Administrative Coordinator Jobs in Golden Valley, MN

We are seeking a professional and polished Administrative Specialist to join our team! Dahl Consulting is currently partnering with a leading nonprofit organization. We work one-on-one with great candidates to help connect them with employment opportunities. This company is hiring an Administrative Specialist for a contract-to-hire role. Interested? Get more details below! Worksite Location: Minneapolis, MN Compensation: $22.00-$25.00 per hour What you will do as the Administrative Specialist: Serve as the face of the organization, greeting visitors and providing exceptional customer service Manage badge creation, badge replacements, and access card requirements Handle PR and PO coding and other administrative tasks as assigned Support Facility Management with general administrative duties Maintain a welcoming, professional demeanor while ensuring office operations run smoothly Proactively handle administrative tasks during slower periods What you will bring to the role as the Administrative Specialist: Immediate availability to start Early-career professionals welcome, but must possess a strong executive presence Experience with Outlook calendaring is required Previous experience in reception, administrative support, or facilities coordination is preferred Ability to work independently and manage multiple tasks effectively Take the first step on your new career path! To submit yourself for consideration for this role, simply click the apply button and complete our mobile-friendly online application. Once we've reviewed your application details, a recruiter will reach out to you with the next steps! As an equal-opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. If this position sounds like the right opportunity for you, we encourage you to take the next step and connect with us. We look forward to meeting you! Dahl Consulting is proud to offer a comprehensive benefits package to eligible employees that will allow you to choose the best coverage to meet your family's needs. For details, please review the DAHL Benefits Summary: **********************************************

We are seeking a highly organized and proactive individual to join our team. The ideal candidate will exhibit high standards, excellent communication skills, and the ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities: Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around the office as needed Support sales and technicians Coordinate and handle POS (Point of Sale) systems Qualifications: Bachelor's degree or equivalent experience Strong interpersonal, customer service, and communication skills Ability to multitask Proficient in Microsoft Office suite Pay: $20-25/hr. Work Environment: Fully onsite If you are interested in learning more about this role, please apply today!

Schedule: Monday - Friday, 8:00 AM - 4:30 PM Employment Type: Contract-to-Hire Pay Rate: $20 - $22 per hour (Per hour with potential negotiation based on experience, education, geographic location, and other factors) Benefits: Medical, Dental, Vision, and more Interview Process: 1 Virtual/1 Onsite About the Role: We are seeking a professional and organized Administrative Specialist to join our team in Hopkins, MN. This is a contract-to-hire opportunity, meaning successful candidates will have the potential to be hired on permanently after the contract period based on performance. As the first point of contact for visitors and clients, you will play a key role in creating a welcoming and professional environment. Additionally, you will provide administrative support to ensure smooth office operations. Key Responsibilities: Greet and assist visitors, employees, and clients in a professional manner Answer and direct phone calls promptly and efficiently Manage incoming and outgoing mail, packages, and deliveries Maintain a clean and organized front desk and reception area Assist with scheduling, meeting coordination, and conference room bookings Provide administrative support, including data entry, document preparation, and record-keeping Assist with office supply inventory and ordering as needed Handle general office tasks and support various departments as assigned Qualifications & Skills: Previous experience in a front desk, receptionist, or administrative support role preferred Strong customer service and communication skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Ability to multitask and manage time effectively in a fast-paced environment Strong organizational skills and attention to detail Professional demeanor with a positive and team-oriented attitude To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit ****************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: · The California Fair Chance Act · Los Angeles City Fair Chance Ordinance · Los Angeles County Fair Chance Ordinance for Employers · San Francisco Fair Chance Ordinance

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Administrative Assistant - Hybrid Role Hours: 30-40 hours per week (with occasional weekend and evening requirements). Pay: $22-$25/hour + $2,000-$5,000 annual performance bonus Benefits: 7 days PTO, IRA with company match, Free personal training for you, immediate family members, and spouse/significant other About Train Right Fitness Train Right Fitness is a growing fitness company dedicated to helping clients achieve their health and wellness goals. We are looking for a highly organized, detail-oriented, and outgoing Administrative Assistant to help manage client interactions, scheduling, lead follow-ups, and general business operations. Core Values Humble yet confident Competitive Evidence-based Be a friend Do the right thing Key Accountabilities Client & Account Management - Handle client inquiries regarding accounts and billing, manage scheduling emails/calls, and execute daily client checkouts and renewals. Lead Management & Conversion - Follow up with all prospective leads, manage CRM and email automation, and convert prospects into complimentary workouts for training staff. Scheduling & Coverage Coordination - Oversee trainer PTO and schedule coverage, manage schedule adjustments, and ensure smooth client communication during absences. Operational & System Management - Maintain Mindbody (scheduling and billing) system, run weekly client retention reports, and prepare weekly company scorecards. Marketing & Communications - Manage the company's marketing calendar, order marketing materials within the approved budget, and send weekly staff focuses. Meeting & Agenda Preparation - Prepare L10 meeting agendas and assist in administrative prep work as needed. Client Engagement & Retention - Organize and send monthly new client gifts and support retention strategies through proactive client communication. Supply & Resource Management - Monitor and order supplies as needed, such as business cards, cleaning supplies, and office materials for multiple locations. Qualifications Extroverted and highly personable - enjoys engaging with clients, staff, and prospects. Exceptionally detail-oriented, ensuring accuracy in administrative tasks and client management. Strong written and verbal communication skills, with a natural ability to over-communicate and keep all stakeholders informed. Sharp and resourceful, able to problem-solve, think critically, and adapt to changing priorities. Self-starter, capable of taking initiative and managing tasks independently. Tech-savvy and highly organized, with experience in CRM systems, scheduling software (Mindbody preferred), and reporting tools. Ability to thrive in a hybrid work environment, balancing in-person and remote responsibilities effectively. Compensation & Benefits Hourly Pay: $22-$25/hour (based on experience) Performance Bonus: $2,000-$5,000 annually based on results PTO: 7 days per year Retirement: IRA with company match Free Personal Training: Available for you, immediate family members, and spouse/significant other Employment Status This is a full-time - non exempt position with a hybrid work arrangement, requiring both remote and in-person responsibilities. Equal Opportunity Employer Train Right Fitness is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, sexual orientation, national origin, disability, or any other protected status. How to Apply If you're highly organized, thrive in a fast-paced environment, and love engaging with people, we want to hear from you! Apply by sending your resume and a short cover letter explaining why you're the perfect fit for this role. Join a team that values hard work, strong relationships, and evidence-based fitness solutions!

