Administrative coordinator jobs in Bloomington, IL

Job Description This position will serve as the lead specialist for the Illinois Trainers Network and ITN Trainers. Staff in this position will assess, plan, and implement a variety of duties to ensure identified quality assurance measures are met for both trainers and trainings. In addition, this position will coordinate Training of Trainers and work with statewide entities and Illinois High Schools to promote and participate in the ECE Credential Level 1 curriculum ESSENTIAL DUTIES AND RESPONSIBILITIES: Illinois Trainers Network and ITN Trainers Serve as first contact for ITN trainer phone call inquiries Review, revise, and recommend policy changes as appropriate Review and update trainer resources and policy & procedures Review trainer applications for final approval Identify Training of Trainer event needs based on trainer capacity and local delivery needs ITN trainer recruitment, application process, and renewals Identify Skill Builder training needs Review and update of website materials for trainers Maintain distribution lists for Appraisals and ITN ITN Appraisal Program Review Appraisal Program effectiveness Determine underserved regions and recruit needed appraisers Review, update, and maintain the Appraisers' Handbook, Orientation webinar, forms, and paperwork Schedule and communicate ITN Appraisals with trainers and CCR&R staff Coordinate and track appraisal data for reporting purposes Maintain in-house operations manual regarding the ITN Appraisal Program Authorized Entity Facilitate communication with statewide entities regarding approval as an Authorized Entity and ensuring identified quality assurance measures are met Review, revised, and recommend policy changes as appropriate Review Authorized Entity applications for final approval Review training activity of participating AEs Provided technical assistance to AE's and potential AE's on program and best practices Maintain operations manual ECE Credential Level 1 High School Program Manage the ECE Credential Level 1 High School Program Promote the use of the ECE Credential Level 1 by attending high school Career and Technical Education conferences when appropriate Work with the Illinois State Board of Education Principal Consultant for Family and Consumer to Sciences to ensure the ECE Credential Level 1 curriculum is being used in the manner in which it is intended, aligns with standards, and to identify underserved areas in the state in regard to offering the ECE Credential Level 1 training Communicate with participating schools/teachers regarding the submission of required paper work to set up the ECE Credential Level 1 training, including the ordering of materials (manuals) Maintain high school teacher online learning site that includes additional resources for use in presenting the curriculum (power point presentations, paperwork, quizzes, etc.) Communicate with participating schools/teachers regarding the procedures for closing out ECE Credential Level 1 courses including the submission of student credential applications Review, revise, and recommend policy changes as appropriate Assist with review of curriculum to ensure best practices are followed and current licensing standards are included Review of surveys for program feedback Maintain in-house operations manual regarding the ECE Credential Level 1 High School Program Lead coordinator for Training of Teachers Other Duties as Assigned may include but are not limited to: Assist Training Administration Manager with project management Review and maintain internal procedures manual Attend conferences as required to promote the Registry and assist members in receiving professional development credit. EDUCATION and/or EXPERIENCE Bachelor's Degree from a four-year college or university is preferred, or an equivalent combination of education and experience. Strong written and verbal communication skills Strong customer service skills and technical assistance skills Strong capacity to accurately enter large volumes of data Strong knowledge with ECE Credential Level 1 curriculum Detail oriented with the ability to manage several projects Strong knowledge of DTP and how quality assurance pieces are linked to data entry Strong knowledge of Microsoft Office SUPERVISORY DUTIES This position has no supervisory duties. SUPERVISION RECEIVED Work is accomplished with moderate supervision. Follows established and detailed directions. Work is reviewed for accuracy and overall adequacy. EQUIPMENT/SOFTWARE REQUIRED Use of computer, phone, printer and basic office equipment. Operating systems include/but not limited to: Outlook, email, SLACK, Zoom, Microsoft Teams, Google Docs etc; Microsoft Office software; Specific training provided on INCCRRA's Data Tracking Program. LANGUAGE SKILLS Must be able to speak, read and write English fluently. Any additional language skills are a plus. PHYSICAL DEMANDS The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. The employee will work a telework (hybrid) schedule and will work a set number of days in a designated physical office. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment has moderate temperature and noise levels. About INCCRRA: The Illinois Network of Child Care Resource & Referral Agencies (INCCRRA) is a statewide organization which - in partnership with its 16 local Child Care Resource and Referral (CCR&R) Agencies - is a recognized leader for making high-quality, affordable early care available for children and families in Illinois. **We are actively recruiting for this role and will not wait for the closing date of this posting before interviewing or identifying a candidate in which to make an offer to. Therefore, the posting may close prior to the date listed.

