Administrative coordinator jobs in Bloomington, MN

Administrative Coordinator - Direct-Hire/Full-time - Onsite in Plymouth, MN Are you a detail-oriented multitasker who thrives in a collaborative, fast-paced environment? THE RIGHT STAFF is partnering with a national provider of facility and energy efficiency solutions in their search for a skilled Administrative Coordinator to support their high-performing Sales Operations team. This organization helps businesses improve operational efficiency, reduce energy consumption, and manage large-scale infrastructure programs across the country. Their work environment emphasizes collaboration, professionalism, and continuous improvement. Essential Job Duties: • Provide day-to-day administrative support to the sales and account management teams, assisting with documentation, scheduling, and communication to keep processes running smoothly. • Assist in the preparation, review, and processing of quotes, proposals, purchase orders, and change orders for client programs and projects. • Participate in internal planning meetings to support opportunity development and ensure accurate data entry and tracking within CRM and related systems. • Communicate confidently and professionally with both internal teams and external clients, helping coordinate schedules, gather project information, and support timely follow-ups. • Build and maintain strong working relationships with clients by providing dependable support, consistent communication, and high attention to service needs. • Organize and manage digital documentation and shared folders to ensure teams have accurate, up-to-date information. • Assist with reconciliations, including purchase orders and chargebacks, while supporting the sales and service teams with various administrative tasks as needed. Minimum Requirements: • 1-3 years of experience in a data entry, administrative support, or project coordination role • 2-year degree required - or equivalent work experience • Strong communication skills with the ability to engage confidently across teams and with clients • Naturally builds rapport and enjoys supporting relationships in a service- or sales-driven environment • Flexible and adaptable; comfortable managing shifting priorities in a fast-paced setting • Highly organized with attention to detail and follow-through • Proactive, team-oriented, and solutions-focused • Proficient in Microsoft Office; experience with CRM or ERP systems is a plus • Passion for client service, operations, or sales support, with a desire to grow professionally Position Benefits, Pay, & Schedule: • Direct-hire opportunity with full benefits (medical, dental, 401(k), PTO, etc.) • Monday-Friday schedule, 8:00 AM - 5:00 PM (flexibility available) • Competitive pay starting at $55,000/year, depending on experience + annual bonus • Hybrid work model available after training (4 days onsite / 1 remote) APPLY NOW! Qualified candidates may apply by sending their resumes to edn8@therightstaff.com We thank all interested candidates. However, only those selected for interviews will be contacted. To view additional positions and apply directly, go to our website: www.therightstaff.com/searchjobsnow THE RIGHT STAFF wants to help you succeed! Our team of seasoned professionals works to match you to the best job, best fit, and best location. Contract assignments to full-time permanent positions, we are here to assist YOU! Let us help YOU create YOUR Success! THE RIGHT STAFF is an Equal Opportunity Employer.

At FORTÉ, every role plays a part in reimagining how the modern workplace works. Whether you're on the front lines with customers or behind the scenes making things run, your work helps people connect, collaborate, and get things done. From classrooms to control centers, we design and deliver the systems that power smarter, more connected workplaces - and it all starts with the people who make them possible. FORTÉ (formerly AVI Systems) is a 100% employee-owned company with 50+ years of experience and a bold new identity. The Administrative Assistant is a great foot in the door with our company. This person performs assigned administrative functions in support of the Branch Administrator. These functions directly support our clients and account managers. This person interacts regularly with all areas of the branch operation. What You Will be doing: Greet customers when they come into the office and take all incoming calls to the branch Telephone calls for Account Managers are qualified for urgency and specific needs and promptly communicated to the Account Manager or escalated to appropriate company's personnel Assist customers with credit and collections questions Assisted Branch Administrator with documentation of customer returns within the company's policies and procedures Verify accuracy and of specific sales contracts. Assist with the arrangement and coordination of open houses, product shows/seminars and manufacturer representative visits Requirements to Assure Success: Minimum of high school education required. Face-to-face communication skills, telephone communication skills, and customer relation skills are very vital to success in this position. The person must have computer literacy skills and basic knowledge in word processing, document scanning, and spreadsheets Ability to write simple correspondence, effectively present information and respond to questions from account managers, clients, vendors and others in the organization Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists Why Should You Apply? At FORTÉ, your work matters, and it's easy to see the impact you make. That's because we're 100% employee-owned, and everyone here has a stake in how we show up - for each other, our customers, and the future we're building. You'll join a team that values your strengths, supports your growth, and shares your commitment to doing work that moves people and organizations forward. With bold momentum and a clear mission, FORTÉ is a place where you can bring your best - and build what's next. The benefits of ownership At FORTÉ, you're not just covered - you're supported. Our employee-owners have access to a comprehensive benefits package designed to protect your health, grow your wealth, and help you do your best work. Here's a look at what we offer: Healthcare, vision & dental coverage to keep you and your family well Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) for more control over your healthcare dollars Employer-paid life and disability insurance for added peace of mind 401(k) with company match to invest in your future Employee Stock Ownership Plan (ESOP) so you benefit directly from our shared success Tuition reimbursement and ongoing learning opportunities to support your growth Employer-paid employee assistance program to care for your physical, mental, and financial health Paid time off that helps you truly disconnect FORTÉ is an equal opportunity employer, including individuals with disabilities and veterans. To receive consideration, an interested person must apply through the FORTÉ career site at *************************************************************

