Administrative coordinator jobs in Florida

Are you looking for an inspiring challenge that will push you to improve in all aspects of life? Then we have a job for you! Ford's curates homes for the most discerning clientele with custom luxury properties. Whether they are building in a prestigious world-class destination or looking to remodel a waterfront condo, we seamlessly coordinate the planning, construction, and on-going caretaking of the property, while providing home amenities. Our highest aim is to give world-class service and deliver an exceptional home. We break down the typical construction paradigm to create an environment for unlimited solutions when serving the client. We are searching for an outstanding assistant and coordinator to join our team. If you are passionate about work, have at least four years of experience, and looking for a new challenge while providing world-class service and curating exceptional projects, then this position must be for you! Responsibilities Coordinating Meetings Maintaining office organization and fulfilling request of company executives Keeping computer folders organized and sorting files to ensure no details are lost Following up for open items Performing light HR task as needed Assisting bookkeeper with receipts Taking notes in meetings and distributing them to team Responding to emails when the company executives are unable Assisting with meeting preparation and debrief Maintain vision and company direction with all team members Communicate and assign work accordingly to team members Qualifications Passion for what you do Preferred QuickBooks experience Excel knowledge is strongly preferred Team player and leader Committed to a high-level customer service experience Passionate about details Eager to learn with high and positive energy Authentic and intentional mindset 4+ years of experience Strong personal integrity and high ethical standards Familiar with accounting or construction Accepts and embraces constructive criticism Looking for constant self-improvement in a team environment Benefits Top market salary Bonus Program Outstanding team and work environment Medical, Dental, Vision Insurance PTO Additional days off: 16 hours of floating holidays, 24 hours of sick leave, and birthdays off 401(k) with 6% match

Administrative Assistant - Job Description DC Construction Associates is a leading Delray Beach contractor known for quality work, strong client relationships, and a team-driven culture. As we continue to grow, we're seeking a dependable Administrative Assistant to support our operations team and keep daily workflows organized and on track. Position Overview This role manages essential administrative tasks, coordinates time-sensitive items, and maintains accurate schedules and records. The ideal candidate keeps information flowing smoothly between the office, field teams, and leadership, ensuring the department runs efficiently. Key Responsibilities Operational Support Assist operations managers with daily administrative needs. Update calendars, deadlines, and project milestones. Support communication between office, field staff, and leadership. Help keep departmental organization and commitments on schedule. Time Tracking & Records Track and verify daily/weekly hours for hourly staff. Monitor missing timecards and follow-ups. Maintain logs, spreadsheets, databases, and PTO information. Data Entry & Documentation Enter data accurately across multiple systems. Organize documents, forms, and files. Help build consistent administrative processes. Communication & Coordination Follow up with staff to collect needed information. Send reminders, updates, and weekly communications. Assist with distributing reports, memos, and updates. Qualifications Strong attention to detail and accuracy. Experience with time-tracking or payroll systems preferred. Excellent organizational and communication skills. Ability to multitask, maintain confidentiality, and work independently. Prior administrative experience is a plus. Success Traits Dependable and consistent. Proactive and solutions focused. Strong support presence for leadership and team operations. Calm, organized, and efficient under pressure.

