Administrative coordinator jobs in Alabama

The University of South Alabama's College of Nursing - Administration department is seeking to hire a Grants Administration Specialist I. Interested candidates should apply to be considered. Essential Functions Maintains complex accounting and financial records for several grant funds. Monitors grant expenditures and notifies Principal Investigators of policy conflicts and assists in resolving budget problems. Ensures expenditures conform to rules and regulations of the funding agency. Analyzes funding needs and assists Principal Investigators with preparing budget proposals for grant applications. Assists Principal Investigators in resolving personnel problems by explaining policies and procedures and recommending actions. Counsels staff employees regarding personnel policies and procedures. Negotiates supply contracts with vendors as needed. Determines needs of the departments. Prepares and signs requisitions for supplies and materials. Analyzes departmental policies and procedures and recommends changes to the Chair/Director. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required. Minimum Qualifications Bachelors degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and one year of related experience. Directly related experience may be substituted on a year-for-year basis for the required college education.

JOB TITLE: Administrative Assistant Department: Digital Workplace Operations Join our Digital Workplace Operations team in Birmingham as an Administrative Assistant, where your organizational skills and attention to detail will help keep our office running smoothly. In this role, you'll support leaders and their teams by managing calendars, coordinating meetings, and handling day-to-day office operations. You'll use tools like Microsoft Excel, Power BI, and Office applications to maintain reports and dashboards, and you'll help organize events and travel arrangements. We're looking for someone who communicates well, handles confidential information responsibly, and enjoys learning new technologies. If you're proactive, dependable, and comfortable managing multiple priorities, we invite you to help us deliver excellent results and support a collaborative work environment. JOB REQUIREMENTS: (Education, Experience, Knowledge, Skills) Technical Skills Required Basic to intermediate proficiency in Microsoft Excel (data entry, sorting, filtering). Familiarity with Power BI for viewing and updating dashboards. Comfortable navigating Microsoft Office (Word, Outlook, PowerPoint). Experience with data entry and validation. Ability to manage and organize digital files and documents. Familiarity with online collaboration tools (e.g., Teams, SharePoint). Basic understanding of calendar and meeting scheduling. Willingness to learn new technology platforms and tools. Attention to detail when working with reports and spreadsheets. Ability to follow data privacy and security guidelines. Non-Technical Skills Required Demonstrated ability to handle information in a sensitive and confidential manner, ability to work well with all levels in the organization Ability to be self-directed and take a proactive approach to everyday responsibilities Ability to manage and complete multiple high-priority projects and activities with strict time-sensitive deadlines Ability to prioritize, coordinate and schedule various tasks in a dependable and organized manner with little direction Superior verbal and written communication skills Major Job Responsibilities Administrative Support Deliver comprehensive administrative assistance to the director, five managers, and their teams. Manage calendars, schedule meetings, and coordinate logistics (conference rooms, refreshments, AV, invitations). Reporting & Metrics Maintain departmental dashboards and update daily reports using Excel, PowerBI, and other relevant applications. Compile and distribute metrics and reports for leadership as assigned. Office Operations Oversee office functions, including mail handling, supply management, timekeeping, and expense processing. Coordinate travel arrangements (air, hotel, ground transportation, restaurants). Event & Meeting Coordination Plan and organize meetings and special events, collaborating with the executive assistant in Atlanta. Communication & Liaison Serve as the primary contact for administrative inquiries, resolving issues with minimal guidance. Monitor department areas to ensure administrative and supply needs are met. Provide additional support during periods of high activity. Education and Experience Requirements Required: High School Diploma 3+ years in an administrative role Preferred: Associate's degree or higher Applicant may possess a combination of equivalent education and work experience. Working Conditions/Physical Requirements: Ability to work at a computer This position requires the ability to lift up to 10 pounds