Who We Are: For over 45 years, Leeann Chin has been a beloved tradition in Minnesota, bringing our signature Asian cuisine to communities across the state! We are an established brand built on quality and service, and we are seeking an organized, professional, and empathetic administrative specialist to join our Corporate Operations team in the Twin Cities: the dedicated Guest Care Coordinator & Administrative Assistant. This is a vital, multi-faceted role that focuses heavily on maintaining high-quality customer service recovery and providing dedicated high-level administrative support to our Executive Vice President of Operations, Vice President of Operations, and Regional Directors. You will be the central administrative hub, ensuring the smooth daily function of our executive team. Additionally, you will apply your organizational skills to coordinate and track essential community engagement and local store marketing initiatives, serving as the link between our corporate office and our valued store teams. What You Will Do: I. Guest Care and Office Administration (Primary Focus) Guest Care Coordination: Process guest feedback packets and send out appropriate compensation (e.g., entrée-app cards) to ensure high-quality customer recovery. Phone & Communications: Efficiently answer and screen incoming calls, manage guest care call follow-through, and assess/route voice messages promptly. Executive Support: Provide dedicated administrative assistance to the Executive Vice President of Operations (EVP), Vice President of Operations (VP), and Regional Directors (RDs). Mail & Shipping: Handle daily incoming/outgoing mail, manage postage meter supplies, and process weekly/as-needed FedEx shipments and reconcile corresponding invoices. Office & Supplies Management: Order and manage all general office, copier, mailing, and kitchen supplies (snacks, plates, etc.). Facilities Coordination: Liaise with vendors for office maintenance needs, including lighting, carpet cleaning, and scheduling conference room use. Coordinate weekly office lunch orders. Store Support Materials: Handle printing, laminating, and distribution of materials required by the stores. Executive Support: Assist with the preparation of weekly notes and materials for operations meetings. Expense Reporting: Prepare and submit expense reports. Recognition Programs: Manage the monthly distribution of General Manager birthday cards and distribution of gift cards for the 5-year employee anniversary program. Special Projects: Coordinate and assist with other operational projects as needed. II. Marketing, Community, and Catering Support (Secondary Focus) Community Outreach & Donations: Manage and streamline the company's community engagement programs, including the "Dine to Donate" process and the distribution and tracking of all gift card and product donations. Local Store Marketing (LSM) Initiatives: Act as a liaison to support local store teams in planning, executing, and tracking LSM activities to drive store traffic and sales. Catering Promotion Assistance: Support the development, distribution, and promotion of catering-focused marketing materials and campaigns. What We're Looking For: A proactive, problem-solving mindset with a positive, professional demeanor. Proven experience in an administrative support role, ideally supporting executive-level staff. Demonstrated ability to manage multiple projects with a strong focus on local marketing, community outreach, and/or event coordination. Exceptional organizational skills and attention to detail, particularly in tracking donations and gift cards. Strong communication skills (written and verbal) for professional correspondence and guest care calls. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and ability to quickly learn new software platforms. Ability to work independently, prioritize tasks effectively, and exercise discretion when handling confidential information. What We Require: High school diploma or GED required 2+ years of administrative support or operations support experience Ability to sit, stand, bend, and lift up to 20 lbs (materials, boxes, supplies) Must possess a valid driver's license and have access to a reliable, insured personal vehicle. This role includes routine travel within the local trade area to conduct store marketing visits, vendor outreach, and community engagement activities. Must be able to work on-site Monday-Friday Strong attendance and reliability required What The Working Conditions Are: On-site office environment with frequent interaction with Operations leaders Fast-paced setting with shifting priorities and deadlines Regular use of computer, phone, printer, and office equipment Occasional light lifting (boxes, marketing materials, supply orders) Occasional local travel to pick up supplies or deliver materials (if needed) Role requires professionalism, confidentiality, and strong interpersonal communication What We Offer: Medical, Dental & Vision Insurance Voluntary Life Insurance Short-Term & Long-Term Disability 401(k) Paid Time Off

Benefits: PTO and other great benefits Continuous clinical and business training Employee discounts Free uniforms 🌟 Love People? Passionate About Health & Wellness? Join Our Team! 🌟 If health and wellness are important to you - and you have a passion for helping people live healthier, happier lives - this might just be the perfect position for you! We're a fast-paced, upbeat chiropractic and progressive rehab clinic helping patients get back to doing what they love through chiropractic care, functional rehab (PT), and other wellness services. If you're energetic, friendly, fun, purpose-driven, and a total team player, we should talk! Because our office runs at full throttle, you'll need strong phone, computer, and people skills to thrive here. You'll play a key role in: 💬 Patient communication & customer service 💸 Financial discussions & insurance support 📣 Marketing, community outreach, and promotions And yes - you'll enjoy great pay, monthly bonuses, and benefits! 💫 Who You Are You light up when meeting new people - and they can't help but like you! People count on you because you get it done . You've got a quick smile and contagious enthusiasm. You love building relationships and making others feel seen and supported. You're detail-oriented, reliable, and love checking things off your list. 🧭 What You'll Do Verify insurance and create financial worksheets Deliver financial reviews with patients Recommend products/supplements per the doctor's treatment plan Scan and manage insurance EOBs Support marketing campaigns, content creation, and community events Generate weekly patient reports Keep everything HIPAA-compliant Help maintain a clean, organized, and fun clinic environment Manage patient flow between Doctor, Rehab, and Front Desk Maintain accurate patient and financial records Collect payments, process claims, and track balances Manage office supplies and other admin duties 🎓 What You Need 2-year degree preferred (but not required - the right attitude goes further!) Full-time availability (36-40 hrs/week) Mon: 7:40-12:40, 1:40-6:10 Tues: 9:00-12:40, 1:40-6:10 Wed: 7:40-12:40, 1:40-6:10 Thurs: 7:40-12:40, 1:40-6:10 Fri/Sat/Sun: Off (except for occasional fun community events, 1-2 per month, 3-4 hrs) Proven customer service experience Proficiency in Microsoft Office and Windows 💥 Ready to Join a Team That's Changing Lives? If you read this and thought, “That's totally me!” - we can't wait to meet you. Apply today - your next great adventure in healthcare starts here! Compensation: $19.50 - $23.00 per hour WHAT WE DO: At HealthSource Chiropractic, we don't just focus on chiropractic care-we prioritize the patient experience with a special emphasis on personalized care and well-being. We offer state of the art chiropractic treatments, personalized care plans, and holistic wellness services. When patients come to our clinic, they gain the power to reclaim their health and to get back to doing what they love- pain free. We offer comprehensive training and support to help our team succeed. To learn more about our exciting opportunity and then take the next step toward becoming a HealthSource team member today, simply contact us for more information. JOIN THE HEALTHSOURCE TEAM AND… Be a part of the ever-growing team focused on blending personalized and customized chiropractic and wellness care- in order to provide each patient with a unique treatment care plan! Access ongoing support and join a community of chiropractors, rehab specialists, billing specialist, and front desk specialists to enhance your skills and advance your career. Build a rewarding career with substantial earning potential Experience a practice environment that feels like home, with colleagues who feel like family. Spend your days in a professional, inviting clinic and foster meaningful connections with patients. Help patients achieve optimal health and wellness each day.

