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Become An Administrative Coordinator

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Working As An Administrative Coordinator

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $54,806

    Average Salary

What Does An Administrative Coordinator Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become An Administrative Coordinator

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Administrative Coordinator Career Paths

Administrative Coordinator
Operations Manager Analyst Finance Analyst
Accounting Manager
8 Yearsyrs
Case Manager Account Manager Billing Specialist
Accounts Receivable Manager
6 Yearsyrs
Program Manager Service Director Nursing Director
Administrative Director
8 Yearsyrs
Operations Manager Assistant Director Office Manager
Administrative Manager
6 Yearsyrs
Specialist Security Officer Night Auditor
Assistant General Manager
5 Yearsyrs
Project Coordinator Program Manager General Manager
Business Manager
7 Yearsyrs
Administrative Manager Operations Manager Bookkeeper
Business Office Manager
8 Yearsyrs
Program Coordinator Program Manager General Manager
Center Manager
6 Yearsyrs
Project Coordinator Account Manager
Client Services Manager
7 Yearsyrs
Human Resources Assistant Specialist Case Manager
Clinical Manager
8 Yearsyrs
Project Manager President Data Analyst
Data Manager
6 Yearsyrs
Specialist Case Manager Admissions Coordinator
Director Of Admissions
7 Yearsyrs
Administrative Manager Human Resources Coordinator
Executive Assistant/Human Resources
6 Yearsyrs
Human Resources Coordinator Specialist Maintenance Technician
Facilities Manager
7 Yearsyrs
Human Resources Coordinator Human Resources Generalist
Human Resources Business Partner
10 Yearsyrs
Program Manager Technical Director Production Manager
Logistics Manager
7 Yearsyrs
Program Coordinator Assistant Director Office Manager
Office Manager Of Human Resources
7 Yearsyrs
Project Manager Construction Manager Operations Manager
Practice Manager
9 Yearsyrs
Human Resources Assistant Recruiter Operations Manager
Service Director
10 Yearsyrs
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Average Length of Employment
Top Careers Before Administrative Coordinator
Secretary 4.8%
Internship 4.4%
Cashier 3.0%
Teller 2.4%
Manager 2.0%
Clerk 1.9%
Top Careers After Administrative Coordinator
Manager 2.7%
Internship 2.5%

Do you work as an Administrative Coordinator?

Administrative Coordinator Demographics

Gender

Female

82.5%

Male

15.3%

Unknown

2.2%
Ethnicity

White

60.1%

Hispanic or Latino

15.9%

Black or African American

13.2%

Asian

7.1%

Unknown

3.7%
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Foreign Languages Spoken

Spanish

60.0%

French

11.3%

German

4.0%

Portuguese

3.2%

Mandarin

2.9%

Italian

2.9%

Chinese

2.5%

Arabic

2.2%

Korean

2.1%

Japanese

1.6%

Russian

1.4%

Hindi

1.2%

Vietnamese

0.7%

Hebrew

0.7%

Urdu

0.7%

Swedish

0.6%

Gujarati

0.6%

Greek

0.6%

Dutch

0.5%

Cantonese

0.5%
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Administrative Coordinator Education

Schools

University of Phoenix

25.8%

Strayer University

6.4%

Liberty University

5.6%

University of Maryland - University College

5.3%

Ashford University

4.6%

Temple University

4.3%

Kaplan University

4.0%

Southern New Hampshire University

3.9%

George Mason University

3.7%

Georgia State University

3.7%

Delgado Community College

3.5%

Northern Virginia Community College

3.4%

American InterContinental University

3.3%

Walden University

3.3%

Southeastern Louisiana University

3.3%

Northeastern University

3.3%

Baton Rouge Community College

3.2%

Capella University

3.2%

University of Houston

3.1%

Southern University and A & M College

3.1%
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Majors

Business

35.6%

Health Care Administration

6.6%

Psychology

5.9%

Accounting

5.5%

Communication

5.2%

Management

4.3%

Human Resources Management

4.3%

Criminal Justice

3.6%

Nursing

3.2%

English

3.2%

Liberal Arts

3.0%

Marketing

3.0%

General Studies

2.7%

Education

2.4%

Legal Support Services

2.3%

Sociology

2.1%

Political Science

2.0%

Computer Information Systems

1.8%

Public Relations

1.7%

Elementary Education

1.6%
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Degrees

Bachelors

37.0%

Other

24.6%

Masters

17.7%

Associate

12.1%

Certificate

5.7%

Diploma

1.3%

Doctorate

1.1%

License

0.5%
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Administrative Coordinator Videos

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Full Time
Part Time
Internship
Temporary

