Administrative associate jobs in Yorba Linda, CA - 1,407 jobs

JRN: 2301 A private family office in Brentwood, CA is seeking a dynamic, detail-oriented Executive Personal Assistant to oversee day-to-day operations and ensure the seamless management of both business and select personal matters. The ideal candidate brings deep experience supporting senior leadership within real estate development, family office management, or a similarly hands-on, entrepreneurial environment. This position requires a seasoned professional who thrives on organization, handles multiple priorities with ease, and leads with professionalism, warmth, and discretion. The successful candidate will have 10+ years of relevant experience as a high-level Executive Personal Assistant, a proactive mindset, and a demonstrated ability to anticipate needs before they arise. You'll serve as the central point of coordination for the Principals, managing operations, communications, and special projects with precision. This is a hands-on role for someone who is equally comfortable leading complex initiatives as they are managing the smaller, day-to-day details that keep both the office and household running smoothly. Responsibilities Executive Support Manage complex calendars, scheduling, and travel arrangements for the principal and senior team. Handle email management, correspondence, and document preparation with discretion and professionalism. Maintain organized filing and digital record-keeping systems, ensuring accuracy and accessibility across all platforms. Assist with project tracking and reporting, including maintaining spreadsheets, budgets, and timelines in Excel. Prepare meeting materials, gather background information, and document clear, actionable notes. Review and reconcile invoices and expenses, ensuring accuracy and prompt resolution of discrepancies. Draft, edit, and proofread professional correspondence, presentations, and reports with exceptional attention to detail. Conduct research and provide summaries to support business decisions and project execution. Office Operations Oversee general office management, supplies, and vendor relationships. Support ongoing office buildout and relocation, coordinate with contractors, designers, and vendors as needed. Implement efficient organizational systems and tech workflows to streamline operations. Personal Assistance Coordinate personal appointments, household scheduling, and travel arrangements. Provide occasional on-site support at the family's residence, including troubleshooting tech issues or assisting with personal logistics. Handle sensitive information with the utmost confidentiality and care. Qualifications 10+ years of experience as an Executive Assistant or Executive/Personal Assistant, ideally within a family office, real estate firm, or entrepreneurial environment. Exceptional computer and technology proficiency: Excel, Word, Outlook, DocuSign, and digital filing systems. Experience managing office buildouts, moves, or residential renovation projects strongly preferred. Impeccable attention to detail, with excellent organizational and communication skills. Takes initiative and proactively anticipate needs, consistently thinking one step ahead to ensure seamless operations. Maintain a professional demeanor and proactive attitude while operating effectively in a small, entrepreneurial environment. Demonstrate exceptional written and verbal communication skills Location: onsite in Brentwood, Los Angeles. Compensation and benefits: $130-150K DOE, medical, dental, and vision insurance, 401(k), and PTO.

Office Coordinator Employment Type: Full-Time We are looking for a highly organized and proactive Office Coordinator to provide administrative support across multiple departments at our Norwalk location. This role is essential in ensuring smooth day-to-day operations and delivering exceptional service to internal teams. Key Responsibilities: Serve as the central point of contact for office coordination and administrative support Manage scheduling, meeting logistics, and departmental communications Assist with document preparation, data entry, and reporting Coordinate office supplies, vendor relationships, and facility needs Support cross-functional teams with special projects and events Maintain confidentiality and accuracy in handling sensitive information Qualifications: 2+ years of experience in office coordination or administrative support Strong organizational skills and attention to detail Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and other administrative tools Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment What We Offer: Competitive compensation and benefits package Collaborative work environment with opportunities for growth Onsite role with direct impact on multiple departments Compensation: $27 to $30 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Responsibilities * Level I: 0-3 years of experience. * Under direct supervision, performs routine clerical support for functional groups such as copying, distributing mail, performing simple calculations, and maintaining records and files following standard procedures with all work certified or checked. * Typically requires a high school education or equivalent and no prior experience.