Administrative Specialist I - Health Department Starting Salary Range: $17.60-$19.37/hr Position Status: Full-Time Work Schedule: Monday - Friday 8:00 AM - 4:30 PM Some evenings may be required. Essential Duties and Responsibilities * Answers incoming calls, directing callers, as appropriate, or takes or refers messages; greets visitors and customers at a counter or reception desk, and refers or directs, as appropriate; provides customer service explaining documents and requirements; answers procedural inquiries; calculates fees and assessments; takes and receipts monies or property, and balances related reports, as assigned. * Establishes, maintains, and/or retrieves computerized and manual documents. * Schedules appointments, meetings, and conference rooms; assists with meeting arrangements. * Performs related work, as assigned. Knowledge, Skills and Abilities * Knowledge of English composition, spelling, and grammar. * Proficient knowledge of computers, applicable software programs, and other standard office equipment related to the duties of the position. * Ability to learn new software * Some knowledge of accounting practices and principles, as required by the position. * Ability to interact with the public and provide information in a polite and efficient manner, both in person and on the telephone. * Ability to effectively resolve conflict and diffuse difficult situations. * Ability to understand and follow oral and written instructions. * Ability to communicate effectively, both orally and in writing. * Ability to learn rules and procedures and to apply them correctly in varying circumstances. * Ability to work with and maintain confidential information. * Ability to establish and maintain effective working relationships with co-workers, officials, various external contacts, and the general public. Required Qualifications * High school graduation or possession of a GED certificate * Some general clerical or customer service work * Skill in data entry Preferred Qualifications * Proficient in Microsoft Office Word and Excel * Proficient in Microsoft Outlook * Bilingual (e.g., Spanish, French) Physical Attributes/Demands Work requires sufficient physical strength, agility, endurance, dexterity and hand-eye-foot coordination to perform all essential duties. Work requires sitting and/or standing for extended periods of time; walking; bending and reaching; stooping; lifting and carrying objects; and operating standard office equipment. Work Environment The work is primarily performed indoors in an office environment and involves exposure to normal risks typical to an office setting. As a member of the Health Department, may be required to assist with off-site clinics or emergency preparedness responses. Specific task is assessed and assigned by the Emergency Preparedness Coordinator in conjunction with the immediate supervisor. The Health Departments offers a variety of programs to serve McLean County residents: WIC, Environmental Health, Vital Records, Communicable Disease, Immunizations, etc. Benefits Package McLean County offers a comprehensive benefits package including: * Medical, Dental and Vision Insurance * Medical Member Rewards Program * Health Savings Account (HSA) * Flex Spending Account (FSA) * Dependent Spending Account (DSA) * Supplemental Insurance: Life, Critical Illness and Accident * County provided Life Insurance * Illinois Municipal Retirement Fund (IMRF Pension) * Paid time off: vacation days, personal days, sick days, holidays * Identity Protection * Charitable Giving * Employee Assistance Program * Full salary range: $17.6028-$27.2844 (upper range reflects long term career with McLean County) About McLean County Government McLean County Government takes pride in serving our dynamic and fast-growing community. We provide a wide range of services, including public safety, criminal justice, road and bridge maintenance, animal safety and adoptions, vital records management, personal health services, food safety inspections, and park management. Our dedicated team of over 800 employees work across 25 departments to ensure the well-being and growth of our community. To learn more about McLean County Government and career opportunities, please visit **************************** How to Apply Click "Apply" at the bottom of this post. * If applying through a third party job board, please fill out an application via McLean County Government's Job Board located at **************************************** Confidentiality of your application is maintained upon request. McLean County Government is proud to be an Equal Opportunity Employer. Exempt : No Type : FT Employee Department : Health Department Location : DEFAULT

Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace. With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including. Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here) Collabera listed in GS 100 - recognized for excellence and maturity Collabera named among the Top 500 Diversity Owned Businesses Collabera listed in GS 100 & ranked among top 10 service providers Collabera was ranked: 32 in the Top 100 Large Businesses in the U.S 18 in Top 500 Diversity Owned Businesses in the U.S 3 in the Top 100 Diversity Owned Businesses in New Jersey 3 in the Top 100 Privately-held Businesses in New Jersey 66th on FinTech 100 35th among top private companies in New Jersey *********************************************** Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Position Details: Industry Manufacturing Work Location East Peoria, IL 61630 Job Title Administrative Assistant Duration 1 Year (Strong possibility of extension) Job Description: Candidate Responsibilities: Position supports IT Director of Global Technology Services. Typical Day: Answering emails, managing schedules, manage travel schedule, hosting suppliers, must be available for impromptu changes. Very high demand admin position. High intensity. Conflict resolution. Qualifications Technical Skills: Very familiar with email and related admin experience. Must have extensive PowerPoint, excel (Vlookup, formulas, pivot tables). Minimum of associates degree or certification in Admin based work. Soft Skills: Attention to details, extensively organized, Team player. Additional Information If you are interested kindly contact: Monaliza Santiago ************

