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Become An Administrative Coordinator

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Working As An Administrative Coordinator

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $55,533

    Average Salary

What Does An Administrative Coordinator Do

An Administrative Coordinator manages and supervises a wide variety of administrative, secretarial, and program support activities. They resolve administrative problems through analyzing information and identifying proper solutions.

How To Become An Administrative Coordinator

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Administrative Coordinator jobs

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Administrative Coordinator Career Paths

Administrative Coordinator
Operations Manager Plant Manager General Manager
Account Manager
5 Yearsyrs
Specialist Security Officer Night Auditor
Assistant General Manager
5 Yearsyrs
Administrative Manager Operations Manager
Branch Manager
6 Yearsyrs
Project Manager Program Manager General Manager
Chief Executive Officer
8 Yearsyrs
Human Resources Coordinator Human Resources Manager
Director Of Human Resources
10 Yearsyrs
Operations Manager General Manager
District Manager
7 Yearsyrs
Specialist Analyst Finance Analyst
Finance Manager
7 Yearsyrs
Event Coordinator Sales Coordinator Assistant General Manager
Food And Beverage Manager
5 Yearsyrs
Program Coordinator Program Manager
General Manager
7 Yearsyrs
Human Resources Coordinator Human Resources Generalist
Human Resources Business Partner
10 Yearsyrs
Project Manager Senior Project Manager Senior Product Manager
Marketing Director
7 Yearsyrs
Program Manager General Manager Account Executive
Marketing Manager
6 Yearsyrs
Marketing Coordinator Account Executive Sales Manager
Office Manager
5 Yearsyrs
Program Coordinator Project Manager Program Manager
Operations Director
9 Yearsyrs
Administrative Manager Human Resources Coordinator Specialist
Operations Manager
7 Yearsyrs
Human Resources Manager Property Manager Accountant
Payroll Manager
7 Yearsyrs
Program Manager Marketing Manager General Manager
President/Chief Executive Officer
10 Yearsyrs
Project Coordinator Project Manager
Program Manager
8 Yearsyrs
Marketing Coordinator Account Manager Operations Manager
Purchasing Manager
9 Yearsyrs
Project Coordinator Business Analyst Senior Consultant
Senior Manager
10 Yearsyrs
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Administrative Coordinator Demographics

Gender

  • Female

    82.5%
  • Male

    15.3%
  • Unknown

    2.2%

Ethnicity

  • White

    79.3%
  • Hispanic or Latino

    11.4%
  • Asian

    6.8%
  • Unknown

    1.8%
  • Black or African American

    0.7%
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Languages Spoken

  • Spanish

    59.2%
  • French

    11.4%
  • German

    4.3%
  • Portuguese

    3.2%
  • Italian

    3.1%
  • Mandarin

    2.9%
  • Chinese

    2.8%
  • Arabic

    2.2%
  • Korean

    2.0%
  • Russian

    1.4%
  • Japanese

    1.4%
  • Hindi

    1.2%
  • Urdu

    0.9%
  • Dutch

    0.7%
  • Hebrew

    0.7%
  • Vietnamese

    0.6%
  • Cantonese

    0.6%
  • Greek

    0.6%
  • Swedish

    0.4%
  • Gujarati

    0.4%
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Administrative Coordinator

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Administrative Coordinator Education

Administrative Coordinator

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Real Administrative Coordinator Salaries

