Administrative coordinator jobs in Jacksonville, FL - 127 jobs

PLEASE READ THE JOB DESCRIPTION IN ITS ENTIRETY. Hydrolec is looking for an experienced Office Administrator. The company is a family owned, industry leading manufacturing business in Jacksonville, FL. Our core values are: Family First-we treat all employees, customers, and vendors as we would our archetypal ideal family. This means we create a supportive and fun environment while we hold each other accountable to be the version of ourselves we would want to be related to. Sky's the limit- we have an unlimited solution seeking attitude to any perceived challenges that come our way. There is always a solution, especially when it comes to supporting team members and delighting customers. All Hands-on Deck- we are all willing to pitch in to accomplish the most urgent and important task at hand, no matter how unrelated it may be to our so-called title. Position Summary: We are looking for a friendly and eager- to- learn Office Administrator. We are in a high growth period, and we are looking to onboard an enthusiastic administrative support person who is excited to play the role of gatekeeper to our leadership team as well as the day-to-day champion for our administrative functions. Key Responsibilities: Timely vendor payment processing, recording, and verification of 100+ vendor transactions monthly Collaborate with internal receiving, inventory, accounting, and external vendors to reconcile discrepancies for payment processing Verify AP ledger is accurate Coordinate schedules and calendars internally with team members and externally with customers, vendors, and advisors Answer phones, check messages, manage email inboxes, and snail mail Organize and file both digitally and physically Book travel for management Suggest process improvement where applicable Prepare meeting agendas, minutes, and follow-ups Collaborate with team members on meeting materials (presentations, agendas, etc.) Required Qualifications: 5+ years of Accounts Payable experience Payment processing experience required A total of 2+ years in an administrative role Skills and Competencies: Strong in all Microsoft Office Suite (Word, Excel, Powerpoint)--ideally an Excel wizard! Strong Organizational Skills-familiarity with the Kon Marie Method is a plus Presentation building skills-Canva or similar preferred Confident in Outlook Ability to reconcile discrepancies with vendors Exceptional written and verbal communication skills; prefers verbal communication when dealing with conflict Attitude and Behavior Traits Acts with integrity High attention to detail Has a sense of urgency Is a team player Friendly Demonstrates initiative Preferred Qualification: Experience processing payments for a high volume of inventory Experience with Sage Accounting Software Can leverage AI but does not rely on it Experience working in an industrial setting Compensation and Benefits: The hourly rate is based on experience. Generous PTO policy Health insurance with HRA option Dental Vision Voluntary Life Supplemental Insurance Maternity/Paternity Leave Monthly Catered Employee Lunch 401K match Reporting Structure: Reports to the President Application Process: Must submit a cover letter and resume expressing why you are interested in this role and the company to ***********************. Applicants without this will NOT be considered if no cover letter is sent.

Technical Source is seeking an energetic and self-motivated Office Coordinator to manage and oversee the daily operations of our client's office in Jacksonville, FL. The ideal candidate will possess strong leadership skills and a proactive attitude, ensuring efficient office functions and providing support to various teams. This role involves coordinating meetings, managing facilities, and handling special projects as assigned. This individual will be needed 20-25 hours each week. Potential for full-time. Key Responsibilities: Office Management: Oversee daily office operations, including maintaining office supplies, equipment, and facilities to ensure a well-organized and efficient workplace. Administrative Support: Provide clerical and administrative assistance to staff, such as photocopying, faxing, mailing, and filing documents. Meeting Coordination: Schedule and coordinate meetings, book meeting rooms, and arrange necessary equipment to facilitate smooth operations. Visitor Reception: Greet and assist visitors, ensuring a professional and welcoming environment. Communication Management: Handle incoming and outgoing correspondence, including emails, phone calls, and mail distribution. Record Keeping: Maintain and organize office files, records, and documentation for easy retrieval and compliance purposes. Qualifications: Proven experience in office administration or coordination roles. Strong organizational and multitasking skills. Excellent verbal and written communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software. Ability to work independently and collaboratively in a fast-paced environment. High level of professionalism and attention to detail. Bachelor's degree in Business Administration or a related field is preferred.

