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Become An Administrative Coordinator

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Working As An Administrative Coordinator

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $55,533

    Average Salary

What Does An Administrative Coordinator Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become An Administrative Coordinator

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Administrative Coordinator jobs

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Administrative Coordinator Career Paths

Administrative Coordinator
Operations Manager Plant Manager General Manager
Account Manager
5 Yearsyrs
Specialist Security Officer Night Auditor
Assistant General Manager
5 Yearsyrs
Administrative Manager Operations Manager
Branch Manager
6 Yearsyrs
Project Manager Program Manager General Manager
Chief Executive Officer
8 Yearsyrs
Human Resources Coordinator Human Resources Manager
Director Of Human Resources
10 Yearsyrs
Operations Manager General Manager
District Manager
7 Yearsyrs
Specialist Analyst Finance Analyst
Finance Manager
7 Yearsyrs
Event Coordinator Sales Coordinator Assistant General Manager
Food And Beverage Manager
5 Yearsyrs
Program Coordinator Program Manager
General Manager
7 Yearsyrs
Human Resources Coordinator Human Resources Generalist
Human Resources Business Partner
10 Yearsyrs
Project Manager Senior Project Manager Senior Product Manager
Marketing Director
7 Yearsyrs
Program Manager General Manager Account Executive
Marketing Manager
6 Yearsyrs
Marketing Coordinator Account Executive Sales Manager
Office Manager
5 Yearsyrs
Program Coordinator Project Manager Program Manager
Operations Director
9 Yearsyrs
Administrative Manager Human Resources Coordinator Specialist
Operations Manager
7 Yearsyrs
Human Resources Manager Property Manager Accountant
Payroll Manager
7 Yearsyrs
Program Manager Marketing Manager General Manager
President/Chief Executive Officer
10 Yearsyrs
Project Coordinator Project Manager
Program Manager
8 Yearsyrs
Marketing Coordinator Account Manager Operations Manager
Purchasing Manager
9 Yearsyrs
Project Coordinator Business Analyst Senior Consultant
Senior Manager
10 Yearsyrs
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Average Length of Employment
Senior Secretary 4.0 years
Clerk Typist 3.6 years
Budget Coordinator 3.5 years
Division Secretary 3.5 years
Unit Coordinator 3.4 years
Service Secretary 3.3 years
Branch Coordinator 3.3 years
Team Coordinator 3.0 years
Program Secretary 3.0 years
Lead Coordinator 3.0 years
Office Specialist 2.8 years
Secretary 2.8 years
Center Coordinator 2.8 years
Staff Assistant 2.6 years
Regional Assistant 2.6 years
Project Secretary 2.6 years
Coordinator 2.6 years
Office Secretary 2.5 years
Head Coordinator 2.5 years
Assistant Operator 2.3 years
Business Assistant 2.3 years
Market Coordinator 2.3 years
Event Coordinator 2.1 years
Team Assistant 2.1 years
Project Assistant 1.7 years
Top Employers Before
Secretary 4.6%
Internship 4.3%
Cashier 2.6%
Manager 2.1%
Top Employers After
Manager 2.7%
Internship 2.3%

Administrative Coordinator Demographics

Gender

Female

82.5%

Male

15.3%

Unknown

2.2%
Ethnicity

White

79.3%

Hispanic or Latino

11.4%

Asian

6.8%

Unknown

1.8%

Black or African American

0.7%
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Languages Spoken

Spanish

59.2%

French

11.4%

German

4.3%

Portuguese

3.2%

Italian

3.1%

Mandarin

2.9%

Chinese

2.8%

Arabic

2.2%

Korean

2.0%

Russian

1.4%

Japanese

1.4%

Hindi

1.2%

Urdu

0.9%

Dutch

0.7%

Hebrew

0.7%

Vietnamese

0.6%

Cantonese

0.6%

Greek

0.6%

Swedish

0.4%

Gujarati

0.4%
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Administrative Coordinator Education

Schools

University of Phoenix

25.5%

Strayer University

6.4%

Liberty University

5.6%

University of Maryland - University College

5.2%

Ashford University

4.9%

Temple University

4.2%

Kaplan University

4.2%

Southern New Hampshire University

4.1%

Georgia State University

3.8%

George Mason University

3.7%

American InterContinental University

3.6%

Northern Virginia Community College

3.5%

Delgado Community College

3.5%

Capella University

3.3%

Walden University

3.2%

Southeastern Louisiana University

3.2%

University of Houston

3.1%

Northeastern University

3.1%

Baton Rouge Community College

3.0%

University of Central Florida

2.8%
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Majors

Business

35.7%

Health Care Administration

6.4%

Psychology

6.0%

Accounting

5.4%

Communication

5.2%

Management

4.2%

Human Resources Management

4.1%

Criminal Justice

3.7%

Marketing

3.3%

Nursing

3.1%

English

3.1%

Liberal Arts

3.0%

General Studies

2.7%

Education

2.4%

Legal Support Services

2.3%

Political Science

2.1%

Sociology

2.1%

Computer Information Systems

1.8%

Public Relations

1.7%

Finance

1.7%
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Degrees

Bachelors

37.4%

Other

24.5%

Masters

17.7%

Associate

11.9%

Certificate

5.7%

Diploma

1.3%

Doctorate

1.1%

License

0.4%
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Job type you want
Full Time
Part Time
Internship
Temporary

