Administrative coordinator jobs in Boise, ID - 106 jobs

Zions Bancorporation is one of the nation's premier financial services companies operating as a collection of great banks under local brands and management teams in high-growth western markets. Zions is regularly recognized by American Banker as one of the "Best Banks to Work For" and as having a top banking team in its list of "The Most Powerful Women in Banking." Our customers consistently vote us as the best bank in our local markets., We value our employees, and we are committed to search out, recognize and create fulfilling opportunities for outstanding people within our organization, rewarding them for their contributions to our success. We recognize that banking is a "local" business, and that to be successful, we must have very strong ties to the communities we serve and strong relationships with our customers. With benefits starting on day one, 11 bank holidays, profit sharing and company-matched 401(k) contributions, Zions is dedicated to being an employer of choice in our communities. At Zions, the possibilities are endless. You bring the talent; we bring the opportunity. We are looking for a Trust Administrator Specialist in Boise, ID. In this role, you will work with an experienced team dedicated to providing excellent service to their clients and business partners. As part of the Idaho Corporate Trust team you will provide support to Trust Administrators and learn about the interesting corporate trust industry, with opportunities for career advancement. Ideal candidates will have the skills and experience necessary to : Assist a team of Trust Administrators coordinating and executing all transactional activity. Work closely with clients and business partners to maintain a high level of customer service, communication, and satisfaction. Prepare calculations, such as rates, debt service, accrued interest, etc. Prepare and settle investment trades. Generate internal reports and complete audit confirmations as requested. Open and close accounts, monitor account compliance, and file all account related documents. Adhere to details and multiple daily deadlines while working well under pressure. Perform other duties as requested. What you need to bring to the table : College degree preferred. Clear communication, strong problem solving and critical thinking skills. General banking knowledge. Highly detail oriented. Excellent organizational skills. Proficient in MS Office programs, especially Excel. Benefits: Medical, Dental and Vision Insurance - START DAY ONE! Life and Disability Insurance, Paid Parental Leave and Adoption Assistance Health Savings (HSA), Flexible Spending (FSA) and dependent care accounts Paid Training, Paid Time Off (PTO) and 11 Paid Federal Holidays, and any applicable state holidays 401(k) plan with company match, Profit Sharing, competitive compensation in line with work experience Mental health benefits including coaching and therapy sessions Tuition Reimbursement for qualifying employees enrolled in an accredited degree program related to the needs of the business, maximum of $5,250 per calendar year, employees are eligible for the program upon hire Employee Ambassador preferred banking products

The Pacific Companies, named by AHF Magazine as a national, Top 10 Affordable Housing Developer is seeking an enthusiastic, productive, organized and ambitious Administrative Assistant to join our Development Team! Contract Administration Track/Monitor Contractor Invoicing Electronic organization of documents and records management. Daily scanning, copying and filing Assist entire development team as needed with periodic special projects. Maintain data entry in software and excel spreadsheets. Other duties as assigned. Job Skills & Abilities: Functions effectively as part of a team. Database maintenance and management. Excellent time management and organizational skills. Computer knowledge and efficiency. Ability to maintain discretion and confidentiality at all times. Dependability. Strong decision making/problem solving skills Qualifications: High proficiency in Excel, Word, and other general office software (such as Outlook) Strong verbal and written communication skills Strong analytical abilities, including the ability to troubleshoot problems and recognize areas for improvements Excellent time management, organizational, and interpersonal skills Strong attention to detail with the ability to work independently and with a team to get the job done proficiently and accurately

