Administrative Coordinator jobs in Fountain Valley, CA

JRN: 2000 We are currently seeking an accomplished Executive Personal Assistant with experience supporting senior executives specifically in the entertainment and/or music industries. This is an executive/personal assistant role for a label executive of several entertainment companies, and requires a true professional with the utmost attention to details and organization. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will be self-motivated, resourceful, creative and adaptable. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential. Requirements: A minimum of 4 years of Executive Assistant experience, ideally within entertainment. Experience supporting C-Level Executives or high level executives in the entertainment and/or music industry. Microsoft Office (particularly Outlook) experience. Bilingual in English and Spanish is a bonus, but not required. Must understand intricate travel logistics and planning, extensive and often changing calendar management and help manage events (personal and professional). Responsibilities: Management of extensive calendar and travel planning (personal and business), Liaising with the executive's team and other high level execs at the company Draft documents and correspondence and more, track expenses (business and personal). Management of the executive's inbox. Submit deal memos for approval Handle any IT issues Handle streams for executives/partners. Track and approve travel. Coordinate with the creative team for video shoots and other creative activities. Coordinate birthdays for clients. Coordinate with staff at other studios for the executive, and more as needed. This is a great opportunity to work for a top executive who is part of a well established entertainment companies, and to join a truly amazing team! Schedule: Monday - Friday, business hours, 24/7 mentality Compensation: Up to $120K, depending on experience, and benefits Location: Beverly Hills, CA

We are seeking a proactive, resourceful, and detail-oriented Executive Personal Assistant & Office Administrator to support our CEO and contribute to the smooth operation of both our Irvine office and the CEO's personal residence. This hybrid role is vital for maintaining efficiency and organization across multiple environments, requiring someone who is equally comfortable in a fast-paced corporate setting and a dynamic personal household. The successful candidate will work closely with the Lead EPA and must exhibit discretion, initiative, and a high standard of service in all interactions. Responsibilities: Office Administration (Corporate HQ): Greet visitors and manage front desk operations with professionalism and warmth. Manage office supplies, deliveries, vendor relationships, and facility maintenance. Organize and maintain clean, functional office spaces including meeting rooms. Support HR and Events team with new hire welcomes and company celebrations. Maintain office protocols and assist in workplace safety efforts. Executive Support (Corporate HQ): Provide administrative support to the CEO, including calendar assistance, travel coordination, and confidential task handling. Assist with ordering and delivery of CEO's meals and other personal needs during office hours. Coordinate logistics for internal meetings and virtual calls. Support with client gift purchasing, toll road account maintenance, and expense reconciliation. Act as a secondary point of contact for the CEO in collaboration with the Lead EPA. Personal Assistant Duties (CEO's Residence & Offsite): Coordinate home maintenance schedules and serve as liaison with household vendors and staff. Manage calendar and payment coordination for residential vendors and service providers. Maintain organization in key areas of the home. Run personal errands, including dry cleaning pick-up, grocery shopping, and miscellaneous offsite needs. Assist with planning and executing 1-2 annual weekend events or celebrations at the CEO's residence. Special Projects: Oversee and execute special projects as assigned by the CEO or other executives, ensuring timely and high-quality delivery. Including, but not limited to: credit card reconciliation, toll roads account management, client gift purchases Supporting culture-building initiatives, and creating a welcoming office atmosphere for employees and visitors alike. Required Skills & Qualifications (must-haves): 3+ years of experience in personal assistance, executive assistance, or a similar hybrid role supporting C-level executives (PA experience is highly preferred). White-glove service mentality and a willingness to take initiative and adapt. Strong multitasking and organizational skills with a proactive mindset. Exceptional discretion, integrity, and ability to handle confidential matters. Excellent communication and interpersonal skills. Highly proficient in Microsoft Office, Google Suite, and Slack. Valid driver's license and reliable transportation for errands and home visits. Working Environment & Compensation: $70,000 - $80,000 annually (*DOE + evaluation for an increase after 90 days) Gas and mileage reimbursement for all offsite duties and errands Hybrid work environment (corporate office and CEO's residence) Occasional evening or weekend support required (minimal) Schedule: In Office (Irvine): o Mondays & Fridays: 6:00 AM - 12:00 PM o Tuesdays - Thursdays: 6:00 AM - 3:00 PM (*occasional errands or offsite support as needed) At CEO's Personal Residence: o Mondays & Fridays: 1:00 PM - 3:00 PM o (Other times as needed, including 1-2 weekends per year for special events) Benefits: PPO Healthcare Coverage Vision and Dental Insurance 401(k) plan with a 4% match Employee Assistance Program (EAP) PTO+ sick pay + paid holidays Paid Parental Leave *We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation/gender identity, or any other characteristic protected by applicable law.*

