Administrative Coordinator, Communications

Responsibility.org
Administrative Coordinator Job in Arlington, VA
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The Administrative Coordinator manages organizational details including calendar management (arranging internal and external meetings); compiles and submits expense reports and invoices; makes travel arrangements; prepares team agendas, biographies, presentation materials, and other documents; and assists team members with database management, production calendars and reports, and social media planning.
Junior Level
Mid Level
Bachelors Preferred
19d ago
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4.5

Scheduling Administrative Coordinator

Peg, LLC
Administrative Coordinator Job in Fairfax, VA
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PEG, LLC is in need of a deadline driven, team oriented, outgoing individual to fill the position of Scheduling Administrative Coordinator.
Junior Level
Bachelors Required
29d ago
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4.6

Administrative Coordinator

Christian Church (Disciples of Christ)
Administrative Coordinator Job, Remote or Indianapolis, IN
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The Ministry Coordinator will provide support for a wide variety of projects and initiatives in the Office of the General Minister and President, including but not limited to:
Full Time
Mid Level
New
1d ago
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Administrative Assistant Coordinator

Company Confidental
Administrative Coordinator Job, Remote or Miami, FL
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We are seeking an Administrative Assistant Coordinator ***Remote Work ** to join our team!
Entry Level
10d ago
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3.9

Administrative Coordinator (West Coast)

Steno
Administrative Coordinator Job, Remote or Los Angeles, CA
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Full-Time, Remote // Hourly, Non-Exempt Steno s Production Team is looking for an Administrative Coordinator (AKA Production Assistant) to join our Winning Team!
Full Time
Junior Level
25d ago
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4.2

Administrative Coordinator, Medical Education

Rosalind Franklin University of Medicine & Science
Administrative Coordinator Job, Remote or North Chicago, IL
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The Department of Foundational Sciences & Humanities in the Chicago Medical School at Rosalind Franklin University of Medicine and Science invites applications for a full-time Administrative Coordinator. The Administrative Coordinator will be responsible for the Foundational Science curriculum under the leadership of the Discipline Chair, Education Director and the Manager, Medical Education.
Full Time
Junior Level
Offers Benefits
Bachelors Required
31d ago
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Palliative Care Administrative Coordinator - Nursing

Promedica Senior Care
Administrative Coordinator Job in Savage, MD
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The Pallative Care Administrative Coordinator is responsible for coordinating and managing all day-to-day business affairs and other operational activities related to the administrative of the palliative care department.
Mid Level
New
2d ago
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4.7

Administrative Coordinator

Addison Group
Administrative Coordinator Job in Washington, DC
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Addison Group s client in Washington, DC is looking to bring on an Administrative Coordinator.
Mid Level
Bachelors Required
10d ago
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3.8

Operations / Administrative Coordinator

Equal Access International
Administrative Coordinator Job in Washington, DC
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The Operations / Administrative Coordinator reports directly to the CFO.
Full Time
Junior Level
Bachelors Required
New
2d ago
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4.3

Eight Schools Association Administrative Coordinator in Lawrenceville, NewJersey | Careers at Lawrenceville, NJ

The Lawrenceville School
Administrative Coordinator Job, Remote or Lawrenceville, NJ
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Overview The Eight Schools Association (ESA), a collaborative of eight independent boarding schools in New England, seeks a part-time administrative coordinator (7-10 hours per week) to support the collaborative work of the Association and to provide administrative support to the leadership of the ESA.
Part Time
Junior Level
Associate Required
New
4d ago
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Administrative Assistant (Entry level Job File Coordinator)

Servpro of Alexandria/Marlton/Morningside
Administrative Coordinator Job in Alexandria, VA
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Then you may be our perfect hero!As a valued SERVPRO Franchise employee, you will receive a competitive pay rate, with opportunity to learn and grow. A.C. I enjoy working at Servpro because I feel very welcomed and look forward to working with my fellow employees. Y.B. I love working at Servpro because we treat each other with kindness . All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Industries, Inc., the Franchisor, in any manner whatsoever. SERVPRO Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.
Entry Level
Easy Apply
18d ago
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Palliative Care Administrative Coordinator - Nursing