Starting Hourly Wage: $18.00 per hour The Administrative Specialist provides customer service and performs clerical and administrative support to the Juvenile Probation Department. This position requires a high degree of thoroughness and accuracy. Familiarity with legal forms and procedures is required to perform these duties. The work is performed under the supervision of the Lead Administrative Specialist, but some latitude is granted for the exercise of independent judgment and initiative. The principal duties of this class are performed in a general office environment. Key Responsibilities · Customer Service: o Answers incoming calls and greets walk-ins o Refers youth and families to probation officers o Determines family needs through interviewing and communication exchange · Administrative and Clerical Support: o Provides clerical support to department staff by setting appointments and taking messages o Prepares, distributes department mail o Transcribes recordings into reports for probation officers o Types reports accurately and timely o Edits and formats reports for probation officers o E-files documents o Verifies Juvenile Probation calendar to the iCourt calendars as assigned · Financial and Payments: o Takes payments from youth and families o Manages daily petty cash o Reconciles payments in iCourt and the case management system · Data Entry and Database Updates: o Enters petitions, diversions, and probation violation case information o Scans case-related documents to the Case Management System o Records drug test results and assists probation officers in managing referrals to outside agencies · Other Duties: o Performs all work duties and activities following county policies, procedures and safety practices o Other duties as assigned Qualifications Skills and Abilities: · Legal terminology and legal forms, methods and procedures · Basic bookkeeping skills · Court procedures and practices · Office equipment, practices and procedures · English grammar and punctuation · Department policies and operations as applied to the work performed · Work cooperatively and constructively with fellow workers and members of the public to provide the highest level of customer service · Follow oral and written instructions · Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks promptly · Type a minimum of 50 wpm Special Qualifications · Successfully complete a background investigation · Ability to become a Notary Public Education and Experience · High school diploma or GED equivalency · One to three years of experience in relevant roles or industries Essential Physical Abilities · Clear speech with or without an accommodation, to effectively convey detailed or important instructions or ideas accurately, loudly and/or quickly · Sufficient clarity of hearing with or without reasonable accommodation to enable the employee to hear average or normal conversations and receive ordinary information · Visual acuity, with or without an accommodation, to read instructions, review and organize documents · Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks · Ability to lift to 50lbs Disclaimer: To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Canyon County is an Equal Opportunity Employer. Employment decisions related to recruitment and selection are made without regard to race, color, religion, sex, national origin, age, disability or genetics.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Full-time Description This role is for you if… You're the kind of person who finishes the loop, not just starts the task. You can juggle details without dropping the ball, keep things polished and professional, and you're energized by being the go-to person who makes an office run smoothly. Do you… Love turning messy, real-life details into clean lists, trackers, and follow-through? Stay calm when priorities shift and requests come in fast? Take pride in professional, polished output - especially printed materials, packets, and client-facing documents? If so, keep reading. Role Overview We're hiring an Executive Assistant & Office Coordinator to support RELA's leadership team and keep our Boise office operations running smoothly. This is an assistant/support role - you'll coordinate with department owners (HR/recruiting/compliance, accounting/finance, scheduling leaders) and help get work done, documented, and followed through. You are not the primary owner of HR, accounting, or scheduling - but you are expected to be a dependable Boise-based operator who helps keep things moving and closes loops. Executive & Leadership Support Manage calendars, meetings, agendas, and follow-ups. Draft professional emails and internal communications. Track action items and deadlines; drive tasks to completion. Support special projects, research, and miscellaneous “make this happen” requests. Boise Office Operations (The “Office Glue”) Be the Boise point of contact for walk-ins/visitors and interpreter support. Keep the office organized and running; supplies, facility needs, vendor coordination. Coordinate logistics for on-site meetings, interpreter training, and orientation. Handle mail/shipping and secure document handling. Maintain clean digital/physical filing and documentation standards. Translation Coordination Own translation projects end-to-end: intake, requirements gathering, quoting inputs, and delivery timelines. Assign work to the right translator/reviewer, track progress, and keep stakeholders updated. Review final deliverables for completeness and client-ready formatting/polish; coordinate revisions when needed. Deliver the final product to clients professionally and on time; maintain a clean translation log/status tracker. Ensure translation billing details are complete and hand off clean documentation for invoicing. Coordinate certified/notarized translation needs when applicable. Print Production & Polished Materials (This matters here) Print, laminate, trim, and distribute badges and OPI/VRI cards cleanly and consistently. Produce professional office/client-facing materials (signs, packets, handouts). Apply strong visual attention to detail: alignment, margins, spacing, borders, color, consistency. Update simple materials using templates (e.g., Canva, Word/PowerPoint layout, PDF tools). You can reliably produce clean, aligned, consistent badges/cards/packets (not crooked, not off-center, not sloppy) Finance/Billing Support (Non-Accounting) Receive and record client payments (checks). Prepare/coordinate deposits and deposit documentation (audit trail). Send confirmations/supporting docs to accounting for recordkeeping. Support invoice inputs and routing (details, PO numbers, job references, translation vs interpreting). Assist with collections support (tracking, documentation, follow-up). Chase clarifications on time/actuals mismatches and invoice exceptions. Compliance & Onboarding Support (Assist HR Team) In-person Boise support for interpreter onboarding and document collection/scanning. Track and follow up on compliance requirements and escalate at-risk deadlines. Keep interpreter files accurate, current, and clean (no duplicates/outdated docs). Support status changes and ensure updates “stick” across tools (as directed). Operations Follow-Up Engine Maintain action-item and open-loop trackers. Send clear status updates so leadership doesn't have to chase people. Coordinate across teams to ensure Boise-side steps are completed and documented. Light Phone Coverage / Scheduling Support (Backup Only) Triage overflow calls and route correctly while capturing key intake details. Perform simple scheduling support tasks only when delegated (confirm availability, send templates, update notes). What Success Looks Like (90-Day Win) Leadership feels a real reduction in mental load because follow-ups and tracking are handled. Boise office looks and feels organized, welcoming, and reliable. Printed materials (badges/cards/packets) look consistently professional. Tasks don't stall - work moves forward with clear documentation and closed loops. The Fine Print Position: Executive Assistant & Office Coordinator Status: Full-Time (35+ hours/week), Non-exempt (W-2). Work Location: In-office position at our Boise office. Compensation: $22-$25/hour depending on experience. Probation: 90-day introductory period with performance review. Schedule: 35-40 hours per week, Monday-Friday between 9:00 AM-5:30 PM & occasional needs on weekends & evenings. 30-minute paid lunch. How to Apply Send your resume and a brief cover letter. If you want to stand out, include a short note answering: 1. Why you're a great “follow-up engine.” 2. A time you built a simple tracker/process that made work easier. 3. Optional: attach a sample of your work (a flyer, one-pager, checklist, or any printed/visual piece you're proud of). About RELA RELA Language Professionals provides interpretation and document translation services in over 80 languages, facilitating communication in healthcare and other community, business and legal settings, by enabling language access for Limited English Proficient individuals in our communities while simultaneously helping our clients effectively reach, serve, communicate seamlessly and foster understanding with each other through our interpreters and translators. We support our language professionals by providing professional work opportunities for them to serve their local communities and foster a supportive network for language professionals to excel in their skills and careers with ongoing professional development. Requirements What You'll Need Experience & Skills 2+ years of administrative support, office coordination, or executive support. Strong written communication and professional judgment with confidential information. Excellent organization, follow-through, and “finish what you start” discipline. You can reliably produce clean, aligned, consistent badges/cards/packets (not crooked, not off-center, not sloppy) Must-Have Traits Calm under pressure, resourceful, and solution-oriented. Warm, professional, and confident with walk-ins and phone interactions. High ownership, low ego - accountable and reliable. Strong attention to detail, including visual/presentation polish. Nice-to-Have Canva/basic design/layout comfort. Notary Public (Idaho) or willingness to obtain within an agreed window. Experience in fast-paced, high-growth environments. Salary Description $22 - $25 / hr depending on experience/credentials

