Administrative coordinator jobs in Cupertino, CA - 907 jobs

The Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on Coordinator, Administrative, Processor, Support, Business Services, Payroll, Manufacturing, Management

Administrative Assistant - Real Estate / Property Management Assignment Type: Temporary with potential for Direct Hire Compensation: $25-$30/hour (based on experience) Overview A well-established real estate and property management organization is seeking a reliable and detail-oriented Administrative Assistant for an on-site, in-office role based in Oakland, CA. This position supports a residential property portfolio and plays a key role in day-to-day property operations and resident services within a fast-paced, professional office environment. This role begins as a temporary assignment with strong potential to convert to a direct-hire position based on performance and business needs. Key Responsibilities Perform on-site administrative duties including sorting and distributing mail, preparing correspondence, posting and distributing tenant notices, and coordinating with internal teams and external vendors Answer incoming calls, greet visitors as needed, and route messages appropriately Maintain an organized, professional front desk and office environment Manage office supplies and equipment; obtain vendor quotes as needed Maintain, update, and ensure compliance with company and property files Assist with monitoring community policies and house rules Support residents with maintenance work orders by logging, tracking, and following up to ensure timely completion and resident satisfaction Assist with new resident application and move-in processes Respond appropriately during building emergencies (e.g., fire, flood) by notifying management or emergency personnel Maintain familiarity with building systems and emergency evacuation procedures Attend required on-site trainings, meetings, and company events Perform additional administrative and operational duties as assigned Qualifications Education and Experience High School Diploma or GED required Minimum of one year of administrative, receptionist, or office support experience Prior real estate or property management experience strongly preferred Knowledge, Skills, and Abilities Proficiency in Microsoft Office, including Excel, Word, and PowerPoint Experience with property management systems such as RealPage preferred Strong organizational skills with excellent attention to detail Ability to handle confidential information with discretion and professionalism Excellent written and verbal communication skills Strong interpersonal skills with the ability to interact calmly and empathetically with residents, vendors, and internal teams Ability to work independently, manage time effectively, and meet deadlines Sensitivity to working with diverse populations, including seniors, individuals with disabilities, and low-income residents Requirements Must be able to work on-site in an Oakland office environment Must reside in the San Francisco Bay Area Must be able to support properties located in Sonoma and Solano Counties Valid California Driver's License, proof of auto insurance, and reliable transportation required Physical Requirements Primarily desk-based, on-site office work with frequent computer use Ability to sit for extended periods Occasional standing, walking, filing, reaching, and telephone use Ability to lift and carry items up to 10 pounds Why This Role This opportunity offers hands-on exposure to real estate and property management operations in an on-site setting, with the potential to transition from a temporary assignment into a long-term, direct-hire role for the right candidate.

BURKE+CO. ******************* THE GIST: Our client, two highly accomplished, married entrepreneurs are seeking an Executive Assistant/Personal Assistant and hardcore operator to own execution across their business, investment, and personal domains. Leading a top early-stage venture firm with over 200 portfolio companies - more than 10 of which have achieved valuations exceeding $1B- alongside several other growing businesses, the principals require a high-agency partner capable of navigating significant volume and complexity. This role demands an individual who thrives in a high-performance ecosystem, maintaining exacting standards for systems and efficiency to seamlessly bridge the gap between a demanding professional schedule and a meticulously run household. This is a career-making opportunity to have full ownership behind the scenes, ensuring that every moving part of the principals' world operates smoothly, cleanly, and reliably. THE NITTY GRITTY: Project Ownership Take full ownership of defined outcomes across business and personal domains Develop plans, set priorities, anticipate risks, and adapt quickly to deliver results Communication & Documentation Manage sensitive and time-critical communications with investors, founders, partners, vendors, staff, and personal contacts Produce clear, concise, and well-formatted written communication and documentation Scheduling & Logistics Own complex calendars, meetings, and travel logistics Prepare itineraries, bookings, and materials well in advance, proactively flagging issues Operating Systems Design and maintain clean, standardized systems across all operational areas Keep tools such as Asana, Airtable, Notion, Google Drive, and SOPs structured, current, and easy to navigate Vendor & Staff Management Source, vet, hire, and manage vendors and household or business staff Set clear expectations and hold others accountable to work quality and deadlines Events & Meetings Plan and execute investor meetings, professional gatherings, and family events with precision & high level of taste Household & Property Operations Apply professional operating standards to household and property management Maintain SOPs for cleaning, maintenance, supplies, and service providers Respond to & resolve household emergencies or urgent matters THE ESSENTIALS: 5+ years of experience supporting senior executives in tech in both a business & personal capacity Deep knowledge of and experience running systems using project tools (G Suite, Asana, Airtable, Notion, AI) A genuine obsession with detail, structure, and operational excellence A track record of owning results Ability to work outside traditional business hours, depending on needs Exceptional written and verbal communication skills A “no task too small” mindset and pride in enabling others to perform at their best Ability to take direct feedback and integrate it immediately THE CHERRY ON TOP: Opportunity to have true ownership across venture, early-stage businesses, and a professionally managed household Work alongside two uber-impressive entrepreneurs in a high-impact role LOCATION: San Francisco, CA (Hybrid - 2 to 3 days onsite) COMPENSATION: Base salary: $175,000/yr - $195,000/yr + benefits (e xact compensation will vary based on skills, experience, and expertise) What are you waiting for? BURKE UP! Email your resumes today to ********************* You can view our other open jobs at ******************* (Refer a friend + get a taste of our generous referral program!)