The Executive Administrator, with emphasis on Project Management responsibilities, provides seasoned and comprehensive administrative support to executive leadership, by managing special projects, ensuring smooth execution of executive directives, coordinating the operationalization of the agency's strategic plan, and performs other high-level administrative duties to ensure successful execution of assigned projects. The Executive Administrator reports to the Chief Administrative and Business Officer but works closely with the Chief Program Officer and VP of Human Resources, and supports, as required, other members of the executive leadership team to manage and prioritize multiple projects, deadlines, and resources, ensuring efficiency and effectiveness across a wide range of tasks. ESSENTIAL RESPONSIBILITIES Must have demonstrated Project Management experience. Project Management Oversees the project management function of the Executive Team, managing cross-functional initiatives from launch to completion. Develops project plans, including defining project scope, goals, timelines, and deliverables, and proactively follows up with internal and external stakeholders to gather project requirements and ensure alignment on pending projects. Establishes a communication schedule to update stakeholders on the progress, status and success metrics of the project and key deliverables. Conducts data analyses, identifies potential risks, and develops mitigation strategies. Supports the agency's Strategic Planning process through the development and administration of planning tools, data capture and documentation, and reports preparation. v Manages strategic monitoring, tracking, and support of Wellnest's operating plan and preparation for Strategic Planning Team meetings and manages follow-up to key actions and decisions. Coordinates agendas, schedules and records Project and Strategic Planning Team meetings, supports the facilitation of meetings, and provides monitoring reports on the overall planning progress based on established timelines. Reviews the quality of the work completed with the project team/leadership on a frequent basis to ensure that it meets the project standards. Assists with new business explorations and contract development through active project management support, providing data and monitoring reports on the new business development and implementation process, analyzing data, and support proforma financial projections, budgeting, and project spending reports. Maintains a keen awareness of key business priorities and supports the Executive Team's long-term goals. Serves as a strategic advisor to executives on cross-departmental projects, opportunities for cross-collaboration, process improvement, and problem-solving. Implements best practices for project management, including agile methodologies and tools such as Microsoft Project, Trello or Asana. Fosters a culture of collaboration and teamwork among project team members to ensure the successful completion of projects. Administrative Support Provides high-level, confidential administrative support, including managing executives' calendars. Creates, maintains, and updates a variety of documents, including drafting and editing emails, preparing meeting agendas, recording minutes, and creating reports. Responsible for conducting research, data analysis, and preparing reports to assist executives in decision-making. Manages coordination and logistics of internal and external meetings and other events, in-person and virtually. Manages the monthly credit card reconciliation and expense report process for multiple executives. Assists with making travel arrangements, including scheduling flights, making hotel reservations, and coordinating out-of-town meetings and trainings. Assists with the program's community outreach initiatives, including outreach to local businesses, residents, neighborhood groups, local government leaders and other stakeholders. Assists with drafting, editing, managing application process, ensuring that all documents are submitted on time and meet all requirements for grant proposals as assigned. Assists with tracking deadlines, maintain records and prepare reports to ensure compliance with grant funders. Performs other duties as assigned. QUALIFICATIONS Education and Experience: Bachelor's degree in business administration, management, public administration, or a related field from an accredited college or university is required. Project Management Professional (PMP) certification is required but may be waived based on demonstrated project management experience. A minimum of five (5) years of experience as an executive assistant or in a senior administrative support role, with at least 2 years focused on project management. Certificates, Licenses and Registrations: Must possess and maintain a valid CA driver's license and insurable driving record. Knowledge, Skills and Abilities: A strong commitment to advancing Wellnest's mission. Exceptional project management skills and experience in the context of competing priorities with limited resources and infrastructure, with the ability to efficiently manage multiple projects and deadlines, work across departments and functions, and translate strategies to action. Proven track record of effective leadership and ability to navigate complex issues and drive strong performance results. Strong strategic thinking skills with an understanding of the impact that different approaches have on organizational culture and performance. Strong conceptual, analytical, and organizational/systems thinking necessary to interpret data, develop strategy, and lead implementation/execution. Strong written and verbal communication skills, including the ability to convey information to a variety of audiences (e.g., large groups, staff meetings, executive briefings, memos, etc.). Excellent communication skills that are rooted in accurately and effectively conveying information. Ability to work independently and exercise sound judgment and discretion Ability to maintain a high level of ethical and professional standards in accordance with agency and community policy Demonstrate cultural competence and sensitivity with diverse groups across lines of race, ethnicity, religion, sexual orientation, class, ability, gender, and other identifiers. Knowledge and understanding of the historical context of racial inequality and its present-day implications with the ability to use references and examples that speak to the experiences of a diverse audience, particularly audiences in the communities we aim to reach. Exemplify superior organizational skills and an ability to effectively manage multiple priorities simultaneously. Proven experience managing complex projects from planning to execution. Be a self-starter and demonstrate an ability to solve problems. Strong interpersonal skills and ability to build and cultivate relationships to work effectively with a variety of stakeholders across all levels of the organization. Skilled in engaging and working with diverse individuals and groups to accomplish established goals. Advanced proficiency with Microsoft Office suite (i.e., MS Word, Excel, PPT, and Outlook) and project management tools. Ability to thrive in a fast-paced and achievement-oriented environment. COMPENSATION AND BENEFITS Annual Salary Range: $82,800-$93,034 Wellnest offers a personalized benefits package built from a choice of available medical, dental, and vision coverage plans, as well as employer paid life insurance. Wellnest employees benefit from an employer sponsored 401(k) company match of up to 4% and profit-sharing contribution benefit up to 5%.

