Administrative associate jobs in Wilmington, DE

A dynamic and mission-driven CEO based in Fort Washington, PA, is seeking a highly organized and proactive Executive Assistant / Personal Assistant to provide seamless support across both business and personal matters. This is a unique opportunity for a resourceful professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and can anticipate needs before they arise. The ideal candidate will be a true right hand with a 24/7 mentality, keeping the CEO's professional life running smoothly while also managing select personal tasks. Responsibilities: Manage complex calendars, scheduling, and meeting coordination Organize travel arrangements, including flights, accommodations, and detailed itineraries Prepare meeting materials, presentations, and handle confidential correspondence Act as a liaison between the CEO and internal/external stakeholders Collaborate closely with Personal Assistant and cross-functional team members Assist with inbox and communication management Oversee personal appointments, reservations, etc. Run errands and manage personal shopping or gift sourcing Coordinate family or personal travel logistics Assist with event planning (both corporate and personal) Handle special projects as needed, both professional and personal in nature Requirements: Prior experience in a similar role Exceptional organizational skills with a proactive, solution-oriented mindset Strong written and verbal communication skills Ability to manage sensitive information with discretion and confidentiality Tech-savvy Comfortable working in-office full-time with weekend availability as required Ability to multitask and adapt in a fast-paced, ever-changing environment Strong attention to detail and ability to anticipate needs without constant direction Schedule: This is a full-time role that will require work outside of regular business hours Compensation: Up to $120K+ based on experience, healthcare stipend, PTO, bonus Location: Fort Washington, PA

Support the inventory department in tracing inventory for the Warehouse and supporting the Distribution Center Manager with inventory needs and tasks. Duties/Responsibilities: · Greets and directs clients and visitors. · Makes appointments and referrals. · Answers phone calls and emails. · Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory, and confidential employee or departmental files. · Receives, records, and distributes packages and mail. · Compiles budget data and maintains financial records as requested. · Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence. · Performs other related duties as assigned Required Skills/Abilities: · Ability to greet visitors, clients, and colleagues in a friendly and courteous manner. · Ability to type at least 50 wpm. · Ability to proofread. · Proficient in Microsoft Office Suite or similar software. · Basic understanding of office equipment. · Basic understanding of clerical procedures and systems such as recordkeeping and filing. · Ability to work independently and identify and solve problems. · Ability to organize and prioritize work. Preferred Skills · Forklift certified · Excellent people skills · Computer skills

Responsibilities Looking for someone to work 10-hours a week on-site as an Assembly Assistant at FlashPCB located in Philadelphia. We assemble printed circuit boards in our office using innovative manufacturing techniques. We are looking for someone flexible to help us with both the assembly and the administrative / organizational side of our business. Tasks include loading electrical components onto our manufacturing machines, the inventorying of parts, the invoicing of customers, packing boxes, organizing the warehouse, and other administrative tasks. There is lots of room to grow as you learn more about the manufacturing process and our business. We are constantly refining our processes and there is opportunity to have a hand in developing the future of our product and processes. Qualifications Dexterity the ability to carefully handle small components Strong organizational skills and attention to detail Ability to multitask and prioritize tasks effectively Strong communication skills About us FlashPCB is made up of a small 6 person team. We are looking to become the fastest and easiest to use PCB assembly shop in the US. We are growing and always looking for ways to improve the manufacturing process. We work out same building as NextFab in Philly's Kensington neighborhood. We are a short walk from the Berks station on the Market-Frankford Line.

Job Description: This position will provide the full range of administrative support to the Unit. This includes document/spreadsheet/database/presentation design, creation, editing; and providing administrative support to operations/components of programs. This also includes resource mailbox administration for the Team (including managing, sourcing appropriate answers, and responding to funding and general inquiries), list-serv management, providing administrative support to and “staffing” Response Team meetings (including related cross agency councils and committees) as assigned. This position will also assist with staff onboarding, the development/management of unit and other duties as assigned. Qualification: Advanced or Expert skill in Microsoft Office suite of products (Office, Word, Excel, PowerPoint, Publisher, SharePoint, Teams) is required.

