Administrative coordinator jobs in Bellflower, CA

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Miracle Mile neighborhood of LA. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

We are partnering on a confidential search for an exceptionally hands-on and professional Executive/Personal Assistant to serve as the strategic right hand to a high-profile Principal with a complex, multi-property lifestyle and a diverse portfolio of business and philanthropic interests. This individual will operate at the highest level of discretion and service, ensuring seamless organization, anticipating needs, and providing sophisticated oversight across business, household, and travel priorities. The ideal candidate has supported UHNW leadership for 10+ years, excels in fast-moving environments, and brings a calm, service-minded presence to an ever-evolving schedule. Overview of Responsibilities: Full-scale management of an intricate calendar, ever-changing schedules, and real-time coordination across multiple teams and properties Oversight of highly detailed private travel, including complex domestic and international itineraries Cross-functional communication with household staff, business teams, and philanthropic partners to streamline priorities Hands-on organization of systems, workflows, and environments to ensure the Principal is fully prepared at all times This role requires uncompromising professionalism, sound judgment, and absolute confidentiality. Flexibility to travel is essential, including extended time on the East Coast during summer months. $200,000 - $225,000: Compensation is Dependent on Experience + Full Comprehensive Medical Provided

JRN #2315 We are currently seeking a proactive and self-sufficient Executive/Personal Assistant with a strong background in social media management, to support the CEO of a start-up beauty brand. The CEO is also a lifestyle content creator and the candidate will be involved in all facets of the CEO's creative ventures and personal life. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Candidates must be local to Los Angeles in order to be considered. Responsibilities (but not limited to): Executive and Personal Support: Manage calendar, including scheduling and booking appointments, meetings, travel arrangements, and events. Act as the primary point of contact for scheduling and correspondence with internal and external stakeholders. Handle expense tracking, invoicing, and budget management - both personally and professionally. Handle personal errands, and household management. Coordinate with vendors and service providers to address household needs. Prepare for meetings; organizing agendas, taking notes, and following up on action items. Research and summarize information for brand deals, projects, and key decisions. Organize and maintain files, documents, and records for efficient access. Maintain confidentiality and handle sensitive information with discretion. Develop and implement organizational systems to improve efficiency. Social Media Management: Develop and execute content ideas in alignment with the CEO's content pillars and key events happening in the CEO's life. Maintain an organized and up to date content calendar. Brainstorm content ideas, write content scripts, and concepts for CEO's review. Monitor social platforms to stay up to date on trends. Create, schedule, and post content across platforms, including Instagram, TikTok, and YouTube. Engage with followers and audience on Instagram, TikTok, YouTube, and other platforms as needed. Oversee CEO's brand partnerships by managing deliverables, coordinating contracts, scheduling filming, editing assets, and ensuring accurate and on time submission. Monitor analytics to track performance, engagement, and growth. Assist in brainstorming and planning campaigns, collaborations, and partnerships for the beauty brand. Assist with the beauty brand's content requests for retailers, including scheduling filming, editing videos, and delivering accurate assets in a timely manner. Schedule: Monday-Friday with required flexibility after hours and on weekends Compensation: Up to $100,000/yearly + benefits Location: Marina Del Rey, CA || Hybrid Looking to hire immediately!