Job Title Company Location Start Date Salary
Administrative Coordinator Hand-In-Hand Homecare, Inc. La Palma, CA Mar 08, 2016 $165,880
Director, Administration & Coordination Department Garron International Limited New York, NY Oct 01, 2011 $165,000
Administrative Coordinator Boulevard Apparel, Inc. Los Angeles, CA Oct 17, 2016 $163,010
Administrative Coordinator Kaplan, Lim, Brignoni and Ceniza Los Angeles, CA Jul 26, 2016 $163,010
Administrative Coordinator Robin Singh Educational Services, Inc. Los Angeles, CA Aug 06, 2016 $127,691
Practice Administrator/Coordinator Petlife Veterinary Professional Corporation Collingswood, NJ Feb 05, 2016 $127,213
Administrative Coordinator Island Pacific Supermarkets Inc. Union City, CA Oct 08, 2014 $119,163
Administrative Coordinator Kaplan, Lim, Brignoni and Ceniza Los Angeles, CA Oct 15, 2015 $100,197
Administrative Coordinator Shamloo & Co (DBA. at&C) Los Angeles, CA Nov 07, 2014 $99,905
Administrative Coordinator Robin Transport, Inc. Miami, FL Feb 05, 2009 $85,880
Administrative Coordinator Becec, Inc. New York, NY Feb 09, 2010 $84,565
Administrative Coordinator Baker Bros. Advisors, LLC New York, NY Mar 21, 2016 $80,266
Administrative Coordinator Flushing NY Feb 02, 2015 $80,163
Administrative Coordinator Bigman Entertainment, Inc. Irvine, CA Nov 19, 2015 $57,158
Administrative Coordinator United Fabrics International, Inc. Los Angeles, CA Oct 01, 2011 $56,746
Administrative Coordinator Modern Motors, Inc. Irvine, CA Nov 29, 2016 $56,701
Administrative Coordinator Wildwood Enterprises, Inc. Santa Monica, CA Jul 08, 2015 $56,368
Administrative Coordinator Manekineko Travel Inc. DBA Wing Mate Travel Los Angeles, CA Jun 10, 2015 $56,368
Business Administrative Coordinator Gsmusa, Inc. Englewood, NJ Mar 15, 2010 $55,000
Administrative Coordinator Shubh Hotel Lincoln, LLC Lincoln, NE Mar 16, 2010 $54,850
Administrative Coordinator Noffra 2000, LLC Miramar, FL Dec 15, 2014 $54,000
Administrative Coordinator J & J International, Inc. West Caldwell, NJ Oct 01, 2012 $44,140
Administrative Coordinator Foothill Aids Project Claremont, CA May 26, 2011 $43,827
Administrative Coordinator Sc Prestige Parking, Inc. Los Angeles, CA Oct 07, 2014 $43,639
Research/Administrative Coordinator Fresco International Corporation Walnut, CA Jan 14, 2011 $43,472
Business Administrative Coordinator Gsmusa, Inc. Englewood, NJ Oct 01, 2010 $43,077 -
$55,000
Administrative Coordinator Belvedere Partners Corp. New York, NY Mar 17, 2010 $43,055
Financial & Administrative Coordinator Neoortho North America LLC Fort Myers, FL Sep 13, 2014 $42,494
Administrative Coordinator Synergy Refrigeration, Inc. Kennesaw, GA Oct 01, 2009 $42,324

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Top Skills for An Administrative Coordinator

OfficeProceduresPayrollDataEntryFinancialReportsCustomerServiceTravelArrangementsPurchaseOrdersExpenseReportsOfficeSuppliesSafetyHumanResourcesPowerpointSpecialProjectsPhoneCallsSuperviseSpecialEventsMeetingMinutesAuditOfficeEquipmentStaffMembers

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Top Administrative Coordinator Skills

  1. Office Procedures
  2. Payroll
  3. Data Entry
You can check out examples of real life uses of top skills on resumes here:
  • Supported the training of office procedures of 7 new lab members over a period of eight weeks.
  • Assisted the accounting and HR offices with payroll and end of month/year reports.
  • Document preparation, photocopying and scanning document, prepare expense reports, filing, data entry and office supply control.
  • Compiled financial reports pertaining to receipts, expenditures, and profit and loss.
  • Offer customer service support and assist human resource generalist with administrative duties.

Top Administrative Coordinator Employers

Administrative Coordinator Videos

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