D'Leon Consulting Engineers is seeking a Financial Administrative Assistant in Los Angeles, CA Responsibilities Assist with payroll processing, timekeeping verification, labor allocations, and coordination with payroll providers Support preparation and distribution of offer letters and employment documentation related to payroll setup Coordinate new hire payroll onboarding, including tax forms, direct deposit setup, and system access Maintain payroll, labor, and employee status records to ensure accuracy and compliance Track and maintain labor costs, overhead, and administrative expenses across projects and departments Prepare and update cost tracking logs, summaries, and basic financial reports to support management and project teams Assist with invoice review, expense report processing, and reconciliation of administrative and project-related costs Support budgeting and cost monitoring activities by maintaining accurate financial documentation Maintain organized financial, payroll, and administrative records in accordance with company policies and regulations Assist with documentation preparation for audits, compliance reviews, and internal financial reporting Track and maintain employee certifications, licenses, and required training records as they relate to compliance and billing Assist with tracking, maintenance, and renewal of small business certifications (e.g., SBE, DBE, WBE, MBE) Attend internal coordination meetings and support cross-functional financial and administrative activities Provide administrative support to management and project teams with an emphasis on financial accuracy and reporting Contribute to organizational goals through accuracy, accountability, and proactive financial administrative support Qualifications Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred 2-4 years of experience in accounting support, payroll administration, or financial administrative roles Hands-on experience with payroll processing, timekeeping, or labor cost tracking Basic understanding of accounting principles, cost tracking, and financial documentation Experience supporting invoice processing, expense reconciliation, or financial reporting Strong recordkeeping skills with the ability to manage confidential financial and payroll information Proficiency with Microsoft Excel (spreadsheets, data entry, basic formulas) and Microsoft Office Suite Experience with payroll systems, accounting software, or ERP platforms preferred Highly detail-oriented with strong organizational and time management skills Effective written and verbal communication skills Ability to work across departments and support multiple stakeholders in a professional environment Ability to produce accurate and timely results while maintaining a service-oriented mindset Knowledge or experience with SBE/DBE/MWBE or other small business certification programs preferred D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

Specialized Recruiting Group, Irvine is seeking an Administrative Assistant for a leading architectural design firm in the Irvine, CA area. Our client supplies specialty building components for both the commercial and residential markets and works with brand-name customers, including Fortune 500 companies and internationally recognized sporting venues. Schedule: Monday-Friday, 7:00 a.m. to 4:00 p.m. Employment Type: Permanent, direct hire Compensation: $60,000-$65,000 per year Responsibilities: Handle inbound phone calls Process orders and payments Respond to client inquiries regarding previously placed orders Set up and maintain customer files Prepare and process invoices Provide accounts receivable support Perform data entry Provide general administrative support for the sales department Qualifications: Previous office-based customer service and administrative experience Bilingual in English/Spanish is a plus Proficiency with Microsoft Office Positive, upbeat personality Excellent communication skills At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full-time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.

Ultimate Staffing is partnering with a non-profit organization in Long Beach who is looking for an Administrative Assistant for 5-8 months covering a leave of absence. The pay is between $24-$30 an hour based on experience. Main duties this person will handle: Filing and record keeping with invoices Scheduling with calendar and coordinating meetings Meeting minutes (Must have) 2-3 meetings roughly during temp period Expense Reports - Corporate and project reports Communicate with other departments Other projects as assigned or supporting other employees/managers Candidates should have excellent written and verbal communication skills Someone who can learn and is competent, good ability to read social situations Real Estate or Property Management Experience preferred Must be organized and be able to work independently Must be good with Excel and computer software's Manager is easy going but won't have time to train for basic skills No task too small. Desired Skills and Experience Verbal communication Written communication Attention to detail Multi-Tasking Organization Calendar Management Meeting Minutes All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

