Become An Administrative Coordinator

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Working As An Administrative Coordinator

Interacting With Computers
Getting Information
Performing Administrative Activities
Communicating with Supervisors, Peers, or Subordinates
Establishing and Maintaining Interpersonal Relationships

Mostly Sitting
Repetitive
$55,533
Average Salary

What Does An Administrative Coordinator Do

An Administrative Coordinator manages and supervises a wide variety of administrative, secretarial, and program support activities. They resolve administrative problems through analyzing information and identifying proper solutions.

How To Become An Administrative Coordinator

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Administrative Coordinator jobs

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Administrative Coordinator Career Paths

Administrative Coordinator

Operations Manager Plant Manager General Manager

Account Manager

5 Yearsyrs

Specialist Security Officer Night Auditor

Assistant General Manager

5 Yearsyrs

Administrative Manager Operations Manager

Branch Manager

6 Yearsyrs

Project Manager Program Manager General Manager

Chief Executive Officer

8 Yearsyrs

Human Resources Coordinator Human Resources Manager

Director Of Human Resources

10 Yearsyrs

Operations Manager General Manager

District Manager

7 Yearsyrs

Specialist Analyst Finance Analyst

Finance Manager

7 Yearsyrs

Event Coordinator Sales Coordinator Assistant General Manager

Food And Beverage Manager

5 Yearsyrs

Program Coordinator Program Manager

General Manager

7 Yearsyrs

Human Resources Coordinator Human Resources Generalist

Human Resources Business Partner

10 Yearsyrs

Project Manager Senior Project Manager Senior Product Manager

Marketing Director

7 Yearsyrs

Program Manager General Manager Account Executive

Marketing Manager

6 Yearsyrs

Marketing Coordinator Account Executive Sales Manager

Office Manager

5 Yearsyrs

Program Coordinator Project Manager Program Manager

Operations Director

9 Yearsyrs

Administrative Manager Human Resources Coordinator Specialist

Operations Manager

7 Yearsyrs

Human Resources Manager Property Manager Accountant

Payroll Manager

7 Yearsyrs

Program Manager Marketing Manager General Manager

President/Chief Executive Officer

10 Yearsyrs

Project Coordinator Project Manager

Program Manager

8 Yearsyrs

Marketing Coordinator Account Manager Operations Manager

Purchasing Manager

9 Yearsyrs

Project Coordinator Business Analyst Senior Consultant

Senior Manager

10 Yearsyrs

Average Length of Employment

Senior Administrative Assistant 4.4 years
Administrator Secretary 4.0 years
Administrative Professional 3.7 years
Executive Administrator 3.7 years
Administrative Services Coordinator 3.7 years
Administrative Assistant Lead 3.6 years
Senior Administrative Coordinator 3.6 years
Administrative Specialist 3.6 years
Administrator Support Coordinator 3.4 years
Administrative Services Assistant 3.4 years
Office Coordinator/Administrative Assistant 3.3 years
Administrative Assistant/Project Coordinator 3.3 years
Corporate Administrative Assistant 3.2 years
Administrative Associate 3.1 years
Administrative Assistant/Events Coordinator 3.1 years
Administrative Assistant/Communications 3.0 years
Administrative Coordinator 3.0 years
Administrative Assistant 3.0 years
Administrative Aide 3.0 years
Administrative Assistant To The Dean 3.0 years
Administrative Support 2.8 years
Operations Coordinator 2.8 years
Program And Administrative Assistant 2.6 years
Assistant To The Director Of Operations 2.6 years
Assistant To The Director 2.5 years
Assistant Project Coordinator 2.3 years
Coordinator Assistant 2.0 years

Top Careers Before Administrative Coordinator

Top Careers After Administrative Coordinator

Administrative Coordinator Demographics

Gender

Female
82.5%
Male
15.3%
Unknown
2.2%

Ethnicity

White
79.3%
Hispanic or Latino
11.4%
Asian
6.8%
Unknown
1.8%
Black or African American
0.7%

Languages Spoken

Spanish
59.2%
French
11.4%
German
4.3%
Portuguese
3.2%
Italian
3.1%
Mandarin
2.9%
Chinese
2.8%
Arabic
2.2%
Korean
2.0%
Russian
1.4%
Japanese
1.4%
Hindi
1.2%
Urdu
0.9%
Dutch
0.7%
Hebrew
0.7%
Vietnamese
0.6%
Cantonese
0.6%
Greek
0.6%
Swedish
0.4%
Gujarati
0.4%

Administrative Coordinator

Unfortunately we don’t have enough data for this section.