Park Nicollet is looking to hire an Office CPAP Coordinator to join our Health Care Products team! Come join us as a Partner for Good and help us make an impact on the care and experience that our patients and their families receive every day. Position Summary: This position will coordinate administrative functions and workflows in providing clinical and billing services to Home Medical Equipment (HME) patients. Major responsibility will be to support the customer service, clinical, and billing functions for HME as well as support and follow-up for HME patients. This position has primarily clerical responsibilities with other duties that include office supply management and medical equipment procurement and coordination. Management and triaging of department phone calls is a major component of this role. Work Schedule: Monday through Friday 8:30 am- 5:00 pm. Primary location St. Louis Park. Secondary location Maple Grove. Required Qualifications: Education, Experience or Equivalent Combination: One or more years of sales/customer service experience in a DME or business environment with high service standards required. Experience managing customer service issues via telephone Knowledge, Skills, and Abilities: Analytical, data entry and mathematical ability Moderate to advanced computer working knowledge (i.e., Windows, Word, Excel and Outlook) Ability to multitask and coordinate projects Phone customer services skills Proven proficiency in the operation of the following: Telephone; Personal Computer (Utilizing Applicable Software); Calculator; Printer; Photocopier; and FAX Machine. Preferred Qualifications: Education, Experience or Equivalent Combination: Associate degree or bachelor's Degree preferred. Advanced degree in relevant medical field (e.g., coding, medical administrative) preferred. Experience with inventory management, electronic health care management software, merchandising and performing retail transactions preferred. Four (4) years clerical/data entry experience preferred. Prefer previous medical and customer service experience at a Durable Medical Equipment company. Knowledge, Skills, and Abilities: Sales and customer service training a plus. Knowledge of sleep therapy supplies and equipment, product lines, and insurance guidelines for reimbursement is desirable. Knowledge of medical customer service is beneficial. Advanced working knowledge of electronic medical record systems is beneficial. Benefits: Park Nicollet offers a competitive benefits package (for eligible positions) that includes medical insurance, dental insurance, a retirement program, time away from work, insurance options, tuition reimbursement, an employee assistance program, onsite clinic and much more!

Small enough to care. Big enough to deliver. This position provides administrative assistance for all trust officers in various capacities, including administration of personal trust, agency, conservatorship, estates, and IRA accounts. Communicates directly with clients regarding account matters and client inquiries. Participates in client meetings and independently handles designated client matters. Responsibilities * Works with and provides strong back up to Trust Officers in areas of client service and interaction by serving as additional point of contact for clients, beneficiaries, attorneys, and other related parties. * Assists Trust Officers with account management in a variety of capacities and helps facilitate business development efforts. * Reviews and processes incoming client correspondence and mail related to client accounts. * Handles communication and documentation related to client accounts. * Responds to requests and questions from clients and co-workers in a timely, efficient, and professional manner. * Participates in client meetings and meets with clients on own * Maintains familiarity with client account histories and objectives. * Reviews and approves expenditures and bills related to client accounts. * Completes new account and closing of account paperwork. * Works to solve various problems with accounts in coordination with the operations or administrative staff. * Attends, and may participate in special bank functions or programs. * Serves as a member of the Trust Committee and any additional assigned committee roles. * Maintains ongoing knowledge of trust administration support including trust accounting system, and trust department and bank wide policies and procedures. Qualifications * Bachelor's degree or equivalent combination of post high school education and related work experience. * One to three years trust administration and /or related work experience. Created By : Compensation Range Compensation Hiring Pay Range: $55,000 to $85,000 The starting pay range for this position is commensurate with experience. The compensation offered to a candidate may be influenced by a variety of factors including skills, qualifications, experience, and location. MidWestOne Bank offers a competitive benefits package, including but not limited to medical, dental, vision, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurances, parental leave, and student loan reduction. The Perks! * Competitive base compensation with additional performance-based incentives (incentives vary depending on role) * Career development and continuous learning opportunities * Paid Time Off, Paid Holidays, Parental/Grandparent Leave, and more * 100% vested 401(k) Retirement Plan with 6% company match * Medical, Dental, and Vision insurance * Flex spending plan & Health savings accounts with employer contribution * Student Loan Debt Reduction Program * Employer provided group life insurance with option to purchase additional life insurance for you and your family members * Employer provided long term and short term disability insurance * Additional Insurance options to meet your personal needs: Critical Illness and Accident insurance, and Hospital Indemnity * Wellness Program * Free banking services and other financial services discounts RISE stands for Retention, Innovation, Support, and Empowerment. Through RISE we aspire to create and sustain a culture of respect and belonging that is reflected in the workplace and the communities we serve. Let's build something great, together.

