Administrative Associate Jobs in Woodland Park, NJ

Join our Company's Global Public Policy (GPP) team, where we work with governments and international organizations to improve access to our medicines and vaccines, enhance immunization systems, and support innovative healthcare solutions. Position: Lead Associate, Global Public Policy As a Lead Associate, you will provide administrative support to our Vice President, an Associate Vice President and an Executive Director within the Global Public Policy organization. In addition, the Lead Associate will help mentor a team of administrative assistants across the GPP organization. We are looking for an experienced and organized individual who can anticipate needs and help keep operations running smoothly. In this role, you'll play an important part in managing schedules, coordinating travel, and handling administrative duties. Key Responsibilities: Time Management & Scheduling: o Manage the Vice President's, AVP's and Executive Director's calendars. o Assess meeting requests based on importance & urgency and work with the executives to prioritize their scheduling. o Help collect materials & agendas for meetings to ensure our leaders are prepared and informed for meetings. Travel Coordination: o Organize international travel arrangements, including itineraries, transport, accommodations, and visas to help ensure smooth travel experiences. o Stay attentive to any changes in travel plans, keeping calendars & itineraries up-to-date, providing support as needed. Administrative Duties: o Prepare & manage expense reports, purchase orders, and other necessary documentation. o Perform general administrative tasks, such as note-taking, data entry, & document management. o Help maintain current organizational charts & team contact lists. o Collaborate with the Chief of Staff to organize the annual in-person meetings of the GPP Leadership Team. o Contribute to special projects as they arise. Team Coordination & Mentorship: o Provide guidance and support to the administrative team, fostering collaboration and efficiency. Ideal Candidate: o We're looking for a proactive individual who enjoys working in a collaborative, fast-paced environment who can demonstrate strong communication skills & the ability to anticipate the needs of the team. o Attention to detail & ability to juggle multiple tasks will help us achieve our goals smoothly. o An interest in current events and global issues is beneficial, as it will help you understand the context of our work. Qualifications: Education: Required: High School Diploma. Preferred: Further education or relevant certifications (e.g., CertifiedAdministrative Professional, Project Management Certification). Experience & Skills: Required: At least 10 years of administrative experience. At least 5 years supporting senior leadership roles. Proficient with MS Office Suite (Outlook, Word, Excel, PowerPoint) and other internal systems. Experience with scheduling travel arrangements and processing travel documentation. Experience processing Visa/Passport Applications SAP experience processing, including but not limited to Expense Reports, Payment Requests. Knowledge of expense tracking and procurement processes. Strong attention to detail and excellent communication skill. Ability to handle and prioritize multiple tasks & assignments. Preferred Familiarity with the expectations of high-level offices, such as CEOs or government officials. Proactive, with problem-solving mindset. Event planning experience is a plus #MSJR Current Employees apply HERE Current Contingent Workers apply HERE US and Puerto Rico Residents Only: Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process. As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit: EEOC Know Your Rights EEOC GINA Supplement We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively. Learn more about your rights, including under California, Colorado and other US State Acts U.S. Hybrid Work Model Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as "remote". San Francisco Residents Only:We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance Los Angeles Residents Only:We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance Search Firm Representatives Please Read Carefully Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. Employee Status: Regular Relocation: No relocation VISA Sponsorship: No Travel Requirements: 10% Flexible Work Arrangements: Hybrid Shift: Not Indicated Valid Driving License: No Hazardous Material(s): N/A Job Posting End Date: 05/8/2025 *A job posting is effective until 11:59:59PM on the day BEFOREthe listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date. Requisition ID:R339918 PDN-9ec1c18d-cf26-4239-a1fb-3e46390f8a96