Administrative Coordinator Education

Schools

University of Phoenix
25.5%
Strayer University
6.4%
Liberty University
5.6%
University of Maryland - University College
5.2%
Ashford University
4.9%
Temple University
4.2%
Kaplan University
4.2%
Southern New Hampshire University
4.1%
Georgia State University
3.8%
George Mason University
3.7%
American InterContinental University
3.6%
Northern Virginia Community College
3.5%
Delgado Community College
3.5%
Capella University
3.3%
Walden University
3.2%
Southeastern Louisiana University
3.2%
University of Houston
3.1%
Northeastern University
3.1%
Baton Rouge Community College
3.0%
University of Central Florida
2.8%

Majors

Degrees

Bachelors
37.4%
Other
24.5%
Masters
17.7%
Associate
11.9%
Certificate
5.7%
Diploma
1.3%
Doctorate
1.1%
License
0.4%

Administrative Coordinator

Unfortunately we don’t have enough data for this section.

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Full Time

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Internship

Temporary

Real Administrative Coordinator Salaries

Job Title	Company	Location	Start Date	Salary
Administrative Coordinator	Hand-In-Hand Homecare, Inc.	La Palma, CA	Mar 08, 2016	$165,880
Director, Administration & Coordination Department	Garron International Limited	New York, NY	Oct 01, 2011	$165,000
Administrative Coordinator	Boulevard Apparel, Inc.	Los Angeles, CA	Oct 17, 2016	$163,010
Administrative Coordinator	Kaplan, Lim, Brignoni and Ceniza	Los Angeles, CA	Jul 26, 2016	$163,010
Administrative Coordinator	Robin Singh Educational Services, Inc.	Los Angeles, CA	Aug 06, 2016	$127,691
Practice Administrator/Coordinator	Petlife Veterinary Professional Corporation	Collingswood, NJ	Feb 05, 2016	$127,213
Administrative Coordinator	Island Pacific Supermarkets Inc.	Union City, CA	Oct 08, 2014	$119,163
Administrative Coordinator	Kaplan, Lim, Brignoni and Ceniza	Los Angeles, CA	Oct 15, 2015	$100,197
Administrative Coordinator	Shamloo & Co (DBA. at&C)	Los Angeles, CA	Nov 07, 2014	$99,905
Administrative Coordinator	Robin Transport, Inc.	Miami, FL	Feb 05, 2009	$85,880
Administrative Coordinator	Becec, Inc.	New York, NY	Feb 09, 2010	$84,565
Administrative Coordinator	Baker Bros. Advisors, LLC	New York, NY	Mar 21, 2016	$80,266
Administrative Coordinator	Flushing	NY	Feb 02, 2015	$80,163
Administrative Coordinator	Bigman Entertainment, Inc.	Irvine, CA	Nov 19, 2015	$57,158
Administrative Coordinator	United Fabrics International, Inc.	Los Angeles, CA	Oct 01, 2011	$56,746
Administrative Coordinator	Modern Motors, Inc.	Irvine, CA	Nov 29, 2016	$56,701
Administrative Coordinator	Wildwood Enterprises, Inc.	Santa Monica, CA	Jul 08, 2015	$56,368
Administrative Coordinator	Manekineko Travel Inc. DBA Wing Mate Travel	Los Angeles, CA	Jun 10, 2015	$56,368
Business Administrative Coordinator	Gsmusa, Inc.	Englewood, NJ	Mar 15, 2010	$55,000
Administrative Coordinator	Shubh Hotel Lincoln, LLC	Lincoln, NE	Mar 16, 2010	$54,850
Administrative Coordinator	Noffra 2000, LLC	Miramar, FL	Dec 15, 2014	$54,000
Administrative Coordinator	J & J International, Inc.	West Caldwell, NJ	Oct 01, 2012	$44,140
Administrative Coordinator	Foothill Aids Project	Claremont, CA	May 26, 2011	$43,827
Administrative Coordinator	Sc Prestige Parking, Inc.	Los Angeles, CA	Oct 07, 2014	$43,639
Research/Administrative Coordinator	Fresco International Corporation	Walnut, CA	Jan 14, 2011	$43,472
Business Administrative Coordinator	Gsmusa, Inc.	Englewood, NJ	Oct 01, 2010	$43,077 - $55,000
Administrative Coordinator	Belvedere Partners Corp.	New York, NY	Mar 17, 2010	$43,055
Financial & Administrative Coordinator	Neoortho North America LLC	Fort Myers, FL	Sep 13, 2014	$42,494
Administrative Coordinator	Synergy Refrigeration, Inc.	Kennesaw, GA	Oct 01, 2009	$42,324

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Top Skills for An Administrative Coordinator

Top Administrative Coordinator Skills

Office Procedures
Payroll
Data Entry

You can check out examples of real life uses of top skills on resumes here:

Supported the training of office procedures of 7 new lab members over a period of eight weeks.
Assisted the accounting and HR offices with payroll and end of month/year reports.
Document preparation, photocopying and scanning document, prepare expense reports, filing, data entry and office supply control.
Compiled financial reports pertaining to receipts, expenditures, and profit and loss.
Offer customer service support and assist human resource generalist with administrative duties.