Small enough to care. Big enough to deliver. This position provides administrative assistance for all trust officers in various capacities, including administration of personal trust, agency, conservatorship, estates, and IRA accounts. Communicates directly with clients regarding account matters and client inquiries. Participates in client meetings and independently handles designated client matters. Responsibilities Works with and provides strong back up to Trust Officers in areas of client service and interaction by serving as additional point of contact for clients, beneficiaries, attorneys, and other related parties. Assists Trust Officers with account management in a variety of capacities and helps facilitate business development efforts. Reviews and processes incoming client correspondence and mail related to client accounts. Handles communication and documentation related to client accounts. Responds to requests and questions from clients and co-workers in a timely, efficient, and professional manner. Participates in client meetings and meets with clients on own Maintains familiarity with client account histories and objectives. Reviews and approves expenditures and bills related to client accounts. Completes new account and closing of account paperwork. Works to solve various problems with accounts in coordination with the operations or administrative staff. Attends, and may participate in special bank functions or programs. Serves as a member of the Trust Committee and any additional assigned committee roles. Maintains ongoing knowledge of trust administration support including trust accounting system, and trust department and bank wide policies and procedures. Qualifications Bachelor's degree or equivalent combination of post high school education and related work experience. One to three years trust administration and /or related work experience. Compensation Hiring Pay Range: $55,000 to $85,000 The starting pay range for this position is commensurate with experience. The compensation offered to a candidate may be influenced by a variety of factors including skills, qualifications, experience, and location. MidWestOne Bank offers a competitive benefits package, including but not limited to medical, dental, vision, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurances, parental leave, and student loan reduction. The Perks! Competitive base compensation with additional performance-based incentives (incentives vary depending on role) Career development and continuous learning opportunities Paid Time Off, Paid Holidays, Parental/Grandparent Leave, and more 100% vested 401(k) Retirement Plan with 6% company match Medical, Dental, and Vision insurance Flex spending plan & Health savings accounts with employer contribution Student Loan Debt Reduction Program Employer provided group life insurance with option to purchase additional life insurance for you and your family members Employer provided long term and short term disability insurance Additional Insurance options to meet your personal needs: Critical Illness and Accident insurance, and Hospital Indemnity Wellness Program Free banking services and other financial services discounts RISE stands for Retention, Innovation, Support, and Empowerment. Through RISE we aspire to create and sustain a culture of respect and belonging that is reflected in the workplace and the communities we serve. Let's build something great, together. We can recommend jobs specifically for you! Click here to get started.

Position Overview: The Office Administrator will be responsible for providing comprehensive support to the Office and Production teams, as well as supporting the Chief Officers. This individual will thrive in a fast-paced environment, handling multiple tasks with precision and a proactive approach. The ideal candidate will have strong organizational and time management skills, coupled with a proven track record of exceptional administrative support in an executive setting. This position is expected to support our office hours of Monday Friday, 8:00 am 4:30 pm. Responsibilities: Serve as the primary point of contact for office inquiries, greeting visitors and ensuring compliance with SOC2 requirements and managing front-office operations Provide high-level administrative assistance to the Chief Officers, including calendar management, meeting scheduling, correspondence, filing, and/or data entry Answer and route incoming calls, correspondence in a timely and professional manner. Oversee the operation, inventory, and maintenance of office equipment Manage ordering, receiving, and distribution of office and janitorial supplies Oversee the organization of job ticket files, ensuring proper retention and timely disposal Handle incoming and outgoing mail, ensure sure postage is accurate and items are distributed to the appropriate people Coordinate front office administrative needs, including office and production cleaning and managing vendor relationships Assist with new hire orientation and coordinate with HR Team to effectively onboard employees into the company Coordinate the content updates for the internal communication and monitor (Mvix) display system Assist with planning and coordination of employee appreciation and engagement events Provide administrative support to internal departments as needed Track and reconcile monthly charge card expenditures Assist in other front office responsibilities as needed Other duties as assigned Requirements: Qualifications: High School diploma or equivalent, Associates Degree preferred but not required. 2-4 years of office administration related experience. Intermediate experience with Microsoft Office Suite. Required Skills: High level of professionalism and have the ability to handle confidential information with discretion. Exceptional organizational skills; must be detail-oriented, able to prioritize and provide follow-up with all involved. Strong interpersonal skills with the ability to establish rapport quickly with others. Ability to excel in a fast-paced environment and manage multiple tasks, priorities, and projects. Ability to be a collaborative, team player. Compensation details: 25-30 Hourly Wage PI19216ac26d88-31181-39177912

Our Mission: Cornerstone disrupts violence through advocacy, support, and prevention. We partner with individuals, families, and organizations to build communities free from harm. Our Core Values: *Survivor- Centered *Social Justice *Well-Being *Collaboration *Integrity Summary of Cornerstone: Cornerstone is a $5.5 million organization that provides comprehensive services for individuals and families in the greater Twin Cities metropolitan area who are experiencing or have experienced domestic violence, sexual violence, human trafficking or general crime. Our offices are located in Bloomington, Brooklyn Center and Minneapolis. Learn more at www.cornerstonemn.org Diversity and Inclusion: We are committed to a nondiscriminatory approach and provide equal opportunity for employment and advancement in all of our departments, programs, and worksites. BIPOC and LGBTQ+ community are strongly encouraged to apply. Pay Range: This is an unpaid position. Job Summary: Cornerstone is seeking a motivated and dedicated Administrative Intern to support our mission of creating communities where individuals and families are safe and children thrive. This role offers an excellent opportunity to gain hands-on experience in a non-profit environment dedicated to reducing domestic violence, sexual violence, human trafficking, and general crime. The intern will provide administrative support to the Executive Administrative Assistant and other team members, assisting with a variety of tasks that contribute to the smooth and efficient operation of the organization. Essential Functions: Administrative Support: Assist with general office duties, including filing, answering phones, data entry, and managing correspondence. Meeting & Event Support: Help with the coordination of meetings and events by compiling necessary resources, preparing meeting materials, and assisting with logistics. This includes providing logistical support for internal and external organizational events. Communication & Correspondence: Help manage correspondence and support the prioritization of tasks by tracking to-dos and slating tasks appropriately. Office Operations: Assist with office and operations support by conducting research to inform and initiate new processes to enhance administrative operations. Data & Records Management: Help maintain paper and electronic filing systems. Research: Conduct research to support the organization's initiatives. Experience/Qualifications: Currently enrolled in or a recent graduate of a relevant degree program (e.g., non-profit management, social work, business administration, or a related field. Strong attention to detail, organizational skills, and the ability to prioritize tasks. Excellent interpersonal skills and the ability to collaborate effectively with team members. Working knowledge of Microsoft Office Suite and Zoom, and a comfort with technology. Ability to exercise good judgment and deal with confidential information with discretion. A passion for social justice and a commitment to Cornerstone's mission. Physical Requirements: This position requires prolonged periods of sitting at a desk and working on a computer. Ability to operate standard office equipment and keyboards. Visit our career page at: https://cornerstonemn.org/about/employment/ EEO Statement: Cornerstone strives for a fully inclusive work environment and does not discriminate on the basis of race, color, creed, religion, national origin, sex, sexual orientation, veteran, disability, age, marital or, familial, and/or with regard to public assistance or any other characteristic. We are an Equal Opportunity and Affirmative Action Employer.