Our client, a Boutique Venture Capital Firm , is seeking a new Full-Time/Permanent Executive Personal Assistant to support 2 C-level Executives - who are amazing! Candidates should have a minimum of 5-8+ years of applicable high-level/C-level executive administrative support experience and a Bachelor's degree is required. They should be incredibly polished and professional, impressive, intelligent, extremely capable, proactive, organized, detail oriented, NYC savvy, with good judgement and excellent interpersonal and communication skills (both verbal and written). This is a dream job for someone looking to support dream executives at a growing firm with a great culture that fosters quality of life and offers the opportunity to get involved, learn, and take on more! Salary depends on experience (120-140k base), plus paid overtime and discretionary bonus eligibility (all in comp package could be around 180k+). Full benefits - medical/dental vision (individual and family), 401k match, unlimited PTO (use and don't abuse with manager approval), free lunch ($40/day for lunch - Grubhub), Uber Black car service after 7:30am if you have to stay late, company paid vacation for all employees (Park City, Malibu, etc. in the past), etc. Hours are 9:00am-5:00pm, with flexibility as needed. 5 days in office (there will be flexibility but that is the standard). Responsibilities: Provide high-level executive business and personal administrative support to two C-level Executives. Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage and maintain busy and ever-changing calendars, both business and personal. Coordinate complex domestic and international travel arrangements and detailed itineraries, both business and personal. Prepare, process, and submit expense reports. Liaise with clients/HNW individuals. Assist with ad hoc projects. Required Qualifications: Minimum 5-8+ years of applicable high-level/C-level executive administrative support experience. Need to be ok with providing both business and personal support at any given time. Bachelor's degree required Incredibly polished and professional; impressive. Intelligent and extremely capable. Proactive, organized, detail oriented. NYC savvy. Good judgement and excellent interpersonal and communication skills (both verbal and written). Proficient in MS Office Suite and both Mac and PC platforms. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Global Private Equity firm is seeking an Executive Assistant/Personal Assistant for a couple of C-Suite Executives. EA responsibilities include complex calendar management, heavy phone coverage, extensive travel coordination and expense management, meeting coordination, and maintaining investment documents. PA responsibilities include managing personal calendars and coordinating with business calendar, personal expenses, private jet travel, coordinating with property staff, coordinating special events and personal appointments, handling personal banking, insurance documents, and ad hoc errands. Qualifications The ideal candidate must have a college degree plus at least 8 years of administrative support experience, including at least 5 supporting a c-level executive. Must have financial services industry experience. Must be detail oriented, a strong multi-tasker, work well with a team and autonomously, and be proactive and resourceful. Must have strong communication skills, both written and verbal. Compensation: $135-150K plus Bonus 4 Days in Office, NYC - Midtown West To inquire about this position, please submit your resume (MS Word format only) with your compensation requirements. Be sure to include the title of the position in which you are interested. Only those candidates selected for an interview will be contacted.

Executive Assistant / Personal Assistant Compensation: $90,000 - $120,000 base salary Schedule: Full-time, on-site We are seeking a dynamic and polished Executive Assistant / Personal Assistant (EA/PA) to support a high-level executive in New York City. This executive runs a software platform company that supports leading psychiatric hospitals and providers. They comprehensively assess incoming referrals, match patients with the right type and level of treatment, and monitor patient outcomes to refine and optimize care over time. This is a fully in-office role, Monday through Friday, offering a unique blend of executive support, personal assistant duties, light project coordination, and client-facing responsibilities. Key Responsibilities: Act as the primary point of contact and gatekeeper for the executive Manage calendar, scheduling, and day-to-day logistics with accuracy and discretion Greet and host clients and guests with a warm, professional presence Coordinate meetings, prepare agendas, and ensure seamless execution Handle personal tasks and errands as needed, including occasional support outside of office hours Assist with light project coordination and follow-up on action items Maintain discretion and confidentiality at all times Qualifications: 5+ years of experience in a similar EA/PA role, preferably in a fast-paced or client-facing environment Highly organized with strong attention to detail and follow-through Excellent communication skills-both written and verbal Poised, polished, and professional demeanor Proactive, resourceful, and able to anticipate needs Comfortable juggling both personal and professional responsibilities NYC-based and able to commit to a five-day in-office schedule This is an exceptional opportunity for someone who enjoys wearing many hats and thrives in a high-touch, fast-moving environment.

Midtown Manhattan, NYC Full Time, Permanent Position Our client, a prestigious and highly regarded family office, is seeking an Executive Personal Assistant to provide high-level concierge services. This role requires a proactive and highly organized professional to support an Ultra High-Net-Worth individual with personal and logistical tasks as well as day-to-day operations. The ideal candidate will have experience working with executives or high-net-worth individuals, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Job Description: Provide high-touch concierge and personal assistant services, ensuring seamless day-to-day support. Manage personal errands and coordinate logistics between multiple locations, including the client's home and office. Conduct research, summarize findings, and present actionable recommendations. Prepare documents, correspondence, and presentations for various personal and business needs. Assist with medical and health-related paperwork, scheduling, and coordination. Troubleshoot simple IT-related issues and provide step-by-step guidance on device management. Liaise with household staff, track work progress, and oversee home maintenance projects. Develop and maintain vendor relationships, ensuring service agreements and quality standards are met. Maintain detailed records for subscriptions, car services, expenses, and home-related services. Coordinate mail and package deliveries through certified mail, FedEx, and other methods. Manage travel logistics, including flights, hotels, ground transportation, and itinerary planning. Lead and oversee special projects, track progress, and provide status updates. Implement and manage administrative processes to enhance efficiency. Flexibility to work extended hours, weekends, and at multiple locations as needed. Additional responsibilities as assigned based on evolving client needs.