Provides administrative support in a clinical setting. Reports to the Clinical Director. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Manages the day-to-day operations of the clinic • Manages the clinic's monthly budget • Greets team members, clients, and guests • Handles confidential information • Responds to emails and prepares routine correspondence • Addresses concerns from team members and parents of patients • Answers phones, takes messages, and transfers calls to the appropriate team member • Creates schedules • Performs timesheet corrections • Orders supplies as needed • Collects co-pays • Conducts performance meetings with team members • Plans team builders • Oversees programming • Makes marketing visits Supervisory Responsibility: This position supervises a team of 10-20 clinicians. Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Physical Demands: This is largely a sedentary role; however, filing is required. This would require the ability to lift files, open filing cabinets, bend, or stand as needed. Travel Light travel is expected for this position. Position Type and Expected Hours of Work: This is a full-time position, Monday - Friday from 8 a.m. to 5 p.m. Education/Experience: Bachelor's degree or higher in business administration, management, healthcare administration, or a related field. Prior administrative experience in a healthcare setting and understanding of ABA terminology (preferred). Job Requirements/Competencies: • Proficient in Microsoft Office (Excel, Word, and PowerPoint) • Attention to detail • Self-starter • Ability to multi-task • Ability to maintain confidentiality per HIPAA standards • Familiarity with office equipment, such as fax machines, copy machines, and phone systems • Excellent organizational, communication, and interpersonal skills • Ability to maintain cooperative and professional working relationships Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice Requirements 2-3 years administrative experience and an associate's degree or higher, required. Bachelor's degree in business administration, management, or health services administration and understanding of ABA Terminology, preferred. Salary Description $45,000-$50,000 per year

Job Opening: Remote Data Entry Assistant that offers flexibility and the opportunity to work remotely? Look no further! We are seeking a talented and motivated Data Entry Assistant to join our dynamic team. As a Data Entry Assistant, you will play a vital role in maintaining accurate and up-to-date information in our systems. This position offers a unique opportunity to gain valuable experience in a remote work environment while contributing to the success of our organization. Responsibilities: Enter and update data accurately and efficiently into our database systems. Verify and review data for errors or discrepancies, ensuring data integrity. Conduct research to obtain additional information or clarification as needed. Organize and maintain electronic and physical files to ensure easy retrieval of information. Collaborate with team members to identify process improvements and contribute to the development of best practices. Adhere to data entry guidelines and protocols to ensure consistent and accurate data entry. Follow security protocols to protect sensitive and confidential information. Qualifications: High school diploma or equivalent qualification. Proficient computer skills, including knowledge of spreadsheet software and data entry tools. Strong attention to detail and accuracy. Excellent time management and organizational skills. Ability to work independently and meet deadlines. Strong communication and interpersonal skills. Prior experience in data entry or related field is a plus but not required. Benefits: Remote work: Enjoy the flexibility of working from the comfort of your own home or any location of your choice. Learning and growth opportunities: Gain valuable experience in data entry and develop skills that can be transferrable to various industries. Mentorship: Receive guidance and support from experienced professionals in the field. Competitive compensation: Receive a competitive salary commensurate with your skills and experience. Work-life balance: Maintain a healthy work-life balance with flexible working hours. Collaborative environment: Join a supportive and inclusive team that values collaboration and teamwork. Don't miss out on this exciting opportunity to kickstart your career in data entry. Apply now and become part of our growing organization that values your contributions and offers a rewarding remote work experience. Please submit your resume and cover letter detailing your interest in the role. We look forward to hearing from you! Note: This is a remote position

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Overview In this role, you will be responsible for front desk reception, conference services, mail room, and other administrative duties as assigned by the Supervisor of Administrative Services. You will provide team-oriented assistance and backup support to other personnel in the department as assigned. Job Responsibilities: Conference Services Receives and reviews conference room reservation requests; schedules meetings, in-services, and conferences, and confirms conference room schedule and services with clients Assures proper furniture arrangement; contacts other departments and service providers to obtain audio, video, sound, and lighting equipment, food and beverage services, and ensures equipment and services are provided as requested and resolves any related problems Setup, clean up, and stock conference rooms for meetings Maintain an accurate inventory of soft drinks, coffee, water, paper, plastic, and other products needed for conference services Codes and verifies incoming invoices for Issues timely invoices for services and supplies as needed Maintains a current conference services calendar for upcoming meetings/conferences Front Reception Desk Welcome all visitors, clients, vendors, applicants, and new team members cordially and professionally. Obtain information when appropriate and inform the proper individuals by announcing them accurately in a professional and friendly manner Monitor visitor access by following the current protocol of having them sign in and maintain security awareness in general Operate a multiple-line switchboard. Answer, screen, and transfer any incoming phone calls to the appropriate person while providing basic information when Operating the paging system, when applicable Maintain conference room calendars for scheduled meetings with accuracy and follow up for usage of the room before the meeting Maintain a neat, clean, and professional reception desk and area Employee activities include but are not limited to assisting with corporate events Mailroom Provides internal and external mail services for assigned Receives, sorts, delivers, picks up, and processes courier items, interoffice mail, magazines, and all classes of United States Postal Services (USPS), FedEx, UPS, etc., mail Maintain postage, postage equipment, and mailing supplies and organized mail department Research and routes unidentified and generic mail Runs miscellaneous errands per supervisor's request Delivers copy paper to designated areas two times a week or as requested Assist with facility requests when needed Additional Qualifications/Responsibilities Education/Experience: High school degree or equivalent with a minimum of 1 year of office, clerical, and/or relevant experience To thrive in this role, you'll need: Ability to understand and execute the company vision and values of Team, Excellence, Service, and Trust Professional appearance and proven customer service skills Proficiency in Microsoft Office or other software required Ability to organize, multi-task, prioritize and work under pressure Effective written and verbal communication skills as well as the ability to carry out detailed written or verbal instructions independently Be detail-oriented and recognize errors in numbers and spelling in written materials Ability to keep confidential information Ability to accomplish the described duties through the use of appropriate computer and general office equipment At Haskell, we offer a comprehensive benefits package, including health insurance, retirement plans, professional development opportunities, and more. Join us and be part of a team where your contributions make a difference. Environmental Factors and/or Physical Requirements: While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.