Mavuno Harvest - Philadelphia, PA (On-site) Salary: $50,000-$55,000 + full benefits Mavuno Harvest is a mission-driven snack food company dedicated to bringing delicious dried fruit and nuts from small farming communities to U.S. consumers. We are growing quickly and looking for a highly organized, detail-oriented Operations & Administrative Coordinator to support our daily operations. This is a hands-on, fast-paced role ideal for someone who loves structure, accuracy, and helping a business run smoothly. You'll work closely with our Floor Manager, Warehouse team, and CEO to ensure shipping, inventory, production planning, and customer communication all run seamlessly. What You'll Do Prepare shipping documents (BOLs, ASNs, packing lists, labels) with perfect accuracy Schedule parcel and freight pickups; communicate with customers and distributors Track shipments and resolve routing or delivery issues Enter inventory adjustments and match POs to receiving paperwork Maintain clean, organized digital files for all documents Support production planning (prepare schedules, MO packets, materials lists) Respond to customer and distributor emails professionally and promptly Assist with bookkeeping tasks (invoice entry, deposits, vendor updates) Pull sales reports and help prepare presentation decks Coordinate with outside warehouses, freight partners, and vendors Support general admin needs across operations and sales What We're Looking For Exceptional attention to detail - zero tolerance for sloppy work Highly organized, reliable, and proactive Strong communication and writing skills Comfortable working in a small, fast-moving company Able to switch between tasks and manage priorities Experience with logistics, inventory, customer service, or admin work is a plus Proficiency with spreadsheets (Excel/Google Sheets) Curiosity about how operations and supply chains work Why You'll Love This Role You'll have real ownership in a growing food company Your work will directly impact production, shipping, and customer experience Small team = meaningful responsibility and the chance to learn fast Full healthcare coverage, PTO, and 401k match Opportunity to grow into more operations, supply chain, or sales support over time Compensation & Benefits $50,000-$55,000 salary Full healthcare (company-paid) 401k with 4% match Two weeks PTO + paid holidays How to Apply Send your resume and a brief note on why you're a great fit to: **********************

Seeking a polished and proactive Administrative Assistant to serve as the welcoming face of a non-profit in King of Prussia, Pennsylvania. This fully in-office role is perfect for someone who thrives in creating an organized, professional, and friendly environment while ensuring smooth day-to-day operations. If you're a strong communicator with exceptional attention to detail and enjoy supporting a collaborative, fast-paced team, this is an excellent opportunity to make a meaningful impact. All interested candidates are encouraged to apply! Key Responsibilities: Serve as the first point of contact for visitors entering the office suite Answer incoming calls to the main number, transfer as necessary Assist CEO, other members of the management team with work tasks, schedules and calendar management, correspondence, etc. Schedule internal and external meetings Receive, sort and distribute incoming mail, manage outgoing mail Monitor incoming emails and manage as appropriate Maintain office filing and document storage Conduct office administration including monitoring and maintaining office supplies Ensure office equipment is properly maintained and serviced Perform work-related tasks and errands as needed Qualifications: College degree required Minimum 2 years of administrative assistant experience Experience with Microsoft Office software products Ability to work 5 days a week, 100% onsite in King of Prussia, Pennsylvania. Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. 47468 #PHILLYAFT

