Administrative coordinator job description

Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator. Reporting to the Manager of the Shared Services Center ( SSC ) at Mason Gross, the Administrative Coordinator supports schoolwide units in processing financial and human resource transactions for both internal and external clients.
Among the dey duties of this position are the following:

Provides excellent customer service including timely and accurate transaction processing, responding to inquiries with accurate information, and anticipating problems and proactively addressing them. Ensures external clients (vendors and instructors) are made aware of university terms and conditions by way of clear and concise communications; provides timely invoice processing and issue resolution. Stays abreast of all relevant resources, policies and procedures by regularly attending relevant training courses. Works as a team member to proactively resolve issues across the center and collaborates with coworkers to provide excellent customer service.



Minimum Education and Experience



Bachelor's degree in accounting, finance, business administration or related field. A minimum of two years experience



Required Knowledge, Skills, and Abilities



Excellent communication skills and computer literacy. Ability to demonstrate teamwork and strong interpersonal skills in collaborating with coworkers and customers to provide high-quality service. Experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices.



Overview


Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers-New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey. The nation's eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers-New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia.

Perform a variety of administrative support functions for one or more Medical Center clinics to facilitate flow of patients through the clinic visit. Job responsibilities require strong organizational skills, detailed knowledge of clinic operations, and interpretation and appropriate application of organizational and departmental policies and procedures. Strong interpersonal skills are required for effective interaction with physicians, patients and colleagues.

Answerthe telephone, greet visitors, and communicate with providers, clinical staff, and other support services following established communication pathways.
Develops and implements effective and professional clinic practices and procedures. Coordinate all logistics of clinic visit for continuity and efficiency of service. Responsible for handling clinic specific special projects. Provide services in a manner to maximize patient satisfaction and loyalty. Perform a variety of clerical duties that assist in the operation of the clinic(s). Perform area-specific support activities. Communicate appropriately using good interpersonal skills. Serve, manage and support internal and external customers. Participate in performance improvement activities. Participate as a team member and be accountable for own work responsibilities. In addition to the above job responsibilities, other duties may be assigned.
Position Compensation Range: $16.64 - $25.79 Hourly

MINIMUM REQUIREMENTS

Education: HighSchool Graduate or Equivalent

Experience: 1 year of relevant experience

Licensure: Valid Virginia Driver's License may be required.

PHYSICAL DEMANDS


Job requires standing
for prolonged periods, frequently bending/stooping, climbing (ladder, steps), reaching (overhead, extensive, repetitive) and driving. Proficient communicative, auditory and visual skills; Attention to detail and ability to write legibly; Ability to lift/push/pull 50 - 100lbs. May be exposed to fumes, vibrations, heat, dust, noise, radiation and outdoor climate.



COVID Vaccination Requirement and Guidelines


Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

University of Minnesota Physicians (M Physicians) is a non-profit organization seeking driven individuals in both clinical and non-clinical areas to help transform health and medicine. Headquartered in Minneapolis, our organization employs more than 1,200 physicians, 300 advanced practice providers and 2,200 health professionals and staff throughout Minnesota and beyond.
Join us on a mission to advance medicine.

The ASC Coordinator is a key clerical and administrative coordinator for the Ambulatory Surgery Center that manages phones, paging and Real time locator system, and communications between the ASC departments, PAC and the surgical specialty clinics. Checks patients in for surgery; greets and assists internal and external visitors; assures proper credentials of vendors and visitors. Assists ASC Leaders on administrative, care coordination matters for routine and urgent surgical care. Maintains confidential information and supports all other activities at the control desk and unit front desk.

Key responsibilities include, but are not limited to:

Takes accurate messages via phone, Vocera, RTLS, paging or in-person in a professional manner and directs such communications as appropriate. Effectively uses communication systems for both routine and emergency transactions. Knowledge of the Real Time Location System and its workings. Works collaboratively with charge nurse to coordinate scheduling of tests, lab work and other department procedures. Works collaboratively with all nursing staff, physicians, advanced practice care providers, ancillary support department staff and Office Specialist team members. Accurate and timely completion of daily billing processes. Maintains adequate forms on demand for all ASC departments. Maintains organization of all data books/binders is the ASC. Maintains unit information sources such as daily census sheets, surgical patient billing records, patient clinical results, and surgical schedules in a confidential manner. Maintains confidentiality of all information by sharing information only with those who need to know. Competes other tasks /projects as assigned in a timely manner.



Minimum Requirements:


High School Diploma or G.E.D. At least two years of office service experience and/or training beyond high school. 1-3 years experience in busy setting requiring multi-tasking abilities and exceptional customer service skills. Good working knowledge of office service job skills with demonstrated ability to take initiative with responsibilities and work independently. Must have excellent customer service skills and excellent written and verbal communication skills with the ability to type accurately. Applicants must be able to multi-task in a very busy setting (with multiple interruptions) while paying great attention to detail of tasks. Excellent Computer skills in current Microsoft Office & Outlook programs. Attention to detail, documentation skills, manual dexterity, and excellent organizational skills.


Preferred Qualifications:

2 years post high school education. Nursing Assistant or MA. Three to five years' experience in a clinic or ambulatory surgery setting. Surgery scheduling. EPIC experience. Knowledge of surgery centers.



Locations:
Mhealth Clinics and Surgery Center


Address:
909 Fulton St SE, Minneapolis, MN 55455


Hours:
Casual, scheduled 8 hours per week (Wednesday), additional hours available some weeks

M Physicians offers competitive salary and excellent benefits and provides you with the opportunity to enhance your career in the exciting field of health care through rewarding and challenging assignments and the opportunities for advancement.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.