Administrative coordinator jobs in Durham, NC

About the Company Johnnie-O is a branded lifestyle apparel company, founded in 2005 in Santa Monica, CA, that embodies living your best life. Its blend of Southern California lifestyle coupled with a hint of East Coast tradition and Midwest grit creates a truly distinct point of view within the lifestyle apparel industry. johnnie-O is a unique lifestyle apparel brand providing classic, casual pieces for men and boys. The brand fills a niche in the apparel marketplace between the traditional East Coast “preppy” brands and West Coast “surf” brands. The Johnnie-O brand is both a personality and an experience that can be described as fun, fresh, tongue-in-cheek, accessible, active and family-oriented. Johnnie-O is a fast-growing multi-channel apparel company. We seek to attract highly motivated individuals that want to work as a team and share in the commitment, responsibility and discipline required to achieve our vision. Johnnie-O management philosophy is based on responsibility and mutual respect. We are a fun and dynamic bunch that are motivated in working to get the company to the next level. Our employees are smart, creative, and passionate individuals who meet the same superior standards we set for our products. We embrace talented people with diverse backgrounds and experiences. It is our goal to hire high-energy, diverse, bright, creative, and flexible individuals who thrive in a fast-paced work environment. About the Role Johnnie-O is seeking a highly organized, detail-oriented Retail Operations Coordinator to support the daily operational needs of our growing retail store fleet. This role is essential in ensuring seamless store operations and providing timely support to store teams. The ideal candidate thrives in a fast-paced environment, is a strong communicator, and has a solid understanding of retail workflows, systems, and customer experience best practices. The Retail Operations Coordinator will serve as a key point of contact between stores and cross-functional partners including e-commerce, customer service (Wingmen), and warehouse/logistics. This individual will play a pivotal role in maintaining operational standards, resolving store inquiries, streamlining processes, and supporting new store openings. Responsibilities Serve as the day-to-day operational support contact for store managers and retail teams. Assist in managing and troubleshooting POS order management workflows, including edits, fulfillment, and adjustments. Support customer service inquiries from retail stores and help resolve customer/order issues to uphold a best-in-class customer experience. Oversee the corporate embroidery order process and act as the liaison between retail stores and internal fulfillment & embroidery teams. Coordinate with our embroidery department to ensure accuracy and timely fulfillment of custom retail store embroidery orders. Assist with gift card operations, including monitoring balances and problem-solving POS gift card issues. Support ongoing updates and maintenance of the Retail Operations Manual and SOP documentation. Provide training, resources, and ongoing systems/process coaching to store teams to ensure consistency and adherence to brand standards. Monitor and analyze inventory discrepancies; partner with store teams to reduce shrinkage. Support inventory-management protocols, cycle counts, and operational accuracy across store locations. Coordinate supplies and other operational needs for new store openings. Contribute to additional projects and ad-hoc assignments in support of retail operations and growth. Qualifications 1-3 years of experience in retail operations, store management, customer service, or a related role (apparel experience a plus). Familiarity with POS systems, OMS workflows, and retail inventory management practices. Strong organizational and problem-solving skills with exceptional attention to detail. Excellent communication skills and a collaborative, team-oriented approach. Ability to multitask, prioritize, and adapt in a dynamic and evolving retail environment. A customer-first mindset and passion for delivering an elevated brand experience. Pay range and compensation package Salaried position plus bonus opportunities, paid time off, and paid holidays. Health/Dental/Vision/FSA/Short-Term Disability/Life Insurance benefits. Employee discounts. Aside from a fun and unique working environment, Johnnie-O offers a challenging career coupled with a competitive compensation and benefits package. We value our employee's time and efforts. Our commitment to your success is enhanced by our competitive compensation and extensive benefits package, including health, dental, vision insurance, life insurance, flexible spending accounts, a generous time off policy including vacation, paid sick time, a retirement savings plan, bonus opportunities, and a generous employee discount. Casual dress policy, potential career growth and a family-oriented working environment. This role is based in the Johnnie-O office in Raleigh, NC. To apply for this exciting job opportunity, please send your resume to: ****************************. We appreciate your interest in our company and look forward to hearing from you! ```