Full-time Description The Front Desk Administrative Assistant provides essential administrative, clerical, and receptionist support to Bell and Department Managers. This role is integral to projecting a professional company image, managing daily office operations, and creating a welcoming, efficient environment for staff and visitors. Key Responsibilities: Serve as the first point of contact for our office, efficiently managing phone calls and directing them to appropriate staff members, while handling general inquiries with ease. Welcome and verify visitors, ensuring a seamless entry process by being attentive to scheduled guests and daily events. Greet clients and visitors warmly, facilitating the use of our iPad visitor login system. Utilize Microsoft Office suite (Word, Excel, Outlook) to create and modify documents, contributing to the smooth operation of our office. Execute general clerical tasks, including photocopying, mailing, and filing, maintaining both digital and physical records with meticulous care. Responsible for the receipt and distribution of parcels from couriers like UPS, FedEx, and others. Prepare small packages for shipment, including proper packing, labeling, and documentation to ensure efficient delivery and compliance with shipping regulations. Coordinate meetings and conference room schedules via Outlook Calendar, demonstrating strong organizational skills. Assist in the preparation and clean-up of conference rooms, ensuring a professional environment for meetings. Support various departments with project-based work, especially during critical times like board meeting preparations or special events. Oversee office supply inventory, placing orders as needed to ensure the office is well-stocked and functional. Maintain kitchen and breakroom areas, ensuring supplies are stocked and spaces are organized and clean. Plan and coordinate yearly and monthly company-wide events, including managing food catering and organizing lunches for various events and departments, ensuring each event is memorable and runs smoothly. Act as a liaison for resolving issues related to printers and copiers with external vendors. Take on additional duties and projects as needed, showing flexibility and a commitment to the company's needs. Requirements Skills and Abilities Required: Exceptional communication skills, both written and verbal, with an emphasis on professional and courteous interaction. Outstanding customer service orientation, ready to exceed expectations. Meticulous attention to detail and superb organizational capabilities. A proactive approach to work, with the ability to self-motivate and prioritize tasks effectively under pressure. Ability to be resourceful and proactive when issues arise. Proficiency in Microsoft Office and familiar with standard telephone protocols. Adaptability to swiftly changing policies and procedures, maintaining efficiency. Educational and Experience Requirements: High School Diploma or G.E.D. 0-1 years of clerical experience. Preferred Education and Experience: Associate degree or bachelor's degree. 1-3 years of administrative experience. Salary Description $18/hr - $24/hr

Part Time Administrative Associate This Work Is Our Mission At College Possible, we believe talent is universal. For many students, the path to college can feel overwhelming or out of reach. That's where you come in. We support students on their journey to higher education by providing personalized coaching, resources, and guidance. When you join College Possible, you become part of a team dedicated to making college access and success a reality. Together, we help students navigate the admissions process, overcome challenges, and earn their degrees. Our Impact 87% of College Possible students are admitted to college and are enrolled at 866 colleges and universities across the United States. Nationwide, we've served 99,000+ students since 2000. Why Join Our Team? When you work at College Possible, you're not just taking a job-you're advancing a mission to help more students get to and through college. You'll play a direct role in helping students achieve their educational goals and build brighter futures. Key Benefits ✅ Professional Growth Access training, mentorship, and career development opportunities as you support student success. ✅ Mission-Driven Impact Make a direct difference in students' lives by helping them access and complete college. ✅ Collaborative Community Join a team that values teamwork, innovation, and excellence in service of students. ✅ Work-Life Balance Enjoy flexible work options, unlimited PTO, and resources to support your well-being. Basic Description The Administrative Associate is a part-time, hourly position that works closely with the College Possible leadership team to ensure the College Possible MN office runs professionally and efficiently. Duties include, but are not limited to, general office management, organizing events and special projects, providing support to the College Possible MN leadership team, staffing the front desk (screen, prioritize and answer phone calls and electronic correspondences or direct them to the appropriate individual or department), greeting guests to the office and managing the sign in/out process. Office Management: Coordinate all site office functions and maintenance needs. Maintain all office equipment in proper working order, placing service calls as needed to ensure minimal disruption in operations. Collect and distribute all incoming mail and coordinate all outbound mail for the site. Coordinate calendars for internal conference rooms and serve as point person for reserving building conference rooms. Coordinate all purchasing and receiving for the site in keeping with organizational policies. Monitor, maintain, track and order office supplies and equipment necessary for day-to-day use. Serve as the primary point of contact for site property managers. Oversee the coordination of Mobile Emergency Response Leaders (MERLs). Reception: Staff the front desk (screen, prioritize and answer phone calls and electronic correspondences or direct them to the appropriate individual or department, ensuring that all calls are addressed in a prompt, professional and courteous manner). Greet guests to the office and ensure visitors are addressed in a prompt, professional and courteous manner. Manage and train on the security system and manage the sign in/out process for visitors to the office. Technology Support: Provide timely in-office support as needed for minor issues with equipment or software (e.g. printer jams, toner replacement, postage machine, etc.). Provide a bridge between the MN team and either the National office or our third-party tech support vendor as appropriate. Plan Special Projects and Events: Work with site leadership to create and manage or support project plans for events including but not limited to; board meetings, team retreats, holiday events, donor fundraisers, service celebration, etc. Provide operations support to all events as needed (e.g. Welcome Weeks, Launch, etc.). Other special projects and events as assigned. Other duties as assigned. What You Bring Education/Certifications/Licenses: Associate or bachelor's degree preferred Related Work Experience: Operations or Administrative experience highly desired. Computer/Software Skills: Strong computer skills, including demonstrated proficiency in: Microsoft Office Suite. Ability to troubleshoot minor technology issues and serve as liaison between site and tech support company. Other Skills, Abilities and Requirements: Excellent organizational skills and the ability to prioritize and manage multiple projects and meet deadlines in a fast-paced environment. Exceptional visual, verbal, and written communication skills. Openly communicates necessary information with accuracy in a timely manner. Project Management skills. Passion for mission and the transformative power of education and opportunity. Actively contributing to the organization's culture. Excellent communication and interpersonal skills, both verbal and written. Attention to detail, including proofreading, and project follow-up and follow-through. Demonstrate respect, honesty, integrity, and fairness to all. Must be willing and able to work evenings and weekends occasionally. Physical Requirements: Ability to lift to 20 pounds when needed. Hybrid work environment with limited travel. Ability to stand and/or sit for a minimum of 7 hours a day. Valid driver's license and insured vehicle required. What We Offer In addition to joining a committed, diverse, values-based organization, we offer: Pay: $22-$25 per hour Employment Status/hours: In-Person; Part-time; Tuesday and Friday (16-20 hours/week) Start: November An opportunity for you to have a tremendous impact both internally and in the broader country. Personalized professional development and growth opportunities. To Join Our Growing College Possible Team Please apply at: ******************************* Include a resume and cover letter

