Administrative Coordinator Jobs in Charlotte, NC

Are you an organized and personable individual who thrives in a dynamic office environment? We're looking for a skilled Office Administrator & Front Desk Coordinator to join our team and play a key role in keeping our operations running smoothly. About the Role As the face of our office, you'll manage the front desk, ensure the office operates efficiently, and deliver excellent customer service to support our ongoing campaign. You'll be the first point of contact for visitors, staff, and customers, handling inquiries and administrative tasks with professionalism and a positive attitude. Key Responsibilities Front Desk Management: Greet and assist visitors, clients, and staff with a friendly and professional demeanor. Answer, screen, and direct incoming phone calls promptly and accurately. Manage incoming and outgoing mail, deliveries, and correspondence. Administrative Support: Maintain office supplies, ensuring stock is replenished as needed. Organize and update office records, documents, and filing systems. Support other departments with ad-hoc administrative tasks. Customer Service: Handle customer service calls related to the campaign, addressing inquiries and resolving issues. Provide clear and professional communication to clients, ensuring a positive experience. Collaborate with the campaign team to escalate and resolve complex issues effectively. Requirements Experience: Proven experience in an office-based role (administrative or receptionist experience preferred). Customer service experience is a plus. Skills & Qualifications: Strong organizational and multitasking skills with attention to detail. Excellent verbal and written communication skills. Proficiency in MS Office Suite (Word, Excel, Outlook). Ability to work independently and as part of a team in a fast-paced environment. Professional appearance and demeanor. Additional Requirements: Availabile to work full-time, Monday to Friday. A proactive and problem-solving mindset. High school diploma or equivalent. What We Offer A friendly and collaborative office environment. Opportunities for growth and professional development. If you're an organized, detail-oriented individual with a passion for delivering excellent customer service, we'd love to hear from you!

Provide daily support and planning to Gas Control operations. Coordinate pipeline activities with daily operations to maintain a safe and balanced pipeline system. Schedule and coordinate planned and emergency work with system planning, engineering, field and pipeline projects. Assist field personnel during normal, abnormal and emergency situations. Analyzes existing facilities and reviews new construction plans and recommends modifications to enhance performance and flexibility. Analyze SCADA data to ensure correctness. Help to design automated station operation for use by Gas Controllers. Design and implement pipeline out of service and in-service procedures. Coordinates, plans, and implements strategies with other operating departments. Adhere to Pipeline Safety Regulations pertaining to Control Room Management and other applicable sections. Monitor all available pipeline flow and market requirement data as needed. Perform other duties as requested or assigned. Responsibilities and Duties: Provides technical expertise in regards to gas system design and internal work permitting Represents Pipeline Operations positively and professionally at higher levels in formal interaction with customers, other departments, interconnected utilities, and Independent Gas Controllers May serve as a resource for on-the-job training for other controllers. Knowledge of CRM (Control Room Management) Contributes positively to process and operational improvement Perform other duties as assigned. Job Qualifications: High School Diploma/GED and five or more years of related work experience Ability to work in a 24 X 7 rotating shift schedule or typical office hours Preferred Qualifications: Bachelor's degree and four or more years of related work experience Proven ability to evaluate technical and/or operational situations, develop and present solutions Successful completion of all training prerequisites Good written and verbal communications skills Ability to deal with a variety of individuals from various socio-economic, cultural and ethnic backgrounds. Ability to positively coach and mentor others Ten years relevant natural gas experience (gas control, field operations, measurement, utilization, engineering, etc.) Experience with NGBU permit process Proven leadership skills and experience