Merrick & Company, an employee-owned engineering and architectural consulting firm with headquarters in Colorado and offices throughout the country, is seeking an Office Administrator for our Boise, ID office. is $50,000 to $65,000 depending on experience. WHAT YOU'LL DO The Office Administrator will provide administrative support to the Merrick team and technical staff. Responsibilities include working the front desk, answering the phone and directing calls, maintaining common areas, planning and executing office events, coordinating lunch and learns, contributing to office morale, arranging staff travel, purchasing supplies, processing mail, shipping packages, word processing/preparation of documents, electronic filing, producing electronic and hard-copy documents, taking meeting notes, and general office support. Key Responsibilities * Maintain the professional appearance of the Boise office and greet visitors and vendors. * Organize and maintain employee and client badge/key access. * Oversee functionality of office equipment, including conference room communication platforms. * Purchase, organize, and maintain office supplies, project equipment, and safety equipment. * Manage incoming and outgoing mail/shipping. * Interface with building manager (RMH) and Merrick's internal Facilities and Information Technology Services departments for security, access, and office equipment functionality and preparedness. * Arrange office events (team building, holiday parties, community events, etc.). * Coordinate vendor lunch and learns. * Document attendance, action items, and minutes for meetings. * Check project documents and marketing materials for typographical and grammatical correctness. * Assist with travel arrangements and expense reporting. * Collaborate with administrative staff from other offices. * Provide administrative support including typing/word processing and formatting of Office 365-based files including Word documents, Excel workbooks, PowerPoint presentations, Visio diagrams, brochures, and fliers for general professional, communication, and aesthetic purposes. REQUIRED QUALIFICATIONS * Three (3) to five (5) years of experience working in a similar administrative role in the client service fields such as Engineering, Architecture or Consulting Services. * Associates Degree preferred. * Must be proficient in Office 365 applications, particularly the latest versions of Word, Excel, Outlook, and PowerPoint. * Knowledge of Adobe is required, as is the ability to learn new software. * Strong organizational, problem-solving skills, multi-tasking abilities, and attention to detail. * Must be able to meet deadlines and satisfy quality expectations in a fast-paced, quickly changing environment. * Exceptional interpersonal and communication (written and verbal) skills. Friendly and professional demeanor. PERKS * Employee Owned - all eligible U.S. employees have an Employee Stock Ownership Account. * Robust Employee Referral Program. * Annual performance and compensation reviews. * Professional Training and Development. * Employee Recognition Awards. * Peer Mentor Program * And Much More! ADDITIONAL INFORMATION * Apply online only. No e-mail, hard copy or third-party resumes accepted. * At Merrick, every resume is carefully reviewed by our team of experienced human recruiters-never by AI. We are committed to a fully human-centered hiring process, ensuring each candidate receives thoughtful, personalized attention at every stage. * Merrick & Company offers a competitive compensation and benefits package which includes health insurance, dental and vision coverage, 401(k), and paid time off (PTO). * Merrick is an Equal Opportunity Employer, including disability/vets. * Employment with Merrick is contingent upon completion of a pre-employment background check, MVR check, and drug screen. * Three (3) to five (5) years of experience working in a similar administrative role in the client service fields such as Engineering, Architecture or Consulting Services. * Associates Degree preferred. * Must be proficient in Office 365 applications, particularly the latest versions of Word, Excel, Outlook, and PowerPoint. * Knowledge of Adobe is required, as is the ability to learn new software. * Strong organizational, problem-solving skills, multi-tasking abilities, and attention to detail. * Must be able to meet deadlines and satisfy quality expectations in a fast-paced, quickly changing environment. * Exceptional interpersonal and communication (written and verbal) skills. Friendly and professional demeanor. The Office Administrator will provide administrative support to the Merrick team and technical staff. Responsibilities include working the front desk, answering the phone and directing calls, maintaining common areas, planning and executing office events, coordinating lunch and learns, contributing to office morale, arranging staff travel, purchasing supplies, processing mail, shipping packages, word processing/preparation of documents, electronic filing, producing electronic and hard-copy documents, taking meeting notes, and general office support. Key Responsibilities * Maintain the professional appearance of the Boise office and greet visitors and vendors. * Organize and maintain employee and client badge/key access. * Oversee functionality of office equipment, including conference room communication platforms. * Purchase, organize, and maintain office supplies, project equipment, and safety equipment. * Manage incoming and outgoing mail/shipping. * Interface with building manager (RMH) and Merrick's internal Facilities and Information Technology Services departments for security, access, and office equipment functionality and preparedness. * Arrange office events (team building, holiday parties, community events, etc.). * Coordinate vendor lunch and learns. * Document attendance, action items, and minutes for meetings. * Check project documents and marketing materials for typographical and grammatical correctness. * Assist with travel arrangements and expense reporting. * Collaborate with administrative staff from other offices. * Provide administrative support including typing/word processing and formatting of Office 365-based files including Word documents, Excel workbooks, PowerPoint presentations, Visio diagrams, brochures, and fliers for general professional, communication, and aesthetic purposes.

