Administrative associate jobs in Yorba Linda, CA

We are partnering on a confidential search for an exceptionally hands-on and professional Executive/Personal Assistant to serve as the strategic right hand to a high-profile Principal with a complex, multi-property lifestyle and a diverse portfolio of business and philanthropic interests. This individual will operate at the highest level of discretion and service, ensuring seamless organization, anticipating needs, and providing sophisticated oversight across business, household, and travel priorities. The ideal candidate has supported UHNW leadership for 10+ years, excels in fast-moving environments, and brings a calm, service-minded presence to an ever-evolving schedule. Overview of Responsibilities: Full-scale management of an intricate calendar, ever-changing schedules, and real-time coordination across multiple teams and properties Oversight of highly detailed private travel, including complex domestic and international itineraries Cross-functional communication with household staff, business teams, and philanthropic partners to streamline priorities Hands-on organization of systems, workflows, and environments to ensure the Principal is fully prepared at all times This role requires uncompromising professionalism, sound judgment, and absolute confidentiality. Flexibility to travel is essential, including extended time on the East Coast during summer months. $200,000 - $225,000: Compensation is Dependent on Experience + Full Comprehensive Medical Provided

JRN #2315 We are currently seeking a proactive and self-sufficient Executive/Personal Assistant with a strong background in social media management, to support the CEO of a start-up beauty brand. The CEO is also a lifestyle content creator and the candidate will be involved in all facets of the CEO's creative ventures and personal life. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Candidates must be local to Los Angeles in order to be considered. Responsibilities (but not limited to): Executive and Personal Support: Manage calendar, including scheduling and booking appointments, meetings, travel arrangements, and events. Act as the primary point of contact for scheduling and correspondence with internal and external stakeholders. Handle expense tracking, invoicing, and budget management - both personally and professionally. Handle personal errands, and household management. Coordinate with vendors and service providers to address household needs. Prepare for meetings; organizing agendas, taking notes, and following up on action items. Research and summarize information for brand deals, projects, and key decisions. Organize and maintain files, documents, and records for efficient access. Maintain confidentiality and handle sensitive information with discretion. Develop and implement organizational systems to improve efficiency. Social Media Management: Develop and execute content ideas in alignment with the CEO's content pillars and key events happening in the CEO's life. Maintain an organized and up to date content calendar. Brainstorm content ideas, write content scripts, and concepts for CEO's review. Monitor social platforms to stay up to date on trends. Create, schedule, and post content across platforms, including Instagram, TikTok, and YouTube. Engage with followers and audience on Instagram, TikTok, YouTube, and other platforms as needed. Oversee CEO's brand partnerships by managing deliverables, coordinating contracts, scheduling filming, editing assets, and ensuring accurate and on time submission. Monitor analytics to track performance, engagement, and growth. Assist in brainstorming and planning campaigns, collaborations, and partnerships for the beauty brand. Assist with the beauty brand's content requests for retailers, including scheduling filming, editing videos, and delivering accurate assets in a timely manner. Schedule: Monday-Friday with required flexibility after hours and on weekends Compensation: Up to $100,000/yearly + benefits Location: Marina Del Rey, CA || Hybrid Looking to hire immediately!

