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Top 50 Administrative Chief Skills

Below we've compiled a list of the most important skills for a Administrative Chief. We ranked the top skills based on the percentage of Administrative Chief resumes they appeared on. For example, 22.1% of Administrative Chief resumes contained Personnel Files as a skill. Let's find out what skills a Administrative Chief actually needs in order to be successful in the workplace.

These Are The Most Important Skills For A Administrative Chief

1. Personnel Files
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high Demand
Here's how Personnel Files is used in Administrative Chief jobs:
  • Performed duties as Administrative Chief for the unit * Maintained military personnel files and correspondence files.

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1 Personnel Files Jobs

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2. Administrative Procedures
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high Demand
Here's how Administrative Procedures is used in Administrative Chief jobs:
  • Utilized overall knowledge of personnel and general administrative procedures to direct and supervise the administrative functions of the office.
  • Conducted training and staff development in Office Operations and administrative procedures for 3 assigned personnel.
  • Provide guidance to senior management pertaining to administrative procedures in accordance with various governing regulations.
  • Implemented and monitored internal and administrative procedures to ensure successful completion of quality work.
  • Trained five individuals on administrative procedures and requirements to include Microsoft applications.
  • Implemented new club and administrative procedures to accommodate software changes.
  • Briefed senior leaders on administrative issues and provided solutions, explained administrative procedures and changes from Headquarters of the Marine Corps.
  • Managed the execution of administrative procedures within the Supply Section of 1st Battalion, 4th Marines Headquarters and Service Company.
  • Demonstrated excellent customer service skills on a daily basis Proficient in office and administrative procedures
  • Established Administrative Procedures of the branch, located at Guasare Coal Mine.

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3 Administrative Procedures Jobs

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3. Financial Statements
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high Demand
Here's how Financial Statements is used in Administrative Chief jobs:
  • Directed Chartered Accountants/Certified Public Accountants to examine the financial statements of companies and analyzed their reports for tax assessment.
  • Adjusted Financial Statements by inflation.
  • Generate financial plans, analyze monthly financial statements / reports, and direct revenue cycle and cash flow processes.
  • Improved the accuracy of monthly financial statements.

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2 Financial Statements Jobs

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4. Ensure Compliance
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high Demand
Here's how Ensure Compliance is used in Administrative Chief jobs:
  • Conduct security inspections and assessments of subordinate activities and follow-ups to ensure compliance with program requirements.
  • Established Standard Operating Procedures to ensure compliance with Organizational and Department of Defense guidelines.
  • Analyzed daily supply operations to ensure compliance with established policies and procedures.
  • Clean and maintain supplies, tools, equipment, and storage areas in order to ensure compliance with safety regulations.
  • Gathered pertinent data to ensure compliance with laws governing foreign nationals who seek enlistment in the Armed forces.
  • Analyzed and modified policies and procedures and ensure compliance with legal requirements.
  • Maintain departmental employee files, and ensure compliance with regulatory standards.
  • Implemented an organizational strategic plan to ensure compliance with timelines and benchmarks.

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12 Ensure Compliance Jobs

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5. Payroll
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high Demand
Here's how Payroll is used in Administrative Chief jobs:
  • Acted as liaison between two organizations to confirm accuracy of personnel payroll and individual records.
  • Counseled unit members regarding government insurance, payroll and other personal matters.
  • Managed payroll processing conversions for 3 clubs and took over semi-monthly payroll processing
  • Managed and prepared cadet subsistence payroll worth $150,000 each semester and maintained a functional filing system.
  • Processed bookkeeping, payroll, and logistics for her business while continuing service in the U.S.
  • Researched employee issues with regards to payroll and benefits questions by contacting the appropriate departments.
  • Managed entire camp staff to include: payroll, scheduling, insurance and travel.
  • Reconciled $1.5 million annual travel budget and $800,000 monthly payroll without error.
  • Assisted in resolving over 5,000 training, payroll, and personnel records discrepancies.
  • Identified, inputted, and tracked payroll and personnel actions using automated systems.
  • Tracked new employees records and ensured accuracy with payroll system.
  • Process the payroll of the local government agencies.
  • Managed a monthly payroll of $4.4 million.
  • Supervised payroll and entitlements for 3,000 personnel.
  • Supervised the completion of bi-monthly payroll transactions and audits, processing of adjustments and reclassifications.
  • Collected, reviewed and approved bi-weekly timesheet for regular and contractual employees and then forwarded to Payroll Division for processing.
  • Process accounts payables, accounts receivables and payroll as well as manage the administration of benefits.
  • conducted billing, inventory and payroll, as well as directed the administration department.
  • Supervised Nutrition Program -Hired Personnel -handled employees Payroll
  • Field Artillery Cannoneer Personnel Clerk Record Keeping, Data Entry, Filing, Payroll Achievement of Highlights Education