The Deal Participations Closing and Monitoring Analyst within the Middle Office - FinOps team plays a critical role in collaborating with various Business Lines, including Infrastructure, Acquisition, Sponsor Finance, Aviation, Real Estate, Coverage, Financial Institutions, and Credit Markets. This position is essential for ensuring optimal support, exceptional customer service, effective risk management, and ongoing process improvement. The ideal candidate will be organized, proactive, highly motivated, and able to maintain professionalism while working under pressure. Key Responsibilities: Credit Process Involvement: Participate in all major steps of the credit process, including pre-closing and closing of facilities, daily monitoring, and approval of client deals, including repayments. Expertise and Technical Support: Provide expertise and technical support to the Front Office, ensuring seamless communication and collaboration. Credit Insurance Management: Actively monitor and process credit insurance arrangements, including the payment of premiums for deals that are partially or fully covered by these arrangements. Compliance Monitoring: Ensure that all operations adhere to Natixis' requirements, facilitating process improvements and compliance execution. Collateral and Covenant Oversight: Monitor and analyze collateral and covenant activities, maintaining appropriate operational risk controls. Cross-Team Coordination: Collaborate with various teams within Natixis (Loan Booking, Operations, Legal, Risk, Finance, IT, BPO, Front Office, and Compliance) to ensure cohesive operations. Client Interaction: Maintain daily communication with clients to process their financing requests efficiently. Process Improvement Coordination: Assist in coordinating and executing process improvements across operations. Essential duties and responsibilities Assist the Front Office by attending pre-closing meetings for new deals as needed. Review credit agreements to ensure compliance with credit approvals and collaborate with the Deal Closing team to book deals in Loan IQ. Address any discrepancies with credit approvals by requesting waivers from the Front Office. Confirm that all conditions precedent (CPs) are met before processing any funding. Work with the Loan Booking team to provide necessary information for deal bookings and ensure compliance with internal procedures. Monitor deals from closing to termination, coordinating closely with the Front Office and Deal Closing team on amendments and waivers. Facilitate the timely booking of credit insurance and calculate premiums for insured deals, ensuring compliance with Insurance Certificate requirements. Set up and monitor covenants in Loan IQ for bilateral and participated deals, tracking financial and reporting covenants due from borrowers on a monthly, quarterly, and annual basis. Manage collateral setup in Loan IQ and update values as required for specific Business Lines. Create and maintain spreadsheets for facilities requiring Front Office approval for funding, overseeing daily reconciliations and payment processing activities. Conduct monthly reporting, including reviewing distributions, contributions, and cash availability on collateral accounts. Ensure compliance with regulatory requirements, including collateral reporting. Maintain close connections with business units, GFO Operations teams, and internal support groups to drive process improvements. Collaborate with supervisors to optimize processes, controls, automation, and staff utilization across full-time employees, temporary staff, and outsourced providers. Actively monitor and seek to minimize operational risks. Identify process improvement opportunities and collaborate with support teams (IT, Operations) to implement necessary changes. Qualifications Five+ years of experience in commercial lending and asset financing support management at a commercial bank is essential. Bachelor's degree in Finance or a related business field. Familiarity with banking systems, such as Cash Plus and Loan IQ, is a plus. Proficient in MS Office applications, particularly Excel and PowerPoint. Strong understanding of financial statements, including the ability to calculate and interpret financial ratios. Basic knowledge of Letters of Credit and associated products is advantageous. Natixis is an equal opportunity employer, committed to a workplace free of discrimination. Natixis will not tolerate any form of discrimination based on age, color, mental or physical handicap or disability, pregnancy, marital status, sexual orientation, national origin, alienage, ancestry or citizenship status, race, religion, sex (including sex stereotyping, gender identity, gender expression or transgender status), veteran status, creed, genetic information or carrier status, or any other protected characteristic as established by law. Respect for all means that we deal with each person as an individual and not as a member of any group. All qualified applicants will receive consideration for employment. Management is expected to provide leadership in supporting the firms EEO program by taking steps to promote EEO in all facets of employment including recruitment, hiring, retention, promotion, performance assessment, and career-development opportunities. The salary range for the VP-level position will be between $120,000 - $150,000. Natixis is required by law to include a reasonable estimate of the compensation range for this role. Actual base salary will vary and will be based on several factors including, but not limited to, relevant experience, education, skills set, applicable licensure and certifications, and other business and organizational needs. Base salary is only one component of our total rewards package. Natixis also offers a generous benefits package, and you may be eligible for a discretionary incentive award depending on company and individual performance.