Experimental Station - Security Administrative Assistant GENERAL DESCRIPTION: The Security Administrator Assistant provides administrative and operational support to the Security Leader and Contract Administration team. This role is responsible for managing access control systems, maintaining security-related data, and ensuring compliance with site security procedures. The ideal candidate is detail-oriented, highly organized, and capable of working independently while collaborating effectively with cross-functional teams. SKILLS: Good working knowledge of Microsoft Office; Word, Excel, PowerPoint and Outlook. SAP / SharePoint access a plus. Have a good understanding of software applications and databases. Ability to quickly learn CloudGate, Security Expert systems, Avigilon (camera system). * Good planning and organizational skills. * Able to get results. * Good problem-solving skills. * Be self-motivated and self-managed, multi-tasker. * Able to work independently. * Excellent people skills, able to partner with individuals / teams. * Excellent written and verbal communication skills, be clear and concise. * Able to adapt to change as it occurs. * Detail oriented * Ability and Willingness to learn new systems * Demonstrated proficiency in Microsoft Outlook applications especially Excel and PowerPoint * Roles & Responsibilities: * General administrative support to Security Leader and Contract Administrator * Understand and manage Access Controls systems including re-badging and badge deactivation processes. * Manage Access Controls for all individuals onsite and understand access control hierarchies * Site / Badge access requests for existing employees and new hires * Tracking data and improving the way we enter and use data in the Security systems * Assist with Logging, Tracking & Maintaining Security-related data * Assist with managing Wilmington-Area Standard Operating Procedures, send out for updates when approaching due date, revise documents & upload revisions to SharePoint * Filing various items * Handling of sensitive information * Additional duties / responsibilities may be assigned as required * Ability to document work instructions and procedures for the tasks required to effectively perform the role * Flexibility in schedule to support Security Incidents or Site Events where applicable * Management and order placement for office supplies REQUIREMENTS: * Pre-Employment Drug Screen * Background Check Required * Reliable transportation Required (travel between Wilmington sites required) * Possible shift variance due to security incidents or events BENEFITS Brown and Root offers a selection of competitive lifestyle benefits which could include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off. We support career advancement through professional training and development. EDUCATION / EXPERIENCE A High School Diploma or GED is required. * A minimum of 3-5 years' experience, preferably in an office environment * Prior experience in a security environment is preferred PHYSICAL DEMANDS / WORK ENVIRONMENT Office working conditions - regularly required to stand or sit and move about the office

Job DescriptionWe know that many in our healthcare community have been affected by recent workforce changes. At Greater Philadelphia Health Action, Inc., we are dedicated to creating opportunities where your compassion and skills continue to make an impact. GPHA, a non-profit organization that was founded in 1970, is hiring Full-time Virtual Assistant Monday through Friday, 8:30 AM to 5:00 PM, at multiple locations: Carl Moore Health Center, 1401 S. 31st St. Phila., PA 19146 Chinatown Medical Services, 432 N. 6th St. Phila., PA 19123 Frankford Ave Health Center, 4500 - 4510 Frankford Ave. Phila., PA 19124 Hunting Park Health Center, 1999 W. Hunting Park Ave. Phila., PA 19140 Southeast Health Center, 800 Washington Ave. Phila., PA 19147 Woodland Ave Health Ave, 5000 Woodland Ave. Phila., PA 19143 Candidates must obtain a high school diploma (or GED) and at least one year's experience working in a medical setting and be able to type at least 60 words per minute. Able to interact with people compassionately and effectively while gathering necessary information, making independent decisions, and working well with others. Bilingual is desired but not required. Specific Responsibilities and duties include proficiency in extracting vaccine information from Electronic Health Record (EHR) systems and performing various scheduling and tracking tasks for any pending lab work, immunizations, and referrals. Assist with Telehealth registration and triage. Assist patients by providing education and preparation for procedures related to referrals and obtaining pre-certification authorization codes for diagnostic procedures. Schedule patients with internal providers accurately, complete clerical and clinical tasks from EHR task boxes, and participate in care gap closure projects. Providing backup coverage for site patient-centered representatives as needed. Operates the paging/telephone system if needed. Greets and provides direction/information to patients, visitors, guests, and sales representatives professionally and cordially. Attend all mandatory staff development/training sessions and staff meetings. Enter and update patient's demographic information accurately and timely. And perform other duties as assigned by the supervisor. GPHA offers GREAT PAY, Performance BONUSES, Comprehensive Medical, Dental, Vision, Life, and LTD Insurance. We also offer 401k with a very lucrative company match, Employee Assistance and Self-Care, and Professional Activity, Educational, and Tuition Reimbursements, Paid Vacation, Paid Sick, Paid Personal Days, Paid Educational Days, Holiday Pay, and Loan Forgiveness. At Greater Philadelphia Health Action, Inc. (GPHA), we respect diversity and promote equity through action, advocacy, and policy through a dedicated team of representatives committed to listening, learning, and enacting systemic change. We create different channels, outlets, and programs to enhance safe spaces within GPHA, creating a shared understanding and language around justice, diversity, equity, and inclusion. GPHA is an Equal Opportunity Employer. GPHA does not and will not discriminate in employment and personnel practices to include hiring, transferring and promotion practices on the basis of race, color, sex, age, handicap, disability, religion, religious creed, ancestry, national origin, or any other basis prohibited by applicable law. Join a network that values dedication, balance, and purpose. Visit us at ***************