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33 Payroll Jobs

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6. Customer Service
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high Demand
Here's how Customer Service is used in Administrative Chief jobs:
  • Maintained personnel and financial records of 5,000+ personnel to include payroll, travel allowances and reimbursements while providing exceptional customer service.
  • Established electronic communication links with finance and personnel centers for real-time access of master file databases resulting in improved customer service.
  • Designed, implemented, or evaluated staff training and development programs, customer service initiatives, or performance measurement criteria.
  • Demonstrated and verified understanding of professional interaction and basic customer service skills for 2,500 student personnel.
  • Develop, implement and monitor programs to maximize customer satisfaction and manage on-site customer service representatives.
  • Provided customer service assistance to individuals requiring initial and upgraded security clearance processing.
  • Supervised professional occupational training for personnel in the Customer Service Support Section.
  • Provided customer service for approximately 30 clients daily.
  • Implement procedures to improve efficiency and customer service.
  • Supervised tellers' customer service and accuracy.
  • Managed Patient Access Division and all aspects of the day- to-day operations to ensure quality patient care and professional customer service.
  • Recommended changes to existing methods to increase the accuracy, efficiency and responsiveness of the customer service department.
  • Trained team members in providing, assessing and improving a wide variety of customer service/relations.
  • Ensured uninterrupted customer service of over 5,000 personnel during recent deployment to Middle East.
  • Provided customer service to over 8,000 military members annually on pay related issues.
  • Perform customer service activities including greeting and aiding visitors and the public.
  • Provided efficient customer service to clients.
  • Demonstrated quality customer service to enlisted personnel and senior officers Responsible for direct supervision for 15 - 20 Marines in department.
  • Mentored employees on how to maintain self-discipline and appearance while working in a customer service environment.
  • Oversee all administrative, customer service and personnel responsibilities and requirements for Ponderosa Fire District.

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12 Customer Service Jobs

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7. Direct Reports
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high Demand
Here's how Direct Reports is used in Administrative Chief jobs:
  • Perform personnel management and supervisory functions for direct reports.
  • Supervised 20 direct reports, including caregivers, housekeeping, nursing, billing, pharmacy, and lab technicians.
  • Lead a team of 18 direct reports.
  • Managed staff of direct reports.

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4 Direct Reports Jobs

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8. Logistics
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high Demand
Here's how Logistics is used in Administrative Chief jobs:
  • Coordinated with theater logistics organizations resulting in incident-free combat zone evacuations and inter theater personnel transfers.
  • Processed & coordinated international logistics for over 3,000 people traveling to/from worldwide locations including combat zones.
  • Directed activities of administration/logistics division for the Polar Icebreaker Project Manager Representative Office.
  • Demonstrated ability to meet stringent logistics deadlines and meeting organizational goals.
  • Coordinated logistics, manpower, equipment and administrative functions.
  • Managed all training program administrative and logistics systems.
  • Monitored operations and administrative logistics unit personnel.
  • Performed Supply Administrative duties including data entry, supply and logistics accounting, managed multiple records for various accounts.
  • Garnered extensive experience in supporting Activities Supply System and utilizing the Asset Tracking for Logistics and Supply System.
  • Managed logistics operations to track upwards of 350 parts from suppliers to achieve minimal turnaround time.
  • Managed all aspects of Supply Administration, Warehousing, Accounting, and Transportation and Logistics independently.
  • Supervised Administration office, Health Information / Records and Logistics departments, 33 total personnel.
  • Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
  • Provided training for Marines in Asset Tracking Logistics and Supply System (ATLASS) database.
  • Provided supply, logistics and transportation support to the maintenance float program.
  • Provided support for 4900+ personnel in the 2d Marine Logistics Group.
  • Managed the logistics and maintenance of all damaged vehicles and equipment.
  • Coordinated logistics movement and administrative support of over 700 personnel with zero mishap.
  • Camp Pendleton, Ca 1st Marine Division G-4 Administrative Chief, Logistics Embarkation Specialist, Corporal (E-4).
  • Inspected yearly by Lear Seger Logistics in accordance with USMC guidelines.

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12 Logistics Jobs

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9. Facility
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high Demand
Here's how Facility is used in Administrative Chief jobs:
  • Assisted in the recruitment, selection and contracting of 4-Neonatologists, 6-Neonatal Nurse Practitioners and 2-Perinatologists for multiple hospital facility coverage.
  • Developed and conducted weekly provider education to increase coding accuracy, resulting in higher facility revenue.
  • Implemented quality-of-life efforts for headquarters facility and 11 satellite stations.
  • Negotiated pricing with vendors regarding facility services.
  • Skilled Nursing Facility Administrator's License
  • Participated in the design and development of a new public safety facility for the City of Milton police and fire departments.
  • Ensured all outgoing and incoming mail for prisoners/detainees is scanned for violations of the facility's rules and regulations.
  • Provided 24-hour on-site services to resident in facility and coordinated client outings, visits and appointments with parent.
  • Led start-up operations for 55-bed Residential Care Facility for the Elderly (RCFE) and a 180-bed SNF.
  • Monitored the facility to ensure that it remained safe, secure, and well maintained.
  • Led local national screening efforts at the main entry control point of the Embassy facility.
  • Reduced ABL credit facility availability block by 38% through competitive bid process.
  • Helped plan construction and coordinate move into a new office facility.
  • Ensured facility's compliance with staff/client ratios and leadership credentials.
  • Closed one facility due to lack of patient volume.
  • Managed the facility's accounts receivable reports.
  • Provided general supervision of [ ] institutional expansion project, negotiating with University of Chicago on details of facility build-out.
  • Remain on call 24/7 as the facility administrator Handle all aspect of Incident Reporting to include the State's Central Communication reports
  • Led a team of 128 personnel, managing the healthcare administration for a 31-bed medical facility and 5 outlying clinics.
  • Negotiate and draft federal facility compliance agreements with State agencies and the Environmental Protection Agency.