Real Administrative Coordinator Salaries

Job Title Company Location Start Date Salary
Administrative Coordinator Hand-In-Hand Homecare, Inc. La Palma, CA Mar 08, 2016 $165,880
Administrative Coordinator Boulevard Apparel, Inc. Los Angeles, CA Oct 17, 2016 $163,010
Administrative Coordinator Kaplan, Lim, Brignoni and Ceniza Los Angeles, CA Jul 26, 2016 $163,010
Adminstrative Coordinator Community Maintenance Group, LLC Los Angeles, CA Nov 04, 2016 $163,010
Administrative Coordinator Robin Singh Educational Services, Inc. Los Angeles, CA Aug 06, 2016 $127,691
Coordinator of Administrative Operations Romex Textiles, Inc. Los Angeles, CA Sep 28, 2015 $121,000
Administrative Coordinator Island Pacific Supermarkets Inc. Union City, CA Oct 08, 2014 $119,163
Administrative Coordinator Kaplan, Lim, Brignoni and Ceniza Los Angeles, CA Oct 15, 2015 $100,197
Administrative Coordinator Shamloo & Co (DBA. at&C) Los Angeles, CA Nov 07, 2014 $99,905
Administrative Coordinator Robin Transport, Inc. Miami, FL Feb 05, 2009 $85,880
Administrative Coordinator Becec, Inc. New York, NY Feb 09, 2010 $84,565
Administrative Coordinator Baker Bros. Advisors, LLC New York, NY Mar 21, 2016 $80,266
Administrative Coordinator Flushing NY Feb 02, 2015 $80,163
Administrative Coordinator Network Experts Inc. Beverly Hills, CA May 29, 2012 $75,529
Administrative Coordinator Modern Motors, Inc. Irvine, CA Nov 29, 2016 $56,701
Administrative Coordinator Wildwood Enterprises, Inc. Santa Monica, CA Jul 08, 2015 $56,368
Administrative Coordinator Manekineko Travel Inc. DBA Wing Mate Travel Los Angeles, CA Jun 10, 2015 $56,368
Business Administrative Coordinator Gsmusa, Inc. Englewood, NJ Mar 15, 2010 $55,000
Administrative Coordinator Shubh Hotel Lincoln, LLC Lincoln, NE Mar 16, 2010 $54,850
Administrative Coordinator Noffra 2000, LLC Miramar, FL Dec 15, 2014 $54,000
Administrative Coordinator John O'Connor Md Pa Marathon, FL Dec 01, 2009 $53,638
Patient Coordinator/Administrative Coordinator Zoltan Rusznak, D.D.S., P.C. Ashburn, VA Sep 19, 2015 $53,040
Administrative Coordinator California Alliance Telecard, Inc. San Francisco, CA Feb 08, 2008 $44,557
Administrative Coordinator J & J International, Inc. West Caldwell, NJ Oct 01, 2012 $44,140
Administrative Coordinator Foothill Aids Project Claremont, CA May 26, 2011 $43,827
Administrative Coordinator Sc Prestige Parking, Inc. Los Angeles, CA Oct 07, 2014 $43,639
Research/Administrative Coordinator Fresco International Corporation Walnut, CA Jan 14, 2011 $43,472
Business Administrative Coordinator Gsmusa, Inc. Englewood, NJ Oct 01, 2010 $43,077 -
$55,000
Administrative Coordinator Belvedere Partners Corp. New York, NY Mar 17, 2010 $43,055
Financial & Administrative Coordinator Neoortho North America LLC Fort Myers, FL Sep 13, 2014 $42,494

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Top Skills for An Administrative Coordinator

  1. Office Procedures
  2. Payroll
  3. Office Supplies
You can check out examples of real life uses of top skills on resumes here:
  • Establish and maintain organized paper and electronic filing systems according to office procedures to ensure the expeditious retrieval of information.
  • Provided administrative support to recruiters, processed payroll, conducted new hire orientation, and benefits administration.
  • Ordered office supplies and proactively monitored department equipment needs.
  • Assisted Associate Director Event Planning/Coordination Customer Service Data Entry Mail Processing Administrative Task performed with Microsoft Word, Excel and PowerPoint
  • Maintain accounts payable, and accounts receivable, invoices, personnel files, personnel and physical security documentation and company reports.

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Top 10 Best States for Administrative Coordinators

  1. Massachusetts
  2. District of Columbia
  3. California
  4. Rhode Island
  5. Connecticut
  6. Alaska
  7. Minnesota
  8. New Jersey
  9. Washington
  10. Nevada
  • (1,002 jobs)
  • (284 jobs)
  • (2,784 jobs)
  • (71 jobs)
  • (245 jobs)
  • (49 jobs)
  • (431 jobs)
  • (566 jobs)
  • (448 jobs)
  • (117 jobs)

Top Administrative Coordinator Employers

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