Great opportunity to join a growing team! The Administrative Support Specialist provides versatile support for the marketing team and other departments within the organization. This role will be 80% marketing focus and 20% support for the senior leadership team. This role involves managing administrative tasks, maintaining office/asset organization, and ensuring the efficient flow of information and resources. Key Responsibilities: • Communication Handling: Act as a liaison between the marketing team and other departments, clients, or external partners. Manage emails, phone calls, and other forms of communication. • Document Preparation: Assist in the creation and formatting of marketing materials, presentations, reports, and other documents. Refine and enhance presentation materials for internal and external use. Ensure accuracy and adherence to brand guidelines. • Event Coordination: Support the planning and execution of marketing events, conferences, roundtables, on/offsite events, Corporate visitors, Senior Management Events, trade shows and promotional activities. Handle logistics, facility selection, accommodations, contract negotiations, food/beverage selection, travel/transportation, and follow-up tasks. • Samples, Marketing Assets & Literature Management: Responsible for organizing and maintaining inventory levels of marketing samples, collateral, and other assets. Oversee the check-out process for assets. Coordinate the shipment of marketing materials and product samples. Ensuring timely and accurate delivery to intended recipients. • Promotion Management & Tradeshow Support: Provide support for Key Opinion Leader partnerships (contracts, webinars, billing, etc.) Support planning and execution of successful tradeshows (booth logistics, graphics, materials, registrations, leads), direct mailings, distributor co-ops, education programs, etc. • Agency/Media Management: Coordinates with outside creative and communications development suppliers assuring efficient and effective delivery of end product. • Support for Leadership Team: Assisting other leadership team members with administrative tasks. Coordinating schedules and meetings, polishing presentations, managing communication, and providing necessary administrative support. • Manage assigned ad hoc projects. Be an all-around “go to person” for the team. Qualifications/ Requirements • Associate's degree in office administration or a related field • 2+ years experience in a complex administrative support role • High proficiency with Microsoft Word, Excel, and PowerPoint • Creative thinker who can add polish and professionalism to deliverables. • Exceptional organization and prioritization skills with the ability to juggle multiple projects simultaneously. • A self-starter who can work independently with minimal direction. • A passion for driving others to greater productivity and goal achievement.

We are assisting a South Charlotte Regional office in hiring an Administrative Assistant to join their expanding team. This is a great entry-level opportunity with room for growth in a dynamic office environment. Competitive salary based on experience. Responsibilities of the Administrative Assistant: Input new orders and contracts accurately into the system Track and monitor the progress of sales Communicate with customers for scheduling and provide timely updates. Prepare documentation and coordinate with internal and external teams. Provide general administrative support. Qualifications of the Administrative Assistant: Proficiency in Microsoft Office Suite. Detail-oriented with strong verbal and written communication skills. Ability to work independently as well as collaboratively within a team. Strong organizational skills and the ability to prioritize tasks effectively. Prior experience in real estate or homebuilding is a plus. TRC Talent Solutions is proud to be an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

Provide daily support and planning to Gas Control operations. Coordinate pipeline activities with daily operations to maintain a safe and balanced pipeline system. Schedule and coordinate planned and emergency work with system planning, engineering, field and pipeline projects. Assist field personnel during normal, abnormal and emergency situations. Analyzes existing facilities and reviews new construction plans and recommends modifications to enhance performance and flexibility. Analyze SCADA data to ensure correctness. Help to design automated station operation for use by Gas Controllers. Design and implement pipeline out of service and in-service procedures. Coordinates, plans, and implements strategies with other operating departments. Adhere to Pipeline Safety Regulations pertaining to Control Room Management and other applicable sections. Monitor all available pipeline flow and market requirement data as needed. Perform other duties as requested or assigned. Responsibilities: Provides technical expertise in regard to gas system design and internal work permitting Represents Pipeline Operations positively and professionally at higher levels in formal interaction with customers, other departments, interconnected utilities, and Independent Gas Controllers May serve as a resource for on-the-job training for other controllers. Knowledge of CRM (Control Room Management) Contributes positively to process and operational improvement Perform other duties as assigned. Requirements: Bachelors' degree and four or more years of related work experience Proven ability to evaluate technical and/or operational situations, develop and present solutions Successful completion of all training prerequisites Good written and verbal communications skills Ability to deal with a variety of individuals from various socio-economic, cultural and ethnic backgrounds. Ability to positively coach and mentor others Ten years relevant natural gas experience (gas control, field operations, measurement, utilization, engineering, etc.) Experience with NGBU permit process Proven leadership skills and experience Preferred Qualifications High School Diploma/GED and five or more years of related work experience Ability to work in a 24 X 7 rotating shift schedule or typical office hours Experience: Provide daily support and planning to Gas Control operations. Coordinate pipeline activities with daily operations to maintain a safe and balanced pipeline system Analyze SCADA data to ensure correctness. Help to design automated station operation for use by Gas Controllers Skills: Gas Control Room Management Pipelines Education: High School Diploma/GED About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Chiranjeevi Email: ********************************** Internal Id: 24-26774