Assistant or Associate University Counsel Job no: 519181 Work type: On Campus Title: Assistant or Associate University Counsel Division Name: Presidential Department: Office of General Counsel Job Summary The Assistant or Associate University Counsel is a highly skilled and experienced attorney and a vital member of the in-house legal team at Illinois State University. Under the direction of the General Counsel, the Associate University Counsel has primary responsibility for the management of numerous and varied legal matters and will provide timely and effective advice and counsel to various University units and personnel. Subject matter responsibility includes representing the University before state and federal external agencies, appearing in state and federal court, managing university litigation (both cases handled in house and with outside counsel), third party discovery requests, subpoenas, and records requests, conducting risk management analysis of litigation, and providing legal advice related to the University Department of Intercollegiate Athletics, NCAA compliance, Title IX compliance, faculty employment issues including related Appointment Salary Promotion and Tenure Policies (ASPT) and other policy matters with other matters as assigned. This employee must be capable of working with minimal supervision, of working very positively within a dynamic team, be an excellent communicator, and be willing to work on matters beyond primary focus as needs arise, including willingness to develop new areas of sub-specialty in a hands-on, high-volume in-house counsel office. Additional Information Benefit Highlights: Health, dental, vision, and life insurance Retirement and supplemental retirement Tuition waiver benefits Paid vacation (24 days a year) and sick time (12 days a year) Paid holiday/administrative closures (********************************************** For more University Benefit information: ************************************** Salary Rate / Pay Rate $130,000 - $150,000 combined with an excellent benefits package Required Qualifications 1. Law degree from an American Bar Association Accredited Law School 2. Licensed and in good standing to practice law in State of Illinois, or eligible for admission to practice within six months of employment 3. Five or more years of civil defense litigation experience including direct trial experience and direct client interaction. 4. Excellent analytical skills and legal research and writing skills. 5. Excellent verbal, and written communication skills to effectively interact with University leadership, administrators, campus partners and stakeholders. 6. Excellent interpersonal and advising skills demonstrating empathy, courtesy, diplomacy, and a collaborative approach demonstrating a commitment to effective client service. 7. Ability to work independently while effectively keeping supervisor, colleagues, and clients informed. 8. Excellent problem-solving skills and demonstrated ability to address difficult and complex issues. 9. Strong organizational skills and attention to detail with the ability to prioritize and work on multiple time-sensitive, concurrent, complex matters. 10. Ability to address senior level administrators and other groups with confidence. 11. Appreciation of unique and often complex decision-making dynamics associated with working for a university. 12. Willingness to work on matters beyond primary focus as needs arise including willingness to develop new areas of sub-specialty in a hands-on, high-volume in-house counsel office. 13. Ability to use common computer applications and case management software. 14. Ability to represent the University professionally and tactfully. Preferred Qualifications 1. Experience practicing law in a University setting or other in-house environment or in regular representation of public or private institutional clients. 2. Employment law experience. 3. Education law experience. 4. Civil Rights litigation experience. 5. Civil defense litigation experience. 6. Title IX compliance experience. 7. Experience working directly with HR, risk management, and employees of clients. Functional Expectations Must be able to complete the following with or without a reasonable accommodation: 1. Remain at a workstation for extended periods 2. Move about in various locations on and off campus as needed to complete day-to-day work 3. Effectively communicate on a daily basis Proposed Starting Date ASAP Required Applicant Documents - Resume / C.V. - Cover Letter - Reference List Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply" Special Instructions for Applicants To ensure full consideration, applicants are encouraged to submit their application materials by August 16, 2024. Review of applications will commence on this date and continue until the position is filled. Contact Information for Applicants Meghan Lugo ***************** Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources. Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at **************. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence. If you are having difficulty accessing the system, please call Human Resources at **************. Advertised: 08/12/2024 Central Daylight Time Applications close: Employee Referral Send me jobs like these We will email you new jobs that match this search. Great, we can send you jobs like this, if this is your first time signing up, please check your inbox to confirm your subscription. The email address was invalid, please check for errors. You must agree to the privacy statement Assistant or Associate University Counsel Opened08/12/2024 Closes DepartmentOffice of General Counsel Illinois State University seeks an Assistant or Associate University Counsel in the Office of General Counsel (OGC). TEST Current Opportunities Assistant or Associate University Counsel Opened08/12/2024 Closes DepartmentOffice of General Counsel Illinois State University seeks an Assistant or Associate University Counsel in the Office of General Counsel (OGC).

Job Details Bloomington, Illinois - Bloomington, IL Full Time $27.00 - $36.00 HourlyDescription SUMMARY Under the leadership of the manager of operations and administration, the administrative assistant provides administrative and office maintenance support to firm leaders and staff in organizational and operational functions. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES To perform this job successfully, an individual must be able to accomplish each essential function satisfactorily. Provide administrative support to staff, including principals as needed Proactively leverage firm-specific knowledge to anticipate needs, streamline tasks and work on a variety of ad hoc tasks May compile information and prepare reports, including formatting per firm guidelines Support Request for Proposal (RFP) opportunities as needed. Will apply firm-specific processes and office technology procedures in daily tasks. Assist with Key Management Area (KMA) projects and company events Provide assistance with company meetings and events, including setup and teardown, meal ordering, etc. Manage vendor coordination and building maintenance requests as needed Support basic building operations and procedures, including managing office opening/closing protocols and setup Process incoming and outgoing mail. Maintain office supplies; assist with vendor communication for supplies and maintenance. Maintain spreadsheets, databases and SharePoint updates as needed, ensuring accuracy and timeliness Contribute to administrative continuity efforts, including training manuals, Standard Operating Procedures (SOPs) and documentation as needed Develop knowledge of firm-specific reports and documentation including Statements of Actuarial Opinion (SAOs), engagement letters, RFPs, etc. as needed Learn UPS WorldShip and office procedures. Also develop an understanding of front-end and begin learning back-end Style Guide tasks. Demonstrate professionalism by applying administrative best practices, focusing on confidentiality, discretion, accuracy and consistency Build trust by delivering high-quality work and supporting team processes, while actively learning firm-specific practices for future growth Support basic office setup needs for new hires, as needed, by preparing workspaces and supplies, coordinating logistics and guiding candidates during interviews and onboarding Be on the main phone line call queue, managing phone and visitor interactions; ensure effective communication, directing calls and visitors to the appropriate departments or individuals while maintaining professionalism May support travel and logistics for multiple staff or principals as needed, as well as expense report coordination Build cross-departmental rapport, uplift team morale and model professionalism Use project management tools, coordinate meetings and maintain office organization May need to obtain notary commission within two months of employment and initiate e-notary authorizations within six months of employment Enter time and expenses accurately; handle confidential information; file projects and materials per firm-specific guidelines; maintain regular, predictable and punctual attendance Qualifications COMPETENCIES Demonstrates basic organizational skills, managing daily tasks with attention to detail and consistency Effectively prioritizes routine responsibilities to ensure smooth operations. Project management experience is a plus but not required. Attention to detail across multiple projects, always focusing on thoroughness Ability to work with limited supervision and handle confidential information with discretion; demonstrated professionalism in all interactions Able to work effectively in Adobe Acrobat Pro and Microsoft Office Suite, including Word, Excel, PowerPoint and Teams with a preference for high proficiency in these tools Capability to develop skills in AI, firm-specific report creation, template development and process improvement Ability to work effectively with multiple individuals to support simultaneous projects Strong in verbal and written communication; demonstrates emotional intelligence in interactions EDUCATION AND/OR EXPERIENCE Minimum of a high school diploma or GED and additional training or coursework. Associate's or Bachelor's degree from an accredited college or university preferred; relevant professional experience may be considered as a substitute. Minimum two years' experience in office/admin support The base wage for this position is $27.00/hr. to $36.00/hr. This position is also eligible for an annual performance bonus. The wage for this position is based on multiple factors, including but not limited to, the candidate's experience, education and skills. Pinnacle provides a comprehensive benefit package including 401(k) with company match and profit sharing; exceptional medical, dental and vision insurance; paid vacation, sick time, parental leave, holidays, summer days and community service time; life insurance, disability insurance and wellness benefits.