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9 Facility Jobs

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10. Human Resources
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high Demand
Here's how Human Resources is used in Administrative Chief jobs:
  • Established, directed and supervised wide-ranging administrative duties including human resources, general operations, inventory control and procurement.
  • Inspected human resources/personnel activities for compliance with policies and directives.
  • Supervised Human Resources which supported 80+ employees and their unique needs along with recruiting, hiring and administering benefit programs.
  • Train and direct all administrative and human resources functions for 43 administrative supervisors managing a staff of 450 non-legal personnel.
  • Served 7+ years' in the Human Resources field and specialized in benefits, payroll, and conflict resolution.
  • Facilitated and negotiated the department's human resources and union labor agreements with the medical school and the hospital.
  • Managed staff of 12 including, finance, marketing, graphics, facilities, human resources and administration.
  • Implement specialized functions such as education, human resources, finance, quality assurance and medical.
  • Interpret and explain human resources policies, procedures, laws, standards, or regulations.
  • Managed Human Resources programs to support over 255 active and reserve service members.
  • Administered all aspects of Human Resources for hundreds of employees.
  • Collaborated with other administrative team members, human resources and the finance department on special projects and events.
  • Handled all aspects of Human Resources including recruiting, quarterly tax preparation, manual writing, insurance and compliance.

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64 Human Resources Jobs

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11. Administrative Tasks
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high Demand
Here's how Administrative Tasks is used in Administrative Chief jobs:
  • Supervised a team of nine Marines conducting a conglomeration of administrative tasks supporting the First Marine Expeditionary Force.
  • Served as a liaison in operational issues and resolution of day-to-day administrative tasks.
  • Preformed numerous administrative tasks as well as supervised administrative personnel in daily routines.
  • Supervised administrative tasks handled by all assistant monitors within MMOA-2.
  • Assigned to Border Transition Team, performed and managed all administrative tasks, and provided operational orders for team missions.
  • Received, delegate, and supervise all administrative tasks given by higher headquarters.
  • Guide and facilitate all personnel within my charge in completing all administrative tasks.
  • Support senior staff with daily administrative tasks.
  • Conceptualized workflow improvements for multiple administrative tasks, which ultimately increased productivity and reduced production time.

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1 Administrative Tasks Jobs

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12. Office Supplies
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high Demand
Here's how Office Supplies is used in Administrative Chief jobs:
  • Liaised with vendors to order and maintain inventory of office supplies.
  • Managed office supplies, vendors, organization and upkeep.
  • Order office supplies when necessary.

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2 Office Supplies Jobs

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13. Travel Arrangements
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high Demand
Here's how Travel Arrangements is used in Administrative Chief jobs:
  • Administered and coordinated the Defense Travel System program confirming travel arrangements and reconciling cost reports for 500 personnel.
  • Coordinated travel arrangements of incoming and outgoing motivational speakers.
  • Coordinate travel arrangements and accommodations for owners and employees.
  • Processed procurement, finance reports and travel arrangements.
  • Exercise exclusive control over supervisor's calendar; arranges meeting space and time; makes travel arrangements; and transcribes dictation.
  • Coordinated all travel arrangements and reimbursements to include airline tickets, lodging and rental cars and for over 200 personnel.
  • Make all travel arrangements, including transportation, hotel, and rental car reservations and ensure ticketing is completed.
  • Managed travel arrangements including reserving vehicles, lodging and flight travel as needed by senior personnel.
  • Plan meetings and take detailed minutes and make travel arrangements/reservations for senior leaders.
  • Coordinate travel arrangements, including booking airfare, hotels, and transportation.
  • Prepared travel arrangements for the Director and Division Chiefs.
  • Coordinate travel arrangements for Ministry Leaders and Groups.
  • Manage travel arrangements on all Personnel.
  • Coordinated domestic travel arrangements, including booking airfare, hotel and transportation for wounded families.

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5 Travel Arrangements Jobs

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14. Staff Members
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high Demand
Here's how Staff Members is used in Administrative Chief jobs:
  • Managed staff by preparing work schedules and assigning specific duties, conferring with senior officials and other staff members as necessary.
  • Conducted disciplinary actions when needed, and conducted performance evaluations to instill and inspire subordinate staff members to obtain career goals.
  • Conferred with board members, organization officials, and staff members to discuss issues, coordinated activities, and resolved problems.
  • Assigned duties and provided training to division staff members to ensure compliance with both military and medical regulations and policies.
  • Advised senior level staff members daily on all appropriate courses of action for administrative and legal matters.
  • Track customer's and staff members' schedules in order to verify travel availability.
  • Reviewed reports submitted by staff members to recommend approval or to suggest changes.
  • Coordinated urinalysis for the prisoners, detainees and staff members of the facility.
  • Led Office Reception Team of 3 staff members and 15 volunteers.
  • Engaged with staff members and other fellow hospital employees.
  • Complete and review staff members' performance evaluations.
  • Coordinated travel for over 15,000 students, 200 staff members and all senior personnel including international and multi-destination travel.

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7 Staff Members Jobs

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15. Commander
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average Demand
Here's how Commander is used in Administrative Chief jobs:
  • Ensured that zero security violations occurred/originated within the classified material holdings of the Office of the Commander.
  • Created official letterheads and personnel reports for company commander.
  • Advised commanders regarding military personnel and supply matters.
  • Maintained an inventory of $500,000 worth of equipment used by every Branch of the Allied Commander Transformation.
  • Provided administrative support the Base Commander, Chief of Staff, Staff Secretary and the Base Sergeant Major.
  • Prepared and processed over 30 Non Judicial Punishments and other paperwork concerning legal matters for the Regional Commander.
  • Provided oversight and management of daily functions for the Commander, and the Staff Secretary Administration Office.
  • Served with the Department of State as the Marine Commander of Guards at two U.S. Embassies aboard.
  • Managed the Wing Commander s support staff providing administrative guidance to 16 agencies and 22 squadrons
  • Advise commander and staff on status and progress of equipment and supply acquisition program.
  • Guided the commander on criminal law and criminal procedure issues in courts-martial actions.
  • Ensured that responsive, thorough, and timely legal guidance provided to Commanders.
  • Corresponded with joint military services, overseas personnel, and local commanders.
  • Reported daily to Battalion Commander on status of each 1000+ marines assigned.
  • Collect data and report health of the command to division commander.
  • Served as the unit Safety Representative for the Commander's staff.
  • Drafted criminal law documents for the 18th Air Force commander.
  • Coordinate with Shift Commanders to ensure consistency throughout the shifts.
  • Reassigned in late 2000 to commander of Drug Task Force.
  • Advised Brigade Commander and staff on all administrative legal matters.