Job Title: Senior Executive/Personal Assistant to UHNW Family Location: New York, NY (Manhattan - Full-time In-Person, Not Remote) Reports To: Family Principal / Chief of Staff A prestigious and private Ultra-High-Net-Worth (UHNW) family seeks a highly experienced, discreet, and proactive Senior Executive/Personal Assistant to support the Principals and their family. This dynamic, fast-paced role requires exceptional organizational skills, flexibility, and the ability to anticipate needs. The ideal candidate will have prior experience supporting UHNW families, a deep understanding of complex travel logistics, and be comfortable managing professional and personal responsibilities. This position is based in New York City and requires in-person availability five days a week, with flexibility for after-hours and weekend support when needed. The family travels frequently, and the Assistant will coordinate closely with the family office and existing staff. A personality fit is paramount-they seek someone professional, highly discreet, and able to seamlessly integrate into their private lifestyle. This role is best suited for an experienced professional-someone whose lifestyle allows them to be on call and who thrives in a high-touch, detail-oriented environment. Key Responsibilities: Executive & Calendar Management: Meticulously manage the Principals' and family's complex calendars, ensuring seamless scheduling of all appointments, travel, and engagements. Handle light business support, such as typing occasional documents, correspondence, etc. Gatekeep and streamline communication, ensuring the Principals receive only critical updates. Family & Household Support: Act as a point of contact for the family's children, assisting with logistics, scheduling, and general coordination. Support the youngest child attending school in NYC. Extracurricular activities and scheduling are well-managed, with occasional drop-off/pick-up if needed. Oversee household staff (including a butler and nanny), ensuring smooth day-to-day operations. Assist with personal errands, wardrobe management, and lifestyle logistics. TravelCoordination: Manage all aspects of complex international and domestic travel for the family, including flights (commercial and occasional private), hotels, and transportation. Research and vet hotels, restaurants, and experiences, ensuring the highest standards. Adapt quickly to last-minute changes in travel plans. Work with trusted travel agents to ensure seamless arrangements. Event & Social Coordination: Assist in organizing family events, dinner reservations, and invitations. Coordinate special events such as charity functions and social gatherings. Financial & Administrative Support: Liaise with the family office regarding bill payments, personal expenses, and financial tracking. Handle medical appointments, insurance claims, and new doctor/dentist setups for the family. Occasionally assist in managing UK-based expenses and logistics. Key Qualifications: Experience & Skills: 7+ years of experience as an Executive or Personal Assistant for a UHNW family or C-suite executive. Extensive experience in travel management, particularly international and multi-destination itineraries. Strong ability to anticipate needs, problem-solve, and pivot quickly in a fast-paced environment. Exceptional organizational skills, discretion, and confidentiality. Tech-savvy-proficiency in Microsoft Office Suite, Google Suite, and calendar/task management tools. Personal Attributes: Highly discreet and professional-this private family values low-profile, non-intrusive individuals. Mature, adaptable, and self-sufficient-able to work independently and handle shifting priorities. No ego-comfortable handling high-level and hands-on tasks (e.g., picking up the child from school or walking the family's dog). Strong international exposure-familiarity with UK-based logistics and comfortable with global travel. Flexible and available-this is not a 9-5 role, and occasional weekend or after-hours availability is required. www.privatestaffgroup.com

Our client, a leading venture capital firm focused on investing in the most promising blockchain, crypto, and Web3 startups is seeking a highly organized and proactive Executive Assistant & Special Projects Coordinator to support our CEO. This role goes beyond traditional administrative duties-it requires a strategic thinker who can manage high-level projects, oversee operational initiatives, and serve as a key partner in the execution of the company's vision. The ideal candidate will have experience in both executive support and project management! Company: Venture Capital Firm Position: Executive Assistant & Special Projects Coordinator to the CEO Location: New York, NY 4:1 Hybrid Hours: 9-6 or so with some flexibility required depending on CEO's schedule Compensation: $150-250K DOE + Bonus + Benefits Degree: Preferred Key Responsibilities: Executive Support: Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, preparing reports, handling correspondence, and coordinating travel. Project Management: Lead and assist in special projects, ensuring timely execution and alignment with company goals. Research, analyze, and present data to support decision-making. Strategic Initiatives: Work closely with the CEO on operational priorities, investor relations, and business development opportunities. Assist in driving key company initiatives. Communication Liaison: Serve as a point of contact between the CEO and internal/external stakeholders, including investors, partners, and portfolio companies. Event & Meeting Coordination: Organize executive meetings, offsites, and industry events. Prepare agendas, take minutes, and follow up on action items. Confidentiality & Discretion: Handle sensitive information with the utmost professionalism and confidentiality. Process Optimization: Improve efficiency by implementing better administrative systems and operational workflows. Qualifications: 5+ years of experience as an Executive Assistant, Chief of Staff, or similar role, preferably in venture capital, startups, crypto, or finance. Strong project management skills with a track record of executing high-impact initiatives. Deep interest in crypto, blockchain, and Web3 (prior industry experience is a plus). Exceptional organizational skills and the ability to prioritize multiple tasks in a fast-paced environment. Excellent written and verbal communication skills. Proficiency in Google Workspace, Slack, Notion, and project management tools (e.g., Asana, Trello). High level of professionalism, discretion, and emotional intelligence.

Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Plainfield, New Jersey. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 04/30/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in NJ seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1248806. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

The Opportunity The firm is hiring an Executive Assistant/Office Manager for its office in Midtown Manhattan. The position supports the Managing Partner as his Executive Assistant and is the Office Manager for an office with 9 investment and operations team members (7 in person, 2 remote). Base salary range for the position is $95,000 - $125,000, depending on experience, with eligibility for a discretionary annual bonus plus a comprehensive benefits package. Job Description The position requires an experienced professional who thrives in a fast-paced environment and has the ability to simultaneously balance multiple priorities. Executive Assistant Responsibilities: Manage calendar and scheduling for Managing Partner Act as gatekeeper for incoming calls and visitors Coordinate domestic and international travel Handle personal projects (personal travel, research and tasks) and organize team outings as needed Office Manager Responsibilities: Manage all operational aspects of the office - point of contact for all building communications Prepare quarterly/annual budgets and monthly expense reports for the firm and its clients - includes processing payables, receivables, tax payments and reconciling company credit card expenses Maintain and review general ledger in QuickBooks - point of contact for accountant Handle all IT matters for the office - includes working with IT vendor on issue resolution and maintaining/updating technology Coordinate HR administrative activities for the office - includes working with outsourced HR on payroll, onboarding, health care and retirement benefits Manage office, conference room and kitchen spaces - includes ordering office supplies and stocking pantry Coordinate management of client pied-a-terre and client requests when visiting NYC Qualifications Minimum 3 years of experience supporting a senior level executive in a family office or ultra-high net worth banking Aptitude for tracking expenses/bookkeeping; QuickBooks knowledge preferred Utmost discretion and ability to handle sensitive and highly confidential information Exceptional organizational skills and attention to detail Superior verbal and written communication skills Strong sense of responsibility and initiative with the ability to complete tasks with minimal supervision Excellent computer skills including use of Microsoft Office

Full-Time Design Intern and Administrative Assistant Position Alchemy Studio design team is looking for a Full-Time Design Intern and Administrative Assistant to join the team for the summer immediately. The ideal candidate would be organized, creative, self-motivated and meticulous individual who is looking for a steady position that could lead into further positions within the firm. This person will work closely with the firms' Partner with day-to-day operations and supporting the office within both design and administrative duties. Applicants should be able to dedicate a minimum of 40 hours a week to the position and assisting the partner and team. Responsibilities: · Running bi-weekly payroll in the Payroll Interface · Scheduling for partners and calendar coordination. · Assisting in monthly pay billing in the QuickBooks interface. · Maintaining Office (Monthly rent payment, supply ordering, organizing and putting away materials, prepping for meetings and making sure the office is presented professionally). · Aiding partners in personal and professional tasks (returning packages, making online purchases, planning travel and accommodations, registering for trade shows). · General office management (setting up new computers & software). · Communicate and coordinate with vendors to schedule meetings and material library updates, as well as ordering materials for project requirements. · Building models in Sketchup and working with the team to apply materials and finalize designs. · Coordinate with rendering consultants to finalize professional renderings. · Work on design presentations in InDesign for client presentations as well as add approved materials in our specification software. · Assist with FF&E installs. · Miscellaneous tasks around the office. Requirements: · Strong communication, organization and time management skills and ability to work in a team environment. · Self-motivated and ability to multi-task in fast-paced, dynamic and creative environment. · Working on a bachelors degree in Architecture, Interior Design or any related field. Software Requirements: · AutoCAD is a must · Sketch-up is a must · Adobe Creative Suite o Photoshop o Illustrator o InDesign · Microsoft Suite o Word o Excel o Outlook Salary/Benefits: We offer a competitive package including: · Professional Hourly Rate To apply: For consideration, please email your resume as a PDF attachment along with a PDF portfolio or portfolio link to ****************************. Please title your email: (your name)- Part Time Assistant and attachments no larger than 7 MB. No phone calls please or emails to principals please. All candidates should have legal work status in the United States. Alchemy Studio is an Equal Opportunity Employer. ************************