At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insights to contribute to the prevention and cure of cancer. Our diverse team of over 9,000 are dedicated to serving our patients and creating a workspace where every individual is recognized and appreciated. For this reason, Moffitt has been recognized on the 2023 Forbes list of America's Best Large Employers and America's Best Employers for Women, Computerworld magazine's list of 100 Best Places to Work in Information Technology, DiversityInc Top Hospitals & Health Systems and continually named one of the Tampa Bay Time's Top Workplace. Additionally, Moffitt is proud to have earned the prestigious Magnet designation in recognition of its nursing excellence. Moffitt is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, and the leading cancer hospital in both Florida and the Southeast. We are a top 10 nationally ranked cancer center by Newsweek and have been nationally ranked by U.S. News & World Report since 1999. Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. Join our committed team and help shape the future we envision. Summary Planned Giving Bequest Administration Specialist Position Highlights: The Planned Giving Bequest Administration Specialist plays a key role in ensuring that legacy gifts to the Moffitt Foundation are fulfilled accurately, efficiently, and in accordance with donor intent. Reporting to the Director of Planned Giving, this position manages the administration of bequests and trust distributions by working directly with estate executors, trustees, attorneys, accountants, financial advisors, and other third-party representatives. The Specialist is also responsible for overseeing the full administration of Moffitt's Charitable Gift Annuity (CGA) program, including preparing CGA illustrations, coordinating with external vendors, ensuring timely payments, and overseeing proper closure and distribution of CGAs. In addition, this role ensures compliance with state registration requirements in coordination with the appropriate Insurance Commissioners. The Specialist supports the Planned Giving team with administrative tasks and donor communications, helping to uphold the highest standards of professionalism and donor stewardship Select Responsibilities: Estate Administration: Serve as the Moffitt Foundation's primary liaison to manage the bequest/estate administration process from first notification to receipt of final gifts. To include the Monitor, review, and process legal documentation, trust statements and related materials for bequest distribution requirements and restrictions. Communicate with executors and attorneys to make sure estates are proceeding in a timely manner. Function as point person for filing claims for inherited IRAs and other accounts, including regular follow up with institutions. Record Keeping & Reporting: Maintain and ensure data and donor information is accurate and up-to-date in both the electronic database and physical hard file, while ensuring compliance with organizational procedures and financial and legal requirements. Run monthly reports of bequest gifts received and reconcile with Gift Services and Analytics Unit. Compliance: Compliance Conducts estate accounting audits for compliance to legal documents and excessive charges and fees. Researches title and ownership of properties and compiles tax documents and other public records to surmise a valuation of property. Utilizes industry standard software (PG Calc) to calculate and manage tax deduction values, present values for complicated gift annuities and charitable trusts, and life expectancies. Advises Moffitt's general counsel and of estate and probate cases that are problematic and that may lead to formal litigation. Charitable Gift Annuity Administration: Maintains compliance with charitable gift annuity state registration through each state's insurance rules and regulations for the issuance of gift annuities by reviewing legal standards, evaluating existing practices for compliance, and recommending changes to the departmental supervisor. Creates gift annuity contracts for development officers, calculates tax deductions/present value related to deferred gifts, and life expectancy calculations for tracking data points related to planned gifts. Planned Giving Administration: Assist with communicating with donors who respond to PG marketing campaigns and other requests for information, including assisting with initial phone and email inquiries and/or the coordination, implementation and follow-up for planned giving events. Contributes to department operations as needed to ensure efficiency (i.e. invoices, expense reports, Daily Gift Report). Credentials and Qualifications: Bachelor's Degree within Philanthropy, Business, Accounting, Finance, Law or another relevant field. Minimum of three (3) years of experience in planned giving, Development, Law, Accounting, or equivalent combination. Experience must include reviewing and processing legal documents and forms, particularly estate-related documents. In lieu of a bachelor's degree, an Associate's degree and two (2) additional years of experience as stated above will be considered. Excellent verbal, written, and interpersonal communication skills, with the ability to explain complex planned giving concepts clearly and compassionately to donors and their advisors. Demonstrated analytical and research skills, with a high level of accuracy and attention to detail. Proven ability to manage multiple tasks and deadlines in a fast-paced, results-driven environment. Proficient in Microsoft Office applications, including Word, Outlook, and Excel. Experience working with confidential or sensitive information and a high standard of professionalism and discretion. General knowledge of legal terminology and processes related to planned giving. Experience reviewing and processing legal documentation and communicating with legal professionals. Preferred: 5-7 years related work experience in fundraising, planned giving or similar experience. specialized paralegal or legal assistant certification knowledge of fundraising databases a plus Demonstrated knowledge of planned giving vehicles and associated tax and estate planning issues. Paralegal Certification Estate Administration Notary Public Certification or willingness to obtain.