Litigation Legal Secretary Salary: $80,000 - $92,000 annually We are seeking a skilled Litigation Legal Secretary to support a busy team of attorneys in Irvine. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. Key Responsibilities: Prepare and revise legal documents, correspondence, and emails from written drafts and transcription. Assemble and organize exhibits for filings, hearings, depositions, and other proceedings. Proofread documents for grammar, formatting, and accuracy. Manage attorney calendars and track deadlines. Schedule meetings and coordinate travel arrangements. Assist with marketing materials and presentations. Handle incoming mail and emails, distributing appropriately. Support billing and expense reporting processes. Qualifications: High school diploma required; college degree preferred. Minimum of 3-5 years litigation legal secretary experience. Proficient in MS Office (Word, Excel, PowerPoint) and document management systems (e.g., iManage). Typing speed of 70+ WPM. Strong knowledge of legal terminology, court procedures, and filing systems. Excellent communication and proofreading skills. Ability to prioritize and support multiple attorneys effectively. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Join Yorke Engineering, LLC, an Environmental Consulting leader in California that implements Environmental Engineering and Compliance solutions for our clients throughout the western US. We're a family-owned and operated company with over 90 employees. We are looking for a sharp and reliable Executive Personal Assistant. This is a part-time or full-time position based on the candidate's preferences at 30-40 hours per week from our corporate office in San Juan Capistrano, CA during our normal business hours. We offer a full benefits package including Paid Time Off, Holidays, Full Medical/Dental/Vision, along with a 401k with a generous company match for full-time staff. Position Summary: The Executive Personal Assistant assists the Executive Management team by learning the needs of the Executive team and taking on a variety of personal and company responsibilities to create more availability for the Executive Management team to focus on top priorities. The position requires a professional individual with a high standard of quality, efficiency, and organization. This position will require the candidate to prioritize multiple responsibilities. The candidate will be required to think critically and solve problems in a self-sufficient manner with support provided as needed. The candidate responsibilities and qualifications will include: Support Executive Management with special assignments including: Ensure the Executive Management team is fully prepared for leading staff training presentations by creating, organizing, and distributing presentation materials; Record and accurately file key takeaways, decisions, and action items following client presentations, internal-staff meetings, and training events; Create content for a variety of tasks using Excel, PowerPoint, and Word formats; Create content, messaging, and activities for Staff Meeting, holiday party, and special events support; Prepare, print, and organize training materials for clients and staff; Coordinate projects between Executive Management and employees; Collect client feedback and help company leaders create training opportunities based on key improvement areas; Special projects and filing in SharePoint. Manage Outlook calendars and filter emails based on priorities; Submit expense reports and schedule travel; Team-driven individual that's motivated to support other team members when needed; Schedule and complete personal tasks for example: Grocery shopping, mail processing, copying keys, schedule appointments, and returning items to vendors or stores; Supervise vendors for home maintenance, renovations, and landscaping; Car services drop-off pickups for routine maintenance. Candidate Qualifications include: Associates degree or Bachelor's degree from an accredited university with minimum GPA of 3.2; GPA will be verified; 8-12+ years of professional experience, most recently as an Executive and/or Personal Assistant for 3+ years; Solid organizational skills including the ability to multi-task, prioritize, and work independently; Excellent verbal and written communication skills; Available to work in-office at our San Juan Capistrano office during business days; Strong software skills including Microsoft Office 365: Outlook, SharePoint, Word, Excel, and PowerPoint.