GAT is seeking a dynamic, dependable, and capable individual to join its team of aviation professionals.GAT offers a wide range of employee benefits to include major medical, 401K Plan, Dental and Vision coverage. Classification: Variable Hour, Non-Exempt Job Summary: Report directly to the General Manager. The primary day to day purpose and focus of this position is largely dictated on the immediate needs of the company. Job Responsibilities: Staffing: Work with the General Manager and HR to ensure staffing levels are maintained and to minimize hourly turnover. Source, screen and interview applicants using the competency-based interview guidelines found in hiring a guide and through the interview process Review and maintain an applicant tracking system Assist management team with maintaining staffing Conduct on-board orientation of new team members. Ensure use, execution, maintenance and administration of the on-boarding process. Investigate the applicability of out-of-scope. Secure customer's approval on the Daily Out of Scope form Daily timekeeping monitoring; identifies and resolves exceptions and obtains appropriate approvals prior to closing payroll for the pay period to ensure accuracy Publish and post memos as requested by management. Maintain a “Read and Initial” communication system and ensure all employees periodically review. Ensure corporate reports are forwarded to Corporate Headquarters, such as payroll change notices, profile changes Assist management with recruiting efforts, which includes coordinating advertising mediums, scheduling and/or conducting interviews, processing new hires, and scheduling classes for training and SIDA training, coordinating drug testing and background clearance Ensure OJI's are properly documented and sent to Corporate Headquarters Assist with purchasing as directed by management. Ensure purchase orders and/or approvals are obtained as required Adheres to company policies and procedures Perform other duties as assigned Requirements: Must have a High School diploma, GED Must be at least 18 years of age Able to proficiently speak, read, and write in English Advanced Excellent computer skill Proficient in Microsoft Word, Excel, and Outlook Previous Administrative and payroll experience preferred Must successfully complete all training requirements and maintain certifications throughout employment Must clear an FBI fingerprint background check and obtain a custom seal Must pass a pre-employment drug screen Work Environment: Able to work and focus in a fast-paced environment Must be detail-oriented Must always be safety-minded while working Effectively communicates instructions, policies, and procedures others can follow Provide positive and constructive feedback Maintains an understanding of and follows all applicable federal, state, airport, and company regulations, policies and procedures GAT Airline Ground Support, as an equal opportunity employer, makes hiring decisions based on business needs and the best-qualified candidates available and does not discriminate in its employment decisions on the basis of any protected category. GAT Airline Ground Support is a drug-free workplace and conducts random drug tests. Employment with GAT Airline Ground Support is contingent upon a clean driving record, 10-year Criminal History records check, and drug screen as required. You must also have proof of high school or GED completion.

Plumbing Solutions of Idaho is looking for a friendly and reliable Office Administrator to join our team in Meridian, ID. This administrative position earns $26/hour. Our team also enjoys a comprehensive benefits package. this includes: * Health insurance * HSA with company contributions * Paid dental, vision, and life insurance * EAP benefits * 401(k) with matching * Short-term disability * Tuition reimbursement * Paid Holidays and vacation * Company events ABOUT THIS OFFICE ADMINISTRATOR JOB You'll work Monday through Friday, 8:00 AM to 5:00 PM in our Meridian office. This is a full-time, on-site administrative role. Your day will be spent keeping the office running smoothly. You'll handle payroll and processing, take care of accounts receivable and accounts payable, and use ServiceTitan to help manage our operations. You'll answer phones, help team members with what they need, and make sure our processes stay organized and on schedule. Every day, you'll be part of a supportive team that works hard and enjoys working together. Would you excel in this Office Administrator position? Here's what you need: * 1+ year(s) of ServiceTitan experience * 1+ year(s) of bookkeeping or payroll experience * Strong focus on teamwork and being a great culture fit Three or more years of relevant experience is a bonus. Any other accounting or bookkeeping experience is also a plus. ABOUT US For over 15 years, we have proudly served our community as a trusted name in in-home services, consistently going above and beyond to earn our clients' trust and deliver results that reflect our commitment to quality. Our team is made up of skilled, dependable professionals who are both friendly and welcoming, working together in a family-oriented culture where teamwork comes naturally. We value and appreciate our employees, showing that through performance rewards, excellent benefits and perks, and a supportive work environment that encourages everyone to thrive. If this sounds like the kind of administrative role you'd enjoy, we'd love to hear from you. Apply today through our 3-minute, mobile-friendly initial application and take the first step!

