Administrative coordinator jobs in Illinois - 1,285 jobs

Job Title: Admin Coordinator Industry: Logistics Pay: $20/hour is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring on behalf of a logistics client. This organization offers a collaborative, stable team environment with strong tenure and a proven history of converting high-performing contractors to full-time employees. Job Description: This role supports daily transportation and dispatch operations in a fast-paced office environment. The ideal candidate is detail-oriented, data-driven, and comfortable working extensively in Excel while supporting multiple internal teams. Key Responsibilities: Serve as administrative support for logistics and transportation teams, assisting with daily operational needs Track order and shipment progress, helping confirm pickup and delivery activity Enter, review, and validate shipment, carrier, and order details within internal systems Organize, scan, and maintain transportation and customer documentation Monitor shared inboxes and respond to time-sensitive inquiries from internal partners Maintain and update Excel trackers to ensure accurate, up-to-date logistics data Qualifications: 6+ months of experience in logistics, transportation, or tracking & tracing Prior professional office experience required Intermediate Excel skills (data organization and accuracy required) Familiarity with transportation documentation (BOL knowledge a plus) High school diploma or equivalent Perks: Strong opportunity for long-term growth and conversion Supportive leadership and highly tenured team Hands-on exposure to transportation and distribution operations Positive, team-oriented workplace culture

We are seeking a proactive, detail-oriented Administrative Assistant to join a fast-growing real estate firm and play a key role in the day-to-day operations of a dynamic commercial real estate portfolio. This is an excellent opportunity for someone who is not only eager to learn the industry but genuinely excited to build a long-term career within a company that is expanding quickly and values internal growth. The ideal candidate is sharp, organized, and naturally resourceful. Someone who takes initiative, thrives in a fast-paced environment, and enjoys being the person who keeps everything running smoothly behind the scenes. You will be entrusted with responsibilities that directly impact tenant relationships, vendor partnerships, and overall property performance. If you enjoy variety, problem-solving, and being the dependable backbone of a busy team, this role offers the perfect blend of challenge and opportunity. Responsibilities Provide day-to-day support to the Property Manager as needed. Maintain and track Tenant and Vendor Insurance Certificates. Communicate with contractors, vendors, and on-site teams to support ongoing property operations. Assist with Accounts Payable functions, including PayScan, tenant invoicing, and bill-backs. Support monthly and quarterly reporting requirements. Set up new vendors and ensure proper documentation is collected. Conduct occasional on-site property visits within the Chicago metro area. Assist with special projects, certified mail-outs, and other written correspondence. Manage and draft tenant correspondence; communicate with on-site security teams as needed. Support Accounts Receivable, including rent collections and tenant communications. Track and record tenant sales monthly. Maintain organized electronic filing systems and track utilities across properties. Update and manage internal spreadsheets and operational logs. Ideal Experience 2-3 years of relevant experience, with commercial real estate experience required. Experience working in Accounts Receivable or handling payments within a real estate environment. Confident, professional communication style, capable of handling challenging interactions. Ability to work in a reactive, fast-paced environment while maintaining professionalism and composure. Experience with Yardi, PayScan, Commercial Café, and Microsoft Office applications (especially Word and Excel). Strong organizational skills, attention to detail, and the ability to juggle multiple priorities. A desire to learn, grow, and advance within the company. #117938 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

: The mission of the Vibration Institute is to provide practical information on evaluating machinery behavior and condition without commercial bias. The Institute offers programs that include education, training, and certification, as well as opportunities for exchanging technical knowledge, information, procedures, and data through meetings, publications, formal training, and networking. Role Description: We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will play a crucial role in supporting the Vibration Institute's operations by coordinating office functions and assisting with training, certification, and conference programs. This role strengthens member services and provides direct support to the Manager of Operations and staff. Key Responsibilities: Administrative & Office Support: • Provide comprehensive administrative support to the Manager of Operations and staff. • Coordinate and manage supply ordering for the office, training courses, and events. • Act as primary liaison with office vendors, including printer services, shipping providers, and building management. • Support membership functions such as mailings, webinars, and delivery of member benefits (e.g., magazine, technical resources, video library). • Process and maintain accurate records for store orders and manage online store inventory. • Perform database updates and maintenance as required. • Assist with special projects and initiatives as assigned. • Carry out additional administrative duties to ensure efficient office operations. Training & Certification Program Support: • Enter and maintain accurate data in the VI database for all customer and participant activities (domestic and international). • Assist in coordination of logistics for public training, corporate training, correspondence & online courses. • Assist in preparation and distribution of course materials, support documents and shipments in a timely manner. • Review, process, and maintain proctor database and certification records. • Assist with exam preparation, grading, proctor administration, certification issuance, and recertification requests. • Ensure quality control and consistency of all training and certification materials. • Scan, file, and archive all certification and training-related forms. • Cross-train to support both domestic and international program procedures. Conference & Committee Support: • Assist with administrative and logistical duties for the Annual Training Conference. • Support assigned Vibration Institute Committees as staff liaison as needed. Experience & Qualifications: Experience: • 2-4 years of administrative or office coordination experience, preferably in a nonprofit, association, or educational/training environment. • Experience supporting events, training programs, or certification activities strongly preferred. • Hands-on experience with databases or CRM systems (Association Management Systems a plus). • Demonstrated success in customer or member service roles, with strong communication skills. • Prior experience managing vendors, supplies, or office logistics is desirable. Skills: • Proven organizational and time management skills with strong attention to detail. • Exceptional written and verbal communication, with the ability to clearly convey ideas across diverse audiences. • Demonstrated ability to multitask, take initiative, and follow through in a fast-paced environment is required. • Must possess strong analytical and problem-solving skills with the ability to troubleshoot and resolve challenges as they arise. • Collaborative team player with ability to also work independently. Working Conditions: • Office-based with occasional travel (5-10%) • Ability to lift and carry up to 50 lbs. Compensation and Benefits: • Compensation is commensurate with experience and qualifications. • Health insurance, paid time off, retirement plan, professional development opportunities Application Process: Interested candidates should submit a resume and cover letter to ****************************. Applications will be reviewed on a rolling basis until the position is filled. References: Upon request

