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Top 50 Administrative Coordinator Skills

Below we've compiled a list of the most important skills for an Administrative Coordinator. We ranked the top skills based on the percentage of Administrative Coordinator resumes they appeared on. For example, 17.0% of Administrative Coordinator resumes contained Office Supplies as a skill. Let's find out what skills an Administrative Coordinator actually needs in order to be successful in the workplace.

These are the most important skills for an Administrative Coordinator:

1. Office Supplies

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high Demand
Here's how Office Supplies is used in Administrative Coordinator jobs:
  • Ordered general office supplies, instructional, therapy and psychological testing materials.
  • Manage office supplies inventory and operational budget.
  • Support included all HR functions, expense reports, ordering office supplies, maintaining files, coordinating meetings.
  • Front desk responsibilities, expense reports, process invoices, conference room scheduling and kitchen/office supplies upkeep.
  • Processed purchase orders for supply orders and distributed the office supplies when they were delivered.
  • Deliver and pick up various materials such as mail, office supplies, etc.
  • Manage office supplies, vendor visits, and overall organization and up keep.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Managed and tracked purchases of assets, equipment and office supplies.
  • Inventoried office supplies, preserved office space and maintained office equipment.
  • Order, track, and distribute office supplies for clinic.
  • Maintain inventory of office supplies and postage as needed.
  • Maintain inventory and budget to order of office supplies.
  • Managed office supplies, vendors, organization and upkeep.
  • Oversee ordering and maintenance of office supplies.
  • Ordered technology equipment and office supplies.
  • Ordered office supplies and tracked inventory.
  • Order and maintain office supplies.
  • Maintained inventory of office supplies.
  • Assist in the scheduling and enrollment of new students Maintain and Update all filing systems Order Office supplies including Student Curriculum.

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2 Office Supplies Jobs

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2. Data Entry

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high Demand
Here's how Data Entry is used in Administrative Coordinator jobs:
  • Facilitated biweekly committee meeting to verify data entry accuracy and identifying issues for credit analysts to address.
  • Processed weekly data entry, such as monthly tracer rounds, weekly Hospital Home Grants of Patient discharge, etc.
  • Perform various clerical duties such as appointment scheduling, answering high call volumes, data entry and other duties assigned.
  • Project manager for annual resident survey, from preparation of materials to data entry and final reporting.
  • Use POS system to complete sales; create new member accounts and agreements using data entry software.
  • Coordinated payroll, scheduled employee hours, data entry, kept confidential files.
  • Completed data entry, tracked resumes and maintained the applicant tracking system.
  • Manage all documentation, like filing, Billing and data entry.
  • Create and maintain appropriate spreadsheets and handle data entry work.
  • Create account receivable batches for data entry.
  • Answered phones, data entry, filing.
  • File members when data entry is complete.
  • Worked as data entry clerk.
  • Enter tickets, create orders, PGI tickets, close shipments, file, copy, data entry, etc.
  • Completed data entry of financial donations in Salesforce CRM and generated thank you letters for donors.
  • Collected insurance co-pays at time of discharge Data entry of ICD-9 and CPT coding on daily services
  • Worked part time handling data entry, data updates, and checking references for applicants.
  • Perform data entry and accuracy of new member information into Weblink software.
  • Scheduled for entire "Go Live" weekend as main contact for data entry assistance.
  • Retail Management Customer Service Microsoft Office Data Entry Sales Multi-Line Phone System

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9 Data Entry Jobs

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3. Financial Statements

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high Demand
Here's how Financial Statements is used in Administrative Coordinator jobs:
  • Developed an estimation processes approved by the external auditors for reporting patient accounts receivable in the FCPA Audited Financial Statements.
  • Worked closely with external accountants to produce quarterly financial statements and with external auditors to produce audited financial statements.
  • Finance and Administration Department at the McDonough: auditing financial reports, analyzing and reconciling financial statements.
  • Handled conference room reservations and conference calls Prepared purchase requisitions, tracked invoices and financial statements.
  • Reviewed and analyzed financial statements for accuracy.
  • Prepare financial statements and analyze financial data.
  • Preform bookkeeping duties, such as credits or collections, preparing and sending financial statements or bills and keep financial records.
  • Calculated, prepared, and issued bills, invoices, account statements, and other financial statements according to established procedures
  • Ensured that all communications, instructions, financial statements and yearly valuation reports were maintained in the appropriate client files.
  • Managed the monthly patient revenue accrual entry of over $334M a year for the FCPA Audited Financial Statements.
  • Prepared monthly financial statements by territory and by client, on a regular basis or by special request.
  • Key Accomplishments: Organized multiple filing systems for current and archived financial statements and artwork proofs increasing efficiency.
  • Assist with and coordinate the division's financial affairs by analyzing financial statements, identify variances.
  • Prepared monthly Sales Journal, Sales Tax Report and Financial Statements for quarterly CPA review.
  • Prepared invoices, reports, memos, letters, financial statements and other documents.
  • Assisted in preparing diversified budgets, grant applications, proposals and financial statements.
  • Prepared financial statements such as budgets, billing and cost report.
  • Maintained monthly accruals and completed reviews of all financial statements.
  • Prepared monthly financial statements Managed client relationships specifically with banks and other finance houses
  • Account Management, Revenue Management Prepare invoices memos, reports, letters, financial statements.

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4. Customer Service

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high Demand
Here's how Customer Service is used in Administrative Coordinator jobs:
  • Identify critical customer requirements resulting in better customer service in the MHHS Hospital Systems and additional clinical facilities.
  • Organize and prioritize work, while providing effective customer service as well as coordinating multiple assignments simultaneously.
  • Used excellent customer service skills, established and maintained effective working relationships.
  • Assisted in policy changes and developed new procedures to improve the quality of our inspections to ensure excellent customer service.
  • Act as Front Line Supervisor for cashiers and Customer Service Desk to include customer complaints, problems, etc.
  • Maintain records and create statistical reports using EXCEL to summarize daily/monthly activities for the Member Service Customer Service Section.
  • Collaborated with owner pertaining to marketing strategies, customer service, record keeping, and cash procurement.
  • Provided exceptional customer service to program candidates, enrolled students, graduates, and community partners.
  • Provide both internal and external customer service in conjunction with payroll, leave sheets and vacations.
  • Embodied great customer service practices to drive word of mouth marketing and maintain customer satisfaction.
  • Promote loyalty and morale by creating a climate of superb customer service and professionalism.
  • Resolve all customer service and vendor issues with the highest level of professionalism.
  • House calls to individuals to schedule physicals and transfer to UHC customer service.
  • Provided customer service to resolve and follow up on questions and concerns.
  • Managed electronic filing system maintenance, upkeep and organization Oversaw scheduling and planning and customer service
  • Prepared estimates and contracts Customer service representative.
  • Manage customer service staff responsible for handling incoming telephone inquiries from citizens, tax representatives, general public and officials.
  • Provide exemplary customer service to internal and external customers in regards to pension questions and answers.
  • Provide prompt customer service answering questions of inquiry in a professional manner.
  • Promoted from Coleman Primary Care Administrative Coordinator Extends highest level of customer service for all patients.

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12 Customer Service Jobs

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5. Travel Arrangements

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high Demand
Here's how Travel Arrangements is used in Administrative Coordinator jobs:
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation for physicians and staff.
  • Assisted international students with travel arrangements, immigration matters and general questions about the program and community.
  • Will also manage multiple and/or complex calendars, coordinate domestic/international travel arrangements, and expense reporting.
  • Coordinate all Faculty Recruitment and Candidate visit itineraries, travel arrangements, interviews and seminars.
  • Coordinated attendees travel arrangements and procured special group travel rates and facility-use rates.
  • Maintained schedule and coordinated travel arrangements for president and executives.
  • Coordinated travel arrangements for associate director.
  • Managed business calendars, scheduled internal and external meetings from agenda to final draft, travel arrangements and expense reports.
  • Assist in the arrangement of business itineraries and coordination of staff travel arrangements.
  • Manage the Dean and Associate Deans calendars, schedules, and travel arrangements.
  • Scheduled travel arrangements for the IRESSA Drug Project team members.
  • Coordinate travel arrangements for all team members of both teams.
  • Make travel arrangements and prepare travel requests and travel vouchers.
  • Coordinated travel arrangements for ZACTIMA and IRESSA team members.
  • Prepare travel documents and make the travel arrangements.
  • Planned travel arrangements for executives and staff.
  • Plan and coordinate travel arrangements.
  • Center for Obesity Research and Education Coordinated travel arrangements and reimbursements for faculty and staff members.
  • Managed calendars, travel arrangements, bookkeeping and projects for 3 firm heads Oversee front office administrative tasks (i.e.
  • Arranged travel arrangements, temporary duty leave papers (TDY) and international travels for pediatric Gastro and Endo clinic.

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5 Travel Arrangements Jobs

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6. Purchase Orders

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high Demand
Here's how Purchase Orders is used in Administrative Coordinator jobs:
  • Process supply requisitions for departments for obtaining purchase orders.
  • Maintained all original Contracts, Agreements and Purchase Orders maintained and updated the Contract Administration backlog report on a daily basis.
  • Issued and tracked Purchase Orders as well as performed purchasing of equipment, chemicals, and controlled substances.
  • Prepare and submit travel vouchers, purchase orders requests, and entertainment expenses for Attending Physicians and fellows.
  • Create, process and follow-up on expense reports, purchase orders, and marketing items.
  • Created requisitions, expedited purchase orders, and collaborated with accounts payable to process invoices.
  • Generated Purchase Orders for all invoices, codes invoices, and submits to Center Administrator.
  • Create and manage $254,495,518 in Requisitions and Purchase Orders for three Brand Teams.
  • Purchased all material for each job through credit card and did all purchase orders.
  • Created a system to file and retain all purchase orders in an organized manner.
  • Entered purchase orders, worked with vendors and project managers throughout the projects.
  • Maintained blanket Purchase orders for monthly budget working with Accounting Department.
  • Process purchase orders for services, supplies and equipment.
  • Raised purchase orders, processed and coded invoices.
  • Processed requisitions and entered purchase orders in SAP.
  • Managed All Project Related Purchase Orders.
  • Complete purchase orders, Time-Sheets.
  • Review and update Purchase Orders.
  • Type, place, and track all purchase orders.
  • Inventory Filing Copying Faxing Purchase orders Assist in student Apple support