Real Administrative Coordinator Salaries

Job Title Company Location Start Date Salary
Administrative Coordinator Hand-In-Hand Homecare, Inc. La Palma, CA Mar 08, 2016 $165,880
Administrative Coordinator Boulevard Apparel, Inc. Los Angeles, CA Oct 17, 2016 $163,010
Administrative Coordinator Kaplan, Lim, Brignoni and Ceniza Los Angeles, CA Jul 26, 2016 $163,010
Adminstrative Coordinator Community Maintenance Group, LLC Los Angeles, CA Nov 04, 2016 $163,010
Administrative Coordinator Robin Singh Educational Services, Inc. Los Angeles, CA Aug 06, 2016 $127,691
Coordinator of Administrative Operations Romex Textiles, Inc. Los Angeles, CA Sep 28, 2015 $121,000
Administrative Coordinator Island Pacific Supermarkets Inc. Union City, CA Oct 08, 2014 $119,163
Administrative Coordinator Kaplan, Lim, Brignoni and Ceniza Los Angeles, CA Oct 15, 2015 $100,197
Administrative Coordinator Shamloo & Co (DBA. at&C) Los Angeles, CA Nov 07, 2014 $99,905
Administrative Coordinator Robin Transport, Inc. Miami, FL Feb 05, 2009 $85,880
Administrative Coordinator Becec, Inc. New York, NY Feb 09, 2010 $84,565
Administrative Coordinator Baker Bros. Advisors, LLC New York, NY Mar 21, 2016 $80,266
Administrative Coordinator Flushing NY Feb 02, 2015 $80,163
Administrative Coordinator Network Experts Inc. Beverly Hills, CA May 29, 2012 $75,529
Administrative Coordinator Modern Motors, Inc. Irvine, CA Nov 29, 2016 $56,701
Administrative Coordinator Wildwood Enterprises, Inc. Santa Monica, CA Jul 08, 2015 $56,368
Administrative Coordinator Manekineko Travel Inc. DBA Wing Mate Travel Los Angeles, CA Jun 10, 2015 $56,368
Business Administrative Coordinator Gsmusa, Inc. Englewood, NJ Mar 15, 2010 $55,000
Administrative Coordinator Shubh Hotel Lincoln, LLC Lincoln, NE Mar 16, 2010 $54,850
Administrative Coordinator Noffra 2000, LLC Miramar, FL Dec 15, 2014 $54,000
Administrative Coordinator John O'Connor Md Pa Marathon, FL Dec 01, 2009 $53,638
Patient Coordinator/Administrative Coordinator Zoltan Rusznak, D.D.S., P.C. Ashburn, VA Sep 19, 2015 $53,040
Administrative Coordinator California Alliance Telecard, Inc. San Francisco, CA Feb 08, 2008 $44,557
Administrative Coordinator J & J International, Inc. West Caldwell, NJ Oct 01, 2012 $44,140
Administrative Coordinator Foothill Aids Project Claremont, CA May 26, 2011 $43,827
Administrative Coordinator Sc Prestige Parking, Inc. Los Angeles, CA Oct 07, 2014 $43,639
Research/Administrative Coordinator Fresco International Corporation Walnut, CA Jan 14, 2011 $43,472
Business Administrative Coordinator Gsmusa, Inc. Englewood, NJ Oct 01, 2010 $43,077 -
$55,000
Administrative Coordinator Belvedere Partners Corp. New York, NY Mar 17, 2010 $43,055
Financial & Administrative Coordinator Neoortho North America LLC Fort Myers, FL Sep 13, 2014 $42,494

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Top Skills for An Administrative Coordinator

OfficeProceduresPayrollDataEntryFinancialReportsCustomerServiceTravelArrangementsPurchaseOrdersExpenseReportsOfficeSuppliesSafetyHumanResourcesPowerpointSpecialProjectsPhoneCallsSuperviseSpecialEventsMeetingMinutesAuditOfficeEquipmentStaffMembers

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Top Administrative Coordinator Skills

  1. Office Procedures
  2. Payroll
  3. Data Entry
You can check out examples of real life uses of top skills on resumes here:
  • Supported the training of office procedures of 7 new lab members over a period of eight weeks.
  • Assisted the accounting and HR offices with payroll and end of month/year reports.
  • Document preparation, photocopying and scanning document, prepare expense reports, filing, data entry and office supply control.
  • Compiled financial reports pertaining to receipts, expenditures, and profit and loss.
  • Offer customer service support and assist human resource generalist with administrative duties.

Top Administrative Coordinator Employers

Administrative Coordinator Videos

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