Promedica Hospice
Administrative Coordinator Job in Sykesville, MD
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The Pallative Care Administrative Coordinator is responsible for coordinating and managing all day-to-day business affairs and other operational activities related to the administrative of the palliative care department.
Mid Level
New
2d ago
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4.2

Administrative Coordinator, CMS Admissions Office

Rosalind Franklin University of Medicine & Science
Administrative Coordinator Job, Remote or North Chicago, IL
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Under the leadership of the Associate Dean for Admissions for Chicago Medical School (CMS), The Administrative Coordinator for CMS admissions will work with the associate dean and other stakeholders to ensure all aspects of the admissions process run as smoothly as possible. The Administrative Coordinator will handle communications and marketing within the CMS admissions department, coordinate and manage programs and events related to CMS recruitment and admissions, and will have oversight for coordinating and managing all aspects of securing and scheduling interviewers (alumni, students, community members, faculty, and staff) for CMS interview days and events.
Junior Level
Offers Benefits
Associate Required
16d ago
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Palliative Care Administrative Coordinator - Nursing

Promedica Senior Care
Administrative Coordinator Job in Sykesville, MD
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The Pallative Care Administrative Coordinator is responsible for coordinating and managing all day-to-day business affairs and other operational activities related to the administrative of the palliative care department.
Mid Level
New
2d ago
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Administrative Assistant/Entry level Job File Coordinator

Servpro of Alexandria/Marlton/Morningside
Administrative Coordinator Job in Alexandria, VA
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Then don t miss your chance to join our Franchise as a new Job File Coordinator.
Junior Level
Bachelors Preferred
High School Diploma Required
16d ago
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Administrative Assistant/Entry level Job File Coordinator

Servpro of Alexandria/Marlton/Morningside
Administrative Coordinator Job in Alexandria, VA
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Then don t miss your chance to join our Franchise as a new Job File Coordinator.
Junior Level
Bachelors Preferred
High School Diploma Required
12d ago
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4.4

Administrative Specialist

Xator Corporation
Administrative Specialist Job in Herndon, VA
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Vaxcon is seeking Administrative Specialist candidates support of the executive staff in the IMS Front Office, Information Management Services.
Mid Level
Bachelors Preferred
High School Diploma Required
30d ago
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Administrative Support

Akina Pharmacy
Administrative Support Job in Sterling, VA
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Akina Pharmacy is in search for a proactive, extremely organized administrative coordinator with strong communication, analytical, and problem solving skills.
Entry Level
Offers Benefits
14d ago
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3.9

Administrative Support Specialist - R22-030

Verite Group, Inc.
Administrative Support Specialist Job in Dulles Town Center, VA
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JOB TITLE: Administrative Support Specialist R22-030 The Administrative Support Specialist will manage Verite Group s front desk daily and perform a variety of administrative tasks.
Junior Level
New
7d ago
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4.3

Administrative and General Support Specialist

Plexus Scientific Inc.
Administrative Support Specialist Job in Leesburg, VA
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This requirement is to obtain contractor support to assist the Unified Coordination Group and the associated Federal Coordination team in this operation by providing a variety of services including general administrative support services, planning capabilities, resource leads, data analysis capabilities, and communications capabilities.
Entry Level
13d ago
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Receptionist / Administrative Office Coordinator

Meadows Urquhart Acree & Cook, LLP
Office Administrator Job, Remote or Richmond, VA
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We are looking for a motivated Receptionist / Administrative Office Coordinator to join our dynamic Administrative Team.
Full Time
Junior Level
Offers Benefits
High School Diploma Required
12d ago
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Operations & Administrative Specialist (SME III)

WWC Global
Administrative Specialist Job, Remote or North Carolina
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WWC Global is currently seeking a SOF Operations & Administrative Specialist for a high visibility program providing training and exercise support to U.S. Special Operations Command (USSOCOM).
Senior Level
15d ago
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Administrative Specialist Needed for Liquor Distribution Company