J.P. Morgan Asset & Wealth Management, with client assets of $2.8 trillion, is a global leader in investment and wealth management. Its clients include institutions, high-net-worth individuals and retail investors in every major market throughout the world. The division offers investment management across all major asset classes including equities, fixed income, alternatives, multi-asset and money market funds. For individual investors, the business also provides retirement products and services, brokerage and banking services including trusts and estates, loans, mortgages and deposits. As a Trust Administrator within the Global Trusts & Estates Practice, you will play a crucial role in delivering our Trusts and Estates services. You will work under the supervision of the Trust Officer in the administration of accounts, ensuring the proper set-up of account records, communicating with beneficiaries and co-trustees, and handling ongoing day to day administration of accounts. You will also be responsible for risk management, client relationship management, and personal development and training. This role provides an opportunity to develop your skills in the trust and estates industry, work with a diverse range of clients, and contribute to a team with a long history of excellence in serving as a corporate fiduciary for families. Job Responsibilities: Work with the Account Opening Group to open estate or trust accounts. Interpret the governing instrument and applicable law to ensure the proper set-up of account records, including payments, fee schedules (when appropriate) and tax records. Communicate with beneficiaries and co-executors or co-trustees to outline administrative procedures. Analyze Wills and trust documents for legal, tax, administrative and investment issues and coordinate delivery of services. Handle ongoing day to day administration of accounts, and proactively manage account base in an effort to avoid and minimize service and operational issues. Work with Tax Officers and trust counsel to resolve tax issues Assist the Trust Officer to maintain current information on beneficiaries and their changing needs and circumstances in order to prudently carry out the firm's fiduciary duties and to provide superior client service. Assist Trust Officer to partner with client's other advisors (attorney, accountant); highly respected by external professional advisor community. Develop, retain and deepen client relationships. Assist the Trust Officer and partner with Wealth Advisors, Bankers, Investors, and Trust Officers to grow the trust and estate business. This includes participating in team discussions and strategy around structuring, pricing and closing trust and estate services including: estates, family trusts, charitable trusts, and specialized Delaware trusts. Required Qualifications, Skills and Capabilities Bachelor's degree required Relevant years of experience in the trust and estates industry Experience in the administration and support of trust and estates including general understanding of fiduciary products and concepts, including legal, tax and investments knowledge Client Servicing - client knowledge, client relationships, proactive communication Teamwork/Personal Effectiveness - clear and concise communication, time management, adaptability to delegate, coaching and training Preferred Qualifications, Skills and Capabilities Knowledge of trust and estate law, income, transfer, and generation skipping taxation, with ability to apply that knowledge to post-mortem planning exercises and account administration. Advanced degree such as JD, industry certification such as Certified Trust and Financial Advisor (CTFA) or paralegal certificate, with paralegal experience in trust and estate practice J.P. Morgan Wealth Management Solutions comprises a workforce of more than 2500 professionals spanning across 50 cities globally. Within WM Solutions, diversity is not only a fundamental necessity, but a business imperative and we are committed to building an equitable workforce that represents the communities we serve. We understand the importance of inclusion, work-life balance, and our robust benefits (including comprehensive parental leave offerings, inclusive family building programs, and discounted childcare) reflect the wide-ranging needs of our increasingly diverse workforce. WM Solutions also fosters a culture of active engagement in our Business Resource Groups (BRGs), which serve as supportive networks for employees to share, develop and create community together.