The Administrative Assistant will play a key role in supporting the office's administrative functions and assisting the leadership team. This role involves handling tasks such as data entry, managing the main phone line, providing executive administrative support, scheduling appointments, managing calendars, and effectively communicating with clients and agents. Additional responsibilities include taking dictation, completing special projects across departments, and relieving office leadership of various clerical and administrative duties. The Administrative Assistant will collaborate with multiple departments, including IT, Facilities, the Market Leader, and Regional Recruiting Coordinators, to ensure seamless operations. This role is based in our El Segundo, CA office. RESPONSIBILITIES: Office Administration: Serve as the first welcoming point of contact for clients and visitors, direct them to the appropriate party, while ensuring a positive first impression Ordering, stocking, inventory, and expense report of office supplies Costco, Amazon, etc. Coffee supplies stocking (daily) Liaison for MRIES and New Hire agent for smooth on-boarding and off-boarding process Computer set up, phones etc. Welcome packets and New Hire collateral Building and office card access Updating seating chart in Box and in Atlas Workstation setup as needed Clean out agent cube if terminated Liaison between building management and MREIS Handle on-site building requests Restocking public restroom, light not working, A/C issues, etc. Required emergency course education Parking validations Office equipment management Reload and troubleshoot Pitney Bowes system Printer supplies (toner and paper) and stocking (daily) Printer troubleshooting and handle troubleshooting with vendor Manage and answer the main phone line Ensure company voicemail is checked daily and messages are relayed to the appropriate party Provide wire instructions Mail pickup and delivery (daily) Cleaning up office Keeping organized and presentable (daily) Clean refrigerator (weekly) Setup conference room for conference calls and meetings Monday morning meeting Setup live trainings Stocking collateral and water for meetings Setting up recruiting presentations Coordinating with vendors for miscellaneous office tasks Assisting agents with basic technology needs Expense reimbursements Coordinating and supporting internal office events Market Leader Administrative Support: Office Competition Support Interview scheduling & administrative support Miscellaneous tasks Training Support: Act as the office point of contact for Matthews University Program and assisting Training and Recruiting Team ad hoc Preparing first day collateral Posting training calendar around office Organizing mixers and activities Ordering catering and setting up for Summer Training Events Prepare conference room for live trainings and herd summer class REQUIREMENTS: Associates Degree or higher 2+ year(s) relative experience Expert knowledge of Microsoft Office including but not limited to Word, Excel, OneNote, and Outlook Ability to work in a fast-paced, demanding environment while maintaining strong attention to detail and time management Excellent interpersonal and communication skills Exceptional problem-solving skills Ability to apply common sense and understanding to interpret instructions and perform duties efficiently The ideal candidate is extremely detail oriented, intelligent, confident, and professional. This person must be proactive with the ability to anticipate potential problems and solve them before they occur. The candidate should be driven, ambitious, excited by new challenges, and thrive in a fast-paced, high-energy work environment. This is an entry-level opportunity with the potential for considerable career growth within the firm. Matthews™ is an Equal Opportunity Employer; employment with Matthews™ is subject to proven merit, competence and qualifications and will not be influenced in any manner by race, color, gender, religion, national origin/ethnicity, disability status, veteran status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status. Hourly Wage range - $20 - $25

We are looking for a detail-oriented and tech-savvy DTC Ops Specialist to join our growing apparel brand. This entry-level role will become the in-house expert on our operations platform and will own all backend setup for our direct-to-consumer (DTC) website sales. You will ensure products are accurately uploaded, data flows seamlessly between Odoo and Shopify, and systems run smoothly to support product launches and day-to-day operations. Responsibilities Become the subject matter expert in Odoo, learning and mastering system functions. Own backend setup for all DTC products, including imports for launches, data imports, and inventory syncing. Ensure every product has correct images, descriptions, pricing, and categories (tags or other grouping details) across our systems. Upload new inventory when received and coordinate sales price uploads to align with promotions. Monitor system performance and troubleshoot issues to maintain accurate data flow. Manage reporting, including capacity reports for operators and other production-related metrics. Qualifications Bachelor's degree in a related field (Business, Supply Chain, Operations, or similar). 1+ year of experience in operations, data management, or a related role (internships count). High attention to detail and accuracy in data entry and product information. Proficiency with computers and strong Excel or Google Sheets skills (formulas, VLOOKUP, pivot tables). Experience with Shopify and Odoo are a plus. Problem-solving mindset and ability to troubleshoot system or data issues. Strong organizational and time management skills to handle multiple projects and deadlines. Clear written and verbal communication to work effectively with internal teams. Ability to work in a fast-paced environment. Why Join Us Work with a dynamic team in a growing apparel brand. Hybrid work model - in office 3 days a week. Competitive pay at $26 per hour, health benefits, PTO, and 401(k).