Nexus Staffing Solutions
Administrative Specialist Job, Remote or Denver, CO
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Payroll Administrator Needed
As our administrative guru, you will rule all things clerical, payroll , record-keeping and back-office related, including data processing, payroll, employee files, record-keeping and reporting.
With additional responsibilities involving compliance, unemployment claims, and client billing and collections, your talents and ability to juggle multiple priorities at once will be fundamental to the company’s day-to-day success.
THE BISCUITS
  • Provide complete administrative support to the recruiting & management teams
  • File, scan and attach candidate documents into an internal database
  • Assist with candidate correspondence including emails and phone calls
  • Manage employee file contents following legal requirements to maintain compliance and privacy
  • Create and post job advertisements on job search websites
  • Assist candidates with punctual timecard submittal
  • Payroll data entry weekly
  • Process garnishments and income withholdings
  • Assist with employment verification
  • Assist with front desk coverage
  • Answer and route inbound calls
  • Greet candidates and clients upon arrival at our offices
THE GRAVY
  • High school diploma or equivalent
  • 2+ years’ experience in an administrative role
  • Any payroll AR’s or AP is a big plus
  • Experience with ATS, electronic payroll & timekeeping systems a plus
  • Communicating kindly but directly using a high level of discretion and professionalism
  • Successfully managing multiple priorities with a strong sense of urgency
  • Adapting to changing conditions, problem-solving creatively, and overcoming obstacles
  • Identifying and helping implement process improvements
  • Working independently in a fast-paced environment
  • A good sense of humor

THE BOTTOM LINEIf you are ready to make a big impact on a growing company, we want to speak with you!
THE GOOD STUFF We value our employees by offering a comprehensive benefits package including a base salary, generous PTO, work remote once a week, retirement plan with 3% match, medical/dental/vision & pet insurance, tuition and student loan reimbursement, cell phone and expense reimbursement, space travel reimbursement… jk, just seeing if you were still reading this.
#PANDO21:temp@nexusstaffingllc.com
Junior Level
Offers Benefits
High School Diploma Preferred
New
1d ago
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4.1

Administrative Specialist - Fully Remote - Work from Home

Recovery Partners, LLC
Administrative Specialist Job, Remote or Scottsdale, AZ
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Recovery Partners is a nationally licensed collection agency based in Scottsdale, AZ but all employees are fully remote and working from home nationwide.
Full Time
Entry Level
Offers Benefits
New
6d ago
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People Operations & Administration Specialist (Remote)

Andrea Shaw
Administrative Specialist Job, Remote or San Francisco, CA
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The People Operations & Administration Specialist role with bit Flyer is a peak into many exciting areas of the company. The People Operations & Administration Manager works closely with all members of the bit Flyer family, including senior managers in US/Japan/EU, and is expected to provide top quality support across multiple channels. Undergraduate degree and 2 years of experience in an administrative or people operations role in a FinTech industry
Junior Level
Bachelors Required
22d ago
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4.4

Remote Benefits Administration Specialist (Building Blocks For Business)

Acrisure LLC
Administrative Specialist Job, Remote or Spring Valley, NV
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Location: Spring Valley, NV or Remote
Experience: Entry Level

Building Blocks for Business is a Benefit Enrollment Firm and Voluntary Benefits Broker designed to help streamline HR administrative tasks for companies, no matter the size. Our customizable online virtual agent-assisted Benefits Administration System streamlines administrative paperwork to increase HR and company efficiency, in addition to having access to a highly intelligent HRIS and Onboarding System functionality.

We are excited to add to our team a Benefits Administration Specialist . In this role the (BASS) will perform the setup, configuration, customization and installation of the system(s) the client selected. The (BASS) takes the lead to request and collect data, documents and other information and create specifications that describe how the system will be implemented for the client.

