Administrative coordinator jobs in Bakersfield, CA - 47 jobs

EXAMINATION SCHEDULE * Oral exam date will be announced five (5) days prior to the examination. Examination: Oral Exam (Weight 100%): Will be conducted for the purpose appraising the applicant's training, education, experience, interest and personal fitness for the position. The Human Resources Division may solely conduct an appraisal of application materials should there be an insufficient number of candidates to warrant an oral examination. Applicants must attain at least a 70% score on each phase of the examination process. Minimum Qualifications/Employment Standards: Any combination of training, experience and education equivalent to completion of a recognized four (4) year college curriculum and one (1) year of experience in contracts administration, purchasing or related field. Please ensure applicable materials are attached to your application. If you are unable to attach application materials to your application, you may deliver a copy to the Human Resources Division at 1115 Truxtun Ave. First Floor, Bakersfield, CA 93301 or email to ****************************** Full Job Description for: Contracts Administration Assistant Kern County employees provide opportunities that are purposeful to our community. Every employee and every action contributes to the improvement and strengthening of our county. To learn more about Kern County, click here or follow us: Growth Mindset We always encourage our employees to grow and develop. Kern County has a culture of innovation that allows employees to explore creative and more efficient ways to accomplish their work. We provide access to training and continued professional development in an effort to ensure that our employees have opportunities for career growth. Admittance to the examination will require a valid government issued photograph identification. Applicants who are unable to present proper identification must make arrangements with the Human Resources Division prior to the test date. A background check may be conducted for this classification. Following an offer of employment, you may be required to submit to post offer medical and drug screening tests at County expense. This examination will establish an eligible list from which an immediate appointment will be made. Other permanent and temporary appointments will be made as needed. Successful candidates will remain on the eligible list for a period of twelve-months, unless specified otherwise by the Civil Service Commission. For more information regarding Kern County's recruitment process, please see our FAQ page. Kern County is an ADA compliant and an equal opportunity employer and encourages all qualified individuals from diverse backgrounds to apply.

CLASSIFICATION TITLE: Administrative Support Coordinator II UNION CODE: R07 TEMPORARY END DATE: This position is temporary and ends on or before December 31, 2026. Any continuation beyond December 31, 2026 is contingent upon satisfactory performance and available funding. FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: Step 1 $4,367 - Step 4 $4,634 However, offer amount will be commensurate with candidate's experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $4,367 - $6,362 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 15 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants POSITION PURPOSE: Under the general supervision of the Facilities Management Services Administration Director (Director), the Administrative Support Coordinator II is the primary customer service representative and administrative support for the Facilities Operations and Maintenance Services departments. The Coordinator coordinates and oversees workflows and data management in the Computerized Maintenance Management System, ServiceNow, to ensure timely customer service, cost tracking, and overall performance monitoring. The incumbent monitors event scheduling and coordinates and communicates event information. This position is responsible for maintaining high-quality customer service and supporting well-organized operations in a collaborative and professional manner. DUTIES & RESPONSIBILITIES: Computerized Maintenance Management System (CMMS) Administration Provides daily administration of the CMMS work control system, ServiceNow, working with all Facilities Operations and Management Services departments and Capital Planning, Design, and Construction, including, but not limited to the following: Work Order Submissions - Manages the workflow for a high volume of work order requests of varied complexity submitted via ServiceNow for urgent issues, corrective maintenance, preventative maintenance, and events from customers in all areas of the CSUB organization. Inputs work orders on behalf of customers and managers as needed. Work Order Review - Reviews work orders and adds information as needed to ensure the work order is clear and complete. Identifies the appropriate location, priority, department, and technician and ensures the work order is accurately assigned for timely customer service. Applies knowledge of system meta-data to ensure accurate recording and assignment of work orders. Applies knowledge of multiple departments and trades to assign work orders and coordinate technician responses to urgent requests. Applies knowledge of CSUB organizations and service level agreements to identify service charges and communicates with customers to identify chargeback financial coding. Work Order Closures - Coordinates with managers to identify work order close out timing and completeness to ensure accurate record management. Verifies charge back information and time and materials data entry. Conducts follow-up with customers for chargeback information as needed. Conducts follow-up with technicians for time and material costs as needed. Invoicing and Chargebacks - Enters invoice and purchase order data into associated work order(s) and ensures invoices and purchase orders are scanned and attached to the work order. Communicates with and requests chargeback information from customers prior to chargeback processing. Regularly prepares and reviews all chargeback records from ServiceNow exported to Excel to determine chargeback status and validate charges. Communicates timely any unposted charges to the Administrative Analyst overseeing chargeback activities and conducts follow-up with customers as needed. Ensures service charge information is included in the work order record as needed. Project Records - Inputs projects into ServiceNow and links all work orders related to a project. Conducts follow-upas needed to verify or clarify project information in the system to ensure quality service response and accurate records management. Asset Management - In coordination with the Director and Shipping and Receiving, inputs new assets information into ServiceNow to ensure complete and timely asset onboarding. Maintains asset life cycle information and related documentation in ServiceNow to ensure accurate and complete records, including but not limited to permits and inspection reports. Proactively communicates permit expiration dates and inspection activities to management to maintain the integrity of asset management data in ServiceNow. Preventative Maintenance Program Support - In coordination with managers, identifies assets and spaces requiring recurring work orders and establishes the necessary preventative maintenance work orders. In coordination with managers, administers asset activation and deactivation in ServiceNow. Applies knowledge of system requirements and meta-data to ensure accurate preventative maintenance work order actions. Performance Reporting - Coordinates and prepares metrics for weekly progress review meetings with multiple managers to support workflow management in ServiceNow. Reviews work orders and progress metrics to identify issues requiring management attention to ensure timely customer service and accurate data management. System Support Coordination - Coordinates with IT on ServiceNow access and system troubleshooting. Provides training to managers, technicians, student assistants, and customers in the use of ServiceNow. Provides lead direction and oversight to student assistant data entry to maintain system integrity and preserve the Preventive Maintenance Process. Coordinates and communicates with managers and technicians to address a variety of work order issues. Customer Service & Administrative Support Coordination Provides direct responses to internal and external customers on a variety of operational issues via phone and email. Coordinates student assistants, managers, and technician responses to internal and external customers via phone, email, and radio. Applies knowledge of CSUB campus facilities, organizations, operations and maintenance departments, and trades to communicate and coordinate with management for timely, high-quality responses to customers. Uses sounds judgement to quickly address urgent and emergency issues with management. Coordinates with managers, technicians, and Administrative Analyst to identify information regarding response status, work order costs, and a variety of other issues to develop solutions to customer problems and provide a timely response to customer inquiries. Coordinates and provides administrative and clerical support for Facilities Operations and Maintenance Services divisions. Provides training to managers, technicians, and student assistants in administrative and clerical procedures and processes. Provides lead direction and oversight to student assistants in customer service response coordination and administrative and clerical procedures. Evaluates administrative processes, administrative procedures, and clerical practices and makes recommendations for improvements. Implements improved processes and procedures. Reviews Facilities and CPDC website content and makes recommendations to the AVP for updates. Collaborates with the Facilities department leadership and staff to implement website updates. Event Support & Class HVAC Scheduling Coordination Downloads class schedules for Facilities Operations management and technicians from events and class scheduling software (25Live). Verifies class schedule to assist managers in assessing and coordinating work that may impact classrooms. Coordinates and communicates with Event Scheduling to review upcoming events and verify event details. Produces regular and ad hoc reports of upcoming event details to the Director and Facilities Operations to ensure coordination of operation and maintenance services in support of events. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - High school diploma or GED and five (5) years of recent (within seven years) administrative support experience. LICENSES, CERTIFICATES, CREDENTIALS: Possession of a valid driver's license or the ability to obtain by date of hire. SKILLS, KNOWLEDGE & ABILITIES (SKA's) - Regular and reliable attendance is required. Ability to review data for statistical anomalies. Ability to research concerns about data provided using reporting functions. Ability to analyze work order data to assist managers with workload analysis. Ability to project work order completion rate based on existing work order data. Ability to handle multiple competing priorities while managing day-to-day workload for multiple departments. Ability to use common sense and make independent decisions regarding the priorities of work orders received. Ability to develop guidelines to manage the workflow more effectively. Skills necessary to provide weekly reports and manage production meeting data analysis. Ability to provide reports and information regularly and consistently. Ability to provide training to multiple departments and skill levels regarding the use and understanding of workflow processes and procedures. Skills to serve as liaison between Facilities Operations and Management Services and all other departments on campus on service needs. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to draft and compose correspondence and standard reports. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure. PREFERRED QUALIFICATIONS: Experience supporting the administration of facilities management and maintenance, or in the construction industry. Working knowledge of Computerized Maintenance Management Systems and work control functions for university operations. Knowledge of university chargeback processes and procedures. Knowledge of university accounting structure. Knowledge of standards pertaining to university facilities functions (e.g., APPA). Working knowledge of California State University system processes and procedures. Demonstrated skills in developing and maintaining website content to promote customer service in a large organization. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. ENVIRONMENTAL FACTORS: Is exposed to dust, fumes, gases, or radiation, microwave Drives motorized equipment SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. The California State University (“CSU”), including California State University, Bakersfield is committed to an inclusive and equitable community that values diversity and fosters mutual respect. All students and employees have the right to participate fully in CSU programs, activities, admission, and employment free from discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking and retaliation. The CSU Nondiscrimination Policy prohibits discrimination and harassment based on any protected status, sexual harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, prohibited consensual relationships, and retaliation. Campus contact for our Nondiscrimination policy is Allan Williams, Associate Vice President of Civil Rights & Compliance, (661) 654-2713.

REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - High school diploma or GED and five (5) years of recent (within seven years) administrative support experience. LICENSES, CERTIFICATES, CREDENTIALS: Possession of a valid driver's license or the ability to obtain by date of hire. SKILLS, KNOWLEDGE & ABILITIES (SKA's) - * Regular and reliable attendance is required. * Ability to review data for statistical anomalies. Ability to research concerns about data provided using reporting functions. Ability to analyze work order data to assist managers with workload analysis. * Ability to project work order completion rate based on existing work order data. * Ability to handle multiple competing priorities while managing day-to-day workload for multiple departments. * Ability to use common sense and make independent decisions regarding the priorities of work orders received. Ability to develop guidelines to manage the workflow more effectively. * Skills necessary to provide weekly reports and manage production meeting data analysis. Ability to provide reports and information regularly and consistently. * Ability to provide training to multiple departments and skill levels regarding the use and understanding of workflow processes and procedures. Skills to serve as liaison between Facilities Operations and Management Services and all other departments on campus on service needs. * Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. * Ability to independently handle multiple work unit priorities and projects. * Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. * Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to draft and compose correspondence and standard reports. * Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. * Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. * Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. * Excellent communication skills; ability to effectively communicate information in a clear and understandable manner. * Thorough knowledge of English grammar, spelling, and punctuation. * Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. * Ability to maintain a high degree of confidentiality. * Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. * Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. * Working knowledge of or ability to quickly learn University infrastructure. PREFERRED QUALIFICATIONS: * Experience supporting the administration of facilities management and maintenance, or in the construction industry. * Working knowledge of Computerized Maintenance Management Systems and work control functions for university operations. * Knowledge of university chargeback processes and procedures. Knowledge of university accounting structure. * Knowledge of standards pertaining to university facilities functions (e.g., APPA). * Working knowledge of California State University system processes and procedures. * Demonstrated skills in developing and maintaining website content to promote customer service in a large organization. * Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. * Must be willing to travel and attend training programs off-site for occasional professional development. * Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. ENVIRONMENTAL FACTORS: * Is exposed to dust, fumes, gases, or radiation, microwave * Drives motorized equipment SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. The California State University ("CSU"), including California State University, Bakersfield is committed to an inclusive and equitable community that values diversity and fosters mutual respect. All students and employees have the right to participate fully in CSU programs, activities, admission, and employment free from discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking and retaliation. The CSU Nondiscrimination Policy prohibits discrimination and harassment based on any protected status, sexual harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, prohibited consensual relationships, and retaliation. Campus contact for our Nondiscrimination policy is Allan Williams, Associate Vice President of Civil Rights & Compliance, **************. Advertised: Jan 16 2026 Pacific Standard Time Applications close: Jan 30 2026 Pacific Standard Time