MVP Recovery is the most comprehensive recovery program in the region and we are currently hiring for our Chester County sites. The MVP Recovery program offers a dynamic patient-centered approach to SUD treatment. Our staff members are positive, passionate, and dedicated to assisting our clients on their recovery journey. Appropriate candidates understand the importance of being a team player and cultivating a positive and supportive working environment. MVP Recovery does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. Role and Responsibility • Provide administrative support functions. • Prepare, distribute, and file reports, letters, spreadsheets, and presentations. • Gather, compose, track, tabulate, and organize information that may be critical or sensitive. • Manage calendars, meetings, appointments, and events. • Perform new client's orientations. • Develop and implement organized filing systems. • Manages UDS tracking and systems. • Completes intake/referral calls to organization. • Orders Supplies as needed. • Perform all other office tasks. Qualifications and Education Requirements • High school diploma or equivalent. • 1-2 years related experience. • Experience working with Insurances and Verifying insurances. Preferred Skills • Communication and interpersonal skills. • Ability to work with all levels of an organization. • Ability to work as a member of a team. • Proficient with word processing databases, spreadsheets, and presentation applications. • Must apply judgment in daily tasks. • Ability to work well under time constraints and maintain a high level of confidentiality. • Experience in a changing, fast-paced, professional environment. • Excellent organization and planning skills. • Assertive Communication Skills COVID-19 Precaution(s): Sanitizing, disinfecting, or cleaning procedures in place Hours per week: 37-40 9:00 am-5:00 pm (flexible) Work Remotely: No

Do you want to be part of an organization that is making a difference in the lives of millions of people worldwide? If so, we want to hear from you! If you have a Bachelor's degree in MIS or Computer Science, or a high school diploma and demonstrated database experience, along with a desire to develop your skills, this may be the job for you. Leveraging the QuickBase platform, this staff member will develop, test, release and maintain applications in a development environment, including architecture, data integration, and the dashboard used by many of QPS' operations groups. QPS' Story: Since its inception, QPS has been assisting pharmaceutical, biotechnology and medical device companies with their drug development efforts by providing a full range of Neuropharmacology, DMPK, Toxicology, Bioanalysis, Translational Medicine, Early Phase Clinical and Phase II - IV Clinical Research services. To meet the needs of our clients, we strive to employ talented, caring and committed individuals who will work collaboratively towards achieving our mission of improving human health and the quality of life. Team members enjoy challenging and rewarding work, and are encouraged achieve their best. Underpinning the operation is a culture that values diversity, innovation, accountability, team work and a friendly atmosphere where performance is recognized and rewarded. We provide unique company benefits, training, and advancement opportunities. Most importantly, we value each of our team members as employees and as individuals. If this sounds like your ideal work environment, then we would love to speak with you, so apply today! Please visit our website (************ for more information and to see all current openings. The Job Manage and implement database security and user accounts. Assist with the design and development of data models. Assist with training and problem solving as needed, educating users on portals, protocols, policies, procedures, and services to enhance the overall user experience. Provide technical support on QuickBase, as well as basic QuickBase development. Define and implement application architecture including relational data structures, user interfaces, role and permission-based data access. Assist in QuickBase application development and implementation. Assist in developing QuickBase platform features Requirements Bachelor's degree in MIS, Computer Science, or related discipline preferred ≥ one (1) year database experience Experience in QuickBase preferred, but not required Analytical thinking Critical information seeking Why You Should Apply Great learning opportunities, especially for those new to the field. Our seasoned professionals are here to support and work with you to explore your learning potential and career goals. Structured Career Ladders that provide excellent growth based on your personal aspirations. Bonuses and merit increases are a part of the QPS total rewards approach and are linked to individual, team and company performance. Solid Benefits package, including Company-matched 401(k), and Company-sponsored Group Life/AD&D and Short and Long-term Disability Insurance Park-like setting in Newark, Delaware Internal committees designed with the needs and enjoyment of QPS employees in mind. QPS, LLC is an Equal Employment Opportunity/Affirmative Action Employer. In accordance with federal, state, and local laws, we recruit, hire, promote and evaluate all personnel without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, citizenship status, physical disability, protected veteran status, or any other characteristic protected by law. Job applicants and present employees are evaluated solely on ability, experience, and the requirements of the job. In addition, QPS, LLC is a federal contractor and desires priority referrals of protected veterans.