Title: Application Administration Support Specialist Work Status: US Citizen Clearance: Secret Clearance Salary: Depending on Experience (DOE) Benefits: Health, Dental, 401k, Etc. We are seeking a skilled Application Administration Support Specialist to provide comprehensive administration support for DISA-managed systems. This position is responsible for the 24x7x365 operational management, configuration, maintenance, and monitoring of application, web, and middleware components within complex enterprise environments. The ideal candidate will demonstrate expertise in a range of application technologies and platforms including IBM WebSphere, Apache/Tomcat, Oracle WebLogic, Red Hat JBoss, JAVA, and Microsoft IIS, among others. Key Responsibilities: Application Administration: Perform daily administration of vendor software, application memory, storage, and integration with networks and OS. Manage application-level security, logging, auditing, replication, and high availability architectures. Handle user access control, account creation, modification, and privilege management. Execute and monitor application-level scripts and system jobs for operations and maintenance. Web Administration: Install, configure, and administer web technologies supporting web-based applications. Maintain performance, security, and integration of web services. Middleware Administration: Administer middleware systems including configuration, updates, patching, and performance tuning. Support middleware components across distributed computing environments. Middleware Planning and Implementation: Conduct version analysis, compatibility testing, and integration planning for middleware components. Plan and execute middleware upgrades and new deployments. Middleware Sustainment: Develop and maintain operational processes to ensure middleware stability and up-to-date patch levels. Middleware Registration and Configuration: Configure middleware components after provisioning new server capacity. Job Scheduling and Execution: Schedule and execute scripts or system jobs for operational tasks and one-time changes. Monitor and validate successful job execution and log outcomes. Account Management: Manage all aspects of application accounts for system operation, including account metrics reporting. Technologies and Tools: Web/Application Servers: IBM WebSphere, Apache/Tomcat, Oracle WebLogic Server, Microsoft IIS, Red Hat JBoss EAP, Oracle HTTP Server Middleware Technologies: JAVA, Microsoft XML Web Services (.NET) Scripting: Application Scripts, OS-Level Scripts Security & Auditing: Logging, auditing, access control, COOP architectures Qualifications: Required: Strong experience in enterprise-level application administration (5+ years preferred) Experience supporting 24x7x365 environments Deep understanding of middleware and web technologies Familiarity with job scheduling tools and scripting Security-conscious mindset with knowledge of application access control and auditing IAT II Certification (e.g., CompTIA Security+) Preferred: Experience working in DoD or DISA environments

Details** Information **Requisition Number** TES3125P **Home Org Name** Nursing **Division Name** College of Nursing Title** TES Administrative Support Specialist **Estimated Hours Per Week** 20-40 **Anticipated Length of Assignment** 09/30/2027 **Job Summary** The College of Nursing is hiring a **TES Administrative Support Specialist** . Reporting to the Business Manager, this role provides high-level administrative and technical support, with a strong focus on more complex administrative tasks. A key responsibility of this position is assisting with the review, negotiation, and administration of affiliation agreements. These agreements establish and govern partnerships between Auburn University and external organizations, including healthcare facilities, clinical sites, and other institutions, to support student placements, experiential learning opportunities, and collaborative initiatives. The role ensures that all affiliation agreements comply with applicable laws, regulations, and university policies; protect the financial and legal interests of Auburn University; and align with the Signature Authority Policy for appropriate approval and execution. **Essential Functions** + Performs specialized technical duties and coordinates processes. + Assisting with the review, negotiation, and execution of university contracts, ensuring compliance with applicable law and policy. + Reviews and verifies documentation for completeness and compliance with policies and procedures. + Assists in the development and maintenance of data and databases. + Assists in coordinating the agreement terms with campus stakeholders and negotiates with external parties. + Assists and monitors existing university contracts to ensure that covenants are kept, intellectual property exchange is followed, and terms do not lapse. + Reviews and explains applicable state and federal laws and regulations, university policy, and administrative opinions relating to Auburn University contracts. + Assists in providing guidance and training to faculty and staff related to university contracting. + Works within the contract management system; establishes and maintains standard contract routing and approval procedures. + Responsible for monitoring contract periods and seek renewal prior to expiration of contract. + Requests and maintains certificate of insurance for all contracts and agreements. + Performs a variety of clerical duties, which may include (but not limited to): typing & correspondence, filing/folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty. + Performs other duties as assigned. **Why Work at Auburn?** + **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world. + **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education. + **We're Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance. + **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches. + **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today! War Eagle! **Minimum Qualifications** + High school diploma or equivalent + 4 years of knowledge of extensive body of rules, precedents, procedures, applicable to administrative support work. Graduate degrees may be accepted in lieu of experience. **Desired Qualifications** Posting Detail Information **Salary Range** $17.68 - $28.51/hour **Work Hours** 7:45 a.m. to 4:45 p.m., with hours subject to variation **City position is located in:** Auburn **State position is located:** AL **Posting Date** 11/19/2025 **Closing Date** **Equal Opportunity Compliance Statement** It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite (*************************************** to learn more. **Special Instructions to Applicants** **Quick Link for Internal Postings** ******************************************* **Documents Needed to Apply** **Required Documents** 1. Resume 2. Cover Letter **Optional Documents** 1. Transcripts