About the Role We are looking for an organized, proactive, and energetic Office Manager and Executive Assistant to keep our office running smoothly and provide support to multiple C-Suite leaders. This is a highly visible role at the heart of the business-perfect for someone who loves making things work better, staying three steps ahead, and creating a warm, professional environment. Responsibilities Own day-to-day office operations and ensure a polished, productive workplace. Act as the first point of contact for visitors and a key liaison across the C-Suite and wider team. Manage executive calendars, meetings, travel, expenses, and confidential communications. Coordinate office vendors, property management, supplies, mail, and deliveries. Plan internal events, team gatherings, and office celebrations. Support marketing by helping manage social media content calendars and basic reporting on KPIs. Create presentations, documents, and spreadsheets to support executive decision-making. Qualifications Bachelors degree preferred. You would be a great fit if you: Have strong experience supporting senior executives and/or managing an office. Are a master of organization, time management, and juggling competing priorities. Communicate clearly and professionally-both in writing and in person. Are confident with Microsoft Word, PowerPoint, and Excel (bonus: Adobe Acrobat). Are curious about new AI tools to help make projects run smoother. Handle confidential information with discretion and integrity. Are a resourceful self-starter who thrives in a fast-paced, dynamic environment. Are a collaborative team player who is also comfortable working independently. Pay range and compensation package $60,000-$70,000, with a comprehensive benefits package Carey International is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status.

Operations Coordinator (Vending Machines) POP MART (09992.HK), founded in 2010, is a leading global company in the trend culture and entertainment industry. Centered around IP, POP MART has built a comprehensive platform for creative incubation and IP operation, empowering global creators while delivering exciting products, services, and immersive entertainment experiences to consumers.POP MART identifies and nurtures emerging artists and designers worldwide, creating popular character IPs through a well-established IP development and operation system. Its portfolio includes iconic IPs such as MOLLY, SKULLPANDA, DIMOO, THE MONSTERS, and Hirono. By launching art toys and derivative products based on these IPs, POP MART continues to lead trends in consumer culture. As of the end of 2024, POP MART operates over 500 physical stores and more than 2,300 Robo Shops across 30+ countries and regions. Through multiple cross-border e-commerce platforms, the company has reached audiences in over 90 countries and regions, bringing joy to young consumers around the world. Job Overview We are seeking a highly organized and proactive Vending Machine Operations Coordinator to oversee the end-to-end coordination of our vending machine operations. This role involves managing installation schedules, ensuring daily operational excellence, and recruiting operational teams to support machine performance. The ideal candidate will be detail-oriented, possess strong communication skills, and have the ability to work collaboratively with multiple stakeholders. What You Will Achieve Machine Installation Oversee the operational management of vending machines within the designated area, including the installation, maintenance, and daily communication with machine operators. Act as the primary point of contact for various stakeholders, including landlords, trucking companies, moving companies, and internal operations teams, to coordinate and finalize installation schedules. Be present on-site during installation days to guide the operations team through the setup process & Provide hands-on training to the operations team on restocking procedures and ensure all aspects of the machine setup are completed effectively. Take responsibility for recruiting and onboarding team members or contractors to support the vending machines under supervision. Daily Machine Operations Monitor performance metrics and implement strategies to improve machine operations and customer satisfaction. Conduct occasional business trips based on business development needs to assist with the coordination and execution of business trade events. Other related tasks as assigned What You Will Need Proven experience in operations coordination, logistics, or a related field. Excellent organizational and problem-solving skills. Strong communication and stakeholder management abilities. Ability to work independently while maintaining a collaborative approach with team members and external partners. Familiarity with vending machine operations or retail experience is a plus. What We Offer Market-competitive packages: we provide 401k, health insurance, PTO leave, paid sick leave, and family leave, etc. Opportunities to learn and lead: we provide on-the-job training to ensure employees are equipped with the most up-to-date skill sets and knowledge Career development: we work with you to advance your career through short-term assignments, and new experiences, etc. *POP MART is committed to equal pay initiatives and will not ask candidates for their current or past salary. **As an Equal Opportunity Employer, POP MART does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state or local law.