Why Join Us We're seeking a poised, polished, and incredibly capable EA/PA to support JM and SR, two high-profile individuals with fast-moving lives and full calendars. This is a hybrid personal/professional support role where precision, confidentiality, and intuition are essential.You'll keep their business on track and their personal life effortlessly organized. What You'll Do Manage complex, ever-evolving calendars and schedules with absolute finesse Book, confirm, and track high-level travel (domestic & international) - private, commercial, and everything in between Act as liaison between principals and internal/external contacts with discretion and polish Run point on personal tasks: gifting, household coordination, errands, reservations, and special requests Provide day-to-day logistical support including meeting prep, briefing documents, and follow-up Anticipate needs before they arise - be two steps ahead at all times Coordinate with other staff (household, business, legal, etc.) and vendors What You Bring 5+ years as a top-tier EA/PA supporting high-profile or ultra-high-net-worth individuals LA-based, with strong knowledge of the city's landscape (vendors, restaurants, resources, etc.) Utmost discretion - you understand the value of trust and confidentiality Professional polish: articulate, resourceful, and composed under pressure Impeccable organizational skills and attention to detail Availability to work evenings/weekends occasionally, as needed Tech-savvy (Google Suite, Apple products, task management platforms) Why You'll Love It Be part of a team-oriented company that values creativity and innovation. We believe in an open-door policy where every voice matters, and collaboration drives our success. We foster a dynamic, inclusive environment where you can bring your authentic self to work every day. Direct access to accomplished principals who appreciate precision and loyalty A varied, never-boring role where no two days are the same Strong compensation, bonus potential, and long-term opportunity Competitive salary Hybrid flexibility due to the nature of the role Health, dental & vision insurance 401(k) options Access to exclusive industry events and networking opportunities Ready to make it all run like clockwork? Apply now and show us how you elevate excellence. Salary: $80,000 - $100,000 USD

Job Title: Personal Assistant to CEO Type: Full-time About Us Simplia Inc. is a cutting-edge AI-powered global tech company based in Los Angeles. We specialize in providing digital solutions for small to mid-sized businesses, helping them thrive in today's competitive market. As we continue to expand, we are looking for an exceptional Personal Assistant to support our CEO. Role Overview We are seeking a highly professional and experienced Personal Assistant (PA) to provide comprehensive support to our CEO. The ideal candidate will have a proven track record of working in a family office environment, excelling in both office management and personal assistance. This onsite role in Los Angeles requires exceptional organizational, communication, and multitasking skills, along with the ability to work in a dynamic, fast-paced environment. As a part of Initial Screening process, kindly do fill the below Google form: *********************************** Key Responsibilities Provide high-level administrative support, including calendar management, scheduling meetings, and handling correspondence. Assist with personal errands and tasks, maintaining a seamless balance between professional and personal requirements. Coordinate travel arrangements, including booking flights, accommodations, and transportation for the CEO and family members as needed. Manage confidential information with utmost discretion and professionalism. Oversee day-to-day office operations to ensure smooth functioning and alignment with the CEO's priorities. Liaise with internal teams, stakeholders, and external vendors on behalf of the CEO. Prepare reports, presentations, and documentation as required. Maintain an organized filing system and ensure timely follow-ups on action items. What We're Looking For Experience: Minimum 5 years of experience as a Personal Assistant, preferably in a family office setting or supporting C-level executives. Skills: Strong organizational and time-management skills with the ability to prioritize effectively. Professionalism: Impeccable discretion and ability to handle confidential information. Communication: Excellent verbal and written communication skills. Tech-Savvy: Proficiency in MS Office Suite, scheduling tools, and virtual collaboration platforms. Personality: A proactive problem-solver who thrives in a dynamic environment. Flexibility: Willingness to adapt to varying tasks and work hours as needed. Preferred Qualifications Previous experience working in or managing a family office. Familiarity with the tech industry or fast-paced startup environments. Bachelor's degree in Business Administration, Office Management, or a related field. Why Join Us? Be part of a fast-growing AI-powered company shaping the future of digital solutions. Work directly with a dynamic and visionary CEO. Opportunity to contribute to both personal and organizational growth in a high-impact role. Competitive compensation and benefits package. Application Process If you are an organized, resourceful, and discreet professional passionate about providing unparalleled support, we would love to hear from you! Please send your updated resume and a brief cover letter detailing your relevant experience to [insert email address] or apply directly through LinkedIn. Join us at Simplia Inc., where your skills and dedication will be valued, and your contributions will make a lasting impact.