At STERIS, we help our Customers create a healthier and safer world by providing innovative healthcare and life science product and service solutions around the globe. As an Administrative Assistant you will be responsible to maintain a high level of confidentiality and display professionalism at all times; assume responsibility without direct supervision; provide assistance to the Manager in special projects. Compile data and develop reports, compose memos, and perform additional administrative duties as required. The ability to manage numerous routine and specialized tasks is required. Shift: Monday-Thursday 7:00am-4:30pm and 7:00am-11:00am What you will do as an Administrative Assistant Maintain daily, weekly, and monthly OD reports for Assembly and Process. Update and maintain AMI's for Assembly & Process departments. Prepare department monthly report according to Assembly & Process Manager's instructions. Create, maintain, and generate reports, graphs, lists, or other information from data entered into the computer system. Assist Assembly & Process Manager with writing of reviews. Prepare all correspondence for Assembly & Process Manager's approval. Prepare position requisitions and job descriptions for Assembly & Process departments. Prepare charts and data for Management Review for Assembly & Process departments. Provide weekly tidbits to Plant Manager for Assembly & Process departments. Provide Friday and weekend coverage schedule of all departments for Guard Service. Provide backup assistance to Director of Operations administrative assistant. Manage and update training matrix for Assembly & Process departments. Maintain and distribute daily Money Sheets. Assist Assembly & Process Manager and Supervisors in special projects, and perform other duties as assigned. Coordinate staff and department meetings for Assembly & Process departments. Publish minutes. Perform administrative duties for other departments and provide switchboard relief as required. Provide telephone support for Assembly & Process Manager. Maintain monthly build schedule files. Order necessary office supplies from Staples for Assembly and Process Managers, Supervisors, and employees. Organize and schedule meetings or special events for Assembly & Process departments. Display professionalism and maintain confidentiality at all times. Available for overtime work as required. The Experience, Skills and Abilities Preferred Experience Required: High school graduate/GED Minimum of three to five years administrative or secretarial experience. Ability to type a minimum of 60 wpm accurately. Computer skills to include extensive knowledge of Microsoft Word, Excel, Power Point, Oracle, AS400, Shop Floor Control. Ability to assume responsibility without direct supervision. Ability to work well with others; oral and written communication skills. Ability to prioritize and meet deadlines. Ability to adapt to instantaneous changes in priority. Other: Good verbal and written communication skills. 2 years college preferred. What STERIS Offers We Value our employees and are committed to providing a comprehensive benefits package that supports your heath, well-being, and financial future. Here is just a brief overview of what we offer: Market Competitive Pay Extensive Paid Time Off and (9) added holidays Long/short Term disability coverage 401(k) with company match Maternity & Paternal Leave Additional add-ons benefits/discounts for programs such as Pet Insurance Tuition Reimbursement and continues educations programs Excellent opportunities for advancement and stable long-term career Working Conditions General office environment. Light lifting and carrying, occasional bending, stooping, kneeling, twisting, walking, standing, reaching, handling, fingering, feeling, crouching, pushing, and pulling. Negotiate various areas of the facility including manufacturing floor, stairways, and mezzanines. Requires the ability to utilize the specified personal protective equipment in any given area. Requires normal vision and the ability to distinguish shape, size, distance, motion, and depth. Requires hearing and the ability to speak and communicate effectively with others. May include the use of assistive devices. Pay range for this opportunity is $21.86 - $28.29. This position is eligible for bonus participation. Minimum pay rates offered will comply with county/city minimums, if higher than range listed. Pay rates are based on a number of factors, including but not limited to local labor market costs, years of relevant experience, education, professional certifications, foreign language fluency, etc. STERIS offers a comprehensive and competitive benefits portfolio. Click here for a complete list of benefits: STERIS Benefits Open until position is filled. STERIS is a leading global provider of products and services that support patient care with an emphasis on infection prevention. WE HELP OUR CUSTOMERS CREATE A HEALTHIER AND SAFER WORLD by providing innovative healthcare and life sciences products and services around the globe. For more information, visit *************** If you need assistance completing the application process, please call ****************. This contact information is for accommodation inquiries only and cannot be used to check application status. STERIS is an Equal Opportunity Employer. We are committed to equal employment opportunity to ensure that persons are recruited, hired, trained, transferred and promoted in all job groups regardless of race, color, religion, age, disability, national origin, citizenship status, military or veteran status, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, genetic information, and any other category protected by federal, state or local law. We are not only committed to this policy by our status as a federal government contractor, but also we are strongly bound by the principle of equal employment opportunity. The full affirmative action program, absent the data metrics required by § 60-741.44(k), shall be available to all employees and applicants for employment for inspection upon request. The program may be obtained at your location's HR Office during normal business hours.