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16. Daily Operations
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average Demand
Here's how Daily Operations is used in Administrative Chief jobs:
  • Executed daily operations to include; performance evaluations, award recommendations, judicial and nonjudicial proceedings.
  • Directed daily operations and scheduled appointments as necessary.
  • Staff Management and Development: Supervise, mentor, and train personnel in the daily operations of the administrative division.
  • Oversee and manage the daily operations of the Recruiting Station Administrative Office supporting over 100 recruiting personnel and senior staff.
  • Managed the daily operations of the administrative law section; supervises and leads three attorneys and one paralegal non-commissioned officer.
  • Completed OSHA HSE Coordinator Course and immediately set up Health & Safety in the company's daily operations.
  • Manage and supervise daily operations of 36 female youth from Department of Children and Families.
  • Practiced administration functions, practices and procedures to the daily operations of the HR department.
  • Develop, review, coordinate, and execute acquisition management plans to support daily operations.
  • Conducted daily operations within the command while supervising other Marines in the section.
  • Managed the daily operations of a 120 bed co ed residential treatment program.
  • Provided and supported daily operations for personnel while in the military.
  • Coordinated and supervised the daily operations of the Deployment Branch.
  • Assist in the daily operations of the battalion headquarters office.
  • Supported Ground Logistic and Supply Officer on daily operations.

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12 Daily Operations Jobs

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17. Medal
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average Demand
Here's how Medal is used in Administrative Chief jobs:
  • Awarded Navy Commendation Medal for exceptional leadership and expert management of Directorate for Administrative and Human Resource Department personnel.
  • Awarded Navy Achievement Medal and Navy Commendation Medal for exceptional dedication, leadership, and management abilities.
  • Earned Navy/Marine Corps Achievement Medal for streamlining and enhancing report generation and computerization.
  • Awarded a Navy Commendation Medal for superior technical and managerial skills.
  • Received the Navy and Marine Corps Achievement Medal while performing an outstanding job in all the above duties in Afghanistan.
  • Received Navy Achievement Medal for my performance as Chief Administrator for the Navy Recruiting District Philadelphia, Pennsylvania.
  • Awarded the Navy and Marine Corps Achievement Medal for flawless execution of duties as Administrative Chief.
  • Awarded USMC/USN Commendation Medal and USMC/USN Achievement Medals for outstanding performance as an Administrator.
  • Awarded the Navy-Marine Corps Achievement Medal and meritoriously promoted to the rank of Corporal.
  • Awarded the Navy and Marine Corps Achievement Medal in recognition of these efforts.
  • Recognized by upper level management with a Navy and Marine Corps Commendation Medal.
  • Awarded Navy / Marine Corps Achievement Medal for individual performance and leadership.
  • Recommended Marines for Navy and Marine Corp Achievement Medal.
  • Awarded Army's Meritorious Service Medal for outstanding service.
  • Received a Navy and Marine Corps Achievement Medal.
  • Awarded Navy and Marine Corps Commendation Medal.
  • Earned Joint Service Achievement Medal for performance.
  • Received a Joint Service Commendation Medal.
  • Recognized by Senior Officer with receipt of (3) Navy and Marine Corps Achievement Medal for surperior performance.
  • Awarded two Navy Achievement Medals and a Navy Commendation Medal for superior performance during this period.

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18. Performance Reviews
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average Demand
Here's how Performance Reviews is used in Administrative Chief jobs:
  • Utilized established regulations to edit and complete over 200 performance reviews annually.
  • Prepared and administered periodic performance reviews.
  • Oversee all personnel transactions such as promotion, transfers, and performance reviews.
  • Complete staff performance reviews in consultation with leadership.
  • Write performance reviews for subordinates.

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19. Advisor
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average Demand
Here's how Advisor is used in Administrative Chief jobs:
  • Established a collaborative advisory board representative of all CAO sub-organizations to ensure success.
  • Provide guidance and advisory services to department supervisors regarding training.
  • Served as the legal advisor for over forty high profile and legally complex administrative investigations.
  • Tapped as advisor in a homicide case: 6 people were convicted in a kidnapping and satanic killing of a family.
  • Served as advisor to the Commissioner and was a member of the Senior Management Team.
  • Provided sage guidance and consult as the acting administrative advisor to the Commanding Officer.
  • Executed additional duties as the Senior Enlisted Advisor/1stSgt for Headquarters & Service Company.
  • Served as confidential advisor to Chief of the Department.
  • Equal Opportunity Manager/Advisor to senior leaders in 15 commands.
  • Served as the enlisted advisor to the Personnel Officer.

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20. Powerpoint
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average Demand
Here's how Powerpoint is used in Administrative Chief jobs:
  • Created and taught varies administrative and military classes using Microsoft PowerPoint.
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
  • Created a table using Microsoft PowerPoint for accountability of Marines, making it easier to read for the Commanding Officer.
  • Monitored multiple databases such as Microsoft Office, Excel, and PowerPoint to accurately supervise records of company inventory.
  • Prepared and maintained personnel records using MSEXCEL, MSWORD, and MS POWERPOINT.
  • Advanced level expertise in Microsoft Word, Excel and PowerPoint.
  • General administratve functions to include Microsoft word, excel, PowerPoint, and internal procedures.
  • Mentored subordinates and briefed superiors on their progress Microsoft Office efficient PowerPoint efficient Office management skills of an entire government wing.
  • Produced all marketing materials for Investor Relations department including physical handouts and electronic PowerPoint presentations.