Administrative Assistant - DSB Rock Island About us We cherish our team members and cultivate a supportive work environment. Our company operates on EOS (Entrepreneurial Operating System), promoting clear communication, effective delegation, and a culture of continuous improvement. As a member of our team, you'll have the opportunity to contribute to the firm's growth and success, benefit from professional development opportunities, and receive well-deserved recognition. With more than 70+ years of experience and active involvement as a Top 25 Accounting firm in the Minneapolis/St. Paul business community, DSB Rock Island's team of financial professionals serve the needs of privately held businesses, their owners, management teams and shareholders in Minnesota and across the United States. As a firm We are TRUE to our word We are COMMITTED to mastery We seek first to SERVE Join Our Team The Administrative Assistant will play a key role in supporting the activities of our sales, tax, business services and/or audit departments. If you possess excellent communication skills and are detail-oriented, organized, and able to manage multiple tasks effectively, we encourage you to apply. Responsibilities: Administrative Support: Provide administrative support to accountants, senior accountants, and partners. Assist in managing calendars, scheduling appointments, and coordinating meetings. Organize and maintain filing systems, both electronic and paper. Client Interaction: Greet and assist clients in a professional manner. Answer phones, direct calls, and respond to inquiries. Document Preparation: Assist in collating tax returns, preparing reports, spreadsheets, presentations, and other documents. Scanning, filing on electronic system. Edit and proofread documents to ensure accuracy. Office Management: Maintain office supplies inventory by checking stock, anticipating needs, placing orders, and verifying receipt. Ensure the functionality of necessary office equipment. Billing and Accounting Assistance: Assist with billing processes, prepare invoices and process payments. Support the accounting team in preparing and maintaining financial records. Qualifications High School Diploma or equivalent; Associate or Bachelor's degree preferred. 3-5 years of experience in an administrative role, preferably within an accounting firm. Proficient in Microsoft Office Suite, especially Excel, Word, and PowerPoint. Adobe Acrobat experience. DSB Rock Island is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Basic Qualifications Bachelor's degree in Computer Science, a related field or equivalent experience is required plus a minimum of 5 years of relevant experience; or Master's degree plus 3 years of relevant experience. CLEARANCE REQUIREMENTS: Department of Defense Secret security clearance is required at time of hire. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required. Responsibilities for this Position At General Dynamics Mission Systems, we create the technologies, products and services that help our nation's heroes keep our nation safe. The work we do is so advanced, we are continuously moving the boundaries of what's possible. Here you'll work with the best and your talent will be front and center on projects that impact the world. Are you up to the challenge? We apply advanced technologies such as Artificial Intelligence, Blockchain, AR/VR, Cloud Native and Quantum Physics to solve our customers' missions in cyber, RF, undersea, interstellar and everything in between. As an Advanced Systems Administration Specialist, you'll serve as a front-line interface to users with technical issues by conducting systems analysis and development to keep systems current with changing technologies. Your duties may include installing new software, troubleshooting, granting permissions to applications and training users. You'll also be responsible for the day-to-day support of server services by performing server administration for physical and virtual server operating systems and configuring, maintaining and troubleshooting of physical and virtual hardware and network related interfaces on servers. And, you'll perform OS and vendor software patching on servers and monitor physical and virtual servers performance using monitoring tools. What you'll experience: Technologies that aren't just top-notch, they're often top-secret A team of bold thinkers committed to exploring what's next Opportunities to gain new knowledge - as it's discovered What you bring to the table: A Bachelor's degree in Computer Science, a related field or equivalent experience plus a minimum of 5 years of relevant experience; or Master's degree plus 3 years of relevant experience Enhanced troubleshooting skills within the server OS as well as both networking and storage technologies Broad understanding of the interrelationships within the IT environment with focus on server and services Advanced understanding of Linux server based operating systems Enhanced troubleshooting skills within the Linux server OS as well as both networking and storage technologies Working knowledge to create and run scripts to automate repetitive process Experience with deploying and maintaining RedHat Linux/CentOS Client/Server environments Experience with implementing Windows and Linux security controls to maintain system compliance Experience with deploying and maintaining Windows and Linux Client/Server environments Familiarity with compliance controls: STIGs (Security Technical Implementation Guides), RMF (Risk Management Framework), DFARS (Defense Federal Acquisition Regulation Supplement), NIST SP 800-171, Cybersecurity Maturity Model Certification (CMMC) Experience installing, configuring, and writing ansible playbooks for automation supporting infrastructure production and development environments Experience managing virtual machine with VMware vSphere and related technologies Experience with Network Administration Expertise with CISCO/Juniper Routers, Switches, WAN Protocols (EIGRP), QOS, LAN and Data Center Protocols (Spanning -Tree, Fabric-enabled technologies, VoIP to support Data, Voice and Video) Expertise in routing protocols, TCP/IP protocols, security requirements and network communications. What sets you apart: Creative thinking with the ability to multi-task Team player who thrives in collaborative environments and revels in team success Commitment to ongoing professional development Working knowledge of physical and virtual server support Working knowledge of Linux Administation Working knowledge of access, permissions and security that gives the clients the access to the data they need to perform their daily activities Working knowledge of Network Administration Technologies include but not limited to: Microsoft Windows Server Microsoft Windows 10/11 Active Directory RedHat Enterprise Linux Cisco/Juniper networking VMWare ESXi STIG Checklists STIG Compliance Checker Tool NOTE: This position is on site in Bloomington, MN #CJ3 Salary Note This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled. Combined Salary Range USD $114,588.00 - USD $121,000.00 /Yr. Company Overview General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 12,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded. If who we are and what we do resonates with you, we invite you to join our high-performance team! Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position. **Required Skills:** Administrative Specialist Responsibilities: 1. Provide remote high-volume calendaring, travel, and expense support 2. Provide Administrative services during designated support hours 3. Manage complex calendars for multiple clients 4. Schedule internal and external meetings for multiple clients 5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses 6. Learn and utilize internal and external tools to provide calendar support 7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support 8. Partner with clients and other Administrative Assistants for meeting coordination 9. Provide proactive time management recommendations to clients 10. Coordinate domestic and international travel arrangements via Concur 11. Prepare and submit corporate card expense reports 12. Maintain program scope of support within agreed-upon service level agreements 13. Educate and inform clients on program goals, scope and service level agreements 14. Draft and send communications to clients about transitions or changes in support 15. Provide coverage support for Admin Specialist colleagues 16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing **Minimum Qualifications:** Minimum Qualifications: 17. 3+ years of relevant high-volume coordination experience 18. 3+ years of relevant experience providing administrative support to 2 or more executives 19. 3+ years of relevant experience managing calendars for 2 or more executives 20. Experience prioritizing multiple tasks and activities 21. Experience with Microsoft Office, Google Suite, Concur or similar programs 22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action **Preferred Qualifications:** Preferred Qualifications: 23. Experience supporting 3+ or more executives simultaneously 24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives 25. 3+ years of experience managing expense reports 26. Experience building relationships across a larger company 27. Demonstrated customer focus, preferably in a customer service or front of house environment **Public Compensation:** $31.88/hour to $47.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Location For the first 6 months this will be a full-time office position and after the initial training this position can move to a hybrid position with one day a week at home. Join Our Dynamic Operations Team We are looking for an Office and Administrative Specialist to join our growing Operations team! This role will report to the Office Services Supervisor. The Operations team is responsible for managing our offices and providing administrative and office support across all CEE departments. As an office and administrative specialist, you will be responsible for supporting the downtown office, ordering supplies, greeting guests and monitoring office equipment. The position will require flexibility to help with the overflow work from CEE departments. Who We Are Center for Energy and Environment (CEE) is a clean energy nonprofit with offices in North Loop of Minneapolis and St. Paul. We provide practical energy solutions for homes, businesses, and communities to cut energy waste and harmful emissions. We collaborate regularly with field peers and partners, and we employ curious people who enjoy learning and contributing to the Midwest's quality of life and economy. Recognized as one of Minnesota's top 200 workplaces by the Star Tribune, CEE is known for its open communication, respect for diverse perspectives, and commitment to work-life balance. What We Offer Insurance Coverage Options: To ensure you and your family are well protected, we have got you covered with Medical Insurance, Dental Insurance, Health Saving Account, and Flexible Spending Accounts. Please see our 2025 Benefit Summary. Impact: We want to make the world a better and more energy efficient place. Our work and the decisions we make are rooted in this foundational desire. Future Planning: To help you secure your financial future, benefit from our retirement saving program. Reach your goal sooner with our immediate vesting and company contribution. Work/Life Balance: We recognize the importance of maintaining a healthy work-life balance and are dedicated to supporting our team members in various aspects of their lives. Our benefits include generous Paid Time Off (PTO), paid parental leave, and salary continuation for major medical events, ensuring that you have the support you need during significant life moments and personal challenges. Holidays: Our company provides nine paid holidays each year, offering you ample time to observe important occasions and enjoy personal time. Growth: We want everyone to grow and learn within their roles. We offer professional development opportunities and education assistance. Championing DEI: Our committed DEI Committee promotes a diverse and inclusive work environment by establishing clear goals and assessing progress throughout the organization. What You'll Do Office and Front Desk Responsibilities Maintain the general appearance of the downtown office location, including wiping down common office spaces such as the breakroom and conference rooms, as well as copy room and printing stations. Manage the facility including building access and security, using dedicated FOB software; and building maintenance; office equipment, and company invoices. Professionally greet and direct guests, including