Summary: Enable the Executive Site Leader and site leadership team to deliver on SQDC priorities through proactive administrative, coordination, and communication support. This role emphasizes high integrity, stakeholder partnership, vendor relationship management, event/catering logistics, support for Employee Resource Groups (ERGs), and site employee engagement initiatives-reflecting our Behaviors of Respect for People, Continuous Improvement, and Customer-Driven execution. Job Description Responsibilities * Calendar, Meetings, and Cadences * Manage complex calendars; schedule and prepare materials for daily/weekly/monthly operating cadences and reviews. * Plan site visits and team events; arrange travel and expenses per policy. * Communication and Stakeholder Support * Draft, proof, and distribute executive communications and site-wide updates. * Serve as point of contact with internal/external stakeholders; triage and escalate as needed. * Relationship and Vendor Management * Manage vendor relationships and performance. Track vendor deliverables and drive timely follow-up and issue closure. * Catering and Event Support * Plan and execute on-site food vendors and catering. * Manage menus, dietary needs, headcounts, setup/breakdown, delivery timing, and reconciliation. * Ensure compliance with site safety, security, and food handling policies. * Employee Engagement Support * Support site employee engagement initiatives (recognition, milestones, wellness, culture, volunteer events). * Partner with HR, Communications, and Employee Resource Group leaders to align with site goals, budgets, and policies. * Procurement and Records * Process requisitions/POs; support basic budgeting/expense reports and records retention. * Confidentiality, Compliance, and Integrity * Handle sensitive information with discretion; uphold data privacy, export control, and ethics policies. Required Qualifications * Bachelor's degree (or high school diploma/GED with 6+ years in relevant administrative roles). * Experience supporting senior leaders in a fast-paced operations or manufacturing environment. * Strong organization, prioritization, and follow-through; adept at managing competing deadlines. * Excellent written and verbal communication; high integrity, professional judgment, and confidentiality. * Proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel) and collaboration tools. * Familiarity with basic lean concepts (standard work, action planning) and willingness to learn. Preferred Qualifications * Experience in aerospace/manufacturing operations. * Experience coordinating executive events, customer visits, ERG activities, employee engagement programs, and catering logistics. GE Aerospace offers comprehensive benefits and programs to support your health and, along with programs like HealthAhead, your physical, emotional, financial and social wellbeing. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach from GE Aerospace; and the Employee Assistance Program, which provides 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Aerospace Retirement Savings Plan, a 401(k) savings plan with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time-off for vacation or illness. GE Aerospace (General Electric Company or the Company) and its affiliates each sponsor certain employee benefit plans or programs (i.e., is a "Sponsor"). Each Sponsor reserves the right to terminate, amend, suspend, replace or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor's welfare benefit plan or program. This document does not create a contract of employment with any individual. #LI-EDRICH This role requires access to U.S. export-controlled information. Therefore, employment will be contingent upon the ability to prove that you meet the status of a U.S. Person as one of the following: U.S. lawful permanent resident, U.S. Citizen, have been granted asylee or refugee status (i.e., a protected individual under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3)). Additional Information GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). Relocation Assistance Provided: No

Responsibilities The DMOI Department Administrative Assistant supports the DMOI team with administrative needs. Responsibilities and Essential Duties include the following (other duties may be assigned): * Support team with administrative needs * Assist in meetings, meeting notes and overall organization * Responsible for department coordination of mobile devices * Coordinate activities project team meetings as necessary * Update and distribute various reports on a regular basis * Maintain calendars and appointments for management * Schedule meetings, reserve conference rooms/meeting locations, and set up room, when necessary * Arrange events and conferences including team building events * Make travel arrangements as needed (airline, car rentals, hotel, etc.) * Prepare expense reports * Process invoices * Greet guests in a professional, friendly, and hospitable manner * Professionally answer all incoming calls and ensure calls are redirected accurately or requested information provided * Manage office administrative duties, as needed * Additional administrative duties, as needed * Order breakfast, lunch, and other meals for meetings and events as needed * Serve as onboarding representative for new hires and interns * Maintain organized systems, files, and workflows for efficiency and accessibility * Proactively identify and implement process improvements with a forward-thinking mindset * Demonstrate flexibility and willingness to grow with the department and company Education - Skills - Knowledge - Qualifications & Experience Education/Qualifications/Experience/Skills: * Bachelor's degree strongly preferred * Minimum of two years of administrative experience or comparable experience * Experience with a construction company preferred * Proficient working knowledge of Microsoft Office applications (Word, Excel, Outlook, PowerPoint, etc.) * Experience working in JD Edwards and Salesforce preferred * Ability to efficiently learn and proficiently use new technology as needed - emphasis on AI technology * Must be customer service driven, self-motivated, organized, ethical, competitive, detail-oriented, and a team player * Strong work ethic with a willingness to do what it takes to get the job done * Detail oriented with the ability to recognize discrepancies * Ability to work effectively in a team environment as well as independently * Must thrive in a fast-paced work environment * Demonstrated, excellent written and oral communication skills, including excellent phone etiquette * Ability to maintain strict confidentiality at all times * Ability to work and collaborate with a diverse group of people The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Title: Administrative Assistant Duration: 12+ Months Contract We are seeking a highly organized and detail-oriented Administrative Assistant to provide day-to-day support to our team. This role is essential to ensuring smooth office operations, efficient communication, and timely completion of administrative tasks. Responsibilities * Manage calendars, schedule meetings, and coordinate appointments * Answer and direct phone calls; respond to emails and inquiries * Prepare, format, and edit documents, reports, and presentations * Organize and maintain electronic and physical filing systems * Assist with travel arrangements, expense reports, and itineraries * Support onboarding processes for new employees * Order office supplies and maintain inventory * Handle confidential information with professionalism and discretion * Assist with basic bookkeeping tasks such as invoice tracking or data entry * Provide general support to leadership and team members as needed Required Skills & Qualifications * Proven experience as an administrative assistant or similar role * Strong organizational and multitasking abilities * Excellent written and verbal communication skills * Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google Workspace * Ability to prioritize tasks and work independently * High attention to detail and accuracy * Professional demeanor and strong interpersonal skills Preferred Qualifications * Associate degree in Business Administration or related field (optional) * Experience with scheduling tools or project management software * Familiarity with basic bookkeeping or CRM systems Pay Rate: $20-$22/hr W2 About Seneca Resources: Seneca Resources is a client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Virginia, Alabama, Georgia, North Carolina and New York that service clients throughout the United States. We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.