Engagement Coordinator (Temp) Pay Rate: $20-$22/hr Schedule: Monday - Friday, 9:00 AM - 5:30 PM Key Responsibilities This role supports engagement initiatives across three distribution centers in the Chicago area (Aurora, Lake Zurich, and Burr Ridge). Key duties include: Event Execution: Execute engagement events while adhering to budget and spending policies. Site Support: Streamline local programs to promote an inclusive environment through various communication channels like TV, flyers, and in-person meetings. Operations: Support the setup of recognition and community initiatives, and purchase office supplies and catering. Physical Requirements: Must be able to stand/walk for long periods and regularly lift up to 30 pounds. Candidate Requirements Experience: Experience in an office coordinator, customer service, or assistant role. Technical Skills: Proficiency with Excel and/or Google Sheets. Education: High School Diploma or GED required. Mindset: We are looking for professional self-starters with a "customer-focused" mindset and a keen eye for detail and aesthetics. Age: Must be at least 18 years old. Fine print: This is a W2 position. Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. There is no PTO or holiday pay for contracts. Sick leave is accrued where applicable, check your state laws. Equal Opportunity Employer/Veterans/Disabled Must be authorized to work in the U.S. without employer sponsorship. To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: *The California Fair Chance Act *Los Angeles City Fair Chance Ordinance *Los Angeles County Fair Chance Ordinance for Employers *San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Office Administrator / Office Manager We are seeking a highly organized, detail-oriented Office Administrator to support daily operations in a dynamic, professional environment. This role plays a key part in ensuring our office runs smoothly while upholding our mission, values, and commitment to continuous improvement. What You'll Do • Oversee the day-to-day operations of the office, ensuring a clean, safe, and well-organized workspace. • Coordinate office procedures and workflows to support efficient operations. • Serve as a primary point of contact for internal teams, visitors, and external vendors. • Greet visitors, manage incoming calls, and distribute mail and packages (FedEx, UPS, USPS). • Prepare conference rooms for meetings, including A/V setup and catering coordination. • Provide general support for office phones and equipment; coordinate repairs and manage equipment inventory. • Assist employees with office equipment and systems as needed. • Manage office, kitchen, and test kitchen supplies, including ordering and inventory tracking. • Maintain test kitchen readiness and receive/inventory products and supplies. • Understand and follow internal business processes; help document and improve procedures. • Partner cross-functionally to support planning, execution, and delivery of initiatives. • Drive continuous improvement by identifying opportunities to enhance efficiency and effectiveness. What You Bring • Strong attention to detail and ability to deliver accurate, complete work. • Clear, professional communication skills with the ability to interact respectfully at all levels. • Proven ability to multitask, prioritize, and manage competing demands. • A collaborative mindset and positive interpersonal approach. • Strong problem-solving skills and sound judgment. • High level of organization, motivation, and work ethic. Qualifications • Some college or degree preferred, with 3-5 years of experience in an office or administrative role. • Strong computer and internet research skills. • Proficiency in Microsoft Office, including Excel, PowerPoint, Outlook, Teams (required). • Experience with Visio and Publisher preferred. • Experience with SharePoint and Wix/website maintenance a plus. Physical & Work Environment Requirements • Ability to occasionally lift 20-40 pounds. • Frequent exposure to temperature changes (including 32°F product storage freezer). • Normal office environment with ambient noise. • Prolonged periods of sitting at a desk. You'll Thrive Here If You Take pride in creating structure, order, and a welcoming workplace. Enjoy being the go-to person others rely on to keep things running smoothly. Proactive, adaptable, and comfortable managing multiple priorities. Communicate clearly and professionally with people at all levels. Value collaboration and build strong, respectful working relationships. Loof for opportunities to improve processes and elevate how work gets done. Why Join McClement At McClement, our values guide how we work and how we treat one another. We believe in collaboration, accountability, and continuous improvement, and we take pride in creating an environment where people feel respected, supported, and empowered to do their best work. Apply today is you'd like to be part of a close-knit, professional team where your contributions matter, your ideas are welcomed, and your role plays a meaningful part in our day-to-day success. As part of the applicant process , please complete this assessment: **************************************** Equal Employment Opportunity Statement McClement is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