The Leasing Department is responsible for global commercial leasing strategy and activity. We are seeking a detail-oriented and tech-savvy Leasing Coordinator to support our Leasing Executives by managing the internal lease approval process. This role also includes administrative support and coordination of international travel. In addition, the Leasing Coordinator will help foster a strong team culture by assisting with internal office events such as holiday parties, happy hours, and occasional off-site events. This is an excellent opportunity for someone who enjoys both structured process work and the occasional creative planning of office social events. To succeed, the incumbent must possess strong analytical and organizational skills and must express an interest in process automation ABOUT AERCAP AerCap is the global leader in aviation leasing with one of the most attractive order books in the industry. AerCap serves approximately 300 customers around the world with comprehensive fleet solutions. AerCap is listed on the New York Stock Exchange (AER) and is based in Dublin with offices in Shannon, Miami, Singapore, Amsterdam, Shanghai, Abu Dhabi, Seattle, Toulouse and other locations around the world. ESSENTIAL FUNCTIONS Leasing and Administrative Support (70-80%) Manage transaction approval workflows and support leasing-related projects Maintain and updated Leasing Summary, term sheets, and transaction process forms Manage transaction team / process related projects Support department-wide projects as needed Coordinate and update transaction process forms and related descriptions Prepare and deliver detailed leasing reports and summaries Process monthly expense reports and assist with department-wide administrative needs Coordinate international travel, including flights, accommodations, and visas Provide coverage for Administrative Assistants when needed Office Culture & Events (20-30%) Assist in planning and executing internal office events, including Holiday parties Office happy hours Off-site team events and gatherings Coordinate event logistics (vendor communications, calendar invites, supply orders) Help foster a connected, engaged, and positive workplace culture JOB REQUIREMENTS, QUALIFICATIONS, and COMPETENCIES Educational/ Experience Bachelor's degree Minimum 3-years of experience in a corporate environment Advanced proficiency in Microsoft Office Suite, specifically, Excel and Word Strong verbal and written communication skills Work well independently and as part of a team Willing and able to execute tasks and assume responsibilities outside of the position's scope Detail-oriented, organized, and able to handle multiple, competing priorities and deadlines simultaneously Proven problem-solving skills Ability to handle multiple priorities and deadlines simultaneously Flexible, self-starting, and tenacious with an aptitude for dealing with ambiguity Flexibility to work after hours and/or weekends when required Experience planning small events is a plus WE OFFER Challenging job in a dynamic business environment. Interesting colleagues with different backgrounds from all over the world. An opportunity to become part of the dynamic world of aircraft leasing with the largest aircraft lessor in the world. An attractive employment package with a competitive salary and excellent working conditions.

We're Hiring: Event Coordinator Assistant (Contract to Hire) Pay: $26.00 - $30.00 per hour | Part-Time (30 Hrs.) Contract to Hire Do you love bringing people together and creating experiences that make a lasting impact? Our National Training Division is looking for an Event Coordinator Assistant who thrives on organization, hospitality, and helping others succeed. In this role, you'll assist with training sessions, workshops, and events that support the development of skilled professionals across our organization. From coordinating logistics and managing communication to ensuring every detail runs smoothly onsite. What You'll Do: Assist event logistics - travel, lodging, meals, and schedules Assist with instructors, students, and host locations Assist with vendors, budgets, and event materials Create a welcoming, professional environment for all attendees What You Bring: 2-4 years of experience in event coordination, training, or hospitality A passion for service, teamwork, and creating meaningful experiences Strong organization and communication skills Proficiency in Microsoft Office and event tools Ability to travel occasionally to support training events Why You'll Love It Here: Be part of a respected national organization that values craftsmanship, professionalism, and people Assist in shaping the next generation of skilled professionals Enjoy a collaborative, team-oriented culture with strong leadership support If you're detail-driven, people-focused, and love seeing your hard work come to life in successful events, we'd love to hear from you! Apply today and help us deliver training experiences that make a difference.

A high-net-worth founder in Miami Beach is seeking a polished, proactive Personal Assistant/Executive Assistant to run the day-to-day of a dynamic household and support a fast-growing company in an exciting lifestyle-focused industry. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and takes full ownership of both personal and professional support. This is a confidential search. Key Responsibilities Personal Support & Household Management Oversee daily operations of the household and maintain a smooth, organized environment Manage vendors and service providers, schedule repairs, and ensure projects are completed on time Coordinate home staff, maintenance appointments, deliveries, and ongoing upkeep Run errands including shopping, returns, gift purchasing, and wardrobe coordination Maintain household inventory, manage supplies, and track recurring orders Assist with travel coordination, including packing, itineraries, and reservations Plan and support personal events, dinners, gatherings, and family logistics Executive Assistant Support Manage the founder's calendar, meetings, and day-to-day scheduling Prioritize email communication and help streamline inbox flow Support company initiatives through research, light project coordination, and follow-ups Assist with travel for business events, conferences, and company activities Prepare materials, meeting notes, and coordinate with internal team members Handle confidential information with discretion at all times Ideal Candidate Profile Experience supporting founders, executives, HNW families, or luxury households Highly organized with strong attention to detail and follow-through Comfortable managing a home with moving parts, vendors, and deadlines Strong communicator with a polished, professional presence Solutions-focused, resourceful, and comfortable wearing multiple hats Comfortable working in a dynamic, entrepreneurial environment Proactive mindset with the ability to anticipate needs and stay two steps ahead Tech savvy and familiar with modern productivity tools