Benefits Administration Software Specialist will follow established procedures to format, import client data, test and modify the Data(s) to ensure the appropriate software reflects the clients benefits, rates and employee information accurately.

Expected Outcomes Delivered by 6 weeks :

  • Complete and pass all carrier and vendor training/tests
  • Work in Agency Management System Workzone keeping all tasks and events current
  • Responsible to ensure your work ethic and written correspondence is conducted with the BBforB standards
  • Manages multiple detailed responsibilities simultaneously, under pressure and is flexible to changing priorities, anticipating needs and acting upon those needs
  • Understand the timeline for the Data build based off the scheduling calendar and/or the needs of the client

Skills/Activities to Deliver Outcomes :

  • Arrive at your workstation ready to work at your designated start time
  • Build all required Data(s) with accurate information
  • Send Implementation Guidelines – Track & Follow-up the process of the implementation
  • Build the Data and create and send the enrollment guide at least 72 business hours in advance of enrollment time for new accounts and open enrollments. Backup for new hires and any other mid-year employee enrollments
  • Pull and send deductions/elections and any other required carrier and vendor reporting following new accounts and open enrollments. Back-up for new hire’s
  • Create, manage, update, and complete tasks in the Agency Management System
  • Correspond and actively communicate with carriers, vendors, customers, brokers and peer
  • Operate within enrollment compliance guidelines
  • Record all communication in Agency Management System. The notes should be thorough so that anyone who reads the notes clearly understands what took place

Data Administrator Responsibilities :

  • Properly educate brokers and clients on the software service(s) chosen
  • Data extraction and manipulation of various enrollment software configurations
  • Answer questions related to the software service(s) offered by BBforB as needed
  • Participate in mandatory training relating to BBforB software providers and Partnered Relationships with BBforB
  • Performs other duties as assigned
  • Read and retain knowledge of carriers and vendors offered through BBforB Includes but is not limited to products, websites, limitations, and being able to answer questions when working with carriers, vendors, brokers, and clients while being good stewards of BBforB

Expected Outcomes monitored weekly :

  • Workzone is consistently less than 10% past due
  • All software configurations and enrollment guides are completed within at least 72 business hours of groups enrollment or within specified timeframe
  • All service implementation tasks are followed-up within 24 to 48 business hours and prepared within 72 hours of enrollment or specified timeframe

Role based competencies :

  • Appreciates and likes standardized controls and policies
  • Likes specialized assignments or work
  • Enjoys a stable, predictable environment with steady work follow
  • Willing to pitch in and complete the task
  • Accurate fact finder
  • Learns quickly
  • Very patient in working with a wide variety of people
  • Critical thinking and problem solving ability
  • Seeks performance feedback from his/her manager and from others with whom he/she interacts on the job
  • Takes initiative
  • Takes time to communicate verbally, email or in person information completely and effectively
  • Excellent customer service
  • Follows through on commitments
  • Attention to detail
  • Work ethic is impeccable

Qualifications:

  • 2 years’ experience in software implementation and data extraction and manipulation is required
  • Insurance License a plus
  • Supplemental, Health and/or Ancillary Benefits background a plus

Acrisure is committed to employing a diverse workforce. All applicants will be considered for employment without attention to race, color, religion, age, sex, sexual orientation, gender identity, national origin, veteran or disability status.

To Executive Search Firms & Staffing Agencies: Acrisure does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered Acrisure’s property, and Acrisure will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting Acrisure’s Human Resources Talent Department.

https://www.acrisure.com/acrisureacastaffprivacynotice/

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Entry Level
33d ago
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3.9

Physician Admin Support Operator

TRA Medical Imaging
Administrative Support Job, Remote or Tacoma, WA
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The Physician Administrative Support Operator team member is responsible for being at their desk and ready to handle a high volume of calls.
Mid Level
Professional
High School Diploma Required
New
4d ago
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4.5