We have partnered with a client seeking a Bilingual Office Admin in Newton, North Carolina! Title: Bilingual Office Administrator Pay Rate: $19/hr Schedule: 7am-4pm Mon-Fri Position type: Temp-to-hire Job Description: We are seeking a detail-oriented and highly organized Bilingual Office Administrator to join our team. The ideal candidate will handle essential office administration tasks and provide support to ensure smooth day-to-day operations. This position is ideal for someone with excellent communication skills, a proactive attitude, and proficiency in office software. Responsibilities: Respond to emails and phone calls promptly and professionally. Manage invoicing processes and generate detailed reports. Assist with general office administration tasks to maintain efficiency. Organize and maintain electronic and physical files. Utilize Excel and Word for creating and managing documents, spreadsheets, and reports. Collaborate with team members to complete administrative projects as needed. Requirements: Bilingual - English and Spanish REQUIRED. Proficiency in Microsoft Excel and Word. Strong organizational and multitasking skills. Excellent verbal and written communication abilities. Prior administrative experience is a plus.

Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team. At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. Job Overview Position Schedule: Part-Time Branch Address: 3618 Mitchell Ave, Linville, NC 28646 If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with Financial Advisors to help clients achieve their long-term financial goals. We're proud to serve over seven million clients. Our BOAs are a valued part of the client team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself... Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events You can also expect... A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Part-time associates who work an average of at least 30 hours a week over a 12-month measurement period are eligible for: Medical and prescription drug coverage, Health Savings Account and Flexible Spending Account, Voluntary Benefits (such as accident, hospital indemnity, and critical illness), Well-being programs (such as the Employee Assistance Program), and Retirement Plan (if compensated for 1,000 hours of service during the plan year). In locations that require accruals of paid sick leave and paid time off, part-time associates are eligible for those benefits based on their hours worked and consistent with applicable law. You'll be competitively compensated... Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. Hiring Minimum: $20.00 Hiring Maximum: $22.26 Read More About Job Overview Skills/Requirements What characteristics would make you a successful BOA? Ability to deepen and broaden client relationships Ability to identify opportunities to create efficiency Strong ability to work independently Ability to manage multiple priorities in a deadline driven environment Proficient in current and new office technology Willingness to learn how financial services/markets work Read More About Skills/Requirements Awards & Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Read More About Awards & Accolades About Us Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 8 million clients and 19,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2023, data as of December 2022. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. #LI-BOA

p>Administrative Assistant Manufacturing company in Southwest Charlotte is looking for an Administrative Assistant. Temp to hire. Responsibilities 60-70% front desk functions and 30-40% administrative/supporting HR functions. Will answer phones, greet customers and handle a variety of administrative tasks. Will be trained to be back-up for payroll using ADP. p> Other tasks include ordering breakfast and lunch, booking travel, making reservations at restaurants, mailing packages, doing LI postings, filing, working with food/coffee vendors, order shirts and working with safety, doing welcome announcements for visitors. Someone good with MS Offic Requirements Capability to efficiently respond to impromptu situations Ability to work well in a team environment Proficient multi-tasking skill set Ability to cultivate and build relationships Advanced analytical and ownership skills Professional verbal/written communication skills Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting **************