IDR is seeking an Administrative Assistant to join one of our top clients in Bolingbrook, IL. This role is pivotal in supporting global operations by ensuring seamless project coordination and administrative excellence. If you are looking for an opportunity to join a growing organization and work within an ever-growing team-oriented culture, please apply today! Position Overview/Responsibilities for the Administrative Assistant: Manage executive and team calendars, coordinate meetings, and organize both domestic and international travel logistics. Support cross-functional and international projects by maintaining project plans, timelines, and deliverables using tools like SharePoint, Monday.com, or Smartsheet. Serve as a liaison across international and cross-functional teams to support communication flow and collaboration. Maintain a centralized project documentation repository and prepare professional documents, meeting summaries, and reports. This is a 6-month contract position with the possibility of extension. Required Skills for Administrative Assistant: Minimum of 2 years of experience supporting multiple leaders with scheduling and travel arrangements. At least 2 years of project coordination experience, including managing timelines and deliverables. Proficiency in Microsoft Office, particularly Outlook, Word, and PowerPoint. Experience with SharePoint and either Monday.com or Smartsheet is preferred. Strong writing skills for clear recaps, meeting notes, and professional emails. What's in it for you? Competitive compensation package Full Benefits; Medical, Vision, Dental, and more! Opportunity to get in with an industry-leading organization Close-knit and team-oriented culture Why IDR? 25+ Years of Proven Industry Experience in 4 major markets Employee Stock Ownership Program Medical, Dental, Vision, and Life Insurance ClearlyRated's Best of Staffing Client and Talent Award winner 12 years in a row

Secretarial/ Clerical. Date Posted: 9/9/2025 Location: District Wide. Date Available: ASAP See attached job description for further details Salary range $19-$24/hour Transportation, Facilities, Secretary, Transport, Education

Our client, a large corporate financial firm, is looking for an Office Services Coordinator to join their Administration Department. This role is ideal for a self-starter with a strong work ethic who is comfortable working in a fast-paced environment. Responsibilities: Purchasing and stocking office/kitchen supplies Receive and sort daily UPS, USPS and FedEx deliveries Submit work orders for repairs for general office space Manage schedules and organize meeting rooms Schedule equipment repairs with vendors Other ad hoc administrative duties as assigned Qualifications: Bachelor's degree required Proficiency with Microsoft Office Excellent interpersonal and communication skills Superb organizational and time management skills Benefits: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Russell Tobin is seeking a proactive and detail-oriented Administrative Assistant to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred. Job title: Administrative Assistant Location: Chicago IL Duration: 6months Pay rate: $23-$24/hour Position Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level. This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus. As a division, our strategic objectives include: • To be the world's pre-eminent investment bank - trusted advisor, financier, and risk manager for our clients on their most important transactions • Build long-term relationships with clients and bring them world-class execution by "delivering the firm” over time • Drive superior returns for our stakeholders • Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace The duties of the role include: • Coordinating and scheduling of meetings and conference calls across multiple time zones • Managing high volume of phone calls and emails, relaying information in a timely and accurate manner • Calendar management for bankers (Associate level+) • Coordinating room bookings for internal/external meetings and VCs across multiple locations • Coordinating travel arrangements for the team, including Visa applications, International flight and accommodation bookings • Car bookings • Expense processing and timely expense management • Invoice processing • Taking on ad hoc tasks while maintaining workflow • Supporting teams in day-to-day issues, needs and queries • Providing phone / holiday coverage for colleagues Skills: • Excellent Microsoft Word, Excel and Outlook skills • Able to manage competing time-sensitive priorities and tasks • Demonstrates dependability and high attention to detail along with the ability to multi-task • Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels • Comfortable working with people at all organizational levels, internally and externally • Must be a team player that works well under pressure within a changing environment • Flexible and adaptable to work and support across multiple teams • Be resourceful and able to use own initiative in solving issues • Proactive attitude when managing diaries • Discretion to deal with confidential business matters • Friendly, polite and approachable with a "can do” attitude • Zero to one year of experience Hours of Work: Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential. Education High School Diploma Required Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Title: Office Coordinator Pay: $20-$24/hr. Hire Type: Contract to Hire Schedule: 7:30 AM - 4:00 PM Sterling Engineering is seeking a Office Coordinator to support daily operations in a fast-paced office environment. This role plays a critical part in supporting customers, processing orders, resolving issues, and acting as a key communication link between sales, project management, purchasing, production, and customers. A positive, professional attitude and willingness to learn are essential for success in this role. Job Duties: Respond to customer requests for documentation (packing lists, BOLs, proof of delivery, invoices) Enter and process basic sales orders using Sage software Create and maintain order-specific digital and physical files Coordinate with project managers on material worksheets, blueprints, and documentation Distribute paperwork to production and purchasing teams Provide backup support to purchasing and reception as needed Upload and download documents to customer and vendor portals Perform general office and administrative tasks, including data entry, filing, and report updates Assist with marketing support such as brochures, social media, and website photos Maintain spreadsheets, logs, and sales analysis reports for management Support sales and operations teams as needed Qualifications: Experience working in a manufacturing or warehouse-style environment, with the ability to adapt to a fast-paced, hands-on setting. Minimum of 1-2 years of relevant experience required Strong proficiency in Microsoft Excel required.