Administrative Associate 1461618 Hourly pay: $40/hr Worksite: Leading university (Stanford, CA 94305 - Onsite) W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL 40 hours/week, 6 Month Assignment A leading university is seeking an Administrative Associate. The successful candidate will provide administrative support to the Department of Neurology. Administrative Associate Responsibilities: * Support the needs of the Department of Neurology, including calendaring, meeting scheduling, booking travel, and processing reimbursements. * Be the admin for 3 doctors. Administrative Associate Qualifications: 3+ years of office experience. University experience. Oracle Financials experience is desired. Demonstrated ability to provide support for calendaring and scheduling meetings, taking care of financial transactions, and booking travel.

Job Title: Operations Coordinator Reporting to: General Manager About 8Fleet: 8Fleet is hiring! 8Fleet is a rapidly growing LA-based technology and logistics startup building the operational infrastructure for both non-autonomous and future autonomous rideshare fleets. With our anticipated growth, we're searching for passionate team members to join and grow with our team. You'll be involved in every aspect of the operations as we rapidly expand across Los Angeles and beyond! About the Role: We are looking for a highly organized and reliable Operations Coordinator to join our team. In this role, you'll be a key part of our daily operations, interfacing with drivers and ensuring our fleet of vehicles is ready for our drivers at the start of each shift and accounted for at the end. You'll be the point person for managing shifts, helping to maintain a smooth and efficient workflow for the entire team. This is a hands-on position that requires strong attention to detail and a proactive approach to problem-solving. What You'll Do: Supporting Drivers: Providing assistance and support to drivers, including troubleshooting issues, on-road coaching, and managing overall performance. Scheduling Maintenance and Repairs: Coordinating routine maintenance, inspections, and repairs to ensure vehicles are in good working order. Managing Inventory: Maintaining records of keys, vehicle equipment, and other supplies needed for fleet operations. Monitoring Fuel Levels and Other Key Metrics: Tracking fuel consumption and other relevant data to optimize fleet performance. Ensuring Compliance: Adhering to safety regulations, DOT regulations, and other relevant standards. Optimizing Routes and Logistics: Working to improve routing, scheduling, and other aspects of fleet operations to maximize efficiency and minimize costs. Working with External Vendors: Coordinating with mechanics, repair shops, and other vendors to ensure timely and cost-effective repairs. Maintaining Records: Keeping accurate records of vehicle maintenance, repairs, and other relevant data. Assisting with Vehicle Purchases and Replacements: Working with the fleet manager to plan for vehicle purchases and replacements. Process Improvement: Identifying and implementing process improvements to enhance fleet operations. Scheduling and Time & Attendance Tracking: Monitoring, managing, editing, and approving timecards as well as creating weekly schedules for all supervisors and drivers. Successful Candidates Will Bring: 1-3 years of experience in startups or consulting with a proven track record of success. Strong analytical and problem-solving skills with the ability to analyze data and make data-driven decisions. Excellent communication, interpersonal, and leadership skills. Proficiency in Microsoft Office a plus! Bachelor's degree required. Experience with ridesharing platforms (Uber, Lyft) is a strong plus. Compensation: Pay: $65,000 - $75,000The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program. Equal Opportunity Employer: 8Fleet is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, 1 gender, sexual orientation, age, marital status, veteran status, or disability status. Disclaimer: This job description may be updated at any time without prior notice.