We are a growing company and we are looking for amazing people to join our team! Have you been looking for the perfect opportunity to get your foot in the door at the right company? Are you Outgoing, Hardworking, People Loving and all around Awesome?! We want to meet YOU! Check out what we are about at *************************** Position: Being the best part of our patient's day, greeting patients, answering phone calls, scheduling, data entry, insurance verification, collecting patient payments, working with Dr. T and our Smile Squad. Experience preferred: Customer service, phones, receptionist, insurance experience is a plus. Bi-lingual Spanish is a must. We are willing to train the right personality! Hours: Mon-Fri 7:30am-5:15pm approximately 35-40 hours weekly. Rate of Pay: $21.00 - $26.00+ Competitive pay for Rockstar performance! Benefits: Medical, Dental, Vision Insurance, Paid Vacation, Paid Sick Leave, Paid Holidays, 401k retirement plan, Orthodontic Care. HOW TO APPLY: If you feel you fit the above qualifications, we would love to hear from you! Submit your resume and answer a few get to know you questions. We will review your resume and if we are interested in scheduling an interview with you we will send you an invitation for an interview via email. *Keep an eye out in your spam folder as sometimes our email will go there.

Job Title: Retail Operations Coordinator Hourly Pay: $18 - $24/hour We are hiring a skilled Retail Operations Coordinator to support the overall operations of our retail store. This position involves managing inventory, assisting with staffing and scheduling, and ensuring the efficient day-to-day running of the store. If you have experience in retail management and are looking to take the next step in your career, this could be the perfect opportunity for you! Key Responsibilities: Assist in managing the store's daily operations, including scheduling and staffing Coordinate and oversee inventory management to ensure stock levels are maintained and products are readily available Work with store leadership to ensure the store is organized, clean, and presentable Support the implementation of store policies and procedures to ensure operational efficiency Help track and analyze store performance metrics such as sales, inventory turnover, and customer satisfaction Assist with creating and managing promotional displays and product placement Liaise with suppliers to ensure timely delivery of goods and handle any supply chain issues Coordinate special events and promotions to increase sales and customer engagement Qualifications: Prior experience in retail operations or management is preferred Strong leadership skills with the ability to manage multiple tasks and prioritize effectively Excellent communication skills and a problem-solving attitude Ability to work with inventory systems and basic business software Strong organizational skills and attention to detail Flexible schedule with availability for evenings, weekends, and holidays Perks & Benefits: Competitive hourly pay: $18 - $24 Employee discounts on store products Paid training and career development opportunities Flexible scheduling and work-life balance options Opportunities for career growth and advancement within the company A positive, collaborative team environment

Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 Standard Work Schedule: Building: Salary Range: $68,000-$75,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Finance and Administrative Coordinator will ensure that all finance transactions are processed in a responsible manner, complying with all policies and regulations established by the University. The incumbent will provide policy guidance on questions and issues that arise in the processing of Accounts Payable/Purchasing transactions, often gaining resolution and closure to complex situations. They will also play a role in the maintenance of CIESIN's Grant Portfolio -assisting in the monitoring of project balances, review of grant related transactions and reconciliation of sponsored project activities, and internal financial reporting. Furthermore, they will manage time off process, and maintain staff directory & organizational chart. The Finance and Administrative Coordinator will also play a role in the planning and execution of Events portfolio in CIESIN. The incumbent will be required to demonstrate a high-level of customer service via all communication channels (email, phone, and in-person), to exercise good judgment, adhere to confidentiality, and function with minimal supervision in a fast-paced work environment. They will also be responsible for day-to-day maintenance, repairs, and work order tracking for CIESIN's Office Space. This position will report directly to the Associate Director of Finance & Administration and will work closely with the Senior Finance Manager. Responsibilities Procurement / Financial / Grants Operations Procurement & Purchasing -with CU preferred vendor and purchasing guidelines as guiding principles, assist CIESIN with researching, vetting, and negotiating price for goods and services for all supplies and equipment, as well as ongoing and ad hoc activities. Oversee Vendor Management ( Paymentwork ) onboarding process for new vendors; Purchase Order Requests -timely and accurate PO gathering and submission for processing. Ensure cordial and immediate response to vendors for accuracy in the billing process. Oversee project/grand spending capacity for department expenses. Ensure expense coding is accurate against the funding source(s). Maintain accurate record keeping, follow-through, and reporting to ensure all accounts are current and up to date. Adhere to protocols for related file-maintenance for all PO financial transactions; Accounts Payable -timely and accurate invoice processing, budget validation through PO commitment reporting & supervisor's approvals, check request/wire transfer submission, support vendor maintenance process, etc. Maintain accurate record keeping, follow-through, and reporting to ensure all accounts are current and up to date. Payment Card Custodian ( i.e. PayCard ), responsible for ordering card stocks, performing inventory reconciliations, and distributing & securing card stock. Adhere to protocols for related file-maintenance for all financial transactions; P-Card and Corporate Card Holder -responsible for purchases, reconciliation and record keeping of all P-Card transactions, and assist other P-Card Holders with their transactions; Travel -assist with pre-approvals, advances, arrangements, reimbursements and record keeping maintenance for CIESIN's broad portfolio. Review and approve Concur Travel & Business Expense Reports for accuracy as an initial reviewer; Assist CIESIN's Grant Operations with Special Projects as Needed -including and not limited to Internal Financial Reporting, reconciliation of sponsored project activities, budget monitoring and review grant related transactions to ensure accuracy and adherence to guidelines. Event / Facilities Operations Under the direction of senior staff, support logistical arrangements including vendor selection and negotiations, liaising with internal and external partners, and tracking event-related expenses for budget reporting; Secure and track venue/catering reservations; maintain general office supplies and event inventory; Ensure timely and accurate processing of contracts in collaboration with related CU offices; Responsible for the usage of event registration software ( i.e. Event Management System ) adhering to policies and procedures of the University & Lamont Campus. Maintain systemized processes and procedures, and suggest improvements for tracking event developments; Responsible for post-event wrap-up tasks such as archiving event photos and collateral materials; Assist the Director and Associate Directors with special projects, and provide project support for the rest of the team as directed; Responsible for office repairs, maintenance, workspace set-up, furniture rearrangement and tracking work orders -ensuring work is being performed. Administrative Support the day-to-day administrative functions in keeping with University Guidelines -ensuring finance policies and procedures are adhered to amongst staff. Assist staff with questions and issues that arise in daily workflows. Point of contact for both internal and external inquires; Oversee proper tracking of time-off requests, ensure the submission of Researcher's monthly timesheets, and maintain online calendars - including travel and attendance for all of CIESIN's staff . Maintains staff directory and department organizational chart; Perform other related duties as assigned. Minimum Qualifications Bachelor's degree or its equivalent in the areas of Administration and Finance, preferably in higher education or executive setting and two years of related experience; Must demonstrate outstanding interpersonal skills and the ability to work in a fast-paced environment while maintaining a calm and professional demeanor; Must be able to work independently and communicate professionally with peers, supervisors and University personnel; Excellent professional, interpersonal, written and verbal communication skills are required; Must be highly detail-oriented with exceptional organizational skills, and the ability to work on multiple projects, under pressure on competing responsibilities with resilience and discretion; Ability to meet deadlines with accuracy, and prioritize workloads; Exercise a high degree of diplomacy, collaboration, and a problem-solving mindset; Demonstrated ability to handle sensitive issues and maintain confidentiality; Demonstrated computer proficiency -specifically in excel; Some evening work required. Preferred Qualifications Knowledge of University Policies regarding Purchasing and Travel is a plus; Knowledge of PeopleSoft and/or other ERP/SAR Systems is a plus. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