Administrative Specialist - (25003253) Description Temple University's Lewis Katz School of Medicine Department of Anesthesiology is searching for an Administrative Specialist!Become a part of the Temple family and you will have access to the following: Full medical, dental, vision coverage Paid time off 11 Paid Holidays Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE A generous retirement plan and so much more!Click here to learn more about the benefits of working at Temple University. Salary Grade: T24 Learn more about the “T” salary structure Salary Range: $46,000 to $52,000A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source. Position Summary: Under the direction of management or senior management, the Administrative Specialist is responsible for the day-to-day administrative operations of the department/workgroup in the Lewis Katz School of Medicine's TMS-Administration department. Required Education and Experience: At least three years of directly related administrative experience in an academic environment. An equivalent combination of education and experience may be considered. Responsibilities: Responsibilities include handling a variety of general office activities by performing the duties personally or through subordinates; organizes office operations and procedures such as filing systems, requisition of supplies, and other clerical services; administrative operation of the department, disseminating information, and handling confidential information; provides directions to student workers. In addition, the Administrative Specialist will be responsible for answering phone lines, taking messages and/or directing calls in a timely manner, responding to email correspondence; obtaining medical records from outside institutions, pick up, delivery, and distribution of documents and mail in multiple locations; confirm patient study visits and updates Clinical Research team; prepare clinical research binders; daily inventory and weekly ordering of all supplies needed for office and machinery; copying and distributing advertisements to clinic areas and elevators; calling helpdesk for various issues; calling maintenance for building issues; greeting visitors, scheduling patient visits through the EPIC system with multiple departments as directed by the Clinical Research team; keeping all scheduling on a public calendar; assisting with miscellaneous tasks as needed by Clinical Research team, designating tasks for students, and following up to completion. Performs other duties as assigned. Preferred:Experience with EPIC scheduling Required Skills and Abilities: •Proficiency with Microsoft Office Suite•Strong customer service and interpersonal skills, along with the ability to effectively interact with a diverse group of students, faculty, administrators, and staff. •Strong attention to detail. •Strong written and verbal communication skills. •Demonstrated resourcefulness, initiative, and follow-through. •Demonstrated ability to proofread, edit, and compose correspondence. Additional Information•This is an onsite position on the Health Science Campus. •This position requires the following background check: Cash handling Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other status protected by law. Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact. Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Click here. You may request a copy of the report by calling Temple University's Department of Public Safety at ************. Primary Location: Pennsylvania-Philadelphia-Health Sciences Campus (HSC)-Kresge Science HallJob: StaffSchedule: Full-time Shift: Day JobEmployee Status: Regular

Administrative Specialist25003253Description Temple University's Lewis Katz School of Medicine Department of Anesthesiology is searching for an Administrative Specialist!Become a part of the Temple family and you will have access to the following: Full medical, dental, vision coverage Paid time off 11 Paid Holidays Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE A generous retirement plan and so much more!Click here to learn more about the benefits of working at Temple University. Salary Grade: T24 Learn more about the “T” salary structure Salary Range: $46,000 to $52,000A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source. Position Summary: Under the direction of management or senior management, the Administrative Specialist is responsible for the day-to-day administrative operations of the department/workgroup in the Lewis Katz School of Medicine's TMS-Administration department. Required Education and Experience: At least three years of directly related administrative experience in an academic environment. An equivalent combination of education and experience may be considered. Responsibilities: Responsibilities include handling a variety of general office activities by performing the duties personally or through subordinates; organizes office operations and procedures such as filing systems, requisition of supplies, and other clerical services; administrative operation of the department, disseminating information, and handling confidential information; provides directions to student workers. In addition, the Administrative Specialist will be responsible for answering phone lines, taking messages and/or directing calls in a timely manner, responding to email correspondence; obtaining medical records from outside institutions, pick up, delivery, and distribution of documents and mail in multiple locations; confirm patient study visits and updates Clinical Research team; prepare clinical research binders; daily inventory and weekly ordering of all supplies needed for office and machinery; copying and distributing advertisements to clinic areas and elevators; calling helpdesk for various issues; calling maintenance for building issues; greeting visitors, scheduling patient visits through the EPIC system with multiple departments as directed by the Clinical Research team; keeping all scheduling on a public calendar; assisting with miscellaneous tasks as needed by Clinical Research team, designating tasks for students, and following up to completion. Performs other duties as assigned. Preferred:Experience with EPIC scheduling Required Skills and Abilities: •Proficiency with Microsoft Office Suite•Strong customer service and interpersonal skills, along with the ability to effectively interact with a diverse group of students, faculty, administrators, and staff. •Strong attention to detail. •Strong written and verbal communication skills. •Demonstrated resourcefulness, initiative, and follow-through. •Demonstrated ability to proofread, edit, and compose correspondence. Additional Information•This is an onsite position on the Health Science Campus. •This position requires the following background check: Cash handling Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other status protected by law. Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact. Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Click here. You may request a copy of the report by calling Temple University's Department of Public Safety at ************. Primary Location: Pennsylvania-Philadelphia-Health Sciences Campus (HSC)-Kresge Science HallWork Locations: Kresge Science Hall Schedule: Full-time Job Posting: Dec 10, 2025, 9:37:52 PM