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10 Powerpoint Jobs

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21. Annual Budget
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average Demand
Here's how Annual Budget is used in Administrative Chief jobs:
  • Coordinate and monitor adequate development, implementation and execution of annual Budget as well as investments.
  • Develop and administer annual budget for organization with mid 7-figure annual revenue level.
  • Coordinated Foodstuffs Administration annual budget preparation.
  • Coordinate and consolidate the submission of an annual budget and initiate the travel of all personnel in the Current Operations Branch.
  • Developed, defended, and managed $21 million annual budget with over 80 program areas and multiple funding sources.
  • Work with Director to prepare, administer, review and track annual budget.
  • Managed the facility's annual budget & developed monthly financial forecasts.
  • Authored and managed annual budget in excess of 1.8M.
  • Created Annual Schedule while constantly tracking the Annual Budget.
  • Managed $4M annual budget and 134 employees.
  • Approximate annual budget of $1M.
  • Manage financial and clinical functions for high acuity Home Health agency, with annual budget in excess of $ 9 million.
  • Acted as Fund Manager with an annual budget of $ 200,000.

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2 Annual Budget Jobs

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22. Travel Claims
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average Demand
Here's how Travel Claims is used in Administrative Chief jobs:
  • Ensured all travel claims were submitted and paid within a 3 day period with an acceptance of 98%.
  • Handled billeting, travel, and travel claims for augments and submitted to the Marine Corps Central Command.
  • Review all travel claims to ensure are legal, proper and correct prior to submitting for payment.
  • Verified all Travel Claims were in accordance with the Joint Federal Travel Regulations.
  • Provided all aspects of administrative support from travel claims to personal assistance requests.
  • Performed in depth analysis and audits on Defense Travel System travel claims.
  • Supervised the second phase audit process and verified correctness of travel claims.
  • Assisted customers in completing travel claims and submitted them.
  • Coordinated travel and filed travel claims.
  • Created, developed and implemented a tracking system to process individual travel claims via the document tracking management system.

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23. Clearance
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average Demand
Here's how Clearance is used in Administrative Chief jobs:
  • Provided guidance to applicants on what information was required and on properly completing the security clearance applications.
  • Conducted military/civilian background investigation on thousands of customers for purposes ranging from employment opportunities to security clearances.
  • Verified security clearances for training, and processed/removed students from training for disciplinary reasons.
  • Monitored and tracked final security clearance determination by DONCAF for security eligibility.
  • Process security clearances and background investigation documentation.
  • Obtained an activated secret clearance that is valid until 2023.
  • Coordinated logistics of travel with local nationals to obtain clearance.
  • Maintained an active Top-Secret Clearance with this position.
  • Set up account with Concentra to provide appropriate employee/volunteer processing-in clearances.
  • Provided administrative duties for the Cryptologic Intelligence Marines which required a Top Secret Clearance.

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1 Clearance Jobs

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24. Professional Development
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average Demand
Here's how Professional Development is used in Administrative Chief jobs:
  • Provide instructional leadership including development and adoption of curriculum, supervision of instruction, and plan professional development of teachers.
  • Set goals for professional development and established objectives for contributing to the administrative department's mission.
  • Devised cross training plans for administrative specialist ensuring professional development of the administration section.
  • Directed professional development and daily activities of over 100 personnel.
  • Conducted professional development training for over 700 Marines.
  • Supervised six military support personnel; provided leadership in their training, guidance, professional development, and evaluations.
  • Tracked the professional development of over 200 Marines to ensure all requirements were met for promotion criteria.
  • Conducted coordinations for all continuing medical education, professional development courses, and medical updates on Army National Guard medical initiatives.
  • Supervised and trained administrative staff of 2 employees; constructively coached them in their professional development; eveloped a team spirit.

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3 Professional Development Jobs

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25. Data Entry
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average Demand
Here's how Data Entry is used in Administrative Chief jobs:
  • Involved in auditing, input of data entry, and troubleshooting of electronic personnel administrative data entry reporting via computer-based assets.
  • Applied automated data processing supply procedures including data entry; received and verified supplies for quantity and condition.
  • Operated personal computers, multimedia data entry, scanning and various retrieval systems.
  • Perform basic data entry to track incoming documents.
  • Managed all areas of administrative work including data entry, receptionist duties, file organization, research and development.
  • Managed all of the clerical staff all data entry input during the election primary and general.
  • Simplifyed and unifyed the company's internal reporting and excell data entry.

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6 Data Entry Jobs

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26. Online
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average Demand
Here's how Online is used in Administrative Chief jobs:
  • Managed internet scheduling database and maintained up-to-date online records for organization-wide accessibility.
  • Maintain accountability of all personnel within the G3 through tad tracker in SharePoint, DTS and morning report on Marine Online.
  • Processed accounts payable, accounts receivable, bank deposit, petty cash, online bank statement reconciliation, filling.
  • Administered and provided required training for Marine Online and the Defense Travel System (DTS).
  • Managed access, command structure and system rights for senior leaders in Marine Online.
  • Experienced in systems such as Marine Online and the Marine Corps Total Force System.
  • Initiated Enhanced Online Presence: Palatine GradePower's first on-line newsletters and advertising.
  • Contributed toward 2 million in revenue YTD from referrals and online marketing efforts.
  • Trained personnel in the use of GCSS-MC online tracking system.