As the Organizational Support Administrator, you will play a crucial role in ensuring the seamless execution of the CFO's vision and priorities. This is a high-impact role that goes beyond traditional administrative duties, serving as a trusted partner in driving key initiatives forward and gaining exposure to high-impact decision-making processes. You'll be an integral part of a fast-paced, dynamic environment where your ability to drive execution and make things happen will be highly valued. You will manage special projects, follow up on action items, and provide strategic support to ensure the CFO's objectives are met efficiently and effectively. Essential Functions, Duties, and Responsibilities Strategic Support: Act as an extension of the CFO, handling complex, high-priority projects and ensuring timely completion of tasks. Collaborate closely with the CFO to align daily operations with broader business strategies. Project Management: Lead and manage special projects from initiation to completion, coordinating with cross-functional teams, tracking milestones, and delivering results on time and within scope. Task and Priority Management: Proactively follow up on key initiatives and tasks assigned by the CFO, ensuring accountability and progress. Manage calendars, agendas, and task lists to optimize the CFO's time and priorities. Operational Efficiency: Assist in the creation and implementation of processes that streamline workflows, improve productivity, and enhance communication across departments under the CFO's purview. Stakeholder Engagement: Interface with internal and external stakeholders on behalf of the CFO, ensuring clear communication, strong relationships, and alignment on key priorities. Communication & Coordination: Draft communications, reports, and presentations for the CFO, ensuring clarity, consistency, and alignment with strategic goals. Attend high-level meetings, take notes, and drive follow-up actions. Executive Liaison: Serve as a trusted liaison between the CFO and directors, managers, and external partners, ensuring critical information flows seamlessly and is acted on promptly. Problem Solving & Initiative: Identify issues and challenges proactively, offering solutions and driving continuous improvement in the CFO's office and related processes. The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform. Qualifications Educational and Experience Requirements Bachelor's degree in Business, Finance, or a related field. 5+ years of experience in a high-level support role, preferably partnering with senior executives in a strategic capacity. Proficient use of SAP financial system preferred. Advanced level knowledge of Microsoft 365 software applications suite Knowledge, Skills, and Abilities A visionary mindset focused on process improvement, efficiency, and leveraging technology to automate manual tasks. Excellent analytical, problem-solving, and critical-thinking skills to identify opportunities and provide innovative solutions. Effective communication and interpersonal skills to collaborate effectively with cross-functional teams and stakeholders. Ability to inspire and motivate others, fostering a positive work environment that encourages growth, creativity, and continuous learning. High level of discretion, integrity, and professionalism in handling confidential information Ability to follow through on issues, make informed decisions that comply with policies and procedures, complete tasks and problem-solve. Proactive, self-driven, and resourceful with a strong sense of ownership and accountability. Skill Requirements Typing/computer keyboard Utilize computer software (specified above) Retrieve and compile information Maintain records/logs Verify data and information Organize and prioritize information/tasks Operate office equipment Advanced mathematical concepts (fractions, decimals, ratios, percentages, graphs) Verbal communication Written communication Public speaking/group presentations Research, analyze and interpret information Investigate, evaluate, recommend action Basic mathematical concepts (e.g. add, subtract) Abstract mathematical concepts (interpolation, inference, frequency, reliability, formulas, equations, statistics) Physical Requirements Sitting for extended periods Standing for extended periods Extended periods viewing computer screen Walking Reading Speaking Hear/Listen Maintain regular, punctual attendance Lifting/carrying up to 20 pounds various items Repetitive Motions Bending/Stooping Writing Hazards Normal office environment All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. KLS Martin is a drug-free employer