About Us: Founded in 2011, IICOMBINED has launched the global fashion eyewear brand GENTLE MONSTER, followed by the perfume brand TAMBURINS, dessert brand NUDAKE and the headwear brand ATiiSSU. Driven by continuous innovation and challenges, IICOMBINED continues its growth by developing brands that exemplify unparalleled beauty and unpredictable progressions. GENTLE MONSTER is a global fashion eyewear brand that sets eyewear trends worldwide through its unpredictable and innovative advancements. With each annual collection, GENTLE MONSTER unveils distinctive and creative products, delivering brand value through diverse initiatives, including unique spaces and campaigns that embody experimental and sophisticated aesthetics. TAMBURINS is a perfume brand that explores undefined territories of beauty. TAMBURINS merges storytelling inspired by scattered scenes of the world with sophisticated and delicate perfumery techniques to capture the essence of true fragrance. TAMBURINS is a brand dedicated to sensory communication beyond customary experience through content that reinterprets various artistic elements, including objects, paintings, and performances, within a narrative-driven, exhibition-style space. NUDAKE is an F&B brand that redefines dessert culture with its ‘Make New Fantasy' ethos. It creates novel desserts by integrating elements of fashion and art, transporting consumers to a new fantasy. By experimenting with and creating content that diverges from conventional processes and norms, NUDAKE delivers a message to consumers beyond the F&B experience. ATiiSSU is a distinctive fashion headwear brand that presents timeless innovation through experimental design and its unique aesthetic worldview, changing the concept of category. “Timeless” represents classic details that transcend the passage of time, while “Issue” symbolizes innovative design that traverses the boundaries of fashion, ultimately redefining the fashion headwear category. Job Summary: The Administrative Coordinator is responsible for providing comprehensive administrative support to ensure the smooth and efficient operation of the office or department. This role includes managing daily office functions, coordinating schedules, handling internal and external communications, and supporting various administrative and project-related tasks. The Administrative Coordinator acts as a key point of contact, taking initiative in problem-solving, process improvement, and ensuring deadlines and standards are consistently met. This role demands strong organizational skills, independent judgment, and the ability to manage multiple priorities in a dynamic environment. Key Responsibilities: Office & Operations Coordination Oversee daily office operations, including inventory, vendor management, and service scheduling. Coordinate daily lunch catering, managing orders, vendor communication, set-up and on-time delivery. Receive and direct in incoming calls and visitors to appropriate personnel. Manage the distribution of incoming and outgoing mail and packages, ensuring timely internal routing. Maintain organized, clean, and welcoming office environment. Serve as the primary point of contact for general office inquiries, ensuring prompt and professional communication. Technology & Asset Coordination Track and manage company-issued tech assets (laptops, monitors, phones, etc.). Coordinate setup, transfer, and return of equipment for new hires and exits. Maintain accurate records of hardware/software assignments and manage updates and replacements as needed. Budget & Expense Oversight Monitor departmental expenses to ensure adherence to budgetary guidelines and financial policies. Accurately process invoices and purchase orders, ensuring timely reconciliation and expense tracking. Project Coordination Support project execution by tracking timelines, deliverables, and key milestones. Draft, edit, and finalize professional correspondence, reports, and presentations with high attention to detail and accuracy. Monitor project progress, identify potential issues, and coordinate to ensure timely resolution. Licensing & Compliance Prepare, submit, and track licensing applications (state, city, county). Maintain current, accurate records of all licenses and renewal schedules. Skills & Qualifications: Education Associate's degree in Business Administration, Communications, or a related field (required); Bachelor's degree (preferred) Experience 2-4 years of experience in a coordination or administrative leadership role, preferably in a business or office setting. Proven experience in managing administrative workflows, scheduling, and documentation with minimal supervision. Familiarity with budgeting, procurement, or licensing processes (preferred). Key Skills Strong organizational and multitasking skills with the ability to manage competing priorities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); ability to quickly learn new systems and tools. Excellent communication and interpersonal skills, both written and verbal. High level of initiative, problem-solving ability, and critical thinking. Strong attention to detail and commitment to accuracy Proactive and self-motivated, able to handle competing priorities in a fast-paced environment. Job Type: Full-time Pay: $50,000.00 - $55,000.00 per year Benefits: Dental insurance Health insurance Paid time off Vision insurance