+ This position is responsible for providing administrative support to the client power Delivery Data Analytics Department. + This individual helps provide support to the Data Analytics Transmission, Data Analytics Distribution, AMI, and Power Delivery Budgeting. + Responsibilities will include completing time for 30 individual, expenses statements, and invoices from external partners. + This individual will work regularly with others to build and maintain positive relationships with internal and external clients. + Responsibilities for planning, assisting with planning and execution of corporate events and functions, team meetings, and meetings with other internal partners. + Required to effectively communicate and coordinate with external resources and individuals, while being a positive host and representative of the organization. + Position requires occasional travel throughout the Company footprint, up to 10% of the time. **Job Duties and Responsibilities:** + Complete all expense reports for Analytics, AMI, Budgeting, and Communication teams- including mileage calculations. Target processing of expenses within 30 days. (40% of time required for this task) + Tracking receipts and contacting team members to obtain when necessary. + Timekeeper for teams mentioned above + Process time adjustments when needed. + Set up meetings and meals for team members as requested + Travel arrangements/reservations for Managers as needed + Coordinate logistics for Exhibitor Conferences + Register employees and set up hotel accommodations as needed + Assist with new employees on-boarding + Obtain client Badge and access + Order P-card & assist with activation and training + Coordinate with finance and budgeting teams on account number questions as needed + Order flowers or gifts when needed, (for example, sympathy arrangements, customer gifts) + Maintain office supply cabinet and assist with keeping office area stocked and clean + Small event coordinator for internal/external collaboration and business development + Position is required in the office 3 days/week minimum. Sometimes will be needed more often. Advanced notification will be given. Accommodations for Hybrid work will be available when needed if available. **Experience Requirements:** + A minimum of two (2) years of clerical /administrative, or customer service experience preferred + Proficient in Microsoft Outlook, Word, Excel & PowerPoint required + Knowledge of Oracle and Maximo preferred + Strong communication skills + Ability to schedule meetings, coordinate schedule, and plan and prepare for meetings **Knowledge, Skills & Abilities: Behavioral Attributes:** + Ability to embrace and exhibit Our Values (Safety First, Unquestionable Trust, Superior Performance, and Total Commitment) + Strong administrative skills including making travel arrangements, preparing, and processing expense statements, invoice processing, check requests, file management, journals, etc. + Excellent communication skills, calendar management, scheduling, and logistic coordination + Ability to plan meetings/conference calls, prepare agendas, as well as record and transcribe minutes of meetings into actionable tasks + Ability to proactively prioritize and multi-task + Ability to make decisions and anticipate next steps + Ability to build and maintain relationships with the administrative staff of officers and directors + Excellent time management and organizational skills + Comprehensive knowledge of company operations, policies, and procedures + Must be a self-starter and be able to work independently + Ability to adjust to changing priorities **Education Requirements:** + Two (2) years or more of vocational, college work or higher education degrees preferred. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We're looking for a dependable and organized Administrative Personal Assistant to support an executive with daily scheduling, communication, and administrative tasks. This role is ideal for someone who enjoys creating order, staying on top of details, and helping others work more efficiently. This position may be full time or part time. Responsibilities: Manage email inbox, draft responses, and prioritize messages Maintain calendars and schedule meetings, appointments, and travel Prepare documents, presentations, and simple reports Coordinate meetings, send reminders, and track follow-up items Assist with personal errands and tasks as needed Handle sensitive information with confidentiality Qualifications: Previous experience in an administrative or assistant role Strong organizational and communication skills Comfortable with Microsoft Office and calendar/email systems (Outlook or Google Workspace) Proactive, reliable, and adaptable to changing priorities

The Administrative Assistant is responsible for handling documentation and correspondence in support of one or more managers. Responsibilities: Create and maintain project information in project management system; create subcontracts, purchase orders, change orders and their respective attachments as well as generating transmittals per Project Manager's request for plans and specifications and pay requests. Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project, fax or email correspondence to the field or other locations as needed. Coordinate invoice routing and monitor payments to subcontractors and vendors. Enter and maintain client and prospect data in automated system. Generate and edit contract based documents through contract negotiations to produce final AIA owner contract documents. Produce owner AIA change orders as required. Answer and direct phone calls or take messages for appropriate parties. Verify insurance certificates and follow up to insure proper coverage is in place. Greet and welcome persons entering the office, determine the nature and purpose of visit, and direct or escort them to specific destinations. Notarize, copy and distribute required documents. Prepare agendas for meetings and make arrangements, such as coordinating catering for luncheons, for committee, and other meetings. Prepare plans and specifications for pickup/shipment. Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution. Contact subcontractors and/or vendors to follow up on signed subcontracts, purchase orders and change orders. Perform general administrative duties such as but not limited to; filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, providing back up to switchboard, ordering supplies, sorting and distributing correspondence and maintaining database records. Requirements: High School Diploma, GED or equivalent 1-2 years of experience providing administrative support preferably in the A/E/C industry Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level. Proficient in MS Office, Adobe/Bluebeam; Procore experience preferred General basic knowledge of or ability to learn accounting software and systems. Valid Driver's License required Physical Demands and Working Environment: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. EOE - Vets/Disabilities HPM does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of HPM without a prior written search agreement will be considered unsolicited and the property of HPM.