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15 Online Jobs

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27. DTS
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average Demand
Here's how DTS is used in Administrative Chief jobs:
  • Conducted more than 100 individual training presentations on DTS improving operational effectiveness.
  • Implemented DTS, Government Travel Charge Card (GTCC), postal, and overall administrative policies and procedures.
  • Approved requests in the Defense Travel System (DTS) to allow individuals to execute official travel obligations.
  • Travel Funds: Track all travel obligations as well as expenditures utilizing Defense Travel System (DTS).
  • Ensured competitive rates on lodging, car rental and airlines utilizing the Defense Travel System (DTS).
  • Managed and approved travel arrangements and budget for executive staff through Defense Travel Systems (DTS).
  • Reviewed and approved vouchers submitted through DTS as well as ensuring appropriate appropriation data was assigned.
  • Reviewed more than 600 DTS vouchers and authorizations with a combined value of $650,000.
  • Supervised the completion of more than 100 DTS authorizations and more than 75 outstanding vouchers.
  • Supervised the completion of more than 465 DTS authorizations and over 492 outstanding vouchers.
  • Assisted personnel with travel orders using the Defense Travel System (DTS).
  • Managed the unit's DTS and served as the unit's approving official.
  • Managed the units DTS and served as the unit's Reviewing Officer.
  • Achieved 90% rating on DTS inspection.
  • Performed Defense Travel System (DTS) validations and preparations of accurateauthorizations and voucher processing to support the organization.

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28. Mctfs
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average Demand
Here's how Mctfs is used in Administrative Chief jobs:
  • Ensured bond and allotment requests were accurate and posted correctly in the Marine Corps Total Forces System (MCTFS).
  • Maintained full knowledge of capabilities/requirements of Marine Corps standard word processing and database software as well as the MCTFS.
  • Utilized the Unit Diary system to track and follow up on processing errors or missing items in the MCTFS.

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29. Counsel
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average Demand
Here's how Counsel is used in Administrative Chief jobs:
  • Developed budgets, counseled staff, made assignments, administered evaluation boards for advancement, completed written personnel evaluations.
  • Provided counsel and direction to unit managers regarding inquiries and circumstances related to administrative services.
  • Counseled Marines on performance input and improvement for promotion.
  • Counseled personnel with professional and personal problems.
  • Counseled and instructed 5 entry-level workers in career training on the job to further the organization's success and proficiency.
  • Prepared correspondence and command muster reports; processed message traffic, counseled personnel on pay, allowances, and entitlements.
  • Rated by the Staff Judge Advocate (General Counsel) as the #1 attorney/officer out of 14.
  • Reviewed, evaluated, and counseled personnel on conduct, performance, and personal issues effecting occupation relations.
  • Appointed as an ethics counselor and authored over 150 ethics opinions on a wide range of ethical issues.
  • Functioned within the capacity of Reverend/Pastor, teacher, counselor and administrator for a 500 member church.
  • Provided outstanding customer service to 300 Career Counselors, Field Recruiters, and 35 Recruiting Branches.
  • Administered formal and informal performance and behavioral counseling to personnel at various levels of pay grades.
  • Conducted on-the-job training, coaching, counseling, and mentoring to subordinates as needed.
  • Performed counseling and disciplinary actions, as needed to Skip Trace and Investigation staff.
  • Provided Extensive Premarital, Family, and Grief Counseling, Extensive Conflict Management Experience.
  • Career Planner - Counseled Marines concerning their future in the military and their benefits.
  • Administer counsel to members and others in times of crisis.
  • Served as Career Information Counselor.
  • Counseled NCOs and subordinate Marines on complaints, advised appropriate supervisors and proposed means of resolution.
  • LABOR COUNSELOR Negotiate collective bargaining agreements with labor unions.

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4 Counsel Jobs

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30. Credit Card
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low Demand
Here's how Credit Card is used in Administrative Chief jobs:
  • Supervised the drafting of all military travel orders and settled all related payroll and government credit card accounts.
  • Tracked Government Credit Card activities and consulted personnel to resolve payment issues.
  • Reconciled monthly Government Travel Credit Card (GTCC) card reports.
  • Manage and control warehouse, fuel consumption and credit cards.
  • Handled fiscal year audits of government credit cards.
  • Monitor Government Travel Credit Card.
  • Inspected government credit cards for fraud and ensured payments were made in a timely manner.
  • Credit card approver for unit to purchase supplies.

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31. Sailors
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low Demand
Here's how Sailors is used in Administrative Chief jobs:
  • Performed supervisory duties as upper-level office manager for all administrative and personnel matters for over 21,000 Marines and Sailors.
  • Appointed as a squad leader due to outstanding leadership abilities, leading 26 sailors through an intensive training regimen.
  • Provided individual personal financial counseling with Sailors (and their spouses) to help them gain financial independence.
  • Reviewed, processed, and tracked all Marines and Sailors travel claims once they returned from travel.
  • Coordinated all administrative functions for staff and over 280 deployed Sailors at any given time.
  • Conducted and reported fitness requirements for Marines and Sailors in Commanding General staff section.
  • Coordinated travel and lodging arrangements for 21 families of Wounded Marines and Sailors.
  • Provide customer service to over 5,000 Sailors with a staff of 50+ personnel.
  • Supervised and managed over 900 Marines and Sailors for five battalion S-1 sections.
  • Advocated on behalf of over 12 Marines and Sailors regarding their treatment plan.
  • Provided career counseling to junior Sailors as well as officers.
  • Conducted Suicide Prevention Training for over 400 Marines and Sailors aboard the USS Peleliu.
  • Served as Navy Element Senior Enlisted Advisor, responsible for providing career guidance, counseling, and mentorship to 50+ Sailors.