IN OFFICE IN GARDENA 100% TEMPORARY SUPPORT (6 MONTHS PROJECT) Key Responsibilities Reporting & Data Management Track and report on program activity, client participation, referrals, and service outcomes Prepare recurring reports showing volume, trends, percentages of activity, and program effectiveness Maintain accurate spreadsheets and dashboards using Excel Ensure data integrity across multiple tracking sources Program & Client Support Support tracking of client programs, solutions provided, and referral outcomes Assist with compiling data for internal reviews, audits, and funder reporting Help identify gaps or inconsistencies in reported data and flag issues to leadership Financial & Administrative Support Assist with basic financial tracking related to programs (budgets, allocations, activity-based reporting) Support documentation needed for financial controls and program compliance Maintain organized records and reporting files Calendar & Coordination Manage calendars, scheduling, and deadlines related to program reporting Coordinate timelines for report submissions and internal reviews Support meeting preparation with reports, summaries, and data snapshots Required Qualifications 1-2 years of experience in an administrative, reporting, or data support role Strong Excel skills (formulas, formatting, basic data analysis) Experience maintaining spreadsheets and producing recurring reports Strong organizational and calendaring skills High attention to detail and accuracy Ability to manage multiple deadlines and priorities Preferred Qualifications Experience working in a nonprofit, social services, or community-based organization Familiarity with program tracking, client data, or referral reporting Comfort working with leadership and handling confidential information Skills & Competencies Strong written and verbal communication skills Analytical mindset with the ability to summarize data clearly Dependable, proactive, and highly organized Ability to follow established processes and improve reporting efficiency over time

Intex Recreation Corp. is an entrepreneurial industry leader in selling and marketing airbeds, above ground pools, and pool accessories with significant sales growth plans. Our well-known products are sold throughout North America to mass merchants and other retail customers. Responsibilities Order processing & data entry once related Electronic Data Interchange (EDI) data are verified & adjusted Coordinate with IRC sales and IT teams to resolve order processing issues Qualifications Strong working knowledge of Microsoft Excel, Word and PowerPoint Capable of working with minimal supervision and able to self-manage and prioritize daily tasks Excellent communicator and open-minded about learning new things Detail-oriented and self-motivated with strong ability to organize information and multi-task Strong quantitative skills Team player with logical approach to data and strong problem-solving skills Experience/knowledge in international trade/logistics a plus Educational Requirements Associate or Bachelor's degree in Business Administration or a related field

Who We Are Since 2009, American Threads has grown into a multi-location brand with boutiques across Texas, Arizona, Georgia, and Florida-alongside a thriving online store that reaches customers nationwide. We strive to empower individuals to show up confidently and express their personal style for all their milestone events. Whether it's a Graduation, Bridal event, vacation, Birthday, or just a night out with friends, Threads pieces are made to be worn with confidence and purpose. We combine trend-forward looks with timeless influences to create styles that feel current, effortless, and uniquely you. American Threads is the land of the free, home of the babes-and that means we celebrate bold energy, originality, and the freedom to be who you are. In our stores, you'll find more than just a great outfit. You'll find a team of stylists who know how to turn a moment into a memory, who hype you up in the fitting room, and who know how to build a look that tells a story. Who You Are The Administrative Assistant plays a key role in supporting day-to-day office operations and cross-functional teams at American Threads. This role is ideal for a highly organized, proactive individual who thrives in a fast-paced, fashion-driven environment and enjoys keeping things running smoothly behind the scenes. You will be a trusted support partner to leadership and internal teams, helping manage schedules, communications, and administrative processes with professionalism and discretion. Key Responsibilities: Provide administrative support to leadership and HQ team. Serve as a point of contact for internal and external communications, ensuring timely and professional responses. Support internal communications, memos, and presentations as needed. Help track projects, deadlines, and follow-ups to ensure timely completion. Order office supplies and assist with general office management. Support special projects and ad hoc administrative needs across departments. Requirements: 1-3 years of experience in an administrative, office support, or coordinator role (retail, fashion, or corporate environment preferred) Strong organizational and time-management skills with exceptional attention to detail Excellent written and verbal communication skills Proficiency in Google Workspace (Gmail, Docs, Sheets, Calendar) Ability to handle confidential information with discretion and professionalism Self-starter with a positive, solution-oriented mindset Comfortable working in a fast-paced, evolving environment Skills & Competencies: Highly organized and detail-oriented Strong follow-through and accountability Adaptable and able to prioritize competing deadlines Professional, friendly, and team-oriented Clear communicator with strong interpersonal skills Why You'll Love Working at American Threads: Join a fast-growing, trend-forward fashion brand with a focus on style, customer experience, and operational excellence. Collaborate with a passionate team in a dynamic, fashion-focused environment. Opportunity to develop leadership skills, merchandising expertise, and career growth within the brand. Note: This in no way states or implies that these are the only duties to be performed by the employee in this position. Employees will be required to follow other job-related instructions and perform additional duties as requested by store leadership. All responsibilities outlined above are essential to the role and may be adjusted to accommodate individuals with disabilities in accordance with the ADA. This job description does not create an employment contract and reflects an at-will employment relationship.