BDI is seeking a professional and detail-oriented Office Coordinator to join our Corporate Team. In this role, you'll provide support to leadership and branch operations while mentoring administrative staff on finance and office procedures. Your contributions will directly impact the efficiency of our accounts receivable, accounts payable, payroll, and reporting processes across multiple locations. Key responsibilities: Mentor and support the branch administrative staff to ensure consistency and accuracy Partner with branch leadership and corporate finance to streamline daily operations Manage front desk interactions with visitors and callers, representing BDI with professionalism Oversee documentation, reporting, and compliance standards Coordinate with vendors and staff to keep offices running smoothly Travel quarterly (or as needed) to branches on the West Coast for training and backup Role Requirements: Excellent verbal and written communication skills Proficient in Microsoft Office; experience with Kronos, DIR, Alteryx, SharePoint, or Power BI is a plus Strong organizational skills and ability to manage multiple priorities Bachelor's degree in Business, Accounting, or related field preferred Valid CA Driver's License required Schedule: Monday through Friday from 8:00 am to 5:00 pm Pay Range: $24 - $27 Physical demands: This position is primarily sedentary and performed in a professional office environment. The employee must be able to remain seated for prolonged periods, operate a computer and other office equipment, and perform repetitive motions such as typing and mouse use. The role may occasionally require standing, walking, bending, and lifting light office supplies up to 15 pounds. The employee must have sufficient visual acuity to read printed materials and electronic displays, and sufficient hearing and speech ability to communicate effectively in person and by phone. Benefits: Medical, dental, and vision coverage Company Paid Life Insurance Longevity Stock Program IBP Foundation Scholarship opportunities Paid vacation and holidays Employee Financial Assistance Program Opportunities for growth and advancement 401(k) (Pre-Tax and Post-Tax) Roth 401(k) with company matching Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance BDI is part of the Installed Building Products (IBP) family of companies, one of the nation's largest insulation installers. Join a team that values safety, personal integrity, collaboration, and excellence-and build a career with lasting impact.