Responsibilities: Administrative tasks including calendaring, scheduling meetings and coordinating travel arrangements Provide executive support to senior management Create and process expense reports as well as reconciling expenses using Concur Prepare agenda for board meetings (i.e. create/formulate agenda) Assist HR team in scheduling interviews and onboarding new hires Email correspondence with external vendors Gather supporting documentation Format, edit and proofread documents Handle incoming and outgoing mail Event planning Set-up conference rooms Place catering orders Perform ad-hoc administrative and office support duties Qualifications: Bachelor's Degree required 2+ years of administrative experience in a corporate or professional services environment Strong proficiency in Microsoft Office Suite (Word, PowerPoint and Excel) Strong writing and proofreading skills Ability to multitask and prioritize tasks effectively High attention to detail and excellent communication skills Professional demeanor and personable with a high level of confidentiality

Title: Administrative Associate Salary: $45,000 Benefits: 401(k), Dental insurance, Health insurance, Health Savings Account, Employee Discount, Life Insurance, PTO, Vision Insurance - Starts first day of employment. Company pays 75% of premium Work Schedule: M-F 8:30am - 5:30pm hour lunch Position Type: Permanent/Direct-Hire Company Overview: Rapidly growing Insurance Agency is in search of an Administrative Associate. This person must have strong administrative skills, excellent multitasking abilities, and a solid phone presence. Responsibilities: - Assist customer with online transactions - Managing mail and handling incoming emails. - Editing bonds in PDF format. - Input client notes following email and calls with client into CRM - Answer inbound service calls and make outbound service calls and pdf edits - Consistent follow up on client calls, emails, inquires, requests, timely and accurately - Assist customers with online applications and online payments - Handle customer issues - Follow up on online quotes to inform customers of the benefits of our products and pricing - Practice customer focus, collaboration, and communication with team - Retains up to date knowledge of company products - Performs additional duties as required and or requested Requirements: B.A or B.S Preferred Excellent communication and presentation skills Ability to multi-task, prioritize, and manage time effectively

Our client, an investment firm, is seeking a Temporary to Permanent Administrative Receptionist to join their NYC office. The hours are 8am-5pm and this position is in the office five days a week. Responsibilities: Sit at reception and greet guests and vendors Coordinate conference room schedules and manage onsite meetings Coordinate events, on-sites, and team activities (happy hours, team activities, etc.) with the admin team Manage kitchen stocking, inventory ordering and daily cleaning Manage office supplies and orders Schedule meetings and calendars for team members potentially in multiple offices (eastern and pacific time zones) Create and manage the best ways to maintain a consistent cadence and achieve a proactive scheduling methodology Support travel plans for members of the team in the US and UK (flights, accommodation, transport, etc...) Ad hoc on site technology support to team, including equipment and conference room troubleshooting Create and maintain administrative processes and procedures with the admin team Qualifications: Bachelor's degree preferred 2+ years of experience, ideally at least one of those years in professional services (finance, real estate, or legal industry) Small firm experience This person will arrive at 8am to ensure the kitchen is ready for the morning. Hyper-organized and structured and completion-oriented Comfort with multi-tasking and prioritization Actionable and efficient with an excellent eye for detail Strong communication and interpersonal skills, and comfort interacting all members of the firm Proficiency with office suite, teams, asana Comfort with learning new tools as appropriate for improved productivity Previous experience as an Executive Assistant and/or admin Ability to be proactive, resourceful and solutions-oriented Highly reliable, responsible and responsive Ability to learn quickly, and when mistakes are made, learn from them Compensation/Benefits: Up to $85K base depending on experience Medical, dental, and vision plans 80% covered by employer 401K 15 days' vacation, 5 sick days, and standard holidays Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

We are seeking a highly organized and proactive Administrative Assistant to support our team in daily operations. The ideal candidate will have exceptional administrative and communication skills, a strong attention to detail, and the ability to multitask in a fast-paced environment. This role is essential to ensuring the smooth functioning of the office and supporting senior management with various administrative duties. Key Responsibilities: Provide administrative support to executives, portfolio managers, and other team members. Manage and maintain executives' schedules, appointments, and travel arrangements. Prepare, edit, and format documents, reports, and presentations. Handle confidential and sensitive information with discretion. Serve as the primary point of contact for internal and external communications, including emails and phone calls. Assist with meeting coordination, including scheduling, preparing agendas, and recording minutes. Maintain organized filing systems for records, documents, and correspondence. Coordinate office operations, including supply inventory, vendor relationships, and facilities management. Support financial administration tasks such as expense reports and invoice processing. Assist with special projects and ad hoc administrative tasks as needed. Qualifications & Skills: Bachelor's degree preferred; relevant experience may be considered in lieu of education. 4+ years of experience in an administrative role, preferably within the finance or asset management industry. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and ability to prioritize tasks effectively. Excellent verbal and written communication skills. High level of professionalism and discretion when handling sensitive information. Ability to work independently and as part of a team. Strong problem-solving skills and attention to detail. #43347