Progress your career with Florida's largest and fastest growing Community Re-Entry services provider. Bridges International is the oldest and most successful private non-profit provider of re-entry services in the state of Florida, providing a continuum of care in Residential Substance Abuse Treatment Programs, Transition Centers, and Community Release Centers, for ex- offenders and probation populations. At Bridges of America we “Believe a Man Can Change. “Join us in changing lives at our Jacksonville Federal Reintegration Center location. We are looking for individuals with strong leadership skills and a passion for inspiring, helping and challenging people and we want you to be a part of our team as an Office Administrator.. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Acts as a liaison between the site and the various corresponding corporate departments. Responsible for all client Food Stamp procedures acting as the “Accounting Clerk” based on the regional policies and procedures. Intake and discharge of clients, as directed by the Facility Director. Maintain client files, including closed files, and all center related documentation by placing filing materials in the designated file folder and drawer. Responsible for working with the Facility Director on facility repairs and maintenance by locating vendors and pricing quotes for work needed. Responsible for working with the Facility Director to facilitate any outside agency audits. Assist center in DC monitors and Children & Family Services audits. Responsible for gathering all receipts and invoices and submitting them to the accounting department. Conduct any tasks, as required by the Facility Director, for the receiving of new inmates. Update Count Logs, Population Logs, etc… as required by the Facility Director. Maintain the Clinical Rosters as required by the Facility Director. Maintain paperwork required for the daily operations of the center. Responsible for collecting intake & discharge paperwork and sending it to the corporate trust account supervisor Responsible for MIS and Department of Corrections data input, as instructed by Facility Director. Schedule, attend and take minutes at monthly staff meetings as directed by the Facility Director. Responsible for keeping inventory on all office supplies and ordering monthly with the Facility Director's approval. Responsible for documentation of all petty cash expenses. Responsible for filing of documentation, including the “Yearly File Drawer”. Responsible for all copying and faxing of center documentation as needed. Responsible for distributing faxes and/or mail. Answering of telephone lines as directed by the Facility Director. Responsible for the cleanliness of the administrative offices. Clock in and out utilizing the company time and attendance system Must be able to perform the major functions of job with or without an accommodation. Required to attend all mandatory training specified by policy Must be able to speak, read write and understand English. Report all workers compensation injuries, whether they require medical attention or not, to the Facility Director immediately. Report all breaches of company policy or code of ethics that you have knowledge of, hear about or see regardless of who is involved in the breach to the Facility Director immediately.Or the HR Department when necessary. Report all unsafe conditions that could affect clients/inmates or employees which you become aware of to the Facility Director immediately. To be eligible for a promotion you must demonstrate organizational abilities and must have good written and oral communication skills. To be eligible for promotion to a supervisory position you must complete supervisory/team building training.This can be accomplished by checking out “How to Supervise People” CD from the corporate office and passing all tests with a minimum score of 80%. Ensure that all applicable policies and procedures that fall within the scope of this job description are adhered to. Ensure that any other duties as assigned by immediate supervisor are completed. Qualifications The following qualifications apply: A minimum of a High school diploma or GED with two (2) years' experience in an administrative or assistant capacity. Must have intermediate to advanced computer skills especially in Microsoft Excel and Word.

Job Title: Administrative Assistant Exemption Status: Non-Exempt Department/Location: Guardian Catholic School Primary Function: Under the direction of School Principal, is responsible for working independently in providing a wide variety of administrative support activities in a school. The individual is also responsible for providing leadership and for working independently on a variety of administrative projects as assigned. Essential Duties and Responsibilities: Support the pastoral and spiritual mission of the Diocese and the Catholic Church Shall abide by Catholic principles in professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures Work independently as a lead person and be proactive in providing administrative support as requested Works collaboratively in a positive, friendly, and professional manner with all employees and with others served Display leadership, personal initiative, coordinate, facilitate and provide support with timeliness and accuracy; provide administrative support as requested by the executive director; provide support to others as requested Maintain and respect the privacy of the persons supported Receive and handle in a professional manner, incoming mail, calls and visitors; screen and handle requests for information. Prioritize, coordinate and schedule calendar requests; maintain and ensure accuracy of the calendar; coordinate meetings and other functions Provide support as necessary to the principal; prepare materials, and maintain all records Perform other duties as assigned Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment. Required Activities: Walking; sitting; standing; stooping; reaching talking; handling; hearing; carrying; and keyboarding Basic Qualifications: Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church Excellent communications kills, both verbal and written; excellent human relations and interpersonal skills Exercise courtesy to fellow employees, parishioners and the public Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency Ability to maintain confidentiality Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required; weekend and evening work may be required Be able to type 50 WPM; be proficient with a 10-key calculator. Proficiency in computer technology to include word-processing Word for Windows, and Excel; be able to mail merge excel reports, queries, and text documents Professional bearing; clean and neat personal appearance Must be able to complete a background check and Protecting God's Children (PGC) class. For the Background Screening Clearinghouse Education and Awareness website, visit this site: ********************************* Education and Experience: Associate degree in business or public administration from an accredited institution or equivalent experience Two to five years' experience in a high activity environment as a secretary or administrative assistant or equivalent