Farm Services Administrative Specialist Location: Bloomington, IL Job Id: 4299 # of Openings: 1 Responsible for office and administrative functions for Agriculture/Farm Service division. Also, responsible as a representative of the Bank and department within the local agricultural business communities. Responsibilities include, but are not limited to: Support Agriculture/Farm Service customers by managing inquiries, resolving account-related issues, and partnering with internal banking, accounting, and operations teams to deliver exceptional service. Manages the administrative/accounting processing of "work tickets", coupons, checks, and cash for payments, receipts and removing assets, etc. on a daily basis to ensure accuracy of cash receipts, disbursements, transfers, and account histories. Assists in processing insurance information and premium payments, and real estate property tax payments. Balances daily administrative agriculture/farm tasks to ensure accuracy by processing customer deposits and reconciling accounts managed by others. Utilizes BOX as Agriculture Services electronic data filing, storage, and workflow tool. Manages USDA farm program sign up records and payments of same. Tracks the insurance for stored grain, crop hail and liability coverage for all farm and trust properties. Provides administrative/clerical support to farm managers with preparation and tracking of tenant leases on farm and trust properties. Monitor 1099 Misc. on farm accounts during the year. Supports farm managers by researching and resolving a wide variety of problems and inquiries using computer records, legal files, bank records, courthouse recordings, and vendor documentation to satisfy real estate sales, management, or client needs. Cross-sell bank products and services in a professional manner. Completed required training associated with job function. Perform other related duties as assigned. Qualifications Education/Experience: Associates degree preferred or specialized education/training normally acquired through two plus years of experience. Previous experience (2+ years) in an administrative support or accounting role, demonstrating strong organizational and multitasking skills. Skills: Proficient in Microsoft Office- Outlook, Word, Excel and Teams. Must be able to work with a significant amount of detailed information in an accurate, timely and confidential manner. High level of interpersonal skills to interact with customers, potential customers and administrative staff in a professional manner. First Mid Bancshares, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other applicable federal or state-protected classification. THIS JOB DESCRIPTION DOES NOT CONSTITUTE A CONTRACT FOR EMPLOYMENT LP123 Pay Range: $17.74 - $22.18 per hour Apply for this Position

We are looking for a part-time Administrative Assistant to provide essential support to our Managing Partners in a dynamic and flexible work environment. This hybrid role offers the opportunity to engage in diverse tasks, ensuring the smooth operation of the firm while maintaining a high level of professionalism. Client does not offer health benefits and pay range for this position is $28-$32 hourly. Client offers flexibility working 24-30 hours a week Recruiter: Connie Stathopoulos Responsibilities: • Organize and manage schedules for the Managing Partners, ensuring efficient time management. • Coordinate activities involving clients and candidates, including meetings and follow-ups. • Prepare detailed reports, presentations, and documentation as required. • Serve as a point of communication for internal and external inquiries, maintaining professionalism. • Handle special projects with a focus on accuracy and meeting deadlines. • Conduct research and gather information to support decision-making for the Managing Partners. • Maintain and update records and databases, ensuring data accuracy and accessibility. • Provide administrative support for daily operations, including answering inbound calls and data entry. • Assist with receptionist duties, creating a welcoming environment for visitors and clients. • Utilize technology tools and applications to streamline processes and enhance efficiency. • Proven experience in administrative roles, showcasing strong organizational abilities. • Exceptional interpersonal skills, with the ability to effectively interact with team members, clients, and partners. • Demonstrated proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. • Ability to conduct internet research and quickly adapt to new technologies and applications. • Strong problem-solving skills, with a proactive approach to identifying and addressing challenges. • Detail-oriented and capable of managing multiple tasks while maintaining accuracy. • A flexible and adaptable mindset, ready to take on new responsibilities as needed. • Familiarity with tools like ACT! or similar CRM platforms is a plus. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

