Administrative coordinator jobs in Guaynabo, PR

Job Description Department Administration Administrative Assistant Reports to María Miranda De Jesús Title HR & Finance Director Full time Part time Contract In house Shift hours: 40 weekly Operating: Monday to Friday: 8:00 am to 5:00 pm Extent No extent General purpose The Administrative Assistant is responsible for providing high-level administrative support to the organization and its Human Resources, Finance and Operations departments. He will collaborate as the main intermediary to channel any request from a visitor, client, employee and manager of the company. It includes providing support to assist with daily office needs and managing the general administrative activities of our company. Contribution in the improvement of processes, the structure of the company and the final results of the organization, by improving the quality of service and customer satisfaction, reducing costs, and modernizing work processes. RESPONSIBILITIES AND COMPETENCES - Collaborates with the coordination and planning of internal and external meetings * Logistics to organize meeting place, food services, equipment, etc. - Manage confidential files and documents - Coordination and administration of trips, flight reservations and lodging - Maintenance of company contacts database - Carrying out and coordinating inventory of purchases, office supplies and equipment, cafeteria service, first aid kit or others as required - Channel phone box, answer and transfer calls - Manage conference availability and use - Write and distribute emails, correspondence notes, letters, faxes and forms - Distribute received correspondence - Realization of virtual calendars of meetings and reminder events - Coordinate the internal and external messaging of the company - Attend visits - Supervise Maintenance personnel and fulfillment of tasks - Creation and drafting of documents - Any other task designated by your supervisor or immediate manager, not limited to the aforementioned WORK EXPERIENCE REQUIREMENTS - Minimum of 1 to 2 years of experience in Reception or Administrative Assistant - Knowledge of office management systems and procedures - Practical knowledge of office equipment, such as printers, laminating machine, binding process, among others - Time management, punctuality, and sense of urgency - Analytical, methodical, and numerical ability - Highly attentive to detail, organized, honest, ethical and responsible - Mastery of Microsoft Office programs - Trained to work under pressure and able to respond to high volume of work - Ability to work in a team - Good verbal and written communication, interpersonal and problem solving - Experience in planning, coordinating and managing activities - Demonstrated ability to manage time and prioritize tasks to meet stipulated deadlines - Ability to reserve confidentiality regarding business and company affairs - Attention to detail and ability to solve problems - Results oriented - Possess high professionalism and ability to deal with clients and colleagues Academic requirements - University studies in Business Administration DEMANDS - I work mostly seated for approximately 7 to 8 hours to be able to successfully fulfill essential functions - Number of people directly supervised 2 maintenance people - Exposed to use of computerized equipment at all times to perform its functions - Vision, speaking and listening are required to perform their functions and capable of being understood - Be available to work overtime in cases of operational need that may be required - Travel requirement if necessary, to the Dominican Republic facilities APPROVED by Maria Miranda De Jesús Title HR & Finance Director Employee sing Date Affirmative Action Plan Statement / Equal Employment Opportunity Insight Communications, Corp. offers equal employment opportunity to all employees and job applicants and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, firing, retirement, transfer, absence, compensation, and training. Insight Communications, Corp. 342 San Luis St., Suite 304, San Juan, PR 00920 Tels. ************, ************, ************ Fax. ************ Monday to Friday from 8:00 am to 5:00 pm 40 hours weekly 80 hours biweekly

We value individuals with a competitive spirit and a relentless drive to succeed in the highest echelons of the industry. Our ideal candidate and teammate thrive in a fast-paced environment, consistently seeking opportunities to outperform competitors and achieve top-tier results, while never hesitating to ask for help when needed. At IPS, we compete in the Major leagues, where innovation, curiosity, and adaptability are crucial to our sales approach. We seek teammates who combine strong technical acumen with a deep understanding of our customers, disciplined execution, and strategic thinking. Time management, effective communication, and a 'buyer first' mindset are essential. We encourage our team members to continuously seek knowledge, ask probing questions, and challenge conventional thinking to uncover innovative solutions that set us apart from the competition. Responsibilities and Expectations: Integrated Power Services (IPS) is seeking a dedicated Administrative Assistant to join our team. The Administrative Assistant position will primarily be responsible for processing, running payments, and handling vendor maintenance. The ideal candidate will understand accounting entries associated with invoices, purchase orders, receipts, and payment transactions. The candidate would also have good organizational and communication skill * Daily post of customer payments by ACH's, Wire Transfers, Checks and Credit Cards. * Follow ups to PO, s received without invoices * Follow up on POs with discrepancies with vendor invoices * Response to emails and calls from vendors * In charge of personnel's physical files * Certification of employment for non-exempt employees * Quarterly Returns of Disability and Chauffeur's Insurance * Back up of processing weekly payrolls when needed (when the person who processes payroll is absent) * Record and post payroll entries Qualification and Competencies: * Bachelor's degree in accounting preferred * Minimum 3 years of accounting experience preferred * Proficient with MS Excel/Word/Outlook * Working knowledge of accounting systems and month-end close processes You'll thrive at IPS if you… * • Lead with integrity and prioritize safety. You demonstrate high standards and commit to a safe, ethical workplace. * Value teamwork and accountability. You work well with others, take responsibility, serve others, and deliver on your commitments. * Focus on the customer. You provide unmatched customer experience and exceeding expectations. * Have an entrepreneurial spirit. You're proactive, innovative, and thrive in a fast-paced environment. * Communicate effectively and with purpose. You keep everyone informed with clear, concise communication. * Stay curious and love to learn. You continuously seek new knowledge and grow personally and professionally. Who We Are: * At Integrated Power Services (IPS), we're committed to empowering you to make a meaningful impact. As the industry's leading and fastest-growing service provider, IPS offers single-source electromechanical and power management solutions to enhance the reliability of critical infrastructure across North America and the United Kingdom. We serve over 30,000 essential customer locations, from renewable energy pioneers to hospitals, manufacturers, and municipalities, helping them avoid costly downtime and ensure mission-critical operations. When you join IPS, you're joining a team that's revolutionizing equipment and process reliability across diverse sectors, from power generation to petrochemicals, and beyond. You'll learn from industry experts, grow alongside a talented workforce, and be part of a company that is built on the Shared Values of Safety, Integrity, Teamwork, Accountability, Customer Focus, and Entrepreneurial Spirit. Benefits: * Paid Time Off (PTO) * Bonus Incentives * Tuition Reimbursement Program * Medical, Dental, and Vision plans * Employee Assistance Program (EAP) * And more! IPS is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status. Any offer of employment is contingent upon the successful completion of a background and driving record investigation. As a federal contractor, our company is committed to maintaining a safe and drug-free workplace. Candidates for this position are required to complete a pre-employed drug screen successfully. The drug screening process will include testing for substances that may impair one's ability to perform the job safely and effectively. #LI-RC1 #LI-CApply A