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3 Purchase Orders Jobs

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7. Expense Reports

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high Demand
Here's how Expense Reports is used in Administrative Coordinator jobs:
  • Distribute monthly project reconciliation expense reports.
  • Prepared routine itineraries and expense reports.
  • Completed expense reports and prepared, recorded and proofread correspondence, invoices, presentations, brochures, publications and reports.
  • Coordinated and prepared expense reports, disbursement vouchers and credit vouchers for all executives and analysts.
  • Process purchase requisitions and check requests in MIP, along with expense reports, travel requests.
  • Prepare travel and field expense reports and provide accounting support to the Senior Administrative Coordinator.
  • Prepared over 1000 purchase orders and expense reports for AT&T Projects.
  • Arrange travel, hotel reservations and tally expense reports for the physicians.
  • Completed invoice processing and expense reports for the IRESSA Drug Project team.
  • Processed expense reports, check requests, purchase requisitions and invoicing.
  • Created detail expense reports and requests for capital expenditures.
  • Process travel and expense reports for seven PhD Professors.
  • Process check requests, CEU requests and expense reports.
  • Tracked and maintained expenses for monthly expense reports.
  • Track department budget and prepare travel expense reports.
  • Track expense claims and prepare routine expense reports.
  • Processed monthly expense reports for department.
  • Processed candidate's expense reports.
  • Prepared domestic and international travel involving several countries per visit and prepared accompanying expense reports and VISAs when needed.
  • Processed requests for prominent author lectures and meetings Managed payments of author invoices, expense reports, honorariums, and royalties

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2 Expense Reports Jobs

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8. Staff Members

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high Demand
Here's how Staff Members is used in Administrative Coordinator jobs:
  • Provided administrative support to operations staff members and general sales managers.
  • Performed a variety of clerical duties that requires some independent judgment to accomplish in support of staff members and the Chancellor.
  • Assisted manager in setting up a new team of global training staff members from (4) international sites.
  • Supervised building staff members to ensure quality team productivity, attention to detail and timely completion of tasks.
  • Provided administrative support for five to ten staff members in the department; Maintained calendars of an Assoc.
  • Provided senior level administrative support to (3) Executive Directors and (90+) scientific staff members.
  • Established excellent rapport with governor's staff members allowing for access to Governor during decision making deadlines.
  • Coordinate needs of three department managers and provide general support to all staff members.
  • Provided support to up to 30 staff members, including five director level.
  • Provided complex administrative and financial support to three staff members across multiple departments.
  • Coordinated travel for staff members and ensured follow through on expense reports.
  • Acted as a link connecting departments, vendors, and staff members.
  • Coordinated administrative services for over 1500 Flight Attendants and 25 Staff Members.
  • Interpret departmental policies and procedures for staff members and the public.
  • Provide support to other staff members and departments as needed.
  • Answer the telephone and field calls to appropriate staff members.
  • Led comprehensive induction training for new staff members.
  • Provided administrative support to 40+ staff members.
  • Communicated and worked with international staff members, NGOs and companies, and international governmental entities in both English and Spanish.
  • Provided administrative support to staff members Oversaw daily office operations for staff of up to 160 associates.

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1 Staff Members Jobs

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9. Special Events

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high Demand
Here's how Special Events is used in Administrative Coordinator jobs:
  • Maintain detailed calendar of appointment schedules for business meetings, conferences, domestic/international travel arrangements and special events.
  • Coordinate domestic and international travel and special events.
  • Assisted with the recruitment of temporary personnel for branch offices, and planning/coordination of United Way Campaign and other special events.
  • Managed the department budget for special events, such as: Family Day, VAMC events, and office lunches.
  • Maintained calendars, schedule meetings, plan meetings, special events, and make travel arrangements for upper management.
  • Assisted with the organization of conferences for clients with vendors, caterers, and providers for special events.
  • Located and purchased promotional items and planned and arranged special events for customers and staff attending.
  • Plan special events, such as conferences and ceremonies, and schedules/coordinates meetings or room reservations.
  • Facilitated company training meetings, special events, and participation in national trade shows.
  • Organized the details of special events, coordinated seminars, prepared agendas and itineraries.
  • Organize the details of special events, travel arrangements, agendas and itineraries.
  • Coordinate staff special events, travel arrangements, corporate agendas and itineraries.
  • Managed accurate inventory for gift giving during special events worth $10K.
  • Organize and facilitate meetings, conferences, and other special events.
  • Assist with coordinating meetings and special events for our organization.
  • Assisted in planning activities for meetings and special events.
  • Executed VIP and special events for the CEO/President !
  • Plan special events throughout the year as assigned.
  • Organized and scheduled special events.
  • Provided logistical support for special events (i.e.

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2 Special Events Jobs

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10. Meeting Minutes

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high Demand
Here's how Meeting Minutes is used in Administrative Coordinator jobs:
  • Recorded and prepared meeting minutes for monthly department faculty meetings.
  • Maintained team meeting agendas and recorded/distributed meeting minutes
  • Recorded and distributed meeting minutes.
  • Generated and distributed meeting minutes.
  • Coordinated the planning of HPL activities; arranged and scheduled meetings, planned agendas, recorded and distributed meeting minutes.
  • Maintained Executive Director's schedule and recorded Board of Director meeting minutes on behalf of the Executive Director.
  • Prepared agendas, took and completed committee meeting minutes; coordinated distribution and follow up on action items.
  • Create reports for management, meeting minutes and work with management to improve efficiency of the office.
  • Take, transcribe and distribute meeting minutes, and follow up on action items.
  • Composed, typed, and distributed meeting minutes, routine correspondence, and reports.
  • Drafted inter-office memos, prepared meeting agendas and take meeting minutes.
  • Manage calendars, meeting planning and produce monthly meeting minutes.
  • Prepared and/or edit meeting minutes, presentations and tables.
  • Support meetings by coordinating supplies and taking meeting minutes.
  • Attend and record meeting minutes and notes.
  • Record monthly staff meeting minutes.
  • Compile reports and meeting minutes.
  • Will also be responsible for taking, transcribing, and distributing meeting minutes, project tracking (i.e.
  • Expense reconciliations, travel arrangements, meeting minutes, office mgmt, phones, heavy correspondence.
  • Processed onboarding tasks for Graduate program new hires * Transcribed and distributed meeting minutes for all teams.

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1 Meeting Minutes Jobs

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11. Phone Calls

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high Demand
Here's how Phone Calls is used in Administrative Coordinator jobs:
  • Handled incoming phone calls and written correspondence, provided prompt responses and forwarded to appropriate staff member where necessary.
  • Greet customers, answer phone calls, register students and members, setup contracts for private lessons.
  • Provide clerical functions, data entry, mail correspondence, phone calls, making appointments, customer-service.
  • Screen President's phone calls, mail, and emails while preparing written and electronic correspondence.
  • Advertise legal notice in local newspaper, handle incoming phone calls and assist public as needed.
  • Maintained confidentiality of written materials, phone calls and other forms of communication.
  • Place outbound calls and receive inbound phone calls to assist with any questions.
  • Responded to and directs phone calls and office correspondence according to established procedures.
  • Answered and transferred phone calls and completed other clerical duties as requested.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Answered and responded to phone calls & e-mails on my mangers behalf.
  • Answered emails and phone calls for management and personnel in the shop.
  • Receive phone calls from families interested in becoming foster parents.
  • Answered phone calls and greet patients and visitors.
  • Direct phone calls to the appropriate person.
  • Answered phone calls and retrieve messages.
  • Answer and redirect phone calls.
  • Manage Day to Day operations of Rental Office Answer, screen and transfer inbound phone calls.
  • Accept new patient phone calls & enter contact information in the KODAK Orthotrac database.
  • Distributed daily mail Answered and routed phone calls while upholding the mission of the organization

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4 Phone Calls Jobs

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12. Human Resources

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high Demand
Here's how Human Resources is used in Administrative Coordinator jobs:
  • Collaborated and communicated with members of Human Resources department and recruiting agencies to schedule interviews with candidates for opened positions.
  • Performed training and developmental classes, safety training and piloted human resources benefit seminars.
  • Coordinate submission of fingerprints to CJIS-Central Repository and forward results to Human Resources.
  • Assist all departments with any needs; Engineering, Sales, Estimating, Production, Human Resources, Purchasing and Shipping.
  • Arranged quality control filing of client cases, staff profiles, in therapeutic forester care and human resources departments.
  • Maintained and updated human resources documents, such as organizational charts, employee handbooks, and evaluation forms.
  • Scheduled training sessions for various universities and vocational schools, also assisted with human resources and quality assurance.
  • Served as the assistant to the Chief Executive Officer and Vice President of Administration & Human Resources.
  • Utilized IRIS for travel expenses, budget, accounts payable, and human resources.
  • Served as the primary purchasing liaison for the Office of Human Resources.
  • Coordinate on-boarding of new hires in conjunction with the Human Resources Department.
  • Assisted with human resources, budget management and quality audits.
  • Worked with Human Resources and with Risk Management issues.
  • Provide Administrative support to the Program Manager /Human Resources.
  • Worked with Human Resources to resolve employee issues.
  • Resolved personnel issues regarding human resources matters needing clarification, submissions and corrections.
  • Designed, implemented, and managed databases for Human Resources and Open Invoices in Access using Quebecor's Epic Timekeeping system.
  • Initiated all hiring request via iGreentree and worked closely with Human Resources until position was filled and individual was on-board.
  • Scheduled meetings, travel and seminars and maintains the calendar for the Director, Human Resources.
  • Prepared memoranda for the Office of Human Resources informing Human Resources staff and Director of administrative decisions and matters of policy.

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26 Human Resources Jobs

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13. Special Projects

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high Demand
Here's how Special Projects is used in Administrative Coordinator jobs:
  • Developed daily recreational activities and assist students with homework and special projects
  • Contributed and/or assisted with special projects; coordinated new and ongoing projects between the Department and the Harris County Hospital District.
  • Perform duties as requested by the Administrator such as schedule meetings, special projects, i.e.
  • Assisted team with on-line work requests, help desk requests and special projects as needed.
  • Planned, coordinated, implemented special projects as assigned by vice president and directors.
  • Coordinated office and staff support services as well as special projects and events.
  • Assist with special projects as requested by Executive Directors within the group.
  • Assist in the coordination, supervision, and completion of special projects.
  • Advised on special projects by clarifying projects objectives and team directives.
  • Provide assistance and support to management staff on special projects.
  • Assist the HR manager with research and other special projects.
  • Coordinated events, workshops and special projects for the administration.
  • Managed E funds, USC family fund and special projects
  • Supported special projects for the ZACTIMA and IRESSA teams.
  • Collaborate on special projects with teams across multiple units.
  • Support and assist with routine and special projects.
  • Worked with colleagues on special projects as needed.
  • Coordinated special projects as needed.
  • Analyze trending to determine how many employees will be needed to complete special projects within a specific timeframe.
  • Assist with special projects charts, spreadsheets, and documentation as needed.