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Reports to: COO About the Role The Customer Experience & Operations Coordinator plays a vital role in ensuring every order and interaction with Emerson & Friends reflects our values of care, quality, and joy. This position bridges customer service, order processing, and operational organization, keeping our front office, customer service, and order processing running smoothly. You'll be the friendly face (and voice) behind our brand, helping customers with questions, keying customer's orders, invoicing customers, receiving payments, ensuring orders flow correctly from purchase to shipment, managing supplies, and supporting the internal team to maintain a calm, well-organized workspace. Key ResponsibilitiesCustomer Experience Respond promptly and warmly to customer inquiries via email, phone, and chat according to company policies. Process returns, exchanges, and order adjustments according to customer and sales reps needs. Track and resolve customer issues or complaints with empathy and efficiency. Collaborate with the sales, marketing, and fulfillment teams to ensure customers receive accurate product and shipping information. Maintain updated customer service templates and FAQs to ensure consistent communication. Order Processing Manage order flow through Shopify, Faire, and other sales platforms. Confirm, edit, and release orders for fulfillment; flag any inconsistencies or errors. Adjust and check inventory for fulfillment. Monitor unfulfilled or delayed orders and communicate updates to customers as needed. Ensure all necessary packing slips, gift notes, and order details are accurate. Support wholesale accounts with setup and maintenance as needed. Office & Operations Support Oversee front office organization, keeping common areas tidy, stocked, and guest-ready. Order and track office and shipping supplies; manage vendor relationships for these items. Support daily operational checklists and internal communication flow between departments. Assist with special projects, special events, seasonal prep, and event logistics as needed. Identify opportunities to improve efficiency in customer service and order operations. Skills & Qualifications 4+ years of experience in customer service, operations, or office coordination (e-commerce Shopify and/or Faire experience a plus). Strong organizational skills with attention to detail and follow-through. Excellent written and verbal communication skills. Comfortable navigating Shopify, Faire, Google Workspace, and similar platforms. Friendly, adaptable, and proactive , you love helping others and keeping things running smoothly. Daily Rhythm Check inboxes for customer service and order updates. Review unfulfilled orders, print, adjust, and coordinate with the fulfillment team. Process exchanges and returns. Set the kitchen, restock and order necessary snacks and office supplies. Maintain front office cleanliness and organization. Update internal trackers and customer notes. Prepare reports and attend weekly meeting Support special projects or seasonal order surges. ABOUT EMERSON AND FRIENDS Founded in 2018 by artist Nicole Northway, Emerson and Friends emerged to fill a niche in the children's apparel market with expertly designed, functional, safe, and trendsetting clothing. As a mother of two, Emerson and Lucy, Nicole leverages her MFA to guide product development and lead a creative team dedicated to producing imaginative and high-quality products. What began as a family business has quickly evolved into a rapidly expanding company at the forefront of the industry. Emerson and Friends has been recognized as an Inc. 5000 company, ranking at number 434 on this year's list. Additional achievements include appearances on Good Morning America, features in major news outlets, and partnerships with leading retail chains. At the end of 2024 we expanded our facility in Clearwater, FL, which includes a showroom, collaborative creative spaces, offices, and warehouse facilities. We are deeply committed to our employees and strive daily to foster a warm, welcoming environment that encourages growth and community. Our vibrant work culture is built on creativity, collaboration, and a shared passion for excellence. BENEFITS Competitive salary and commission structure Medical Insurance Dental Vision Employee Discount 6 Paid Holidays 14 Days PTO (accrual based) To apply: ****************************