About Mosaic Auto Group: Mosaic Auto Group is a leading automotive dealership group committed to providing excellent customer service and a seamless experience for both our clients and our employees. We specialize in a wide range of automotive services, including vehicle sales, financing, warranties, and product support. We are looking for a highly organized and detail-oriented individual to join our team and contribute to the smooth operations of our business. Job Description: We are seeking an Administrative Support Specialist to assist with various administrative tasks, including data entry, warranty and product cancellations, funding, and customer handling. This role requires excellent organizational skills, attention to detail, and a customer-first mindset. The ideal candidate will be a proactive team player who is comfortable handling multiple tasks at once and able to manage time effectively in a fast-paced environment. Responsibilities: Data Entry: Accurately input data related to vehicle sales, customer details, financing, warranties, and cancellations into the company's systems. Ensure that all data is correct, complete, and up to date. Warranty and Product Cancellations: Process warranty claims and product cancellations in accordance with company policies. Communicate with customers and suppliers to resolve any issues or discrepancies. Maintain accurate records of all warranty claims and product cancellations. Funding: Assist in the preparation and processing of vehicle financing documents. Coordinate with financial institutions and internal teams to ensure proper funding of deals. Maintain and organize financial records related to vehicle sales. Customer Handling: Provide exceptional customer service to clients by answering questions, addressing concerns, and guiding them through the sales or service process. Follow up with customers to ensure satisfaction and resolve any outstanding issues. Communicate with customers regarding warranties, cancellations, and any other relevant services. General Administrative Support: Support the sales and service teams with various administrative tasks as needed. Ensure that all required paperwork and documentation are processed accurately and in a timely manner. Qualifications: Previous experience in an administrative, customer service, or automotive-related role is preferred. Strong attention to detail with excellent organizational skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office software. Ability to work in a fast-paced environment and manage multiple tasks effectively. Strong verbal and written communication skills. Customer-focused with a professional and friendly demeanor. Ability to handle confidential and sensitive information. Experience with warranty claims processing and vehicle financing is a plus. Why Join Us? Competitive salary and benefits package. A dynamic and supportive work environment. Opportunities for career growth within a well-established company. Employee discounts on automotive services and products.

Falcon Heights, MN, is a small, welcoming community in the Twin Cities metro, home to the Minnesota State Fairgrounds and the University of Minnesota's St. Paul campus. It offers a unique blend of hometown feel and city convenience. The Administration and Communications Intern supports the City's communications and administrative operations, with hands-on experience in digital content creation, community outreach, and local government administration. This role is ideal for students or recent graduates seeking exposure to public sector communications, constituent services, and city operations. To apply: **************************************************

Direct Support Assistant As a True Friends Direct Support Assistant, you'll make a meaningful impact by supporting participants with personal care, meals, and fun recreational activities while actively engaging and encouraging them to try new things. This role is a rewarding opportunity to help participants, grow, build confidence, and enjoy new experiences in a supportive and inclusive environment. (Please note: this role does not involve administering medication or overnight supervision) Schedule: Part-time, year-round, weekend, day shift Pay: $14.67 Location: In person True Friends Benefits: Flexible scheduling options Opportunities to gain and grow leadership skills Support a healthy work-life balance Free meals during summer months Employee Referral Program Scenic and inspiring work environment Retirement Savings Plan with opportunity for 3% Employer Match Fun, organization-wide Events Cabin Rental Discounts ...and more! How You'll Contribute: Assists participants with activities of daily loving, including personal cares, meals, and recreational/leisure activities Lead recreational and leisure activities as assigned by leadership Report any changes in participant condition promptly Ensure participants' belongings are properly checked in and returned Complete all required documentation accurately and timely Maintain cleanliness and organization of areas used by participants and staff Participate in training and professional development opportunities Attend and actively participates in staff meetings Perform other duties as assigned What You'll Bring to the Table: Age 16-17 (if you are 18 or older please apply for the Direct Support Professional role) Must be able to pass an organizational background study Strong communication skills Able to handle physical aggression and challenging behaviors Detail-oriented with a strong emphasis on safety Team player who can follow instructions effectively Previous experience working with individuals with disabilities preferred Physical demands Ability to see, hear, and communicate verbally Ability to lift up to 50 lbs. Ability to walk, sit, stand, bend, reach, climb, balance, stoop, kneel, crouch, crawl, and move continually during working hours Ability to feel objects and use fingers to operate tools and controls True Friends is a nonprofit organization providing life-changing experiences that enhance independence and self-esteem for children and adults with disabilities. True Friends' programs include camp, respite, retreats, team building, therapy and adaptive riding, and travel; serving over 25,000 individuals annually.