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6 Special Projects Jobs

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14. Powerpoint

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high Demand
Here's how Powerpoint is used in Administrative Coordinator jobs:
  • Organized sales meetings by preparing agendas and presentations using PowerPoint, coordinating travel arrangements, reserving conference rooms and ordering meals.
  • Aided Managing Partner in bookkeeping via Microsoft Excel spreadsheets, prepared paperwork and PowerPoint presentations.
  • Created PowerPoint presentations that were successfully used for business development in new hire orientations.
  • Prepared PowerPoint presentations, organizational charts, documents, and correspondence supporting ongoing operations.
  • Created and published monthly department newsletter, typed manuscripts and created PowerPoint presentations.
  • Developed innovative PowerPoint presentation used by Pastoral team to market community outreach
  • Maintain reports and spreadsheets using a variety of data sources including mainframe, Access, Excel Word, and PowerPoint.
  • Assist fellows with computer programs such as Word, Excel, Access, and PowerPoint.
  • Prepared letters and reports for management and clients by using MS Word and PowerPoint.
  • Create PowerPoint presentations for Board meetings, Construction meetings and Board retreats.
  • Skilled in Microsoft Office, Outlook, Word, Excel and PowerPoint
  • Draft correspondences using MS Word and create presentations using MS PowerPoint.
  • Utilized strong computer skills in PowerPoint, MS Excel and Lotus
  • Utilized Word, Excel, PowerPoint, and Outlook.
  • Created and updated PowerPoint presentations and Excel spreadsheets.
  • Provide administrative assistance to the Director by developing PowerPoint presentations and write-ups related to research !
  • Created multi-media PowerPoint presentations and handouts.
  • Prepared slides and graphs from draft using PowerPoint and Visio.
  • Experienced in MSOffice Software, which includes Word/Excel/PowerPoint.
  • Created a new filing process for orders Created PowerPoint presentation for the check in process Training new administrative assistant

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10 Powerpoint Jobs

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15. Front Desk

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average Demand
Here's how Front Desk is used in Administrative Coordinator jobs:
  • Coordinated a highly organized and professional front desk environment by greeting visitors and assisting with incoming clients and staff.
  • Point of contact for front desk reps who may have had problems in the clinic with patients.
  • Accepted letters and packages delivered to the front desk and distributed to appropriate staff.
  • Supervised all front desk schedulers and approved daily appointment records for the following day.
  • Maintained the front desk and reception area in a neat and organized fashion.
  • Maintain front desk area, keeping it clean and free from clutter.
  • Train newly hired front desk staff and provided technical support/program troubleshooting.
  • Provided front desk and telephone coverage in a busy clinical setting.
  • Serve as backup to the front desk administrative coordinator.
  • Act as back-up to Front Desk Coordinator as assigned.
  • Front desk receptionist and office process coordinator.
  • Assist Front Desk Secretary with everyday duties.
  • Provided office tours and front desk support.
  • Coordinate coverage for front desk.
  • Entered pertinent information into database for perspective students -Welcomed and directed visitors at front desk reception area
  • Maintained the organization of the Center's front desk reception area and greeted all visitors.
  • Complete and reviewed annual ppr with front desk personnel within timeframe for annual raise.
  • Set up and organized newly developed offsite Front desk scheduling coordinator.
  • Front Desk/Receptionist/Billing Assistant - Greeted visitors and answered multi-line system phones.
  • Scheduled fertilizer delivery weekly/monthly Paid necessary monthly utilities Front desk support Scheduled monthly/weekly meetings worked with accounts payables/receivables monthly/yearly inventory

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2 Front Desk Jobs

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16. Personnel Files

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average Demand
Here's how Personnel Files is used in Administrative Coordinator jobs:
  • Maintained departmental personnel files, and attendance/ vacation records.
  • Performed various human resources tasks including interviewing new applicants, contacting references, maintaining personnel files, coaching associates and scheduling.
  • Created and maintained personnel files for individual staff which included training records, performance reports, disciplinary action, timekeeping.
  • Maintain personnel files for directors' direct reports, maintain organizational charts, and update database for headcount.
  • Maintained and supervised front office which included all student/ personnel files and site workers' compensation binder.
  • Manage over employee's personnel files according to policy and federal and state law and regulations.
  • Maintained all confidential client and personnel files and ensured they maintained up to date.
  • Track and maintain personnel reports, certifications, screenings and other personnel files.
  • Created working process for Members Personnel Files and Members Background Check File.
  • Manage personnel files and assist new hires with procedures and processes.
  • Maintained all company personnel files and HR policies and procedures.
  • Maintained confidential personnel files, claimant information, and databases.
  • Set up and maintained employee and temporary personnel files.
  • Create and maintain personnel files and training folders.
  • Maintained and audited all agency personnel files.
  • Maintain updates on bookkeeping and personnel files.
  • Maintained personnel files for all college staff.
  • Process and maintain personnel files.
  • Monitored and maintained employee personnel files * Acted as an HR Liaison for all employees of various departments in the facility.
  • Completed and managed payroll, financials, confidential records, and personnel files.

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1 Personnel Files Jobs

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17. Scheduling Appointments

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average Demand
Here's how Scheduling Appointments is used in Administrative Coordinator jobs:
  • Provide administrative support to the Executive Director including scheduling appointments, meeting preparation and development of materials for presentations.
  • Created and organized staff calendar including scheduling appointments, documenting meeting agendas and arranging travel agendas.
  • Maintained daily calendar for Executive Director which included scheduling appointments and meetings.
  • Maintained his calendar scheduling appointments and meetings.
  • Maintained calendar, scheduling appointments/meetings.
  • Assist patients at National Rehabilitation Hospital by taking high volume of intakes, scheduling appointments, and assisting at front desk.
  • Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
  • Assist with faculty and graduate recruitment by corresponding with applicants, scheduling appointments, and helping with travel arrangements.
  • Performed administrative duties, such as, making travel arrangements, scheduling appointments, preparing for and scheduling meetings.
  • Job responsibilities include: Taking calls and scheduling appointments, data entry, invoicing and customer service.
  • Perform clerical duties such as scheduling appointments, collecting data, and documenting health insurance billings.
  • Worked with the primary office (private practice) when scheduling appointments for both sites.
  • Assist with Administrative duties-filing, scheduling appointments, meet and greet visitors, etc.
  • Maintain chairman's appointment calendar, establishing priorities and scheduling appointments at own discretion.
  • Answered multiple telephone lines, scheduling appointments, filing, and ordering office supplies.
  • Answer telephones, screen and forward calls, taking messages and scheduling appointments.
  • Assist with registering patients, scheduling appointments, collecting co-pays and health information.
  • Performed administrative activities; scheduling appointments, scanning, and filing.
  • Assist clients with scheduling appointments and filling out paperwork.
  • Maintained calendar for Director of Vitreoretinal Service and scheduling appointments.

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18. Scheduling Meetings

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Here's how Scheduling Meetings is used in Administrative Coordinator jobs:
  • Provided comprehensive support for medical staff including scheduling meetings, coordinating travel, and effectively managed all essential tasks.
  • Managed extremely demanding calendars, including: scheduling meetings, conference calls and appointments, and coordinating travel arrangements.
  • Coordinate internal investigations including gathering all relevant documents, ordering legal holds, requesting information and scheduling meetings.
  • Interacted with a wide variety of personalities while scheduling meetings/appointments and making travel arrangements for executives.
  • Created a Google Team Calendar for effective time management in scheduling meetings/training sessions/presentations.
  • Coordinated administrative support by maintaining correspondence with management and scheduling meetings.
  • Streamlined operations by scheduling meetings and preparing and transcribing meeting minutes
  • Managed multiple calendars, scheduling meetings/travel domestic and internationally.
  • Managed the calendar of the Executive Director of the Penn Wharton China Center; scheduling meetings across Penn's 12 schools.
  • Managed the daily calendar for the Administrative Manager and Director of ADA Compliance by scheduling meetings, appointments and travel.
  • Maintain calendars and conference room appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Provide C-Level assistance to the Managing Directors, handling calendars, scheduling meetings and making travel arrangements.
  • Perform various duties like planning and scheduling meetings, appointments, organizing and maintain important paperwork.
  • Support the Medical Director of the Cogent Program in scheduling meetings and ensuring attendance for hospital.
  • Experienced in handling phones, scheduling meetings, travel arrangements, expense reports and mail.
  • Managed daily calendar for the Professor of Oncology by scheduling meetings, appointments and travel.
  • Maintain physician's electronic calendar by scheduling meetings, appointments, and travel.
  • Provided Administrative Support; scheduling meetings, travel planning, expense submission.
  • Maintained calendars, scheduling meetings.
  • Provide administrative support to the Development Department including scheduling meetings, travel arrangements, and donor communication.

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22 Scheduling Meetings Jobs

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19. Monthly Reports

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Here's how Monthly Reports is used in Administrative Coordinator jobs:
  • Compiled information to produce monthly reports on departmental highlights.
  • Generate various scheduled monthly reports for Program Manager.
  • Receive monthly reports from each department and compile them to form comprehensive operations and productivity report.
  • Prepare monthly reports, budgets, agendas, meeting minutes for the directors and business units.
  • Distribute monthly reports to my director as needed as well to the chairman for board meetings.
  • Generate and monitor accurate charges, and designed daily and monthly reports for auditing and consistency.
  • Compiled and entered data for monthly reports, and built spreadsheets for tracking of grants.
  • Created daily, weekly and monthly reports, in addition to providing budget management.
  • Process all monthly reports from 176 different cemeteries throughout NC.
  • Maintain and balance monthly reports for programs within Marketing Department.
  • Submitted ongoing required monthly reports to the FPHSA/ADU Program Office.
  • Maintain and balance monthly reports for National Accounts.
  • Prepare monthly reports and mailings for random audits.
  • Created weekly and monthly reports and presentations.
  • Run weekly and monthly reports.
  • Created and distributed monthly reports.
  • Prepared monthly reports, correspondence and other written documentation necessary for the operation of the agency in an efficient manner.
  • Maintain a monthly Excel spreadsheet of infomation needed to complete monthly reports and hearing schedules.
  • Prepared custom reports for RVUs, also completed monthly reports for program data analysis.
  • Update and manage monthly reports, timelines, schedules, and spreadsheets.