At Telebeez Pro, we are a premier cleaning company dedicated to delivering exceptional cleaning services to our valued clients. With years of industry experience, we have established ourselves as a trusted name in the cleaning industry. We are currently looking for a full time Secretary to join our busy office in Jacksonville. FL The ideal candidate for this role has superb administrative and organizational skills and an eye for detail combined with a good sense of customer service. The candidate must be reliable and self-motivated with the ability to work on their own initiative. Job: Full time On site Key Responsibilities: Answering and directing incoming calls with professionalism and courtesy Greeting customers and visitors Handling incoming and outgoing mail Assisting with scheduling and organizing meetings Providing ad-hoc administrative support to members of staff Maintaining office supplies Organizing both paper and electronic filing systems Required Skills & Qualifications: High school diploma Familiarity with office organization and optimization techniques High degree of multi-tasking and time management capability Excellent written and verbal communication skills Integrity and professionalism Proficiency in MS Office If you feel you are the perfect candidate for this position, please submit your CV and covering letter for consideration. We look forward to hearing from you!

Job Description Schedule shifts: Monday: 5:45am - 5:00pm Tuesday-Friday: 7:45am-4:00pm Why You'll Love Working at Smart At Smart, we move fast, work hard, and care deeply about our team and our customers. As a Warehouse Office Coordinator, you'll be at the heart of our daily operations-keeping things organized, efficient, and on track. If you thrive in a fast-paced environment, enjoy solving problems, and love being a go-to teammate, this could be the role for you. What You'll Do This role is an essential part of our warehouse operations and serves as a key connection between floor activities and internal teams. You'll spend approximately 75% of your time out on the floor, actively involved in picking, packing, shipping, and other hands-on tasks. The remaining 25% will be spent in the office handling administrative and coordination duties. This is a dynamic role for someone who enjoys being on their feet and staying close to the action. Your day-to-day might include: Supporting daily warehouse operations-including picking, packing, shipping, and returns. Coordinating the flow of orders and materials using standard operating procedures to ensure timely delivery. Communicating updates, challenges, and resolutions across teams. Providing administrative support to warehouse leadership and internal Customer Success teams. Entering, managing, and organizing order data using our internal systems. Supporting shipping, receiving, tracking, and return logistics-including paperwork and discrepancy resolution. Collaborating with vendors, suppliers, and drivers to keep operations smooth. Owning the office paperwork flow and documentation processes. Jumping into other projects and tasks as needed-no two days are the same! Who You Are You're a self-starter who enjoys being hands-on, solving problems quickly, and thrives in both warehouse and office settings. Must-haves: High school diploma or GED. 2+ years of experience in a coordinator, customer service, or logistics role. Strong data entry and computer skills, including Outlook, Excel, and Word. Comfortable printing, scanning, and managing electronic and paper records. Basic math and counting skills. Highly organized with the ability to manage paperwork, priorities, and your day-to-day workload. Confident and assertive communicator. Physically able to sit, stand, and move between office and warehouse environments throughout the day-and comfortable being on your feet for the majority of your shift. Preferred: Prior warehouse and/or 3PL experience. Familiarity with WMS (Warehouse Management Systems). How You Work You're proactive, quick-thinking, and resourceful. You can juggle multiple tasks and coordinate priorities without losing focus. You're curious and eager to learn new systems, processes, and ways to improve how things get done. You build rapport quickly and collaborate well across teams. You bring a sense of urgency, ownership, and follow-through to everything you do. Smart Warehousing is an equal opportunity employer. We are committed to creating a diverse and inclusive environment, and do not discriminate based on race, age, gender, national origin, religion, sexual orientation, status as a protected veteran, or status as an individual with a disability as well as all other characteristics and qualities protected by federal, state, or local law. Smart Warehousing LLC collects personal online information. To read our Privacy Policy, click here.