Pay Range: $23 hourly We are seeking a detail-oriented and proactive Administrative Front Desk Specialist to become the core support for our office's efficient operations. You will play a dual role: serving as the first-line representative of the company image, responsible for front desk reception and daily liaison; and acting as the reliable cornerstone for office operations, ensuring a smooth-running work environment, supply management, and basic services. If you excel at multitasking, have a keen eye for detail, and enjoy supporting a team in a dynamic environment, we look forward to your application. Key Responsibilities 1. Front Desk Reception & Switchboard Services Manage front desk reception, including guest registration and escorting, providing a professional and friendly first impression. Answer the main switchboard, properly handle call routing, message taking, and basic inquiries. Receive, sort, and distribute daily mail, courier packages, and parcels. 2. Procurement & Vendor Management Responsible for the procurement, inventory management, and expense tracking of daily office supplies and consumables. Coordinate maintenance, services (e.g., plants, drinking water, cleaning), and related liaisons for site facilities. Source, manage, and maintain relationships with relevant vendors, conduct price comparisons, place orders, and perform follow-ups. 3. Logistics & Document Management Handle the reception, registration, documentation signing (check-in) for arriving trucks (logistics), and coordinate with internal departments for goods receipt. Establish and maintain systematic filing systems (both physical and electronic), ensuring easy retrieval and secure storage of important documents. Assist in the preparation, photocopying, scanning, and organization of routine administrative documents. 4. Office Operations Support Maintain the cleanliness, order, and aesthetic appearance of the front desk, meeting rooms, common office areas, and reception zones. Assist in meeting arrangements, travel bookings, and basic expense report compilation. Proactively assist team members and supervisors with various assigned administrative tasks, supporting team activities and projects. Qualifications Education & Experience: College diploma or above, preferably in Administration, Secretarial Studies, Business Management, or a related field. 1+ years of experience in an administrative, front desk, or office assistant role is advantageous. Fresh graduates with outstanding potential are also welcome to apply. Skills & Competencies: Excellent communication and interpersonal skills with a strong customer service orientation. Strong organizational, coordination, and multitasking abilities; meticulous and methodical work style. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Basic procurement knowledge and vendor communication skills. Ability to work independently while being a strong team player. Personal Attributes: Professional appearance, cheerful personality, strong sense of responsibility, good adaptability, and capable of thriving in a fast-paced work environment.

Job Title: Administrative Assistant Industry: Professional Services Pay: $80,000 - 90,000 annually + discretionary annual bonus is eligible for medical, dental, vision, and 401(k). About our client: Addison Group is partnering with our client to hire an Administrative Assistant for their San Francisco office. This is a great opportunity to join a collaborative, team-oriented environment where no task is too small, and every contribution is valued. Job Description: The Administrative Assistant will provide professional support to multiple team members and play a key role in ensuring smooth daily operations. This role requires a proactive, highly organized individual who enjoys multitasking, thrives in a fast-paced environment, and brings a positive, can-do attitude to the workplace. Key Responsibilities: Provide day-to-day administrative support for multiple team members Coordinate domestic travel and prepare itineraries Manage calendars, schedule meetings, and organize logistics Prepare and process expense reports and reimbursements Maintain office supplies, groceries, and common areas Greet and assist office visitors and clients Support meeting and event setup, both digital and in-person Assist with ad-hoc administrative tasks and special projects Qualifications: 3+ years of administrative experience preferred Bachelor's degree preferred Proficiency in Outlook and Microsoft Office Suite Strong organizational skills with excellent attention to detail Clear written and verbal communication abilities Positive, professional, and solution-oriented mindset Additional Details: Schedule: In-office Monday-Friday, with every other Friday remote Office size: 15 team members in San Francisco office Reporting to: Executive Assistant and leadership team Interview process: 3 stages, starting late September through October, with a target hire date in November Perks: Collaborative, team-oriented office environment Opportunity to take on a wide variety of tasks and projects Chance to work closely with both leadership and junior team members A culture that values positivity, teamwork, and “no task is too small” mindset

Administrative Assistant III (Onsite) Pay: $37.93/hr Contract Duration: 6 months (possible extension or conversion) Schedule: Full-time, 40 hours/week We are hiring on behalf of a client for a full-time Administrative Associate (Level 3) to support faculty and research laboratories. Responsibilities include calendar management, meeting coordination, financial transactions, and travel booking. Candidates with healthcare experience and some authorization exposure are encouraged to apply. The ideal candidate is motivated, quick to learn, and detail-oriented. Oracle Financials experience is preferred. Key Responsibilities • Provide high-level administrative support for faculty, research labs, and departmental operations. • Act on behalf of supervisors to establish priorities and resolve administrative issues. • Plan, coordinate, and execute complex events, conferences, and seminars, including logistics, vendor coordination, and budget oversight. • Draft, edit, and format documents, reports, presentations, handouts, websites, and social media content; perform heavy proofreading and fact checking. • Manage complex calendaring, schedule meetings, resolve conflicts, and coordinate travel in compliance with institutional policies. • Develop detailed reports and spreadsheets using specialized software and departmental systems. • Process and reconcile financial transactions; monitor budgets, resolve discrepancies, and assist with purchases or special equipment requests. • Coordinate routine maintenance requests, office moves, and small renovation projects. • Lead or oversee the day-to-day work of student or temporary workers, including assigning tasks, reviewing work quality, and providing performance input. Requirements • 4 years of administrative experience, or a combination of education and relevant experience. • Bachelor's degree strongly preferred. • Prior experience in higher education or research administration strongly preferred. • Exceptional organizational skills, accuracy, and ability to manage competing deadlines. • Strong written and verbal communication skills. • Proficiency with Microsoft Office and ability to learn new systems quickly. Additional Details • Fully Onsite, Monday-Friday, 8:00 AM - 5:00 PM • Background check required • Two rounds of interviews expected • Position may be considered for extension or conversion If you are interested in this opportunity, please contact Marisa Fidone, SF Bay Area Recruiter, at ************** or ************************.