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20. Administrative Functions

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Here's how Administrative Functions is used in Administrative Coordinator jobs:
  • Managed the seamless execution of a variety of administrative functions in supporting all aspects of manager-level projects and information management processes.
  • Coordinated the consolidation of MIS Telecommunications administrative functions from four offices nationwide, into the new corporate office in Milwaukee.
  • Provided a variety of standard and advanced secretarial and administrative functions for the Global Clinical Research & Development department.
  • Perform fellowship administrative functions: complete training verification forms, vacation/sick leave, fellowship credentialing and In-Training exams.
  • Coordinated administrative functions with all administrative staff under the directions from the President's administrative coordinator.
  • Coordinated all administrative functions for the Director of Customer Satisfaction and the management team.
  • Developed and implemented policies and procedures relating to the administrative functions of the department.
  • Developed, implemented, coordinated and monitored all administrative functions across different projects.
  • Played an integral role in supporting administrative functions, which increased productivity levels.
  • Maintained administrative functions for monthly Drain Maintenance program.
  • Led all general office administrative functions.
  • Coordinated the Operations Center of the Department of Health and Hospitals and was responsible for all administrative functions during all off-hours.
  • Streamlined all administrative functions; financial, fiscal, personnel, procurement, contracts, facilities and policy management.
  • Trained new secretary on computer and office procedures Assisted the Director of Claims - East in administrative functions.
  • Point person for all administrative functions and finance issues for staff, other departments and vendors.
  • Performed all administrative functions to complete each job, such as data entry and correspondence.
  • Managed all facets of administrative functions, supporting over 900 employees and contractors.
  • Trained new employees to perform administrative functions of facility.
  • Perform other administrative functions and duties as assigned.
  • Review applications for volunteer services Interview potential volunteers for volunteer services Handles independently a wide variety of clerical and administrative functions

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2 Administrative Functions Jobs

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21. Administrative Tasks

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Here's how Administrative Tasks is used in Administrative Coordinator jobs:
  • Supported the Site Manager with administrative tasks including preparing contracts, creating/updating excel spreadsheets, and editing documents.
  • Worked with President and Vice President in executing strategic approaches and accomplishing administrative tasks.
  • Served as a liaison in operational issues and resolution of day-to-day administrative tasks.
  • Performed a wide variety of administrative tasks supporting Engineering and Management teams.
  • Helped program directors finalize financial and administrative tasks for various projects.
  • Handled day-to-day administrative tasks for Project Manager.
  • Support the logistical and administrative tasks for all the seminars, conferences, workshops, events and meetings of the Division.
  • Oversee the administrative tasks of the office, such as filing, preparing outgoing mail, and distributing incoming mail.
  • Assisted 401(K) Department with various administrative tasks including call management, ordering office supplies, generating correspondence.
  • Compile spreadsheets of pertinent client information and begin to execute administrative tasks to create and generate client files as necessary.
  • Performed a wide variety of other administrative tasks that required a high degree of office management skills.
  • Handle medical administrative tasks like scheduling, payroll, medical billing & AR collections.
  • Coordinated, trained and supervised staff on administrative tasks for each department.
  • Performed general administrative tasks to support the HR Liaison role.
  • Performed all administrative tasks for the Fulfillment Department.
  • Assist attorneys with legal and administrative tasks.
  • Managed wide variety of customer service and administrative tasks to resolve customer issues quickly and efficiently.
  • Prepared financial and regulator reports Trained and worked with Admin/Gender and Youth Assistants in finance and administrative tasks.
  • Assisted with multi-line phone system in Executive Office and perform administrative tasks when necessary.
  • Assist with administrative tasks in the clinic Screen and process patients Organize and file forms Administer written reports

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8 Administrative Tasks Jobs

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22. Insurance Companies

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Here's how Insurance Companies is used in Administrative Coordinator jobs:
  • Request medical records to obtain necessary information requested by Medicare, Medicaid or other third party insurance companies.
  • Served as liaison between administration, insurance companies and pharmacy representatives, coordinating and directing services as needed.
  • Composed letters to insurance companies as well as arranging supporting documentation to appeal erroneous denials.
  • Worked with national insurance companies to enroll the insured into company maternity programs.
  • Collaborated with Insurance companies to determine eligibility of patient policies regarding claims.
  • Investigated status of billing claims and benefit eligibility via insurance companies.
  • Answered telephone and greeted visitors, interacted with patients, physicians, insurance companies and patient assistant programs to process requests.
  • Selected and set up office management software, set up doctor's contracts with providers insurance and malpractice insurance companies.
  • Direct support to the office coordinator and contacting Insurance companies to handle new and current authorizations for clients.
  • Send Verbal Orders and Plan of Care to Primary Care Physicians, insurance companies and case managers.
  • Served as liaison between patients, staff, outside physicians, insurance companies and other external stakeholders.
  • Manage Scheduling Medical record reviews for major insurance companies * Manage Nurses Schedules * Data Entry
  • Called insurance companies to set up or to confirm a patient's coverage.
  • Schedule appointments, request authorizations from insurance companies, check in patients.
  • Acted as the liaison between insurance companies and medical providers.
  • Reviewed and approved refunds for insurance companies and patients.
  • Maintain correspondence with both the insurance companies and patients.
  • Developed a department specific database Communicated with insurance companies for the benefit of patient care.
  • Coordinate with insurance companies to obtain precertification and referrals in preparation for scheduled procedures.
  • Compare competition entering the market place to determine how competitive a insurance companies.

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3 Insurance Companies Jobs

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23. Internet

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Here's how Internet is used in Administrative Coordinator jobs:
  • Conduct special administrative projects and help departments with overflow work including word processing, data entry and internet research tasks.
  • Performed of Internet research functions, prepared requisitions for office, computer, and routine supply purchase.
  • Promoted to handle larger broker section, the Internet Brokers, which covered all states in US.
  • Performed a variety of Internet research functions and used word processing, spreadsheet and presentation software.
  • Responded to requests for information via telephone, mail, fax, and the Internet.
  • Performed database maintenance and backup, Internet research, created and tracked marketing materials.
  • Process correspondence & information required via the internet, computer & company mail.
  • Set up and held monthly conference calls with the San Antonio Internet Group.
  • Answered incoming calls via Voice Over Internet Protocol (VoIP).
  • Consulted daily regarding computer, applications and internet issues by staff.
  • Completed database and internet searches to obtain new client prospects.
  • Cable, Telephone and Internet Provider
  • Use of MS Office, Lotus Notes, and Internet Explorer.
  • Use of the Internet for research.
  • Conducted extensive Internet research on competitors and potential growth opportunities, reporting findings to Senior Management.
  • Maintain Internet and Intranet using Sharepoint
  • Provided access to customers for internet based products through the eMentor website.
  • Performed clerical, data entry and analytical research via the Internet.
  • Use of Internet, Window, Microsoft Word and Exel.
  • Constructed rate plan codes for Alltel's Wireless services and maintained Alltel's Internet web site for wireless customers.

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24. Conference Calls

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Here's how Conference Calls is used in Administrative Coordinator jobs:
  • Scheduled and coordinated upper level management meetings and conference calls.
  • Coordinated weekly teleconference calls with various procurement agencies.
  • Provided administrative and project support to victim service department; coordinated meetings, conference calls, and took meeting notes.
  • Coordinate and schedule arrangements for meetings, conferences, conference calls, seminars, patient appointments and travel arrangements.
  • Managed calendars, scheduled meetings, conference calls and made travel arrangements for 2 busy attorneys and a paralegal.
  • Scheduled physician meetings and procedures, reserved rooms, coordinated conference calls, and conducted research.
  • Sit in on all project meetings and conference calls and take notes for all employees attending.
  • Schedule large group meetings, conference calls, and media inquiries while maintaining an efficient calendar.
  • Assist the public with questions, requests and directions; setting up conference calls.
  • Engage on weekly conference calls with fleet counterparts for troubleshooting / operation experience.
  • Make travel arrangements as needed, set-up conference calls, schedule planning.
  • Scheduled meetings, interviews, and conference calls.
  • Set up conference calls, as needed.
  • Set up meetings and conference calls.
  • Prepared case processing correspondence; coordinated the scheduling of pre-hearing conference calls and arbitration hearings.
  • Arrange meetings and logistics, maintain calendars, make and take calls, arrange conference calls, and arrange travel.
  • Arrange travel, schedule meetings, conference calls; purchase office supplies/equipment * Resolve issues on all utility billing.
  • Coordinated multi-party conference calls, in-house, and off-site meetings.
  • Scheduled meetings, conference calls and travel plans Accounting.
  • Comply with grant and federal requirements as established including mandatory trainings, webinars, conference calls, and reports.

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4 Conference Calls Jobs

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25. Administrative Problems

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Here's how Administrative Problems is used in Administrative Coordinator jobs:
  • Resolved administrative problems by analyzing information, identifying and communicating solutions that led to improved employee, manager and customer outcomes.
  • Provided administrative support such as answering telephones, assisting visitors and resolving a range of administrative problems and inquiries.
  • Resolved administrative problems by analyzing information, identifying, and communicating solutions to the Vice President of Manufacturing.
  • Identified and recommended solutions to administrative problems and provided advice to staff on established methods and procedures.
  • Resolved administrative problems by coordinating preparation of reports, analysis of data, & identification of solutions.
  • Resolve administrative problems by coordination preparation of reports, analyzing data, and identifying solutions.
  • Interpreted operating policies, and exercised independent judgment in resolution of administrative problems.
  • Handled requests for information and data while resolving administrative problems and inquiries.
  • Resolved administrative problems by coordinating preparation of personnel reports for internal review.
  • Resolve administrative problems by analyzing information; identifying and communication solutions.
  • Exercised independent judgment in the resolution of administrative problems.
  • Provide solutions to recurring or unusual administrative problems.
  • Identified and resolved administrative problems and issues.
  • Provided support in resolving a range of administrative problems and inquiries.
  • Solved a number of administrative problems and queries.
  • Resolved administrative problems & maintained administrative workflow.
  • Exercise tact and patience when solving administrative problems with staff and individuals.
  • Resolve administrative problems and inquiries written responses to routine enquiries.

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10 Administrative Problems Jobs

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26. Daily Operations

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Here's how Daily Operations is used in Administrative Coordinator jobs:
  • Provided administrative support to assist the senior management team with the coordination of daily operations between governmental and contract personnel.
  • Direct daily operations and critical projects for residential community homeowner s association with 5,100+ residents.
  • Managed daily operations and reporting process of the Aesthetics department.
  • Managed and supervise the daily operations of the Student/University center.
  • Conducted assessments of facilities to improve daily operations.
  • Maintained daily operations and client communications.
  • Executed daily operations of MedEvac billing.
  • Assist anesthesia director in daily operations.
  • Managed the daily operations of the department by answering telephones, greeting visitors, and resolving a range of administrative inquiries.
  • Maintain research library contents, client lists, and confidential departmental files in support of daily operations of the department.
  • Ordered, received, stored, maintained and issued materials for the daily operations of the public works department south.
  • Conducted research on all material transactions due in and due out that were critical to the daily operations.
  • Managed the daily operations of the chief of service's office and provided high level administrative support.
  • Managed the daily operations of the Maintenance Manager, Production Manager, and QA team schedules.
  • Observed and wrote multiple Standard Operation Procedures from placement of Ty-Gard in trailers to daily operations.
  • Manage daily operations of Guidance Center in the Orlando Market.
  • Assisted in daily operations of Board Relations.
  • Oversee daily operations of the site.
  • Managed the implementation and the daily operations of OPNAV'S paperless automated tasker program.
  • Managed one employee who was responsible for daily operations in the mailroom.