Development Administration Assistant River Garden Senior Services, an award winning not-for-profit senior care community, is currently seeking a full-time Administrative Assistant to provide fundraising support to our Development staff in the River Garden Foundation. This is an amazing opportunity for someone with a desire to use their skills in an agency where excellence is the norm. The Development Assistant is responsible for administrative operations of the Foundation, which includes gift processing, data entry, coordinating mailings, assisting with special events and board meetings, and support for donor cultivation and stewardship. Qualifications: Strong customer service skills. Organizational skills to maintain donor files and mailing lists. Attention to detail with good written and oral communication skills. Ability to accurately complete data entry and gift processing in fundraising database. One or more years of experience in Development/Fundraising position or related experience. Prior experience with Blackbaud “Raiser's Edge” fundraising software or its equivalent preferred. Proficient in Microsoft Office and Excel. Bachelor's degree with two years non-profit development support experience or high school diploma plus two to three years of office support experience preferred. We offer: Competitive Salary: $21.00 per hour Clean, safe, supportive work environment Comprehensive benefits package - Health, Dental, Short and Long Term Disability Paid time off Paid Parental Leave Tuition Reimbursement 401(k) - Employer Contribution Health Savings Account Free Meal This is an outstanding career opportunity to work with one of the finest care communities in the country. Please email in confidence your resume or letter of interest to ******************************. Background screening through the Florida Care Provider Background Screening Clearinghouse is required for this position. More information: *********************************

Primary Purpose: This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 3-5 years of administrative office experience (office management preferred) in a fast-paced environment Supervisory and coaching skills with the ability to delegate tasks Knowledge of administrative procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Accounts Payable and Receivable background using systems such as Yardi Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrative initiative

The Administrative Assistant provides essential support in a hybrid work environment, assisting with daily office operations both remotely and in person. Key responsibilities include monitoring release dates, creating and maintaining case files, updating and managing the database, coordinating meetings, preparing documents, and ensuring information is organized and accessible. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities with professionalism. Job Salary $38,000 Requirements High school diploma required; associate or bachelor's degree preferred. Prior administrative experience preferred Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn new software quickly. Strong written and verbal communication skills. Excellent organizational and time-management skills. Ability to work independently and collaboratively across remote and in-office settings. Salary Description $35,000-$38,000

About Us We design, install, and maintain advanced electrical systems. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems. Miller Electric-The Administrative Assistant provides comprehensive departmental support to the Directors, management, and department staff. Responsibilities include ensuring efficient operation and completion of administrative tasks. This role is essential in maintaining an organized office environment by managing diverse responsibilities that aid in achieving departmental goals. Benefits: Medical, Dental, and Prescription Drug Insurance (100% of the premium covered by Miller Electric...yep, seriously) 401k retirement and matching Life Insurance Accidental Death & Dismemberment Insurance Short & Long-Term Disability Insurance Flexible Spending Accounts Paid Vacation & Holidays Tuition Reimbursement Program Wellness Program Essential Duties & Responsibilities Timesheet Management: Review ESS timesheets for accuracy and timeliness. Department Coordination: Support activities across various locations, ensuring smooth workflow and communication. Onboarding: Assist with department employee onboarding and training. Travel Coordination: Arrange business travel plans and manage subsequent employee reimbursement requests. Employee Transactions: Handle requests for credit cards and other transactions. Event Planning: Organize and manage departmental meetings and events. Plan and organize activities that promote team cohesion and well-being. Ordering: Order business cards and miscellaneous departmental needs, request devices or equipment, and manage inventory. Vendor Relations: Set up new vendors/suppliers, resolve billing issues, and ensure smooth vendor communication and payments. Management Support: Assist management with special projects and requests. Assist with meetings, including document creation and meeting minutes. Departmental Support: Maintain department email groups and staff contact lists, helping create templates and standard documents for department use. Assist with departmental needs as needed with management approval. Workplace Organization: Organize workplace logistics to ensure an efficient and conducive working environment. Financial Operations: Ensure accurate financial management for VDC and fabrication projects, tracking reallocations, and submitting journal entries. Maintain effective communication with project teams and the accounting department to ensure alignment and accuracy. Conduct project audits as needed. Marketing Material: Assist in preparing presentations and reports for departmental meetings and conferences. Collaborate with department staff and marketing to create marketing presentations, brochures, etc. Vendor Relations: Set up new vendors/suppliers with applications, W-9s, and COIs as required. Assist vendors with billing issues, invoices, and communication. Request checks as needed. HR Assistance: Bridge communication to assist with employee needs/concerns. Upper Management Support: Assist upper management with special projects and requests. Fleet Management: Assist the fabrication team with fleet-related needs. Prefab Leadership Support: Support all shop foremen and managers with administrative needs. Qualifications Proven experience as an Administrative Assistant or similar role. Must be organized and detail-oriented; ability to coordinate multiple tasks at once. Strong communication skills, both written and verbal. Proficiency in Microsoft Office, G-suite, and other software required to perform job-related responsibilities. Ability to maintain confidentiality and handle sensitive information. Strong attention to detail and problem-solving skills. Ability to work independently and as part of a team. A proactive approach to handling a variety of office tasks. Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Seeking an Experienced Administrative Assistant support professional for a highly successful Real Estate Team by implementing and continually improving administrative and marketing systems, procedures and policies. Your roles will include but not be limited to executive assistant, client care coordinator, and marketing coordinator. Responsibilities: Self-motivated and accountable Excellent customer service skills Ability to work under pressure Excellent organizational and follow through skills Detail oriented Excellent written and verbal communication skills Multi-task effectively Have reliable vehicle Real Estate Experience A Plus MS Office: Word, Excel, PowerPoint, and Publisher Adobe Acrobat Adobe Photoshop Mac/Windows operating systems. Required: Be very comfortable with systems and putting systems in place Answer calls Schedule meetings and manage calendars Perform miscellaneous errands Familiar with marketing and social media General printing and scanning of materials Minimum of 2 years experience Please include a Cover Letter as well as the results of your test BENEFITS Medical, Dental and Vision Insurance Financial Planning Life Insurance Disability Insurance Long-Term Care Insurance