Safety Plus Inc. leads the market as the premier provider of SaaS technology and technology-enabled worksite safety services. Our mission is to become the household name in safety within our target markets. We are on the cusp of revolutionizing the safety landscape with groundbreaking solutions that make safe work efficient and easy. Our commitment to excellence, creativity, and providing customers with new ways to embed safe work practices sets us apart. At Safety Plus Inc., we are driven by a noble cause. Join us as we empower our clients to prevent tragedies and create safer workplaces for all. Why Choose Safety Plus Inc? If you are looking for a rewarding career where you can make a real impact, Safety Plus Inc. is the place for you. Join us in our mission to create safer workplaces and protect lives. Innovative Technology : Our proprietary software revolutionizes safety management, providing our clients with real-time insights and solutions. Expert Consulting Services: Our team of experienced safety consultants are industry leaders, providing customized solutions to meet each client's unique needs. Impactful Work: Join a team that is making a difference every day, creating safer environments for workers across industries. Professional Growth: We are committed to the growth and development of our employees, offering continuous learning opportunities and career advancement. Dynamic Work Environment: Be part of a collaborative, supportive, and forward-thinking team that values innovation and dedication. Position Overview Safety Plus Inc. is seeking a reliable and detail-oriented Administrative Support Specialist. This position supports several internal departments including Software Implementation, Client Success, Support Services, and Operations. The specialist assists with data accuracy, system cleanup, ticket monitoring, and cross functional administrative projects. Key Responsibilities Data Integrity and Processing Maintain accurate data in SafetyPlus Edge and related systems Complete routine data checks, cleanup tasks, and quality reviews Ticket Board Monitoring Monitor the ConnectWise ticket board each day and ensure tickets are properly updated Complete routine cleanup and elevate issues that require attention Department Support Support Software Implementation, Client Success, and Support Services with administrative tasks Assist with account setup, data preparation, documentation, and project coordination Administrative Coordination Complete internal administrative duties including organizing files, preparing documents, and recording notes Protect confidential information and communicate effectively with internal teams and clients Continuous Improvement Identify opportunities to improve workflows and documentation Assist in updating SOPs and support leadership on special projects Qualifications Required: High school diploma or equivalent Demonstrated experience in administrative work, data entry, or operations support Strong attention to detail with consistent accuracy in data handling Proficiency in Microsoft Office Suite or related software Strong written and verbal communication skills Ability to manage multiple tasks and work independently Preferred: College degree or comparable work experience Experience with SaaS applications, CRM systems, or ticketing platforms such as ConnectWise or Salesforce Experience supporting multiple departments within an operations or software environment General understanding of safety, compliance, OSHA, or DOT related concepts If you are passionate about customer service and looking for a role where you can make a tangible difference, apply now to join the Safety Plus Inc. team and be part of our mission to create safer workplaces for all!