vendors, clients, and customers at the front desk and over the phone. Assist employees with meeting set up and food orders. Assist employees with office phone/general technology questions including conference room computers and projectors; work with IT to resolve. Coordinate guest parking and help manage the company HourCar account. Staff morale - monthly birthday and anniversary treats, sending flowers, and setting up staff lunches. Assistance with other departmental administrative tasks as needed. Administrative Responsibilities Receive, assign and/or respond to messages in the administrative email inbox in a timely manner. Order office supplies. Receive and distribute incoming mail and process outgoing mail and packages. Create specialized maps to receive reimbursement from clients for staff mileage Assist accounting with monthly invoicing by utilizing Divvy. Approve and code monthly invoices for vendors. Organize and maintain Microsoft Teams file sharing across the Operations team. Provide orientation materials, office tours, fobs and welcome emails for new hires. Maintain CEE's internal phone directory. Manage and administer MetroPass and Metro GoTo Card. Manage company HourCar account and members. Weekly reconciliation of bank deposits. Manage monthly reconciliations including Neopost and daily mail. Organize and hire a photographer to take staff photos twice a year. Manage two all-staff events yearly: all-staff meeting and company picnic. Attend biweekly administrative staff meetings; follow up on tasks and projects. Assist departments with projects as needed. Maintain paper records for all departments in accordance with internal retention policies. General Responsibilities Understand and adhere to corporate policies and procedures. Understand and follow processes and procedures required for the job. Attend trainings as requested and read organization-wide emails and correspondence. Check your email each working day, respond promptly and use the calendaring system. Adhere to job duty and attendance expectations as directed by your supervisor. Other duties as assigned or apparent. Skills & Knowledge We're Looking For 1-2 years of administrative support experience Excellent written and verbal communication skills and great attention to detail. Work professionally with co-workers, clients, and vendors. Perform duties accurately, honestly, and timely. Must demonstrate excellent time-management and organizational skills, and the ability to meet deadlines. Must have basic computer skills and high comfort level with modern office technology. Specific experience with Excel a plus. Compensation Dependent on qualifications and experience, we expect the compensation range for this position will be $20.50-22/hr

Merchant & Gould, one of the nation's premier intellectual property law firms, is seeking a Patent Prosecution Administrative Specialist for our Foreign Filing Department. This position may be located in any of our office locations. The salary range for the position is $45,000 - $55,000, based on years of experience. Summary of Position: Working collaboratively with Foreign Filing team members, providing administrative assistance to attorneys and paralegals in prosecuting Patent Cooperation Treaty (PCT) applications and patent applications in foreign countries. In order to perform one (1) or more essential functions of this role, a minimum of three (3) days in the office is required. Responsibilities: Monitors team inbox and reviews all incoming correspondence from foreign associates for essential docketing and for responses due. Assists with drafting reporting letters to foreign associates for upcoming deadlines. Processes time entries for paralegals. Database management (Document Management System and client specific databases) Reviews and report out client-related PCT and foreign patent formalities including Filing Receipts, Publications and Letters Patent. Assists paralegals with review and processing of PCT correspondence and confirming items are docketed properly. Assists paralegals with drafting documents for filing PCT applications and for providing filing instructions to foreign associates. Assists paralegals with drafting, review, and transmittal of formal documents (Assignments, Power of Attorney) for signature and filing. Assists with correspondence to clients in relation to responding to Office Actions, including mailing copies of the response. On-going verbal and written communication with attorneys, paralegals, legal assistants, foreign associates and clients. Other tasks and projects as may be assigned. Knowledge, Skills and Abilities Required: • BA degree and/or paralegal certificate or relevant experience (preferred, but not required) • 2-5 years patent prosecution experience (preferred, but not required) • Ability to work independently and meet critical deadlines under supervision of attorney. • Ability to organize and prioritize numerous tasks and complete them under time constraints. • Excellent written, verbal and proofreading skills required. • Ability to work comfortably with advanced computer software and effectively use and maintain a computer database. Experience with Microsoft Office Suite required. • Interpersonal skills necessary in order to communicate and follow instructions from a diverse group, including clients, attorneys and others, and to provide information with ordinary courtesy and tact. • High level of responsibility, dedication and accuracy required. • Work on rare occasions requires more than 37.5 hours per week to perform essential duties of the job; may occasionally require irregular hours. • Regular attendance at work. We are equally committed to providing competitive, affordable health and wellness benefits to help take care of yourself and your family, including: a competitive salary, a comprehensive benefits package that includes employee medical, dental, vision, life, AD&D insurance, short- and long-term disability, 401(k) match, and ten firm holidays. To be considered, please apply online at Career Opportunities (merchantgould.com). You will need to provide a resume and professional references. Merchant & Gould provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We welcome candidates with disabilities. If you need any accommodation during the application or the recruiting process, please contact our Human Resources Department at **************.

