12 Administrative Coordinator Resume Examples

Five Key Resume Tips For Writing An Administrative Coordinator Resume:

1.
Relevant Experience
Make sure that the jobs, experience, and accolades that you include are relevant to the position you’re applying for.
2.
The Right Skills
This is a great time to run wild with those keywords from the job description. For example, if they’re looking for someone with experience in Office Supplies, be sure to list it in your resume’s skills section.
3.
Quantifiable Achievements
Your workplace accomplishments tell the story of the unique value you bring to an organization. Stay away from dry descriptions of job duties. Use numbers to help contextualize your achievements..
4.
ATS-Friendly
An applicant tracking system (ATS) is a piece of software employers use to collect, scan, organize, and rank applications. The key to getting your resume past ATS and into the hands of hiring managers is smart keyword usage.
5.
Impeccable Formatting
Formatting a resume so that it looks professional and attractive is important. With Zippia’s resume builder, you can put together a modern-looking resume in less than 10 minutes. Just choose a resume template that suits your style, answer some questions about your background, and you’ll have a resume that’ll pass muster with both the ATS and the hiring manager.
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Administrative Coordinator Resume

What Should Be Included In An Administrative Coordinator Resume

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1. Add Contact Information To Your Administrative Coordinator Resume

Your name should be the biggest text on the page and be at or near the top of the document.

Your address doesn't need to include your street name or house number - listing your city and state works just fine.

Your email address should be professional, but not your current work email address. It's not a good look to use your work email for personal projects (job-searching).

Your social media can be included if you have a fully-fledged LinkedIn page or another social media page that showcases your relevant skill set.

Administrative Coordinator Resume Contact Information Example #1
DHRUV JOHNSON
d.johnson@email.com | 333-111-2222 | www.linkedin.com/in/dhruv-johnson

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2. Add Your Relevant Education To The Resume

Your resume's education section should include:

  • The name of your school
  • The date you graduated (Month, Year or Year are both appropriate)
  • The name of your degree
If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

  • Academic awards (Dean's List, Latin honors, etc. )
  • GPA (if you're a recent graduate and your GPA was 3.5+)
  • Extra certifications
  • Academic projects (thesis, dissertation, etc.)

Other tips to consider when writing your education section include:

  • If you're a recent graduate, you might opt to place your education section above your experience section
  • The more work experience you get, the shorter your education section should be
  • List your education in reverse chronological order, with your most recent and high-ranking degrees first
  • If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school

Majors
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Administrative Coordinator Resume Relevant Education Example #1
High School Diploma 2014 - 2016
Administrative Coordinator Resume Relevant Education Example #2
Associate's Degree In Business 2014 - 2016
Ohio State University Columbus, OH
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3. Next, Create An Administrative Coordinator Skills Section On Your Resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

  • Include 6-12 skills, in bullet point form
  • List mostly hard skills; soft skills are hard to test
  • Emphasize the skills that are most important for the job
Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example Of Administrative Coordinator Skills For Resume

  • Customer Service Skills

    Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

  • Office Procedures Skills

    Office procedures are the protocols and standards which define how the staff works together. The office procedures can be a set of rules and regulations which guide the employees and help them run the office operations smoothly. Paperwork, customer interaction, taking messages, handling calls in and out all fall under the office procedures.

  • Data Entry Skills

    Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

  • Powerpoint Skills

    Powerpoint is an application developed by Microsoft which allows users to create slides of important information to present. It is used mainly for school presentations and businesses. It is commonly used and regarded as the "gold standard" in the field of presentation applications.

  • Office Supplies Skills

  • Payroll Skills

    Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

  • Special Projects Skills

    Those tasks that are given to the star performer of the organization are termed "special projects". These special projects are designed to add value to the organization and achieve high level goals. Employees who are part of special projects get to learn new skills and apply their existing skills differently. It also allows them to connect with colleagues working in another department.

Top Skills for an Administrative Coordinator
Source: Zippia.com
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3 Big Tips For Listing Skills On Your Resume

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4. List Your Administrative Coordinator Experience

The most important part of any resume is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of engineers" and "Managed a team of 6 engineers over a 9-month project."

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.


Work History Example # 1
Administrative Specialist
Chicago Public Library
  • Increased facility motor-voter registration by 15% within one year by introducing and implementing procedural guidelines.
  • Collected school data in order to maintain up to date school files and informational databases Processed payroll for cluster staff.
  • Created and maintains an organized filing system used to store payroll-related information pertaining to all curriculum units within CPS.
  • Created a database to track students.
  • Provided superior administrative support to senior executives, including correspondence, legal documents, financial management, and events/logistics coordination.

Work History Example # 2
Clerk's Assistant/Administrative Assistant
Kelly Services
  • Assisted applicants in all aspects of consultant assignment process from the application to payroll.
  • Troubleshooted repairs with general office equipment and followed through until completion.
  • Optimized warehouse production through proactive communication.
  • Maintained correct rates and indicative data in payroll system.
  • Recruited, interviewed, and placed candidates in various positions throughout the region.

Work History Example # 3
Loan Assistant (Part-Time)
Guild Mortgage
  • Processed conventional, FHA/VA mortgage loans, purchases and refinances.
  • Ordered appraisals for all loans, FHA case numbers, caivers, and VA certificates of eligibility.
  • Opened and processed AAA or Sub-prime home loans for clients on new or pre-owned homes.
  • Assisted four Loan Officers who doubled to tripled their closed loan production.
  • Developed relationships with new and current Realtors/Borrowers to promote continuous business.