Administrative Support (Business Development) Remote

Dawson Technical Inc.
Administrative Support Job, Remote or Panama City, FL
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Dawson is a Native Hawaiian Organization 8(a) small business that brings the Spirit of Aloha to our employees. As part of the DAWSON "Ohana", you will be provided a best-in-class benefits program that strives to ensure our great people have peace of mind when it comes to health and wellness. DAWSON is a federal government contractor and is required to comply with the federal government s mandate that all employees of federal government contractors are vaccinated against COVID-19.
Mid Level
Offers Benefits
Associate Required
13d ago
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Administrative and Support Services - Public Accounting Firm - Remote

Profitwise Accounting Inc.
Administrative Support Job, Remote or San Diego, CA
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We are seeking to build a core team of talented individuals to help grow our company to the next level making Profitwise Accounting one of the top small business cloud-accounting firms in the nation. If you have both people skills and technical knowledge and want to contribute those skills to a successful, growing company, contact Profitwise NOW!
Senior Level
Masters Required
22d ago
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Average Salary For an Administrative Coordinator

Based on recent jobs postings on Zippia, the average salary in the U.S. for an Administrative Coordinator is $39,318 per year or $19 per hour. The highest paying Administrative Coordinator jobs have a salary over $53,000 per year while the lowest paying Administrative Coordinator jobs pay $29,000 per year

Average Administrative Coordinator Salary
$39,000 yearly
$19 hourly
Updated May 18, 2022
$29,000
10 %
$39,000
Median
$53,000
90 %

5 Common Career Paths For an Administrative Coordinator

Executive Assistant

Executive assistants are employees who are assigned to work under the supervision of company executives. They manage the activities of the executives they are assigned to by manning the executive's calendar, scheduling appointments, setting meetings, ensuring that the executives are familiar with their schedule for the day, and taking note of any deliverable that may be needed. They are also responsible for taking care of any document or paperwork that the executive needs, as well as preparing presentation materials or briefers for meetings. Executive assistants are also usually exposed to actual company operations to further understand how the business works and to be of better help to the executive.

Project Coordinator

Project coordinators act as the liaising body between different departments involved in a specific project. They are members of the group assigned to work together for special projects or undertakings that will benefit the organization. Project coordinators join meetings of the special committee, from planning to evaluation. They take notes and jot down action plans. They ensure that the committee members assigned to do specific tasks are doing so. They also guarantee project success by ensuring that the people involved in the project are working well together.

Coordinator

Coordinators are responsible for liaising between the department they are assigned to and any other external party. They oversee projects or agreements. They are in charge of following through negotiations between the two parties regarding work. They see through the conduct of such contracts by ensuring that all terms are amenable to both parties. They maintain records and other necessary data and paperwork. They also ensure that office policy and guidelines are being followed. Coordinators also ensure that all projects are completed efficiently and effectively.

Human Resources Coordinator

A human resources coordinator is responsible for cooperating with the company's human resources department, supporting its processes and procedures, and assisting with employees' concerns. Human resources coordinators' duties include maintaining business files and employees' records, processing documents and submitting required reports, administering background checks for the recruitment process, reviewing and referring to company's handbook for corrective action and performance review, scheduling meetings and facilitating events, and advising effective strategies to human resources management. A human resources coordinator requires excellent communication and employee-relation skills to support the company's daily operations.

Legal Assistant

Legal assistants are responsible for doing most of the administrative or clerical needs of a lawyer. They support lawyers by preparing documents for hearings or trials, conducting research for legal cases, organizing files and records, managing schedules, manning phone lines, communicating with legal clients, documenting meeting minutes, and setting up appointments. It is important for legal assistants to have a basic knowledge of laws and the judiciary system so that they can provide better support to lawyers. They should also be detail-oriented, organized, and excellent communicators.

Illustrated Career Paths For an Administrative Coordinator

Administrative Coordinator Jobs FAQs

Can an administrative coordinator make 100k?

Yes, you can make $100,000 per year as an administrative coordinator. While possible, it is unlikely to earn over $100k as an administrative coordinator because even higher-paid positions do not typically earn more than $53,000 per year. The average annual salary for an administrative coordinator is $39,318.