At Hopscotch Primary Care, we believe great healthcare should be accessible to all people across all communities. Today, almost 20% of Americans live in a rural community, yet only 11% of physicians practice in those same communities. We are on a mission to transform healthcare in rural America. We provide high-quality primary care tailored to meet the needs of our patients through our robust care model and comprehensive care team, delivering care in our clinics, and across settings, and wrapping resources around the patients who need them most. Our patients and the care teams who serve them sit at the center of everything we do at Hopscotch. Hopscotch Primary Care takes a team approach to serve patient needs and provide the best care possible. Our goal is to provide the care each of us would want for ourselves or for our family members, in the right setting, and at the right time. Today, we are serving thousands of patients in our value-based care model and the number is growing every day. If you want to bring your experience, skill and passion to make a lasting impact in healthcare, we'd like to meet you. About the Role Hopscotch Primary Care takes a team approach to serve patient needs and provide the best care possible. Our goal is to provide the care each of us would want for ourselves or for our family members, in the right setting and at the right time. The Hopscotch Care Team is responsible for delivering high-touch, high-quality care to patients, including coordination of care across different physicians and within the healthcare system. As an Advanced Practice Clinician (Nurse Practitioner or Physician Assistant) on the care team, you will play a critical role in serving patient needs, enabling patient outcomes and creating a positive patient experience. This role will be responsible for direct patient care and collaboration and engagement with a broad interdisciplinary team to determine needs, tailor care plans and deliver high quality care. Beyond day-to-day responsibilities, this professional will help enhance the Hopscotch clinical model to improve patient care, outcomes and experience and enable the culture for Hopscotch in the clinics and in the community. This role is based in Shelby, NC. What You'll Do As an Advanced Practice Clinician, you will provide comprehensive and interdisciplinary primary care with a focus on patient outcomes, quality metrics, and patient experience. Specific responsibilities will include, but are not limited to: Deliver comprehensive primary care services to a set panel of patients, including office visits and telehealth visits for routine and acute primary care issues Work closely with physicians, community health workers, case managers, pharmacists, and others to deliver high-quality outcomes Completion of comprehensive annual wellness visits and risk assessments Phone triage and outreach as needed Possible home visits if needed Develop trust with patients and caregivers, engage them to educate on care plans and strategies for wellness and prevention Proactively communicate across the care team and advocate for the patient, understanding patient needs, developing care plans and delivering care to enable positive outcomes Practice with a "continuous-improvement" mindset, following evidence-based guidelines and innovating on care models that solve real problems for our patients Meet high benchmark for results on quality metrics and outcomes, including patient experience, STARS/HEDIS, and utilization Additional requirements also include: Value-based Care and Clinical Excellence Demonstrate commitment to value-based care and compliance, ensuring practice is in-line with value-based interventions Understand and leverage best practices and evidence-based approaches in care and work across Hopscotch team to incorporate best practices and new approaches to enable patient outcomes Commitment to Hopscotch Message concerns and risks regarding patient care, team, or culture to leadership and propose solutions Act within the Hopscotch "Code of Conduct" at all times and live the Hopscotch mission and values About You We are looking for an Advanced Practice Clinician (Nurse Practitioner or Physician Assistant) who has: A minimum of two years' experience in a primary care specialty (internal medicine, geriatrics, family medicine) Experience with HCC (Hierarchical Condition Categories) documentation, ICD-10 (International Classification of Diseases-10) Coding and HRA (Health Risk Assessments) Experience working with multiple software platforms, electronic health records, spreadsheet development and navigation, data processing, organizational skills, and ability to manage multiple priorities appropriately An active, non-probationary state medical license US work authorization The following are preferred but not required: Experience with the Medicare population, including in-home care as well as documentation and compliance requirements Experience caring for "at-risk" panel of patients Experience teaching and training others, in both formal and informal ways Additional skills and capabilities required: Strong interpersonal and communication skills, verbal and written High emotional intelligence and strong collaboration skills working with diverse groups Skill with motivational interviewing, behavior change, health promotion, and coaching High attention to detail, organization, coordination and planning skills Solid problem solving and critical thinking skills A proven ability to learn complex topics quickly and put knowledge into action From a cultural perspective, you: Create a culture of excellence, by bringing your best and encouraging the same from those around you Put service to patients first and encourage the same of those around you Take ownership and accountability for your work and for delivering results for patients Assume the best in others and bring solutions to challenges with a focus on moving forward together Show an active commitment to the team by collaborating and communicating proactively Demonstrate a dedication to continuous improvement, in clinical and cultural settings At Hopscotch Primary Care, we embrace diversity, invest in a culture of inclusion and positivity and encourage all to apply to join our team. You will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job DescriptionDescription: Office Specialist Since 2013, ClearDefense Pest Control has been growing consistently and at an impressive rate, opening in 23 locations. If you are looking to join a team that is purpose driven with a focus on people, ClearDefense Pest Control is an ideal place for you! In addition to working in a high energy, fast-paced environment alongside others like yourself, you will have tremendous opportunities for advancement within the company. Career-minded individuals who are seeking personal and professional progress are ideal for this role! In the Operations Specialist position, you will be developed both personally and professionally as part of a driven team pursuing innovation and growth! The company culture at ClearDefense Pest Control is centered on customer service and the success of our employees! Overview - Opportunity for growth into management - Customer service centered - Diverse role in a fast-paced environment - Help manage and maintain customer accounts and scheduling - Massive opportunity to earn sales commission Objectives of this Role - Actively pursue strategic and operational objectives - Sell pest control services to new customers and help grow the company - Maintain constant communication with management, staff, and customers to ensure proper operations of the organization - Maintain quality assurance protocols and assist with office administration - Adhere to and maintain existing organizational processes and procedures - Ensure operational activities remain on time and up to quality standards - Process and audit accounts receivable Skills and Qualifications - Ability to prioritize responsibilities and diverse workload - Extraordinary customer service skills via phone, text, and email communications - Meticulous attention to detail and notation - Ability to approach daily interactions with positivity and grace - Able to task switch effectively and efficiently - Excellent organizational skills Compensation - Salary starting at $43,000 - Great commission and bonus opportunities Perks of the role - Health Benefits - Paid Holidays - PTO - 401K (matching) - Financial wellness coaching - Continued education and certifications - Tuition reimbursement for qualified individuals Job Type - Full-Time Above all, Our Operation Specialist will need a confident knowledge of our company’s services, systems, and true passion for customer service. This knowledge will be acquired through continued training and coaching. ClearDefense Pest Control provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Requirements:

Akira Technologies is seeking a Processing Officer for their Head Office in Charlotte, North Carolina. This is an excellent opportunity to join a fast-paced team that boasts an exciting, dynamic, and progressive work environment. The successful candidate must have excellent organization skills and will be able to perform meticulous tasks with a high degree of accuracy. He/she will excel in a busy work environment and will be required to juggle multiple files at one time with competing deadlines. The candidate will be comfortable liaising with sales professionals via telephone and email and will be a polished and effective communicator. This role is best suited for an individual with an exemplary ability to prioritize and work efficiently under pressure. Attention to detail, typing accuracy, and time-management skills will be necessary in the long-term success of this role. The successful candidate will report to the Office Manager of the Administration Department. Training will be provided. Job Description: • Filing, organizing and checking loan documentation • Inputting client data into an internal database • Updating and maintaining existing records • Managing active and pending applications • Coordinating communication with internal and external stakeholders • Drafting and disseminating legal documents Skills Required: • Ability to prioritize and handle multiple tasks in a time-sensitive manner • Ability to interpret, adapt to, and apply guidelines and procedures • Excellent verbal and written communication skills • Exceptional attention to detail and ability to cross reference information for accuracy • Impeccable organization and time-management skills • Ability to work under pressure in a deadline drive environment What we offer: • A supportive and friendly work family including regular social events • Room for development and growth within the organization • Benefits after the completion of a 3- month probationary period • Opportunities to get involved with our giving back initiatives Qualifications: • Previous administrative experience a must • Credit analysis experience an asset We thank all applicants for their interest; however, only candidates selected for further consideration will be contacted.

Administrative Officer page is loaded **Administrative Officer** **Administrative Officer** locations Charlotte-Mecklenburg Government Center time type Full time posted on Posted 8 Days Ago time left to apply End Date: November 29, 2024 (5 days left to apply) job requisition id JR100744 Date Opened: Friday, November 15, 2024 12:00 AM Close Date: Friday, November 29, 2024 12:00 AM Department: City Clerk Department **SUMMARY** The City Clerk's Office is seeking a Passport Administration Specialist who will plan and coordinate the passport acceptance services for the City Clerk's Office. This administrative position requires competency in the following skill sets: attention to detail, cash management, customer service, communication (oral and written), organization, and time management. Ideal candidates will demonstrate analytical thinking, ability to provide high-levels of confidentiality and integrity and capacity for independent judgement, while working under limited supervision. 1. Accepts, inspects, and processes passport applications and supporting documents, ensuring all are acceptable and complete, all required information has been provided, and payments are correct, in accordance with U.S. Department of State guidelines. 2. Handles inquiries and concerns related to the application process and procedures by telephone, email and in person. 3. Coordinates and maintains calendar and appointment system. 4. Produces and reviews digital passport photos, meeting the specific requirements of the U.S. Department of State. 5. Prepares all passport applications received for transmittal; including completing forms and mailing documents. 6. Collects payments, issues receipts, completes daily cash reports, deposits monies, and reconciles financial reports. 7. Tracks passport mailings daily and follows up on mailings that appear to be undelivered. 8. Orders and maintains inventory of all passport forms and supplies. 9. Advises staff on new laws and policy changes affecting passport applications and ensures compliance. 10. Maintains site facility to meet U.S. Department of State standards to meet the criteria for annual recertification. 11. Coordinates passport fairs, when necessary. 12. Produces reports, handles special projects and other duties, as assigned. Minimum Qualifications Education: High School diploma or equivalent and experience in providing a wide range of complex secretarial and administrative assistance or comparable technical clerical or administrative work. Proficiency in computers and related programs. Knowledge, Skills and Abilities: Thorough knowledge of business English, spelling, punctuation, and arithmetic. Considerable knowledge of the principles and methods of office management and other modern office procedures, systems, and equipment. Ability to keep complex records, to assemble and organize complex data, and to prepare reports from such records. Ability to work independently on responsible and confidential administrative assignments and advanced secretarial tasks. Ability to type accurately and rapidly and to compose effective and accurate correspondence. Ability to think independently using critical thinking skills. **CONDITIONS OF EMPLOYMENT** The City's Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check. Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate's written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports. Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments. The City of Charlotte is an Equal Opportunity Employer. **HOW TO APPLY** Apply online. Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job. You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays. The City of Charlotte is committed to making the job application process accessible to all. Upon request, auxiliary aids, written materials in alternate formats, language access, and other reasonable accommodations or modification will be provided. To make a request, please email *********************************** , call ************, or visit us in person at . **BENEFITS** The City of Charlotte provides a comprehensive benefits package to all employees. Click to learn more about the City of Charlotte's benefits. The City of Charlotte is a drug and alcohol-free workplace. **We want you to work with us!** **Team Charlotte is a diverse 8,000-plus member team serving one of the largest cities in America.** **The City of Charlotte is committed to creating an inclusive culture where our employees can show up and belong as their full, authentic selves. Diversity is our strength, as an organization and a community, and this strength is amplified through our pursuit of justice and equity.** **Our goals are to provide high-quality services to 860,000 Charlotte residents, and help those who need us the most.** **Departments provide services including: police and fire protection, waste and recyclables collection, water and sewer services, road construction and maintenance, transit services, planning and development services, and operation of Charlotte Douglas International Airport.**