Our client is a leading enterprise SaaS company delivering a decision intelligence platform that powers global supply chains. Leveraging one of the world's largest transportation data networks, the organization provides real-time visibility and AI-driven insights across all modes of transportation and global regions. The platform enables companies to respond to disruptions, automate processes, track emissions, and make faster, smarter business decisions. With a strong global footprint and a fast-growing, mission-driven culture, this organization is known for innovation, collaboration, and operational excellence. The Opportunity We are seeking an experienced Executive Assistant to support the Chief People Officer (CPO). This role is highly visible and will partner closely with executive leadership to manage day-to-day operations, streamline administrative processes, and support key strategic initiatives. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and brings structure and clarity to complex workflows. Key Responsibilities Administrative Support Develop and maintain a rigorous, seamless, and repeatable execution cadence Manage complex business (and occasional personal) calendars with precision Anticipate challenges and proactively resolve issues before they arise Structure and organize daily workflows to align with strategic priorities Monitor, triage, and respond to email correspondence Serve as a thought partner in select meetings and manage follow-up actions Prepare internal correspondence, reporting, and materials to drive team success Interface with senior executives, investors, partners, and customers Operational & Strategic Support Assist with reporting and operational metrics to support leadership decision-making Partner with executive operations leadership to create scalable operational frameworks Work cross-functionally to improve processes and operational efficiency Co-manage high-priority projects critical to organizational success Support team growth and create leverage across the broader organization Desired Skills & Qualifications 5+ years of Executive Assistant experience supporting senior executives 5+ years of experience in a fast-paced, high-growth environment Bachelor's degree required Highly organized, proactive, and detail-oriented Strong ownership mentality and pride in work product Calm under pressure with the ability to think quickly and adapt Excellent written and verbal communication skills Advanced proficiency in Microsoft Word, PowerPoint, Excel, and Outlook Growth-oriented mindset with a desire to contribute beyond core responsibilities Strong interpersonal skills with the ability to work across personalities, cultures, and work styles Passion for fostering a collaborative, high-performing team culture

For nearly four decades, Friedman + Huey Associates LLP has been providing high-level tax and business consulting services across the United States and in nearly 30 countries around the world. With a tremendous team of professionals, we place a keen focus on providing exceptional service to our clients. Our associates enjoy great camaraderie and an excellent work culture. We work hard/play hard and continue to maintain team relationships even while working remotely/hybrid. We are looking for an onsite Administrative Assistant to join our team in our Northbrook office. This position will provide administrative support to all levels of the firm. The Administrative Assistant will regularly interact with Partners, all levels of staff and clients. This role requires supreme integrity, trust, and commitment to confidentiality and diplomacy. The ideal candidate should be self-driven, resourceful and think outside of the box. Functions will include some but not all of those listed below. Essential Functions Answer and direct phone calls in a friendly manner. Sort and distribute incoming mail. Schedule meetings accordingly using Outlook/Teams. Send/distribute incoming faxes. Prepare US mailings, UPS, FedEx, and messenger packages. Finalize letters/notices and draft engagement letters. Scan client documents and monthly statements. Assign returns to interns and manage 1040 queue. Create client codes, create locators, and update account in practice management program. Prepare, print, and collate tax organizers. Organize and process incoming client data. Downloading/uploading client data from portals/websites. Create SurePrep binders and import into GoSystem. Assemble tax returns (individual, trust, entities, gift tax, estate tax) - paper and electronic. Coordinate and prepare batch filing. Record chargeable client expenses. Draft, review & post client invoices. Prepare various reports as requested. Prepare 1099s annually and as requested. Coordinate services to maintain the office as directed by Firm Administrator. Experience Bachelor's degree preferred. Experience in the accounting industry preferred. Minimum of 5 years of administrative experience supporting multiple individuals in a fast-paced, confidential, professional services environment. Possess an intermediate skill level (at minimum) in the following: Microsoft programs - Excel, Outlook, PowerPoint, Teams, Word. Knowledge with programs a plus - e-Form RS, GFR, GoSystem, PracticePro 365, SafeSend, SurePrep. Demonstrate skills in the areas of time management, communication, interpersonal skills, high-level of emotional intelligence, relationship building, collaboration, and problem solving. Ability to incorporate creative approaches to various projects by taking initiative and working independently. Keen sense of accuracy, attention to detail. Basic accounting knowledge a plus. Benefits Highly competitive compensation and benefits package Medical/Dental/Vision/Life/Disability/401k/Profit Sharing/PTO Perk offerings in a family friendly environment If you are seeking an employee-centric firm who cares about its employees as individuals and provides career growth opportunities for its team members, we encourage you to apply.