Goldco is a growing financial services firm seeking a dedicated Office Administrator to support our team on-site at our Calabasas office. The ideal candidate is a reliable professional with expertise in customer service, completing data-entry with a high level of accuracy, and a natural ability to multitask. We are looking for someone with excellent communication skills and resourcefulness, as well as a strong work ethic and positive attitude. Must be able to effectively communicate between management, customers and other departments within the firm. We are a lean, tight-knit team and we are looking for a long-term team member. ***This is an in-office role in Calabasas, CA from 7am-4pm. Must be able to reliably commute to the Calabasas office Monday-Friday*** Day-to-Day Responsibilities: Manage a high volume of incoming and outgoing documentation and mail while faxing, scanning, emailing and filing those records appropriately- must be excellent at multitasking and prioritizing tasks based on level of urgency Point of contact between building management, maintenance, vendors and greet all visitors Inventory and upkeep of kitchen and supply room to ensure they are regularly stocked, organized, and clean Maintain an up to date team credit card reconciliation Manage answering and transferring incoming calls to the appropriate department Assist all departments with miscellaneous tasks as needed May require overtime on occasion Qualifications: 3+ years of experience in a similar role is required Calm demeanor; able to handle pressure with ease Able to maintain confidentiality with customer information Excellent time management skills Personable and customer service-oriented Possess excellent oral and written communication skills High attention to detail with speed and accuracy in daily operations Excellent computer skills; basic knowledge of Google Suite Experience with Salesforce a plus Consistent attendance, must be punctual and reliable Perks/Benefits: Health benefits after 30 days, company matched 401k after 60 days, and discretionary bonus/incentives available for performance Accrued paid time off, sick time, and paid holidays. Friendly office culture and atmosphere! Coffee bar, snacks, office lunches/gatherings Physical Demands: Must be able to remain in a stationary position at least 75% of the time Regularly move boxes weighing up to 30 pounds Constantly operates a telephone, computer and other office productivity machinery, such as a scanner, copy machine, and computer printer Must be able to effectively communicate with co-workers, customers and other third-parties Hours of operation are Monday through Friday, 7:00 am - 4:00pm. The expected pay range for this role is $20.00-$25.00 per hour. The base salary range for this position is listed above. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here. Equal Opportunity Employer: We support a diverse workforce and are a Drug Testing and Equal Opportunity Employer. We do not discriminate against individuals on the basis of race, creed, color, gender, religion, national origin, age, disability, veteran status, pregnancy, marital status, citizenship status, sexual orientation, gender identity, genetic information, or any other classification protected by applicable laws.

We're partnering with a mission-driven organization that's actively interviewing for a Front Desk Receptionist/Admin. This is a full-time temporary role with the possibility of converting to permanent, ideal for someone who is tech-savvy, organized, and confident engaging with a variety of stakeholders in a fast-paced environment. If you're interested, please Apply Now to learn more! Role: Front Desk Receptionist/Admin Term: Temp with possible conversion Commute: Fully Onsite Salary: Up to $75K DOE Qualifications: • Bachelor's degree • 3+ years of experience in a Front Desk or administrative support role • Experience in nonprofit, education, or mission-driven environments • Strong communication skills, tech proficiency, and multitasking ability • Reliable, organized, and calm under pressure US Citizens and Permanent Residents welcome; unable to sponsor at this time

We are seeking a highly organized, detail-driven Business Operations Coordinator to support a senior executive based in San Clemente, CA. This role is ideal for someone who thrives in a fast-paced environment, communicates exceptionally well, and takes pride in producing accurate, polished work. The Business Operations Coordinator role is a hybrid of two positions, Executive Assistant (~50% of your work) and Administrative Assistant (~50% of your work). If you enjoy staying ahead of tasks, managing details, and keeping operations running smoothly, this role offers stability, variety, and meaningful responsibility. Role Overview As the Business Operations Coordinator, you will provide direct administrative support and executive assistance, managing digital workflows, preparing documents, coordinating communication, and helping streamline day-to-day operations. You will be relied upon for professionalism, discretion, attention to detail, and your ability to stay organized while juggling multiple priorities. This is an in-person position for candidates living in or within 30 minutes of San Clemente. Responsibilities Use the digital systems provided to perform this role (we are fully digital) Draft, proofread, and prepare professional correspondence, letters, and documents Maintain calendars, schedule appointments, and coordinate meetings Organize digital files, manage email communication, and track follow-up tasks Assist with recordkeeping, data entry, and digital documentation Prepare reports, summaries, and written materials with strong attention to detail Support internal and external communication with professionalism and warmth Help organize priorities and ensure deadlines are met Use Microsoft Word, Excel, Outlook, and other digital tools efficiently Assist with errands, research, and day-to-day administrative needs Maintain confidentiality and handle sensitive information responsibly Qualifications & Skills Excellent writing, proofreading, and communication skills Honest, dependable, and committed to professional integrity Positive, professional demeanor when interacting with colleagues, partners, and vendors Fast, accurate typist (50+ WPM preferred) with strong spelling and grammar Detail-oriented with careful adherence to processes, instructions, and documentation Highly organized and able to multitask in a fast-moving environment Comfortable working in a fully digital workflow; proficient in Microsoft Word, Excel, and Outlook Quick learner with strong problem-solving skills and critical thinking ability Reliable transportation and valid driver's license Local to San Clemente or within a 30-minute commute Schedule & Compensation Full-time position, in person Monday-Friday, 9:00am - 6:00pm $17.25/ hour; 40 hours per week Stable, consistent schedule with long-term growth potential Preferred Prior experience as an Executive Assistant or Administrative Assistant Experience supporting a leadership role or managing multiple priorities Application Instructions Please include your résumé Serious applicants should provide a thoughtful cover letter explaining why you believe you are a strong fit for this role Job Type: Full-time Benefits: 401(k) 401(k) matching