. Pay Rate: $19.00 an hour ESSENTIAL DUTIES AND RESPONSIBILITIES Greet guests and direct them to the appropriate areas, ensure they feel welcome Notify staff when their appointments arrive Answer phone calls, respond to emails and voicemails, and assist with general inquiries in a friendly and professional manner. Schedule appointments and manage the booking system using spa software, ensuring an organized and efficient flow of services. Handle incoming calls, answer questions regarding the property, and Spa offerings Promote services offered and retail products Process cash, credit / debit card and comp transactions for services and retail products accurately track cash and credit/debit gratuity. Maintain cleanliness and organization in all areas of the spa, including, relaxation lounge, locker rooms, treatment rooms, and retail areas Assist with laundry duties, ensuring fresh linens and towels are available for guest services. Perform general clerical duties such as maintain files and process mail Assist with processing payroll, including tracking tips and commissions for spa staff. Ensure all payroll, tips, and commission data is accurately entered and documented. Help maintain financial records related to payroll and tips distribution. Monitor inventory levels for retail products and spa supplies, ensuring items are well-stocked. Place orders for new products and track deliveries to maintain adequate supply levels. Perform regular inventory checks and update records to maintain accuracy. Accurately input guest services, preferences, and appointments into the spa management software. Keep spa service offerings up to date in the spa software, including adding new services or making changes to existing ones. Ensure accurate descriptions, pricing, and availability of services in the spa management system, website, and brochure. KNOWLEDGE AND CERTIFICATION, SKILLS AND ABILITIES Required Knowledge and Certification: 1- year previous experience in an office setting preferably in a Spa / Salon setting Preferred Knowledge and Certification: 1- year scheduling experience Required Skills: Accurate and detail-oriented Highly organized and ability to adapt quickly to changing priorities Strong computer skills Microsoft Office (Word, Excel and Outlook) Excellent written, verbal and interpersonal communication skills Required Abilities: Ability to work fast and efficiently Ability to follow established dress code policies and practice good personal hygiene Ability to interact with guests, coworkers and management in a professional and courteous manner Ability to enthusiastically and professionally sell spa products and services Ability to speak in a clear, concise and pleasant voice Ability to answer a multi-line phone system in a professional and courteous manner PHYSICAL DEMANDS Must be able to walk, stand or sit for long periods throughout the day Must have a good sense of balance, and be able to bend and kneel and stoop Must be able to reach and twist occasionally Must be able to push, pull and grasp objects occasionally Must have the ability to independently lift up to 25+ pounds occasionally Must be able to perform repetitive hand and wrist motions Must have good eye hand coordination WORKING ENVIRONMENT Work is performed in the Spa, which includes chemicals, aroma therapy scents and nail products; May require going on the gaming, which has flashing lights, frequent loud noises and cigarette smoke Must be able to work in cramped, tight quarters Must be willing to work a flexible schedule including all shifts, weekends and holidays Extensive computer use Occasionally must deal with angry or hostile individuals High volume direct public contact

Benefits: PTO and other great benefits Continuous clinical and business training Company-paid CEU's Company-paid MalPractice Insurance If health and wellness are important to you, and you have a passion for helping people improve their lives and health, this may be the perfect position for you! We are a fast-paced, upbeat chiropractic and progressive rehab clinic helping patients get back to doing what they love through chiropractic care, progressive rehab (PT), and other wellness services. If you are energetic, friendly, fun, purpose-driven, motivated, and a team player, we should talk! And because everything in our office moves quickly and there are multiple tasks to be completed, your strong phone, computer, and people skills are all vital. You'll be involved in many areas of the practice including promotional communications, helping people, customer service, and handling finances. You'll enjoy great pay, the opportunity to earn monthly bonuses, and benefits! Who you are:Do you have a gift for meeting new people and getting them to like you? Do people look to you first for help because they know it will get done? Are you quick to smile and have contagious enthusiasm? Do you derive a great deal of pleasure and strength from developing professional relationships with clients? Do you have a conscientiousness for doing things right and following tasks through to completion? What you will do: Insurance verifications Create financial worksheets Deliver financial reviews with patients Make product and supplement recommendations based on the doctor's treatment plan Scan incoming insurance EOBs Assist with marketing campaigns, creative content, community outreach Weekly patient reporting Maintain confidentiality as it pertains to HIPAA guidelines Work with the rest of the team to keep the clinic clean and clutter-free Manage patient flow between Doctor, Rehab, and Front Desk to ensure Patient experience is efficient, fun, and effective Maintain patient accounts by obtaining, recording, and updating personal and financial information Collect patient charges, control credit extended to patients, and file, collect, and expedite third-party claims Maintain business office inventory Other Administrative tasks What you need Two-year degree or more is preferred but not required Previous experience in customer service must be demonstrated Proficiency in Microsoft Office and Windows is required If you feel you would be a great fit in our office please apply! We look forward to speaking with you! Compensation: $18.00 - $22.00 per hour WHAT WE DO: At HealthSource Chiropractic, we don't just focus on chiropractic care-we prioritize the patient experience with a special emphasis on personalized care and well-being. We offer state of the art chiropractic treatments, personalized care plans, and holistic wellness services. When patients come to our clinic, they gain the power to reclaim their health and to get back to doing what they love- pain free. We offer comprehensive training and support to help our team succeed. To learn more about our exciting opportunity and then take the next step toward becoming a HealthSource team member today, simply contact us for more information. JOIN THE HEALTHSOURCE TEAM AND… Be a part of the ever-growing team focused on blending personalized and customized chiropractic and wellness care- in order to provide each patient with a unique treatment care plan! Access ongoing support and join a community of chiropractors, rehab specialists, billing specialist, and front desk specialists to enhance your skills and advance your career. Build a rewarding career with substantial earning potential Experience a practice environment that feels like home, with colleagues who feel like family. Spend your days in a professional, inviting clinic and foster meaningful connections with patients. Help patients achieve optimal health and wellness each day.