Adams & Martin Group has partnered with a prestigious law firm in Downtown Los Angeles seeking an experienced Litigation Secretary to support their Trust & Estates/Probate Litigation team. This position will provide essential support to a team of 3 - 4 attorneys, ensuring smooth operations and efficient case management. Responsibilities: Prepare and serve discovery requests/responses and court documents File in federal and civil courts, including extensive e-filing Draft correspondence and engagement letters and liaise between attorneys and clients Open new client files, update and maintain electronic and hardcopy files Track and calendar deadlines Administrative support such as coordinating travel, ensuring timely client billing, following up with vendors, etc. Requirements: 5+ years civil litigation experience T&E or Probate Litigation experience is preferred but not required Proficiency with state and federal e-filing Additional Details: Salary Range: $90,000 - $105,000 per year. Comprehensive benefits and paid parking Fully onsite in Downtown Los Angeles office If you are a detail-oriented professional with a passion for supporting litigation efforts, please submit your resume today for immediate and confidential consideration! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Are you ready to be a part of a team of fun 3D printing professionals? This in-person role will work alongside the Internal Operations Manager in all administrative functions to oversee daily administrative responsibilities, including, but not limited to: Accounting, Order Management, Inventory Management, Financial Auditing, Office Management. We are looking for a friendly, well-spoken, and eager candidate to help make our team whole. Responsibilities Provide administrative support to ensure efficient operation of office Greet customers and visitors Taking inventory and ordering office supplies as needed Contact customers to ensure payment of outstanding invoices Accounts Payable & Accounts Receivable Assist in the preparation of sales and financial reports Update and maintain office policies and procedures Liaise with management to handle requests and queries Answer and direct phone calls Maintain confidentiality of all data given Skills/Qualifications AA and/or Bachelor's Degree preferred or 3+ years of equivalent experience Quickbooks experience highly preferred Excellent verbal and written communication skills Superb organizational and time management skills Be able to work independently, detail-oriented with strong analytical, problem-solving skills Flexible, outgoing, adaptable with well-developed interpersonal skills Pay $23-29/hour What We Offer Career in extremely dynamic industry dealing with the world's leading additive manufacturing companies Paid vacation and sick leave 401(k) retirement plan Medical, vision, and dental plan About Us Purple Platypus, headquartered in Orange County, is the only Diamond-level Stratasys reseller covering the Southwest. Through 3D printer machine sales, custom part printing, and engineering services, Purple Platypus offers superior solutions. Purple Platypus works closely with Fortune 100 companies, optimizing their design and manufacturing processes. With an extensive product line, three convenient locations, and a committed team of knowledgeable industry experts, Purple Platypus provides businesses the technology needed to bring their innovative designs and ideas to life. Purple Platypus is an Equal Opportunity Employer.

You could be the one who changes everything for our 28 million members as a clinical professional on our Medical Management/Health Services team. Centene is a diversified, national organization offering competitive benefits including a fresh perspective on workplace flexibility. Position Purpose: This role will focus on ensuring that the administration of the pharmacy program is accurate and compliant by supporting various operational tasks. Perform duties to support the development, coordination and maintenance of the pharmacy program. Review benefit/formulary setup and testing (new and year over year). Conduct claims analysis Performs other duties as assigned Complies with all policies and standards Education/Experience: High School Diploma or GED 2+ years of pharmacy experience in managed care environment preferred License/Certification: Current state's Pharmacy Technician license preferred Preferred Qualifications: Located in or able to work Pacific Time (PST) hours Advanced Excel skills (e.g., pivot tables, VLOOKUP, data validation, handling large datasets). Experience in pharmacy operations or pharmacy benefit management environments. Strong ability to analyze and troubleshoot claim issues using available tools and data. Pay Range: $19.04 - $32.35 per hour Centene offers a comprehensive benefits package including: competitive pay, health insurance, 401K and stock purchase plans, tuition reimbursement, paid time off plus holidays, and a flexible approach to work with remote, hybrid, field or office work schedules. Actual pay will be adjusted based on an individual's skills, experience, education, and other job-related factors permitted by law. Total compensation may also include additional forms of incentives. Centene is an equal opportunity employer that is committed to diversity, and values the ways in which we are different. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristic protected by applicable law. Qualified applicants with arrest or conviction records will be considered in accordance with the LA County Ordinance and the California Fair Chance Act