Job Title: Executive Business Coordinator Job Family: Executive Support/Administration Reports to: Co-Founders/Partners Career Track: Professional - Support Job Level: Career (P3) Type: Full-Time | Professional FLSA: Exempt ABOUT DECA DECA Analytics, LLC is a Puerto Rico-based boutique advisory firm specializing in the unique business environment of Puerto Rico. Our mission is to provide unparalleled financial and operational guidance tailor-designed to navigate the complexities of doing business in Puerto Rico. Our process is centered on utilizing a holistic approach that combines quantitative analytics and our qualitative experience and key resources to streamline processes and maximize available monetary incentives. Our approach is comprised of four core components: Foundational Level: We implement the entire process of setting up a new operation or subsidiary within Puerto Rico, from entity formation to submitting all required filings and obtaining operating permits and licenses. Government Incentives: We structure, negotiate, and secure Puerto Rico-specific Act 60 tax decrees and other government grant initiatives on behalf of our clients to ensure the maximum incentives are received. Ongoing Compliance: We manage all ongoing incentives and operational compliance filings required for operating within Puerto Rico by the various governmental agencies. Access to Capital: We provide access to affordable capital in the form of non-securities transactions encompassing Puerto Rico R&D or Hospitality Tax Credits, local and federal grants, and private or government-backed debt programs. OPPORTUNITY Acts as a strategic and highly trusted coordinator for the Co-Founders, ensuring seamless execution of complex business and personal agendas. Manage communications, client interactions, meeting flow, and operational logistics for a rapidly growing advisory firm with a tech-forward, innovation-driven culture. The Executive Business Coordinator is the operational backbone supporting DECA's Co-Founders. This role navigates a fast-paced, innovation-focused environment where executive calendars, client demands, and corporate activities require precise coordination, proactive judgment, and confidentiality. You'll orchestrate both business and personal schedules, manage client communication streams, and use tech-enabled tools to streamline workflows in a rapidly scaling advisory setting. The Executive Business Coordinator is a strategic, tech-savvy partner responsible for managing and optimizing the business and personal agenda to ensure seamless operations. This role supports a high-volume, high-impact executive office with responsibilities spanning complex calendar orchestration, client communication, correspondence handling, document review, task follow-ups, travel arrangements, and presence at key corporate events. The ideal candidate is proactive, impeccably organized, confident with ambiguity, and able to build trust quickly with an executive who maintains a hands-on leadership style until full confidence is established. As part of a tech-powered, innovation-focused corporate advisory firm, the coordinator will leverage digital tools, systems, and AI-enabled workflows to streamline processes and anticipate needs. KEY RESPONSIBILITIES Executive Agenda & Workflow Management Manage dynamic calendars with shifting priorities and time-sensitive demands. Coordinate internal/external meetings, deadlines, and travel logistics. Anticipate conflicts and provide solutions without waiting for instruction. Client & Stakeholder Coordination Serve as a communication point for clients, partners, and government entities. Review client emails and documentation to identify required executive actions. Ensure timely follow-up and meeting preparedness. Documentation & Communication Management Draft, proofread, and translate communications in English and Spanish. Maintain structured digital documentation for correspondence and records. Prepare executive summaries, meeting briefs, and follow-up logs. Event & Operational Support Coordinate logistics and attend corporate events to support leadership. Prepare hospitality, seating, materials, and executive flow. Process Optimization & Technology Use Leverage AI, CRM, and digital platforms to automate and streamline tasks. Identify and implement workflow improvements and efficiency strategies. REQUIRED QUALIFICATIONS Bachelor's degree in Business Administration, Communications, or related field. 3-6 years of executive support experience. 3-6 years of experience in executive support, office management, or senior administrative roles. Bilingual. Fluent in Spanish and English, with strong technical writing skills. Proficiency in written and spoken forms of both languages is essential for effective communication with the executive team, clients, government agencies, and within the team. High proficiency with Google Workspace, calendar management tools, CRM platforms, automation tools, AI productivity tools, and other modern productivity tech. Strong discretion, judgment, and professionalism. Proven ability to manage confidential information with discretion. Preferred: Experience coordinating executive schedules with complex commitments. Background supporting executives who operate in fast-paced, detail-intensive, or highly demanding roles. COMPENSATION & BENEFITS At DECA Analytics we value every member of our Team and offer highly competitive compensation packages and benefits. DECA Analytics, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