Job DescriptionSalary: $17.00 - $22 hourly DOE Are you stuck in a stagnant JOB? Are you feeling uninspired by your work? Then you just need to find your why. Our mission is to bring unity, faith, and compassion to our community. Our mission is why we wake up excited for the challenge of changing an entire industry. Its why we work 40 hours a week. We come to work to serve thousands of neighbors in California. We strive to enhance the community experience forever, and it all starts with our TEAM. If what youre doing isnt giving you a sense of purpose and you want to join our quest to change an industry, apply today! About Unity, Inc.: We are an HOA management company founded in 1979 and rebranded to Unity, Inc. in 2020, owned by Sal Silva. We have over 40 team members who are 100% dedicated to our mission and making a difference. And by the way, we are not stuffy or corporate around here. Here are some of the perks and benefits at Unity, Inc.: Paid week off in December to observe the holiday season A 401(k) match Health, dental, and vision insurance on day 90 One fully paid workweek to volunteer for your favorite charity or nonprofit Generous PTO and paid sick-time off We prioritize work-life balance with health and wellness days It is a calling, and we are on a mission to bring UNITY and FAITH to an entire industry. The front desk receptionist is a critical part of our mission to deliver exceptional service to all Unity customers, primarily through the CRM database, face-to-face interaction, and phone by utilizing various software tools. This position is expected to ensure exceptional service standards and maintain a high level of customer satisfaction. What Winning Looks Like: Identify opportunities for process and office management improvements; design and implement new systems. Build sustainable relationships of trust, integrity, and respect in line with the company's values through open and interactive communication both internally and externally. Perform receptionist duties: greet visitors and answer and direct phone calls. Provide exceptional customer service by responding quickly and courteously to customer inquiries and service requests and taking prompt action to resolve problems and prevent repeat instances. Support Human Resources on several onboarding activities for new employees. Monitor inventory and procurement of office supplies. Serve as a point of contact for all office maintenance. Arranging for repairs, arranging for delivery, and implementing as required. Oversee mailing tasks such as sorting, sending mail, and delivering it to the post office. Scans in payments and scans in checks for designated operating bank accounts. Capture any vendor and homeowner/resident interactions through the CRM database. Assist in processing payments for homeowners that walk in and via mail. Backup for the Customer Support Agents. Manage the inventory of community access items that include keys and remote controls. Maintain association compliance with all Secretary of State requirements. Follow and enforce all communication procedures, guidelines, and policies. Complete other duties as assigned. Skills Needed to Win: Ability to assume a high level of accountability to execute and achieve results with strong attention to detail. Knowledge of leadership techniques Ability to organize work and manage time well. Ability to work independently and in cooperation with others. Ability to develop and maintain positive relationships and resolve conflict with peers, vendors, and all homeowners/residents. Excellent customer service skills, including maintaining focus on the customer request/task in a fast-paced environment. Ability to write in a style that is both professional and polished. Ability to speak professionally and communicate with transparency. The ability to adapt to different software and utilize technology quickly is required. Proficiency in Microsoft Outlook and Microsoft Word is required. Minimum Qualifications: Current drivers license Education and Experience: A high school diploma or equivalent is required; a bachelors degree is preferred. Minimum of two years work experience in an administrative capacity in property management or hospitality fields. Salary: The range for this role considers a wide range of factors in making compensation decisions, including but not limited to skill sets, experience, training, licensure, certification, and other business and organizational needs. Compensation decisions are based on the facts and circumstances of each case. The current range is a reasonable estimate.

Job Description Job Title: Construction Office Coordinator Employment Type: Full-Time/Temp-to-Hire Legacy Staffing is seeking a highly organized and detail-oriented Construction Office Coordinator on behalf of our client, a growing construction company. This role is essential for ensuring smooth administrative processes, accurate financial tracking, and effective communication between office and field teams. The ideal candidate will have strong organizational skills, proficiency in QuickBooks, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Provide administrative support to Project Manager and Superintendent, ensuring timely coordination of project activities Organize and maintain project documentation, including contracts, permits, drawings, and compliance reports Schedule meetings, prepare agendas, record minutes, and follow up on action items Process transactions in QuickBooks, including invoices, expense reports, and purchase orders Monitor project budgets and assist with cost tracking and variance reporting Prepare accurate financial summaries for management review Implement efficient filing systems for digital and physical records Oversee inventory tracking and procurement of materials and supplies Maintain compliance with safety regulations, building codes, and company policies Assist with onboarding new staff and coordinating training sessions Ensure all employee documentation is completed and filed appropriately Perform other related duties as assigned to support overall project success Required Skills & Abilities Strong knowledge of construction office management procedures Excellent verbal and written communication skills Strong interpersonal and customer service abilities Exceptional organizational skills and attention to detail Ability to manage multiple priorities and meet deadlines Proficiency in Microsoft Office Suite and QuickBooks Education & Experience High school diploma or equivalent required; Associates degree in office administration or related field preferred Minimum 3 years of administrative or clerical experience required Physical Requirements Prolonged periods sitting at a desk and working on a computer Ability to lift up to 15 lbs occasionally If you are a proactive professional who thrives in a dynamic construction environment, we encourage you to apply. Legacy Staffing is proud to connect talented individuals with rewarding career opportunities.

PURPOSE Responsible for performing a variety of general administrative and office operations support activities. ESSENTIAL DUTIES AND RESPONSIBILITIES May serve as office receptionist. Greets visitors, determines the nature of their business, and notifies appropriate staff member while ensuring office security measures are followed correctly. Prepares routine correspondence, office forms and/or other business related documents. Performs data entry/retrieval functions. Handles Incoming and Outgoing mail and interoffice communications. May perform office supply inventory and replenishment services. May arrange meetings and conferences; maintains calendars and makes travel reservations. Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures. Other duties may be assigned. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. MINIMUM REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. High school diploma or General Education Degree (GED) and one (1) year administrative or related experience; or an equivalent combination of education and experience. COMPETENCIES Customer service skills Good verbal and written communication skills Ability to apply common sense understanding to carry out written or oral instructions Proficiency in Microsoft Office Suite WORK ENVIRONMENT / PHYSICAL ACTIVITY The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time. May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.

We are looking for a detail-oriented Administrative Assistant to join our team in Bakersfield, California. You will play a vital role in supporting office operations, interacting with members, and ensuring accurate processing of paperwork. This is an excellent opportunity for someone with strong organizational skills and a commitment to providing exceptional service. Responsibilities: - Engage with members and retirees, addressing inquiries and providing assistance as needed. - Collect and process dues payments from members efficiently and accurately. - Handle paperwork for new members, ensuring all documentation is complete and properly filed. - Process applications for membership and apprenticeship programs with attention to detail. - Support the Office Administrator in daily administrative tasks and projects. - Maintain organized filing systems and ensure documents are accessible when required. - Utilize tools such as Office, Excel, and Outlook to manage data and communications. - Perform data entry tasks with precision, ensuring all records are up-to-date. - Communicate effectively via email and fax to coordinate with team members and external contacts. - Assist in Bilingual communication if fluent in Spanish, enhancing support for diverse members. Requirements - Proven experience in administrative roles, demonstrating organizational and multitasking abilities. - Proficiency in Office tools, including Excel, Outlook, and Word. - Skilled in data entry with a focus on accuracy and efficiency. - Familiarity with DocumentDirect for Windows (DDW) or similar software is preferred. - Ability to handle filing and maintain orderly records. - Strong communication skills, both verbal and written. - Experience with email and fax for correspondence that requires attention to detail. - Bilingual Spanish proficiency is a plus but not required. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