Job DescriptionParalegal Admin SpecialistEmployment Type: Full-Time, Entry LevelDepartment: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:· A Paralegal/Administrative Specialist performs, but is not limited to the following duties:· Provide Apprentice examination of legal instruments· Review legal instruments (completeness of information, proper execution)· Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed· Determine correctness of action (per Government regulations, procedures, etc).· Research records (to ascertain conditions that might preclude action)· Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions· Assist with the preparation of trial and hearing presentations and demonstratives· Collects and compiles statistical data as necessary for various reports · Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations· Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications:· Attention to detail and the ability to read and follow directions· Good oral and written communications skills· Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.· Health, Dental, and Vision· Life Insurance· 401k· Flexible Spending Account (Health, Dependent Care, and Commuter)· Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: *****************Email: ******************* #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description ATC is seeking an Administrative Specialist for our Temporary need located in North Philadelphia! Under the direction of management or senior management, the Administrative Specialist is responsible for the day-to-day administrative operations of the department. REQUIRED AND PREFERRED Education & Experience: At least three years of directly related administrative experience in an academic environment. An equivalent combination of education and experience may be considered. Required Skills & Abilities: Proficiency with Microsoft Office Suite Strong customer service and interpersonal skills, along with the ability to effectively interact with a diverse group of students, faculty, administrators, and staff. Strong attention to detail. Strong written and verbal communication skills. Demonstrated resourcefulness, initiative, and follow-through. Demonstrated ability to proofread, edit, and compose correspondence. Preferred: *Spanish Speaking ADDITIONAL INFORMATION Essential Duties: Responsibilities include handling a variety of general office activities by performing the duties personally or through subordinates; analyzes and organizes office operations and procedures such as bookkeeping, filing systems, requisition of supplies, and other clerical services; administrative operation of the department, disseminating information, and handling confidential information; provides direction to student workers. In addition, the Administrative Specialist will be responsible for answering phone lines, taking messages and/or directing calls in a timely manner, responds to email correspondence; keeping up with referral spreadsheet and obtaining records and follow-up calls; pick up, deliveries, and distribution of documents and mail in multiple locations; confirms patient visits and updates Study Coordinator; preparing patient charts; daily inventory and weekly ordering of all supplies needed for office and machinery; copying and distributing advertisements to clinic areas and elevators; calling help desk for various issues; calling maintenance for building issues; greeting visitors, scheduling patient visits through the EPIC system with multiple departments as directed by the Study Coordinator; keeping all scheduling on a public calendar; assisting with miscellaneous tasks as needed by Study Coordinators, designating tasks for students, and following up to completion. Performs other duties as assigned. Equal Opportunity Employer: ATC Healthcare Services is an Equal Opportunity Employer. All applicants will be considered for employment without regards to race, color, religion, age, sex, sexual orientation, gender identity, national origin, veteran or disability status or any other category protected by Federal, State or local law. M/F/D/V EOE

Provides administrative support to a workgroup or individual within the Department. Under close supervision, completes routine administrative tasks, such as; reads and routes incoming mail, composes and types routine correspondence, organizes and maintains file system, and files correspondence and other records, arranges and coordinates travel schedules and reservations, coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings, orders and maintains supplies, schedules patient appointments, answer patient and other calls. Education High School Diploma or Equivalent Required Associate's Degree Preferred Experience 1 year experience in a directly related role Required Licenses '375094