Administrative Assistant - Financial Services (Santa Monica-In office) Compensation: $85K+ base salary and strong benefits A financial services firm in Santa Monica, known for its great culture and beautiful offices, is seeking an Administrative Assistant to support its executive team. This is an excellent opportunity for a professional with 3-8 years of experience looking to grow their career in a stable, high-performing environment. Key Responsibilities: Provide administrative support to executives and internal teams Manage heavy calendars (Outlook), schedule meetings, and assist with office coordination Coordinate travel and process expense reports via Concur Prepare documents, maintain filing systems, order office supplies, and handle general office tasks Support team projects and contribute to overall office efficiency Qualifications: Bachelor's degree (preferred) or equivalent work experience 3-8 years of administrative experience in a corporate or professional office Proficiency in Microsoft Office Suite (Outlook, Word, Excel); Concur experience is a plus Strong organizational skills and attention to detail Excellent communication skills and a proactive, professional demeanor Additional Information: This is a fully in-office role based in Santa Monica We welcome qualified applicants with criminal histories in a manner consistent with California law

Title : Workplace Experience/Office Coordinator Duration : 2+ Months Contract (Possibility of Extension/Temp - Hire) Shift : 08:00 am - 05:00 pm (Mon - Fri) Pay Rate : $27.68/hr. Job Description As a Workplace Experience Coordinator, you'll be responsible for delivering a world-class customer service experience to employees and guests of a designated building. This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building. Typical working day | What You'll Do: • First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue visitor and parking passes and follow security protocols. • Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups. • Arrange and confirm recreational, dining, and business activities on behalf of the requestor. • Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding. • Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a professional customer service-driven manner. • Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies. • Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building. • Coordinate with vendors who supply services or goods to the workplace. • Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager. • Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. Years of Experience: Up to 2 years of job-related experience. Education: High School Diploma or GED Software skills: Microsoft Office products. Examples include Word, Excel, Outlook, etc. What You'll Need: • High School Diploma or GED with up to 2 years of job-related experience. • Ability to follow basic work routines and standards in the application of work. • Communication skills to exchange straightforward information. • Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. • Strong organizational skills with an inquisitive mindset.

Kossoris Search is a recruiting agency specializing in the placement of high-profile attorney partners and groups, both in the United States and internationally. You will help run the day-to-day of the office, staff, and partner with another lead administrative coordinator in Westwood, Los Angeles. Note our CEO has an office and focus in New York, and we are on East Coast hours. You should be highly resourceful, reliable, meticulous, and enjoy a fast-paced business environment. We cater to elite law firms and partner-level lawyers who are at the top of their game. Our CEO has a demanding schedule and operates at a very high level. Qualifications / Requirements Bachelor's degree required. Experience providing strong administrative support to a high-level executive or team is a plus. A background in human resources is a plus. Recent college graduates that are fast learners, interested in law, and highly organized are also encouraged to apply. Professional demeanor with the ability to interact will all levels, including strong “A” personalities. Outstanding verbal and written communications, including well-presented written materials, and editing/proof reading ability. Exemplary organizational and time management skills, able to multitask and prioritize to meet deadlines. Ability to work independently. Accuracy, attention to detail, and timely follow-up on outstanding items. Excellent interpersonal skills. Ability to manage sensitive situations with tact and professionalism and maintain confidentiality. Sound judgment, capable of analyzing situations and recommending solutions and alternatives. Strong initiative and readiness to take on special projects and/or additional tasks, with the ability to prioritize and manage multiple projects simultaneously. Tech-savvy and experienced in using Google Suite, Microsoft Office, etc. Responsibilities Provide prominent level administrative and personal support to the CEO. Communicate professionally and directly with the CEO's high-profile clients. Incumbent will be working closely with CEO's business manager, IT personnel, Admin Assistant and HR Manager so an elevated level of professionalism, discretion and trust is absolutely necessary. During any down times you will assist the office with recruitment for the CEO's business. You must have a passion and ability to source talent and recruit for internal positions. Managing and/or contributing to special projects as needed. Skills: Data entry proficiency for accurately inputting information into calendar, spreadsheets, etc. Familiarity with phone systems for managing calls and taking accurate messages. Projection coordination abilities to assist in managing various projects as assigned by the CEO. Prioritize and manage multiple projects simultaneously. This position is NOT remote and requires someone who can work from 7 to 10 hours per day, 5 days a week (sometimes 6 days, if needed) and who has a car (and insurance) in good condition to drive to and during work hours. Please note that this job description is not exhaustive and additional duties may be assigned based on business needs. Job Type: Full-time Please send resume to *************************