Safety Plus Inc. leads the market as the premier provider of SaaS technology and technology-enabled worksite safety services. Our mission is to become the household name in safety within our target markets. We are on the cusp of revolutionizing the safety landscape with groundbreaking solutions that make safe work efficient and easy. Our commitment to excellence, creativity, and providing customers with new ways to embed safe work practices sets us apart. At Safety Plus Inc., we are driven by a noble cause. Join us as we empower our clients to prevent tragedies and create safer workplaces for all. Why Choose Safety Plus Inc? If you are looking for a rewarding career where you can make a real impact, Safety Plus Inc. is the place for you. Join us in our mission to create safer workplaces and protect lives. * Innovative Technology: Our proprietary software revolutionizes safety management, providing our clients with real-time insights and solutions. * Expert Consulting Services: Our team of experienced safety consultants are industry leaders, providing customized solutions to meet each client's unique needs. * Impactful Work: Join a team that is making a difference every day, creating safer environments for workers across industries. * Professional Growth: We are committed to the growth and development of our employees, offering continuous learning opportunities and career advancement. * Dynamic Work Environment: Be part of a collaborative, supportive, and forward-thinking team that values innovation and dedication. Position Overview Safety Plus Inc. is seeking a reliable and detail-oriented Administrative Support Specialist. This position supports several internal departments including Software Implementation, Client Success, Support Services, and Operations. The specialist assists with data accuracy, system cleanup, ticket monitoring, and cross functional administrative projects. Key Responsibilities Data Integrity and Processing * Maintain accurate data in SafetyPlus Edge and related systems * Complete routine data checks, cleanup tasks, and quality reviews Ticket Board Monitoring * Monitor the ConnectWise ticket board each day and ensure tickets are properly updated * Complete routine cleanup and elevate issues that require attention Department Support * Support Software Implementation, Client Success, and Support Services with administrative tasks * Assist with account setup, data preparation, documentation, and project coordination Administrative Coordination * Complete internal administrative duties including organizing files, preparing documents, and recording notes * Protect confidential information and communicate effectively with internal teams and clients Continuous Improvement * Identify opportunities to improve workflows and documentation * Assist in updating SOPs and support leadership on special projects Qualifications Required: * High school diploma or equivalent * Demonstrated experience in administrative work, data entry, or operations support * Strong attention to detail with consistent accuracy in data handling * Proficiency in Microsoft Office Suite or related software * Strong written and verbal communication skills * Ability to manage multiple tasks and work independently Preferred: * College degree or comparable work experience * Experience with SaaS applications, CRM systems, or ticketing platforms such as ConnectWise or * Salesforce * Experience supporting multiple departments within an operations or software environment * General understanding of safety, compliance, OSHA, or DOT related concepts If you are passionate about customer service and looking for a role where you can make a tangible difference, apply now to join the Safety Plus Inc. team and be part of our mission to create safer workplaces for all!

Administrative Asst 2 Birmingham, AL 35203 12 months Pay rate: $20.00/hr - $23.75/hr JD: Desired Qualifications: Provide advanced administrative support to the team, leveraging 6-10 years of experience to ensure smooth operations and efficient processes. Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks. Coordinate and organize meetings, conferences, and events, including logistics, agendas, and follow-up actions, with meticulous attention to detail. Prepare and edit documents, reports, presentations, and correspondence, demonstrating a high level of proficiency in Microsoft Office Suite and other relevant software. Handle sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality. Assist in budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies. Serve as a point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support.

Our organization is looking for an Administrative Assistant to deal with the workplace hullabaloo, keep up with complex timetables, oversee staff and handle obligations for top management. We are searching for a person who is proficient in administration support and open to work with the diverse team. Responsibilities Manage the work process by allocating assignments to other regulatory employees. Expertise in preparing reminders, messages, and reports when required. Provide assistance with training of staff individuals and new employees. Implement and screen programs as coordinated by the administration and see the projects through to consummation. Respond to inquiries and calls for all kind of information related to the organization. Expect to provide assistance with other administrative duties. Maintain PCs, fax and photocopy machines. Maintain supplies of office by checking stock and request different items when required. Requirements Bachelor's degree in any discipline. Proven 2 year experience of working as Administrative Assistant Proficient in MS Office. Capable to analyze and operate workplace practices to enhance productivity. Ability to handle multiple tasks at a time. Exceptional organization, analytical and communication (oral and written) skills Detail oriented and an excellent problem solver.

Duties and Responsibilities: Makes arrangements for meeting and trainings, as needed Provide quality customer service Serves as the contact person for the Behavioral Health Department/SUD Program Screen calls, emails, and other correspondence sent from reception Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Functions as administrative support for Director of Behavioral Health and SUD Coordinator Organize, maintain, and file digital files and records Prepare and edit correspondence, reports, spreadsheets, and presentations Complete special projects as assigned Assisting with other overflow work as directed by the Director of Behavioral Health Prompt, Regular attendance at the office Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health Receives and processes referrals for the Behavioral Health Department Completes monthly medicaid verifications for patients enrolled in the Ryan White Program Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Required Skills: Knowledge of behavioral health and social work concepts Excellent organizational, interpersonal and communication skills Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) Project coordination experience Ability to work well with various levels of internal management and staff as well as outside vendors and clients High level of flexibility and willingness to help with the daily tasks

This is advanced secretarial and related complex clerical work. JurisdictionsStarting Yearly SalaryMobile County$41,469*City of Mobile$34,947City of Prichard$21,888City of Saraland$38,509City of Citronelle$30,012Mobile Area Water & Sewer System$39,471Mobile County Health Department$37,570Mobile Housing Authority$41,470Mobile County Emergency Management Agency$44,658Mobile County Personnel Board$33,224Prichard Water Works & Sewer Board$37,570Mobile Public Library$34,947*Amended 10/17/25 Applicants must pass an examination in order to qualify for this position. Details regarding the examination will be emailed to candidates who meet the requirements set out below. Minimum Qualification Requirements Graduation from a standard senior high school, or the successful completion of the General Educational Development (GED) test, and a minimum of three years experience at the level of a Secretary I; or a combination of education and experience equivalent to these requirements. Special Requirement Must possess a current Certification of Proficiency from the Mobile County Personnel Board certifying the ability to type a minimum of 32 words per minute prior to submitting an application. For details, please see Class Specifications | Secretary II | Class Spec Details (governmentjobs.com) All applications should be submitted online through the Mobile Civil Service Job Opportunities page. Paper notifications are not available; therefore, "email" should be selected. Accuracy and truthfulness are of primary importance for Civil Service System employment, and all applications are reviewed with this in mind. Please note that this job posting will close once 275 applications have been received. Eligibles selected for appointment must meet the established medical and physical standards for the class of work. The medical examination must be by one of the physicians designated by the Personnel Board. Appointees must bear the cost of the examination. A person with a disability may request accommodation by contacting the Mobile Civil Service at ************. Adam Bourne, Civil Service Director The agencies we serve are equal opportunity employers.