Administrative Assistant - Financial services, Private Sector or Government Duration:6 Months ONSITE pay rate: 35.00 S3 is searching for a highly motivated Floating Administrative Assistant to provide coverage throughout Asset & Wealth Management. -(exact coverage needs subject to change per business & location) Job Summary & Responsibilities Flexibility to provide dynamic administrative support varying teams and cover where necessary in a team-oriented environment Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls for those within the coverage assignment Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner Coordinate travel arrangements as required and provide travel logistics & itinerary support Process expense reports in a timely manner for those within the coverage assignment Arrange internal and client meetings on and off the campus working with local conference services to book conference rooms and catering, register guests, ensure materials organized Perform general administrative duties including but not limited to copying, scanning, mailing, archiving and other ad hoc projects as requested Handles highly confidential and sensitive client information with utmost discretion Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required Adhere to Compliance regulations and gain the relevant approvals Skills & Qualifications Required: Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government Comfortable operating in a dynamic environment working across multiple different teams / executives as needed. Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. Extreme attention to detail and organizational skills, with ability to prioritize tasks during high volumes. Quick learner and self-starter with excellent anticipation skills. Pro-active problem solver and independent thinker; ability to follow-up as often as necessary. Highest degree of integrity, professionalism, and diplomacy is required. Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required. Familiar with travel & expense platforms such as SAP Concur or AMEX Global Business Travel Supportive team player with a positive attitude.