CNI ELECTRIC, INC. provides a comprehensive range of electrical services to property management companies, HOA communities, property owners, general contractors, developers, and federal agencies. The company is known for its reliable service and expertise in the electrical industry. CNI ELECTRIC, INC. takes pride in delivering quality solutions tailored to meet the diverse needs of its clients. Our commitment to professionalism and excellence ensures long-lasting partnerships and customer satisfaction. Role Description Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines. Assigns client visits to technicians based on designated routes, jobs and driver location. Perform administrative assistant functions including but not limited to: record keeping, filing, word processing, data entry, maintain and replenish office supplies, and other essential needs as required. Maintain, update, type, and coordinate account information in computer database. Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner. Ensure that emails are responded to within 24 hours. Monitoring and ordering office supplies and equipment Typing correspondence, reports and other documents as needed Providing general administrative support to team members as needed Maintain an adequate inventory of office supplies, and notify the supervisor when inventory is low; Complete other duties as assigned. Qualifications: Fluent in Spanish and English (REQUIRED) Strong attention to detail and organizational skills Excellent verbal and written communication abilities Ability to handle multiple tasks efficiently in a fast-paced environment Minimum of 2 years of experience in an administrative, or dispatcher-related role is a plus Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) Attention to detail and accuracy Working Hours: Monday to Friday 8:30am-5:00pm

We're seeking a proactive and detail-oriented Administrative Assistant to serve as the right hand to the team principals and help drive day-to-day operations, marketing execution, listing preparation, and transaction coordination. You'll also help formalize systems, manage our database, and ensure our listings and clients receive white-glove service. Key Responsibilities Administrative Operations Manage calendars, schedule meetings, and handle Zoom links for internal and client meetings Prepare buyer/seller documents, deal sheets, disclosures, and team contracts (Docusign, Compass tools) Organize and maintain internal trackers, digital files, and Compass compliance (Skyslope) Assist with invoices, vendor payments, and expense tracking Order office supplies and team promo items (cards, champagne, etc.) Maintain listing and transaction pipeline reports Coordinate post-closing follow-ups and testimonials Listing & Deal Coordination Coordinate listing prep: order photos, schedule vendors (stagers, handymen, cleaners, movers) Upload listings to Compass, MLS, LoopNet, Crexi Prepare brochures, OM flyers, open house collateral, and disclosure packets Track listing performance and prepare seller updates (Compass, Zillow, Redfin) Manage offer paperwork, deal sheet creation, attorney coordination, contract execution Ensure compliance with Compass systems, generate commission invoices, finalize in Deal Closer Update all status changes across platforms Marketing & Lead Management Design and send e-blasts, brochures, newsletters (Compass Marketing Center, Mailchimp) Manage team's Instagram and Facebook pages; assist with content creation and posting Coordinate print campaigns and seasonal marketing drops Support marketing campaigns (including Google Ads and Facebook Ads if applicable) Oversee CRM maintenance, track Zillow leads, and request client reviews Event & Client Support Plan client and broker events (venue, invites, food, promo items) Coordinate vendor and prospect meetings Support holiday, seasonal, and branding outreach campaigns Qualifications Minimum 2+ years in a support role (real estate, executive assistant, operations, or marketing) Experience in real estate (residential or commercial) strongly preferred Tech-savvy: Google Workspace, Docusign, CRM systems (Compass, FUB, Salesforce), Canva Strong writing, grammar, and communication skills Meticulous attention to detail and process-oriented Friendly and professional demeanor; able to handle clients, brokers, and vendors with confidence Real estate license is a plus, but not required Compensation & Perks Competitive salary based on experience Performance-based bonuses Room for growth as the team expands Flexible hours with hybrid work setup Paid time off and Compass platform access Entrepreneurial, collaborative team culture

Commercial Real Estate/Private Equity Administrative Assistant Needed in Boca Raton to support three executives at a Privately held Commercial Real Estate Developer We are seeking a highly organized and proactive Executive Assistant to provide direct support to the COO, CEO, and CIO. This individual will manage a wide range of business and personal responsibilities, with a primary focus on scheduling, travel coordination, and day-to-day organizational needs. The ideal candidate will be resourceful, discreet, and able to thrive in a fast-paced, entrepreneurial environment. Responsibilities Manage complex and dynamic calendars for three executives, including scheduling internal and external meetings. Coordinate business and personal travel arrangements (air, hotel, car, itineraries) ensuring smooth logistics. Handle expense reporting, receipts, and reimbursements in a timely manner. Assist with personal tasks and errands as needed, maintaining confidentiality at all times. Act as the first point of contact for calls, emails, and inquiries, exercising judgment in prioritization. Prepare meeting materials, agendas, and follow-up tasks when required. Maintain organization of files, contacts, and key documents. Support ad hoc business and personal projects as assigned. Qualifications Proven experience as a Personal Assistant, Executive Assistant, or similar support role. Strong organizational and time-management skills with ability to handle multiple priorities. Excellent communication and interpersonal skills. Proficiency with Microsoft Office Suite, Outlook, and travel booking platforms. High level of discretion, professionalism, and trustworthiness. Flexibility to adapt to changing schedules and responsibilities. Preferred Prior experience supporting multiple senior executives simultaneously. Background in real estate, private equity, or entrepreneurial environments.