The City of Lake Elmo is seeking an experienced human resource professional with public service experience to serve in our Administrative Services Coordinator role. The Administrative Services Coordinator is responsible for providing a full range of human resource services and general administration for the City. This position works collaboratively with all departments to maintain strong, productive, and cooperative relationships and reports to the City Administrator. Minimum requirements include a bachelor's degree in public administration, business administration, human resources, or a related field, and three years of experience working in local government. Please send Lake Elmo application along with a cover letter, and resume to Nicole Miller at ******************** or mail to: City of Lake Elmo Attn: Nicole Miller, City Administrator 3880 Laverne Avenue North, Lake Elmo, MN 55042 Full job posting and application materials are available at ************************************************** For questions/additional information email ******************** or call ************

Job Type: Full-Time, In-Office (River Falls, WI) Schedule: Monday-Friday, 8:00 AM - 4:30 PM or 8:30 AM - 5:00 PM Salary: $25-$35 per hour (based on experience) Job Description: We are seeking a highly organized and motivated Sales & Recruitment Coordinator with Executive Assistant duties to join our team. This individual will be responsible for managing the full cycle of sales and recruitment while also providing essential administrative support to our executive team. The role requires a proactive, results-driven individual who thrives in a dynamic, fast-paced environment. The ideal candidate will have a strong background in sales, recruitment, and administrative support, with the ability to juggle multiple tasks and prioritize effectively. Key Responsibilities: Sales & Recruitment: Sales Cycle Management: Manage the full cycle of sales, including prospecting, lead generation, outreach, follow-ups, and closing deals. Client Outreach: Conduct outbound sales calls (6+ hours a day), generate leads, and engage with potential clients. Recruitment: Coordinate and manage the recruitment process, from sourcing candidates to scheduling interviews and following up with applicants. Talent Pipeline: Build and maintain a robust pipeline of qualified candidates for current and future hiring needs. Job Postings: Create, post, and manage job ads on relevant platforms, ensuring they attract top-tier talent. Interview Coordination: Coordinate and schedule interviews between candidates and hiring managers. Client & Candidate Communication: Maintain regular communication with clients, candidates, and internal stakeholders to ensure timely follow-ups and updates. Executive Assistant Duties: Calendar Management: Assist with scheduling appointments, and meetings for executives. Administrative Support: Provide general administrative support including email management, preparing reports, drafting correspondence, and more. Document Management: Organize and maintain confidential documents, files, and records. Task Prioritization: Handle a variety of administrative tasks and ensure that the executive team's time is utilized efficiently. Meeting Preparation: Prepare agendas, take meeting notes, and track action items to ensure follow-through. Qualifications: Experience: Minimum 2-3 years of experience in sales, recruitment, or administrative support (ideally in a similar role). Sales Skills: Proven experience with outbound sales calls and client management, with the ability to close deals and meet sales targets. Recruitment Experience: Hands-on experience with full-cycle recruitment, including sourcing, interviewing, and onboarding candidates. Executive Support Experience: Strong background in providing executive-level administrative support, including calendar management and travel coordination. Communication: Excellent verbal and written communication skills, with the ability to build rapport and maintain relationships with clients, candidates, and team members. Organization: Exceptional organizational skills, with the ability to manage multiple tasks and prioritize effectively. Tech Savvy: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with CRM systems and recruitment platforms. Detail-Oriented: Strong attention to detail and the ability to handle sensitive information with discretion. Adaptability: Ability to thrive in a fast-paced, ever-changing environment while balancing sales and administrative responsibilities. Interviews will take place via Microsoft Teams.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). Working Title: Office & Administrative Specialist Intermediate - Enrollment Processor Institution: Metropolitan State University Classification Title: Office & Admin Specialist Int Bargaining Unit / Union: 206: AFSCME - Clerical and Office City: St. Paul FLSA: Non Job Exempt Full Time / Part Time: Full time Employment Condition: Classified - Unlimited Salary Range: $20.45 - $28.79 Job Description Metro State University, Minnesota's public, urban university, and four-time recipient of the Insight Into Diversity Higher Education Excellence in Diversity (HEED) Award is seeking to hire up to two Enrollment Processor. This is a full-time position within the Admissions Department. Job Responsibilities: This position exists to provide accurate and timely admission application reviews for prospective students with a high attention to detail and accuracy. The individual is responsible for the creation, maintenance, and analysis of an applicant's student record, transcript data entry coding, enrollment verification, problem-solving, and making timely and proper admission decisions. This requires a high level of professionalism and excellent understanding and execution of administrative procedures and processes in accordance with the standards set forth in University Policy #2000 - Undergraduate Admissions Standards. Assess student application files and transcripts for admissibility to the University using multiple applicant profiles and determine appropriate status based on admission policy and procedural guidelines. Imaging Academic Transcripts to student Records for admission decision-making. Ensure coding in the student record system and follow-up actions are accurate to assist with file completion. Performs technical assistance to students and interprets ambiguous procedures/rules regarding the application process. Salary Range: $20.45-$27.12/hourly. Your salary would be based on your experience & qualifications. Minimum Qualifications The following qualifications are required of all applicants seeking consideration for this position. Only applicants whose application materials clearly demonstrate fulfillment of each of these minimum qualifications will be considered for the position: Knowledge of communications sufficient to establish and maintain excellent working relationships with a variety of customers, provide excellent customer service, and communicate effectively and comfortably with university and college leadership. Ability to use customer skills on the phone, in person and online to provide effective general and specialized office support (this requires common courtesy, tact, interest in positive problem solving, empathy, and the ability to organize ideas logically) Ability to compare data with source documents and learn to enter data