CEO/President Support: Reports directly to the CEO/President (C/P). Provide comprehensive support services to the (C/P) that ensures a professional, responsive, and effective experience with the organization. Maintain C/P calendar. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements. Update and maintain data bases for C/P. Office Management: Limited Support of Human Resources for the organization including: Limited Assistance with recruitment efforts, new hire orientations and on-boarding. Acts as a liaison with landlord and building management on any office-related issues. Provides timely and proactive management of the organization's office environment. Maintains physical and electronic office filing systems for C/P, and other as assigned. Administrative Functions: Writes error-free, emails and letters for various events and announcements. Maintains confidentiality and uses a high degree of discretion. Works in a professional and focused manner to schedule internal and external meetings. Takes notes and distributes meeting minutes, agendas and meeting packages. Maintain digital files. Other duties as assigned. QUALITIES OF OUR ADMINISTRATIVE ASSISTANT Maintains punctual, regular, and predictable attendance. Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder. Displays excellent communication skills including presentation. Diplomatic skills required in working with guests, vendors, and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure. Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude. Provides systematic and dependable follow up, as well as a high level of organization and preparedness. Maintains workflow under pressure and in a fast-paced, high-profile work environment. Respectfully takes direction from C/P. REQUIREMENTS 2+ years of administrative experience Bachelor's degree preferred, but an associate's degree with sufficient administration experience may suffice Event management experience (working with major events) Coordinate and execute email blasts and mail campaigns to promote events and initiatives. Manage follow-up communications and outreach related to event planning and attendance. Experience using web conferencing tools such as Zoom or WebEx Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences. Understanding of basic AI tools. Understanding of social media platforms Some Photoshop and Canva experience preferred. Ability to multitask. An attention to detail. Works with little direction Organized Ability to plan ahead. Ability to work with Posh / Eventbrite or similar apps. Spanish speaking (Bilingual) strongly preferred. Both written and verbal skills

VILLAGE OF SCHAUMBURG Human Resources Department 101 Schaumburg Court,Schaumburg, IL 60193 Administrative Clerk (Engineering & Public Works) part-time Interviews will be conducted as applications are received. This position will remain open until filled. JOB SUMMARY: This position involves handling various administrative tasks, including data entry, maintaining filing systems, and updating records. Responsibilities include answering phone calls, directing inquiries, and providing general support. The role requires strong organizational skills and attention to detail to ensure smooth daily operations. JOB DUTIES: 1. Answer incoming calls, provide standard information, address concerns, and route calls to the appropriate departments for resolution. 2. Scan procurement card statements and invoices, ensure proper documentation of account and work order numbers, and verify accuracy for accounting purposes. 3. Gather information from supervisors to compile and submit the department's monthly reports within established deadlines. 4. Collect and process water meter rental documents, calculate reimbursements owed to contractors, and ensure payments to the Village are processed accurately. 5. Assist supervisory staff with preparing administrative documents, including typing moderately complex material, ensuring accuracy, and preparing routine correspondence. 6. Create and format department-specific forms and templates to streamline internal processes. 7. Assist with organizing and restocking office supplies as needed. 8. Copy, sort, collate, and file documents as required to maintain organized office records. 9. Perform other clerical tasks and responsibilities as needed. Provide backup for other clerical roles as necessary. Occasionally service office copiers and related equipment QUALIFICATIONS: 1. Education equivalent to a high school diploma. 2. A minimum of six months of experience in general office work or customer service. 3. Proficiency with current computer technology, job-specific software, and customer service systems. STARTING SALARY RANGE: $18.75 - $20.90 per hour working up to 19 hours per week. Salary dependent on qualifications. The salary range for this position is $18.75 - $27.34. This position is represented by a union; you may refer to the AFSCME collective bargaining agreement available on our website. Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position. BENEFITS: Part-Time employees are not eligible for benefits. ABOUT THE VILLAGE OF SCHAUMBURG: The village employs approximately 600 employees in 12 departments, including police, fire, engineering and public works, communications, community development, cultural services, economic development, finance, general government, human resources, information technology, and transportation. Our employees work to serve the residents and strive to make Schaumburg the best community it can be. Our Core Values are the heart and soul of how we operate. Customer service, integrity, respect, teamwork, and trust are the values we dedicate ourselves to with the goal of providing excellent services and programs to meet the needs of our community and those within our organization. They guide our actions and serve as the framework for the decisions and contributions we make every day - at every level. Each member of the Schaumburg team is valued, belongs and provides essential services to the residents, visitors, and businesses of Schaumburg. We are proud of the rich diversity of the Schaumburg community, and we want employees to bring their own unique capabilities, experiences, and characteristics to their work in serving the community. The characteristics of humility, empathy, respect, and open-mindedness are cornerstones of our organizational culture. The success of the village depends on our employees, and we are committed to helping employees continue growing and developing in their careers. SELECTION PROCESS: The candidate screening process may consist of an application review, skills testing, employability assessment, interviews, and other job-related testing or verifications. Chosen candidates will be subject to background checks and a criminal history investigation. The top candidate will need to successfully complete the post-offer qualifying pre-employment medical examination and drug screen (including cannabis). Individuals requesting reasonable accommodations under the Americans with Disabilities Act to complete the application process should contact the Human Resources Department at . The Village of Schaumburg is an Equal Opportunity Employer