About the Role We're looking for a detail-oriented professional to support order management and project coordination activities for construction/architectural equipment projects. This role involves reviewing documentation, managing schedules, coordinating with internal teams, and ensuring projects move smoothly from order to shipment. Key Responsibilities Review quotes, orders, surveys, and booking packages for accuracy and completeness. Coordinate project flow from prescreening to release, ensuring on-time shipment. Analyze architectural drawings, submittals, and documentation to prepare project data. Create and maintain production schedules based on customer requirements. Process release orders to suppliers and update job information in internal systems. Communicate with sales, project managers, manufacturing, and customers to resolve issues. Maintain job files, drawings distribution, and documentation accuracy. Respond to internal/external requests within defined service levels. Qualifications Experience in project coordination within construction, architecture, engineering, or manufacturing preferred. Strong communication and customer service skills. Proficiency in Microsoft Office (Excel, Word, Outlook) required. Ability to read/interpret drawings and technical documentation (preferred). Comfortable working with fractions, percentages, and basic math. Highly organized, detail-oriented, and able to manage multiple projects simultaneously.

Organization: Leading Healthcare Provider Location: 100% Onsite at 5971 Venice Blvd, Los Angeles, CA 90034 Compensation: $24.00 per hour Schedule: Full-Time, Monday - Friday, 8:30 AM - 5:00 PM Contract Duration: 3 months to start, with potential for extension and conversion to permanent employee status. Position Summary We are seeking an experienced and highly organized Administrative Assistant II to provide complex administrative and operational support to mid to senior-level managers, physicians, and clinical staff. This role operates in a dynamic healthcare environment and involves direct customer and executive contact. The ideal candidate is a proactive self-starter with a strong focus on organization, time management, and attention to detail. Key Responsibilities The successful candidate will manage critical administrative tasks essential to clinic operations: Scheduling & Timekeeping: Managing staff and physician schedules using Excel and clinical systems (e.g., Healthconnect). Performing accurate staff and physician timekeeping/payroll submission. Operational Support: Ordering clinic and office supplies. Submitting staff requests for IT equipment access, repairs for broken clinic equipment, and general IT issues. Coordination & Meetings: Scheduling staff meetings and ordering catering/lunches as needed. Taking clear and concise notes for staff huddles. Complex Administrative Tasks: Managing small projects, composing professional letters and reports, preparing/editing presentations, and recommending or making purchasing decisions. Required Qualifications Experience: Minimum of 4 years of related experience in an administrative or executive support role. Core Skills: Exceptional organization, strong time management, meticulous attention to detail and accuracy, and excellent written and verbal communication skills. Interpersonal Skills: Proven ability to work effectively and collaboratively with staff, physicians, and external contacts. Must demonstrate adaptability and the ability to change priorities quickly. Technical Proficiency: Intermediate to advanced computer skills, including strong command of: MS Word, Excel, PowerPoint, and Outlook (Required) Typing Speed: Minimum typing speed of 45 words per minute (WPM). Preferred Qualifications Experience with the Healthconnect (Epic) clinical system. Previous experience in a healthcare or complex organizational setting.