in specific data fields Knowledge of word processing sufficient to use software to create, format, edit, print, and save a variety of documents, including spreadsheets, tables, charts, and graphs Skills in customer service sufficient to providing guidance to other employees on handling difficult or complex problems and resolving escalated complaints or disputes Skills in customer service sufficient to interpret and explain program information to applicants, such as eligibility requirements, application details, payment methods, and their legal rights Preferred Qualification Ability to work independently and problem-solve, use conflict resolution skills to clearly define issues and offer alternative solutions. Ability to establish priorities, using organizational skills to balance competing projects. Proficiency with the MN State Integrated Statewide Record System (ISRS) or other similar student information system. Other Requirements Physical Requirements of the Job: Requires occasional lifting and/or carrying such articles as file folders, boxes and hand tools. Although a sedentary job is defined as one which involves sitting a certain amount of walking and standing is often necessary in carrying out job duties. Notice: In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on university business who use a rental or state vehicle shall be required to conform to Minnesota State vehicle use criteria and consent to a motor vehicle records check. Work Shift (Hours / Days of work) Monday - Friday, 8:00 am-4:30 pm with the option of working 2 days from home each week Telework (Yes/No) Yes About The University: Metro State University empowers learners to transform their lives and communities through relevant, student-centered education in an inclusive, anti-racist, and supportive learning environment. Metro State University provides an excellent, inclusive, and engaging education to eliminate opportunity gaps and empower our students to lead our communities to a prosperous and equitable future. The university offers programs leading to baccalaureate, masters, and applied doctoral degrees. We provide accessible, high quality liberal arts, professional, and graduate education with continued emphasis on marginalized groups, including adult learners. Metro State is a five-time recipient of the Insight into Diversity Higher Education Excellence in Diversity (HEED) Award, most recently in 2023. Federally recognized as a Minority Serving Institution, its employees serve more than 9,000 post-traditional learners, two-thirds of whom identify as belonging to communities of color or American Indian nations, are first in their family to attend college, and/or are eligible for Pell Grants. Since we do not operate residential facilities, Metro State University students all commute to class locations across the Minneapolis-St. Paul metro area, or take their courses wherever they are through our many distance-learning and hybrid course offerings, allowing Metro State to truly be “where learning meets living.” Metropolitan State is recognized by CollegeNet as a leading higher education promoter of social mobility for students (Ranked # 31 out of 1,206 in 2024). Recognized in 2008 and 2016 by the Carnegie Foundation for Community Engagement, the university is committed to academic excellence and community engagement through curriculum, teaching, scholarship, and services designed to support an urban mission. As a member of Minnesota State Colleges and Universities System, Metro State University actively works to achieve the Equity 2030 goal of the system, with initiatives to close disparities among student groups that focus on academic programs, policies and procedures, and effective student support. In addition, equity and anti-racism strategies are focused on building an inclusive and welcoming campus climate, hiring and retaining a diverse workforce, and developing our capacity to serve students in a culturally responsive manner. The university is finalizing a new strategic plan, with the draft goal of enhancing its legacy of student success by becoming the region's premier institution for high-quality, accessible, and equitable education, promoting social mobility and community engagement. Visit the Metro State University website to learn more about the university, our programs, and our students. Learn more about Minnesota State Colleges and Universities at their website. For campus safety information and crime statistics visit: ************************************************** The School/Academic Department: The Division of Strategic Enrollment and Marking champions Metropolitan State University's goals and strategic objectives by leveraging a strong brand, reputation, rich culture, diverse student population, commitment to equity and inclusion, excellent academic programs, student-centered services, and affordability. The Admissions Office is responsible for recruiting students, processing applications, and assisting students through to matriculation. *To comply with privacy and data practices requirements, please refrain from including personal information or photographs in your application materials. * Employment for this position is covered by the collective bargaining agreement AFSCME which can be found at: ****************************************************************************************************** For TTY, call Minnesota Telecommunications Relay Service (TRS) at 7-1-1 or **************. Metro State University is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. The University provides reasonable accommodations to qualified individuals with disabilities upon request. Benefits Information: At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously. Desired Start Date: 04-23-2025 Position End Date: Open Date: 03-21-2025 Close Date: 03-31-2025 Posting Contact Name: Kab Chu Yang Heu Posting Contact Email: **********************

Company: Universal Strategic Advisors LLC (US Advisors) is a small business consulting practice specializing in domestic and international government administration, technology implementation & application, law enforcement operations, homeland security solutions, immigration strategy and operations, border security, and compliance. US Advisors brings proven expertise and a trusted insider network to help our clients solve their toughest challenges while managing risk. We acknowledge that change is accelerating. None of us can afford to think just two steps ahead; every decision we make today impacts our ability to safeguard, evolve, grow, and thrive. Our practice is rooted in deep expertise leading organizations through transformation and building operational, analytical, and technological strategies to meet mission demands. Job Description: US Advisors is seeking a highly organized and detail-oriented Administrative Specialist I to support daily administrative operations. This full-time role will provide administrative and clerical support to DHS Immigration and Customs Enforcement (ICE). The Administrative Specialist will be engaging aliens who appear at ICE offices. The ideal candidate is bilingual English/Spanish, proactive, efficient, adaptable, and capable of managing multiple administrative responsibilities while maintaining a high level of professionalism and confidentiality. Responsibilities: Data Entry & Record Management: Accurately enter and update relevant information in designated systems while maintaining confidentiality. Document Control & Compliance: Maintain organized records, files, and documentation, ensuring confidentiality and adherence to regulations. Appointment & Case Tracking: Monitor and verify scheduled appointments, ensuring timely filing of required immigration paperwork and notices. Case Status Monitoring: Ensure all immigration case statuses and outcomes are accurately updated and recorded. Administrative Support: Provide administrative and clerical support to agents and agency personnel, facilitating operational efficiency. Bilingual Communication: Communicate effectively in Spanish to support alien interactions and assist in translation as needed. Required Qualifications: High School diploma, GED or equivalent completed. 