OnTrac is hiring a Operations Admin Assistant Are you eager to join a dynamic and expanding company where you can both learn and make a meaningful impact? If you possess a strong sense of empathy, enjoy assisting others, thrive in a fast-paced environment, and excel at problem-solving, we encourage you to apply today to connect with a recruiter! Location: 145 Steele Point Dr., Fort Mill, SC Pay: $19.00 - $24.00 per hour, depending on experience Shift: Monday - Friday from 2:00 PM to 10:00 PM. Schedule may change based on business needs. Employment Logistics: This position works closely with the HUB General Manager, assisting with administrative duties to include vendor invoicing, payroll time logs and time-off requests, and maintaining employee files. The ideal candidate will be detail-oriented, self-managed, and an excellent communicator. The Must-Haves: High school diploma or general education degree (GED) preferred Intermediate-to-advanced skills in Microsoft Excel and Outlook Strong organizational skills and attention to detail Ability to communicate clearly and professionally with customers by telephone and e-mail Ability to self-manage and prioritize work to meet competing deadlines Your Mission in Motion: Manage payroll logs and time-off requests Customer billing via multiple portals; including vendor invoicing Assist in maintaining facility employee files Run reports to provide detailed information to operations management Manage multiple MS Outlook inboxes related to Customer Collections Founded in 1986, OnTrac has evolved into the leading provider of same-day and next-day delivery services in the U.S. for premier e-commerce and product-supply businesses, including five of the largest retailers in the U.S. If you are excited to be part of our team and grow with our OnTrac family, we invite you to apply! OnTrac is proud to be an Equal Opportunity Employer OnTrac is an equal opportunity employer. We value diversity and welcome applications from individuals of all backgrounds, abilities, and experiences. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or age. Join us in our commitment to creating a diverse and inclusive workplace. If you are excited to be part of our team and contribute to our talent acquisition efforts, we invite you to apply. Lasership, Inc. dba OnTrac Final Mile with its affiliates, including OnTrac Logistics, Inc. (collectively, "OnTrac" or the "Company") is an equal opportunity employer. #OTNPHE Other details Pay Type Hourly