Work History Example # 4
Executive/Personal Assistant (Part-Time)
Wells Fargo
  • Developed spreadsheets and PowerPoint presentations and drafted internal and external communications.
  • Generated reports in MS Word, Excel and PowerPoint.
  • Provided all administrative support to Vice President, Senior and Regulatory Counsels.
  • Increased productivity through effective PowerPoint presentations, and assured proposals and contracts were accurate for internal clients.
  • Managed operations of the Wachovia enterprise HR CTS program.

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5. Highlight Your Administrative Coordinator Certifications On Resume

Certifications can be a powerful tool to show employers that you know your stuff. If you have any of these certifications, make sure to put them on your Administrative Coordinator resume:

  1. Certified Professional - Human Resource (IPMA-CP)
  2. Word 2010 Certification
  3. Certified Medical Administrative Assistant (CMAA)
  4. Certified Manager Certification (CM)
  5. Certified Medical Office Manager (CMOM)
  6. Dental Assistant (RDA)
  7. Microsoft Office Specialist Master Certification (MOS)
  8. Society for Human Resource Management Certified Professional (SHRM-CP)
  9. Certified Coding Specialist (CCS)

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6. Finally, Add A Summary Or Objective Statement

A resume summary statement is a 1-3 sentence spiel at the top of your resume that quickly summarizes who you are and what you have to offer. In this section, include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to address skills and experiences that are emphasized in the job description.

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Administrative Coordinator Resumes FAQs

How do you describe a coordinator position on a resume?

You describe a coordinator position on a resume by highlighting time management and organizational skills. You should consider the major job duties of the position and describe those duties accomplished for the company in order to highlight the value that the coordinator position added to the company.

Important points to highlight on a resume are how many staff the coordinator position managed and how intensive that managerial experience was. Additionally, it will be important to highlight the number of senior management positions the coordinator position supports.

Both of these numbers will allow a potential employer to see the level of responsibility that the coordinator position assumed, as well as what level of coordination the position required.

When describing a coordinator position on the resume, it will be important to highlight the time management and organizational skills that the position requires. This will mean documenting what kind of coordinating activities that the position requires, this includes:

  • Composing written documentation

  • Maintaining department databases

  • Event management

  • Customer service requirements

  • Organizing third-party providers and vendors to deliver elements

  • Overseeing the delivery of projects

From here, it will be important to highlight the level of these activities, including timeframes and deadlines. This will show how productive you were in the coordinator position and some of the challenges that the position may have posed.

For example:

Organized multiple third-party providers to deliver products within a week to ensure smooth delivery to end customers.

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How do you put coordination skills on a resume?

You put coordination skills on a resume by highlighting time management and organizational skills. You should consider the major areas of their job that required coordination skills and highlight the value that these skills added to the company.

Important points to highlight on a resume when discussing coordination skills are the level, amount, and time constraints involved in the areas of coordination. For example, as a manager, how many staff positions did you have to coordinate schedules for?

Or, if you were an administrative or executive assistant, how many senior management positions did you support?

Both of these numbers will allow a potential employer to see the level of coordination skills that a person may possess, as well as what kind of coordination they performed.

Additionally, when describing coordination skills on a resume, it will be important to highlight the time management and organizational skills valuable to the company. This will mean documenting what kind of activities that the position required coordinator for, this includes:

  • Composing written documentation

  • Maintaining department databases

  • Event management

  • Customer service requirements

  • Organizing third-party providers and vendors to deliver elements

  • Overseeing the delivery of projects

From here, it will be important to highlight the level of these activities, including timeframes and deadlines. This will show how productive you were at using coordination skills, as well as some of the challenges that your duties may have posed.

For example:

Organized multiple third-party providers to deliver products within a week to ensure smooth delivery to end customers.

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How do you write administrative skills on a resume?

You write administrative skills on a resume by highlighting time management and organizational skills.

You should consider the major areas of your job that require administrative skills and describe those administrative skills accomplished for the company in order to highlight the value that these skills added to the company.

Important points to highlight on a resume when discussing administrative skills are the level, amount, and time constraints involved in the areas of coordination.

For example, as an administrative manager, how many staff positions did you have to coordinate schedules for? Or, if you were an administrative or executive assistant, how many senior management positions did you support?

Both of these numbers will allow a potential employer to see the level of administrative skills that a person may possess, as well as what kind of administration they performed.

Additionally, when describing administrative skills on a resume, it will be important to highlight the time management and organizational skills valuable to the company. This will mean documenting what kind of activities that the position required administrative work for; this includes:

  • Organizing meetings

  • Providing support to executives,

  • Taking part in recruitment processes

  • Generating reports for managers

  • Assisting with accounting processes

From here, it will be important to highlight the level of these activities, including timeframes and deadlines. This will show how productive you were at using administrative skills, as well as some of the challenges that your duties may have posed.

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What is the role of an administrative coordinator?

The role of an administrative coordinator is to manage daily administrative operations and organize staff. Resumes for this job often display expertise in organizational and time management skills.

Common duties include the following:

  • Organizing meetings

  • Providing support to executives,

  • Taking part in recruitment processes

  • Generating reports for managers

  • Assisting with accounting processes

Administrative coordinators use a variety of soft skills and industry knowledge to provide the most comprehensive organizational and management support they can.

Common skills and qualifications for coordinators include:

  • Verbal and written communication for understanding project requirements and explaining these needs to employees and third-party providers

  • Attention to detail to ensure all specifications are met

  • Problem-solving abilities to correct any challenges or inefficiencies for the best results

  • Decisiveness and good judgment to address pressing project matters when time is limited

  • Organization and time management to manage multiple tasks, sometimes for multiple projects, at once

  • Leadership and motivation to guide team members in making consistent progress

  • Goal-setting to set realistic deadlines and strategize daily, weekly, monthly, and quarterly progress

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