A client of Innova Solutions is hiring a “Administrative Assistant - IV”. Position type: Full time - Contract Duration: 6+ Months As an Administrative Assistant - IV, you will: Ability to juggle multiple high priority projects Experience supporting a team for their administrative needs. Google Workspace skills (Gmail, Contacts, Calendar, Docs, Drive, etc.) & Microsoft Office Suite skills. Demonstrated ability to stay organized and meet deadlines. Strong networking & relationship building skills Excellent verbal & written skills/Time Management/Problem-Solving The ideal candidate will have: Proficiency in Excel, G Suite and Power Point Smart Sheets and VSAP knowledge Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible. Thank you! Aman Singh Email: ******************************* & Contact no: (+1) ************ PAY RANGE AND BENEFITS: Pay Range*: 30 /hr. to 35/hr. *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields. Recent Recognitions: Named One of America's Best Employers for New Grads by Forbes (2024 Named One of the Best Companies to Work for by U.S. News & World Report (Private Companies List, 2024-2025) One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024) One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics) Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023) One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024) AWS Advanced Tier Services Partner with 100+ certifications Website: ******************************** Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at ********************** or **************. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Our Story Introduced in 2006, Madewell is a premium denim brand for men and women. Beautiful construction, the world's finest fabrics and an original approach to design-we don't spare any details. No one makes denim like we do, but we don't stop there. The perfect tee, the most versatile shoe, an essential leather bag-if it came from us, it's made well. Beyond our impeccably designed products, we're committed to making a difference. At Madewell we believe in being better when it comes to sustainability. We're committed to exploring new ways to protect our planet and its people-and that means thinking about how our clothes are made from start to finish. Our story is just unfolding and there's so much more to come. Join us at Madewell. Our dedication to Diversity, Equity, Belonging & Sustainability has been celebrated with industry recognition, reflecting our commitment to fostering an inclusive and sustainable workplace. The Role + Purpose: Madewell Is seeking an Administrative Assistant to support Madewell's SVP Creative & Marketing in managing daily operations, communications, and administrative functions while serving as a key liaison between marketing leadership, internal teams, and external partners. Role is expected to be on-site for 4 days. Calendar Management - Coordinate and maintain the Senior Vice President, Brand Creative and Marketing's daily schedule, including meetings, travel arrangements and appointments. Ensure all meetings are properly schedule dand time is effectively managed. Communication - Serve as the primary point of contact between the Senior Vice President, Brand Creative and Marketing and other Senior Executives, team members and external partners. Handle incoming emails and other correspondence, and have a clear understanding of how to prioritize responses as needed. Shoot Travel and Event Coordination - Manage the Senior Vice President, Brand Creative and Marketing's travel arrangements, including flight bookings, hotel accommodations and transporation. Assistant with organizing necessary transportation for any company-related events, ensuring logistics are smoothly executed. Expense Reports - Administer expense reports in a timely manner and create systems to make receipt management seamless. Meeting Coordination - Organize meetings pertaining to the Creative & Marketing department and cross-functional deparments, including setting up agendas, taking notes and following up on action items. Ensure all necessary materials are prepped and available for meetings. General Administrative Support - Assist in day-to-day operations, including ordering office supplies, maintaining office organization and support last minute tasks as assigned. Operational Efficiency - Prioritize the day-to-day efficiency of the team and cross functional partners, often working with other assistants and teams across the organization Qualifications: BS/BA degree or equivalent combination of education and experience sufficient to successfully perform essential functions of the job 2-3 years administrative assistant experience Experience working in a Creative or Marketing team or a keen understanding of how a Creative and Marketing functions is a MUST Exceptional organizational skills with the abitlity to prioritize tasks and manage time effectively Ability to handle multiple tasks and work in a fast-paced environment Detail-orientaed with excellemtn problem-solving skills Strong communication skills , both written and verbal Experience with project management tools and calendar management systems. Has an extreme sense of urgency Flexible and adaptable to changing needs and priorities, especially in high- pressure situations Proactive, resourceful and solution-oriented Strong interpersonal skills with the abiity to build relationships at all levels of the organization Positive attitude, with a strong work ethic and willingness to learn and contribute to team success Proficient in Microsoft Office Suite, Keynote and Google docs. Must be able to maintain the highest level of confidentiality We welcome you to apply, even if you don't check all the boxes. Our passion is scouting life-long learners who are driven by curiosity, and who feel connected to our brands and share our desire to make an impact. We're always seeking bright new talent who leverage their unique experiences to discover, grow and evolve with our teams. Benefits + Perks Health & Well-being - Eligible associates and family members receive medical, dental, prescription and vision insurance, family planning (fertility, adoption & surrogacy support), fitness discounts, medical travel and more. Associate Discount - We love our products just as much as you do! That's why we offer a great associate discount across all of our brands (J.Crew, J.Crew Factory, and Madewell). Flex Fridays - In addition to our hybrid work model, we also close our office at 1:00 PM every Friday year-round. Community Impact - We support the communities where we live and work through our philanthropic efforts and the J.Crew Cares Program. Winter Break - In addition to our PTO package, J.Crew Group offers a winter break at the end of December to eligible full-time associates at the Home Office to provide time to refresh and recharge. Note: Availability of these benefits and perks may be subject to work location & employment type and may have certain eligibility requirements. At J.Crew Group (JCG) we aim to pay competitively for our company's size and industry. The base salary offered will take into account internal equity and may vary depending on the candidate's geographic region of work premises, job-related knowledge, skills, and experience among other factors. The base salary is just one component of J.Crew Group's competitive total rewards strategy that also includes the opportunity for bonus, competitive benefits and perks. One of our core focuses here at JCG is creating a community and culture that builds belonging. We are deeply committed to our Diversity, Equity and Inclusion efforts, and we warmly welcome job applicants of all backgrounds. JCG is proud to affirmatively provide equal opportunity to all associates and qualified applicants without regard to race, color, religion, national origin or citizenship, age, sex, marital status, ancestry, legally protected physical or mental disability, veteran status, gender identity, sexual orientation or any other basis protected under applicable law.

We are looking for a local candidate who can work all 5 days a week in office. Office Assistant / Administrator Responsibilities: Manage and maintain general day to day office operations Office maintenance duties including Mailing, Supplies, Equipment, Bills, Errands. Keep office supplies and other office items stocked Hotel, Flight & Transportation booking for employees Organize business meetings and catering needs Sign for, open, sort, scan and distribute incoming correspondence, including letters, faxes, FedEx/UPS packages Coordinate in-house or off-site activities, parties, celebrations and conferences Upkeep and maintain the office conditions and arrange necessary repairs in coordination with vendors Wear multiple admin hats to handle adhoc tasks but not limited to the above Requirement: Associate Degree in Business or Management or other similar discipline preferred 5+ years working as an Office Administrator. Highly organized with attention to detail and possess good analytical/problem-solving skills. Ability to communicate effectively, on the phone and in-person, exhibiting courtesy and tact when working with both internal and external customers. Self-motivated and resourceful, with the proven ability to seamlessly move from one task to another effectively in an environment with time constraints. Ability to work independently and collaborate in a team setting. Demonstrates proficiency in the use of Microsoft Office Software and the Internet. Excellent communications, common sense, and confidentiality utilized daily along with a great sense of humor Meeting AND greeting the guests. Coordinating the in-person meetings