Who We Are Nexus Water Group is a leading regulated water and wastewater utility serving more than 1.3 million people across 20 U.S. states and 2 Canadian provinces. "Nexus" means connection. Through the essential water and wastewater services we deliver, we have a very personal connection to the people, businesses, and communities we serve. This is why our operations are locally led and managed. Every day, over 1,300 professionals deliver vital, safe, and reliable service through over 670 water systems and 360 wastewater systems. What We Offer * Paid Time Off: Starting at 3 weeks annually along with 11 company-paid holidays * Health and Wellness Benefits: The first day of the month after your start, you'll have access to your health, dental, prescription and vision benefits to help you stay well. * 401(k) Program with Matching Contribution: We offer a 100% match on contributions up to 4% of your salary, plus an additional 3% employer contribution. * Grow With Us: Professional development opportunities through training, professional certifications, and education allowance. * Additional Benefits: Other great benefits include company provided life insurance and Employee Assistance Program just to name a few. * Employee Resource Groups (ERG): ERGs are voluntary employee groups that form based on shared characteristics or backgrounds and are sponsored by the organization. Overview The Field Operations Department Administrator leads, coordinates, and supports the Field Operations team that operate and maintain the water system to efficiently provide safe and reliable service to our customers. Coordinate the management and ordering of supplies for the office and break room following procurement policies. Work Location and Schedule This position is located in Birmingham, AL. What You'll Do Maintain documents and filing system Maintain supplies Perform administrative duties Prepare reports Coordinate field and safety supplies Maintain calendar, meeting schedules, and event schedules Vendor set-up and maintenance What You'll Bring Experience * 1 year of working in an operations environment (utility, engineering, construction, utility, manufacturing, etc.) performing administrative support and procurement functions is preferred. ERP experience is desirable (SAP - SM, DD, MM, CRM modules preferred). Education and Certifications * HS Diploma or GED * Valid Driver's License Work Environment Office-Based Role Our Company We are a proud Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any characteristic or condition protected by Federal, state, or local law. We are an E-Verify participating employer.

We're looking for a Traffic Office Coordinator to join our Distribution team. In this role, you'll process and route orders, prepare shipping documents, and keep our systems accurate and up to date. It's a steady, full-time position in a fast-paced environment where attention to detail and organization make all the difference. The position will be based in Pelham, AL, with occasional travel to Montevallo, AL. This is an hourly non-exempt role. Who We Are Gabriella White is home to our family of brands - Gabby and Summer Classics. We are growing in all areas of the business and are proud to be family-owned and operated since 1987. Together, we furnish life's best moments, from the every day to the exceptional. We are united by our vision as well as our collective spirit and our culture is shaped by our core values: Dedication - Enthusiasm - Synergy - Integrity - Goal-Oriented - Nimble, or simply put DESIGN. As a premier innovator, manufacturer, and retailer of luxury furniture and accessories, our brands are loved by designers and design-minded consumers for creating timeless outdoor living and transitional, eclectic furniture and accessories for every part of the home. We're always looking for talented people to join our team and grow together. What We Offer Competitive health, dental, and vision plans Employer paid short- and long-term disability. 401(k) plan with company match after 12 months Employee Assistance Program and Chaplain Services to support mental and emotional well-being Paid sick leave, vacation, holidays, and parental time Generous employee product purchase discount What You Do Process daily work to help keep orders moving smoothly Sort, route, and process outbound customer orders Generate Bills of Lading (BOL) and other shipping documents Handle both standard and some customer-routed orders Monitor traffic exception reports and flag issues Enter and update information in our systems (Syspro and Datascope) Support consistent workflow and accuracy in the traffic office Pitch in with other duties as needed to support the team What You Bring At least one year of customer service or administrative experience At least one year of experience in logistics, inventory, or procurement Strong computer skills and comfort learning new systems (ERP experience a plus) Clear written, verbal, and interpersonal communication skills Strong organizational skills with the ability to multi-task Dependable follow-up and follow-through to get tasks done right Reliable transportation to commute to Pelham and occasionally Montevallo as needed A team mindset with the ability to spot process improvements and adapt quickly Core hours are Monday through Friday from 8:00 a.m. to 5:00 p.m. with minor variations during peak season