Trilliant offers a universal communications platform that is at the convergence of the smart grid, smart city, and global Industrial Internet of Things (IIoT) applications. We bring together multi-technology solutions, global capabilities, and mission-critical communications to deliver future-proof solutions. We are a device-agnostic, integrated, multi-technology communication platform that provides flexibility to balance technological capabilities with economic needs. Trilliant is committed to best-in-class solutions that empower our customers and their customers to connect to the world of things We are an equal-opportunity employer offering comprehensive benefits and compensation packages with a selection of insurance programs. We have dynamic and collaborative work environments with some of the brightest employees in the world. We invest in people and provide opportunities for our employees to grow hand in hand with our business. Job Description: Trilliant is seeking an Office Administrator who will maintain a positive working environment and play a central role in keeping leadership team members organized, on track, and moving forward. Position Responsibilities: Office Management: Responsible for the front lobby area to include greeting visitors, clients, and vendors in a professional manner. Answer and direct incoming calls to appropriate personnel. Maintain all shared office spaces in a clean and organized manner. Coordinate day-to-day office operations, including handling mail and couriers, managing office supply procurement and organization, and overseeing kitchen maintenance. Provide general office support to employees as needed Coordinate logistics for in-office events such as sales training, executive meetings, and client visits. Organize and coordinate staff lunches as needed Lead the Health & Safety Committee and ensure compliance with workplace safety protocols. Executive Staff Support: Schedule and calendar management. Arrange travel and prepare itineraries. Schedule and coordinate meetings, including preparing agendas and taking meeting minutes. Prepare and track expense reports for executive team members. Draft, edit, and proofread presentations, correspondence, memos, charts, tables, graphs, and other business documents. Maintain confidentiality and handle sensitive information with discretion. Assist with special projects and other administrative tasks as assigned. Position Requirements: Must be able to be onsite for 5 days. Must be able to lift 25 lbs. Excellent communication and customer service skills Prior administrative experience supporting a team in a fast-paced, high-tech environment preferred. Proficiency in Microsoft Office applications including Word, PowerPoint, Excel and Outlook. Comfortably using the Internet as a daily research and productivity tool. Education/Certification: BA/BS degree preferred. Excellent academic credentials. Trilliant Values: PASSIONATE- We find the right solutions for customers and exceed their expectations. ACCOUNTABLE- We work smart and tackle problems with urgency to get the job done. CONFIDENT- We look to the future and partner with each other to deliver world-class solutions. ENERGIZED- We are excited and support the growth and direction of Trilliant.

Title: Administrative Specialist Classification: Non-Exempt About The Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. Position Summary The Administrative Specialist oversees critical office functions in a fast-paced environment, with a primary focus on billing and accounting. Key responsibilities include processing invoices, handling payments, and reconciling accounts using billing software while ensuring accuracy and resolving discrepancies. Additional duties include answering incoming calls, scheduling, and providing general office support. Success in this role requires proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and meticulous attention to detail. Essential Functions Answering and directing incoming phone calls to the appropriate personnel or departments. Reviewing and processing work tickets daily to ensure timely and accurate documentation. Handling filing and mailing tasks to maintain organized records and efficient communication. Performing daily, weekly, or monthly invoicing for rentals, lane closures, and flagging operations. Entering data into customer portals as required for accurate tracking and reporting. Assisting with Accounts Receivable (AR) collections to ensure timely payments. Process Accounts Payable (A/P) by reviewing, coding, and processing vendor invoices to ensure timely payments. Reconcile accounts regularly to ensure accuracy and resolve discrepancies in A/R and A/P. Address and resolve billing-related inquiries or issues from clients or vendors. Managing the company's cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps. Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to maintain a safe work environment. Adhering to all company policies and procedures to ensure compliance and consistency. Performing other duties as assigned to support operational needs and team goals. Education, Experience And Skills Required High school diploma or GED required; associate degree preferred. 3-5 years of administrative experience required; construction industry experience is a plus. Strong verbal, written, and interpersonal skills. Excellent attention to detail to ensure accurate invoices and payments. Proficient in billing software and accounting systems for processing invoices, payments, and account reconciliation. Strong numerical skills to analyze financial data, resolve discrepancies, and produce accurate reports. Ability to thrive in a fast-paced construction office environment. Strong organizational skills to prioritize workload and meet deadlines. Proficient in MS Outlook, Excel, Word, and office equipment. Knowledge of Vista and TCR software is a plus. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans

Job Title: Receptionist/ Administrative Coordinator (Full-Time) Anne Till Nutrition Group is seeking a Receptionist/Administrative Coordinator to support our outpatient nutrition practice. This role combines front desk administrative responsibilities with billing support. The ideal candidate is organized, detail-oriented, professional, and interested in working in a private practice focused on evidence-based nutrition. . Front Desk & Administrative Duties Welcome and check in patients in person Answer and route incoming phone calls professionally Schedule appointments and support calendar management Verify insurance benefits and assist with billing questions Process payments and maintain financial logs as needed Maintain tidy, organized, and well-supplied reception area Track, scan, file, and manage documents and patient forms Update electronic health records accurately and efficiently Support Billing Staff Support marketing and communications activities when assigned Requirements & Skills Experience in a medical or nutrition practice environment preferred Comfortable with Apple computers, Google Workspace, MS Office Experience with EHR systems preferred Excellent organizational, time management, and multitasking abilities Strong written and verbal communication skills Professional attitude and customer service mindset Schedule & Workplace Details Full-time, onsite Monday-Friday, day shift (no weekends) Benefits Health, dental, and vision insurance Paid time off Company website: **************** Facebook: AnneTillRD

Responsibilities Maintain and archive both paper and electronic records in accordance with internal procedures to ensure complete and compliant regulatory files for each product. Perform data entry for regulatory projects, including work within Regulatory Information Management Systems (e.g., Veeva), Microsoft Office applications (Excel, Word), and Smartsheet. Support the finalization of job descriptions and standard operating procedures (SOPs), including routing for review, approval, signature, and appropriate filing. Prepare, submit, and archive FDA promotional and labeling submissions. Serve as the U.S. R&D Archivist, overseeing document management activities. Maintain the U.S. on-site document storage room. Manage the U.S. off-site storage vendor and track documents sent and received. Annually archive and transition off-site files older than five years. Support unblinded safety submissions, including DSURs, as needed. Provide support during audit preparation when required. Assist in the preparation of U.S. regulatory deliverables. Perform quality control reviews of U.S. regulatory submissions and internal documents. Necessary Requirements Educational Qualifications: Bachelor's Degree in Life Sciences (minimum) Professional Experience: At least 2 years of administrative support experience, preferably within a scientific or regulatory environment Professional Skills: Strong communication skills Ability to manage multiple tasks simultaneously Exceptional attention to detail High productivity and efficiency Specialized Skills: Understanding of pharmaceutical regulations and regulatory processes Strong knowledge of process analysis and optimization tools and methods Managerial/Operational Skills: Effective decision-making Strong planning and execution abilities Ability to drive results and meet deadlines

Preferred Qualifications Prior experience with PeopleSoft Financials. Experience as an administrative assistant. Work Schedule Monday - Friday, 8:00 am - 5:00 pm, with occasional overtime as needed

Michael Baker International is seeking an Office Executive in our Cary, North Carolina office. In this role, the successful candidate will lead 140 staff and will be responsible for leading and managing the profitability and growth as an integral part of the MidAtlantic Region operation while coordinating across the state in all facets including: Strategic Business Planning Financial Management Technical Oversight Staff Development Business Development Quality Assurance Client Management Community Engagement EXPECTATIONS Lead and develop a group of 140 professionals servicing federal, state, county, municipal, and private sector clients Manage the P/L of the North Carolina office in conjunction with that of the MidAtlantic Regional operations, including revenue recognition, and cash and overhead management Collaborate with regional practice leads in planning, directing, and implementing an aggressive marketing/business plan to leverage existing relationships and develop new relationships to grow backlog. Monitor client satisfaction and serve as the firm's responsible contact. Grow and protect core business while adding new markets, new clients, and broadened capabilities. Manage professionals who have oversight of employees in various marketing, finance, office administration, production, and technical departments. Manage client relationships and guide the application of the greater Michael Baker services to add value in new and existing clients. Lead a team of personnel to expand the services, brand, and market share of Michael Baker Serve for state, local and federal clients and within the communities we serve. Lead your team to recruit, interview, hire, develop, and appraise employees to grow talent. Negotiate contractual arrangements to assess, mitigate, and eliminate risks. Develop and implement strategic plans with short, medium, and long-range goals and objectives in conjunction with Mid Atlantic Regional plans. Regularly review and analyze project activities, costs, operations, and forecast data to manage department or division progress toward stated goals and objectives. Provide leadership and direction by mentoring and motivating staff on issues such as performance feedback, technical guidance, financial management, and client management. Identify and develop emerging talent and leadership to create upward opportunity and succession planning. Workshare and development of balanced office portfolio reflective of Michael Baker enterprise capabilities. Other duties as assigned. PROFESSIONAL REQUIREMENTS Bachelor's degree in Civil Engineering, Architecture, Construction Management, or related field 15+ years in Engineering or Project Management with focus in either Transportation, Bridge, Water, or Municipal Services 10 + years in a supervisory role Operations and Business development experience Familiarity with Alternative Delivery capture, risk management and pricing (DB, CMAR, Progressive DB, P3s) PE, AICP or AIA license preferred Government experience or the ability to interact successfully with Local (County, Municipal), State and Federal Agencies Proficiency with MS Office Suite COMPENSATION The compensation range for this position is $136,423 - $236,362 and will depend on the incoming candidates experience and skill set. BENEFITS We offer a comprehensive benefits package including: Medical, dental, vision insurance 401k Retirement Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Life, AD&D, short-term, and long-term disability Professional and personal development Generous paid time off Commuter and wellness benefits #LI-TS2 #LI- HYBRID

TITLE (Oracle title) ADMINISTRATOR WORKING TITLE Administrator-Staff Internal Auditor SCHOOL/DEPARTMENT Internal Audit LOCATION Crossroads III, Cary, NC PAY GRADE Administrator Band 4 FLSA STATUS Exempt ELIGIBILITY FOR EMPLOYMENT CONTRACT No WORK WEEK SCHEDULE Monday-Friday (occasional evenings and weekends) Position is available for a Hybrid Telework workweek POSITION PURPOSE: Conducts internal financial and operational audits covering all segments of the school system to determine the adequacy of internal controls and compliance with policies, procedures and regulations. Tests financial transactions for compliance with existing laws, contracts, and accounting principles generally accepted in the United States of America. Prepares and presents audit reports of findings, which include recommendations for improvements. Investigates areas where there is indication of concerns or irregularities. MINIMUM QUALIFICATIONS: KNOWLEDGE, SKILLS, AND ABILITIES (KSAs) Considerable knowledge of data or information systems; Considerable knowledge of Microsoft Office, specifically Word and Excel; Google Apps; Knowledge of generally accepted accounting principles; Knowledge of Government Auditing Standards (GAO) and the related application of those standards; Ability to execute audit programs; to document and evaluate internal controls; to analyze and evaluate accounting and auditing issues and to develop clear, concise, and comprehensive reports of the related data; ability to identify areas of risks as it relates to assigned audit areas; Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback; Ability to work in a team environment; Ability to work independently and complete tasks in the absence of clear direction; Ability to ensure confidentiality of data and information; Ability to establish and maintain effective working relationships with school system staff, staff members of external funding agencies, and the community. EDUCATION, TRAINING, AND EXPERIENCE Bachelor's degree in accounting, finance, business administration, or directly related field; Two years of experience in accounting, auditing, or related field; Other combinations of applicable education, training, and experience which provide the knowledge, skills, and abilities necessary to perform effectively in the position may be considered. CERTIFICATION AND LICENSE REQUIREMENTS Must hold and maintain a valid motor vehicle operator's license according to the State of North Carolina requirements. PREFERRED QUALIFICATIONS: Active Certified Public Accountant (CPA) license held and/or active Certified Internal Auditor (CIA) certification; Governmental accounting or auditing experience. ESSENTIAL DUTIES AND RESPONSIBILITIES: Implements the auditing program for the school or department being audited to achieve audit objectives and to ensure that the fiscal management of the system is being effectively and appropriately performed. Ensures that adequate internal controls exist and are being applied to areas that are being audited as deemed appropriate in the circumstances. Ensures that applicable laws and regulations are being adhered to consistently, as applicable, per audit. Conducts audit tests of areas being audited to meet the objectives of the audit. The tests may include the evaluation and review of program-related data. There may be progression under the direction of the Senior Director so that some audit tests may be independently planned. Develops drafts of findings and recommendations on the area being audited, to include recommended changes in system policies, procedures, personnel, or non-compliance with laws, procedures, policies, or other criteria. Understands the school system's financial and operational areas, to include the ORACLE financial and human resources system, in order to design audit tests that fulfill the objectives of the audit. Performs other monitoring, investigations, and tests to satisfy the objectives of the audit or investigation. Keeps up to date on all school system policies and procedures relevant to assigned audits. Conducts certain types of audits as determined by the senior director. Performs other related duties, as assigned. WORK ENVIRONMENT/PHYSICAL REQUIREMENTS This position operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff and staff members of external agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force. EFFECTIVE DATE: 5/2023 DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.

**Country:** United States of America ** Unspecified **U.S. Citizen, U.S. Person, or Immigration Status Requirements:** U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract. **Security Clearance:** This position is for an Executive Admin who will provide direct support to the VPGM of Cabin Monuments for Collins Aerospace. The ideal candidate works independently, is a creative problem-solver and demonstrates a customer-oriented mindset. This person relies on extensive experience and judgment to plan and accomplish assigned goals and tasks. This role is an opportunity to provide critical support to the organization. By helping leadership run smoothly, you'll enable the function to move quickly and operate effectively. **What you will do:** + Performs critical administrative activities and services (i.e. processing expense reports, scheduling meetings, booking travel, etc.) to ensure executive leadership can focus their energy and time in the most impactful areas. + Responds to complex email and phone inquiries. + Conducts and/or oversees the gathering, verification and processing of documentation. + Reviews reports prepared for management. + Recommends, develops and implements new processes or approaches that will help the team function more smoothly. + Performs data entry and other normal office functions such as setting up and maintaining files, interviewing callers and making proper referrals, arranging meetings and conferences and receiving, referring or answering mail. + Reviews drafts and finished documents for appropriate grammatical usage and answers questions relating to functional operations and established policies and procedures. + May provide executive assistant services as a direct assistant to Senior Executives and General Managers. + This includes working independently on special assignments, managing the Executive's schedule, processing and handling of confidential documents and other administrative duties. + May be asked to assist the team with additional operational duties, including PPT deck support, offsite scheduling, etc. + Must be willing and able to travel up to 5% **Qualifications you must have:** + Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 8 years relevant experience + 5+ years experience with Microsoft Office Suite **Qualifications we prefer:** + C-Suite experience + SAP expense reporting experience or related + 5+ experience managing calendars, expenses, and domestic/ international travel as an executive assistant. + PowerPoint & Excel experience + Experience as a virtual assistant/ working in a remote environment. + Project management experience At Collins Aerospace, our customers are at the core of our business. And meeting each of their unique needs is the key to our success. The Customer & Account Management organization plays a critical role at Collins Aerospace both internally and externally. We provide executive-level support to major original equipment manufacturers and defense customers and support our Strategic Business Units (SBUs) by augmenting key relationships and maintaining an excellent customer experience. Internally, we develop and support our SBUs by strategically planning and capturing future growth opportunities while ensuring customer satisfaction. If you want to advance your career while contributing to a vision that helps our customers redefine the aerospace industry, then consider landing here! **WE ARE REDEFINING AEROSPACE.** * Please consider the following role type definitions as you apply for this role. **Remote:** Employees who are working in Remote roles will work primarily offsite (from home). An employee may be expected to travel to the site location as needed. _Regardless of your role type, collaboration and innovation are critical to our business and all employees will have access to digital tools so they can work with colleagues around the world - and access to Collins sites when their work requires in-person meetings._ Some of our competitive benefits package includes: + Medical, dental, and vision insurance + Three weeks of vacation for newly hired employees + Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option + Tuition reimbursement program + Student Loan Repayment Program + Life insurance and disability coverage + Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection + Birth, adoption, parental leave benefits + Ovia Health, fertility, and family planning + Adoption Assistance + Autism Benefit + Employee Assistance Plan, including up to 10 free counseling sessions + Healthy You Incentives, wellness rewards program + Doctor on Demand, virtual doctor visits + Bright Horizons, child and elder care services + Teladoc Medical Experts, second opinion program + And more! Nothing matters more to Collins Aerospace than our strong ethical and safety commitments. As such, all U.S. positions require a background check, which may include a drug screen. Note: + Background check and drug screen required (every external new hire in the U.S.) + Drug Screen only performed on re-hires who have been gone for more than 1 year At Collins, the paths we pave together lead to limitless possibility. And the bonds we form - with our customers and with each other -- propel us all higher, again and again. Apply now and be part of the team that's redefining aerospace, every day. **_As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote._** The salary range for this role is 56,000 USD - 112,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills. Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement. Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance. This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply. RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window. _RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act._ **Privacy Policy and Terms:** Click on this link (******************************************************** to read the Policy and Terms Raytheon Technologies is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

Supports teams using a wide range of professional skills from project set-up to project close-out by performing CA tasks and acting as project liaison between the CA staff, owner, consultant and contractor. Highly organized and motivated to take initiative in supporting company operations and teams. Responsibilities: Acts as project liaison between the CA Staff, Owner, Consultant, Contractor and project database Help Desk Maintains use of various web base databases to perform CA tasks Sets up projects in Newforma, creates Project Directories & Project Information form Creates indexes and uploading drawings and specs into Newforma Maintains current drawing sets and specs in Newforma Distributes and uploads Construction Documents Provides Newforma support to teams for confidential and time sensitive material Assists with Construction Document preparation Checks Pay Apps for accuracy Participates in team meetings to discuss project issues, design and technical issues and coordination with other disciplines and takes meeting minutes as needed Assists with coordinating packages to be sent out electronically and/or courier service as needed Assists with processing Construction Administration expenses Scans, distributes, and archives appropriate resources for knowledge sharing Trains staff in Newforma duties as needed Assists with project close-out Qualifications: High school education; college level preferred Typically with 5+ years of related experience Proficient in MS Office Suite, including Outlook, Word, Excel and Teams preferred Knowledge of Vision preferred Knowledge of Bluebeam and Newforma preferred Strong interpersonal skills and the ability to interact with all levels of staff Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics Ability to communicate in a clear, concise and professional manner both verbally and in writing Ability to proactively problem solve and collaborate on innovative solutions Ability to work in team environment Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice Ability to work on multiple projects at the same time Ability to effectively meet deadlines at expected quality If you currently work for HKS, please submit your application via the Internal Careers Portal. HKS is an EEO/AA Employer: M/F/Disabled/Veteran

This is a generic posting: Only MSA candidates with a signed internship agreement will be considered.

This position primarily has variable hours, with some possible duties during weekdays. Exact schedule is flexible and will be worked out with General Manager and other staff based on needs. Audience Service Associate: *Prepares and maintains facilities inside and outside the theatre before, during, and after each performance *Maintain and enforce COVID Safety Protocols. *Manage and Supervise Work-Study students and volunteers. *Provides customer service to audience members during performances *Assists other departments of PlayMakers as necessary for Opening Nights and other special events *Identifies and responds to emergencies according to emergency protocols; reports all incidents to the General Manager *Sell single tickets and subscriptions using specialized ticketing software *Provide information to patrons regarding performance time schedules, location of events, and various pricing and seating arrangements *Explain box office policies and respond to routine problems regarding ticket sales *Reconcile daily cash receipts and perform daily deposits with the University Cashier *Prepare box office and front of house reports as needed *Duties may also include administrative tasks and artist support. Required Qualifications, Competencies, And Experience Previous experience in theater required. A commitment to customer service experience including friendly customer care; excellent communication skills; must be a team player and be able to multitask and work under pressure; flexible hours including evenings and weekends. Preferred Qualifications, Competencies, And Experience A background in college or professional theater preferred, including working with students.

Are you in search of a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Enhabit Home Health & Hospice. As a national leader in home-based care, Enhabit is consistently ranked as one of the best places to work in the country. We're committed to expanding what's possible for patient care in the home, all while fostering a unique culture that is both innovative and collaborative. At Enhabit, the best of what's next starts with us. We not only make it a priority to maintain an ethical and stable workplace but also continually invest in our employees. By extending ongoing professional development opportunities and providing cutting-edge technology solutions, we ensure our employees are always moving their careers forward and prepared to deliver a better way to care for our patients. Ever-mindful of the need for employees to care for themselves and their families, Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Subject to employee eligibility, some benefits, tools and resources include: * 30 days PDO - Up to 6 weeks (PDO includes company observed holidays) * Continuing education opportunities * Scholarship program for employees * Matching 401(k) plan for all employees * Comprehensive insurance plans for medical, dental and vision coverage for full-time employees * Supplemental insurance policies for life, disability, critical illness, hospital indemnity and accident insurance plans for full-time employees * Flexible spending account plans for full-time employees * Minimum essential coverage health insurance plan for all employees * Electronic medical records and mobile devices for all clinicians * Incentivized bonus plan Responsibilities The administrative specialist/human resources designee coordinates day-to-day telephone and personnel communication systems. This position designee maintains the branch office, processes accounts payable and assists with medical supply management. The administrative specialist/human resources assists the branch director with ensuring that branch employees are supported related to important human resources needs and information, in addition to keeping electronic personnel files up to date. Qualifications Education and Experience (ESSENTIAL): * Must possess a high school diploma or equivalent. Must have demonstrated experience in the use of a computer, including typing and clerical skills. Education and Experience (DESIRED): * Six months experience performing health care office functions is preferred. Qualifications: * Must be able to effectively communicate, both orally and in writing. * Must have exceptional customer service skills and be able to communicate well with a diverse group of stakeholders. Must be capable of multitasking while maintaining a professional and friendly demeanor. * Must be able to problem solve effectively. Must be organized and able to perform multiple tasks simultaneously. * Must have an understanding of issues related to delivery of home care services. Requirements: * Must possess a valid state driver license• Must maintain automobile liability insurance as required by law• Must maintain dependable transportation in good working condition• Must be able to safely drive an automobile in all types of weather conditions * For employees located in Oregon, requirements related to driving are not applicable unless employee has a clinical license. Additional Information Enhabit Home Health & Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.

We are seeking a qualified Administrative Specialist to join our team. The ideal candidate will be an organized, detail-oriented individual who is able to multitask and work independently. Proficient in MS Office. Knowledge of construction management is a strong plus. The primary purpose of this position is to provide strong administrative skills (calendar management, maintaining inventory and organization throughout the office). Provide exceptional internal and external customer service, over the phone and in person. Desire to learn construction management terminology and processes. Public Notary and plus Responsibilities * Review and tracking documents * DocuSign * Work in Viewpoint/Procore * Manage & Maintain office supplies * Manage & Maintain breakroom supplies * FedEx * Copier Management * Greet Guests * Scanning/printed as assigned * Social & Volunteer Committees * Learn workflow of documents for a given project(s) * DocuSign (review & prepare documents) * Communicate with project team on updates regarding documents. * Procore (we can provide training) - enter and track COI info, upload documents and assist project team with any procore needs. Requirements * Minimum of 3 to 5 years of administrative experience * Construction industry experience (preferred but not required) * Strong communication skills * Proficiency in Microsoft office Physical Requirements: * Ability to sit for extended periods of time * Ability to use a computer for prolonged periods * Occasionally required to stand, walk, and reach with hands and arms * Ability to lift and carry office supplies and equipment up to 20 pounds Equal Employment Opportunity Statement: BE&K Building Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Employment is contingent upon the successful completion of a background check and drug test

The Division of Academic and Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College. NC State wants employees to achieve their highest potential at work, learn more about our employee value proposition here (You Belong Here). The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student. The University College at NC State serves as an incubator for interdisciplinary programs. It is home to a variety of academic units and programs that are uniquely situated in the university structure to engage every undergraduate student. UC faculty and staff, often through collaboration with a broad range of campus partners, provide innovative experiential learning opportunities, centralized curricular and cross-curricular programs, academic support, and other resources that enhance the student learning experience. Timely degree completion and accomplishment of academic and career goals are fostered through interdisciplinary academic programs, academic planning and support, continuous faculty and staff development, and high-impact educational practices. University College is home to two departments, one major, fifteen minors and two certificate programs. Many of the minors are interdisciplinary and represent one of the reasons for creating University College. Courses within University College are taken by every undergraduate student at NC State. Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: * Medical, Dental, and Vision * Flexible Spending Account * Retirement Programs * Disability Plans * Life Insurance * Accident Plan * Paid Time Off and Other Leave Programs * 12 Holidays Each Year * Tuition and Academic Assistance * And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered. Essential Job Duties This position serves as a member of the administrative support team for the Division of Academic and Student Affairs (DASA) and reports to the Senior Administrative and Planning Coordinator and provides support to the Senior Associate Dean of University College, the Associate Vice Chancellor/Associate Dean, and the Associate Dean for University College. Executive and administrative support staff execute a variety of administrative and organizational functions that help to support and coordinate, individually and/or collectively, the work of the Senior Leadership Team (vice chancellor and dean, university college deans, associate/assistant vice chancellors, and directors) and provide support in meeting the mission of the division in promoting the success of every student. This position provides primary calendar and administrative support for the day-to-day work of the Senior Associate Dean (Snr AD) and Associate Vice Chancellor/Associate Dean (AVC/AD). This position also serves with other executive and administrative support staff in the shared responsibility of in-person and phone coverage of the Office of the Vice Chancellor and Dean, supporting the work of the Senior Leadership Team (SLT) and individual team members as needed, and facilitating general office and business functions. * Schedule, coordinate, and manage meetings, travel, and other obligations that impact the Senior Associate Dean and AVC/AD's respective calendars and work week. * Regularly review the Snr AD and AVC/AD's respective schedules to ensure appointments include locations and/or video-meeting links; track recurring meetings and appointments and ensure that they are routinely scheduled and not overlooked. * Manage the respective schedules of the Snr AD and AVC/AD to allow time for management of other duties and obligations as leaders of the division and members of the Senior Leadership Team (SLT). * Ensure the Snr AD and AVC/AD have the information and materials necessary for meetings, presentations, events, and other obligations. * Budget oversight for assigned units and projects to include: preparing budget planning and review reports for leadership; reconcile projects and purchasing cards for units within respective portfolios of Snr AD and AVC/AD; process invoices, purchase orders, and contracts; maintain and order supplies and equipment; provide onboarding support for new unit directors, administrators, and staff; fulfill other general office management and administrative functions. * Track recurring projects and deadlines to ensure that projects are completed, deadlines are met, and university obligations are fulfilled. * Work closely and liaise with other executive and administrative support staff in the division to facilitate and support cross-unit projects, collaboration, and senior leadership co-working. * Provide administrative support for committees, workgroups, events, and other Snr AD and AVC/AD projects as assigned. * Updates website content using WordPress, reviews content for accuracy prior to publishing. * Draft and/or proofread written and electronic correspondence on behalf of the Snr AD and AVC/AD as needed. * Provide backup reception, clerical, and administrative support for units as needed. Other Responsibilities Other duties as assigned. Qualifications Minimum Experience/Education High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate's degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor's degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Preferred Qualifications * Experience working in a higher education environment * Excellent communication and organization skills * Ability to multitask and maintain detail focus * Previous experience coordinating complex scheduling and meeting management for executive and/or senior-level administrators * Experience using Google office suite Required License or Certification N/A Valid NC Driver's License required No Commercial Driver's License Required? No

Title: Administrative Specialist Classification: Non-Exempt About the Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. POSITION SUMMARY: The Administrative Specialist oversees critical office functions in a fast-paced environment, with a primary focus on billing and accounting. Key responsibilities include processing invoices, handling payments, and reconciling accounts using billing software while ensuring accuracy and resolving discrepancies. Additional duties include answering incoming calls, scheduling, and providing general office support. Success in this role requires proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and meticulous attention to detail. ESSENTIAL FUNCTIONS: Answering and directing incoming phone calls to the appropriate personnel or departments. Reviewing and processing work tickets daily to ensure timely and accurate documentation. Handling filing and mailing tasks to maintain organized records and efficient communication. Performing daily, weekly, or monthly invoicing for rentals, lane closures, and flagging operations. Entering data into customer portals as required for accurate tracking and reporting. Assisting with Accounts Receivable (AR) collections to ensure timely payments. Process Accounts Payable (A/P) by reviewing, coding, and processing vendor invoices to ensure timely payments. Reconcile accounts regularly to ensure accuracy and resolve discrepancies in A/R and A/P. Address and resolve billing-related inquiries or issues from clients or vendors. Managing the company's cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps. Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to maintain a safe work environment. Adhering to all company policies and procedures to ensure compliance and consistency. Performing other duties as assigned to support operational needs and team goals. EDUCATION, EXPERIENCE AND SKILLS REQUIRED: High school diploma or GED required; associate degree preferred. 3-5 years of administrative experience required; construction industry experience is a plus. Strong verbal, written, and interpersonal skills. Excellent attention to detail to ensure accurate invoices and payments. Proficient in billing software and accounting systems for processing invoices, payments, and account reconciliation. Strong numerical skills to analyze financial data, resolve discrepancies, and produce accurate reports. Ability to thrive in a fast-paced construction office environment. Strong organizational skills to prioritize workload and meet deadlines. Proficient in MS Outlook, Excel, Word, and office equipment. Knowledge of Vista and TCR software is a plus. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans Pay Range: $20 - $24 per hour

The primary purpose of this position is to provide administrative support and to assist with the operations of the FBO unit. The position manages office supply needs, assists with onboarding of new FBO employees, and provides support for various projects and reporting responsibilities as needed. Required Qualifications, Competencies, And Experience Must be proficient in Word, Excel, PowerPoint, email/calendar software packages. Demonstrated experience providing general office support for a high volume office. Must have excellent oral and written communication skills as well as excellent organizational skills. Preferred Qualifications, Competencies, And Experience Knowledge of Microsoft Office Suite. Must be proficient in Word, Excel, PowerPoint, email/calendar software packages. Must be proficient in scheduling systems and websites (e.g., Doodle) Experience providing general office support for a high-volume office. Excellent oral and written communication skills. Excellent organizational skills. Knowledge of University systems and procedures Work Schedule Monday-Friday 8am-5pm

Job Description We are seeking a qualified Administrative Specialist to join our team. The ideal candidate will be an organized, detail-oriented individual who is able to multitask and work independently. Proficient in MS Office. Knowledge of construction management is a strong plus. The primary purpose of this position is to provide strong administrative skills (calendar management, maintaining inventory and organization throughout the office). Provide exceptional internal and external customer service, over the phone and in person. Desire to learn construction management terminology and processes. Public Notary and plus Responsibilities Review and tracking documents DocuSign Work in Viewpoint/Procore Manage & Maintain office supplies Manage & Maintain breakroom supplies FedEx Copier Management Greet Guests Scanning/printed as assigned Social & Volunteer Committees Learn workflow of documents for a given project(s) DocuSign (review & prepare documents) Communicate with project team on updates regarding documents. Procore (we can provide training) - enter and track COI info, upload documents and assist project team with any procore needs. Requirements Minimum of 3 to 5 years of administrative experience Construction industry experience (preferred but not required) Strong communication skills Proficiency in Microsoft office Physical Requirements: Ability to sit for extended periods of time Ability to use a computer for prolonged periods Occasionally required to stand, walk, and reach with hands and arms Ability to lift and carry office supplies and equipment up to 20 pounds Equal Employment Opportunity Statement: BE&K Building Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Employment is contingent upon the successful completion of a background check and drug test Job Posted by ApplicantPro

The Department of Marine, Earth, and Atmospheric Sciences (MEAS) within the College of Sciences at NC State is one of the nation's largest interdisciplinary geoscience departments. MEAS provides: (1) high quality geoscience instruction to the University community through it courses in marine, Earth, and atmospheric sciences; (2) educational opportunities for undergraduate, masters and doctoral students in geosciences through world-class research, and (3) outreach activities that foster improved public awareness and understanding of science. Research programs cover a diverse spectrum including meteorology, climatology, geology, oceanography, and marine biology. MEAS includes approximately 40 faculty, 70 graduate students, and over 200 undergraduates involved in basic and applied studies of Earth systems with degree programs in marine sciences, geology, and meteorology. MEAS is dedicated to excellence in research, teaching, and promoting an environment that allows all members of the department to thrive. Principal concentrations include weather prediction, air quality, air-sea interactions, climate modeling, hydrology, geochemistry, oceanography, active tectonics, surface processes & Quaternary studies, geochronology, sedimentology, regional geology, and geospatial analytics applied to the geosciences. Programs include many tracks in each of our program areas and thus provide the opportunity for an education broader than bachelor's degrees in more traditional departments. The multi-disciplinary nature of MEAS lends itself to the study of such problems as prediction of severe weather (e.g. hurricanes), geologic hazards, coastal erosion, air-sea-land interactions, pollution of surface and groundwater, big-data assimilation, and global climate change. While basic research is always important, many research projects also have direct application to current issues such as water quality/water supply, seafood harvests, climate change, weather prediction, natural hazards, Earth resources and land use. Additional information about the department and its facilities can be found at: ******************************* Opportunities exist for disciplinary and interdisciplinary interactions with a wide range of scientists at NC State. MEAS is one of six NC State departments with a presence at the NC State Center for Marine Sciences and Technology (CMAST), a coastal and marine science research facility located on Bogue Sound in Morehead City, NC (*************************** and MEAS faculty participate in the Center for Geospatial Analytics (**************************** The North Carolina State Climate Office (************************** and the Raleigh office of the National Weather Service reside on NC State's campus. In addition, the Data Science Academy (DSA) at NC State seeks to create a nationally recognized hub of excellence in data science and analytics (************************************* Raleigh, North Carolina is a progressive and welcoming community with a wide range of potential collaborators at nearby academic and governmental institutions in the Research Triangle. Opportunities exist to draw on departmental and campus resources to develop strong teaching expertise using best practices. While working in this department, you will be expected to foster a supportive and welcoming environment. NC State promotes an integrated approach to problem solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. NC State's land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution's mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university. Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: * Medical, Dental, and Vision * Flexible Spending Account * Retirement Programs * Disability Plans * Life Insurance * Accident Plan * Paid Time Off and Other Leave Programs * 12 Holidays Each Year * Tuition and Academic Assistance * And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered. Essential Job Duties The MEAS Department at NC State University is looking for an Administrative Support Specialist to be the go-to person for administrative, financial, and operational support. Reporting to the MEAS Department Business Manager (DBM), you'll help manage accounting processes, coordinate events, maintain inventory, and keep communication flowing between faculty, staff, students, and committees. You'll also serve as the department webmaster, ensuring a polished and professional online presence, while collaborating closely with departmental leadership and the public relations specialist. If you like variety in your day and take pride in supporting a busy, dynamic team, this role is for you. Key Responsibilities: * Process general accounting functions, including P-Card reconciliation, invoice processing, Marketplace order placement, and tracking. * Coordinate departmental events, including logistics, vendor communication, and on-site support. * Manage inventory for stationery, office supplies, and printing needs, including tracking and replenishment. * Maintain the MEAS department website, ensuring content is up to date and the online presence is consistent and professional. * Facilitate communication between faculty, staff, students, departmental committees, and OIT; prepare, share, and track messaging as needed. * Collaborate with the department's public relations specialist and departmental leadership on communications, announcements, and department-wide updates. * Collect supplies for events, transport goods, and operate university vehicles safely and responsibly (valid NC driver's license required). If you are organized, proactive, and enjoy supporting a collaborative team while keeping operations running smoothly, we encourage you to apply. Other Responsibilities In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. Those are as follows: * Serve as backup Building Liaison for Jordan Hall, Varsity Research Building, the MEAS warehouse, and MEAS rooms in Jordan Addition. * Distribute Facilities communications when serving as backup to the Operations Manager. * Assign keys, maintain the Simple K database and MEAS internal spreadsheets, and support building access processes. * Support the Operations Manager while they are out of the office on vacation or leave by maintaining technical knowledge of departmental operations. Qualifications Minimum Experience/Education High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. Preferred Qualifications * Demonstrated experience with general accounting functions, including P-Card reconciliation, invoice processing, and order tracking through platforms such as Marketplace or similar procurement systems. * Proficiency in website management and content updates; experience with web platforms such as WordPress, or similar systems * Event coordination skills, including logistics, vendor communication, and on-site support. * Ability to operate university vehicles safely and responsibly (valid driver's license required). * Proficiency in various computer software, including but not limited to Microsoft Office (Word, Excel), Google (calendars, email groups) Required License or Certification N/A Valid NC Driver's License required Yes Commercial Driver's License Required? No