Are you looking for a career opportunity in the aviation industry? Here's your opportunity to have a great career with a world-class airline company Why Join Us? One of the leading airlines in the Philippines Get a chance to enjoy travel perks for you and your family A collaborative work culture and environment Who Are We Looking For? Experience in airport handling and office administration What's The Role All About? The duties of a Secretary include but not limited to encoding, filing, maintenance of records as required by the particular department Handling reservation requests in coordination with proper offices, preparation of travel orders, handling of confidential information, opening and sorting of incoming mail, assembling and sending outgoing mail, receiving callers and taking telephone messages, receiving and transmitting messages, writing routine business letters, making appointments and recording minutes of meetings as assigned, maintaining and collating. Company manuals and regulatory materials, maintaining files of department personnel when required, control of office supplies and equipment, performing routine office and secretarial work, and such other related duties as maybe directed. Duties may also include compilation of statistics and other traffic or market data, preparation of reports, servicing of various requests from travel agencies, commercial accounts, interline carriers, etc., providing assistance in any Sales* events/functions, and participation in promotional activities. May also include preparation of petty cash disbursement reports, handling local hotel reservations and compilation and preparation of relevant statistics and reports. May also include processing of airport employee requests and other personnel matters, handling of invoices directed to the station and preparation of disbursement/replenishment reports for funds in the possession of the station.

Administrative Assistant - Human Resources Beverly Hills, onsite $50,000-$60,000 + benefits We are seeking a proactive and detail-oriented Administrative Assistant to support our Human Resources team. This role combines general administrative duties with recruitment support, ensuring smooth day-to-day HR operations and seamless candidate experience during the hiring process. Key Responsibilities: Provide general administrative assistance to the HR team (e.g., scheduling meetings, managing calendars, preparing reports). Assist with documentation, and filing (digital and physical). Schedule and confirm interviews between candidates and hiring managers, often across multiple time zones. Serve as a point of contact for candidates during the interview process, providing timely updates and a positive experience. Post job openings on internal and external platforms Assist with resume screening and routing applications to appropriate stakeholders. Qualifications: 1-3 years of administrative or HR support experience; recruiting coordination experience is a plus. Familiarity with HR processes Proficiency in Microsoft Office Suite Strong organizational and multitasking skills; ability to manage competing priorities effectively. Excellent written and verbal communication skills. High level of discretion and professionalism Experience in a fast-paced or high-growth environment. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

IDR is seeking a dynamic and dedicated Administrative Assistant to join one of our top clients in Santa Monica, CA. This role is perfect for someone who thrives in a fast-paced environment, has a keen eye for detail, and possesses exceptional organizational skills. If you are looking for an opportunity to join a large organization and work within a team-oriented culture, please apply today! Position Overview/Responsibilities for the Administrative Assistant: - Provide administrative support to the EVP and SVP of A&R, including scheduling and coordination of tasks. - Conduct A&R research, generate reports, and maintain documents/databases. - Assist with audio & video archive research, asset digitization, and review. - Collaborate with A&R Producers to initiate projects through new release notifications. - Coordinate streaming playlist creation and maintenance. - Assist with weekly video release schedule tasks. - Manage departmental workflows, including test pressing shipping & approvals, tape transfers, and the movement/uploading of assets. - This is a 3-month contract with potential for extensions. Required Skills for Administrative Assistant: - Minimum of 3 years of solid Executive Assistant experience supporting high-level executives, preferably within the entertainment industry. - Proficiency in MS-Office: Outlook, Word & Excel, familiarity with PowerPoint + Canva. - Excellent typing skills (60 wpm) and strong computer organization and administration skills. - Exceptional oral and written communication skills. - Ability to multitask, prioritize, organize, establish administrative procedures, and work under pressure. - Must be a self-starter with excellent follow-through. - Ability to handle confidential information with discretion. What's in it for you? - Competitive compensation package - Full Benefits; Medical, Vision, Dental, and more! - Opportunity to get in with an industry-leading organization - Close-knit and team-oriented culture Why IDR? - 25+ Years of Proven Industry Experience in 4 major markets - Employee Stock Ownership Program - Medical, Dental, Vision, and Life Insurance - ClearlyRated's Best of Staffing Client and Talent Award winner 11 years in a row