Join Yorke Engineering, LLC, an Environmental Consulting leader in California that implements Environmental Engineering and Compliance solutions for our clients throughout the western US. We're a family-owned and operated company with over 90 employees. We are looking for a sharp and reliable Executive Personal Assistant. This is a part-time or full-time position based on the candidate's preferences at 30-40 hours per week from our corporate office in San Juan Capistrano, CA during our normal business hours. We offer a full benefits package including Paid Time Off, Holidays, Full Medical/Dental/Vision, along with a 401k with a generous company match for full-time staff. Position Summary: The Executive Personal Assistant assists the Executive Management team by learning the needs of the Executive team and taking on a variety of personal and company responsibilities to create more availability for the Executive Management team to focus on top priorities. The position requires a professional individual with a high standard of quality, efficiency, and organization. This position will require the candidate to prioritize multiple responsibilities. The candidate will be required to think critically and solve problems in a self-sufficient manner with support provided as needed. The candidate responsibilities and qualifications will include: Support Executive Management with special assignments including: Ensure the Executive Management team is fully prepared for leading staff training presentations by creating, organizing, and distributing presentation materials; Record and accurately file key takeaways, decisions, and action items following client presentations, internal-staff meetings, and training events; Create content for a variety of tasks using Excel, PowerPoint, and Word formats; Create content, messaging, and activities for Staff Meeting, holiday party, and special events support; Prepare, print, and organize training materials for clients and staff; Coordinate projects between Executive Management and employees; Collect client feedback and help company leaders create training opportunities based on key improvement areas; Special projects and filing in SharePoint. Manage Outlook calendars and filter emails based on priorities; Submit expense reports and schedule travel; Team-driven individual that's motivated to support other team members when needed; Schedule and complete personal tasks for example: Grocery shopping, mail processing, copying keys, schedule appointments, and returning items to vendors or stores; Supervise vendors for home maintenance, renovations, and landscaping; Car services drop-off pickups for routine maintenance. Candidate Qualifications include: Associates degree or Bachelor's degree from an accredited university with minimum GPA of 3.2; GPA will be verified; 8-12+ years of professional experience, most recently as an Executive and/or Personal Assistant for 3+ years; Solid organizational skills including the ability to multi-task, prioritize, and work independently; Excellent verbal and written communication skills; Available to work in-office at our San Juan Capistrano office during business days; Strong software skills including Microsoft Office 365: Outlook, SharePoint, Word, Excel, and PowerPoint.

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Miracle Mile neighborhood of LA. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

We're partnering with a mission-driven organization that's actively interviewing for a Front Desk Receptionist/Admin. This is a full-time temporary role with the possibility of converting to permanent, ideal for someone who is tech-savvy, organized, and confident engaging with a variety of stakeholders in a fast-paced environment. If you're interested, please Apply Now to learn more! Role: Front Desk Receptionist/Admin Term: Temp with possible conversion Commute: Fully Onsite Salary: Up to $75K DOE Qualifications: • Bachelor's degree • 3+ years of experience in a Front Desk or administrative support role • Experience in nonprofit, education, or mission-driven environments • Strong communication skills, tech proficiency, and multitasking ability • Reliable, organized, and calm under pressure US Citizens and Permanent Residents welcome; unable to sponsor at this time

Job Title: Administrative Assistant Pay Rate: $29.00/hour Schedule: Monday-Friday, 9:00 AM - 5:30 PM Assignment Duration: 2 months, with potential extension based on LOA return Start Date: ASAP Position Overview On behalf of our client, a leading private university in Los Angeles, we are seeking an Administrative Assistant to provide vital operational and administrative support to faculty, administrators, and technical laboratory personnel within the Dermatology division of the Department of Pathology. This role supports daily clinical operations, manages documentation, and ensures smooth office and specimen-processing workflows. The ideal candidate is detail-oriented, professional, and able to quickly learn processes in a fast-paced, high-volume environment. Key Responsibilities Serve as an internal resource for faculty, staff, and lab personnel to support daily clinical operations. Perform administrative tasks related to receiving, accessioning, and triaging patient specimens, blocks, and slides. Prepare, maintain, and distribute departmental documents; ensure proper handling of patient materials including scanning into the EMR. Draft, type, and proofread correspondence, memoranda, reports, technical papers, manuscripts, and additional documents for supervisors or department staff. Respond to inquiries requiring knowledge of departmental and university policies, procedures, and workflows. Coordinate with vendors for services and assist in maintenance, troubleshooting, and use of office equipment. Oversee daily office operations, including supply purchasing and inventory management. Research, compile, and organize data for departmental reporting. Support heavy phone operations while providing excellent customer service and clear, professional communication. Perform basic transcription tasks involving transferring data from one form to another. Preferred Experience Prior administrative experience in a clinical environment, especially within Pathology or Dermatology, is a strong plus. Requirements HS Diploma required Strong typing skills (40+ WPM). Excellent customer service, communication, and phone etiquette. Ability to learn quickly, adapt, and support high-volume workflows. High level of attention to detail, accuracy, and confidentiality. Please submit your resume in Word or PDF format to be considered.