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2 Daily Operations Jobs

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27. Coordinators

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Here's how Coordinators is used in Administrative Coordinator jobs:
  • Developed standardized policies and procedures for the new Administrative Coordinators for the Florida Nurse Assistant Training program locations.
  • Provided support for three Graduate Programs within the Online Operations department (Director, Deans, Faculty, Practicum Coordinators).
  • Managed, prepared, and distribute all documents for completeness assisting investigators and coordinators to be in compliance with FDA regulations.
  • Assist the Case Coordinators in arranging their home visits, meetings with new staff and consumers families, etc.
  • Organized and managed other coordinators in the division to prepare budget and safety reports for each unit reporting.
  • Trained and supervised new assistants, coordinators and department clerks; helped guide and advised them.
  • Performed special projects and research for the Director, Deans, Faculty and Practicum Coordinators.
  • Hired and trained two new Administrative Coordinators in the Atlanta Regional Sales Office.
  • Worked as a liaison with branch coordinators and internal contacts for client accounts.
  • Handled the tasks of phone follow-up with coordinators and checking emails regularly.
  • Assisted Area Coordinators in the placement of students in residence halls.
  • Train shift coordinators and supervisors on database usage and office procedures.
  • Interacted with Education Coordinators, guest speakers and new employees.
  • Led a team of four administrative coordinators.
  • Coordinate schedules for 15 registry administrative coordinators at 15+ locations.
  • Coordinated travel arrangements for all NEADs investigators and coordinators.
  • Assist as required and necessary to the coordinators of the various programs of the entity (Blue Flag, Eco Schools.
  • Serve as back-up for School Community Coordinators, including all functions described in position requirements.
  • Generated reports for Executive Directors, Board of Directors, Program Coordinators and Fundraising Manager.
  • Engaged fellow Administrative Coordinators to share best practices to improve overall efficiency and drive teamwork.

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28. Office Operations

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Here's how Office Operations is used in Administrative Coordinator jobs:
  • Supervised day-to-day office operations; including administrative staff, equipment acquisitions, supply inventory and purchasing, and facilities management.
  • Improved overall office operations by implementing strategies: designing filing systems, & controlling correspondence.
  • Directed day-to-day office operations, providing fundamental support to Regional Manager and local team.
  • Managed daily office operations, including hiring, training and evaluating performance.
  • Supervised staff and volunteers for daily office operations and procedures.
  • Managed daily office operations and maintenance of equipment.
  • Created standard operating procedures for office operations.
  • Managed office operations including payroll and budget.
  • Assist the department in facilitating the day to day office operations: organize and update relevant data using database applications.
  • Cash office operations including safe and till management and reconciliation, POS, daily deposits, etc.
  • Managed daily office operations and maintenance of equipment, maintaining accurate records for all business supplies.
  • Managed general office operations (fax, phones, mail, etc.).
  • Job Description Managed office operations and handled sales correspondences by email or phone.
  • Handled all Cash Office operations.
  • Coordinated business meetings and office operations Maintained database and ensured the delivery of premium service to clients.
  • Managed Front Office Operations Developed Customer Satisfaction Surveys.
  • Handled all Cash Office operations Trained all new employees on policies and procedures.
  • Handled the daily office operations in the Conshohocken office.
  • Manage invoices and billing processes Direct daily office operations Provide fundamental support to company bookkeeper Manage accounts payable and recievable
  • Managed all office operations Coordinated fundraising events Managed donations and donor database Controlled system of referrals to program recipients

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11 Office Operations Jobs

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29. Telephone Calls

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Here's how Telephone Calls is used in Administrative Coordinator jobs:
  • Answered telephone calls to take messages, answer questions, and provide information during non-business hours or when switchboard is closed.
  • Screened telephone calls, takes messages, redirects calls, and responds to routine inquiries regarding department business.
  • Directed incoming telephone calls to appropriate personnel and responded to customer inquiries via telephone, fax and e-mail.
  • Take incoming telephone calls for appointments of VOCA clients and communicate VOCA client information to counselors and Volunteers.
  • Screened a high volume of telephone calls, inquiries, and requests, and handled them appropriately.
  • Mail out new visitor's letter, answer telephone calls and schedule meetings for the campus pastor.
  • Answer incoming telephone calls, provide information or redirect calls to appropriate personal.
  • Field incoming telephone calls; ensure new participants are routed to appropriate program.
  • Answer telephone calls, schedule appointments, and other general office duties.
  • Received and screened visitors and telephone calls using judgment of new business !
  • Screened telephone calls and may refer calls to appropriate staff for resolution.
  • Handle telephone calls, took accurate messages and route them accordingly.
  • Answer telephone calls and route callers to right staff person.
  • Answer and screen all main facility telephone calls for staff.
  • Answer incoming telephone calls and respond to patient inquiries.
  • Answered incoming telephone calls; routed and distributed messages.
  • Screened telephone calls, visitors and incoming mail.
  • Operated standard office machines and routed telephone calls.
  • Answer and respond to telephone calls with professionalism.
  • Answered customer telephone calls promptly and in an appropriate manner.

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1 Telephone Calls Jobs

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30. Quickbooks

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low Demand
Here's how Quickbooks is used in Administrative Coordinator jobs:
  • Processed accounts payable and accounts receivable including documenting transactions in QuickBooks and Microsoft Access.
  • Processed maintenance invoices and customer billing documents using QuickBooks.
  • Helped with billing, payroll for support staff, arrange meeting, submit official city documentation, and maintain QuickBooks database.
  • Assisted the financial controller with expense management, reconciliations and initiating payments to employees and vendors using QuickBooks.
  • Created invoices in QuickBooks and customer databases, such as Lowe s, Home Depot and Amazon.com.
  • Certified that all customer accounts were up to date by maintaining accurate Accounts Receivables using QuickBooks software.
  • Reviewed and processed payroll, along with managing and monitoring accounts payable and receivable using QuickBooks.
  • Set up entire accounting system in QuickBooks, including entering all previous transactions and payroll.
  • Managed and maintained all financial disclosure paperwork, accounts receivable and accounts payable using QuickBooks.
  • Ordered the Bingo supplies and made payments through QuickBooks Software.
  • Process invoices, inputting & payment processing, via QuickBooks.
  • Update financial reports for the Finance Board in QuickBooks.
  • Use of UltraTax, Practice Solutions, FileCabinet, QuickBooks
  • Entered wholesale data into Excel spreadsheets and QuickBooks.
  • Manage accounts receivable via QuickBooks 2010.
  • Audited and rectified disparities between physical and Quickbooks inventories.
  • Provide bookkeeping services utilizing Quickbooks Professional Edition.
  • Prepare quarterly billing reports for vendors, commission reports and checks quarterly for the Reseller community via Excel and QuickBooks.
  • Answered phones, entered data, filed mail, and made weekly deposits using Quickbooks.
  • Prepare invoices for customers using Quickbooks, Oildex and Open Invoice.

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31. Calendar Management

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Here's how Calendar Management is used in Administrative Coordinator jobs:
  • Supported a six-person senior team and provided backup support for five directors including travel arrangements, calendar management and meeting planning.
  • Provided senior administrative support for 2 surgeons including calendar management, scheduling meetings and letters for patients.
  • General administrative duties included filing, scanning, calendar management, and photocopying of private documents.
  • Provided administrative support to president, including calendar management, document preparation and travel arrangements.
  • Calendar management, scheduling and meeting planning, records organization and maintenance.
  • Calendar management, phone coverage and general secretarial duties.
  • Calendar management: Meeting coordinating.
  • Calendar Management for Executive Staff.
  • Handle detailed calendar management for business meetings, conferences, travel arrangements, appointments and special events.
  • Provided heavy calendar management in Outlook: planned and scheduled board, management, and out-of-office meetings.
  • Calendar management with meeting materials and AV setup, travel coordination and reimbursements in SAP.
  • Provided calendar management support to VP of Investor Relations and department (14 individuals).
  • Set up press calls & interviews- Maintain complex calendar management for all executives.
  • Calendar management to five Senior Managers/Directors & general support to their teams.
  • Calendar management, compose correspondence, as well as assist with presentations.
  • Detailed calendar management, meeting scheduling, conference and travel planning.
  • Calendar management, faxing, editing and copy documents.
  • Calendar management for ten employees within the department.
  • Coordinated calendar management and international travel arrangements Responsible for office operations and event coordination
  • Calendar management for three executives of the department of Medicine (Senior Director of the dept.

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32. Sharepoint

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Here's how Sharepoint is used in Administrative Coordinator jobs:
  • Managed and updated SharePoint database with department documents posted upcoming calendar events and notified end users by email correspondence of changes.
  • Consolidated 8 inter-department monthly financial reporting deadlines schedules into 1 schedule, transitioning format from Excel document to SharePoint calendars.
  • Utilized SharePoint as a document repository.
  • Utilized SharePoint to edit Policies, Processes and Procedures before publishing them to the Fossil Operations Manual.
  • Clear surgery and customer service work queues by researching for coding errors with SharePoint and Epic.
  • Entered and maintained all clinical referrals for Transition Guide nurses in SharePoint Database.
  • Generated and updated SharePoint, Excel spreadsheets, PowerPoint presentations and Word documents.
  • Updated and managed SharePoint site for Drug Substance and Drug Product Technical Reviews.
  • Assisted in merging two internal event calendars into one SharePoint team calendar.
  • Created Field Based Medicine ShareRoom and SharePoint Planning Tools for TAMRC reviews.
  • Trained on the job on how to use MS SharePoint.
  • Track and manage Federal and State Tax Notices: SharePoint.
  • Create, present and maintain new Customer Care SharePoint Site
  • Maintained project drive using SharePoint for over 50 programs.
  • Uploaded and downloaded paper HRA documents using SharePoint.
  • Administered CMI Media Insights website and SharePoint sites.
  • Manage the SharePoint (database software).
  • Posted reports, meetings, and NDA's on D3 SharePoint site.
  • Conducted training sessions on several software tools and programs including WebEx, Lync, Concur, and SharePoint.
  • Used SharePoint, Excel, Adobe Acrobat Pro, Avantis Pro, Outlook.