Administrative Office Assistant Under the assigned supervisor, this position manages office operations and administrative activities in Champaign, IL. Required Qualifications: High School Diploma or GED Equivalent 2 years experience in office work preferred Essential Duties and Responsibilities Arranges and schedules a variety of meetings; notifying participants, confirming dates and times, reserving meeting sites, and preparing materials needed at the meetings Attends and participates in meetings; may take, transcribe and distribute as directed Collects, opens, date stamps, and distributes all incoming mail; initiates and/or transmits inter-office memos and notices Ensures the office equipment is fully functional by arranging maintenance and repairs as well as ordering and installing toner and paper for the photocopier and printers Maintains an accurate and detailed calendar of events, due dates, and schedules related to the assigned department or program and its services to ensure proper tasks and activities occur as scheduled maintains electronic and paper filing systems Processes and date stamps all invoices in a timely fashion; submits invoices for review, approval, and payment; maintains files of all invoices Receives, reviews and verifies documents and records for accuracy, completeness and conformance to applicable rules, regulations, policies, and procedures; may receive and process information of a confidential nature, maintaining strict confidentiality Develops or assists in the development of forms, worksheets, and record-keeping systems for the collection, dissemination, and maintenance of needed information Acts as liaison with other departments in the organization (human resources, technology, marketing, etc.) Assists with any special projects that require significant organization and administrative support Duties require initiative, judgement, and knowledge of internal policies, practices, and organization Ensures that all personnel paperwork is completed correctly and submitted within established timeframes Orders materials, supplies, equipment, etc. upon authorized approval Relieves supervisor of routine actions not requiring immediate attention; assists other support staff with assigned functions as needed; may oversee and direct the work of temporary support staff Provides program, classroom and/or center staffing support as needed Responsible for the petty cash box(es) all petty cash requests, and the reconciliation of the petty cash box Provides direct support to the DOP to assist with personnel, new hires, and onsite communication Will train new Administrative Office Assistant I or II hired or promoted Performs other related duties as assigned We Invest in You! Tuition assistance up to $2500 per year Up to 4 weeks paid Vacation Days, up to 6 paid Personal Days, and up to 5 paid Sick days annually Medical, dental, vision, 403b Retirement, flexible spending accounts, health savings account, and short-term disability options Agency paid life up to $50K based on salary Voluntary Supplemental Life for Employee, Spouse, and Child(ren) Voluntary Legal Plans Agency paid long term after 1 year of employment Career ladders, professional development, and promotion opportunities Free LCSW and LCPC Supervision hours available in some locations A Different Kind Of Employer One Hope United is strong and ready to grow. Are you ready to grow with us? 800+ talented professionals strong, serving 10,000 children and families in Illinois and Florida Fiscally stable, $70 Million agency-- strong since 1895 Energetic leadership and a rich community of support One Hope United does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law. One Hope United is an Equal Opportunity Employer and a Drug-Free Workplace. OHU participates in eVerify. In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from One Hope United, you will be required to share proof of a COVID-19 vaccination. The requirement is subject to accommodation in compliance with applicable laws and regulations.