TITLE: Administrative Assistant PILAR: Educational Pillar REPORTS TO: Educational Coordinator STATUS: Full time - Hourlyo Full time - Salaryx Part Time - Hourly CLASIFICATION (FLSA):o Exemptü Non-Exempt GENERAL DESCRIPTION: Provide administrative and clerical support for the Education Pillar. Develop requisitions, manage budget and other financial process. Collaborate in the data collection, operational and programmatic compliance, documentation and report process. TASKS AND ESSENTIAL JOB RESPONSIBILITIES: Develop requisitions, manage budget and other financial process. Perform clerical and administrative tasks. Assists with communication and documentation regarding the status of projects, programs and activities. Scribing notes during meetings both internally and with external resources. Collaborate in the follow-up process and meetings following operation procedures. Ensure the collection of documents, folders, and both digital and hard copy documentation as required. Collaborate in promotions and outreach initiatives to ensure participants' and families' orientations and recruitment. Collaborate in the collection of data and data entry. Assist in the communication of results and best practices of programs and procedures. Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, and presentation software. Maintained office supplies and equipment, obtained quotations, check inventory, and made purchased orders as needed. Perform any other task requested by the supervisor. EXPERIENCE, EDUCATION, SKILLS & KNOWLEDGE REQUIRED: Bachelor's degree in office systems, administration, education, or related areas required. At least two (2) or more years of experience in related administrative areas. Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology. Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork. English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources. Interacting with computers - Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information. PHYSICAL REQUIREMENTS & WORK ENVIRONMENT: Normal internal office environment with some travel to Club locations across Puerto Rico. Availability to engage funders on evenings and weekends is a core part of this position. Frequent internal contact with employees throughout the organization is required. DISCLAIMER: The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. An Equal Employment Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

As an Operations coordinator you will be a multi\-tasker in a fast paced environment. Will be responsible for attention to detail and accuracy. The office coordinator will be supporting the operations department. Supervisory Responsibilities: None. * Duties\/Responsibilities: Know and understand local building codes as they pertain to the solar industry * Review, submit and retrieve permit related documentation form from customers to\/from planning and building departments. * Ensure placement of building follows set regulations * Obtain permit and documentation with cities, utilities and general requirements if necessary. Distribute and review reports with the sales and management team. * Manage life cycle of project through designated CRM (Customer Relationship Management) Ability to effectively speak to and present information in one\-on\-one and small group situations to customers and employees * Contribute to the branch performance in working and supporting the General Manager. * Partner with management to do the solar permitting process: * Review the general sales contract and review that everything is in place. (Gatekeeper). * Coordinate and manage take\-off team * Coordinate and manage inspection team * Assist in building an AHJ database for permitting requirements * Streamline permitting process * Identify, research and resolve all installation disputes with the Owner * Review with the various local agencies to determine final NTP (Notice to Proceed) * Required Skills\/Abilities: Excellent verbal and written communication skills * Excellent customer service skills * Ability to work well with others in a collaborative team environment * Must be organized and self\-driven * Bilingual (preferred) * Use the right tonality over the phone * Education and Experience: High school diploma or equivalent * At least 2 years of customer service experience * Physical Requirements: Prolonged periods of sitting * Must be able to lift up to 15 lbs. at a time * Benefits: Paid Holidays * Benefits * Tipo de puesto: Tiempo completo Sueldo: $11.00 la hora Requirements Excellent verbal and written communication skills * Excellent customer service skills * Ability to work well with others in a collaborative team environment * Must be organized and self\-driven * Bilingual (preferred) * Use the right tonality over the phone * Benefits Paid Holidays * Benefits * Tipo de puesto: Tiempo completo Sueldo: $11.00 la hora "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"695094439","FontFamily":"PuviRegular","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Energy and Utilities"},{"field Label":"Work Experience","uitype":2,"value":"1\-3 years"},{"field Label":"Salary","uitype":1,"value":"11.00"},{"field Label":"City","uitype":1,"value":"Carolina"},{"field Label":"State\/Province","uitype":1,"value":"Puerto Rico"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"00987"}],"header Name":"Operations Coordinator","widget Id":"5**********0072311","is JobBoard":"false","user Id":"5**********0611003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"5**********6258034","FontSize":"15","location":"Carolina","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"6axsz9c0875dc492b4426b3232ca0b5a907de"}