Our client, a prestigious global investment firm, is seeking an experienced Administrative Assistant to support a team of professionals. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and takes pride in keeping operations running smoothly. Key Responsibilities: Manage daily calendars, schedule meetings, and coordinate logistics for internal and external appointments. Arrange travel and handle detailed itineraries, ensuring accuracy and efficiency from start to finish. Process expense reports and maintain accurate records in a timely manner. Assist with preparing documents, reports, and presentations with strong attention to detail. Support client meetings and occasional events by coordinating catering, venues, and materials. Serve as a point of contact for internal and external communications. Collaborate with team members to provide backup support and ensure seamless workflow across departments. Take initiative on special projects and general administrative tasks as assigned. Qualifications: 5+ years of administrative experience supporting senior leaders or teams. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Strong organizational and time-management skills with the ability to multitask. Excellent written and verbal communication skills. Professionalism, discretion, and strong attention to detail. A proactive mindset with the ability to anticipate needs and adapt to changing priorities. You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

The Administrative Assistant provides administrative support and assistance in the day-to-day administration to the Office of the Provost, including the Senior Vice Provost and the Vice Provost for Clinical Affairs. This is an on-site position responsible for managing front desk operations. This role involves conducting research, preparing reports, performing data entry, and maintaining a variety of routine administrative tasks, including preparing correspondence, receiving guests and visitors, arranging conference calls, and scheduling meetings. Essential Duties and Responsibilities: • Maintain a cordial and welcoming atmosphere by greeting and assisting visitors, students, faculty, staff, and other stakeholders professionally and courteously. • Receive, handle, and transfer phone calls promptly and courteously, directing calls to the appropriate parties or taking accurate messages when necessary. • Receive, sort, and distribute incoming mail and deliveries... • Maintain and order office supplies, track inventory levels, and ensure an organized office suite to support efficient daily operations. • Perform general office duties such as maintaining records, database systems, reports, memos, and statements using word processing, spreadsheet, database, or presentation software. • Submits and follows up on maintenance and work order requests. • Provide comprehensive administrative and clerical support to the Senior Vice Provost and Vice Provost. • Oversee and maintain executives' schedules. • Coordinate conferences, make travel arrangements, and process reimbursements. • Conduct research, compile data, maintain, and regularly update the clinical partner database. • Handle confidential and sensitive information with discretion. • Assists in all office activities and projects as requested. • Perform other related clerical and administrative support duties as assigned. Qualifications/Requirements: EDUCATION: • Regionally accredited bachelor's degree preferred; or 5+ years equivalent of combined experience and education in a related field. EXPERIENCE: • Three or more years of administrative experience in an office or university setting. • A background in customer service and basic knowledge of coordinating and scheduling. KNOWLEDGE/ABILITY/SKILLS: • Able to communicate in a clear and concise manner. Demonstrated ability to plan, organize, and schedule various office activities. • Knowledge of MS Office: Word, Excel, PowerPoint, Outlook, along with ability to learn internal information technology platforms. • Skill in organizing resources and establishing priorities with high attention to detail; ability to manage time effectively. • Ability to gather data, compile information and prepare reports. • Interpersonal skills to establish and maintain effective working relationships with visitors, guests, students, faculty, and staff. • Strong written and verbal communication skills. Proficiency in Microsoft Office Suite. • Completes routine and repetitive tasks accurately. • Actively seeks opportunities to assist others and fosters positive working relationships with colleagues and other units. • Ability to make sound administrative/procedural decisions using sound judgment. Compensation: $22.00 - $28.06 hourly Position Status: Full Time, Non-Exempt COMPLEXITY: The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasional stooping. Frequent standing. Constant walking, sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and near. WORK ENVIRONMENT: Position involves working on-site at the office/suite. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasionally required to work in confined space. MENTAL DEMANDS: The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequent variety of unrelated tasks. Constant calculating, interrupted work, a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity. Special Requirements: As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. As a condition of enrollment and employment, students, faculty, and staff must comply with the current CDU COVID-19 requirements as described on the CDU COVID-19 webpage. Please visit the CDU Return to Campus website ************************************ or email the Campus Nursing Office at ***********************. Ability to work effectively with a diverse community. EEO Statement: Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Fair Chance Statement: Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