Shine on as an admin assistant In special education and alternative education settings nationwide, the team members of Specialized Education Services, Inc. (SESI) shine a positive light on students who need academic, emotional, social, and behavioral support and uncover the unique learner within. Have a profound impact, grow, learn, and thrive as part of our team. Overview What you can expect to do. Advance student potential-and your own-as you collaborate with the teacher to work with small groups of students in delivering individualized services and support. Realize the joy of possibility as you monitor student behavior, track educational progress, communicate with parents, and reinforce learning and skills through our proven model. Responsibilities * Understands and implements SESI's philosophy, policy and procedures relating to conduct, discipline, educational and attendance outcomes for students, staff and parents. * Orders and maintains adequate school and office supplies and within designated budget requirements. Ensures proper delivery and reviews charges for accuracy. Notifies vendor if there are any discrepancies and ensures corrections are made. * Operates a variety of office equipment, including phone systems, printers, faxes, copies and different computer application. * Maintains confidentiality and privacy of personnel, business and other confidential, sensitive, electronic proprietary information of Specialized Education Services and their current and past employees and current and past students. * Ensures state, municipal and federal compliance in the areas of upholding and enforcing maintenance of school records. * Distribution of school mail. Uses discretion in disseminating information. Is highly guarded with confidential information. * Receptionist duties as required- Answers phones and greets visitors and treats them in a professional manner. Directs call to appropriate person or screens calls as directed. Use judgment in interacting with employees and outside parties. * Monitor employee compliance around COVID-19 regulations and training completion * Enter data around enrollment, attendance, behavioral incidents, test scores as needed * Exhibits professional conduct with school colleagues, students and their parents in accordance with Camelot Education policies, procedures and work rules. * Performs other duties as assigned and to be determined based upon SESI needs and business requirements. Qualifications * High School Diploma or equivalent required- advanced education preferred * Ability to operate office equipment including, phone systems, printers, faxes, copies computers * Understanding of Microsoft office applications including word, excel and power point * Experience working in school setting preferred Posted Salary Range Starting from USD $39,000.00/Yr. Physical Requirements * Ability to run short distances and move swiftly in response to student needs, including bending, kneeling, and crouching. * Ability to lift and assist students with mobility challenges, often requiring the handling of up to 50 pounds or more. * Skill in managing fine motor tasks, such as helping students with writing, manipulating small objects, or using adaptive devices. * Ability to operate a computer or tablet for up to 8 hours daily. * Capacity to notice and respond to non-verbal cues from students * Capacity to remain calm and composed during physically and emotional demanding situations, ensuring student safety and well-being Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Administrative Assistant I (9 months) JobID: 2592 Office & Technical Employees/Administrative Assistant Date Available: August 2026 Additional Information: Show/Hide We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Please review the attached job description, non-union compensation rates and Office and Technial Employees handbook in the bottom right-hand corner. * The minimum starting compensation for this position will be $16.72/hour and compensation will be commensurate with prior District 87 and full-time external experience as outlined in the OTE compensation matrix. Compensation and benefits are subject to change prior to August 2026; updated information will be provided as it becomes available. * Employment beginning after the normal employment start date will be prorated based on the number of days worked. * More detailed information about benefits and costs associated with benefits can be found here. This position will be classified as part of the OTE employee group.

Job Title - Administrative Assistant Duration - 12 months • PeopleSoft Department CUESI - Power & Parts (Caterpillar Used Equipment Services Inc.) • It is a small team in Wearhouse atmosphere • They buy and sell caterpillar material • They sell the materials to suppliers/dealers • Purchasing materials from other CAT facilities • Tracking the sales order in system and creating invoices • Invoicing experience will be a plus • Follow up with the dealers for pending payments • They receive scrap materials from other facilities • These materials are sorted and sent to various scrap dealer s • No travel involved, no remote work • All software and system related training will be provided (the team has manuals as well) • Looking for someone who has couple of years of experience in office environment Responsibilities: • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. • Prepare invoices, reports, memos, letters, financial statements, and other documents. • File and retrieve corporate documents, records, and reports. • Open, sort and distribute incoming correspondence, including faxes and emails. • Prepare responses to correspondence containing routing inquiries. • Perform other duties as assigned. Top Skills: • Computer savvy, excel, word documents Soft Skills: • Interpersonal, good communication, should be able to work with others • Should be regular to office - attendance has to be good Additional Information All your information will be kept confidential according to EEO guidelines.

Temp Mclean County Administrative/Clerical Excellent organizational, communication, computer and time management skills with an attention to detail Knowledge of MS Office/Google Email Spreadsheets needs to be proficient Document handling, filing, scanning etc Some knowledge of QuickBooks Enter bills into QuickBooks Create pack slips Invoicing customers Potential Hazards: Slips, Trips, Falls, muscle strain, loud noise.

Under the direct supervision performs a variety of office support and/or secretarial duties for a specified unit/department, such as composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, making travel arrangements, processing forms, performing data entry, and establishing and maintaining records. Edits and proofreads documents to ensure accuracy. Essential Duties and Responsibilities: * Report to department chairpersons and may supervise all student assistants assigned to the department office. * Types correspondence, memoranda, reports, instruction sheets, forms, statistical data or any other material that is relevant to the work of the administrative unit or program to which assigned * Proofreads all materials typed to ensure their accuracy. * Compose letters and memoranda from general notes. * Compiles information from files, records, publications, and other sources, and tabulates this information in accordance with standardized report forms. * Receives, open, sorts and distributes mail as directed, and assembles related material for use by the supervisor in answering mail. * Maintains accurate and current records of departmental purchases, equipment, travel, statistical data, daily office activities, daily program activities and appointments. * Establishes and maintains accurate and current files of letters, reports, records, and other documentary material, and ensures that information in these files is kept confidential. * Renders some limited kinds of administrative assistance as directed by the immediate supervisor and in accordance with specific written or oral instructions. * Receives and places telephone calls, schedules appointments and meetings, makes reservations, greeting visitors and callers, records messages, and performs the functions of an office receptionist. * Prepared request for office supplies when needed, and receives such supplies. * Performs general office management duties, and recommends methods for improving office procedures. * Performs any other duties that may be assigned by the immediate supervisor. * Performs miscellaneous job-related duties as assigned.Minimum Position Requirements (including certifications, licenses, etc.): * High school diploma or equivalent * One (1) year of clerical experience Knowledge, Skills and Abilities: * Knowledge of supplies, equipment, and/or services ordering and inventory control * Knowledge of Microsoft programs, including Excel, Word, and PowerPoint * Working knowledge of office management proactive and procedures * Working knowledge of business English, spelling and commercial mathematics * Skill in the use of operating basic office equipment * Organizing and coordinating skills * Word processing and/or data entry skills * Ability to compose and prepare accurate reports, records and correspondence * Ability to prepare and maintain complex clerical files including statistical reports and materials * Ability to deal effectively with the public in giving and obtaining information, referring callers and arranging appointments * Ability to maintain confidentiality of records and information * Ability to communicate effectively, both orally and in writing