We are currently seeking a highly skilled and experienced Administrative Assistant to join the team! Key Responsibilities: * Assist Office Management in Accounts Receivable, Accounts Payable, Fleet, Reporting, Payroll (including prevailing wage & job costing) * Provide administrative support to ensure efficient office operations * Greet and assist visitors, clients, and employees * Answer and direct calls to appropriate personnel * Work closely with other administrative staff and support other colleagues as needed * Perform general administrative tasks, such as photocopying, scanning, and data entry * Maintain and update electronic and physical filing systems * Process and distribute incoming and outgoing mail and packages * Operate and maintain office equipment, including printers, copiers, and fax machines. * Work with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand * Present a positive and professional image for the organization * Ability to travel periodically to branches on the West Coast is a plus Preferred Qualifications: * Excellent written and verbal communication skills * Experience in Kronos, Alteryx, SharePoint, and Power BI is a plus * Proficient in Microsoft Office products,s including Word, Excel, PowerPoint, and Outlook * Easily adapt to changing situations, work-flow and deadlines * Responded to situations in a positive manner and provided good customer service skills * Strong organizational skills and good data entry skills * Work in a very dynamic environment with deadlines * Work independently and as a teammate * A bachelor's degree in business, economics, marketing, or accounting is a plus Schedule: Monday - Friday (8:00 am - 5:00 pm) Pay: $19.00 - $25.00 per hour Position requires a drug test be completed, contingent upon employment and a background check. Physical demands: This position is primarily sedentary and performed in a professional office environment. The employee must be able to remain seated for prolonged periods, operate a computer and other office equipment, and perform repetitive motions such as typing and mouse use. The role may occasionally require standing, walking, bending, and lifting light office supplies up to 15 pounds. The employee must have sufficient visual acuity to read printed materials and electronic displays, and sufficient hearing and speech ability to communicate effectively in person and by phone. Benefits: * Medical, dental, and vision coverage * Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance) * Company Life Insurance * 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching * Longevity Stock Program * IBP Foundation * Scholarship opportunities * Employee Financial Assistance Program * Paid vacation and holidays * Opportunities for growth and advancement BDI is part of the Installed Building Products (IBP) family of companies. Integrity, knowledge, and excellent service-these aren't just words; they represent how Pacific Partners Insulation North does business. Whatever your needs, you can trust us to offer high-quality products and services. Join us in shaping the future-explore your next career opportunity with BDI and become a valued member of our dynamic team!

Nutrien is a leading provider of crop inputs and services, and our business results make a positive impact on the world. Our purpose, Feeding the Future, is the reason we come to work each day. We're guided by our culture of care and our core values: safety, inclusion, integrity, and results. When we say we care, we mean it. We're creating an inclusive workplace where everyone feels safe, has a sense of belonging, trusts one another, and acts with integrity. Nutrien Ag Solutions is the retail division of Nutrien, providing full-acre solutions through our network of trusted crop consultants at more than 2,000 locations in North America, South America, and Australia. For more than 150 years, we have been helping growers achieve the highest yields with the most sustainable solutions possible, offering a wide selection of products, including our proprietary brands: Loveland Products, Inc.; ProvenSeed and Dyna-GroSeed; as well as financial, custom application and precision ag services. Through the collective expertise of our nearly 26,000 employees, we operate a world-class network of production, distribution, and ag retail facilities We efficiently serve growers' needs and strive to provide a more profitable, sustainable, and secure future for all stakeholders. Help us raise the expectation of what an agriculture company can be and grow your career with Nutrien and Nutrien Ag Solutions. What You'll Do:

As a leading healthcare education organization, Unitek Learning's family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment. Job Description We are looking for an Academic Administrative Assistant to join our team. This position will be coordinating and balancing the needs of a diverse student population and faculty, and managing multiple medical materials, personnel files, and excel files. This position needs the ability to adapt, direct and multi-task, and should demonstrates exemplary lab and organizational skills. Pay range - $19-26/hr * Assist with maintaining information, and tracking documents for academic RN and VN departments * Assist with scanning of documents for academics * Operates a variety of office equipment; computer, printer, photocopies, facsimile, scanner and calculator * Assists in maintaining and updating of existing academic files. * Assist with updating program specific forms * Responsible for auditing faculty & student files for academic programs and notifies appropriate individuals of missing or outdated documentation * Ability to travel to different campuses as needed * Other duties as assigned Qualifications * High school or equivalent certificate * Ability to maintain records * Willing to learn & maintain information on Microsoft Excel and Microsoft Word * Ability to multi-tasks simultaneously * Must be capable of communicating effectively verbally and in writing * Has medical terminology knowledge or work experience in health care Additional Information We Offer: * Medical, Dental and Vision starting the 1st of the month following 30 days of employment * 2 Weeks' starting Vacation per year. Increasing based on years of service with company * 10 paid Holidays and 1 Floating Holiday * 401K with a Company Match * Company Paid Life Insurance at 1x's your annual salary * Leadership development and training for career advancement * Tuition assistance and Forgiveness for you and your family up to 100% depending on program