D'Leon Consulting Engineers is seeking an Administrative Assistant in Los Angeles, CA Responsibilities Perform various administrative, clerical, data collection, data entry, and report writing tasks Answer telephone, take and relay messages, screen callers and direct calls accordingly Scan, fax and bind documents and reports as required Prepare general correspondence and maintains general files. Coordinate approval signatures in a timely manner Maintain calendars Set up and coordinates meetings Reserve conference rooms Take meeting minutes Copy and scan documents Log information Track documents Greet and assist visitors Gather statistics and general data; review and combine this information into established reports for use internally May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distribute reports Originate correspondence and reports Stock supplies and maintain office equipment Maintain an organized workspace by keeping documents and supplies properly stored Provide backup for other administrative staff within TDIP Perform other responsibilities associated with this position as may be appropriate Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations. Qualifications 10 years or more experience as an administrative assistant Excellent written and oral communication skills A working knowledge of standard policies and procedures on complex capital public works projects is preferred Proficient in Microsoft Office Suite and Bluebeam D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

Schedule: Full-Time, Monday-Friday, 9:00 AM - 5:30 PM Pay: $22/hr, 40 hours per week Likely Inc. is a design and manufacturing studio focused on creating luxury packaging for some of the most exciting brands in beauty, wellness, food & beverage, and lifestyle. From concept to production, we bring creative visions to life with quality and precision. Position Overview We are looking for a full-time Administrative Assistant to join our team in Pasadena. In this role, you will work closely with our Operations Director to help manage all house account projects - from organizing meetings to tracking production deadlines and deliverables. You will also work directly with the CEO on scheduling and select projects. This is an ideal position for someone who is highly organized, an excellent communicator, and confident in their ability to keep both internal teams and clients updated in a fast-paced environment. Key Responsibilities Assist the Operations Director in managing day-to-day operations for key client projects Schedule and coordinate meetings, deadlines, and production timelines Keep clients informed of project updates, schedules, and next steps Create and maintain project trackers and reports (must be proficient in Excel) Support the CEO with scheduling, project updates, and occasional administrative tasks Maintain internal systems and communications for active projects Qualifications Minimum 2 years of experience as an Administrative Assistant or similar role Strong organizational and time-management skills Excellent written and verbal communication skills Highly proficient in Excel (you will be tested) Ability to multitask and stay on top of deadlines Professional, reliable, and able to take direction well Growth Opportunities There is room to grow into our Product Development or Client Relations departments for candidates who show strong performance and interest. To Apply Please send your resume and a short note about why you're a great fit to ******************. We're excited to meet someone who's ready to grow with us!

We are looking for a motivated Administrative Assistant to join our Data Insights team in West Los Angeles. In this role, you will provide essential support to a group of executives, ensuring seamless daily operations and contributing to the team's success. This is a contract-to-hire position, offering an excellent opportunity for growth and potential transition into a more analytical role within the team. Candidates should have a bachelor's degree and interest in entertainment. Responsibilities: • Coordinate and manage calendars for multiple executives, ensuring efficient scheduling and prioritization. • Organize and facilitate conference calls, meetings, and presentations as needed. • Arrange domestic and international travel, including flights, accommodations, and transportation. • Prepare and process import-export documentation with accuracy and attention to detail. • Maintain and update records, files, and reports to ensure accessibility and organization. • Assist in compiling data and creating reports for team insights and analysis. • Provide general administrative support, including correspondence and document preparation. • Act as a liaison between team members and external contacts, ensuring smooth communication. • Support team initiatives and projects by managing timelines and deliverables effectively.