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33. Office Staff

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Here's how Office Staff is used in Administrative Coordinator jobs:
  • Coordinated and executed transition of sales processing to Class Software ensuring office staff proficiency.
  • Coordinated inter-office staffing events, training seminars and conferences.
  • Supervised office staff, Payroll, Accounts Payable, Cash Deposits, Open incoming mail, and assist the Executive Director.
  • Train and direct customers (physicians, office staff, nurses) to be independent in the order process.
  • Create and supervise team of 21 including 8 field monitors, 10 site supervisors and 3 office staff.
  • Work across departments to maintain oversight in Operations, Compliance and Sales divisions while supervising office staff.
  • Designed and executed wellness program to promote healthy behavior among union stewards and office staff.
  • Track and create new attendance records for all office staff with Excel spreadsheets.
  • Assess training needs and develop alternative training methods for front office staff.
  • Managed recruitment of employees through temporary agencies for the front office staff.
  • Provide back up to the Dean's Assistant and front office staff.
  • Supervised office staff and student workers, consisting of 25 employees.
  • Assisted all office staff on the day to day basis.
  • Process expense reports for various office staff and providers off-site.
  • Assisted with marketing and oversaw front office staff.
  • Assist and monitor office staff with administrative issues.
  • Scheduled 50+ drivers and office staff.
  • Ordered supplies for office staff.
  • Assist office staff as needed.
  • Perform the daily operation of 6 Therapists, 2 RNs, Office Staff and Field Staff.

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34. Bank Deposits

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low Demand
Here's how Bank Deposits is used in Administrative Coordinator jobs:
  • Validated vendor invoices and prepared bank deposits.
  • Managed bank deposits and monetary acquisition budgets.
  • Performed miscellaneous errands such as post office, bank deposits, mailing bills and invoices, and other duties as requested.
  • Prepare bank deposits and record all data for cash, checks, food stamps, and credit card sales.
  • Handled the day to day business operations in preparing bank deposits and identifying procedure errors according to company standards.
  • Entered and recorded journal entries, payroll, A/P, A/ R, and bank deposits using QuickBooks.
  • Balance safe daily, prepare bank deposits and record all data for cash and checks.
  • Opened and closed the store, which included counting cash drawers and making bank deposits.
  • Entrusted to manage office in supervisor s absence, preparing official correspondence and bank deposits.
  • Balance monies, prepare daily bank deposits & forward reports to HDQ for processing.
  • Managed Director's personal business account, maintain checking account and made bank deposits.
  • Manage all financial aspect including but not limited to POS transactions and bank deposits.
  • Record incoming cash and checks, make regular bank deposits.
  • Managed petty cash, cash drawers and bank deposits.
  • Generate bank deposits, verify and balance receipts.
  • Counted cash drawers and made bank deposits.
  • Prepared bank deposits and make bank runs.
  • Audit cash registers and prepare bank deposits.
  • Take bank deposits to banking facility.
  • Completed all paperwork for prior day service calls * Made bank deposits for each day.

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35. Ensure Compliance

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Here's how Ensure Compliance is used in Administrative Coordinator jobs:
  • Develop solutions for internal procedures between regulated and deregulated companies to make bank deposit processing much more efficient and ensure compliance.
  • Perform specialized security functions to ensure compliance with government agency regulations and contract requirements.
  • Supervised registration process to ensure compliance to enrollment and school regulations and procedures.
  • Monitor and verify expenditures; ensure compliance with University policy and procedures.
  • Worked with non-profit agencies in conjunction with the City of Rocky Mount to ensure compliance with units developed by housing authority.
  • Helped personnel track, schedule and plan medical appointments and surgical procedures to ensure compliance with physical evaluation board process.
  • Prepared monthly cell search schedule to ensure compliance with the Maryland Commission on Correctional Standards (MCCS).
  • Review, analyze, and revise policies and procedures to ensure compliance of the College with University governance.
  • Analyzed employees' outside directorship and affiliation requests to ensure compliance with the Firm's policies.
  • Performed quarterly audits on all employees to ensure compliance with DOT and Corporate policies.
  • Review records for accuracy and ensure compliance with freight hauler regulations and licensing.
  • Audit device history records to ensure compliance with FDA and ISO standards.
  • Reviewed billing contracts to ensure compliance with contract specifications and business terms.
  • Tracked paid time off to ensure compliance with university guidelines.
  • Reviewed and edited travel documents to ensure compliance.
  • Administer I-9 records requirements to ensure compliance.
  • Manage reporting and deadlines to ensure compliance.
  • Examined applications submitted for licensure to ensure compliance with this commission.
  • Clean and maintain supplies, tools, equipment, and storage areas in order to ensure compliance with safety regulations.
  • Team leader for various projects Organize Summer Food program each year and ensure compliance of all staff.

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36. Word Processing

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low Demand
Here's how Word Processing is used in Administrative Coordinator jobs:
  • Performed clerical and administrative functions including word processing, data entry, file management, and preparing and distributing academic correspondence.
  • Have a working knowledge of word processing, Microsoft Excel and Access, and presentation software applications in a Windows environment.
  • Perform word processing tasks such as merging and sorting, integrating text with graphics, working with spreadsheet and database files.
  • Provide word processing, spreadsheet and other computer and administrative support in the preparation of reports, documents, and forms.
  • Prepare documents, reports, using word processing, spreadsheet, database, or presentation software (Microsoft Office Suite).
  • Managed all accounts payable, accounts receivable, payroll, general bookkeeping, inventory, supplies and word processing.
  • Entered and manipulated data and information by creating word processing templates, forms, spreadsheets, and tables.
  • Performed clerical duties, such as word processing, data entry, answering phones, and filing.
  • Handled all word processing needs, including preparation of in-office master forms and documentation.
  • Use computers for various applications, such as database management or word processing.
  • Provided word processing using Keynote, Pages, and/or Numbers and Adobe Acrobat.
  • Maintain front desk area filing, word processing, faxing and mailing distribution.
  • Prepared reports, invoices and other documentation using word processing and spreadsheets.
  • Organized information for word processing flow for major activities and events.
  • Perform routine office support functions, including word processing and filing.
  • Supervised department's word processing center, secretaries and receptionists.
  • Performed filing, faxing, copying and word processing.
  • Typed reports and projects utilizing word processing skills.
  • Research, comply and proof word processing assignment.
  • Handle all word processing and typing.

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11 Word Processing Jobs

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37. Background Checks

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low Demand
Here's how Background Checks is used in Administrative Coordinator jobs:
  • Complete background checks for requesting investigators from various investigative and law enforcement agencies.
  • Ensured data integrity of all applicants tracking: background checks, SOX documentation, and varied states motor vehicle records.
  • Monitored and reported on vehicle database, ensuring proper insurance and registration for compliance and staff driving record background checks.
  • Administered potential employees drug screening and background checks; as well as new hire paperwork and training.
  • Recruited, conducted interviews, ran background checks, trained and managed volunteer teams.
  • Complete employment offers, background checks, E-Verify, I-9 and process employee paperwork.
  • Run background checks, order fingerprints and drug test screenings on new employees.
  • Processed applications and performed background checks for home and field offices.
  • Oversee clients background checks, urinalysis and report to compliance officer.
  • Coordinate, process, and document background checks and drug screens.
  • Complete background checks and all other necessary paperwork for new hires.
  • Assist in performing reference and background checks for potential employees.
  • Researched and implement background checks and finger printing for employment.
  • Complete criminal background checks on potential employees and tenants.
  • Completed background checks on all new students once accepted.
  • Perform in-house background checks for prospective franchise owners.
  • Managed pre-deployment and deployment activities, initiate security background checks and NDC (CRC) in and out processing and travel.
  • Assist in the interview process, conducted background checks, arranged medicals and tracked results as well as verify credentials.
  • Completed criminal, state and federal background checks on volunteers volunteering in children & youth ministries.
  • Coordinate pre-employment screening, background checks, and drug screens and document results.

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4 Background Checks Jobs

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38. Medicaid

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low Demand
Here's how Medicaid is used in Administrative Coordinator jobs:
  • Review and analyze provider's documentation and credentials to process enrollment application for government payer programs including Medicare and Medicaid.
  • Will contact Medicare or Medicaid to verify and determine eligibility for services and prescription drug coverage.
  • Review monthly roster and follow-up with members who have lost Medicaid and/or Medicare eligibility.
  • Contacted medical facility/doctor offices to request medical and patient charts for Medicaid patients.
  • Assess prospective member's financial status and eligibility for Medicaid and/or Medicare.
  • Completed Medicare/Medicaid provider enrollment applications for various specialties and provider groups.
  • Complete all applications and related documentation for Medicaid and/or Medicare.
  • Obtain necessary documents to support the Medicaid application process.
  • Served as lead worker by instructing employees in specific tasks and job techniques related to the Medicaid and Medically Indigent programs.
  • Completed Medicaid applications on patients (bedside or walk-in) and requested patients' family members' assistance as needed.
  • Gathered, compiled and recorded Medicaid collections, researched problems to resolve issues with collections to properly collect funds.
  • Process insurance for Lake Charles Behavioral Health Clinic and verify eligibility and benefits for insurance, Medicaid, Medicare.
  • Collect and organize and edit data required for billing to Medicare, managed Medicaid and private insurers.
  • Assisted Medicaid Analysts in processing patient applications by providing them with medical records and bills.
  • Conducted Medicaid and Medically Indigent Care interviews via bedside, office and telephone.
  • Process Quarterly & Yearly Reports to Department of Aging Services and Medicaid.
  • Prepare transcripts for Medicaid and Provider hearings for review by District Court.
  • Maintain SharePoint Calendar for all staff in the Medicaid and LTC Dept.
  • Oversee Clinical Mandates as per I.E.P./caseload management and compliancy as per SED/Medicaid regulations.
  • Provide risk analysis to identify issues in Medicaid and Long Term Care reimbursements made to Humana s different contract providers i.e.

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1 Medicaid Jobs

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39. High Volume

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low Demand
Here's how High Volume is used in Administrative Coordinator jobs:
  • Provided a high volume of domestic and international conference planning including travel arrangements and on site coordination.
  • Coordinate daily pharmaceutical related matters to verify and expedite a high volume of prescription orders.
  • Provided exceptional customer service for high volume provider calls.
  • Facilitated efficient function of high volume physician practice.
  • Conducted a high volume of calls in a fast environment, making sure all questions were answered and customer was satisfied.
  • Provide administrative, clinical, financial and research support in a high volume practice in a fast-paced, high-stress setting.
  • Answered high volume of inbound calls, data entry, utilization of Microsoft Office, and other office administrative tasks.
  • Coordinate and schedule exceptionally high volumes of meetings with US and global colleagues, teams, vendors and consultants.
  • Coordinated all aspects of patients' Disease Evaluation process, Maintained the provider's high volume clinical schedule.
  • Verified, categorized, and coded high volume of fleet administration client service orders quickly and accurately.
  • Received and screened a high volume of internal and external communications, including email and mail.
  • Functioned as backup for receptionist handling a high volume of calls and in person inquiries.
  • Respond to inbound service calls in fast-paced high volume call center.
  • Schedule and coordinate high volume of travel, meetings/conference room reservations.
  • Processed a high volume of confidential outgoing mail each day.
  • Answered a high volume of telephone calls and emails.
  • Scheduled and arranged high volume of meetings and Seminars.
  • Managed high volume front desk area.
  • Worked in high volume environments requiring multi-tasking, quick turnaround of return phone calls and closing procedures.
  • Managed multi-line, high volume call switchboard.

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1 High Volume Jobs

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40. Kronos

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low Demand
Here's how Kronos is used in Administrative Coordinator jobs:
  • Coordinated daily office operations such as scheduling, entering time tracking and approving time for 100+ employees into KRONOS monitoring system.
  • Entered time and attendance for 75+ lab employees into KRONOS payroll system.
  • Maintained electronic files on employee time and attendance (KRONOS).
  • Assisted Director with submission of time cards (KRONOS).
  • Manage and review KRONOS time keeping system.
  • Processed all timekeeping for both departments using Kronos system and paid invoices and completed travel reimbursements in SAP.
  • Complete time keeping using the Kronos timekeeping program, as well as answer time questions from employees.
  • Reconcile Kronos time keeping and keep track of all details relative to payroll of employee information.
  • Field customer service calls, process payroll via Kronos, bill customers for cylinder maintenance.
  • Monitor, analyze and enter payroll for 80 employees utilizing Kronos electronic payroll system.
  • Enter all employees supervised by the director of the department time into Kronos.
  • Maintained time off activity for all staff via Kronos time management system.
  • Implemented employee payroll process using the Kronos Time Keeping System.
  • Process and evaluate employee time cards (Kronos system).
  • Maintain payroll for 95 employees on the Kronos system.
  • Run payroll and maintain employee work schedules using Kronos.
  • Maintain payroll and schedules in the Kronos system.
  • Acted as backup for Kronos timekeeping.
  • Complete all Kronos for department.
  • Complete Kronos payroll for Nurse Managers of Cardiac Care as well as assist with CRNA's payroll timecards.

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41. Inventory Control

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low Demand
Here's how Inventory Control is used in Administrative Coordinator jobs:
  • Maintained budget tracking and day-to-day budget management for supply ordering and inventory, expense reporting and inventory control.
  • Managed all aspects of business operations including inventory control, bookkeeping, price determination and marketing.
  • Coordinate budget preparation, inventory control, project management, database management, and lease administration.
  • Manage receipts and consignments for accurate inventory control.
  • Provide inventory control of college brochures and catalogs, application packet materials, stationary, etc.
  • Facilitate the training to staff and principals regarding procedures, policies, and inventory control.
  • Keep track of all merchandise taken for store use and do an inventory control adjustment.
  • Decreased office expenditures by 15% by implementing inventory control on stock/supplies and ordering procedures.
  • Launched new office supply and equipment inventory control and ordering procedures to reduce expenses.
  • Assist with inventory control and data update of all invoices.
  • Cash reconciliation and inventory control with spot checks and CCTV.
  • Created sales orders and entered into inventory control system.
  • Inventory Control (Books, Hotel Supplies)
  • Maintain sales records for inventory control.
  • Cunducted Customer Service, Inventory Control, Scheduling material/parts for outside locomotive signaling vendors.
  • Assisted in inventory control documentation; maintains filing system for office documents and provides assistance in processing time and attendance sheets.
  • Inventory controller for VIP motorhome, vehicles, staff uniforms, and related tools and marketing.
  • Maintained inventory control Responsible for the input of weekly attendance and distribution of paychecks.
  • Created brochures, flyer's all materials, advertising and updating web page, ordering, shipping, inventory control.
  • Inventory Control: Managed 150+ finished goods comprised of over 900 unique componenets.

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42. Medical Records

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low Demand
Here's how Medical Records is used in Administrative Coordinator jobs:
  • Disseminated and received patients' medical records, obtain laboratory reports, radiology reports, hospital reports, and referral information.
  • Offered administrative support in overseeing and fixing electronic medical records inquires in a daily basis.
  • Designed standard input forms to ensure consistent and proper documentation for maintaining medical records.
  • Protect the security of medical records to ensure that confidentiality is maintained.
  • Coordinate with Medical Records on chart preparation and management.
  • Entered patient charges, filed patient charts, and implemented new use of EMR system for digital medical records.
  • Work closely with billing, medical records, and other departments to ensure accurate and timely billing is achieved.
  • Worked closely with medical records to prepare patient admissions and intake assessments based on physician orders.
  • Located, checked in and pulled medical records for appointments and incomplete patient charts.
  • Retrieve patient medical records for physicians, technicians, or other medical personnel.
  • Transmitted correspondence or medical records by mail, e-mail, or fax.
  • Generated medical records both on a computer and created office filing charts.
  • File, fax, and copy medical records for doctors and hospitals.
  • Assisted Legal Coordinator & Legal Nurses with medical records notebooks.
  • Maintained medical records, or correspondence files.
  • Create and update patient medical records.
  • Close medical records for discharges.
  • Filed charts in medical records.
  • Updated health care information, healthcare entitlement verification, maintained medical records.
  • Handled patient intake Managed medical records utilizing Meditech Confirmed patient insurance and medication prior authorization Managed referrals

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2 Medical Records Jobs

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43. Patient Care

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low Demand
Here's how Patient Care is used in Administrative Coordinator jobs:
  • Provided administrative leadership to patient care units and other hospital departmental operations to support the continuation of patient care programs.
  • Provided clinical leadership and served as consultant on clinical matters and provided direct patient care as necessary.
  • Support Radiology Operations Supervisor in maintaining excellence with providing patient care.
  • Evaluated patient care procedural changes for effectiveness.
  • Assisted with patient care in all areas as needed including labor and delivery, acute care, pediatrics, and nursery.
  • Recommended and implemented changes to the medical unit's policies and procedures, resulting in higher standard of patient care.
  • Provide administrative resource for problem solving and decision-making regarding patient care, legal, ethical, and operational issues.
  • Provide all other administrative duties to 6 different Directors in Patient Care Services in the executive west suite.
  • Managed the academic office move of a staff of 60 with no interruption to patient care.
  • Identify barriers to seamless patient care, reports them to management team, and facilitates resolution.
  • Monitored to ensure that the nursing staff provided patient care according to policy and procedures.
  • Meet with all medical titles for supplies needed to continue to provide excellent patient care.
  • Coordinated referrals and sent records to other specialists, if needed, for patient care.
  • Facilitate weekly Patient Care Director's meeting from planning to action-item follow up.
  • Organized the physician schedules for both in-office and external patient care assignment.
  • Track performance evaluations and scan therapy notes and patient care information.
  • Participated in team meetings to manage and plan patient care.
  • Coordinated patient care services and served as patient advocate.
  • Handled all patient care forms on patients that needed Medevac, Air Evacuation, and Air Ambulances PMR.
  • Staff Support II-NICU Graduate Clinic Responsible to all clerical duties in response to direct patient care.

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18 Patient Care Jobs

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44. Hipaa

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low Demand
Here's how Hipaa is used in Administrative Coordinator jobs:
  • Communicated with medical records department to ensure that all personnel records were up-to-date while complying with confidentiality and HIPAA regulations.
  • Managed patient confidentiality in relation to HIPAA when sending information to referred/referring offices.
  • Demonstrated knowledge of HIPAA Privacy and Security Regulations by appropriately handling patient information.
  • Comply with federal HIPAA confidentiality standards when accessing patient information.
  • Used EMR/EHR software to manage patient records and files; reinforce and uphold patient confidentiality as required by HIPAA and clinic.
  • Conducted and trained staff on all required equipment control testing and documentation, OSHA and HIPAA guidelines.
  • Facilitated new subscriber on boarding with medical facilities, ensuring HIPAA compliance with clinicians and subscribers.
  • Utilized Business Intelligence software to report on HIPAA authorization status, faculty engagement data, etc.
  • Assist with processing subpoenas, litigation discovery requests and written patient requests relating to HIPAA.
  • Maintained policies and procedures, hospital contacts, HIPAA compliance documents, etc.
  • Conducted training for HIPAA compliance to all team members.
  • Maintain HIPAA and privacy confidentiality on participant claim issues.
  • Maintain all health information in accord with HIPAA.
  • Manage confidential patient information and maintain HIPAA compliance.
  • Complied with Standard Operating Procedures, particularly HIPAA.
  • Implemented a comprehensive strategic plan to streamline operations, business processes, and workflow to ensure profitability and HIPAA compliance.
  • Adhere to all confidentiality and HIPAA requirements as outlined within Med Assurant s policies and procedures.
  • Ensured that client information and clinical practice fell under HIPAA privacy statutes.
  • Trained new staff HIPAA Officer Monthly finance reports to owner.
  • Maintained confidential information and abided by HIPAA Laws.

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45. Confidential Information

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low Demand
Here's how Confidential Information is used in Administrative Coordinator jobs:
  • Communicate directly with contracting companies to collect all necessary on-boarding information for new contractors, including confidential information.
  • Maintained immunization and health records for multiple nursing classes, including personal and high confidential information.
  • Maintain electronic files of personal and confidential information pertaining to specific areas of job related issues.
  • Managed confidential information of the division on behalf of management.
  • Handle highly confidential information with an appropriate level of discretion.
  • Retain confidential information and database files for market purposes.
  • Exercise discretion and diplomacy when dealing with confidential information.
  • Manage and maintain the integrity of confidential information.
  • Handled confidential information on a daily basis.
  • Record keeping and handling of confidential information.
  • Handled confidential information with sensitivity and discretion.
  • Maintain the security of confidential information.
  • Maintain Center Director calendar, meetings, expenses, confidential information, and reimbursements.
  • Entered new client's confidential information into the computer data base mainframe.
  • Record and update sensitive and confidential information on a daily basis.
  • Maintain confidential information and functions of the office.
  • Composed/revised letters, graphs, worksheets, proposals, medical statiscal confidential information and any other correspondence necessary.
  • Demonstrated knowledge of Company policies/practices and promoted adherence within the staff Handled highly confidential information on a routine basis
  • Support related to Independence and Risk Internal Features Management of confidential information
  • Organize patient profiles regarding preparation of forms, faxing confidential information, coordinating service needs for the patients/families.

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2 Confidential Information Jobs

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46. Committee Meetings

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low Demand
Here's how Committee Meetings is used in Administrative Coordinator jobs:
  • Scheduled and secured location/amenities for quarterly Board and Committee meetings and ensured each member received all necessary materials beforehand.
  • Assist Infection Control Nurses/Manager with compiling and preparing monthly statistical data for presentation in various hospital committee meetings.
  • Coordinated board and committee meetings, including schedules and information preparation and distribution.
  • Coordinated/facilitated student interviews, advisory committee meetings, and accreditation site visits.
  • Recorded and prepared minutes for LA Board of Regents Committee meetings, including LONI (Louisiana Optical Network Initiative).
  • Arrange and coordinate meetings with the FDA and AstraZeneca for IND and NDA filings and Advisory Board Committee Meetings.
  • Participated in all committee meetings, transcribed and distributed all meeting minutes and relative materials to committee members.
  • Assisted with office wide activities in preparation for Committee Meetings, Board Meetings and the Associations Annual Meeting.
  • Keep up to date with Executive Director's calendar, made appointments and set up committee meetings monthly.
  • Demonstrated excellent time management expertise in coordinating all board meetings, grant reviews, and budget sub-committee meetings.
  • Facilitated merchant, neighborhood and organization committee meetings as a method of achieving long and short-term goals.
  • Typed and prepared highly technical reports and engineering documents for publication, mailing, and committee meetings.
  • Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
  • Assisted with logistics and materials for board meetings, committee meetings and staff events.
  • Coordinated monthly special projects and events, office activities and committee meetings.
  • Attended and participated in Division, program and advisory committee meetings.
  • Planned and executed logistics for two oversight committee meetings per year.
  • Report to all PACC committee meetings and document all minutes.
  • Organized committee meetings comprised of faculty and/or staff.
  • Provide assistance for board and committee meetings.

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47. Company Policies

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low Demand
Here's how Company Policies is used in Administrative Coordinator jobs:
  • Process employee executed expenses and ensures adherence to budgetary commitments in accordance with company policies.
  • Implemented and evaluated administrative processes, including general operations, company policies and procedures.
  • Worked closely with corporate HR to assist with recruitment, new hire orientations and dissemination of company policies and benefits information.
  • Possess the talent needed to satisfy the most demanding customer while maintaining a positive attitude and being supportive of company policies.
  • Comply with state and company policies, procedures and regulations to ensure processes/postal requirements are current and up to date.
  • Developed and co-wrote company policies and procedures, executed payroll, managed employee benefits enrollments, and processed invoices.
  • Ordered and maintained office supplies and the re-credentialing of physicians in line with insurance company policies and procedures.
  • Educated employees on company policies, rules, regulations, new hire orientation, open enrollment, etc.
  • Ensured compliance with company policies, as well as State, Federal and other regulatory bodies.
  • Trained employees in job duties or company policies or arrange for training to be provided.
  • Presented company policies to all new employees and trained on electronic expense reporting.
  • Review and revise company policies to ensure compliance with local and state law.
  • Trained and instructed over 100 employees in job duties and company policies.
  • Maintain cash office files and retain records in accordance with company policies.
  • Interpret and communicate work procedures and company policies to staff.
  • Trained employees in work and safety procedures and company policies.
  • Implemented, managed and maintained company policies and procedures.
  • Guided managers and employees on company policies and procedures.
  • Explained work procedures and company policies to staff.
  • Prepare expense reports and review to ensure charges are compliant with company policies, and are paid in a timely manner.

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2 Company Policies Jobs

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48. Peoplesoft

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low Demand
Here's how Peoplesoft is used in Administrative Coordinator jobs:
  • Operate PeopleSoft computer program Operate SRS computer program Maintain Historical Transcripts Process student transcripts
  • Completed hiring proposals in PeopleSoft for Department Heads to hire/rehire Graduate Assistants.
  • Prepared reports for analysis and compilation using Microsoft Office and PeopleSoft.
  • Approve time utilizing the PeopleSoft database as well as tracking PTO, compensation, and vacation balances for Plant Ops personnel.
  • Provisioned DSL orders in peoplesoft8 (CRM) by cancellation, correcting, disconnecting Residential and Business customers.
  • Used PeopleSoft for HR purposes: time reporting, personal information, payroll & compensation, and benefits.
  • Set up new vendors into PeopleSoft and efficiently processed invoices to ensure they were accurately paid.
  • Assemble training manuals for new employees Issue and order supplies for Admit/Screening Department using PeopleSoft 9.0.
  • Schedule and coordinate calendar for Director; Enter electronic employment data into PeopleSoft client files.
  • Maintained personnel records including tracking employee time-off requests and time sheets with PeopleSoft.
  • Generate reimbursements through PeopleSoft for both staff and vendors of the university.
  • Processed 300+ invoices monthly in PeopleSoft.
  • Order office supplies using PeopleSoft.
  • Confirmed cost efficient requisitions were submitted in PeopleSoft, approvals noted and received and correct departments were expensed.
  • Receive requisitions online through Peoplesoft for spendable supplies from various operational units according to approved schedules.
  • Reconcile expenditures using PeopleSoft Financials, resolving any discrepancies.
  • Utilized Microsoft Word, Microsoft Publisher, Excel, PeopleSoft, Eudora, various internet browsers, and Outlook.
  • Utilized the Peoplesoft System to initiate the requisition process for all expenditures.
  • Verify and approve bi-weekly timesheets of over 40 students in PeopleSoft.
  • Experience in Microsoft office, Invision Gold, Epic, Cerner and Kronos payroll and Peoplesoft programs.

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49. Clerical Support

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low Demand
Here's how Clerical Support is used in Administrative Coordinator jobs:
  • Provided administrative and clerical support for staff organization to support the accomplishment of unit and Air Traffic Organization goals.
  • Provided administrative and clerical support to senior officials at the Pentagon.
  • Provided administrative/clerical support to plant manager and production staff.
  • Provide administrative and clerical support to senior management.
  • General administrative and clerical support.
  • Provide receptionist and clerical support for the unit, including managing incoming/outgoing calls (up to nine phone lines).
  • Provide clerical support to the Director, Operational Management and all programs within the Adult Day Services.
  • Assisted and provided clerical support for Program director and 3 other staff coordinators in program.
  • Maintained calendar for executive staff; typed and provided routine and general clerical support.
  • Provide clerical support for the clinical education component of the Dental Hygiene Program.
  • Provide administrative, purchasing, and clerical support for all learning resources services.
  • Provide administrative and clerical support for a number of patients and caregivers.
  • Provided clerical support to the Campus Director and various campus departments.
  • Provided clerical support for Manager and medical staff as needed.
  • Provided clerical support to the Director and Sr.
  • Provide clerical support to all program staff.
  • Monitor the work status of clerical support.
  • Provide clerical support to other departments.
  • Coordinated the Family Medicine pre-doctoral educational programs while providing clerical support for the Director of Educational Programs.
  • Provided Administrative support to various scientist on staff Clerical support data entry for Kidney Research MDGF Department Client relations, travel orders

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50. Technical Support

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low Demand
Here's how Technical Support is used in Administrative Coordinator jobs:
  • Provided administrative support to executive management and sales, marketing, and technical support departments.
  • Provided technical support, consultation and support to departments and clinical facilities.
  • Provided efficient and effective administrative, clerical, and technical support.
  • Answer Technical Support phone line, responding to customer inquiries and forwarding all other calls to appropriate Technical Support Specialist.
  • Perform administrative duties for the BRS Process & Quality Control Manager, National BRS Manager and BRS Technical Support Manager.
  • Provide technical support for Online Access, Bill Payment Service, Quicken, QuickBooks and Microsoft Money software.
  • Managed technical support of the office such as computer repair and maintained office cleanliness and overall office appearance.
  • Schedule air travel and lodging reservations for CEO and CFO and entire sales and technical support team.
  • Provided technical support for state colleges and universities with statewide training programs, conferences, and events.
  • Provide phone technical support and asset management of internal customers; ordering parts/supplies for external customer base.
  • Performed administrative duties for executive management, sales teams, and marketing and technical support departments.
  • Served as operating system expert, providing technical support for the rental division.
  • Maintained team contact lists and email distributions and database and technical support.
  • Provided technical support pertaining to telemetry units to the Field Service Technicians.
  • Provided end user technical support and training on new software and hardware.
  • Provided administrative and technical support to the Judge Advocate General Office.
  • Provide technical support and vendor interface.
  • Provided attendees and instructors with technical support and supporting webinar materials.
  • Designed new logo, business cards, fliers, forms & ads.Provided Computer technical support for dealership.
  • Manage three separate inboxes and all faxes for Customer Support, Technical Support & Accounting Dept.

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Administrative Coordinator Jobs

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20 Most Common Skills For An Administrative Coordinator

Office Supplies

22.1%

Data Entry

10.2%

Financial Statements

9.0%

Customer Service

8.4%

Travel Arrangements

6.2%

Purchase Orders

6.0%

Expense Reports

4.8%

Staff Members

3.7%

Special Events

3.5%

Meeting Minutes

3.5%

Phone Calls

3.4%

Human Resources

3.2%

Special Projects

3.0%

Powerpoint

2.9%

Front Desk

1.9%

Personnel Files

1.8%

Scheduling Appointments

1.7%

Scheduling Meetings

1.6%

Monthly Reports

1.5%

Administrative Functions

1.5%
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Typical Skill-Sets Required For An Administrative Coordinator

Rank Skill
1 Office Supplies 17.0%
2 Data Entry 7.8%
3 Financial Statements 7.0%
4 Customer Service 6.5%
5 Travel Arrangements 4.8%
6 Purchase Orders 4.6%
7 Expense Reports 3.7%
8 Staff Members 2.8%
9 Special Events 2.7%
10 Meeting Minutes 2.7%
11 Phone Calls 2.6%
12 Human Resources 2.5%
13 Special Projects 2.3%
14 Powerpoint 2.2%
15 Front Desk 1.5%
16 Personnel Files 1.4%
17 Scheduling Appointments 1.3%
18 Scheduling Meetings 1.2%
19 Monthly Reports 1.2%
20 Administrative Functions 1.1%
21 Administrative Tasks 1.1%
22 Insurance Companies 1.1%
23 Internet 1.0%
24 Conference Calls 1.0%
25 Administrative Problems 1.0%
26 Daily Operations 1.0%
27 Coordinators 1.0%
28 Office Operations 0.9%
29 Telephone Calls 0.9%
30 Quickbooks 0.9%
31 Calendar Management 0.8%
32 Sharepoint 0.8%
33 Office Staff 0.8%
34 Bank Deposits 0.8%
35 Ensure Compliance 0.8%
36 Word Processing 0.7%
37 Background Checks 0.7%
38 Medicaid 0.7%
39 High Volume 0.6%
40 Kronos 0.6%
41 Inventory Control 0.6%
42 Medical Records 0.6%
43 Patient Care 0.6%
44 Hipaa 0.6%
45 Confidential Information 0.6%
46 Committee Meetings 0.6%
47 Company Policies 0.6%
48 Peoplesoft 0.5%
49 Clerical Support 0.5%
50 Technical Support 0.5%
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