**All administrative Assistant 1 positions are located on-campus positions. CHARACTERISTIC DUTIES AND RESPONSIBILITIES: Provide administrative support to the hiring department; receive telephone communications, correspondence, and employees/visitors; respond to questions and requests; maintain department files and computerized information for data entry; greet and interact with students, faculty, and staff; manage correspondence, files and telephone communications; prepare materials for and assist in planning department activities and events; perform word processing and database management activities; maintain department website; maintain office supplies; process and distribute mail; perform other related duties as assigned. MINIMUM QUALIFICATIONS: Office or related business experience; excellent skills in written, verbal and personal communications; strong customer service orientation; ability to productively work/interact with diverse groups of people; show respect and sensitivity for cultural differences; work independently and exhibit sound/accurate judgment; work with sensitive/confidential information and records; is proficient in Microsoft Office Suite; skill with word processing, spreadsheet and database management applications; editing and proofreading skills; mathematical and problem solving skills; ability to deal with periodic timetable changes; compose correspondence; create computerized reports; ability to coordinate/manage multiple projects and tasks simultaneously and on deadline. MENTAL/PHYSICAL REQUIREMENTS Incumbent must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation. Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. Working conditions are typically moderately quiet. Bradley University offers a competitive benefits package including health, dental, vision, life and disability coverages, FSA, HAS and retirement plan options. Bradley also offers significant higher education cost savings for employees and dependents through the Tuition Remission program. Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.

Class Title: OFFICE COORDINATOR - 30025 Skill Option: Keyboarding Office: Health Care Regulation Division: Long Term Care/Field Operations Posting ID: 44-26-0033 / 50592 Posted: 10/09/2025-10/24/2025 Salary: Anticipated Starting Salary $4,128/month; Full Range $4,128 - $5,450/month Job Type: Salaried Category: Full Time County: Champaign Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Illinois Department of Public Health is seeking a highly motivated, detailed orientated individual to perform a variety of paraprofessional and complex specialized office support functions. Performs difficult and complex keyboarding. Performs a variety of clerical work that requires choice of procedures and independence of action in disposition of routine matters. Maintains and updates a variety of files. Serves as IT Coordinator for Field Operations Regional Staff. Benefits Statement As a State of Illinois Employee, you will receive a robust benefit package that includes the following: Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position) Competitive Group Insurance benefits including health, life, dental and vision plans. Pension plan through the State Employees Retirement System Deferred Compensation Program - voluntary supplemental retirement plan Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP) 10-25 days of paid vacation time annually (10 days for first year of state employment) 12 paid sick days annually which carryover year to year 3 paid personal business days per calendar year (pro-rated dependent on start date) 13-14 paid holidays per year 12 weeks of paid parental leave Employee Assistance Program and/or mental health resources These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: ********************************************************* Essential Functions Supports the Regional Office by performing complex office support functions. Reviews survey documents for completion of accuracy. Assists with answering telephones and emails. Serves as backup Information Technology (IT) Coordinator for Long Term Care (LTC) Field Operations Survey Staff. Assists in enforcement proceedings. Maintains, prepares and distributes required survey packets for all types of survey activity. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to two years of secretarial/business college or completion of high school and two years related office experience or two years of independent business experience. Requires the ability to keyboard accurately at 30 words per minute. About the Agency The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of $600 million in state and federal funds, 8 regional offices, 3 laboratories and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury. Work Hours: Monday - Friday 8:30AM-5:00PM Work Location: 2125 S 1St St, Champaign, Illinois, 61820 Agency Contact: **************************** Posting Group: Office & Administrative Support This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS: Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com - click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: ****************************** ***************************

Nutrien is a leading provider of crop inputs and services, and our business results make a positive impact on the world. Our purpose, Feeding the Future, is the reason we come to work each day. We're guided by our culture of care and our core values: safety, inclusion, integrity, and results. When we say we care, we mean it. We're creating an inclusive workplace where everyone feels safe, has a sense of belonging, trusts one another, and acts with integrity. Nutrien Ag Solutions is the retail division of Nutrien, providing full-acre solutions through our network of trusted crop consultants at more than 2,000 locations in North America, South America, and Australia. For more than 150 years, we have been helping growers achieve the highest yields with the most sustainable solutions possible, offering a wide selection of products, including our proprietary brands: Loveland Products, Inc.; ProvenSeed and Dyna-GroSeed; as well as financial, custom application and precision ag services. Through the collective expertise of our nearly 26,000 employees, we operate a world-class network of production, distribution, and ag retail facilities We efficiently serve growers' needs and strive to provide a more profitable, sustainable, and secure future for all stakeholders. Help us raise the expectation of what an agriculture company can be and grow your career with Nutrien and Nutrien Ag Solutions. What You'll Do:

C-U Under Construction and Trade Services is looking for the next piece to our puzzle. Do you fit? We want to make sure we fit with your future as well. Come join a team who truly puts their employees and families above all else. An environment that will have you excited to come and work every day. Benefits: · COMPETATIVE WAGES · COMPANY HEALTH INSURANCE PACKAGE · PAID VACATION · PAID HOLIDAYS · 401K · LIFE INSURANCE · DISABILITY INSURANCE (AT EMPLOYEES EXPENSE) · COMPANY VEHICLE (QUALIFYING POSITIONS ONLY) · COMPANY PROVIDED TOOLS · COMMISSION OPPORTUNITIES AVAILABLE Job description: Receive incoming calls Evaluate calls and transfer to appropriate department Schedule incoming estimate appointments for construction and trades Provide clerical and administrative support to management and department heads as requested Additional administrative tasks as requested

Salary: $17-$21 per hour Administrative Assistant Decatur Office Liaison Technology Group ************************ Employment Type: Full-Time, In-Office About Us At Liaison Technology Group, we believe the future of home living is defined by convenience, comfort, and intelligent control. Our cutting-edge solutions transform homes and businesses into connected, intuitive environments that respond effortlessly to the needs of our clients. If youre passionate about excellence in technology and want to be part of a growing, forward-thinking company, we want to hear from you. Position Summary We are seeking a detail-driven, organized, and proactive Administrative Assistant to support our Decatur office. The ideal candidate will communicate clearly, manage multiple priorities with ease, and thrive in a fast-paced, process-oriented environment. This role supports government procurement activities, vendor management, financial documentation, and general administrative duties. Key Responsibilities Government Procurement Support Monitor daily alerts from multiple government platforms. Qualify opportunities (scope, geography, requirements, timeline) and maintain a Bid/No-Bid matrix. Present 510 qualified opportunities weekly. Manage the government-procurement inbox and all related portal registrations. Track addenda, deadlines, and required meetings. Build and maintain requirements and compliance checklists. Organize all forms, signatures, insurance certificates, bonds, and licenses. Request and standardize supplier quotes (cost, lead time, warranty, freight, terms & conditions). Prepare pricing tabs, draft submission packages, route for signatures, and ensure timely submission. Log and track submission status through award or interview phase. Vendor & Financial Administration Process vendor invoices and daily expense reports with accurate project and cost-center coding. Match purchase orders and delivery receipts for smart home equipment and components. Verify pricing, quantities, and approvals prior to payment. Communicate with vendors regarding discrepancies, credits, or missing documentation. Support the controller with financial reporting and accruals. Reconcile vendor statements and resolve discrepancies proactively. Maintain vendor insurance certificates, W-9s, 1099s, and contracts. Ensure thorough documentation and recordkeeping for audits and reporting. General Administrative Duties Answer and route phone calls or take messages for appropriate team members. Provide backup support to the Purchasing Agent, including filing, scheduling, meeting minutes, travel coordination, supply ordering, and correspondence distribution. Maintain accurate and up-to-date database records. Required Skills & Qualifications Associate's degree or higher in Finance/Accounting or Related Field Required 3-5+ years of experience as an Administrative Assistant Strong verbal and written communication skills. Experience with Google Office Suite or Microsoft Office Suite Highly organized, detail-obsessed, and deadline-reliable. Self-motivated with excellent problem-solving abilities. Comfortable using portals and light AI tools. Experience with QuickBooks, Google Suite, and spreadsheets. Ability to work on-site full-time in the Downtown Decatur office. Strong communication skills with vendors, installers, and internal project managers to ensure billing accuracy. Disclaimer: This job description outlines the general nature and scope of the role. It is not an exhaustive list of all duties or responsibilities. Team members may be asked to perform additional tasks as needed.

Job Details Job TitleAdministrative Assistant Job Title NoteVeterans Assistance Commission Job SummaryProvide administrative support to ensure efficient operation of the office. Support Managers and Employees through a variety of tasks. Assists veterans and the public with a variety of services. • Must be passionate about service to the veteran community. • Functions as liaison between the general public and VACWC staff • Acts on VACWC inquiries and problems by assigning issues to the appropriate staff and providing answers and solutions to the appropriate parties in a timely manner. • Maintain day-to-day management of the administrative needs of the VACWC office including ordering of supplies, interacting with vendors and visitors, attending to needs of office personnel, meeting scheduling and other routine needs that may arise. • Greet incoming Veterans with a prompt/professional matter. • Answer telephone and respond to any messages left on voice mail; Route calls and messages to appropriate person. • Schedule VSO & staff appointments & maintain calendars. • Collate and distribute mail. • Create and maintain filing systems, both electronic and physical • Enter & update veteran point of contact information in VAC database/software. • Reschedule and notify all parties of any appointment changes that are requested. Ensure Veterans involved receive the notice. • Working knowledge of Microsoft Office programs. • Perform other duties as assigned and required. Minimum Qualifications• High School Graduate or equivalency required. • Three years office clerk/ receptionist or similar background required. • Interest in Veterans issues and experience in Social Services is needed. • Position may require stooping, kneeling, bending, and picking up items that may weigh 10-15 pounds. • Operate standard office equipment including typewriter, phone systems, copy machine, basic computer skills, fax, and printer. Salary Range$43,000 - $50,000 D.O.Q. Apply ToWill County Human Resources Department 302 N Chicago Street Joliet, IL 60432 Fax:************* Email: *************************** Apply by December 8, 2025 by 4:30pm Apply for this job Disclaimer*Completed Will County Employment Application or Resume with cover letter may be submitted by mail, fax or hand delivered. Only interviewed applicants will be notified of the selection process. Equal Opportunity Employer