As a Document Controller at CMA Architects & Engineers, you will play a vital role in maintaining our organization's documents and ensuring a smooth workflow in the Environmental department. Your primary responsibilities will include organizing, uploading, and managing critical documents, enabling our team to access and utilize information effectively. Duties/Responsibilities Document Organization: Categorize and maintain physical and digital documents, ensuring they are easily accessible and up to date. Document Upload: Manage the timely and accurate uploading of documents to our database or document management system. Version Control: Monitor document versions, ensuring all team members have access to the most recent and accurate files. Quality Assurance: Review documents for completeness, accuracy, and compliance with company standards. Record Keeping: Maintain detailed records of document transactions, revisions, and approvals. Document Retrieval: Assist team members in locating and retrieving documents when needed. Compliance: Ensure all documents comply with industry standards, regulations, and internal policies. Skills/Qualifications High school diploma or equivalent; additional education in document management or related field is a plus. Fluency in Spanish and English. Proven experience in document control or records management. Proficiency in document management software and tools. Strong attention to detail and organizational skills. Excellent communication skills, both written and verbal. Knowledge of industry standards and compliance requirements. Ability to work both independently and collaboratively in a team. High level of integrity and discretion in handling confidential information. Be able to prepare accurate reports. We offer a professional work environment, competitive salary and benefits package.

Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative Assistant will support managers and employees through a variety of tasks related to organization and communication. The candidate must be able to effectively communicate via phone and email, ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner. Responsibilities: Answer and direct phone calls in a polite and professional manner. Maintain a filing system for important documents and records. Assist in the preparation of regularly scheduled reports. Develop and maintain a tracking system for office expenses and budgets. Coordinate meetings, appointments, and travel arrangements for managers or supervisors. Create and update spreadsheets and databases with relevant information. Manage and maintain office supplies inventory. Assist in the preparation of presentations and reports as needed. Handle sensitive information in a confidential manner. Provide general administrative support to visitors and guests. Act as the point of contact for internal and external clients. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Package Details

Job DescriptionSummary Provide high-level administrative support to executives by managing schedules, preparing reports, coordinating meetings, and handling communication efficiently. This role requires discretion, attention to detail, and the ability to manage multiple priorities. Key Responsibilities Draft and prepare correspondence, reports, memos, and other documents using Microsoft Office tools. Manage calendars, schedule meetings, and coordinate conference calls. Handle phone calls, emails, and visitors; route communication appropriately. Organize meetings, prepare agendas, take minutes, and distribute them. Maintain filing systems and manage internal records and databases. Conduct research and compile data for presentations and executive reports. Assist with basic bookkeeping and financial tracking. Coordinate office services, including supplies, housekeeping, and vendor relations. Process payroll information and support HR functions when needed. Support social media management and use of Google Apps and QuickBooks (preferred). Location This position is completely on-site at 40 PR-165, Suite 301, Guaynabo, 00966. This position will work shifts from 8:00 a.m. to 5:00 p.m., Monday through Friday. The candidate preferably resides within 45 to 60 minutes of the work location during peak traffic hours. Requirements Education: Bachelor's degree in Office Management, Business Administration, or a related field. Experience: Minimum of 2 years in an administrative support role. Language: Fluent in both Spanish and English (oral, written, and reading comprehension). Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). Strong knowledge of administrative procedures and office management systems. Experience with QuickBooks, Google Apps, and social media tools (preferred). Soft Skills: Excellent written and verbal communication. High ethical standards, self-motivated, and able to work independently. Attention to detail, strong organizational skills, and problem-solving ability. Service-oriented and professional demeanor. Other Requirements: Must be legally authorized to work in Puerto Rico. Ability to use standard office equipment (computer, printer, etc.). 8 hour shift

Job Description Administrative Assistant - ABA Centers of Puerto Rico San Juan, Puerto Rico Who We Are We are the nation's fastest-growing provider of autism care, delivering high-quality Applied Behavior Analysis (ABA) therapy across a rapidly expanding footprint. Since our founding in 2020, we've scaled from a single clinic to nearly 70 operating areas in more than a dozen states, supported by a high-performance corporate infrastructure and data-driven decision-making. Recognized as the #5 fastest-growing private company in America by Inc. magazine, ABA Centers of America is a self-funded, founder-led organization-a rarity in today's healthcare landscape. We've achieved this growth without private equity, relying instead on operational discipline, smart capital allocation, and a relentless focus on outcomes. Our corporate team plays a mission-critical role in this success-developing scalable systems, managing risk, and driving the analytics that power our growth. If you're a strategic thinker who thrives in a fast-paced, purpose-driven environment, we offer a unique opportunity to help shape the future of autism care-while building on a legacy of operational excellence. Our Origin Story ABA Centers of America was founded by a father whose personal journey navigating autism care for his daughter revealed deep gaps in access, consistency, and quality across the system. Determined to disrupt the status quo in the autism care field and eliminate the unacceptably long wait lists for treatment, he built a company rooted in compassion, clinical excellence, and a relentless commitment to care that makes a difference. Recognition & Awards Our commitment to operational excellence, ethical leadership, and transformative care has earned our company and leadership national recognition from trusted sources, including: Inc. 5000 -5th Fastest-Growing Private Company in America Financial Times - #1 on "The Americas' Fastest Growing Companies" EY Entrepreneur Of The Year U.S. Overall South Florida Business Journal's Top 100 Companies Florida Trend Magazine's 500 Most Influential Business Leaders Inc. Best in Business, Health Services Growth Opportunity-Entry-Level Healthcare Administration If you're looking for a way to begin a career in healthcare with endless growth potential in a fast-moving organization that helps kids, we're the company you're looking for! Our Administrative Assistant is responsible for client reception, entering schedules, general office support, and clerical functions. What You'll Do Ensure general management of the office, oversee supply needs, handle communications, and plan certain functions Maintain facilities management, including space, cleanliness, relations, and facilitation of all office functions and services Act as primary liaison among the company, staff, and office-building management to provide information, answer questions, and respond to requests Answer and direct phone calls promptly and field sales calls Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes and sorting and distributing incoming mail Schedule and track meetings and appointments Requirements High-school diploma 2-5 Years of experience in administrative office functions preferred Willingness to submit to drug and background screenings Valid driver's license, reliable form of transportation, and proof of auto insurance Benefits Outstanding Benefits 21 paid days off (15 days of PTO, which increases with tenure, plus 6 holidays). Flexible Spending Account (FSA) and Health Savings Account (HSA) options. Medical, dental, vision, long-term disability, and life insurance. Generous 401(k) with up to 6% employer match. About ABA Centers of America ABA Centers of America is committed to maintaining a culture led by seasoned professionals who share a vision of becoming the nation's leading provider of autism care. We acknowledge this form of healthcare demands unique, personal dedication. By identifying individuals possessing the right blend of compassion and expertise, we can provide our clinical team members with the support and opportunities they need to flourish. Join our mission and help build the future with purpose! ABA Centers of America, LLC, participates in the U.S. Department of Homeland Security E-Verify program.

Responsibilities: Answer and direct phone calls in a professional and courteous manner. Monitor and respond to emails, prioritizing urgent matters. Provide daily administrative support to company executives. Schedule meetings and arrange travel accommodations (such as flights and hotels). Assist with organizing documents related to clients and projects. Requirements: Bachelor's degree in Business Administration, Office Management, or a related area. Minimum of 2 years of experience in administrative or executive assistant roles. Experience managing schedules and coordinating travel plans. Strong organizational and time management skills, with attention to detail. Familiarity with CRM systems is a plus. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). Ability to handle multiple priorities and adjust to changing needs. Flexible schedule, with availability to work evenings or weekends if needed. Intermediate to advanced communication skills in English, both written and spoken. Employer with equal Employment Opportunity.

Full-time Description At RRM, we inspire and support each other through collaboration, respect, and innovation to create environments people enjoy. We're seeking an Office Coordinator who thrives in a fast-paced environment and excels at keeping operations organized and efficient. This role is central to supporting our managers, staff, and clients through top-notch administrative services and office coordination. Your role looks like: Producing, proofreading, editing, and distributing a variety of documents, including letters, reports, proposals, and contracts. Ensuring consistency in branding, formatting, grammar, and compliance with company standards. Assisting project managers with proposals, project setup, meeting notes, and client communications. Coordinating meetings, conference rooms, and travel arrangements. Supporting marketing and business development efforts with event coordination and RFP assistance. Keeping common areas clean, maintaining office materials, furniture, and equipment, and coordinating repairs with vendors or corporate support. Handling supply inventory and ordering, managing service contracts, assisting with subtenants, setting up new hire workstations, and maintaining fleet vehicles. Requirements What you'll bring to the table: High School diploma required. Minimum 5 years of administrative or project coordination experience. Strong proficiency in Microsoft Office. Excellent organizational skills, attention to detail, and ability to manage multiple tasks. Strong written and verbal communication skills. Above & Beyond AA degree or Bachelor's degree from a four-year college or university. Some work experience in architecture, engineering, surveying, landscape architecture or planning firm. Salary Description Base on skills & experience: $27 - $34.34/hr

We are looking for a dynamic, communicative, and analytical person to support us in supervising service and repair centers for appliances. The goal is to ensure compliance and customer satisfaction in our warranty department. If you have previous supervisory experience and enjoy problem-solving, this opportunity is for you! Responsibilities: Improve customer satisfaction by monitoring Authorized Service Centers (ASCs), enhancing the customer experience, and providing solutions to identified operational needs. Manage and optimize the network of service and repair centers to achieve company KPIs (TAT, RRR, LTP%). Handle negotiations with customers, including special cases and VIPs. Enhance customer service by improving service centers. Ensure that repair centers adhere to company standards and policies, meet assigned objectives, and maintain interactions with customers face-to-face, over the phone, and via email. Conduct on-site visits to service and repair centers for monitoring and auditing. Track service/repair orders through the assigned platform. Supervise ASC operations for all our brand's products, including inventory management and case handling. Collect and analyze performance metrics. Provide daily/weekly/monthly activity and results reports. Implement action plans to improve underperforming metrics. Oversee the exchange process (repair order) from creation to final approval and customer resolution. Notify the Contact Center of any repair center restrictions. Manage daily pending repair cases and provide solutions. Support repair centers regarding company systems, service policies, warranties, etc. Monitor spare parts forecasts for the main ASC to resolve pending orders on day 0. Assist service center employees in using GSPN, processes, and credit management. Visit dealerships and key customers to address offline and online complaints and issues. Support network optimization (research, ASC opening/closure). Plan and organize video conferences with service centers (at least eight per month). Support InShop expansion, tracking, and identifying new stores to join the project (varies by country). Handle and resolve Interaction Messages. Execute other assigned CS activities. Assist in contract signing and execution in conjunction with the Panama office. Profile for the Position: Bachelor's degree in Business Administration, Industrial Engineering, or a related field. Previous experience in the furniture, appliances, warranty industry Advanced Excel skills and analytical ability. Strong interpersonal, communication, and negotiation skills. Advanced English proficiency. Ability to work in a hybrid manner if necessary. Experience with SAP or similar ERP applications. Own vehicle and valid driver's license. Willingness to travel and visit different locations. Results-oriented mindset (metrics and achievements). Compensation: Starting at $14.22/hour, 40 hours per week. Monthly incentives based on performance metrics. Travel expense reimbursement (gasoline/tolls). Contribution to medical plan. Cell phone provided. Licenses. Corporate travel opportunities. TPIS is an employer that provides equal opportunities (EEO Employer / Affirmative Action for Women / Disabled / Veterans). We comply with all federal, local, and state laws regarding non-discrimination. Monday to Friday 9:00am 6:00pm

Mentor Technical Group (MTG) provides a comprehensive portfolio of technical support and solutions for the FDA-regulated industry. As a world leader in life science engineering and technical solutions, MTG has the knowledge and experience to ensure compliance with pharmaceutical, biotechnology, and medical device safety and efficacy guidelines. With offices in Caguas, Puerto Rico, and Boston, United States, we serve life sciences clients in six global markets: United States, Puerto Rico, Dominican Republic, Mexico, Germany, Canada, and South America. Responsibilities: Facilitate meeting set up Facilitate meetings, take notes, and distribute meeting minutes Assist in network approvals Event/large meeting planning Internal Teambuilding events - quarterly Other events - as needed Serve as delegate in Concur to assist with travel arrangements. Submit travel authorization forms and expense reports. Onboarding assistance Maintain onboarding checklists/materials Order items for new hires Communicate with contract new hires on first day expectations, where to park, etc. Escort contract new hires to receive laptops, Lilly badges, etc. Ensure appropriate training courses are on contract new hire calendars and Learning Plans Maintain office supply cabinet Order supplies/gear Supplement team ordering goods and services in Ariba Other duties as assigned Qualifications Requirements/Knowledge/Education/Skills: BBA in Office System, Human Resoruces or related area. Strong understanding of the Microsoft Office Suite Excellent communication and interpersonal skills Additional Preferences: 2+ years of experience as an administrative assistant Experience with Concur and Ariba Experience with event planning Mentor Technical Group es un empleador que ofrece igualdad de oportunidades y todos los solicitantes calificados recibirán consideración para el empleo sin importar raza, color, religión, sexo, orientación sexual, identidad de género, información genética, origen nacional, estado de veterano protegido, estado de discapacidad o cualquier otro grupo protegido por ley. Mentor Technical Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.

The Administrative Assistant receives and routes incoming calls, greets visitors, maintains visitor log & badges and provides general information and assistance to the public. This key individual receives incoming mail and assists in preparation and distribution of company materials. The Administrative Assistant performs routine office support functions, including word processing and filing. This employee is not responsible for conducting any UM review activities that require interpretation of clinical information. Essential Functions: * Performs administrative and office support activities for multiple supervisors, such data entry, word processing, creating spreadsheets, reports and presentations, and/or filing. * Receives and screens all incoming calls and channels calls to the appropriate personnel. * Greets internal and external clients promptly, while maintaining visitor log and badge preparation. * Provides general information and guidance to callers and visitors. * Receives incoming mail and distributes documents appropriately. * Coordinates outbound mail and packages while ensuring efficient and timely delivery. * Provides clerical support such as word processing, faxing, copying, data entry and mailings, to organizational staff. Orders office supplies and arranges business equipment services with other facility-related vendors as needed. * Use of clinical data is limited to: Performance of review of service request for completeness of information; Collection and transfer of non-clinical data; and Acquisition of structured clinical data; and Activities that do not require evaluation or interpretation of clinical information. * Complies with all guidelines established by the Centers for Medicare and Medicaid (CMS) and guidelines set forth by other regulatory agencies, where applicable. * In addition, all other duties assigned by the manager and/or supervisor. Education: * Associate degree in Secretarial Science or equivalent experience preferred * High School degree Experience: * Minimum 2 years of experience in administrative assistant position or similar; call center customer service experience. Knowledge: * Knowledge in medical billing, preferably in healthcare setting. * Personal computer experience should include working with Microsoft Word, Excel, Power Point and Outlook at the intermediate level at a minimum.

Job Description Department Administration Location 342 San Luis St., Suite 304, San Juan, PR 00920 Position Administrative Assistant Reports to María Miranda De Jesús Title HR & Finance Director Position type: Full time Part time Contract In house Shift hours: 40 weekly Operating: Monday to Friday: 8:00 am to 5:00 pm Extent No extent General purpose The Administrative Assistant is responsible for providing high-level administrative support to the organization and its Human Resources, Finance and Operations departments. He will collaborate as the main intermediary to channel any request from a visitor, client, employee and manager of the company. It includes providing support to assist with daily office needs and managing the general administrative activities of our company. Contribution in the improvement of processes, the structure of the company and the final results of the organization, by improving the quality of service and customer satisfaction, reducing costs, and modernizing work processes. RESPONSIBILITIES AND COMPETENCES - Collaborates with the coordination and planning of internal and external meetings * Logistics to organize meeting place, food services, equipment, etc. - Manage confidential files and documents - Coordination and administration of trips, flight reservations and lodging - Maintenance of company contacts database - Carrying out and coordinating inventory of purchases, office supplies and equipment, cafeteria service, first aid kit or others as required - Channel phone box, answer and transfer calls - Manage conference availability and use - Write and distribute emails, correspondence notes, letters, faxes and forms - Distribute received correspondence - Realization of virtual calendars of meetings and reminder events - Coordinate the internal and external messaging of the company - Attend visits - Supervise Maintenance personnel and fulfillment of tasks - Creation and drafting of documents - Any other task designated by your supervisor or immediate manager, not limited to the aforementioned WORK EXPERIENCE REQUIREMENTS - Minimum of 1 to 2 years of experience in Reception or Administrative Assistant - Knowledge of office management systems and procedures - Practical knowledge of office equipment, such as printers, laminating machine, binding process, among others - Time management, punctuality, and sense of urgency - Analytical, methodical, and numerical ability - Highly attentive to detail, organized, honest, ethical and responsible - Mastery of Microsoft Office programs - Trained to work under pressure and able to respond to high volume of work - Ability to work in a team - Good verbal and written communication, interpersonal and problem solving - Experience in planning, coordinating and managing activities - Demonstrated ability to manage time and prioritize tasks to meet stipulated deadlines - Ability to reserve confidentiality regarding business and company affairs - Attention to detail and ability to solve problems - Results oriented - Possess high professionalism and ability to deal with clients and colleagues Academic requirements - University studies in Business Administration DEMANDS - I work mostly seated for approximately 7 to 8 hours to be able to successfully fulfill essential functions - Number of people directly supervised 2 maintenance people - Exposed to use of computerized equipment at all times to perform its functions - Vision, speaking and listening are required to perform their functions and capable of being understood - Be available to work overtime in cases of operational need that may be required - Travel requirement if necessary, to the Dominican Republic facilities APPROVED by Maria Miranda De Jesús Title HR & Finance Director Employee sing Date Affirmative Action Plan Statement / Equal Employment Opportunity Insight Communications, Corp. offers equal employment opportunity to all employees and job applicants and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, firing, retirement, transfer, absence, compensation, and training. Insight Communications, Corp. 342 San Luis St., Suite 304, San Juan, PR 00920 Tels. ************, ************, ************ Fax. ************ Monday to Friday from 8:00 am to 5:00 pm 40 hours weekly 80 hours biweekly

We value individuals with a competitive spirit and a relentless drive to succeed in the highest echelons of the industry. Our ideal candidate and teammate thrive in a fast-paced environment, consistently seeking opportunities to outperform competitors and achieve top-tier results, while never hesitating to ask for help when needed. At IPS, we compete in the Major leagues, where innovation, curiosity, and adaptability are crucial to our sales approach. We seek teammates who combine strong technical acumen with a deep understanding of our customers, disciplined execution, and strategic thinking. Time management, effective communication, and a 'buyer first' mindset are essential. We encourage our team members to continuously seek knowledge, ask probing questions, and challenge conventional thinking to uncover innovative solutions that set us apart from the competition. Responsibilities and Expectations: Integrated Power Services (IPS) is seeking a dedicated Administrative Assistant to join our team. The Administrative Assistant position will primarily be responsible for processing, running payments, and handling vendor maintenance. The ideal candidate will understand accounting entries associated with invoices, purchase orders, receipts, and payment transactions. The candidate would also have good organizational and communication skill Daily post of customer payments by ACH's, Wire Transfers, Checks and Credit Cards. Follow ups to PO, s received without invoices Follow up on POs with discrepancies with vendor invoices Response to emails and calls from vendors In charge of personnel's physical files Certification of employment for non-exempt employees Quarterly Returns of Disability and Chauffeur's Insurance Back up of processing weekly payrolls when needed (when the person who processes payroll is absent) Record and post payroll entries Qualification and Competencies: Bachelor's degree in accounting preferred Minimum 3 years of accounting experience preferred Proficient with MS Excel/Word/Outlook Working knowledge of accounting systems and month-end close processes You'll thrive at IPS if you… • Lead with integrity and prioritize safety. You demonstrate high standards and commit to a safe, ethical workplace. • Value teamwork and accountability. You work well with others, take responsibility, serve others, and deliver on your commitments. • Focus on the customer. You provide unmatched customer experience and exceeding expectations. • Have an entrepreneurial spirit. You're proactive, innovative, and thrive in a fast-paced environment. • Communicate effectively and with purpose. You keep everyone informed with clear, concise communication. • Stay curious and love to learn. You continuously seek new knowledge and grow personally and professionally. Who We Are: At Integrated Power Services (IPS), we're committed to empowering you to make a meaningful impact. As the industry's leading and fastest-growing service provider, IPS offers single-source electromechanical and power management solutions to enhance the reliability of critical infrastructure across North America and the United Kingdom. We serve over 30,000 essential customer locations, from renewable energy pioneers to hospitals, manufacturers, and municipalities, helping them avoid costly downtime and ensure mission-critical operations. When you join IPS, you're joining a team that's revolutionizing equipment and process reliability across diverse sectors, from power generation to petrochemicals, and beyond. You'll learn from industry experts, grow alongside a talented workforce, and be part of a company that is built on the Shared Values of Safety, Integrity, Teamwork, Accountability, Customer Focus, and Entrepreneurial Spirit. Benefits: Paid Time Off (PTO) Bonus Incentives Tuition Reimbursement Program Medical, Dental, and Vision plans Employee Assistance Program (EAP) And more! IPS is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status. Any offer of employment is contingent upon the successful completion of a background and driving record investigation. As a federal contractor, our company is committed to maintaining a safe and drug-free workplace. Candidates for this position are required to complete a pre-employed drug screen successfully. The drug screening process will include testing for substances that may impair one's ability to perform the job safely and effectively. #LI-RC1 #LI-CApply A

Job Description GENERAL DESCRIPTION: Provide administrative and clerical support for the Education Pillar. Develop requisitions, manage budget and other financial process. Collaborate in the data collection, operational and programmatic compliance, documentation and report process. TASKS AND ESSENTIAL JOB RESPONSIBILITIES: 1. Develop requisitions, manage budget and other financial process. 2. Perform clerical and administrative tasks. 3. Assists with communication and documentation regarding the status of projects, programs and activities. 4. Scribing notes during meetings both internally and with external resources. 5. Collaborate in the follow-up process and meetings following operation procedures. 6. Ensure the collection of documents, folders, and both digital and hard copy documentation as required. 7. Collaborate in promotions and outreach initiatives to ensure participants' and families' orientations and recruitment. 8. Collaborate in the collection of data and data entry. 9. Assist in the communication of results and best practices of programs and procedures. 10. Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, and presentation software. 11. Maintained office supplies and equipment, obtained quotations, check inventory, and made purchased orders as needed. 12. Perform any other task requested by the supervisor. EXPERIENCE, EDUCATION, SKILLS & KNOWLEDGE REQUIRED: · Bachelor's degree in office systems, administration, education, or related areas required. · At least two (2) or more years of experience in related administrative areas. · Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology. · Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork. · English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. · Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources. · Interacting with computers - Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information. PHYSICAL REQUIREMENTS & WORK ENVIRONMENT: · Normal internal office environment with some travel to Club locations across Puerto Rico. Availability to engage funders on evenings and weekends is a core part of this position. Frequent internal contact with employees throughout the organization is required. DISCLAIMER: · The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. · An Equal Employment Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Job description: As a Document Controller at CMA Architects & Engineers, you will play a vital role in maintaining our organization's documents and ensuring a smooth workflow in the Environmental department. Your primary responsibilities will include organizing, uploading, and managing critical documents, enabling our team to access and utilize information effectively. Duties/Responsibilities Document Organization: Categorize and maintain physical and digital documents, ensuring they are easily accessible and up to date. Document Upload: Manage the timely and accurate uploading of documents to our database or document management system. Version Control: Monitor document versions, ensuring all team members have access to the most recent and accurate files. Quality Assurance: Review documents for completeness, accuracy, and compliance with company standards. Record Keeping: Maintain detailed records of document transactions, revisions, and approvals. Document Retrieval: Assist team members in locating and retrieving documents when needed. Compliance: Ensure all documents comply with industry standards, regulations, and internal policies. Skills/Qualifications High school diploma or equivalent; additional education in document management or related field is a plus. Fluency in Spanish and English. Proven experience in document control or records management. Proficiency in document management software and tools. Strong attention to detail and organizational skills. Excellent communication skills, both written and verbal. Knowledge of industry standards and compliance requirements. Ability to work both independently and collaboratively in a team. High level of integrity and discretion in handling confidential information. Be able to prepare accurate reports. We offer a professional work environment, competitive salary and benefits package.

Job Description The Administrative Assistant receives and routes incoming calls, greets visitors, maintains visitor log & badges and provides general information and assistance to the public. This key individual receives incoming mail and assists in preparation and distribution of company materials. The Administrative Assistant performs routine office support functions, including word processing and filing. This employee is not responsible for conducting any UM review activities that require interpretation of clinical information. Essential Functions: Performs administrative and office support activities for multiple supervisors, such data entry, word processing, creating spreadsheets, reports and presentations, and/or filing. Receives and screens all incoming calls and channels calls to the appropriate personnel. Greets internal and external clients promptly, while maintaining visitor log and badge preparation. Provides general information and guidance to callers and visitors. Receives incoming mail and distributes documents appropriately. Coordinates outbound mail and packages while ensuring efficient and timely delivery. Provides clerical support such as word processing, faxing, copying, data entry and mailings, to organizational staff. Orders office supplies and arranges business equipment services with other facility-related vendors as needed. Use of clinical data is limited to: Performance of review of service request for completeness of information; Collection and transfer of non-clinical data; and Acquisition of structured clinical data; and Activities that do not require evaluation or interpretation of clinical information. Complies with all guidelines established by the Centers for Medicare and Medicaid (CMS) and guidelines set forth by other regulatory agencies, where applicable. In addition, all other duties assigned by the manager and/or supervisor. Education: · Associate degree in Secretarial Science or equivalent experience preferred · High School degree Experience: · Minimum 2 years of experience in administrative assistant position or similar; call center customer service experience. Knowledge: · Knowledge in medical billing, preferably in healthcare setting. · Personal computer experience should include working with Microsoft Word, Excel, Power Point and Outlook at the intermediate level at a minimum.