Newport Bay Conservancy (NBC) has a proud history of environmental advocacy, having been involved in the original efforts to protect Upper Newport Bay from development over 50 years ago. Upper Newport Bay is a 1,000-acre open space containing tidally influenced water and freshwater sources, mudflats, and marsh surrounded by upland coastal sage scrub. Our mission is to protect and preserve the Bay and its watershed through education, restoration, research and advocacy. We are able to do this with a small, dedicated staff and the support of over 200 active volunteers contributing over 11,000 hours of service each year Job Summary The Administrative Assistant will report to the Operations Director and work in collaboration with the Education and Restoration Managers to provide essential clerical and organizational support, ensuring smooth office operations as it pertains to finances, managing schedules, handling communications, organizing files, preparing documentation, managing supplies, and supporting the rest of the NBC team. Duties and Responsibilities Handle general correspondence and act as the first point of contact. Provide clerical support and effectively manage digital files. Perform basic bookkeeping with data entry in QuickBooks to maintain financial records. Support accounts receivable and payable functions, ensuring compliance with GAAP and various funder requirements. Assist in project accounting and reconciliations as needed to ensure accurate reporting. Order supplies and manage inventory with education and restoration teams. Job Requirements Bachelor's degree with a year of paid, professional experience in an administrative or office management role (or at least four years of paid, relatable work experience). Behavioral Skills Strong work ethic, commitment to the organization, and enthusiasm towards supporting our team and community. Dedication to the conservation of wildlife and natural resources. Exhibits confident communication skills, both written and verbal. Organized and exhibits excellent time management. Familiarity in customer service principles with the ability to handle confidential information responsibly. Shows compassion to diversity and sensitivity to all races, ethnicities, class, and sexual orientations. Computer/Technology Ability to effectively manage inboxes and correspond clearly through email. Uses cell phone and communicates efficiently through text messaging. Able to use Microsoft Office, Google platforms (docs, sheets, drive, etc). Previous experience in QuickBooks or other accounting software is strongly desired. Decision-making skills to work autonomously to manage specific tasks and the ability to work collaboratively as part of a team. Other Punctual and reliable self starter. CPR/First Aid Certification (provided if not currently certified). Successfully pass a background check. Requires use of a vehicle to drive safely between the various offices and activity sites around the Bay. May use a personal car for transport of program materials and supplies. Location The position is based at the Back Bay Science Center (600 Shellmaker Road, Newport Beach, CA 92660) with routine work at the Peter and Mary Muth Center (2301 University Drive, Newport Beach, CA 92660). A portion of this job may be performed at a remote location with telework approved by the Operations Director. Salary Detail and Working Hours $22.00-$26.00 per hour, part-time up to 28 hours a week. Ability to work a flexible but regular daytime, weekday and/or weekend schedule with consultation and approval of the Operations Director. This is a one year position with the possibility of extension based on performance and business needs. Application Process We are an equal opportunity employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Apply online here; application reviews will begin January 30, 2026. Please no phone calls at this stage. More information about NBC can be found at newportbay.org.