Excitement abounds at Heritage Behavioral Health Center! We are a mission-driven Certified Community Behavioral Health Clinic located in Decatur, Illinois who is dedicated to improving mental health and substance use care to individuals in a multi-county area. We recognize that all individuals at our organization have an impact on patient care - regardless of the position they hold. Why join us? We offer a collaborative work environment, opportunities for professional growth, and a comprehensive benefits package. We are expanding our primary care, mental health and substance use services to individuals in Central Illinois and beyond and are looking for dedicated staff to meet the needs of our clientele. Our salaries have been updated and are competitive at both the state and national levels with wonderful benefits. Full-time employees receive 56 paid days off during their 1 st year of employment (this includes every other Friday off PAID for your wellness needs). This increases to 61 days the 2 nd year and continues to increase with tenure. We have expanded our employee insurance benefit offerings and made them more affordable. At Heritage, we believe in taking care of our staff's needs so that they can concentrate on taking care of the needs of the individuals we serve. Our staff are our greatest asset, and we treat them as such! We are pleased to present the following position for your consideration: Overview: Administrative Assistant These full-time positions are available immediately on Heritage's team of dedicated support staff. The work environment requires flexibility and the ability to be proficient in a wide array of duties. We are looking for proactive, goal-oriented candidates who are curious and inquisitive - cannot accept “routine” - able to work independently in a fast-paced support services environment - critical thinkers - look past the obvious for unique solutions - will listen actively to all challenges before recommending solutions - minimize barriers when implementing initiatives. These positions require creativity, perceptual objectivity, a strong base work ethic, flexibility, a commitment to excellence, dependability, and a willingness to continually learn and grow. Positions are available in different areas of the organization, including reception, billing, and scheduling. Core Responsibilities Include: Data entry Customer relations - both in person and telephonically Detailed analysis of data to ensure accurate billing of services occurs Scheduling of appointments Routine correspondence as required Knowledge, Skills and Abilities: Computer proficiency in Microsoft software (Word, Excel, and Outlook) Proven excellence in customer service to both internal and external customers Good written and verbal communication skills Solid organizational skills Ability to manage workloads within allotted timeframes Ability to relate to a wide variety of customers, many who are experiencing a mental health or substance use disorder Attention to detail Unquestionable personal and professional integrity Education and Experience: High school diploma or equivalent Minimum 21 years of age A valid Illinois Driver's license, reliable means of transportation, and proof of current automobile insurance are required. Salary Range: $37,440 to $60,320 per year ($18.00 to $29.00 per hour) dependent on education, experience and position Heritage also offers the following with this position: Generous vacation, sick and personal leave WELLNESS days - 26 days per year (every other Friday off paid) Paid holidays - 9 in 2025 Health Club/Fitness Reimbursement Employee Assistance Program Continuing education opportunities Tuition assistance program Agency provided life insurance and short-term disability policies Retirement plans (401k and Roth) Optional insurance benefits, including health, dental, vision, flex spending accounts (healthcare, dependent care), and additional life insurance. (The health insurance benefit includes substantial agency contribution towards the cost.) We are a National Health Service Corp site which gives staff access to the National Health Service Corp federal student loan forgiveness program (LCPC, LCSW, MD, APN, RN, CADC, LSW, and LPC individuals). For more information, visit *************

Welcome to the heart of Bret Tripplett Heating & Cooling, LLC! Are you ready to be the superhero behind the scenes, ensuring our team delivers top-notch service while enjoying a starting pay of $15 per hour and a host of enticing benefits, including health insurance, a simple IRA, paid time off, and more? Dive into the world of a full-time HVAC Dispatcher - Assistant Office Admin and let your career soar to new heights with us! WHY YOU SHOULD WORK WITH US: At Bret Tripplett Heating & Cooling, LLC, we're more than just a heating and air conditioning company - we're a family. With a commitment to excellence, integrity, and customer satisfaction, we've built a reputation as one of the leading HVAC providers in Lincoln, IL. Our team embodies these values every day, working together to deliver exceptional service and exceed our customers' expectations. We believe in fostering a culture of growth and development, where each team member has the opportunity to expand their skills and advance their career. From ongoing training to a supportive work environment, we're dedicated to helping you reach your full potential. A DAY IN THE LIFE OF OUR HVAC DISPATCHER - ASSISTANT OFFICE ADMIN: Picture this: You're the conductor of our customer service orchestra, orchestrating seamless operations with finesse and flair. Your day starts with a buzz of energy as you dive into a whirlwind of tasks. Answering calls with a smile, you're the friendly voice our customers rely on. With lightning-fast speed, you dispatch our expert technicians to the rescue, ensuring every job gets the attention it deserves. As you juggle invoices and administrative duties with ease, you can't help but feel the rush of satisfaction knowing you're the backbone of our operation. Each day brings new challenges, but with your skills and determination, there's nothing you can't handle! THE MINIMUM REQUIREMENTS TO BE CONSIDERED: Basic phone and office skills Self-dependence and strong organizational skills Comfortable multitasking in a fast-paced environment We would prefer someone with customer service and/or dispatching experience! WORK SCHEDULE & LOCATION: This is a full-time position based in the vibrant city of Lincoln, IL. Enjoy the consistency of a Monday to Friday schedule, from 8 AM to 4:30 PM. ARE YOU READY TO UNLEASH YOUR POTENTIAL AND JOIN OUR DYNAMIC TEAM? Our 3-minute, mobile-friendly initial application is your ticket to an exciting career in the HVAC industry! Don't miss out on this opportunity to make your mark with Bret Tripplett Heating & Cooling, LLC. Apply now and let the adventure begin!