The Customer Service & Administrative Assistant will be responsible for processing customer orders, providing support to clients and internal departments, and assisting with general office tasks. The ideal candidate is organized, efficient, and enjoys working in a fast-paced environment. Key Responsibilities Receive and process customer orders accurately and efficiently. Communicate with customers via phone, email, and in person to provide order updates, answer questions, and resolve issues. Coordinate with production and shipping departments to ensure timely order fulfillment. Maintain accurate records of customer interactions, orders, and shipping details. Prepare invoices, shipping documents, and other administrative paperwork. Assist with data entry, filing, and other office duties as needed. Support sales and logistics teams with administrative tasks. Help maintain an organized and professional office environment. Qualifications High school diploma or equivalent required; associate degree preferred. 1-2 years of customer service or administrative experience (preferably in produce, food distribution, or manufacturing). Strong data entry and computer skills (Microsoft Office, QuickBooks, or ERP systems preferred). Excellent verbal and written communication skills. Strong attention to detail and ability to multitask in a busy environment. Team-oriented, dependable, and professional demeanor. Spanish language skills are helpful but not required.

Our client is a reputable multifamily and mixed-use developer known for delivering some of the most impressive high-rise buildings in Philadelphia! We are seeking a Project Coordinator/Administrator to step into the role of an Executive Assistant to support the VP of Construction and serve as the central coordination hub for the construction team. Position Overview: ✔️ With 2-3 years of experience and an educational background in engineering or architecture, the ideal candidate will operate much like a Project Engineer/Coordinator-highly organized, detail-oriented, and proactive. ✔️ The Executive Assistant will manage the VP's time, priorities, communication, and administrative workflow, with full access to his email, calendar, and meetings, functioning as an extension of his role. ✔️The position requires a hardworking, reliable, driven individual with strong ambition and a desire to grow in the construction industry. ✳️ Given the extensive exposure to leadership, clients, subcontractors, and high-profile projects, this role offers a unique opportunity to fast-track into an Assistant Project Manager or Project Manager role within a few years.

Administrative Specialist (40 hrs/Days)(Oaks/Phoenixville) - (254860) Description Provides administrative support to a workgroup or individual within the Department. Under close supervision, completes routine administrative tasks, such as; reads and routes incoming mail, composes and types routine correspondence, organizes and maintains file system, and files correspondence and other records, arranges and coordinates travel schedules and reservations, coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings, orders and maintains supplies, schedules patient appointments, answer patient and other calls. EducationHigh School Diploma or Equivalent RequiredAssociate's Degree PreferredExperience1 year experience in a directly related role RequiredLicenses Your Tomorrow is Here!Temple Health is a dynamic network of outstanding hospitals, specialty centers, and physician practices that is advancing the fight against disease, pushing the boundaries of medical science, and educating future healthcare professionals. Temple Health consists of Temple University Hospital (TUH), Fox Chase Cancer Center, TUH-Jeanes Campus, TUH-Episcopal Campus, TUH-Northeastern Campus, Temple Physicians, Inc. , and Temple Transport Team. Temple Health is proudly affiliated with the Lewis Katz School of Medicine at Temple University. To support this mission, Temple Health is continuously recruiting top talent to join its diverse, 10,000 strong workforce that fosters a healthy, safe and productive environment for its patients, visitors, students and colleagues alike. At Temple Health, your tomorrow is here!Equal Opportunity Employer/Veterans/DisabledAn Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Your Tomorrow is Here!Temple Faculty Physicians, the academic practice plan of Temple Health, is made up of more than 500 employed physicians who are the cornerstone of clinical care and teaching for Temple's healthcare enterprise. These physicians practice in 20 academic departments encompassing virtually every subspecialty in modern medicine. While remaining committed to our mission of serving patients in our North Philadelphia community, in recent years, Temple Faculty Physicians has expanded its geographic reach beyond Temple University Hospital's Health Sciences campus. Today, Temple faculty physician offices are located at Temple University Hospital and its campuses, satellite offices located in Center City Philadelphia, Fort Washington, PA, Oaks, PA, and various other outpatient settings. This expanded reach has brought Temple medical care closer to home for many of our patients. Primary Location: Pennsylvania-PhiladelphiaJob: Clerical ServicesSchedule: Full-time Shift: Day JobEmployee Status: Regular