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32. DOD
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low Demand
Here's how DOD is used in Administrative Chief jobs:
  • Authorized acquisition of goods and services through procurement and contract capabilities ensuring compliance with FAR/DOD regulations.
  • Certified in Department of Defense (DoD) policies and procedures to ensure all administrative assignments are compliant within stated guidelines.
  • Review company memorandums and instructions and ensure strict compliance with Navy, DOD, Federal or State laws or regulations.
  • Use standard forms of correspondence in accordance with the USPACOM Action Officer Guide and DoD instruction.
  • Tracked operational movement while providing 100% daily accountability of 640 DoD personnel.
  • Monitored and reconciled DTS authorizations and vouchers incompliance with DOD rules and regulations.

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1 DOD Jobs

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33. Administrative Matters
demand arrow
low Demand
Here's how Administrative Matters is used in Administrative Chief jobs:
  • Advised staff and processed various general and personnel administrative matters.
  • Trained new personnel on all general and personnel administrative matters.
  • Managed all administrative matters of the Commanding General.
  • Remain effective and proficient in all administrative matters.
  • Supervised daily administrative matters and trained personnel.
  • Served as the assistant to the Commanding Officer, Executive Officer and Administrative Officer on all administrative matters within the unit.
  • Coordinated with Adjutants and Administrative Chiefs of six subordinate Groups on all administrative matters and requirements for more than 15 Squadrons.
  • Guided Battalion Commanding Officers, Detachment Officers in Charge, and Personnel Officer on administrative matters affecting their respective units.
  • Make solid decisions on all administrative matters.

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34. Proper Procedures
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low Demand
Here's how Proper Procedures is used in Administrative Chief jobs:
  • Implemented internal property control procedures and enforced proper procedures in accordance with the applicable orders and directives.
  • Trained and mentored over 28 personnel in the proper procedures and policies for GCSS and Oracle.

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35. Civilian Personnel
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low Demand
Here's how Civilian Personnel is used in Administrative Chief jobs:
  • Created, formatted, and briefed commanding officers, senior enlisted Marines and civilian personnel on a weekly basis.
  • Concentrated in military and civilian personnel law, contract and fiscal law and compliance with Federal ethics laws.
  • Served as the Chief of Patient Administration, supervising a staff of over 50 military and civilian personnel.
  • Mentored and directed Staff of 8 personnel providing Admin support for over 2,500 military and civilian personnel.
  • Work with military and civilian personnel to provide counsel on the completion of investigative questionnaires.

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36. Service Members
demand arrow
low Demand
Here's how Service Members is used in Administrative Chief jobs:
  • Coordinated necessary resources from the entire command to meet transportation requirements for Commanding General and three Senior Executive service members.
  • Managed the administrative office to ensure proper in-processing and out-processing of Service Members.
  • March 1989 to July 2012Served as the main link between the Commanding Officer and the enlisted service members under my charge.
  • Received, routed and tracked Congressional Inquires to subordinate commands regarding issues addressed to congress about service members deployed to Afghanistan.
  • Train newly joined service members on proper technique for utilizing 3270 accounts including which screens to access for certain information.
  • Supervised the correct disbursement of $1 million of entitlements and corrections of travel entitlements for 2000 service members.
  • Established and maintain the quality of life for Service Members as Chief Administrator of the Single Soldiers Housing Department.
  • Created standard checklist to be utilized for all service members who were at the end of their contract.
  • Received, processed and tracked deployment extension requests from service members in Afghanistan s Area of Responsibility.
  • Conducted and provided exemplary customer service to over 200 service members daily.
  • Manage an annual travel budget of $110,000 for seven service members.
  • Front Office Case Manager/Intake Provide service for substance abuse, domestic violence, financial planning to military and family service members.
  • Facilitate Security Education Program; prepare training materials, briefs, and handouts; and deliver training to service members.
  • Administered and conducted all pre-deployment briefings for service members and their families.

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37. Administrative Requirements
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low Demand
Here's how Administrative Requirements is used in Administrative Chief jobs:
  • Collected, compiled and organized information and data to meet administrative requirements.
  • Work closely with the Personnel Officer, Operations, and outside agencies to track administrative requirements for Command and subordinate units.
  • Lead and coordinate with regional heads to meet and comply with administrative requirements for new projects or new plants.
  • Conducted professional liaison with higher and adjacent business to ensure all administrative requirements were met.
  • Manage internal workflow to ensure administrative requirements are met.

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38. Okinawa
demand arrow
low Demand
Here's how Okinawa is used in Administrative Chief jobs:
  • Stationed in Okinawa, Japan, Pusan, Korea and El Toro, Calif.
  • Served at Parris Island, SC; 29 Palms, CA; Camp Pendleton, CA; and Okinawa, Japan.

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39. Personnel Management
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low Demand
Here's how Personnel Management is used in Administrative Chief jobs:
  • Managed command policies involving personnel management, distribution, manpower assignment, logistics support and prepared personnel evaluations.
  • Consulted with Human Resource Specialist to ensure all personnel management responsibilities are satisfied.
  • Aided Squadron (Company) Leader in regional meetings over Personnel Management and Movement.

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4 Personnel Management Jobs

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40. Administrative Assignments
demand arrow
low Demand
Here's how Administrative Assignments is used in Administrative Chief jobs:
  • Work involved supervising junior Marines in administrative assignments pertaining to correspondence, pay and allowance, and publications and directives.
  • Performed supervisory duties in a variety of administrative assignments.
  • Performed supervisory duties as midlevel office managers in a variety of administrative assignments.