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What are the roles and responsibilities of a coordinator?

The roles and responsibilities of a coordinator are to ensure that an office or project operations run smoothly. As reflected in the title, their role is to coordinate small teams and projects. Coordinators often work with the management team, including administrators, to carry out task instructions and report any issues.

The roles and responsibilities of a coordinator include:

  • Follow office workflow procedures to ensure maximum efficiency

  • Maintain files and records with effective filing systems

  • Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings, etc.)

  • Greet and assist visitors when they arrive at the office

  • Monitor office expenditures and handle all office contracts (rent, service, etc.)

  • Perform basic bookkeeping activities and update the accounting system

  • Deal with customer complaints or issues

  • Monitor office supplies inventory and place orders

  • Assist in vendor relationship management

  • Keeping employee and client records up to date

  • Supervising other staff members in their department

  • Maintaining plans for budgets

  • Handling general office duties such as organizing files and answering phone calls

  • Scheduling office-wide training events for employees

  • Communicating information from executives to employees

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What do you mean by administrative coordinator?

By administrative coordinator, we mean someone who helps an organization create administrative schedules, manage company budgets, greet and communicate with staff and stakeholders, and maintain an effective workflow in the office.

An administrative coordinator provides office services by implementing administrative systems, procedures, and policies; monitoring administrative projects; maintaining suggestion programs.

The administrative coordinator may regularly take on other duties associated with office management, including filing, faxing, creating memos and reports, and performing other clerical duties.

Beyond handling clerical and administrative duties, administrative coordinators are the point of contact linking employees, internal departments, and customers.

They help guide employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines; communicating developments to management.

An administrative coordinator's role is to create and revise systems and procedures by analyzing operating practices. Using this information, administrative coordinators can resolve administrative problems by analyzing information; identifying and communicating solutions.

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What does an administrative coordinator do in a hospital?

An administrative coordinator in a hospital is responsible for overseeing the daily operations of an assigned unit or clinic section within a hospital. They are responsible for ensuring the smooth operation of healthcare units or departments.

Most common duties of an administrative coordinator who works in a hospital:

  • Collect documentation for recertification and admission, and ensure medical records are regularly updated

  • Coordinate all communications with external health providers and partners

  • Give information to partners and external health providers of a patient's situation, code status, and services required

  • Collaborate with Business office Coordinator and Director of Clinical Services to fashion out ways of using medical stock

  • Input clinical data into the database and work on data queries

  • Handle documentation related to clinical expense, including budgets and purchase orders

  • Ensure adequate supplies of materials, take minutes of meetings and other records, and also help with presentations

  • Utilize scheduling and reminders in corresponding with clinical sites

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What is the average salary for an administrative manager?

The average salary for an administrative manager is $69,000 a year ($33.52 an hour).

There is a good amount of variation and what an administrative manager can make largely based on the location of the position and the company. For example, wages can start from as little as $44,000 a year to as much as $108,000 a year.

Highest-Paying States for Administrative Managers:

  • New York averages $103,635 a year ($49.82 an hour)

  • New Jersey averages $101,207 a year ($48.66 an hour)

  • Washington averages $92,507 a year ($44.47 an hour)

  • Massachusetts averages $86,508 a year ($41.59 an hour)

  • West Virginia averages $85,204 a year ($40.96 an hour)

Lowest-Paying States for Administrative Managers:

  • Alaska averages $36,541 a year ($17.57 an hour)

  • Hawaii averages $45,632 a year ($21.94 an hour)

  • Mississippi averages $48,328 a year ($23.23 an hour)

  • Arkansas averages $50,085 a year ($24.08 an hour)

  • Utah averages $50,853 a year ($24.45 an hour)

Top Companies for Administrative Managers:

  • NASA averages $137,868 per year

  • Synergy Family Services averages $123,035 per year

  • Montefiore Medical Center averages $90,623 per year

  • Northwell Health averages $81,104 per year

  • Oretta averages $79,223 per year

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