CLASSIFICATION TITLE: Administrative Support Coordinator II UNION CODE: R07 TEMPORARY END DATE: This position is temporary and ends on or before December 31, 2026. Any continuation beyond December 31, 2026 is contingent upon satisfactory performance and available funding. FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: Step 1 $4,367 - Step 4 $4,634 However, offer amount will be commensurate with candidate's experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $4,367 - $6,362 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 15 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants POSITION PURPOSE: Under the general supervision of the Facilities Management Services Administration Director (Director), the Administrative Support Coordinator II is the primary customer service representative and administrative support for the Facilities Operations and Maintenance Services departments. The Coordinator coordinates and oversees workflows and data management in the Computerized Maintenance Management System, ServiceNow, to ensure timely customer service, cost tracking, and overall performance monitoring. The incumbent monitors event scheduling and coordinates and communicates event information. This position is responsible for maintaining high-quality customer service and supporting well-organized operations in a collaborative and professional manner. DUTIES & RESPONSIBILITIES: Computerized Maintenance Management System (CMMS) Administration Provides daily administration of the CMMS work control system, ServiceNow, working with all Facilities Operations and Management Services departments and Capital Planning, Design, and Construction, including, but not limited to the following: Work Order Submissions - Manages the workflow for a high volume of work order requests of varied complexity submitted via ServiceNow for urgent issues, corrective maintenance, preventative maintenance, and events from customers in all areas of the CSUB organization. Inputs work orders on behalf of customers and managers as needed. Work Order Review - Reviews work orders and adds information as needed to ensure the work order is clear and complete. Identifies the appropriate location, priority, department, and technician and ensures the work order is accurately assigned for timely customer service. Applies knowledge of system meta-data to ensure accurate recording and assignment of work orders. Applies knowledge of multiple departments and trades to assign work orders and coordinate technician responses to urgent requests. Applies knowledge of CSUB organizations and service level agreements to identify service charges and communicates with customers to identify chargeback financial coding. Work Order Closures - Coordinates with managers to identify work order close out timing and completeness to ensure accurate record management. Verifies charge back information and time and materials data entry. Conducts follow-up with customers for chargeback information as needed. Conducts follow-up with technicians for time and material costs as needed. Invoicing and Chargebacks - Enters invoice and purchase order data into associated work order(s) and ensures invoices and purchase orders are scanned and attached to the work order. Communicates with and requests chargeback information from customers prior to chargeback processing. Regularly prepares and reviews all chargeback records from ServiceNow exported to Excel to determine chargeback status and validate charges. Communicates timely any unposted charges to the Administrative Analyst overseeing chargeback activities and conducts follow-up with customers as needed. Ensures service charge information is included in the work order record as needed. Project Records - Inputs projects into ServiceNow and links all work orders related to a project. Conducts follow-upas needed to verify or clarify project information in the system to ensure quality service response and accurate records management. Asset Management - In coordination with the Director and Shipping and Receiving, inputs new assets information into ServiceNow to ensure complete and timely asset onboarding. Maintains asset life cycle information and related documentation in ServiceNow to ensure accurate and complete records, including but not limited to permits and inspection reports. Proactively communicates permit expiration dates and inspection activities to management to maintain the integrity of asset management data in ServiceNow. Preventative Maintenance Program Support - In coordination with managers, identifies assets and spaces requiring recurring work orders and establishes the necessary preventative maintenance work orders. In coordination with managers, administers asset activation and deactivation in ServiceNow. Applies knowledge of system requirements and meta-data to ensure accurate preventative maintenance work order actions. Performance Reporting - Coordinates and prepares metrics for weekly progress review meetings with multiple managers to support workflow management in ServiceNow. Reviews work orders and progress metrics to identify issues requiring management attention to ensure timely customer service and accurate data management. System Support Coordination - Coordinates with IT on ServiceNow access and system troubleshooting. Provides training to managers, technicians, student assistants, and customers in the use of ServiceNow. Provides lead direction and oversight to student assistant data entry to maintain system integrity and preserve the Preventive Maintenance Process. Coordinates and communicates with managers and technicians to address a variety of work order issues. Customer Service & Administrative Support Coordination Provides direct responses to internal and external customers on a variety of operational issues via phone and email. Coordinates student assistants, managers, and technician responses to internal and external customers via phone, email, and radio. Applies knowledge of CSUB campus facilities, organizations, operations and maintenance departments, and trades to communicate and coordinate with management for timely, high-quality responses to customers. Uses sounds judgement to quickly address urgent and emergency issues with management. Coordinates with managers, technicians, and Administrative Analyst to identify information regarding response status, work order costs, and a variety of other issues to develop solutions to customer problems and provide a timely response to customer inquiries. Coordinates and provides administrative and clerical support for Facilities Operations and Maintenance Services divisions. Provides training to managers, technicians, and student assistants in administrative and clerical procedures and processes. Provides lead direction and oversight to student assistants in customer service response coordination and administrative and clerical procedures. Evaluates administrative processes, administrative procedures, and clerical practices and makes recommendations for improvements. Implements improved processes and procedures. Reviews Facilities and CPDC website content and makes recommendations to the AVP for updates. Collaborates with the Facilities department leadership and staff to implement website updates. Event Support & Class HVAC Scheduling Coordination Downloads class schedules for Facilities Operations management and technicians from events and class scheduling software (25Live). Verifies class schedule to assist managers in assessing and coordinating work that may impact classrooms. Coordinates and communicates with Event Scheduling to review upcoming events and verify event details. Produces regular and ad hoc reports of upcoming event details to the Director and Facilities Operations to ensure coordination of operation and maintenance services in support of events. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - High school diploma or GED and five (5) years of recent (within seven years) administrative support experience. LICENSES, CERTIFICATES, CREDENTIALS: Possession of a valid driver's license or the ability to obtain by date of hire. SKILLS, KNOWLEDGE & ABILITIES (SKA's) - Regular and reliable attendance is required. Ability to review data for statistical anomalies. Ability to research concerns about data provided using reporting functions. Ability to analyze work order data to assist managers with workload analysis. Ability to project work order completion rate based on existing work order data. Ability to handle multiple competing priorities while managing day-to-day workload for multiple departments. Ability to use common sense and make independent decisions regarding the priorities of work orders received. Ability to develop guidelines to manage the workflow more effectively. Skills necessary to provide weekly reports and manage production meeting data analysis. Ability to provide reports and information regularly and consistently. Ability to provide training to multiple departments and skill levels regarding the use and understanding of workflow processes and procedures. Skills to serve as liaison between Facilities Operations and Management Services and all other departments on campus on service needs. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to draft and compose correspondence and standard reports. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure. PREFERRED QUALIFICATIONS: Experience supporting the administration of facilities management and maintenance, or in the construction industry. Working knowledge of Computerized Maintenance Management Systems and work control functions for university operations. Knowledge of university chargeback processes and procedures. Knowledge of university accounting structure. Knowledge of standards pertaining to university facilities functions (e.g., APPA). Working knowledge of California State University system processes and procedures. Demonstrated skills in developing and maintaining website content to promote customer service in a large organization. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. ENVIRONMENTAL FACTORS: Is exposed to dust, fumes, gases, or radiation, microwave Drives motorized equipment SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. The California State University (“CSU”), including California State University, Bakersfield is committed to an inclusive and equitable community that values diversity and fosters mutual respect. All students and employees have the right to participate fully in CSU programs, activities, admission, and employment free from discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking and retaliation. The CSU Nondiscrimination Policy prohibits discrimination and harassment based on any protected status, sexual harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, prohibited consensual relationships, and retaliation. Campus contact for our Nondiscrimination policy is Allan Williams, Associate Vice President of Civil Rights & Compliance, **************.