This is a hybrid position requiring in-office presence on Tuesdays and Wednesdays. The office is located in downtown Chicago (Streeterville). The Coordinator serves as a key frontline representative within the AOA's Member Services Department, responsible for supporting both general member inquiries and Continuing Medical Education (CME)-related services. This role provides exceptional customer service across all externally facing member/customer touchpoints-including phone, email, and web-and ensures accurate data entry and integrity for member accounts and physician profiles. The position requires a customer-first attitude, adaptability, technical proficiency, and the ability to navigate complex databases while meeting department performance goals. ESSENTIAL FUNCTIONS Serve as the initial point of contact for all member and CME-related inquiries via phone, email, web form, and other platforms. Provide support for physician profile and CME data requests, including credentialing information and CME credit reporting. Handle financial transactions, including membership dues payments, credits, corrections, and follow-up on outstanding invoices. Record and document all customer interactions, issue details, and resolutions in the CRM system. Ensure high data integrity in member records, CME records, and other AOA databases. Perform member outreach for retention, recruitment, and outstanding CME or membership issues. Utilize AOA's suite of applications, including Fonteva CRM (Salesforce), Learning Management Systems (LMS), Outlook, and Call Center tools. Upsell and cross-sell AOA products and services relevant to customer needs. Monitor and contribute to updates of standard operating procedures for CME and member support workflows. Identify trends in customer feedback and recommend process improvements. Stay current on all AOA membership, CME policies, programs, and service offerings. Collaborate with internal departments to ensure accurate member and CME support. Assist with projects and department-wide initiatives as assigned. Resolve escalated or complex issues in coordination with management. Learn and implement new system features or procedures as introduced. MINIMUM QUALIFICATIONS Education: High school diploma or GED required. Bachelor's degree preferred. Experience: 1-3 years in customer service, administrative support, or operational role-preferably in a healthcare or association setting. Call center or high-volume support experience is a plus SPECIAL SKILLS / EQUIPMENT Strong commitment to customer satisfaction with a positive and professional demeanor. Excellent verbal and written communication skills. Ability to multitask, prioritize, and meet deadlines in a fast-paced environment. Sound judgment and problem-solving skills. Strong organizational and time management capabilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with association management software and Salesforce CRM is highly desirable. Ability to work independently and collaboratively as part of a team PHYSICAL, MENTAL DEMANDS / WORKING ENVIRONMENT Physical: Sitting: 90% Standing/Walking: 10% Lifting: Minimal, under 20 lbs Vision: Frequent use of computer and phone Mental: High-pressure, deadline-driven work environment Ability to manage multiple tasks and adapt to changing priorities Environment: Hybrid work model Typical office environment ABOUT THE AOA Serving as the professional family for more than 197,000 osteopathic physicians (DOs) and osteopathic medical students, the American Osteopathic Association (AOA) promotes public health and encourages scientific research. As the primary certifying body for DOs, accrediting agency for osteopathic medical schools, and a recognized authority for hospital accreditation, the AOA plays a pivotal role in the U.S. healthcare system. This role is critical to AOA's success and requires a combination of professionalism, responsiveness, and a collaborative spirit. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. American Osteopathic Association is unable to sponsor work visas at this time.