Park Nicollet is looking to hire an Office CPAP Coordinator to join our Health Care Products team! Come join us as a Partner for Good and help us make an impact on the care and experience that our patients and their families receive every day. This position will coordinate administrative functions and workflows in providing clinical and billing services to Home Medical Equipment (HME) patients. Major responsibility will be to support the customer service, clinical, and billing functions for HME as well as support and follow-up for HME patients. This position has primarily clerical responsibilities with other duties that include office supply management and medical equipment procurement and coordination. Management and triaging of department phone calls is a major component of this role. Work Schedule: Monday through Friday 8:30 am- 5:00 pm. Primary location St. Louis Park. Secondary location Maple Grove. Required Qualifications: Education, Experience or Equivalent Combination: One or more years of sales/customer service experience in a DME or business environment with high service standards required. Experience managing customer service issues via telephone Knowledge, Skills, and Abilities: Analytical, data entry and mathematical ability Moderate to advanced computer working knowledge (i.e., Windows, Word, Excel and Outlook) Ability to multitask and coordinate projects Phone customer services skills Proven proficiency in the operation of the following: Telephone; Personal Computer (Utilizing Applicable Software); Calculator; Printer; Photocopier; and FAX Machine. Preferred Qualifications: Education, Experience or Equivalent Combination: Associate degree or bachelor's Degree preferred. Advanced degree in relevant medical field (e.g., coding, medical administrative) preferred. Experience with inventory management, electronic health care management software, merchandising and performing retail transactions preferred. Four (4) years clerical/data entry experience preferred. Prefer previous medical and customer service experience at a Durable Medical Equipment company. Knowledge, Skills, and Abilities: Sales and customer service training a plus. Knowledge of sleep therapy supplies and equipment, product lines, and insurance guidelines for reimbursement is desirable. Knowledge of medical customer service is beneficial. Advanced working knowledge of electronic medical record systems is beneficial. Benefits: Park Nicollet offers a competitive benefits package (for eligible positions) that includes medical insurance, dental insurance, a retirement program, time away from work, insurance options, tuition reimbursement, an employee assistance program, onsite clinic and much more!

Job DescriptionOur Mission: Cornerstone disrupts violence through advocacy, support, and prevention. We partner with individuals, families, and organizations to build communities free from harm. Our Core Values: *Survivor- Centered *Social Justice *Well-Being *Collaboration *Integrity Summary of Cornerstone: Cornerstone is a $5.5 million organization that provides comprehensive services for individuals and families in the greater Twin Cities metropolitan area who are experiencing or have experienced domestic violence, sexual violence, human trafficking or general crime. Our offices are located in Bloomington, Brooklyn Center and Minneapolis. Learn more at www.cornerstonemn.org Diversity and Inclusion: We are committed to a nondiscriminatory approach and provide equal opportunity for employment and advancement in all of our departments, programs, and worksites. BIPOC and LGBTQ+ community are strongly encouraged to apply. Pay Range: This is an unpaid position. Job Summary: Cornerstone is seeking a motivated and dedicated Administrative Intern to support our mission of creating communities where individuals and families are safe and children thrive. This role offers an excellent opportunity to gain hands-on experience in a non-profit environment dedicated to reducing domestic violence, sexual violence, human trafficking, and general crime. The intern will provide administrative support to the Executive Administrative Assistant and other team members, assisting with a variety of tasks that contribute to the smooth and efficient operation of the organization. Essential Functions: Administrative Support: Assist with general office duties, including filing, answering phones, data entry, and managing correspondence. Meeting & Event Support: Help with the coordination of meetings and events by compiling necessary resources, preparing meeting materials, and assisting with logistics. This includes providing logistical support for internal and external organizational events. Communication & Correspondence: Help manage correspondence and support the prioritization of tasks by tracking to-dos and slating tasks appropriately. Office Operations: Assist with office and operations support by conducting research to inform and initiate new processes to enhance administrative operations. Data & Records Management: Help maintain paper and electronic filing systems. Research: Conduct research to support the organization's initiatives. Experience/Qualifications: Currently enrolled in or a recent graduate of a relevant degree program (e.g., non-profit management, social work, business administration, or a related field. Strong attention to detail, organizational skills, and the ability to prioritize tasks. Excellent interpersonal skills and the ability to collaborate effectively with team members. Working knowledge of Microsoft Office Suite and Zoom, and a comfort with technology. Ability to exercise good judgment and deal with confidential information with discretion. A passion for social justice and a commitment to Cornerstone's mission. Physical Requirements: This position requires prolonged periods of sitting at a desk and working on a computer. Ability to operate standard office equipment and keyboards. Visit our career page at: https://cornerstonemn.org/about/employment/ EEO Statement: Cornerstone strives for a fully inclusive work environment and does not discriminate on the basis of race, color, creed, religion, national origin, sex, sexual orientation, veteran, disability, age, marital or, familial, and/or with regard to public assistance or any other characteristic. We are an Equal Opportunity and Affirmative Action Employer. Powered by JazzHR 2UPiuDLBqH

Delano is a growing community on the western edge of the metro area that is rich in heritage and natural beauty while providing a safe environment in which to live, work, and play. This position will have the opportunity to be involved in all areas of the City, including work with elected officials, advisory commissions, and City departments. Working with all aspects of local government in a city that prides itself on excellent services, opportunity, and community involvement. Past interns have gone on to a wide variety of careers, including local government and non-profit leadership. The Ideal candidate will have a bachelor's degree in political science, public administration, business management, communications, English, or a related field, and considering or enrolled in a graduate program. This is a temporary, full-time position for up to two years of employment. Apply and learn more: *******************************************************************************************************************