Gray is looking to add a Japanese-Speaking Administrative Assistant to their Charlotte, NC office! Why Gray? Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Data Centers, Distribution, and Advanced Technology. Founded in 1960, Gray's robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world's most sophisticated organizations. Still, these areas don't define Gray-our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray Who we want… (Requirements) The successful candidate will have bachelor's degree or four (4) years of experience in an administrative position(s); or the equivalent combination both. Experience in construction or engineering firm is highly preferred. Must possess basic computer skills including the ability to utilize word processing, spreadsheets, software and e-mail. Experience with SharePoint is a plus. The selected candidate will have excellent communication skills. Must be physically present in the Charlotte office. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. What we expect… (Essential Functions) * Under the direction of the Executive Vice President or his designee, this position will provide administrative support to the construction group, by performing the following duties: * Reads and routes incoming mail/e-mail. Locates and attaches appropriate file to correspondence to be answered by Manager. * Follows up on outstanding documents including subcontracts and contract related documents and correspondence for incorporation into project files. * Coordinate the submittal and shop drawing process with project team. * Organizes and maintains file system including construction drawings, and files correspondence and other records electronically and in paper files * Coordinate proposal and bid package information and coordination of document release. * Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service. * Coordinate tracking contract status, vendor relations, worker verification logs, and meeting minutes. * Write Purchase Order Requisitions for manager approval and processing. * Coordinate the archiving of project files. * Coordinate and compile Operations and Maintenance Manuals at project closeout as a customer deliverable. * May assist with writing Subcontract Change Orders and coordinating payment of invoices. * Participate in the pool of candidates for receptionist backup. * Performs other related duties as assigned. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision. Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required. Supervisory Responsibilities This position has no supervisory responsibilities. EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Job Description Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. We are seeking a proactive and organized Administrative to provide comprehensive support to senior executives while also assisting with administrative tasks across our Charlotte office and the Corporate Advisory & Solutions department. This role is essential for ensuring smooth operations, effective communication, and efficient management of projects and schedules. Responsibilities: Manage executive calendars and coordinate meetings, ensuring effective scheduling and communication. Prepare and process expense reports in a timely and accurate manner. Attend occasional meetings, take detailed notes, and ensure follow-ups and action items are tracked and completed promptly. Maintain organized filing systems, both digital and physical, for important documents and correspondence. Collaborate in coordinating office events, maintaining office supplies, and managing the day-to-day office environment. Provide general administrative support to the executive team, helping manage day-to-day priorities and tasks. Maintain confidentiality while handling sensitive company and personal information for executives. Desired Competency, Experience and Skills: Bachelor's degree in Business Administration, Communications or a related field preferred, or equivalent experience. Preferred 1-2 years of administrative support experience, preferably with exposure to supporting executives or senior management. Exceptional ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Strong verbal and written communication skills, with the ability to interact professionally with executives, colleagues, and external stakeholders. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with project management tools or other office software. High level of accuracy in managing schedules, preparing documents, and tracking tasks. Strong ability to manage time efficiently, meet deadlines, and handle multiple responsibilities simultaneously. Ability to maintain discretion and confidentiality when handling sensitive company and personal information. Ability to anticipate needs, troubleshoot issues, and provide creative solutions. Comfortable working independently as well as collaboratively within a team environment. Flexibility to adjust to changing priorities, shifting deadlines, and executive needs. This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. #IND123 Pay Range$23—$26 USD About Lincoln Property Company Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit: ************ All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. * Follows safety procedures and maintains a safe work environment. * Other duties as required. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $18.00 - $21.00 per hour paid bi-weekly Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Job Title: Administrative Assistant/Office Coordinator The Administrative Assistant will perform administrative duties for the Critical Technologies Team. The primary goal of this position is to ensure that administrative operations run smoothly for both. The Administrative Assistant's main duties include scheduling meetings, making travel arrangements and general clerical duties. To be successful in this role, this individual should be professional, proactive, and communicate effectively. Our ideal candidate also has previous experience as an Administrative Assistant and is familiar with office management technologies. Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration. Duties and Responsibilities: Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands Update project bid calendar in Outlook as request are made Downloading bid documents and project file management Assist sales personnel in emailing prepared bids to customers. Organize and schedule meetings, appointments, and training classes Manage catering orders for meetings, training and special events (includes set-up, clean up) Coordinate with IT department on all office equipment Responsible for ordering office supplies and managing general office inventory Ensure conference room/kitchens are stocked with drinks, snacks, coffee, etc... Make travel arrangements for the branch manager and negotiate room blocks for large groups Respond promptly to management queries Suggest more efficient ways to run the office and troubleshoot any malfunctions Develop and submit expense reports for management Pick up, open, sort and distribute mail, emails and other correspondence as needed Support corporate events by assisting with planning, sending invitations, tracking RSVPs, creating nametags, etc. Use various software to complete tasks, such as MS Word, Excel, PowerPoint, Outlook Log and reconcile office bills and invoices Provide general administrative support and any other duties as assigned Position Requirements: Associates degree or higher preferred but not required. 2-3 years proven professional experience as an Administrative Assistant Experience in event planning preferred but not required Proficient with Microsoft Office Experience using online calendars and cloud systems Experience using office equipment Strong customer service skills, with the desire to go above and beyond for both internal and external customers Strong verbal and written communication skills (via phone, email and in-person) Experience exercising discretion and confidentiality with sensitive company information Excellent organizational skills with an ability to think proactively and prioritize work Strong time management skills ***Please submit cover letter and resume when applying. Physical Demands: Standing: Frequently Walking: Frequently Sitting: Frequently Handling/Fingering: Frequently Bending: Frequently Pushing/Pulling 12 lbs. or less: Frequently Lifting/Carrying 10 lbs. or less: Frequently Lifting/Carrying 11-20 lbs.: Occasionally Reaching Outward: Occasionally Reaching Above Shoulder: Occasionally Squatting/Kneeling: Occasionally This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Building Technologies. EEO Employer/Vets/Disabled No phone calls or drop-ins, please.

Administrative Assistant Division: Division of Education, Psychology, & Social Work Department: Division of Education, Psychology, & Social Work Reports to: Dean of the Division of Education, Psychology, & Social Work Position Summary The Administrative Assistant for the Division of Education, Psychology, and Social Work provides administrative support for three academic departments: education, psychology, and social work. The position reports to the Dean of Education, Psychology, and Social Work. The successful candidate will exhibit professionalism, diplomacy, adaptability, strict confidentiality, and an awareness regarding the principles of equality, respect, and individual and collective responsibility. Work in a college setting is cyclical, meaning that there are different duties depending on the month and year. Therefore, the successful candidate must be highly organized and detail-oriented. The candidate must be in attendance daily during working hours. There are six areas of key responsibility as listed below. Essential Duties & Responsibilities The results you will deliver each day that matter most! Clerical duties Serve as receptionist for the departments of Education, Psychology, and Social Work. Perform general clerical duties such as handling incoming mail, shredding documents, processing bulk mailings, and composing and typing routine correspondence. Oversee copier supplies and maintenance. Maintain calendar schedule for the Division Dean. Student Recruitment & Registration Assist with student pre-registration and registration of new students. Maintain departmental website pages and update online calendar with departmental events. Assist with recruitment of prospective students via outreach actions and participate in Visitation and Orientation events as requested. Data Collection and Reporting Maintain and share student records, including current academic statistics of majors. Collect information and prepare reports for departmental needs, annual assessment reports, faculty evaluation, accreditation, agendas/meeting minutes, and chair reports. Classroom Assistance Assist professors and adjuncts as needed with proctoring classes and tests, formatting print and online tests, setting up assignments in Blackboard, and entering grades. Make room reservations and request maintenance, audio/visual, and IT assistance as needed. Travel and Budget Management Track departmental spending and budgets; request checks, travel reimbursements, purchase orders; and place orders for promotional materials, supplies, and printing. Assist as needed with faculty and student travel arrangements including hotel and airfare, conference registration, and membership renewals. Assist Division of Education, Psychology, and Social Work faculty and students with car/van reservations and driver approval forms. Create requisitions for Departmental and Division spending. Event Planning Assist with event planning (work orders, catering, purchasing, registration, printing, etc.) for events, including Education events, Psychology events, Social Work field events, departmental meetings, department clubs, and honor society inductions. Create posters and flyers for academic programs, courses, and events. Assist executive administration as needed with Special Events, including Graduation, School of Education Convocation, Career Fair, and Homecoming. Knowledge, Skills, and Abilities: Strong interpersonal, organizational, and time management skills. Ability to communicate effectively through both written and oral channels. Excellent grammatical and proofreading skills. Comprehensive computer skills, with the ability to learn and utilize new and emerging technology. Knowledge of Microsoft Word, Outlook, Excel, PowerPoint, standard methods of digital communication, and social media platforms. Demonstrate tact, a positive attitude, courtesy, and discretion in dealing with faculty, staff, students, and the public. Work independently as well as function effectively in a team and within a diverse group of people.

Provides support by performing a variety of administrative functions. Physical Demands ADA requirements for this position include critical thinking skills with the ability to process information, analyze data, make assessments, and exercise good judgment to make decisions; possess ease of mobility within the work environment and other areas of campus; and effective use of all forms of communication (oral, visual, auditory), including use of computers. Be able to lift weights up to 10 pounds on a regular basis Required Qualifications Required Qualifications Associate degree from an accredited institution. Skills and Abilities Ability to work effectively and collegially with others. Skill in the use of computers and commitment to use of technology. Experience with current version of MS Office or similar programs Excellent oral and written communication skills Ability to anticipate and respond to change in a fast-paced work environment. Provide exceptional customer service with people internal and external to the institution. Familiarity with and appreciation for the mission of a comprehensive community college. Flexible and adaptable to change Ability to multi-task with multiple staff projects simultaneously.