The Administrative Assistant position supports the daily operations of CJE SeniorLife's Affordable Housing department at Krasnow Residence, Village Center, Swartzberg House, and Robineau Residence low-income Affordable Housing buildings. This role is vital to ensure compliance with HUD and FHA Affordable Housing regulations. This particular position requires fluency in Assyrian (Neo-Aramaic) and Arabic to ensure that this growing demographic of our population will receive meaningful and engaging interactions. This role is responsible for translating and interpreting for potential and existing clients to ensure understanding of leasing and compliance documents and departmental communications. Additional responsibilities are aligned to ensure the department meets all HUD leasing requirements. This role reports to the Affordable Housing building managers. Overview CJE SeniorLife Affordable Housing Services offer 4 buildings that are affordable or offered at below market rates through HUD Section 8. The rental rate depends on a family's gross income. Rentals include studios, one-bedroom apartments, and two-bedroom apartments. Many locations offer group activities and in-building events. Our facilities are Swartzberg House (on Touhy in Rogers Park), Krasnow Residence (on Demster in Skokie), Village Center (on Oakton in Skokie), and Robineau Residence (on Howard in Skokie). We are part of the Jewish Federation of Metropolitan Chicago. The Administrative Assistant position supports the daily operations of CJE SeniorLife's Affordable Housing department at Krasnow Residence, Village Center, Swartzberg House, and Robineau Residence low-income Affordable Housing buildings. This role is vital to ensure compliance with HUD and FHA Affordable Housing regulations. This particular position requires fluency in Assyrian (Neo-Aramaic) and Arabic to ensure that this growing demographic of our population will receive meaningful and engaging interactions. This role is responsible for translating and interpreting for potential and existing clients to ensure understanding of leasing and compliance documents and departmental communications. Additional responsibilities are aligned to ensure the department meets all HUD leasing requirements. This role reports to the Affordable Housing building managers. Compensation: $20.89 per hour Dues-paying membership in Service Employees International Union Local 73 is a condition of employment. Shift Monday through Friday, 8:30 am to 5:00 pm. Essential Duties and Responsibilities Assists with move-in process. Reports Weekly Census to accountable party. Assists with 120-day lease recertification notifications and verifications. Prepares leases, lease recertifications, and necessary correspondence required and makes appointments for residents' annual income recertification and lease renewals. Confirms that all necessary forms and leases have been signed by residents as required. Maintains Resident File integrity. Manages mass mailings of annual review of waiting list applicants and/or marketing materials. Translates documents into Assyrian (Neo-Aramaic) and Arabic for our resident population and applicants. Meet with Assyrian(Neo-Aramaic) and Arabic-speaking residents to learn their concerns and needs and communicate to building manager(s). Prepares and delivers receivables Makes recommendations for process improvement. Schedules meetings and makes appointments Orders and maintains supplies Prepares payroll records Prepares payables and expense reports Performs other clerical duties as assigned to support Housing Management Services. Performs all tasks listed above, and additional assigned tasks, with confidentiality. Other tasks as assigned. Requirements Education and/or Experience At least a high school diploma or GED is required. A bachelor's degree is preferred. Two years of administrative assistant experience or equivalent combination of education and experience is required. Proven experience of working with older adults is required. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Fluency in English, Assyrian (Neo-Aramaic), and Arabic is required. Excellent verbal and written communication skill. Certificates, Licenses, Registrations Certified Occupancy Specialist Training towards certification, once hired. Other Qualifications Ability to apply common-sense understanding to carry out instructions given in written, oral, or diagram form. Ability to assess and manage problems involving multiple variables. Ability to understand how and when to engage, and how to limit disruptions. Professional level of knowledge in Microsoft Outlook, Word, Excel, PowerPoint, and Teams and have the ability to quickly learn and navigate other software, such as CMMS and department-specific software. Professional bearing and understanding of the office work environment. Knowledge of office machinery. Excellent customer service skills. Excellent time-management and follow-up skills and ability to efficiently prioritize work. Full-Time Benefits for this Affordable Housing Administrative Assistant position: Medical Insurance Dental Insurance Vision Insurance Employee Life Insurance Spousal & Dependent Life Insurance Long Term & Short Term Disability Insurance 401(k) Retirement Plan Tuition Reimbursement for Nurses, Nurse Assistants, and CNAs Employee Purchase Discounts Employee Discounts on General Merchandise and Enjoyment Employee Assistance Program Health Club Discounts Lunch and Learn Programs CJE SeniorLife is an equal opportunity employer. #CJESL11 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Salary: Job Description: Executive Assistant to the General Counsel Department: Legal Reports To: General Counsel The Executive Assistant to the General Counsel at the Chicago Center for Sports Medicine and Orthopedic Surgery plays a vital role in supporting the General Counsel in managing legal affairs, healthcare compliance, and administrative tasks. This position involves dynamic responsibilities in coordinating events, managing schedules, and ensuring seamless communication within the legal and compliance functions. Essential Tasks and Activities: Administrative Support: Provide high-level administrative assistance to the General Counsel, including managing calendars, scheduling meetings, and handling correspondence. Communication Management: Act as a central point of contact for the General Counsel, managing phone calls, responding to emails, and ensuring effective communication internally and externally. Event Coordination: Coordinate legal and compliance-related events, ensuring smooth execution and timely communication to relevant stakeholders. Travel Arrangements: Make travel arrangements for the General Counsel, including booking flights, accommodations, and other logistical details. Meeting Support: Assist in scheduling, preparing materials, and taking accurate notes and minutes during legal and compliance-related meetings. Business Errands: Run various business errands on behalf of the General Counsel, ensuring efficient handling of external tasks. Rent Collection: Manage rent collection processes, ensuring timely and accurate handling of financial transactions related to the legal and compliance department. Data Management: Manage spreadsheets, organize data, and create organizational systems to enhance efficiency within the legal and compliance functions. Collaboration: Work closely with the Practice Administrator and other department heads to ensure seamless collaboration and communication across the organization. Competencies: Organizational Skills: Exceptional organizational abilities to manage calendars, events, and administrative tasks effectively. Communication: Strong written and verbal communication skills to interact with internal and external stakeholders. Time Management: Ability to prioritize and manage time efficiently in a fast-paced environment. Adaptability: Flexibility and adaptability to handle dynamic responsibilities and changing priorities. Work Environment/Physical Demands: Primarily office-based with occasional requirements for external tasks and errands. Required Education & Experience: Bachelor's degree preferred. Proven experience as an executive or personal assistant, preferably in a legal or healthcare compliance setting. Preferred Qualifications: Familiarity with healthcare compliance processes and legal affairs. This role presents an exciting opportunity for an energetic and organized professional to contribute to the legal and compliance functions within a dynamic healthcare environment. The Executive Assistant will play a key role in supporting the General Counsel and enhancing the overall efficiency of legal and compliance operations.