1 or more year(s) of proven experience in an administrative, clerical or office support role. Fluent in English and Spanish in a working environment. Experience working with Microsoft Word, Excel, Teams, and other Office 365 apps. High-comfort level working in a customer service facing position. U.S. Citizenship required. Preferred Qualifications: Associates degree or higher. Excellent organizational and time-management skills. Professional written and verbal communication skills. Ability to multitask and prioritize tasks efficiently. High level of discretion, professionalism, and attention to detail. Additional Information: Work mode is fully onsite at work/office location. You will be expected to report to your assigned location Monday to Sunday and work five 8-hour shifts within the business hours of 7:00 AM to 7:00 PM local time. Offer is contingent on candidates passing a thorough background check for federal employment. This position requires a background investigation, including a criminal history check, as part of the employment process. Successful completion of this background investigation is a condition of employment. The background investigation will include verification of employment history, education, and other relevant information as determined by the agency. Benefits: Health & Medical Insurance: Eligibility for employer-sponsored health, dental, and discounted vision coverage. 401(k) Plan: Eligibility after one full year of employment, with enrollment available at the beginning of each calendar year. Paid Time Off (PTO): Ten (10) days annually, including sick leave, accrued over time. Federal Holidays: Ten (10) paid Federal holidays, details to be provided during training/orientation. Compensation: Hourly Compensation up to $25.00 Equal Opportunity Employer: US Advisors is committed to fostering a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status. #LI-IT1

Do you want to build an impactful career to change the world for the better? Geosyntec has an exciting opportunity for an Administrative Specialist to provide office and reception support in our Minneapolis, MN office. The position plays a critical role in providing an excellent professional "first impression" in greeting clients and visitors. Primary responsibilities include answering phones, processing incoming/outgoing mail, inventory/ordering supplies, scheduling appointments and assisting with administrative tasks. This position requires strong attention to detail. Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service. We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family. To Learn More Visit: ********************************** Essential Duties and Responsibilities Assist office staff and Manager with assigned administrative tasks. Schedule and organize business and time-sensitive office activities such as travel, client meetings, staff meetings, conferences, and webinars for the department and office. Act as liaison with travel and car rental agencies as needed. Assist with coordination of employee functions and events. Type and layout general correspondence, memos, charts, tables, graphs, business plans, reports and documents relating to clients, projects, and professional matters; proofread documents for spelling, grammar and format consistency, making appropriate changes. Organize and prioritize information and calls; create logs and databases. Word process and assemble proposals and reports to meet project deadlines; coordinate and assist with reproduction needs, and other project related duties. Assist in processing timesheets, expense reports, etc. as needed. Maintain Branch Library, Library database and Marketing database, as applicable. Maintain office supply and office furniture and equipment inventory and maintenance. Place service calls for all branch equipment repair and maintenance. Set up, manage and inventory the office's off-site storage, copier repair services. Act as point of contact for vendors for office and field supplies; retain copies of agreements with vendors. Act as liaison between branch personnel and property management firm for maintenance of office space. Receive and respond to requests for assistance from Branch and Corporate Managers and staff and respond accordingly. Assist Manager with training new support staff. Assist with receptionist duties as needed. Assist with local business errands as needed. Perform other administrative functions, as required. Skills, Experience and Qualifications High School diploma or GED and at least 2 years of administrative/office experience to include effective working knowledge and skills with office procedures, terminology, and office equipment and computers in a Windows environment; or equivalent combination of education, experience and training that provides the required knowledge, skills, and abilities to perform the responsibilities of the position. (required) Accurate typing skills of a minimum of 40 to 50 wpm. (required) Must be organized and able to multi-task. (required) Availability to work overtime on short notice as required by project demands. (required) Valid U.S. driver's license and a satisfactory driving record for business travel. (required) #LI-MM1 #LI-Onsite

Job Details Arcade - SAINT PAUL, MN Internship Not Specified $16.00 Hourly None Day Nonprofit - Social ServicesAdministrative Service Intern Organization Description Hmong American Partnership (HAP) is a social service and community development organization whose mission is to empower the community to embrace the strengths of our cultures while achieving our potential . HAP accomplishes its mission by: Improving the lives of individuals and families in our diverse communities by providing culturally sensitive social services. Strengthening neighborhoods by providing housing, community, and economic development opportunities. Promoting the rich heritage of our ethnic communities. HAP's vision is to reach out to the world with profound social, economic, and educational transformation. Primary Function of the Position Hmong American Partnership is committed to developing the skills and career preparedness of students ages 16-24 years old. Interns will acquire foundational exposure to some of the impact areas based on HAP's needs under the direction of the Administrative Services Manager. The Intern - Administrative Service is responsible for assisting with the front desk operations at our Arcade location, and other needs based under the direction of the Administrative Services Manager. An ideal candidate is a high performer who takes pride in helping our nonprofit grow and is willing to share HAP's efforts