Benefits: Free Membership Employee discounts Flexible schedule Opportunity for advancement Training & development Administrative Coordinator The Administrative Coordinator is an elevated Member Service Representative position. As a leader in the gym, the Administrative Coordinator is the primary team member executing on the administrative play of the gym. Responsibilities will include but will not be limited to the following: Executing on the MSR job description Leading the MSR team by example Clearing the pending membership queue daily Calling on the Daily Delinquency report daily Calling on the RFC report daily/weekly Review and amend timesheets as needed Call and Assign 30/60/90 member no use report Inventory and order retail products as needed Inventory and order cleaning and office supplies Offers feedback on administrative best practices Compensation: $15.00 - $17.00 per hour Crunch Fitness is looking for energetic, enthusiastic people that are passionate about health and fitness to join our team. Looking to combine work, fitness and fun? Crunch Fitness is looking for energetic, enthusiastic people that are passionate about health and fitness to join our team. Working at Crunch is more than a job, it's an opportunity to inspire others to reach their fitness goals. Our ‘No Judgments' philosophy attracts a diverse and welcoming group of professionals and makes Crunch an amazing company to work for. Crunch is a gym that believes in making serious exercise fun by fusing fitness and entertainment and pioneering a philosophy of No Judgments. Our gyms are packed with the latest state-of-the-art cardio and strength training equipment, weight room, full service locker rooms with showers, tanning booths, HydroMassage bed, and an extensive schedule of Crunch's signature classes including Zumba , BodyWeb with TRX , Yoga Body Sculpt, Belly Butt and Thighs Bootcamp, and more.

This has been updated my manually typing this detail in and using the editor. As a solutions-based company, COMPANY NAME is focused on innovation in support of the warfighters and aligning our expertise to deliver the highest quality of service. Powered by our highly skilled workforces, we provide expert consultation on network and weapons systems acquisition programs, maintenance/modernization programs, and sustainment programs with solutions in Digital Transformation, Advanced Engineering, Physical Sciences Research, Platform Lifecycle Support, and Technical Services. Since our establishment, we have demonstrated and perfected our ability to manage the customer's needs, no matter how complex - offering exceptional service and the Precise solution. We are seeking a Program Management Analyst, Senior for our PMA 209 MAST Team. The ideal candidate will able to do the below listed duties and meet the following requirements. Functional Description: Applies analytic techniques in the evaluation of program/project objectives. Analyzes requirements, status, budget and schedules. Performs management, technical, or business case analyses. Collects, completes, organizes and interprets data relating to aircraft/weapon/project acquisition and product programs. Tracks program/project status and schedules. Applies Government-instituted processes for documentation, change control management and data management. Required Education: Senior - MA/MS degree Required Experience: Senior - over 10 years of combined experience performing duties described in the functional description. Must be able to obtain and maintain a Secret security clearance. Due to the sensitivity of customer related requirements, U.S. Citizenship is required. Precise Systems values employee contributions, promotes diverse opportunities for professional growth, and prioritizes overall well-being. Our comprehensive professional services benefits package includes health insurance, life and accidental death and dismemberment coverage, disability insurance, retirement plans, holiday pay, employee-managed leave, and professional growth opportunities. We recognize exceptional performance and alignment with our core values through our STAR Award recognition program. Compensation at Precise Systems is determined by various factors, including education, experience, skills, competencies, and contract-specific requirements. The salary range for this position is $77,083.55 to $146,119.20 (annualized USD). This range represents the standard pay for this role and is just one component of Precise Systems' total compensation package. Precise Systems is committed to fair and equitable pay practices in alignment with applicable pay transparency laws and equal employment opportunity standards. Precise Systems and its subsidiaries are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment and shared Vision and Values of Integrity, Respect, and Responsibility allow us to leverage differences, encourage innovation, and expand our success in the global marketplace. Precise Systems and its subsidiaries are Equal Opportunity /Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, status as an individual with a disability, or any legally protected status under federal, state, or local law. Required Skills This has been updated my manually typing this detail in and using the editor. Intermediate knowledge of Microsoft Office Suite including Excel and PowerPoint. Requires knowledge of organization policies and practices. Possess a strong work ethic and a high level of professionalism. A team player who handles multiple projects simultaneously in a fast paced environment.