Pay Rate: $23/hr Work Address: 3203 Hanover Street, Ste. 100, Palo Alto, CA Interview Type: In-person Shift: 8:00 AM - 5:00 PM KEY RESPONSIBILITIES + Coordinate Catering Services: Partner with support staff and external vendors to arrange catering for meetings and events. + Provide Departmental Support: Assist with non-client business activities and departmental tasks as needed. + Manage Facilities Operations: Oversee daily operations to maintain a clean, safe, and efficient work environment. + Prepare Meeting Rooms: Ensure meeting spaces are clean, organized, and ready for use (wipe tables, chairs, and credenzas). + Post-Meeting Cleanup: Clean and reset conference rooms after meetings. + Stock and Maintain Break Areas: Keep break areas fully stocked and aligned with employee needs. + Service Coffee Machines: Perform routine maintenance, including weekly rinsing and replenishing supplies. + Technical Proficiency: Strong Microsoft Office skills. + Physical Requirements: Ability to lift up to 50 lbs and stand/walk for extended periods. + Additional Duties: Follow and execute tasks or directives from management as assigned. REQUIREMENTS / QUALIFICATIONS + High school diploma or GED. + 1-2 years of related work experience. + Minimum 2 years of experience in the legal industry is highly desired. + Ability to provide an excellent customer experience using strong customer service, interpersonal, and communication skills. + Related copy/print job experience preferred. + May require a valid driver's license and minimum auto insurance coverage per Ricoh (if applicable). + Working knowledge of copiers and related equipment; repair knowledge preferred. + Ability to use hardware/software for cost recovery, document management, and advanced workflow support. + Knowledge of shipping/receiving procedures. + Basic electronics knowledge preferred. + Ability to work independently and flexibly to complete projects. + Ability to select correct packing methods/materials and verify packing slips for incoming materials. + Ability to understand instructions related to mail delivery. + Strong troubleshooting and problem-solving skills. + Ability to read and understand technical information (manuals, parts books, related publications). + Excellent customer relations and verbal communication skills. Job Type & Location This is a Contract to Hire position based out of Palo Alto, CA. Pay and Benefits The pay range for this position is $23.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Palo Alto,CA. Application Deadline This position is anticipated to close on Feb 4, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

About Us Next Coms Talk is a leading provider of communication solutions, dedicated to enhancing connectivity and efficiency for businesses of all sizes. Our team is committed to delivering exceptional service and innovative strategies to meet the evolving needs of our clients. We foster a collaborative and professional work environment that values growth, integrity, and excellence. Job Description We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and ensure smooth workflow. The ideal candidate will assist in administrative tasks, coordinate schedules, and provide essential support to various departments. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks efficiently. Responsibilities Manage office operations, including scheduling, data entry, and correspondence. Maintain and organize records, reports, and confidential documents. Assist in preparing reports, presentations, and other business documents. Coordinate meetings, appointments, and travel arrangements. Communicate with vendors, clients, and internal teams to facilitate efficient operations. Support various departments with administrative tasks as needed. Ensure office supplies and equipment are well-stocked and maintained. Handle incoming calls and emails professionally and efficiently. Qualifications Skills & Qualifications Bachelor's degree or equivalent experience in administrative support. Strong organizational and time-management skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and handle multiple tasks simultaneously. High level of professionalism and discretion when handling confidential information. Problem-solving mindset with attention to detail. Additional Information Benefits Competitive salary based on experience. Opportunities for career growth and professional development. Supportive and collaborative work environment. Health and wellness benefits. Paid time off and holidays.

Key Responsibilities 1. Global Exhibitions & Events End-to-End Execution: Team work with corporate Marketing team, execute the strategy, design, and logistics for major international shows: Pre-Show: Manage booth design & setup vendors, logistics of shipping hardware globally, and digital campaigns. Hosting: Manage the on-site hospitality experience, booth staff scheduling. 2. Corporate Brand & Strategic Messaging Identity Management: Maintain and evolve the corporate brand guidelines across all global regions (primarily the United States) to ensure a premium, unified look and feel. Executive Presentation Design: Act as the "Brand Guard" for all corporate PowerPoints. Refine slides decks for the executives to ensure they are visually stunning and consistent. Social Media Management: Lead the LinkedIn strategy. Move beyond "news" to "thought leadership"-positioning our engineers as the smartest voices. Brand Governance: Maintain the "Global Brand Kit." Ensure that regional offices (China, US, SE Asia) use unified logos, typography, and "Supply Chain Resilience" messaging. 3. Office & Sales Operations Facility and Vendor management: Oversee the day-to-day office environment, acting as the point of contact for office maintenance and security services, etc. Workplace Excellence: Ensure the office reflects the high-tech corporate brand-maintaining "client-ready" conference rooms and a professional reception experience. Sales Support: Manage the reimbursement process for the sales team, providing monthly reports to Finance on marketing/sales spend efficiency. Candidate Preferred Qualifications 2+ of experience in office administration Proven track record of developing and launching successful marketing campaigns that generate leads and increase measurable revenue impact Outstanding organizational skills manage multiple priorities in a timely fashion Exposure to customized Customer Relationship Manager (CRM) systems Excellent interpersonal and communication skills Proficiency in Microsoft Word, Excel, and Powerpoint Problem solver and systematic in approach

We have an exciting opportunity for an Office Coordinator in the San Francisco, CA office at Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and business professionals. The Office Coordinator is responsible for ensuring the smooth operation of the office and providing administrative and reception support. This position is on-site five (5) days a week. Responsibilities and Duties: Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere. Coordinates the maintenance of common spaces for appearance and functionality. Handles accounts payable and accounts receivable. Process all invoices and checks. Acts as the primary contact with office vendors. Sends out daily notifications of scheduled visitors, coordinates reservations for visitor offices and distributes access cards for visitors. Knowledgeable about office staff, secretarial assignments, visitor office availability and general office and building information to expedite requests or provide guidance to others. Coordinates meeting arrangements with applicable departments; orders meeting or conference meals and secures supplies; copies as needed. Provides A/V support for office video conference meetings as needed. Develops and implements efficient office systems. Maintains office equipment. Manages supplies and maintains storage areas. Answers incoming office calls, forwards callers and takes messages as needed Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere. Processes incoming and outgoing mail, handles shipping and receiving tasks, as needed. Assists with marketing and business development initiatives and materials. Provides support for Human Resources as needed and appropriate recruiting, onboarding, departures, office moves; communicates employee concerns. Remains current on firm technology changes and issues. Provides IT support as needed. Handles requests from office members, other offices and clients. Schedules and coordinates events internally and externally (holiday parties, social events, etc.) Performs other duties as assigned. Knowledge, Skills and Abilities: A Bachelor's degree is required. Three to seven years' experience working as an office coordinator or office administrative role, preferably in a legal environment. Excellent interpersonal, written and verbal communication skills are required. Proven analytical and problem-solving skills. Detail-oriented, organized. Ability to multi-task and prioritize workloads. Excellent computer skills and knowledge of MS Office Suite This position will require on-site presence five (5) days a week. The salary ranges for this position vary depending on the geographic location and other factors such as experience, internal equity, market data, and job-related considerations. The range for this position is from $51,000 - $74,000, with offers contingent upon the various factors. The firm's compensation strategy includes not just a base salary but also comprehensive benefits such as healthcare, paid time off, discretionary merit bonuses, life and disability insurance, retirement plans and tailored learning opportunities. Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm's offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.

✨ Now Hiring: Part-Time Office Coordinator / Receptionist (Temp-to-Hire) 📍 Menlo Park & San Francisco | Onsite | 24-30 hours/week 💼 Confidential - Top-Tier Venture Capital Firm We're partnering with a prestigious and confidential venture capital firm to hire a polished, articulate, and service-oriented Office Coordinator / Receptionist. This is a temp-to-hire opportunity, ideal for someone who thrives in a fast-paced, high-touch environment and enjoys being the face and voice of a top-tier organization. 🗓️ Schedule: Part-time (3-4 days/week), 24-30 hours 📍 Location: Onsite in Menlo Park with one day needed in San Francisco 🕒 Potential to convert to full-time after ~3 months 🔹 What You'll Do: Greet and host guests, entrepreneurs, and investors with warmth and professionalism Answer and direct calls, manage front desk operations Maintain appearance and function of office space and conference rooms Support internal teams with office logistics, scheduling, and facilities coordination Manage supplies, mail, deliveries, and vendor communications 🔹 What We're Looking For: Prior receptionist, office coordinator, or hospitality experience Strong EQ and interpersonal skills-comfortable interacting with high-profile guests Proactive, organized, and adaptable in a dynamic office setting Tech-savvy: Microsoft Office, Google Calendar, and AV basics College degree preferred, or equivalent experience If you're seeking a refined, high-caliber environment without the demands of a full-time schedule-or if you're returning to the workforce-this is a fantastic opportunity to join a respected firm with potential for long-term growth.

Our client is searching for a highly organized Administrative Assistant to support their team with day-to-day operations. This role partners closely with the Wealth Management team to ensure excellent client service. This is a 6-12 month contract with the potential to convert to permanent. Responsibilities: Managing travel & expenses, including travel arrangements and processing expenses for team members Handling all incoming and outgoing mail, including checks, stock certificates, tax documents, and scanning Organizing and supporting internal and external events, including recruiting activities, team gatherings, and client events Delivering day-to-day administrative support such as managing calendars, scheduling meetings, and answering phones Assisting the Wealth Management team with client service and operational tasks, ensuring a high level of professionalism and service quality Managing conference room bookings, ordering catering, printing materials, coordinating interview schedules, liaising with building management, and greeting visitors Qualifications: Proficiency in Microsoft Word, Excel Powerpoint, and Outlook Bachelor's degree preferred but not required Minimum of 2 years of experience in a professional corporate environment Strong written and verbal communication skills Team-oriented mindset with polished, professional communication Strong critical thinking, sound judgement, and a commitment to integrity and transparency Ability to multitask effectively in a fast-paced environment New graduates interested in financial services are encouraged to apply Contract Length: 6-12 month contract with the potential to convert to permanent.

WHO IS FRĒDA SALVADOR? Based in Sausalito and handcrafted in Spain, Frēda Salvador is an artisan brand that is both modern and streamlined in its approach to footwear & accessories. The brand is both approachable and effortless offering a sought after versatility that makes them the go-to for everyday occasions. We are a fast paced start up and are hustling everyday. We are driven. We are small, but mighty with strong values in teamwork, a positive and supportive work environment, and building our community from the ground up. We are looking for a detail-oriented, analytical professional with 2-4 years of experience in e-commerce, retail operations, logistics, or supply chain management. They excel in fast-paced environments, using data to enhance fulfillment, inventory accuracy, and efficiency across e-commerce and retail channels. Proactive and resourceful, they manage multiple priorities, communicate effectively across teams, and bring strong systems knowledge. With a startup mindset, they combine strategic thinking with hands-on execution to drive continuous operational improvement. EXPECTATIONS FOR ALL EMPLOYEES: Supports the FRĒDA's mission, vision, and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect, personalization, accountability, ownership, and a commitment to our community and a diverse and inclusive work environment. ABOUT THE ROLE The Operations Specialist is responsible for ensuring smooth operational execution across both e-commerce and retail channels. This role supports the Director of Operations in maintaining inventory accuracy, improving fulfillment processes, and driving data-backed decision-making to optimize performance. The ideal candidate thrives in a fast-paced, collaborative environment and demonstrates exceptional attention to detail, operational discipline, and cross-functional communication skills. This is an entry level, hybrid role that operates out of the Corporate HQ office. DAY TO DAY RESPONSIBILITIES Ecommerce Operations Develop, maintain, and report on key performance indicators (KPIs) related to inventory accuracy, returns, freight costs and productivity. Support Director of Operations with reporting, DTC fulfillment, order flow, and inventory accuracy, in addition to helping them with new channel initiatives - data flow, systems and reporting Assist with new channel initiatives by managing data flow, systems integration, and reporting. Support sales and production teams with system/logistics requirements for events and special projects Serve as key owner of inbound inventory tracking and ensure timely receipt of shipments at the warehouse. Support HQ teams in fulfillment and inventory needs for personals, gifting, and photoshoots. Partner cross-functionally to enhance proprietary systems, tools, and workflows. Contribute to strategic planning and execution of initiatives that improve operational efficiency and support company growth. Partner with warehouse teams to manage DTC and attend weekly external meetings. Logistics Management Tracking / Follow up with freight forwarders for ongoing shipments. In partnership with production, tracking of shipment costs per pair and ensuring consolidation to support reduction in the number of shipments per annum. Making sure all HTS codes are accurate according to the internal tools + projections. Continual review of transit options so we are optimizing for cost + speed to market. Retail Operations Drive accuracy and data-driven decision-making across retail operations, with a deep understanding of inventory, operations, and sales performance. Ensure strong daily operational execution, leading store operations to be productive, efficient, and customer-focused. Serve as the communication bridge between HQ and retail teams, providing clear and consistent updates to align on customer needs, operational goals, and best practices. Create, document, and maintain standard operating procedures (SOPs) for store-related order and inventory processes. Manage retail inventory, including receiving inbound and outbound shipments, fulfilling orders, and executing transfer orders. Conduct regular inventory reconciliations and uphold consistent inventory accuracy through weekly and monthly counts. Collaborate with the Operations team to continuously improve store processes and ensure alignment with overall business objectives. Requirements 1-2 years of experience in e-commerce operations, retail operations, logistics, or supply chain management. Strong analytical and reporting skills; proficiency in Excel/Google Sheets and experience with ERP or inventory management systems. Highly analytical with a keen eye for detail as it relates to large datasets You have a start up mentality. You can think big but are not afraid to be scrappy when needed! A natural problem solver: lead urgent projects, prioritize tasks, and overcome obstacles that come your way with autonomy. Ability to meet deadlines, while working independently and as a team. You can work on tight timelines and remain calm under pressure, developing ideas and solutions quickly when needed. Is a quick learner in a fast-paced environment and has an appetite to take on a variety of tasks. Inventory management experience preferred Systems familiarity should include Shopify Plus and inventory management systems similar to Brightpearl or Blue Cherry You must have a valid driver's license and are local to the Bay Area Experience collaborating cross-functionally with warehouse, HQ, and retail teams Knowledge of retail POS systems and e-commerce platforms (e.g., Shopify, NetSuite, or similar) is a plus. Company Benefits and Compensation: Alongside a unique and incredible culture, FREDA SALVADOR offers competitive salaries commensurate with experience and education and a benefits package that includes flexible vacation time, group medical, dental and vision plans, an employer-sponsored 401K retirement plan, flexible hybrid work schedule, and a generous discounts and shoe gratis program. Base salary $25-$26 an hour. Please submit your resume telling us about yourself and why you are a great fit for Freda Salvador! EEOC STATEMENT: The Company is an Equal Opportunity Employer. The Company is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. The Company is committed to creating an inclusive, safe work environment for all employees. All employment decisions at the Company are based on business needs, job requirements and individual qualifications, without regard to race, color, sex, sexual orientation, gender identity, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. The Company will not tolerate discrimination or harassment based on any of these characteristics. The Company encourages applicants of all ages.

Responsibilities: Review, analyze, process and document parts requests in an accurate and timely manner according to company standards. Assist Repair Superintendent with closing repairs and scheduling. Process Non-Billable Repairs. Task Repair Technicians to upcoming assigned jobs. Process Repair payroll. Review Dispatch callback report to identify all callbacks held for morning service. Review unassigned tickets with service superintendent or service manager. Review and update Shared Calendar, On Call Manager and On Car List. Sends detailed notification to Dispatch daily by 2:00PM. Obtain updates from superintendent to update the Down Car List. Communicate down car information to dispatching. Provides status to National Accounts and customers on open work orders, completed callbacks and repairs. Update evening ticket with the monthly work order #. Maintain and track field employee vacations requests and enter into Ops tracking system. Act as liaison between the branch operations and regional dispatch. Entering time and expense manually for payroll, cost corrections and Friday payroll submission. Performs research and review for Service Manager - which may include running Account History reports, work in process, Routing, TK Exact, missed service reports, sick unit reports, researching billable calls. Assign assistant tickets to mechanics, as needed. Qualifications: Two or more years of customer service experience in a heavy call volume environment is required. Elevator part knowledge and five or more years elevator technical experience is a plus. Working knowledge of Word, Excel and heavy Outlook is required. Effective verbal and written communication skills are required. Must be organized and detail-oriented to perform and manage tasks as assigned. High school diploma/GED

Field Office Administrative Assistant Why This Role Matters As our Field Office Administrative Assistant, you'll be the connector who keeps everything running smoothly. From coordinating schedules to supporting regional management, you'll play a key role in ensuring our team stays organized, informed, and ready to deliver. This is more than just an admin role-it's a chance to grow, contribute, and make an impact every day. What You'll Do Keep documentation up to date and maintain clear communication with regional management Organize meetings, video conferences, travel itineraries, and manage calendars Support team members who are traveling or working remotely Take notes during meetings and share materials with the team Prepare reports, presentations, and correspondence that make information clear and accessible Manage expense reports and reconcile charges accurately Welcome visitors, answer calls, and maintain a professional office environment Distribute mail, email, and internal communications Maintain filing systems and ensure information is easy to find Jump in on special projects and process improvements as needed What We're Looking For 2-5 years of administrative or office support experience (new grads welcome to apply) High school diploma required; bachelor's degree preferred Strong computer skills (Word, Excel, PowerPoint); SAP Ariba experience is a plus Japanese language skills are a plus Soft Skills That Set You Apart High emotional intelligence and ability to work with diverse personalities Strong customer service mindset and stakeholder awareness Proactive, organized, and initiative‑driven Comfortable making decisions in ambiguous situations Clear communicator across all levels, internal and external Customer‑facing experience preferred Why You'll Love Working Here You'll gain exposure to diverse teams and stakeholders, building skills that grow your career You'll be part of a collaborative, supportive environment where your voice matters You'll have opportunities to learn, develop, and take initiative on meaningful projects You'll enjoy a role that balances structure with variety-no two days are the same

A global sustainability consultancy is seeking a Consulting Senior Associate, Assistant Project Manager in Walnut Creek, California. This role involves managing schedules, budgets, and project execution while ensuring compliance with regulations in vegetation management. Key responsibilities include coordinating permitting activities, maintaining documentation, and driving team collaboration. Ideal candidates will hold a bachelor's degree related to environmental science and possess strong organizational and communication skills. This position offers competitive pay and comprehensive benefits. #J-18808-Ljbffr

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. About the Position The Golden State Valkyries are looking for a Sports Scientist/Performance Assistant who will collaborate across the full player performance continuum by bridging strength and conditioning, readiness monitoring and advance analytics. To be successful in this role, you will have extensive experience translating data from multiple sources (athlete load-monitoring platforms, strength and performance diagnostics, athlete-management systems, game analytics) into actionable insights. You will oversee and drive the end-to-end data lifecycle: from data collection, cleaning, processing and modeling to create dynamic dashboards and actionable reports that inform training and rehabilitation teams to make recovery, readiness and return-to-play (RTP) decisions. You will collaborate with strength and conditioning, medical, and performance to embed evidence-based, scalable decision-making frameworks This is an excellent opportunity to share your expertise while learning more about this growing sports and entertainment organization that values your initiative and dedication! This is full-time position located in Oakland, CA with frequent travel to San Francisco. Key Responsibilities Create, implement and manage the data pipeline for athlete performance monitoring: ingesting data from IMU wearables, athlete management systems (AMS), strength and power diagnostics, force plates, sport technology, rehab/medical metrics and game/practice statistics Clean, validate and merge heterogeneous datasets to develop processes and ensure data integrity, timeliness and consistency Conduct exploratory and advanced analysis to evaluate athlete-workload relationships, readiness, fatigue/recovery status, injury-risk indicators, return-to-play benchmarks and performance outcomes Build, maintain and monitor dynamic dashboards and interactive visualizations via Power BI, Tableau, or custom web apps that deliver meaningful performance insights and training to coaches, performance medical staff and athletes Translate quantitative findings into clear, practical recommendations to inform training design, recovery strategies, competition readiness, and player availability decisions Lead applied sport-science research and continuous improvement by reviewing emerging literature, validate new monitoring technologies, pilot novel metrics and integrate them into operational frameworks Provide leadership to drive culture change toward a data-empowered performance environment and facilitate education and training of staff and ensure data becomes embedded in decision-making Maintain professional standards including strict confidentiality of athlete data, ensure ethical use of data, comply with relevant data protection/regulation (e.g., GDPR) and support regular review of processes and tools Assist Head of Strength and Conditioning as needed Required Experience & Skills Bachelor's degree in sports science, exercise science physiology, kinesiology, human performance or closely related field PhD in applied sport science, human performance, biomechanics, analytics or data science highly preferred 3+ years applied experience in a professional or elite sports organization, preferably within basketball (or comparable team sport) 7+ years of leadership experience in performance science, analytics or multi-disciplinary integration Certification in Strength & Conditioning (e.g., National Strength & Conditioning Association (NSCA) CSCS or equivalent) highly preferred Certification in Performance & Sport Science (e.g., NSCA CPSS or equivalent) higly preferred Proven proficiency in athlete monitoring systems and technologies (e.g., GPS/IMU platforms, force plates/power diagnostics, wellness platforms) and experience delivering load/ recovery/ readiness monitoring frameworks Extensive programming and data-analytics experience and ability to work with coding languages and tools such as Python and/or R, SQL Experience with data visualization/dashboard tools such as Power BI, Tableau, Shiny, and/or custom web app or similar data cleaning/processing and statistical analysis Excellent interpersonal and leadership skills with the ability to earn athlete and staff trust, present complex findings in clear formats and collaborate across multiple stakeholders Statistical modeling and advanced quantitative methods such as regression, time-series, Bayesian inference, causal inference, machine-learning models for prediction (e.g., load-response modelling) Time Commitment Ability to work flexible hours, including evenings, weekends, and holidays Compensation $75,000 - $85,000 + Bonus Comprehensive Medical, Dental and Vision benefits for employees and dependents Employer 401K match Vacation and a generous paid time off plan for pregnancy and parental leaves Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Golden State is an equal opportunity employer. We will ensure that qualified applicants with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Want to learn more about who we are and what we value? Visit *************************** Please refer to our California Privacy Notice for more information about how we process your personal information, and your data protection rights.