About us We are a fast-pace metal finishing company located in Pomona, offering a variety of metal finishing services for a diverse set of customers. We are seeking a detail-oriented and proactive Office Administrator to join our team. The ideal candidate will be responsible for managing daily office operations, providing exceptional customer support, and ensuring efficient communication within the organization. This role requires strong organizational skills and the ability to multitask in a fast-paced environment. Bilingual candidates are encouraged to apply, as effective communication with diverse clients is essential. Responsibilities Minimum 2 years of experience in a similar role. Oversee front desk operations, greeting visitors and managing incoming calls. Provide excellent customer service and support to clients, addressing inquiries and resolving issues promptly. Maintain organized office systems, including filing, data entry, and document management. Assist with bookkeeping tasks using QuickBooks and other financial software. Manage office supplies inventory and place orders as necessary. Coordinate schedules, meetings, and appointments for staff members. Handle correspondence, including emails and phone communications. Support office management tasks to ensure a smooth workflow. Requirements Proven experience in an office administration or clerical role is preferred. Strong organizational skills with the ability to prioritize tasks effectively. Excellent customer service skills with a friendly demeanor. Proficiency in QuickBooks or similar accounting software is a plus. Bilingual abilities are highly desirable to facilitate communication with diverse clientele. Familiarity with phone systems and office equipment is essential. Ability to work independently as well as collaboratively within a team environment. Strong typing skills with attention to detail. Familiarity with metal finishing operations is a plus. Join us in creating an organized and welcoming environment that supports our team's success!

We are seeking a proactive and detail-oriented Office Coordinator / Receptionist to manage front-desk operations and support our sales and marketing teams. This hybrid role requires excellent communication skills, multitasking abilities, and a customer-first attitude. You will be the first point of contact for visitors and callers while also assisting with administrative, sales, and marketing functions to help drive business growth. This position offers room to grow into more specialized roles within the company, providing a strong foundation for career development in administration, sales, or marketing. Key Responsibilities: Reception & Office Coordination: Greet and assist visitors, clients, and vendors in a professional manner. Answer and direct phone calls, emails, and other communications. Maintain a clean, organized, and welcoming front desk and common areas. Coordinate office supplies, mail, shipping, and facility maintenance. Assist with scheduling meetings, booking travel, and managing office calendars. Handle filing, scanning, and general administrative duties. Sales and Marketing Support: Maintain and update CRM databases with customer and prospect information. Assist with lead generation activities and follow-up communications. Support the sales team with scheduling and administrative tasks. Assist in creating and distributing marketing materials (email blasts, 3rd party ads). Manage social media posts and engagement under guidance from the marketing team. Help coordinate events, trade shows, and promotional activities. Maintain website content updates and analytics reporting as needed. Requirements:Customer Service experience Familiarity with sales and marketing support functions is a strong plus. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with CRM and marketing tools is a bonus. Excellent written and verbal communication skills. Strong organizational and multitasking abilities. Friendly, professional demeanor with a customer-service mindset. Job Details:Job Type: Full-time, On-site Location: Encino, CA Salary: $19 hourly (Based on experience) Why Work at IMP?: Join a global company with a supportive team environment. Gain hands-on experience in sales and marketing support. Opportunities for learning and growth within the company. Professional and friendly office culture.

Title: Secretary II Pay Range: $16.00 to $18.00 Duration: 3-6 months LOA Coordinates activities for Division Director including scheduling meetings, maintaining calendars, tracking deadlines, receiving/screening calls to determine level of urgency and refer accordingly, read/screen incoming correspondence, asses and forward as required, consider, and handle confidential matters with discretion. Research/Compose/Type reports, compile information for the Director, correspondence, documents, take notes and prepare meeting minutes. Schedule meetings/events/conferences and coordinate all arrangements and resources needed. Interact with County executives, other managers, and collaborative partners with professionalism in all situations Maintain/create records, files,and statistical reports

Administrative Assistant / Front Desk Coordinator Downtown Los Angeles | 100% Onsite Monday-Friday, 8:00 am-5:30 pm We are seeking a reliable and detail-oriented Administrative Assistant / Front Desk Coordinator to support a creative office in downtown Los Angeles. This is a long-term temporary opportunity for a candidate who thrives in a fast-paced environment and takes pride in providing exceptional administrative and front desk support. Key Responsibilities: Answer and direct incoming phone calls in a professional manner Manage complex calendars and schedule meetings Coordinate domestic and international travel arrangements Greet and assist visitors, ensuring a welcoming office environment Provide general administrative support to the team as needed Qualifications: Prior administrative or front desk experience required Strong communication and organizational skills Proficiency in Microsoft Office Suite Professional, polished demeanor Ability to work effectively in a creative, fast-paced environment If you are looking to contribute your skills to a dynamic team and gain valuable experience in a creative setting, we encourage you to apply. We will consider for employment, qualified applicants with criminal histories in a manner consistent with the requirements