WGNSTAR is a dynamic and growing company with a global footprint. Primarily focused on the semiconductor industry, we provide a platform for you to expand your career with knowledge gained on the job, and tailored development. We know we need talented people like you that hold similar values, which is why we do not put limits on learning, development, industry, and personal growth. Start your path to a WGNSTAR career today! Schedule: Monday-Friday, 7:00 AM to 3:30 pm Pay Rate: $26+ DOE, hourly Location: Boise, ID. Position Type: Full Time Benefits: This position is eligible for WGNSTAR's full benefits package, including Medical, Dental, Vision, and 401(k). Additional benefits are listed at the end of this posting. Principal Duties and Responsibilities: * Manage daily administrative tasks, including collaboration with team members. * Coordinate with vendors and track purchase order deliveries. * Coordinate team meetings and events and support EHS promotional efforts. * Assist in project management by tracking deadlines and facilitating communication. * Accurately file, track, and distribute project documents. * Handle expense reporting, invoicing, and basic accounting tasks. * Make process suggestions to increase document control accuracy and efficiency. * Liaise with vendors and clients, providing excellent customer service. Requirements: * High school diploma or equivalent; associate or bachelor's degree preferred. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.) * Exceptional verbal and written communication skills. * Strong organizational and time-management skills. * Ability to work independently and as part of a team. * Detail-oriented. Additional Benefits: Paid Vacation, Select Holidays, Overtime Opportunities, On-site Facilities & Career Development Opportunities. The people who thrive most at WGNSTAR are those individuals who perform well in a team environment, enjoy interacting and engaging with several different stakeholders, and adapt quickly to changing environments, while leveraging their skills, quality, and knowledge to drive themselves and their teams towards continuous improvement and success. This is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. Apply for this job

Job Description The Opportunity This role starts as a Project/Office Administrator and is designed to grow into a true Executive Administrator as the company expands. You'll be the connective tissue across owners, field teams, subs, and clients. In the near term, that means driving day-to-day project and office operations. Long term, you'll help protect executive time, refine systems, and build out the administrative backbone of the business. This is a fit for someone who: Likes to build systems, not just “do tasks” Enjoys wearing multiple hats in a growing small business Is curious about automation, AI tools, and smarter workflows Wants a long-term home where they can grow with the company Key Responsibilities Project & Office Administration Support project set-up, documentation, and closeout (contracts, COIs, permits, change orders, etc.) Track invoices, pay applications, and basic job cost-related admin (routing, approvals, follow-up) Maintain organized digital and physical files for projects, vendors, and clients Handle incoming calls, mail, and general office coordination; route items to the right person quickly Executive & Owner Support Triage owners' inboxes and highlight what actually needs their attention Own calendar management, meetings, and basic travel coordination Draft and polish emails, client updates, and internal communications for owner review Protect focus time by filtering requests, setting expectations, and organizing priorities Workflow, Systems & Automation Map how admin work currently flows: from emails and invoices to approvals, payments, and follow-through Spot friction, delays, and repeat issues in existing workflows and recommend improvements Use tools like AI, templates, and basic automations to reduce repetitive work across email, scheduling, and documentation Periodically audit admin workflows and systems for accuracy, time savings, and clarity Operational Gatekeeping Act as the first filter for incoming requests: should this be automated, delegated, scheduled, or escalated? Help build simple SOPs so recurring tasks don't bounce back to the owners Keep admins, field staff, and owners aligned on what is urgent vs. important Core Competencies The right person brings a mix of: Administrative Workflow Understanding Sees the full path of a process (e.g., invoice intake → approval → payment → filing) Can track and manage workflows even if they aren't doing every step Notices where things typically stall or get messy AI & Automation Competency Uses tools like ChatGPT and other AI platforms to draft emails, summarize notes, and build light SOPs Asks, “How can this be automated?” before defaulting to manual work Interested in staying current on basic productivity and automation tools Executive Time Protection & Operational Gatekeeping Filters inputs so the owners focus on the few things that truly need their involvement Knows how to say “not now” gracefully and reroute requests Organizational Design Mindset Thinks in systems, not individual tasks Wants to build structures that run smoothly with minimal owner involvement Industry Familiarity (Nice to Have) Background in construction, trades, or residential remodeling is helpful but not required Comfortable working with subs, suppliers, and clients in a project-based environment Ideal Background 3-7+ years in administrative roles (project admin, office admin, coordinator, EA, or similar) Experience in construction, trades, field services, or another project-based business is required. Strong written and verbal communication; can draft clear, concise, professional messages High comfort with technology: email, calendars, shared drives, task tools, and AI platforms Track record of making things simpler, faster, and easier for leadership teams High integrity, discretion, and maturity in handling sensitive information

Office Administrator - Part Time Advance your career and truly make a difference. We have an exciting opportunity for a caring, organized, self-motivated individual with excellent interpersonal skills seeking to join a well-established Independent Advisory and Financial Service Company. We are excited to announce an open part-time position at our growing retirement planning firm in Boise, ID. We are seeking an Office Administrator with recent administrative experience. The main role is to manage Advisors' calendars, follow up with clients, and support events. We are looking for a team player who believes in our mission statement and will work diligently to help serve our clients. Minimum Requirements: 2-5 years of administrative experience preferred Great phone and computer skills Confident in abilities in learning software, calendars, etc. Taking initiative and completing tasks without being asked or reminded Strong attention to detail required Strong work ethic and follow-through Ability to prioritize and efficiently manage timelines of projects/tasks Experience with a CRM preferred Personality/Character Traits: Cheerful, positive attitude Problem solver Patient and slow to anger/frustration Accountable and professional Good manners, courteous Integrity, honest Confidence to handle constructive criticism Kind and understanding of others Eagerness to learn Humble Key Responsibilities: Manage newsletter Schedule client appointments Complete appointment reminders Event organization and execution CRM software management Help with education events, including registration, reminder calls, and event attendance Manage client communications Light office cleaning duties Scan, shred, and file important and sensitive documents and information Salary: $19/hr.-$21/hr. based on experience Hours: This is a part-time position - 10-20 hours a week Some evenings and weekends are required occasionally for special events Hours: This is a part-time position with an opportunity to go full-time Some evenings and weekends are required occasionally for special events Presented by Advisor Employee Services. Thank you for your interest in the Office Administrator role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website and the services provided ************************** We are not a staffing firm, but together have built a reputable and continuously expanding business model that allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world's most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us. The core responsibilities of this role include: Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and Administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates Position: Administrative Assistant II Shift: M-F AM Shift Hours 7 am-3:30 pm Pay: $21.30 / Hour In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience: Strong verbal, written communication, and time management skills; Proficient with word processing, spreadsheet and presentation software; Ability to file, alphabetize and sort; Ability to learn new software systems and tasks quickly; Ability to learn the manager's areas of responsibility and company policies, procedures, and operations; Ability to read and concentrate via computer data entry typing and proofreading- up to 50% of time Be part of the world's largest logistics company! DHL Supply Chain has been certified as a Great Place to Work in the US and Canada! Our excellent benefits packages includes: * Affordable medical, dental, and vision coverage available beginning on your 30th day * PTO program for all associates, including paid holidays and vacation * 401(k) with generous company match * Tuition reimbursement program * Excellent training and career advancement opportunities Grow your skills. Shape your world. Role Purpose: Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates. Key Accountabilities: * Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices. * Provide information to callers, requiring detailed knowledge of the manager's area of responsibility and general knowledge of company policies, practices and operations. * Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings) * Maintain departmental records and prepare reports. * Schedule meetings and appointments and arrange travel and hotel accommodations as necessary. * Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items. * Follow up on all assignments delegated to subordinate managers as to status, completion, etc. * Maintain administrative filing system including items that are confidential. * Process weekly payroll records. * Serve as central communication point for associates. * Operate office equipment including fax, copier, printer, and binding machines. * Perform additional duties as assigned. Required Education and Experience: * Two years related experience * High School Diploma or Equivalent, preferred Our Organization is an equal opportunity employer. #LI-DNP ","title

About Us We are a nationally recognized fire protection company that engineers, fabricates, and installs fire sprinkler systems and alarms for structures including commercial buildings, government buildings, healthcare facilities, high-rise condominiums, and mixed-use projects. Job Summary Northstar is seeking a Fire Protection Service Administrative Assistant. This position will provide comprehensive customer service and administrative support for fire protection inspections, customer information management, service and inspection job closure, billing, sales, and office and field personnel #shambaugh #Northstar #LI-DF #LI-Onsite Essential Duties & Responsibilities Manage inspection, billing preparation, information verification and retention processes. Utilize accounting system to retrieve work order numbers. Leverage Building Reports for administrative support tasks. Receive and process customer service request in a professionally and efficiently, gathering all necessary information to dispatch calls to the appropriate personnel. Adhere to the company-endorsed business process and best practices and make recommendations on system/process improvements. Validate technicians debrief information on service tickets and prepared invoices daily/weekly. Complete service request debriefs weekly and submit them to the Billing Specialist within one week of the service date. Assist with payroll processing by approving timesheets and submitting them to payroll. Manage document retention strategy for hard and electronic copies of service acknowledgements, work orders, inspection reports, internal agreements, and customer documentation. Maintain the confidentiality of customer and employer information at all times. Provide other administrative support to office personnel when needed. Perform other duties as assigned. Qualifications Advanced computer skills, including proficiency in Microsoft Office Suite and Windows operating systems. Strong Excel skills, including ability to create and manage complex spreadsheets and tables. Experience with AS400/Trueline accounting system is preferred. Experience with dispatching or scheduling technicians, project managers and other staff preferred. Ability to learn and retain new information quickly and efficiently. Proven ability to multitask and handle multiple different tasks simultaneously. High organized, self-motivated, and results-oriented. Professional communication skills, both written and verbal. Regular and reliable attendance, including the ability to work extended hours and weekends as required Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

The Front Desk Administrative Assistant is responsible for the overall operation of the front desk area. Serving as the first point of contact, the Admin Assistant must perform with the utmost professionalism in appearance and conduct, and maintain confidentiality at all times. Who We Are: Locally and independently owned company founded in 1991. The leading commercial real estate firm in Idaho. Voted by our employees as one of Idaho's Best Places to Work for eighteen (18!) consecutive years. We encourage you to join our team and see why! Part-time (12pm-5pm) or Full-time (8am-5pm) schedule available, Monday-Friday. As a Front Desk Administrative Assistant, a typical day includes performing these essential duties and responsibilities: Responsible for closing the office at 5:00 pm each business day. Provide legendary customer service to all, whether greeting someone in person, answering the multi-line phone and messaging system, or responding to written queries. Maintain appearance of TOK lobby, conference rooms, and kitchen area used by all employees and frequented by guests. Collect and sort incoming mail. Deposit outgoing mail each afternoon. Submit courier requests, distribute courier receipts as needed, and ensure picked up by end of the day. Process all outgoing FedEx requests. Provide administrative support to various departments including Marketing, Brokerage, Property Management, and other Corporate Services as needed. Assist the Office Manager with tasks as needed, including office management tasks, event preparation, and planning. Manage large company mailings. Assist Accounting with processing receipt of invoices. Assist with tenant and vendor certificate of insurance process. Monitor office and kitchen supplies. Provide reliable and predictable attendance. Administrative support duties as assigned by Management. Requirements Essential knowledge, skills and abilities needed to succeed: 3 years minimum experience as administrative support in a high-volume office. Some College strongly preferred. High School Diploma or equivalent required. Strong attention to detail with the ability to be the face of the company throughout the day. Ability to effectively communicate both verbally and in writing. Demonstrate proficient skill in the use of office equipment. Demonstrate proficient skill in Microsoft Word, Excel, and Outlook. Demonstrate the ability to maintain professional relationships with customers and staff while providing high levels of service by responding to issues, requests, or concerns in a timely manner. Ability to successfully function as a team player while engaging in self-directed resourcefulness. Ability to remain professional while occasionally working in stressful situations. Essential physical abilities required: Must be able to remain in a stationary position at least 50% of the time, occasionally move about the office to access necessary materials, and operate a computer and other office machinery. Must be able to effectively communicate with clients and team members, as well as be able to interpret instructions and exchange accurate information. Must have sufficient visual and mental perception, which allows the employee to comprehend written work requirements, and determine necessary actions required to meet the finished product standards. Must be able to lift and carry objects up to 30 pounds and work in an office environment that may require walking, bending, stooping, kneeling, crouching, and sitting for long periods of time. This job description describes the general nature and level of work performed by employees, but is not a complete list of functions, skills, and expectations of employees.

Seeking an Experienced Administrative Assistant support professional for a highly successful Real Estate Team by implementing and continually improving administrative and marketing systems, procedures and policies. Your roles will include but not be limited to executive assistant, client care coordinator, and marketing coordinator. Responsibilities: Self-motivated and accountable Excellent customer service skills Ability to work under pressure Excellent organizational and follow through skills Detail oriented Excellent written and verbal communication skills Multi-task effectively Have reliable vehicle Real Estate Experience A Plus MS Office: Word, Excel, PowerPoint, and Publisher Adobe Acrobat Adobe Photoshop Mac/Windows operating systems. Required: Be very comfortable with systems and putting systems in place Answer calls Schedule meetings and manage calendars Perform miscellaneous errands Familiar with marketing and social media General printing and scanning of materials Minimum of 2 years experience Please include a Cover Letter as well as the results of your test BENEFITS Medical, Dental and Vision Insurance Financial Planning Life Insurance Disability Insurance Long-Term Care Insurance

The Pacific Companies, named by AHF Magazine as a national, Top 10 Affordable Housing Developer, and proud to be in The Idaho Statesman's Top 100 Private Companies, is seeking an enthusiastic, productive, organized and detail-oriented individual to join our team being directly responsible for supporting Labor Compliance related administrative functions. This person will work closely with our Labor Compliance Team to ensure compliance with the Davis - Bacon Act and/or California State Prevailing Wages on multiple construction projects. ESSENTIAL RESPONSIBILITIES AND DUTIES Responsible for lines of coverage related, but not limited to: Maintenance of original Certified Payroll Report files Weekly project logs Mail tracking Internal certified payroll Other general office duties Duties include: Maintain certified payroll files, assist with compliance, tracking and auditing for multiple projects Review and track superintendent weekly reports and keep accurate logs for multiple projects Assist with reporting and filing of internal weekly payroll reports Research, reconcile and assist to resolve certified payroll discrepancies Assist subcontractors in the proper reporting and filing of their weekly payroll reports Assist with 3rd party audits Gather feedback and offer improvements to work processes and practices Additional administrative support as needed Qualifications: High proficiency in Excel, Word, and other general office software (such as Outlook) Strong verbal and written communication skills Strong analytical abilities, including the ability to troubleshoot problems and recognize areas for improvements Excellent time management, organizational, and interpersonal skills Strong attention to detail with the ability to work independently and with a team to get the job done proficiently and accurately Payroll processing experience preferred. Knowledge of Federal Davis-Bacon Laws and California Public Works Labor Codes and Regulations Preferred

Starting Hourly Wage: $18.00 per hour The Administrative Specialist provides customer service and performs clerical and administrative support to the Juvenile Probation Department. This position requires a high degree of thoroughness and accuracy. Familiarity with legal forms and procedures is required to perform these duties. The work is performed under the supervision of the Lead Administrative Specialist, but some latitude is granted for the exercise of independent judgment and initiative. The principal duties of this class are performed in a general office environment. Key Responsibilities · Customer Service: o Answers incoming calls and greets walk-ins o Refers youth and families to probation officers o Determines family needs through interviewing and communication exchange · Administrative and Clerical Support: o Provides clerical support to department staff by setting appointments and taking messages o Prepares, distributes department mail o Transcribes recordings into reports for probation officers o Types reports accurately and timely o Edits and formats reports for probation officers o E-files documents o Verifies Juvenile Probation calendar to the iCourt calendars as assigned · Financial and Payments: o Takes payments from youth and families o Manages daily petty cash o Reconciles payments in iCourt and the case management system · Data Entry and Database Updates: o Enters petitions, diversions, and probation violation case information o Scans case-related documents to the Case Management System o Records drug test results and assists probation officers in managing referrals to outside agencies · Other Duties: o Performs all work duties and activities following county policies, procedures and safety practices o Other duties as assigned Qualifications Skills and Abilities: · Legal terminology and legal forms, methods and procedures · Basic bookkeeping skills · Court procedures and practices · Office equipment, practices and procedures · English grammar and punctuation · Department policies and operations as applied to the work performed · Work cooperatively and constructively with fellow workers and members of the public to provide the highest level of customer service · Follow oral and written instructions · Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks promptly · Type a minimum of 50 wpm Special Qualifications · Successfully complete a background investigation · Ability to become a Notary Public Education and Experience · High school diploma or GED equivalency · One to three years of experience in relevant roles or industries Essential Physical Abilities · Clear speech with or without an accommodation, to effectively convey detailed or important instructions or ideas accurately, loudly and/or quickly · Sufficient clarity of hearing with or without reasonable accommodation to enable the employee to hear average or normal conversations and receive ordinary information · Visual acuity, with or without an accommodation, to read instructions, review and organize documents · Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks · Ability to lift to 50lbs Disclaimer: To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Canyon County is an Equal Opportunity Employer. Employment decisions related to recruitment and selection are made without regard to race, color, religion, sex, national origin, age, disability or genetics.

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Job Description Plumbing Solutions of Idaho is looking for a friendly and reliable Office Administrator to join our team in Meridian, ID. This administrative position earns $26/hour. Our team also enjoys a comprehensive benefits package. this includes: Health insurance HSA with company contributions Paid dental, vision, and life insurance EAP benefits 401(k) with matching Short-term disability Tuition reimbursement Paid Holidays and vacation Company events ABOUT THIS OFFICE ADMINISTRATOR JOB You'll work Monday through Friday, 8:00 AM to 5:00 PM in our Meridian office. This is a full-time, on-site administrative role. Your day will be spent keeping the office running smoothly. You'll handle payroll and processing, take care of accounts receivable and accounts payable, and use ServiceTitan to help manage our operations. You'll answer phones, help team members with what they need, and make sure our processes stay organized and on schedule. Every day, you'll be part of a supportive team that works hard and enjoys working together. Would you excel in this Office Administrator position? Here's what you need: 1+ year(s) of ServiceTitan experience 1+ year(s) of bookkeeping or payroll experience Strong focus on teamwork and being a great culture fit Three or more years of relevant experience is a bonus. Any other accounting or bookkeeping experience is also a plus. ABOUT US For over 15 years, we have proudly served our community as a trusted name in in-home services, consistently going above and beyond to earn our clients' trust and deliver results that reflect our commitment to quality. Our team is made up of skilled, dependable professionals who are both friendly and welcoming, working together in a family-oriented culture where teamwork comes naturally. We value and appreciate our employees, showing that through performance rewards, excellent benefits and perks, and a supportive work environment that encourages everyone to thrive. If this sounds like the kind of administrative role you'd enjoy, we'd love to hear from you. Apply today through our 3-minute, mobile-friendly initial application and take the first step!