to convey our story and support our mission. Flexibility is critical as interns may be working in different impact areas consecutively. Position Responsibilities Position responsibilities vary depending on the impact area to which the intern is assigned. The following are some of the responsibilities an intern may encounter in each impact area: Front Desk Operation Provide professional, high-quality service to all clients, participants, and guests. Greet and welcome visitors to our building, help determine their needs, answer questions, and direct visitors to the correct destination or staff member. Answer, screen, and direct telephone calls; provide appropriate information and resources to callers. Take and relay messages to appropriate staff members. Assist HAP employees and visitors with copying and faxing. Keep the lobby and reception area neat and presentable. Be aware of who is always in the building and alert management to any safety issues or other concerns (safety & security) Administrative Support Receive incoming mail; sort and distribute daily according to set protocols. Administer postage for outgoing mail. Distribute and restock supplies in storage supply areas. Assist in managing the supply inventory and submit order requests as needed. Assist in ordering and distributing program supplies as requested. Manage meeting room schedules and equipment schedules. Assist in the collection of program fees and writing/distributing receipts. Scan documents for record retention. Provide support to the Administrative Services Manager, and Administrative Specialist as needed. Perform other general and clerical support when requested. Other duties as needed to accomplish program goals and outcomes to support HAP initiatives. Skills, Knowledge, and Abilities Experience working with the Southeast Asian community preferred. Bilingual in Hmong and/or Karen and English a plus. Knowledge of the Hmong and Southeast Asian and/or immigrant and refugee culture and traditions. Proficient in Microsoft 365: Word, Excel, Teams, Outlook. Proficiency in written and verbal communication. Ability to multi-task in fast-paced and high-pressure situations. Strong attention to detail and meeting deadlines. Work effectively both independently and as part of a team. Qualifications Education and Experience A current high school student and or recent high school graduate; an associate or bachelor's degree (or currently enrolled) related to Business, Administrative Professional, or equivalent work experience. Essential Functions The following position requirements are representative of those that will be encountered while performing the responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer, phone, and keyboard. Must be able to remain in a stationary position for sustained periods of time in an indoor setting. Ability to tolerate moderate noise levels (i.e., shared open office space with computers, phones, printers, and light traffic). Must have the ability to move about the office to access files and office equipment. Must have access to reliable transportation for occasional travel for meetings at other HAP office locations, events, and offsite meetings. Occasional moving or lifting of boxes or files up to 20 pounds. Able to focus on data, analyze the information, and draw conclusions. Frequent interactions with coworkers and participants requiring ability to communicate effectively. Frequent communication via email requiring ability to fluently read and write in English. Frequent preparation and analysis of figures.

Summer School/Dean of Students District: Bloomington Public Schools Position: Summer Quest Dean of Students - Stipend position for administrative hours Effective Dates: June 9 - July 18, 2025 *Additional asynchronous PD in May. Salary: $2000 stipend Required Licensure: Current MN Teaching License Currently enrolled in or working toward Administrative Licensure Hours: 7.5 hours per day (7:30am - 3:00pm) 5 days per week (Monday - Friday) Responsibilities: Support a positive, fun and engaging summer experience for students and staff Assist with student supervision, instructional support, and behavioral support Work with administrators on internship objectives and seek feedback regarding performance Engage in classroom walkthroughs APPLICATION DEADLINE: Until Filled Submit online application, cover letter, transcripts and resume by clicking on the “Apply” button in the top right

We are seeking a temporary Administrative Assistant to support our Risk Department! Dahl Consulting is currently partnering with a leader in the property management industry. We work one-on-one with great candidates to help connect them with local employment opportunities. This company is hiring an Administrative Assistant for a contract position. Interested? Get more details below! Contract Duration: 30-60 days Worksite Location: Plymouth, MN (On-site) Compensation: $25/ hour What you'll do as the Administrative Assistant: Monitor and manage the insurance inbox, responding or forwarding emails appropriately Perform basic administrative tasks to support the team Assist with ad hoc projects as needed What you'll bring to the Administrative Assistant role: Strong organizational and communication skills Ability to multitask and work efficiently in an office setting Prior administrative experience preferred Take the first step on your new career path! To submit yourself for consideration for this role, simply click the apply button and complete our mobile-friendly online application. Once we've reviewed your application details, a recruiter will reach out to you with the next steps! As an equal-opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. If this position sounds like the right opportunity for you, we encourage you to take the next step and connect with us. We look forward to meeting you! Dahl Consulting is proud to offer a comprehensive benefits package to eligible employees that will allow you to choose the best coverage to meet your family's needs. For details, please review the DAHL Benefits Summary:?***************

Job Responsibilities: Provide comprehensive administrative support to a sales team of 15-20 representatives, including extensive data and order entry. Monitor inbound emails and download bid documents for sales use. Record and assign new business opportunities in Salesforce to the appropriate team members. Create and manage new lead records in Salesforce as requested by other departments. Prepare weekly sales report summaries using Salesforce data. Schedule and coordinate meetings, including preparing agendas and taking meeting minutes. Maintain and update customer records for accuracy and completeness. Direct inbound calls to appropriate departments, ensuring a seamless experience for customers. Qualifications: 1-5 years of experience of administrative experience preferably supporting a sales team!! Sales support / order entry experience would be a huge plus. Strong, professional communication skills, especially when interacting with customers by phone. High attention to detail and strong focus on accuracy. Ability to thrive under pressure and collaborate within a team environment. Additional Information: Pay Range: $21 - $27 per hour Schedule: Monday - Friday, approximately 8:00 am - 4:30 pm Location: 100% in-office (Golden Valley) Position Type: Direct Hire All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.