This role serves as the main point of contact for Specialty Pharmacy partners. You'll support both internal teams and external customers by helping them with onboarding, system access, ordering issues, contract questions, and overall account troubleshooting. You'll work closely with pharmacy representatives to understand their needs, support growth opportunities, and make sure all transactions-like orders, pricing, and contract updates-are accurate and completed on time. A big part of the job is relationship management: keeping existing partners satisfied, resolving issues quickly, and ensuring smooth day-to-day operations. You'll also help analyze reports, support implementation meetings, and provide updates that improve customer experience and partnership performance. Overall, the role blends customer service, account management, technical troubleshooting, and process coordination across multiple departments.

We have a unique opportunity for the right person! Our top producing group is seeking an energetic and enthusiastic licensed real estate sales associate to join our luxury real estate team! The ideal candidate must have an active FL real estate license, superior analytical and writing skills, a great customer service demeanor, and the ability to learn quickly in an extremely fast paced environment. This position will require administrative tasks as needed. If you thrive on juggling multiple tasks and would enjoy collaborating with a team that is consistently breaking records, please submit your resume ASAP! Job Functions Prepare homes to be shown to prospective buyers, secure home after showings show homes, describe features, as needed. set appointments for showings and maintain calendar, prepare itineraries attend inspections and walk through appointments keep informed of market conditions, develop market analysis in selling area update seller on showing activities, strategic listing adjustments schedule and host open houses, brokers opens and special events maintain list of visitors review client list to ensure entry into CRM and follow up respond to leads, answer prospect calls accurately prepare correspondence, documents, Contracts, etc audit listing inventory maintain key controls deliver presentations, client gifts write copy and assist marketing department Desired Skills Strong intiative Proficient in MLS Matrix, Microsoft Office Suite, Top Producer Team Player Able to work under pressure and meet short deadlines Flexible multi-tasker with the ability to prioritize assignments Willing to do administrative and personal work as needed Requirements FL Real Estate Sales Associate Real Estate: 1 year Spanish & English required Marketing background or interest Reliable transportation Work 5 days per week including weekends Ability to read and write English & Spanish accurately Job Type: Full-time Experience: Customer Service: 1 year (Preferred) License/Certification: Florida Real Estate Sales Associate License (Required) Driver's License (Required)

Job Title: Logistics and Domestic Operations Coordinator Department: Operations Reports To: VP of Logistics Salary: $50,000 - $60,000 About Us Effy Jewelry is a family-owned and operated business that has been crafting exquisite jewelry for over four decades. Founded by Effy Hematian, the brand has become synonymous with innovative design, superior craftsmanship, and unparalleled quality. With a focus on innovation and creativity, Effy Jewelry has become a global leader in the fine jewelry industry. Its pieces can be found in major retailers and department stores worldwide, as well as being a leading Fine Jewelry name in the Maritime & Cruise industry with over 150 land-based and cruise ship-based stores. Position Summary The Logistics Coordinator will support the Warehouse Manager and Logistics Team in overseeing domestic logistics operations, with a primary focus on owning the bonded warehouse process and all related documentation. This role will lead the preparation, accuracy, and compliance of bonded warehouse entries, documentation flows, and system inputs, ensuring alignment with customs brokerage partners and adherence to all regulatory requirements. The ideal candidate must have a strong understanding of bonded warehouse operations, CFS (Container Freight Station) procedures, and bonded documentation. This position requires exceptional attention to detail, strong Excel, organizational skills, and the ability to thrive in a fast-paced, dynamic environment while ensuring seamless execution of domestic shipments and logistics tasks. This role is a full-time, onsite position based at our Effy Jewelry Warehouse location. The selected candidate will be required to work onsite five days per week. Key Responsibilities Oversee and coordinate all domestic shipping activities, including inbound and outbound deliveries. Own the bonded warehouse process end-to-end, including documentation preparation, bonded entries, system inputs, and daily compliance follow-up. Serve as the primary point of contact with customs brokerage partners to ensure accuracy, compliance, and timely submission of bonded documentation. Prepare, process, and verify all shipping documents, ensuring accuracy and adherence to company and regulatory standards. Manage carrier relationships; monitor and track shipments to ensure on-time performance. Collaborate with New York HQ operations and merchandising teams to align domestic deliveries with inventory needs and shipment priorities. Maintain and oversee all shipment, receipt, and inventory transaction records, including the bonded documentation archive. Troubleshoot and resolve shipping issues as they arise. Identify and contribute to process improvements to enhance operational efficiency and minimize errors. Ensure adherence to all company policies, safety protocols, and operational standards. Qualifications Bachelor's degree in Supply Chain, Business, or related field preferred; equivalent experience considered. Minimum of 2 years of experience in logistics, warehouse operations, or similar role (experience in jewelry, luxury goods, or bonded facilities a strong plus). Strong understanding of bonded warehouse processes, CFS operations, and bonded documentation requirements. Highly organized with excellent attention to detail and strong time-management skills. Proficient in Microsoft Office; including Excel and familiarity with warehouse management systems such as Magaya is preferred. Strong communication skills with the ability to collaborate effectively across departments. Ability to multitask, adapt quickly, and work efficiently under pressure. Strong analytical and problem-solving capabilities. Effy Jewelry is committed to diversity in its workplace and is proud to offer equal employment opportunities to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, veteran status, or any other legally protected characteristic in the location in which the candidate is applying. Effy Jewelry applicants are assessed solely on their qualifications for the role, without regard to disability or need for accommodation.