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41. Medical Records
demand arrow
low Demand
Here's how Medical Records is used in Administrative Chief jobs:
  • Retrieved medical records for patient appointments.
  • Managed twenty-six personnel in medical records, patient registration, and Medical billing and coding.
  • Maintained and updated patient medical records on MISYS EMR system.

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1 Medical Records Jobs

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42. Thorough Knowledge
demand arrow
low Demand
Here's how Thorough Knowledge is used in Administrative Chief jobs:
  • Possess thorough knowledge of the capabilities and requirements of Marine Corps standard word processing and database software packages.
  • Possess a thorough knowledge of the capabilities and requirements of Marine Corps standard.

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7 Thorough Knowledge Jobs

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43. Quality Standards
demand arrow
low Demand
Here's how Quality Standards is used in Administrative Chief jobs:
  • Authorized all stop work and work orders deemed non-compliant with aircraft maintenance manuals, contractual quality standards, and military/government regulations.
  • Facilitated and implemented programs for improvement in quality standards of patient care.
  • Supervised the work office to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors or problems.
  • Reduced the comprehensive time to hire from 113 to 89 days with no degradation to hiring quality standards.
  • Observe and evaluate workers and work procedures to ensure quality standards and service, and complete disciplinary write-ups.

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44. Usmc
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low Demand
Here's how Usmc is used in Administrative Chief jobs:
  • Coordinated honorary USMC Honor Guard participation for internment
  • Prepared discharge paperwork to Headquarters USMC on personnel designated for discharge.

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45. Special Projects
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low Demand
13 Special Projects Jobs

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46. Correspondence Files
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low Demand
Here's how Correspondence Files is used in Administrative Chief jobs:
  • Maintained unit records and correspondence files and ensured proper filing and disposition.
  • Prepared naval correspondence, messages, maintained correspondence files and directives, audited field service records.
  • Created and maintained unit correspondence files and archived or disposed of files as required.
  • Converted hard copy correspondence files to an electronic filing system.
  • Maintained correspondence files for a 3-year period.
  • Direct and supervised the administrative function Manage administrative personnel Reviewed and maintained directives, correspondence files.

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48. Special Events
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low Demand
Here's how Special Events is used in Administrative Chief jobs:
  • Organize and implement special events, training sessions and conferences.
  • Schedule base facilities to accommodate special events and ceremonies iii.
  • Arrange meetings and special events.

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49. Official Correspondence
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low Demand
Here's how Official Correspondence is used in Administrative Chief jobs:
  • Verified and processed career applications, prepared organization charts, wrote official correspondence and maintained reports.
  • Managed Administrative functions, including tracking hundreds of official correspondence from seven Department Heads.
  • Managed official correspondence, issuance, distribution and implementation of directives and policies.
  • Prepared organizational charts, wrote official correspondence, and maintained reports.
  • Drafted, proofread, and edited all official correspondence, instruction, and awards.

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50. Sharepoint
demand arrow
low Demand
Here's how Sharepoint is used in Administrative Chief jobs:
  • Developed and implemented Sharepoint systems for monitoring and coordinating all administrative actions, internal controls and procedures.
  • Supervised and processed directives for implementation and maintained up to date information on Sharepoint.
  • Published orders and regulations to organization's SharePoint and via email in a timely manner.

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Administrative Chief Jobs

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20 Most Common Skills For An Administrative Chief

Personnel Files

28.7%

Administrative Procedures

13.8%

Financial Statements

7.2%

Ensure Compliance

6.5%

Payroll

4.7%

Customer Service

4.1%

Direct Reports

4.1%

Logistics

3.3%

Facility

3.2%

Human Resources

3.1%

Administrative Tasks

2.8%

Office Supplies

2.8%

Travel Arrangements

2.3%

Staff Members

2.2%

Commander

2.1%

Daily Operations

2.0%

Medal

1.9%

Performance Reviews

1.8%

Advisor

1.6%

Powerpoint

1.6%
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Typical Skill-Sets Required For An Administrative Chief

Rank Skill
1 Personnel Files 22.1%
2 Administrative Procedures 10.6%
3 Financial Statements 5.6%
4 Ensure Compliance 5.0%
5 Payroll 3.6%
6 Customer Service 3.2%
7 Direct Reports 3.2%
8 Logistics 2.5%
9 Facility 2.5%
10 Human Resources 2.3%
11 Administrative Tasks 2.2%
12 Office Supplies 2.1%
13 Travel Arrangements 1.8%
14 Staff Members 1.7%
15 Commander 1.6%
16 Daily Operations 1.6%
17 Medal 1.5%
18 Performance Reviews 1.4%
19 Advisor 1.3%
20 Powerpoint 1.2%
21 Annual Budget 1.2%
22 Travel Claims 1.1%
23 Clearance 1.1%
24 Professional Development 1.1%
25 Data Entry 1.1%
26 Online 1.0%
27 DTS 1.0%
28 Mctfs 0.9%
29 Counsel 0.9%
30 Credit Card 0.9%
31 Sailors 0.8%
32 DOD 0.8%
33 Administrative Matters 0.7%
34 Proper Procedures 0.7%
35 Civilian Personnel 0.7%
36 Service Members 0.7%
37 Administrative Requirements 0.7%
38 Okinawa 0.7%
39 Personnel Management 0.6%
40 Administrative Assignments 0.6%
41 Medical Records 0.6%
42 Thorough Knowledge 0.6%
43 Quality Standards 0.6%
44 Usmc 0.6%
45 Special Projects 0.6%
46 Correspondence Files 0.6%
47 Legal Documents 0.5%
48 Special Events 0.5%
49 Official Correspondence 0.5%
50 Sharepoint 0.5%
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2,351 Administrative Chief Jobs

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