Our client, a prestigious global investment firm, is seeking an experienced Administrative Assistant to support a team of professionals. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and takes pride in keeping operations running smoothly. Key Responsibilities: Manage daily calendars, schedule meetings, and coordinate logistics for internal and external appointments. Arrange travel and handle detailed itineraries, ensuring accuracy and efficiency from start to finish. Process expense reports and maintain accurate records in a timely manner. Assist with preparing documents, reports, and presentations with strong attention to detail. Support client meetings and occasional events by coordinating catering, venues, and materials. Serve as a point of contact for internal and external communications. Collaborate with team members to provide backup support and ensure seamless workflow across departments. Take initiative on special projects and general administrative tasks as assigned. Qualifications: 5+ years of administrative experience supporting senior leaders or teams. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Strong organizational and time-management skills with the ability to multitask. Excellent written and verbal communication skills. Professionalism, discretion, and strong attention to detail. A proactive mindset with the ability to anticipate needs and adapt to changing priorities. You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

The Administrative Assistant provides administrative support and assistance in the day-to-day administration to the Office of the Provost, including the Senior Vice Provost and the Vice Provost for Clinical Affairs. This is an on-site position responsible for managing front desk operations. This role involves conducting research, preparing reports, performing data entry, and maintaining a variety of routine administrative tasks, including preparing correspondence, receiving guests and visitors, arranging conference calls, and scheduling meetings. Essential Duties and Responsibilities: • Maintain a cordial and welcoming atmosphere by greeting and assisting visitors, students, faculty, staff, and other stakeholders professionally and courteously. • Receive, handle, and transfer phone calls promptly and courteously, directing calls to the appropriate parties or taking accurate messages when necessary. • Receive, sort, and distribute incoming mail and deliveries... • Maintain and order office supplies, track inventory levels, and ensure an organized office suite to support efficient daily operations. • Perform general office duties such as maintaining records, database systems, reports, memos, and statements using word processing, spreadsheet, database, or presentation software. • Submits and follows up on maintenance and work order requests. • Provide comprehensive administrative and clerical support to the Senior Vice Provost and Vice Provost. • Oversee and maintain executives' schedules. • Coordinate conferences, make travel arrangements, and process reimbursements. • Conduct research, compile data, maintain, and regularly update the clinical partner database. • Handle confidential and sensitive information with discretion. • Assists in all office activities and projects as requested. • Perform other related clerical and administrative support duties as assigned. Qualifications/Requirements: EDUCATION: • Regionally accredited bachelor's degree preferred; or 5+ years equivalent of combined experience and education in a related field. EXPERIENCE: • Three or more years of administrative experience in an office or university setting. • A background in customer service and basic knowledge of coordinating and scheduling. KNOWLEDGE/ABILITY/SKILLS: • Able to communicate in a clear and concise manner. Demonstrated ability to plan, organize, and schedule various office activities. • Knowledge of MS Office: Word, Excel, PowerPoint, Outlook, along with ability to learn internal information technology platforms. • Skill in organizing resources and establishing priorities with high attention to detail; ability to manage time effectively. • Ability to gather data, compile information and prepare reports. • Interpersonal skills to establish and maintain effective working relationships with visitors, guests, students, faculty, and staff. • Strong written and verbal communication skills. Proficiency in Microsoft Office Suite. • Completes routine and repetitive tasks accurately. • Actively seeks opportunities to assist others and fosters positive working relationships with colleagues and other units. • Ability to make sound administrative/procedural decisions using sound judgment. Compensation: $22.00 - $28.06 hourly Position Status: Full Time, Non-Exempt COMPLEXITY: The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasional stooping. Frequent standing. Constant walking, sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and near. WORK ENVIRONMENT: Position involves working on-site at the office/suite. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasionally required to work in confined space. MENTAL DEMANDS: The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequent variety of unrelated tasks. Constant calculating, interrupted work, a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity. Special Requirements: As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. As a condition of enrollment and employment, students, faculty, and staff must comply with the current CDU COVID-19 requirements as described on the CDU COVID-19 webpage. Please visit the CDU Return to Campus website ************************************ or email the Campus Nursing Office at ***********************. Ability to work effectively with a diverse community. EEO Statement: Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Fair Chance Statement: Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations. Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides. Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR. Candidates that have worked in a clinic in a non-clinical/administrative role supporting Pathology or Dermatology is a plus! There is some transcription involved in this role but it is not listening to dictation, it requires transferring data from one form to another.

Job Title: Administrative Assistant Duration of Assignment: 2 months with a chance to extend based on LOA return Work hours: 9:00 am - 5:30 pm / 40 hours per week Parking: candidates are responsible for paying for parking on their own expenses The incumbent will: • Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations. • Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides. • Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR. • Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested. • Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures. • Coordinate with key vendors for services and assist in the maintenance and use of office equipment. • Oversee office operations and assist in purchases to maintain supplies and inventory. • Research and gather data for departmental reports. Note to Suppliers • Candidates that have worked in a clinic in a non-clinical/administrative role supporting Pathology or Dermatology is a plus! • Must have good typing skills - 40 wpm+ • This office supports heavy phone volume. Candidate must present professionalism and have excellent customer service skills including clear communication skills. • This Department needs a candidate that can be trained quickly and jump in to support the volume • There is some transcription involved in this role but it is not listening to dictation, it requires transferring data from one form to another.

Job Title: Administrative Assistant II Duration: 2+ Months Shift: 09.00 am - 05.30 pm RESPONSIBILITIES: Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations. Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides. Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR. Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested. Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures. Coordinate with key vendors for services and assist in the maintenance and use of office equipment. Oversee office operations and assist in purchases to maintain supplies and inventory. Research and gather data for departmental reports.

D'Leon Consulting Engineers is seeking an Administrative Assistant in Los Angeles, CA Responsibilities Perform various administrative, clerical, data collection, data entry, and report writing tasks Answer telephone, take and relay messages, screen callers and direct calls accordingly Scan, fax and bind documents and reports as required Prepare general correspondence and maintains general files. Coordinate approval signatures in a timely manner Maintain calendars Set up and coordinates meetings Reserve conference rooms Take meeting minutes Copy and scan documents Log information Track documents Greet and assist visitors Gather statistics and general data; review and combine this information into established reports for use internally May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distribute reports Originate correspondence and reports Stock supplies and maintain office equipment Maintain an organized workspace by keeping documents and supplies properly stored Provide backup for other administrative staff within TDIP Perform other responsibilities associated with this position as may be appropriate Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations. Qualifications 10 years or more experience as an administrative assistant Excellent written and oral communication skills A working knowledge of standard policies and procedures on complex capital public works projects is preferred Proficient in Microsoft Office Suite and Bluebeam D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

The Administrative Assistant will play a key role in supporting the office's administrative functions and assisting the leadership team. This role involves handling tasks such as data entry, managing the main phone line, providing executive administrative support, scheduling appointments, managing calendars, and effectively communicating with clients and agents. Additional responsibilities include taking dictation, completing special projects across departments, and relieving office leadership of various clerical and administrative duties. The Administrative Assistant will collaborate with multiple departments, including IT, Facilities, the Market Leader, and Regional Recruiting Coordinators, to ensure seamless operations. This role is based in our El Segundo, CA office. RESPONSIBILITIES: Office Administration: Serve as the first welcoming point of contact for clients and visitors, direct them to the appropriate party, while ensuring a positive first impression Ordering, stocking, inventory, and expense report of office supplies Costco, Amazon, etc. Coffee supplies stocking (daily) Liaison for MRIES and New Hire agent for smooth on-boarding and off-boarding process Computer set up, phones etc. Welcome packets and New Hire collateral Building and office card access Updating seating chart in Box and in Atlas Workstation setup as needed Clean out agent cube if terminated Liaison between building management and MREIS Handle on-site building requests Restocking public restroom, light not working, A/C issues, etc. Required emergency course education Parking validations Office equipment management Reload and troubleshoot Pitney Bowes system Printer supplies (toner and paper) and stocking (daily) Printer troubleshooting and handle troubleshooting with vendor Manage and answer the main phone line Ensure company voicemail is checked daily and messages are relayed to the appropriate party Provide wire instructions Mail pickup and delivery (daily) Cleaning up office Keeping organized and presentable (daily) Clean refrigerator (weekly) Setup conference room for conference calls and meetings Monday morning meeting Setup live trainings Stocking collateral and water for meetings Setting up recruiting presentations Coordinating with vendors for miscellaneous office tasks Assisting agents with basic technology needs Expense reimbursements Coordinating and supporting internal office events Market Leader Administrative Support: Office Competition Support Interview scheduling & administrative support Miscellaneous tasks Training Support: Act as the office point of contact for Matthews University Program and assisting Training and Recruiting Team ad hoc Preparing first day collateral Posting training calendar around office Organizing mixers and activities Ordering catering and setting up for Summer Training Events Prepare conference room for live trainings and herd summer class REQUIREMENTS: Associates Degree or higher 2+ year(s) relative experience Expert knowledge of Microsoft Office including but not limited to Word, Excel, OneNote, and Outlook Ability to work in a fast-paced, demanding environment while maintaining strong attention to detail and time management Excellent interpersonal and communication skills Exceptional problem-solving skills Ability to apply common sense and understanding to interpret instructions and perform duties efficiently The ideal candidate is extremely detail oriented, intelligent, confident, and professional. This person must be proactive with the ability to anticipate potential problems and solve them before they occur. The candidate should be driven, ambitious, excited by new challenges, and thrive in a fast-paced, high-energy work environment. This is an entry-level opportunity with the potential for considerable career growth within the firm. Matthews™ is an Equal Opportunity Employer; employment with Matthews™ is subject to proven merit, competence and qualifications and will not be influenced in any manner by race, color, gender, religion, national origin/ethnicity, disability status, veteran status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status. Hourly Wage range - $20 - $25

Schedule: Full-Time, Monday-Friday, 9:00 AM - 5:30 PM Pay: $22/hr, 40 hours per week Likely Inc. is a design and manufacturing studio focused on creating luxury packaging for some of the most exciting brands in beauty, wellness, food & beverage, and lifestyle. From concept to production, we bring creative visions to life with quality and precision. Position Overview We are looking for a full-time Administrative Assistant to join our team in Pasadena. In this role, you will work closely with our Operations Director to help manage all house account projects - from organizing meetings to tracking production deadlines and deliverables. You will also work directly with the CEO on scheduling and select projects. This is an ideal position for someone who is highly organized, an excellent communicator, and confident in their ability to keep both internal teams and clients updated in a fast-paced environment. Key Responsibilities Assist the Operations Director in managing day-to-day operations for key client projects Schedule and coordinate meetings, deadlines, and production timelines Keep clients informed of project updates, schedules, and next steps Create and maintain project trackers and reports (must be proficient in Excel) Support the CEO with scheduling, project updates, and occasional administrative tasks Maintain internal systems and communications for active projects Qualifications Minimum 2 years of experience as an Administrative Assistant or similar role Strong organizational and time-management skills Excellent written and verbal communication skills Highly proficient in Excel (you will be tested) Ability to multitask and stay on top of deadlines Professional, reliable, and able to take direction well Growth Opportunities There is room to grow into our Product Development or Client Relations departments for candidates who show strong performance and interest. To Apply Please send your resume and a short note about why you're a great fit to ******************. We're excited to meet someone who's ready to grow with us!

Prestigious finance firm in Century City is looking to hire a bright and driven Office Coordinator. The chosen candidate will play a key role in maintaining an efficient and organized office environment, while supporting various admin needs. This is an excellent opportunity for a growing administrative professional to expand their skillset with a collaborative and dynamic team. The team is looking for someone who is self-motivated and would enjoy staying in this position long-term. If this sounds like you, please apply today! Duties: Serving as the first point of contact for office visitors Greeting and directing guests and clients Screening and transferring phone calls Ensuring the reception and kitchen areas are organized Ordering and restocking supplies Coordinating deliveries/packages Assisting with reserving meeting rooms and coordinating meeting logistics Helping organize weekly lunches/catering needs Updating office files Assisting with event coordination Handling special projects as needed Why work here? Perks include a competitive base salary, discretionary bonus, strong benefits, paid OT, and more! Qualifications: Prior administrative and/or customer service experience Hospitality experience is a plus! Exceptional organizational and multitasking skills A positive, can-do attitude Interested candidates should submit their resume for immediate consideration. No calls, please!

• Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations. • Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides. • Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR. • Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested. • Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures. • Coordinate with key vendors for services and assist in the maintenance and use of office equipment. • Oversee office operations and assist in purchases to maintain supplies and inventory. • Research and gather data for departmental reports. • Candidates that have worked in a clinic in a non-clinical/administrative role supporting Pathology or Dermatology is a plus! • Must have good typing skills - 40 wpm+ • This office supports heavy phone volume. Candidate must present professionalism and have excellent customer service skills including clear communication skills. • This Department needs a candidate that can be trained quickly and jump in to support the volume • There is some transcription involved in this role but it is not listening to dictation, it requires transferring data from one form to another.

An individual contributor that supports the Card Business Organized Play (OP) team, coordinating shipping, logistics and tournament support for all Card Business OP. RESPONSIBILITIES: Assist with responding to Zendesk tickets and assigning/delegating tickets to the correct department. Help the OP Specialist process all tournament paperwork, including but not limited to requesting invoices from Tournament Organizers, proof of payments, data entering earned invites and preparing all documentation for final invoice pay outs for Regional Qualifiers and OTS Championships. Assist with forecasting all inventory needs for Regional Qualifier seasons, including player participation product, judge product, and prize support items. Work with Associate OP Manager for Tier 3 event coordination, including but not limited to, whitelisting Duelists for VIP Qualifiers and OTS Store Tournaments, updating prize wall values and inventory needs, general communication with the YCS Tournament Organizer. Assist with talent travel bookings as needed, manage hotel rooming list, coordinate with the travel manager to arrange flights, and communicate all relevant event information to the talent. Assist with vendor communication and coordination for convention-related items as needed. Learn to operate offline and online tournament software. Scheduling and minute-taking of meetings when requested. Other duties as assigned. QUALIFICATIONS: Ability to lift at least 50lbs. Must have great organizational skills. Ability to work under pressure. High sense of confidentiality. Experience with Microsoft Excel, Word and PowerPoint. Ability to accurately process and data enter information. Must be detail-oriented and demonstrate ability to multi-task. Spanish language fluency a plus. Proven ability to work with various personality types and work styles in a multicultural environment. Knowledge of or the willingness to learn the workings of Card Business IP's, including gameplay.

A boutique investment firm with a beautiful office in El Segundo is seeking a sharp and proactive TEMP Assistant to support the Principal and keep daily operations running smoothly. This is a fast paced environment and a great opportunity for someone who loves variety and is ready to take on more responsibility. What You'll Do • Manage calendars, schedule meetings, coordinate travel • Draft correspondence, prep mailings, and assist with client communications • Update Salesforce, Wealthbox, and Precise FP with client and fund documents • Oversee office operations including supplies, mail, reservations, plant care, and Friday lunches • Support light personal tasks as needed • Partner with the COO on projects, onboarding, and tech or office upgrades Who Thrives Here Someone organized, detail oriented, and quick to anticipate needs. Must enjoy being the go to person in a dynamic, fast moving environment. If you're interested in this opportunity, please reach out directly. This team is looking to move quickly and the opportunity will start for training prior to the holiday! Hourly Rate: $30-35, overtime eligible. Onsite in El Segundo

Preeminent national defense firm has an immediate need for an experienced Litigation Secretary in their Downtown Los Angeles office. The Litigation Secretary will collaborate with a dynamic team of attorneys to deliver comprehensive support. The ideal candidate has 5+ years of experience drafting and revising correspondence, pleadings, and legal documents; organizing and managing electronic files; preparing expense reports; managing attorney calendars; and performing other legal administrative tasks as needed. Duties and Responsibilities: Maintain and update electronic case files, adhering to protocols for efficient searching and tracking. Prepare and revise legal documents, pleadings, exhibits, administrative filings, and mediation/arbitration materials. Manage attorney calendars to monitor deadlines, coordinate filings, and ensure timely task completion. Handle administrative tasks such as expense reports, client invoicing, conflict checks, and new client onboarding. Arrange travel logistics, including bookings, transportation, and updating reservations through the firm's travel agency. Proofread documents, prepare notebooks and exhibits, and manage confidential, time-sensitive materials. Required Experience: Minimum of 5 years of civil litigation experience with strong understanding of legal terminology and procedures. Commercial Litigation experience preferred but not required. Proficiency in e-filing systems (ECF and California state), document databases (e.g., NetDocs), and Microsoft Office Suite (Word and Outlook). Familiarity with billing and expense reporting software is a strong plus. Comprehensive benefits, generous PTO, and flexible work schedules offered. Compensation: $90,000 - $110,000 based on experience. If you are looking to work in an environment of open communication and collaboration built on mutual respect across all levels of the firm, this is the place for you! Apply today for immediate and confidential consideration! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.