Administrative Specialist II Interview Format: A brief MS Team interview, looking to onboard ASAP Performs office admin, contract admin, and facility operation activities. Assists in all business, cost containment, and accounting activities. Provides cost control advice to management. Prepares correspondence and maintains filing and tracking system for easy retrieval. Maintains calendar of management activity. Assists in preparing management progress reports. Review Real Property Leases, CAD drawings, Land Surveys, Deeds, Transfer of Sale documents of assets including, Buildings, Houses, Aids to Navigation (ATONs) and Easements. Add new Ingrants into USCG Real Property system of record (SAM) using corresponding data from Lease agreement and all relevant acquisition documentation. Verify Lease start/end dates, renewal options, Lessor/Grantor info and monthly rental amounts are accurate in the system of record based on supporting documentation. Review and update Ingrants in SAM to reflect current Real Property Specialist (RPS) assignment according to area of responsibility (AOR). Run various ad-hoc reports for Ingrants in SAM in support of further analysis. Organize CEU Miami's SharePoint & Teams Document Library for ease of use and access. Review checklist to gather materials needed for tracking and organizing, lease agreements, construction and planning documents, site photos, email correspondence and all acquisition documents. Verify active Ingrants have accurate OPFAC and Lessor/Grantor info. Confirm leases are paid timely. Identify areas for process improvement and coordinate with Deloitte team members to implement change. Requirements: 2-5 years of experience Attention to detail and ability to manage high-volume, deadline-driven tasks. Extremely organized with effective communication skills. Can pick up the CAD experience (experience with this would be a big plus) Have to be willing to research and dig for their questions; sometimes this information is difficult to find Internal audit background would be helpful Good worker, attention to detail, can manage own work Degree preferred, not required

Bluewater Enterprises designs and manufactures products tailored for the marine industry. These products include push button switches, battery switches, circuit breakers, and various other electronic components. Our innovative solutions prioritize quality and reliability, ensuring satisfaction across a broad range of marine applications. Bluewater Enterprises is committed to excellence and strives to lead with innovative design and durable manufacturing techniques. Role Description This is a full-time Sales & Administrative Assistant role located on-site in Clearwater, FL. The role involves providing administrative assistance, supporting sales team activities, managing phone communications, and assisting with clerical tasks. Responsibilities include handling correspondence, maintaining schedules, providing executive support, and contributing to efficient office management. Key Responsibilities Answer and respond to customer phone calls and emails promptly and professionally Enter and process sales orders accurately in our system Maintain up-to-date information in our internal systems and databases Assist the sales team with customer follow-ups and product updates Support general administrative tasks as needed to keep the office and sales operations running smoothly Qualifications Strong Administrative Assistance and Clerical Skills to support day-to-day office operations Proficiency in Executive Administrative Assistance for managing schedules and supporting executive functions Exceptional Phone Etiquette and Communication skills for professional interaction with clients and team members Problem-solving abilities, attention to detail, and strong organizational skills Proficiency in using common office software and tools Ability to work effectively in an on-site office environment Previous experience in administrative or sales support roles is a plus Experience in an ERP system is a plus Starting Pay: $20/Hr