We are seeking a detail-oriented and organized Administrative Assistant to provide essential support to our office operations. The ideal candidate will be professional, dependable, bilingual, and capable of managing multiple tasks while maintaining a welcoming and efficient office environment. Responsibilities * Greet clients and visitors with a positive and professional attitude * Answer and direct phone calls and emails in a timely manner * Receive and distribute incoming and outgoing mail * Process burn permits accurately and efficiently * Maintain office supplies and place orders as needed * Assist with filing, scanning, and organizing documents * Provide general administrative support to staff as needed * Assist Human Resources with administrative tasks as required Requirements * Bilingual (required) * Willing to be HIPAA certified after hired * Proven experience as an Administrative Assistant or similar role preferred * Excellent communication and interpersonal skills * Ability to prioritize tasks and manage time effectively * High school diploma or equivalent required; additional qualifications in Office Administration are a plus * Ability to work a full-time schedule Benefits * 401(k) * Health insurance * Dental insurance * Vision insurance * Life insurance * Supplemental benefits * Paid time off Equal Opportunity Employer, including disabled and veterans. View Company Information To see other positions, click here.

Top reasons to work for SMA Healthcare: * Career growth and advancement potential * Great benefits such as: Health, Dental, Vision, Life, & Disability Insurance * Tuition Reimbursement * Paid Personal Leave and Paid Holidays * 403b Retirement Plan (matches one to one of employee contribution for the first 3%, then a 50% match on the next 6% of employee contribution) Essential Job Functions: * Receives telephone calls and answers questions; coordinates communication between the team and persons served; schedules appointments; gives information to callers and works with callers to relieve urgent situations or temporarily manage them until other staff are available; decides when and how to quickly refer calls to other staff. * As required by program, prepares the monthly staff work schedule and recommends and revises policies and procedures pertaining to the schedules. * Orders and maintains program supplies and equipment, and schedules maintenance on program vehicles. * Processes a variety of correspondence, requests, and reports; reviews and researches subject matter and prepares replies; processes a variety of department reporting, purchasing, and legal documents. * Sets up and maintains complex department filing and records system; maintains client, facility, personnel, and other files in accordance with program policies, procedures, and requirements; assists with quality assurance requirements for files. * Acquires client authorizations and requests records as required by the assigned program. * Manages and documents all cash transactions with receipts signed by recipient upon receiving cash. * Completes all data input and coordinates the computer and management information systems for the assigned program(s). * Manages calendars for assigned staff. * Registers assigned team members for special events, conferences, webinars, etc., makes travel arrangements, and submits forms for mileage. * Interacts with all levels of staff, including Board members. * Assists with coordinating special events. * Reconciles credit card transactions. * Schedules, attends and records minutes for assigned meetings. * Demonstrates familiarity with State and Federal guidelines, contract requirements and any ACHA and DCF Standards. * Collects, organizes, documents, and files occurrence reports in the agency's Electronic Medical Record. * Monitors receipt of program safety report and follows-up as needed. * Performs miscellaneous job-related duties as assigned. Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Education and/or Experience: Possession of a high school diploma. Two years of experience in an administrative assistant capacity, accounts receivable, and/or data entry preferred. Completed college or related vocational training may be considered on a year-for-year basis for the required experience. Knowledge/Skills/and Abilities: * Knowledge of accounting/bookkeeping/insurance requirements. * Ability to enter data quickly and accurately. * Ability to make mathematical calculations. * Ability to maintain, verify, and reconcile records and accounts. * Ability to recognize and correct errors. * Ability to use various computer programs, including Microsoft Word and Excel. * Ability to prepare clear and concise reports. * Ability to communicate effectively and maintain effective working relationships with co-workers. Necessary Special Requirements: Possession of a valid Florida driver's license, acceptable driving record, and proof of personal automobile insurance if required to drive an SMA vehicle and/or use a personal vehicle for SMA business. Complete State of Florida mandatory background screening prior to start of employment. Complete SMA required training during the first six (6) months of employment and updated if required. Physical: Mobility and ability to bend and reach during an 8-12 hour day. Able to lift minimum 10 pounds. Visual and auditory acuity sufficient to evaluate, intervene, treat, and record client health care needs. Fine motor skills for legible and accurate charting, daily correspondence and presentation, either manually or orally. Work endurance ability to work 8-12 hour shifts with a meal break, as possible. Routine 8-12 hour shifts. Hours and days off may vary. Extra hours may be required. Work assignment locations may vary.