We are hiring for a great client in Newport Beach seeking a dependable and detail-oriented Administrative Assistant to support a busy department. This is an on-site, contract position offering hands-on experience with clerical workflows, vendor coordination, and high-volume administrative support. Key Responsibilities Perform daily clerical tasks, including filing, scanning, organizing records, updating logs, and maintaining accurate documentation across multiple operational workflows. Review and process invoices and statements with a high level of accuracy; assist with basic accounting-related tasks such as reconciling information, confirming totals, and routing items for approval. Communicate with vendors regarding invoice status, missing information, corrections needed, and follow-up on outstanding documentation. Assist with Purchase Requisitions by collecting forms from project managers, reviewing for completeness, confirming coding/details, and routing for approvals. Manage Contract Change Order forms: receive and review requests, gather or coordinate required supporting information, obtain signatures/approvals, and forward for system entry. Answer and route incoming phone calls; provide warm, patient, and professional customer service to the public, vendors, and internal staff. Support public inquiries submitted via phone and online requests, ensuring timely responses and excellent service. Track data, update spreadsheets/logs, and maintain consistent accuracy across all assigned tasks. Provide general administrative support to assist the operations team with day-to-day workflow and project needs. Qualifications Prior administrative, clerical, customer service, or accounting support experience preferred. Strong communication skills with a friendly, professional, and helpful demeanor. Highly organized with strong attention to detail and the ability to manage multiple documents and deadlines. Comfortable reviewing invoices, statements, and vendor documentation with provided training. Willingness to learn new processes and systems within a structured operational environment. Bachelor's degree is a plus. Reliable, punctual, and able to work the full on-site schedule (7:30am-4:30pm).

Lionsgate is seeking a highly organized and adaptable Assistant, C-Suite. This role reports directly to the Executive Assistant to the Chief Executive Officer and will provide key administrative and operational support to both the CEO and Vice Chairman, while also serving as a secondary resource to the broader C-suite executive support team. This is an excellent opportunity for a highly motivated individual interested in the business side of the industry, looking to grow within a high-performing, collaborative environment. Responsibilities Provide day-to-day administrative and operational support to the CEO and Vice Chairman under the guidance of the Executive Assistant to the CEO Assist with managing calendars, scheduling meetings, and preparing meeting materials Coordinate travel arrangements and itineraries as needed Help with organizing documents, decks, reports, and incoming materials such as scripts and screenings Support internal and external meetings by setting up in-person or virtual spaces and capturing key follow-up items Act as a liaison and point-of-contact on behalf of the executive office when needed Partner closely with the Executive Assistant to ensure high-level priorities and day-to-day details are aligned and executed smoothly Provide backup support to the Executive Assistants of the C-suite, stepping in as needed to ensure continuity during busy periods or absences Assist with ad hoc tasks and special projects across the executive team, including research, prep materials, and event support Uphold the highest standards of professionalism and confidentiality across all responsibilities Be available after hours for urgent, time-sensitive needs, as required Qualifications and Skills Bachelor's Degree in Business Administration with focus in Finance, Economics, Marketing, etc. Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint) Strong verbal and written communication skills Meticulous attention to detail and highly organized Ability to multitask, manage shifting priorities, and remain calm under pressure Comfortable working in a dynamic, fast-paced environment with senior-level executives A team player with a can-do, no-task-too-small attitude and eagerness to learn from a seasoned Executive Assistant Nice to Haves 1+ years of relevant administrative or assistant experience, ideally in the entertainment, media, or creative industries Experience supporting multiple executives or working in a “floater” or cross-functional support role Passion for the entertainment industry and an interest in executive leadership operations Familiarity with industry workflows such as production, agencies, or talent relations About Lionsgate Lionsgate (NYSE: LION) is one of the world's leading standalone, pure play, publicly traded content companies. It brings together diversified motion picture and television production and distribution businesses, a world-class portfolio of valuable brands and franchises, a talent management and production powerhouse and a more than 20,000-title film and television library, all driven by the studio's bold and entrepreneurial culture. Our Benefits Full Coverage - Medical, Vision, and Dental Work/Life Balance - generous sick days, vacation days, holidays, and Impact Day 401(k) company matching Compensation $43,000 - $45,000 EEO Statement Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.