We are seeking a proactive and organized Administrative Assistant/HR Coordinator to support key HR functions, with a focus on recruiting support, onboarding, monthly training coordination, and employee event planning. This role is ideal for someone who is highly organized, enjoys working with people, managing details, and wants to contribute to a positive and engaging employee experience. This role is designated as a 35-hour-per-week position and is eligible for full-time benefits. Essential Duties/Responsibilities: Schedule interviews and coordinate candidate communications Support recruiting efforts by helping organize and attend career fairs and hiring events Facilitate onboarding logistics, including orientations scheduling, paperwork and system access Coordinate with IT and Marketing to ensure new hires receive their day-one essentials, including uniforms, system access and technology setup Organize and oversee monthly training sessions, including scheduling, materials preparation, and attendance tracking Review Onboarding Survey results for points of concern to be addressed Assists in planning and execution of employee engagement events such as appreciation days, wellness activities and holiday celebrations Assist with general HR administrative tasks as needed Serve as a point of contact for employees' questions relating to onboarding and training Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 2-3 years of experience in an HR support or coordinator role Education: Minimum of a 2-year associate's degree Experience/Skills/Abilities Required: Strong organizational and time management skills Excellent written and verbal communication Proficiency in Microsoft Office Suite; experience with HRIS or ATS system as a plus Ability to handle sensitive information with confidentiality and professionalism Positive attitude and a team-orientated mindset Work Environment/Physical Demands: Typical office environment - moderate noise level. This position regularly requires standing; walking; sitting; use hands; reaching with hands and arms; and talking and/or hearing. Occasional lifting and/or moving up to 25 pounds. We are an equal opportunity employer, dedicated to fostering a diverse and inclusive workplace where everyone is valued and has equal access to opportunities. WE ARE A DRUG FREE WORKPLACE.

At SkyBridge Aviation, we specialize in staffing and recruiting for Touch Labor Maintenance, Information Technology, and Engineering positions within the commercial and government aviation and aerospace industries. We're a fast-paced, team-oriented organization dedicated to excellence, precision, and professional growth. We are seeking a detail-oriented, honest, and organized Office Administrator Intern to join our Orlando office. This internship offers valuable hands-on administrative experience and has the potential to transition into a full-time position upon successful completion. Key Responsibilities: • Process, organize, print, and file documents and reports • Assist with sending and receiving paperwork and correspondence • Maintain accurate digital and physical filing systems • Perform basic math calculations and verify accuracy of information • Support the recruiting and administrative teams with day-to-day operations • Handle confidential information with professionalism and discretion Educational and Experience Qualifications: • Strong attention to detail and organization skills • Honest, dependable, and proactive work ethic • Basic math and computer proficiency (Microsoft Office, Google Suite, etc.) • Excellent communication and time management skills • Preferred: Current law student or pursuing a degree in a related field Compensation and Benefits: • $18/hour paid internship • January 2026 start date • Opportunity for full-time employment based on performance • Hands-on experience within a fast-growing aviation staffing organization • Collaborative and supportive work environment

Administrative Assistant to the President We are seeking an extremely detail-oriented, organized, and professional Administrative Assistant to support the President of a boutique engineering & technology staffing firm. This is a critical, high-visibility role that keeps day-to-day operations running smoothly and ensures the President can operate at maximum efficiency. This position is fully on-site in Plantation, FL and requires strong communication skills, exceptional punctuality, and proficiency with Outlook, Office 365, and Excel. Responsibilities Manage the President's calendar, schedule, and daily workflow Organize and prioritize emails in Outlook; draft correspondence when needed Prepare documents, spreadsheets, reports, and meeting summaries Maintain accurate digital filing systems across Office 365 Assist with various administrative tasks, data entry, and internal trackers Coordinate travel, appointments, reservations, and itineraries Communicate professionally with clients, candidates, and vendors Handle confidential information with discretion What We're Looking For Extremely detail-oriented and highly organized Punctual, reliable, and consistent with deadlines Strong written and verbal communication skills Proficient with Outlook, Office 365, and Excel Comfortable in a fast-paced environment with shifting priorities Prior administrative or executive assistant experience is a plus The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Process payroll Research and data aggregation Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite