Administrative coordinator jobs in Hawaii

SPECIAL INTERNAL / EXTERNAL TYPE OF APPOINTMENT ISSUED: This position is excluded from the Educational Officers' Bargaining Unit and will be filled as a clear line appointment. A WRITTEN EXAMINATION/ASSIGNMENT MAY BE ADMINISTERED TO HELP DETERMINE POSSESSION OF THE KNOWLEDGE AND ABILITIES PORTIONS OF THE MINIMUM QUALIFICATION REQUIREMENTS. Examples of Duties Under the general supervision of the Assistant Superintendent of the Office of Campus Operations and Support, the Executive Assistant: 1. Strategic Leadership and Alignment Provides executive leadership and strategic direction for the Office of Campus Operations and Support (OCOS). This includes developing and championing high-level strategies and processes for OCOS's core functions (safety and security, food services, and student transportation) to ensure alignment with the Department's overall mission, legislative mandates, and long-range goals. Coordinates and reviews official testimony, reports, and presentations to the legislature, Board of Education, or other governing bodies concerning campus operations and support. 2. Program Management & Evaluation Supports the Assistant Superintendent (AS) in managing the full lifecycle of OCOS programs and support services. This involves providing guidance in establishing short- and long-term performance objectives, developing metrics for success, and continually monitoring and evaluating operational effectiveness. Implements systemic changes required for improvement and provides data-driven recommendations to the AS. 3. Administrative Oversight & Resource Management Maintains administrative oversight of OCOS internal resources, focusing on efficiency and accountability. Specifically, formulates and manages policies related to staff utilization, operational spending priorities, procurement, and the selection and performance evaluation of OCOS personnel. Reviews and ensures staff adherence to all required internal reporting and accountability standards. 4. Policy & Best Practices Research Leads the coordination of inter-office and inter-agency projects and acts as the OCOS liaison for policy matters. Conducts ongoing executive analysis of national best practices, legislative actions, and research studies relevant to campus operations. Anticipates, interprets, and disseminates information on new DOE policies, administrative directives, and legal requirements, recommending formal policy changes as appropriate. 5. Executive Representation & Delegation Represents the OCOS AS and the Department as assigned in community groups and organizations, on task forces or committees, and at public functions or meetings related to campus operations. Serves as the acting AS in his/her absence, assuming full responsibility and authority for all decision-making, management, and administrative duties related to OCOS. 6. Performs other related duties as assigned. Minimum Qualifications Education: Graduation from an accredited college or university with a bachelor's degree in business administration, education, human resources or related fields applicable to the area of specialization. Experience: Nine (9) years of responsible professional work experience in the field of specialization of which four (4) years shall have been in an education program, agency or system. Combined Education and Experience: An equivalent combination of education and experience may be acceptable, as determined by the Department. Substitutions can be considered for the requirement of experience in an education program, agency or system. Knowledge: Public administration, budgeting, finance, and procurement; computer-based information systems; operations and productivity management; laws, rules, policies, regulations and administrative procedures pertinent to the area(s) of assignment; principles and practices of supervision, organizational change and effectiveness in the public sector. Desired Knowledge: Facilities management; public and labor relations; group decision making and interpersonal persuasion; social problems and change. Ability to: Plan, organize and oversee activities and services in the conduct of administrative and executive functions in the area of specialization; communicate effectively with others both orally and in writing; deal effectively with federal, state, and departmental officials in accomplishing program goals and objectives on behalf of the program executive; operate computer, and other business machines. Desired Ability to: Plan, direct, coordinate, and evaluate central staff services in the areas of campus operations and support; provide department-wide consultation and advice regarding areas of facilities and operations. Supplemental Information SALARY RANGE: EOSR-10, $128,806 to $182,341. Department of Education certificated employees will be placed on the salary range in accordance with Department regulations. All others will be placed on the first step of $128,806. NOTE: Department of Education employees will be placed on the salary range in accordance with Department regulations. All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval. WORK YEAR AND BENEFITS: This appointment will be on a 12-month basis with vacation and sick leave provided according to applicable regulations. POSTING CYCLE: Vacant or unfilled positions may be internally and/or externally advertised on the 1st and/or 16th of any calendar month. HOW TO APPLY: All materials submitted become the property of the Hawaii Department of Education and will not be returned to applicant. Visit the Hawaii Department of Education career page, listed below. Click on the title of the position you are interested in and click on the green APPLY button in the top righthand corner. Provide all relevant information for consideration including but not limited to your education, work experience, and certificates. It is optional to include a "Personal Statement" of what you can contribute to this specific position. ***************************************************** Official transcripts (if not on file) must be submitted at the time of an official offer of employment. Transcripts may be sent by U.S. mail to the Office of Talent Management/EO Recruitment, P.O. Box 2360, Honolulu, HI 96804. After you submit your online application, you will receive a system generated email acknowledging receipt of your application. EDUCATIONAL OFFICER CONTRACTUAL AGREEMENT: Priority for appointments shall be given to qualified and tenured educational officers in that class who wish to move to that position through lateral transfer or a voluntary demotion and second to all other qualified educational officers with tenure." APPROVED: Sean Bacon Assistant Superintendent Office of Talent Management Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month certificated employees enjoy a range of competitive benefits: * Holidays: Employees observe paid holidays during the school year provided that all conditions under the respective collective bargaining agreement are met. * Vacation: 12-month certificated employees earn 21 days per year. * Sick Leave: 12-month certificated employees earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 INTERNAL APPLICATION QUALIFICATION: Are you a current salaried employee who is a tenured educational officer or was previously a tenured educational officer in the Hawai`i State Department of Education? * Yes * No Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************