Dental Front Office Coordinator A community-based health organization is seeking a detail-oriented and patient-focused Dental Front Office Coordinator to support dental and specialty services. This role is essential to ensuring smooth front office operations, excellent customer service, and accurate patient registration. The ideal candidate demonstrates professionalism, cultural sensitivity, and a commitment to high-quality patient care in a fast-paced clinical environment. Key Responsibilities Front Office & Patient Services Schedule patient appointments and manage multi-line telephone operations Greet patients and visitors, providing clear directions and assistance upon arrival Register patients accurately and timely for dental and specialty services Maintain and update patient demographics and records in the electronic system Assist patients with appointment-related questions and provide accurate visit information Insurance & Financial Coordination Conduct financial triage and process dental insurance information Verify coverage and understand various dental insurance requirements Referrals & Coordination Complete, process, and follow up on internal and external dental referrals Coordinate with clinical and administrative staff to ensure continuity of care Customer Service & Compliance Deliver excellent customer service both in person and over the phone Maintain confidentiality and uphold patient rights Support organizational policies related to customer service, safety, and performance improvement Work Environment Community clinic setting that is clean and professional Office-based role with regular interaction with patients and staff May include light noise and typical clinic activity Occasional travel within the community may be required Position Requirements Required Qualifications High School Diploma or equivalent Minimum of two (2) years of dental front office or dental clerical experience Knowledge of basic dental terminology and dental insurance processes CPR certification Bilingual proficiency in English and Spanish Strong computer skills and ability to learn new systems quickly Excellent customer service, interpersonal, and telephone communication skills Strong time management and organizational skills Ability to work evenings and Saturdays as needed Ability to work collaboratively in a team environment and adapt to different clinic workflows Preferred Qualifications Certified Dental Assistant (CDA) Proficiency in Microsoft Office (Word, Excel, Outlook)

We're partnering with a well-known fashion brand to find a Buying Coordinator to support their Men's Factory team on a short-term onsite assignment, with potential to extend. This is a great entry-level opportunity for someone looking to gain hands-on experience in buying and merchandising operations. Position Details: • Title: Buying Coordinator • Department: Men's Factory-they are open on category • Location: Fully onsite - Los Angeles • Schedule: Monday-Friday, 7:30am-4:30pm • Type: Temporary (approximately 1 month, with potential to extend) • Start Date: ASAP • Pay Rate: $20-$23/hr (based on experience) Responsibilities: • Support the men's buying team with sample management and organization • Assist with reports and light data entry • Handle heavy written communication and light phone communication • Maintain accurate tracking of samples and related documentation • Provide general administrative support to the buying team Qualifications: • Entry-level experience • Comfortable working on a PC • Proficient in Microsoft Word, Excel, and Outlook • Strong written communication skills • Organized, detail-oriented, and able to manage multiple tasks If you're interested in gaining experience with a well-established fashion brand and supporting a fast-paced buying team, please apply or message directly with your resume.

SET Active is a fast-paced, growing women's athleisure startup, known for delivering elevated everyday essentials designed for movement, comfort, and lifestyle. We're a small but mighty team with big ambitions, and we're looking for a strategic, solutions-oriented, and collaborative Executive Personal Assistant to support our leadership team and help keep our operations running smoothly. About the Role The Executive Personal Assistant will provide high-level administrative and personal support to the COO and CBO, ensuring their professional and personal responsibilities are efficiently managed. This role requires discretion, excellent organization, and the ability to anticipate needs in a fast-moving startup environment. Key Responsibilities Executive Administrative Support Manage and maintain the COO and CBO's professional calendars. Schedule, prioritize, and coordinate meetings, events, and travel arrangements. Draft correspondence, prepare documents, and maintain organized records. Personal Assistance Travel Arrangements: Book personal travel including flights, hotels, car rentals, and create detailed itineraries. Calendar & Appointments: Schedule personal appointments such as medical visits, family events, and social activities. Errands: Handle personal errands such as dry cleaning, returns/exchanges, mailing, and deliveries. Event Planning: Organize personal events including birthdays, dinners, and family gatherings; manage guest lists, vendors, and logistics. Shopping & Gifts: Assist with personal shopping, gift purchasing and wrapping, and preparation of holiday or special occasion cards. Children's Activities: Coordinate school tours, extracurricular activities, and healthcare appointments. Document Management: Maintain personal documents including insurance, legal papers, and travel visas. Vehicle Management: Schedule car maintenance, gas, and car wash appointments. Home Management: Support household needs including housekeeping coordination, home maintenance, vendor management, filter/tech upkeep, parking, and renewals. Office & Facilities Support Kitchen & Supplies Management: Monitor and restock groceries and kitchen essentials; ensure appliances are maintained. Office Supplies & Mail Handling: Manage inventory and restocking of office supplies; handle incoming/outgoing mail and packages. Facilities & Vendor Coordination: Serve as liaison with vendors for office and facility needs, including Wi-Fi, appliances, and maintenance. Culture & Team Support Coordinate office celebrations and team events, such as birthdays, milestones, last-day treats, new team member lunches, and team-building activities.

Job DescriptionSalary: DOE We are seeking a highly organized, proactive, and detail-oriented Personal Assistant / Executive Assistant to provide high-level administrative and personal support to the CEO. This role requires strong communication skills, exceptional time management, discretion, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: Schedule meetings, and coordinate appointments Supporting logistics and preparation for leadership strategy / offsite meetings Planning and coordinating various holiday inspired / office events (Research, scheduling and LOTS of vendor coordination) Managing and assisting with property management - related needs Coordinating and hosting Cycling Cub board meetings Act as a gatekeeper and primary point of contact on behalf of the CEO Handle email and phone correspondence with professionalism and discretion Coordinate travel arrangements and itineraries Assist with personal tasks as needed (appointments, reservations, errands, etc.) Track deadlines, follow up on action items, and ensure tasks are completed Support special projects and ad hoc requests Handle confidential and sensitive information with the highest level of integrity Qualifications & Skills: Proven experience as an Executive Assistant, Personal Assistant, or similar role Strong organizational and time-management skills Exceptional attention to detail and follow-through Excellent written and verbal communication skills Ability to multitask, prioritize, and work independently High level of professionalism, discretion, and confidentiality Proficiency in Microsoft Office, Google Workspace, and scheduling tools Problem-solver with a proactive, can-do attitude Preferred Qualifications: Experience supporting senior executives or business owners Flexible availability when needed What We Offer: Competitive compensation based on experience Flexible work environment Opportunity to work closely with leadership and make a meaningful impact Supportive and collaborative work culture

Responsible for the creation of in-depth analyses of bank CRA performance, including recommendations on how to improve performance - lending, investments, and services. Acts as a backup for other department positions when others are out of the office. Represents the Bank at various community events and fundraisers, acts as a champion for the CRA team at internal meetings and/or events. Assist with participating in CRA service activities and other assignments that contribute to the implementation and maintenance of an effective CRA Compliance Program for the Bank. ESSENTIAL FUNCTIONS Acts as a backup for other department positions when others are out of the office (Analysts and Assistant Manager) when needed. Perform secondary reviews and ensure accuracy of CRA data as necessary for the three CRA performance tests. Ensure that all department policies and procedures are updated in a timely manner. Represent the Bank and CRA team at various community events and bank sponsored events. Along with the SVP, Director of Community Development, be actively involved in the annual Risk Control Self-Assessment. Monitor reports and prepare quarterly performance analysis, annual self-assessment, strategic plan, and annual loan goals. This documentation will be presented by the SVP, Director of Community Development at the Risk & Compliance Committee, Enterprise Risk Management and Internal Control Committee meetings. Coordinate the preparation and distribution of meeting materials for the Community Advisory Committee meetings. Prepare and distribute meeting minutes for these meetings as well as be a regular attendee at these meetings. Take a very active role in the implementation of various special projects that will positively impact the CRA program, such as the Dodd Frank Section 1071, and changes to CRA regulations. Perform other special projects, as assigned by the SVP, Director of Community Development to include but not limited to the declined small business loan referral program and Supplier Diversity. Maintain current information for the Intranet, Public File, Bulletin, forms and charts. Assist with CRA activity performance tracking in other areas as needed. Complete assigned training courses in a timely manner. QUALIFICATIONS Education: Bachelor's degree is preferable in Business, Accounting, or Finance. Experience: Minimum of three years of banking experience. Some working knowledge of accounting or loan underwriting. CRA knowledge is a plus. Knowledge of CRA software and SharePoint preferred. Skills/Ability: Strong computer skills; proficient with Microsoft Office products. Takes initiative, works independently with minimal supervision, and consistently meets deliverable dates. Professional, able to effectively interact with all levels of the Bank as well as with external partners. Good organization and analytical skills. Excellent verbal and written communication skills. Highly organized, results-oriented with strong attention to detail and good follow-through skills. Enthusiastic and self-motivated. Willingness to work overtime occasionally to accomplish and meet deadlines, and to attend CRA activities. Ability to work offsite to perform service hours and attend CRA activities. OTHER DETAILS $33.65 - $48.08 / hour Pay determined based on job-related knowledge, skills, experience, and location.This position may be eligible for a discretionary bonus.

Job Title: Administrative Coordinator Type: Contract-to-Hire Pay Rate: $25-$27/hour LHH is seeking a highly organized and detail-oriented Administrative Coordinator to join our client's team. This role will work closely with the Project Office Manager to support day-to-day operations and ensure smooth administrative processes. Key Responsibilities: Process payroll accurately and on time Handle new hire onboarding and terminations Manage extra work billings and related documentation Maintain document control and ensure compliance with company standards Provide general administrative support across the project team Qualifications: 3-5 years of administrative experience required Construction industry experience strongly preferred Strong proficiency in Microsoft Office Suite and document management systems Excellent organizational skills and attention to detail Ability to multitask and prioritize in a fast-paced environment Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

JRN #2373 We are looking for a dynamic Executive Personal Assistant to support a Partner of a Media Management Company specializing in Film/TV, Music, Fashion, Art, and Content Creation. The ideal candidate is someone who is well-versed with prioritization, multi-tasking, calendaring, and has excellent written and verbal communication skills and has supported a busy executive with a high-volume desk. Although this role is in the entertainment industry, this position is open to individuals from any industry. Responsibilities: Booking travel, calendars, appointments, and organizing the lives of clients and principal Heavy/high-volume calendar management and scheduling Administrative tasks such as typing up memos and written correspondence Coordinating gifts and arrangements for clients Running errands for clients Collaborating with internal staff and on interdepartmental projects Schedule: 9:30-7:30PM or 10:30-8:30PM, overtime eligibility Requirements: 3-8 years of experience within a fast-paced, high intensity work environment A real, comprehensive knowledge of and passion for at least two of the following mediums: Digital + Content Creation, Film/TV, Music, Fashion, and Art Ambitious love of culture and keeping up with what's happening, reading screenplays, listening to music, and engaging in the craft and material of art and entertainment. Ability to interface with clients and vendors representing the company in a positive and professional manner. True gatekeeper skillset (for internal and external parties for the Executive). Confidentiality and savviness is key. Highly proficient in Google Workspace and Microsoft Office: InDesign, Adobe, Outlook, Excel, Word, PowerPoint, and other software inclusive of AI products. Reliable vehicle for transportation and errands Strong follow through skills Vaccinated against COVID-19 and other influenzas deemed recommended by medical professionals. Location: On site, 4x a week in West Hollywood Salary: $50k base + OT (when required) and benefits