* Branch Details Bakersfield Company is hiring an Administrative Assistant The Administrative Assistant will provide clerical support to ensure efficient operation of the office. This role supports managers and employees through a variety of tasks related to organization, communication, and documentation. Schedule: 7am-3:30pm, Mon-Fri Pay rate: $21/HR Requirements: Strong Organizations Skills Attention to Detail Ability to use fax and scanner Microsoft Office You are welcome to visit us or call for more details 1601 New Stine Rd #125 Bakersfield, Ca (661) 371-7149 #BakersfieldBranchCA Bakersfield CA 3079

ADMINISTRATIVE ASSISTANT SHIFT: DAY About the Opportunity: Grimmway Produce Group is seeking an Administrative Assistant responsible to provide administrative support to the Administrative Shop Operations Supervisor. Whether you are a current GPG team member looking to grow your career or a professional seeking a rewarding opportunity in agriculture, this position offers the chance to contribute to one of the world's largest carrot and organic vegetable grower, packer, and shippers. At GPG, we take pride in delivering fresh, healthy, and safe products to communities while caring for the earth's natural resources and investing in our family of employees-come grow with us! CLICK HERE TO VIEW THE FULL JOB DESCRIPTION Additional Info What You Will Need: Minimum of two years' experience required in typing, filing, spreadsheets, and organization of office procedures. Must be computer literate and have working knowledge of Microsoft Word, Excel & Outlook. Possess good written, verbal and telephone skills. Able to communicate effectively (verbally and written). Remote work not available for this position. Must be bilingual in English & Spanish, with the ability to speak, read and write in both languages. Must have a valid driver's license with a clean DMV driving record. Must pass pre-placement drug/alcohol screen, physical and functional capacity evaluation. What Will Set You Apart: Knowledge of AIMS and INFOR preferred. Benefits Starting Wage: $18.00 - $22.00 / HOUR Filling Deadline: January 13, 2026 Subsidized benefits package including Medical and Dental coverage Generous vision reimbursement allowance for each covered family member per calendar year 401(k) plan Paid Time Off/Paid Sick and Safe Time Employer-paid life insurance Subsidized gym membership Discounted tickets to major theme parks throughout California

General Purpose The Admissions Assistant plays a vital role in ensuring a smooth and welcoming transition for new residents and their families. This position supports the Admissions Coordinator and collaborates with interdisciplinary teams to facilitate efficient and empathetic admissions processes. Essential Duties Serve as the first point of contact for prospective residents, families, hospitals, and referral sources. Coordinate and schedule resident admissions, including pre-admission assessments and documentation. Maintain accurate and up-to-date records in accordance with federal, state, and facility regulations. Assist with insurance verifications, authorizations, and financial eligibility processes. Provide facility tours and information to prospective residents and their families. Collaborate with nursing, social services, and administrative staff to ensure a seamless admission experience. Prepare and distribute admission packets and required documentation. Follow up with hospitals, physicians, and case managers to ensure timely and complete transfer of information. Support marketing and outreach efforts as needed. Supervisory Requirements No supervisory requirements. Qualification Education and/or Experience Prior experience in admissions, healthcare, or long-term care setting strongly preferred. Knowledge of Medicare, Medicaid, and insurance verification processes. Excellent communication, interpersonal, and customer service skills.Strong organizational skills and attention to detail. Proficiency in Microsoft Office and electronic health record (EHR) systems. Ability to handle sensitive information with confidentiality and professionalism. Physical Demands Frequent sitting, standing, and walking Occasional lifting up to 25 lbs Regular use of computer and phone Ability to focus in a busy environment Clear communication and attention to detail required Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

General Purpose The Admissions Assistant plays a vital role in ensuring a smooth and welcoming transition for new residents and their families. This position supports the Admissions Coordinator and collaborates with interdisciplinary teams to facilitate efficient and empathetic admissions processes. Essential Duties * Serve as the first point of contact for prospective residents, families, hospitals, and referral sources. * Coordinate and schedule resident admissions, including pre-admission assessments and documentation. * Maintain accurate and up-to-date records in accordance with federal, state, and facility regulations. * Assist with insurance verifications, authorizations, and financial eligibility processes. * Provide facility tours and information to prospective residents and their families. * Collaborate with nursing, social services, and administrative staff to ensure a seamless admission experience. * Prepare and distribute admission packets and required documentation. * Follow up with hospitals, physicians, and case managers to ensure timely and complete transfer of information. * Support marketing and outreach efforts as needed. Supervisory Requirements No supervisory requirements. Qualification Education and/or Experience * Prior experience in admissions, healthcare, or long-term care setting strongly preferred. * Knowledge of Medicare, Medicaid, and insurance verification processes. * Excellent communication, interpersonal, and customer service skills.Strong organizational skills and attention to detail. * Proficiency in Microsoft Office and electronic health record (EHR) systems. * Ability to handle sensitive information with confidentiality and professionalism. Physical Demands * Frequent sitting, standing, and walking * Occasional lifting up to 25 lbs * Regular use of computer and phone * Ability to focus in a busy environment * Clear communication and attention to detail required Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.