An Administrative Coordinator oversees the line of communication and schedules within a company, ensuring that every necessary information is delivered and conveyed. An administrative coordinator's responsibilities include responding to inquiries and requests from workforce personnel or client, managing calls and correspondence, maintaining and rotating various forms of documentation, and designing or improving systems that would help the company's operating procedures. Furthermore, it is also essential for an Administrative Coordinator to evaluate the methods and progress, continuity of workflow, and resolve issues as needed within the company.

Administrative Coordinator Responsibilities

Here are examples of responsibilities from real administrative coordinator resumes representing typical tasks they are likely to perform in their roles.

  • Manage Facebook page and website.
  • Manage correspondence, i.e., send out invitations and manage RSVP list.
  • Set up meetings, manage RSVP lists of events both on and off campus.
  • Manage patient confidentiality in relation to HIPAA when sending information to referred/referring offices.
  • Orchestrate special events and reservations; manage customer relations and provide exemplary service to all customers.
  • Manage and update SharePoint database with department documents post upcoming calendar events and notify end users by email correspondence of changes.
  • Organize sales meetings by preparing agendas and presentations using PowerPoint, coordinating travel arrangements, reserving conference rooms and ordering meals.
  • Team leader in EMR conversion for Dr. Smith's medical office.
  • Navigate EMR integrate fax system to keep track of faxes send and receive.
  • Subject matter expert for correspondence policy in accordance with DoD regulations.
  • Develop and maintain current processes and procedures for oversea deployment and expatriate payroll processes.
  • Schedule and arrange visits and meetings, make reservations and prepare itineraries/schedules of student candidates.
  • Utilize PeopleSoft reporting.o create annual evaluations and succession plans for CIO's subordinates.o process bi-weekly payroll.
  • Provide administrative support to recruiters, process payroll, conduct new hire orientation, and benefits administration.
  • Produce advanced-design hard copy and electronic newsletters, promotional materials, career development materials, and PowerPoint presentations.

Administrative Coordinator Skills and Personality Traits

We calculated that 13% of Administrative Coordinators are proficient in Customer Service, Patients, and PowerPoint. They’re also known for soft skills such as Interpersonal skills, Organizational skills, and Writing skills.

We break down the percentage of Administrative Coordinators that have these skills listed on their resume here:

  • Customer Service, 13%

    Supervised daily office, administrative and customer service related operations to ensure that all events adhered to quality standards and deadlines.

  • Patients, 10%

    Disseminated and received patients' medical records, obtain laboratory reports, radiology reports, hospital reports, and referral information.

  • PowerPoint, 6%

    Organized sales meetings by preparing agendas and presentations using PowerPoint, coordinating travel arrangements, reserving conference rooms and ordering meals.

  • Data Entry, 6%

    Corresponded with suppliers when request were ready and delivered invoice number tracking Skills Used Computer Communication Time Management Data Entry Support Education

  • Provides Administrative Support, 5%

    Manage Executive member of management schedule and provides administrative support to alternate management as well as clients.

  • Payroll, 4%

    Provided administrative support to recruiters, processed payroll, conducted new hire orientation, and benefits administration.

"customer service," "patients," and "powerpoint" aren't the only skills we found administrative coordinators list on their resumes. In fact, there's a whole list of administrative coordinator responsibilities that we found, including:

  • Arguably the most important personality trait for an administrative coordinator to have happens to be interpersonal skills. An example from a resume said this about the skill, "secretaries and administrative assistants interact with clients, customers, or staff" Additionally, other resumes have pointed out that administrative coordinators can use interpersonal skills to "maintained public image of vmccc by following policies and procedures and through excellent interpersonal communications. "
  • Another trait important for fulfilling administrative coordinator duties is organizational skills. According to a administrative coordinator resume, "secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently." Here's an example of how administrative coordinators are able to utilize organizational skills: "assist realtors with scheduling appointments, paperwork and customer service along with all other organizational aspects. "
  • Administrative coordinators are also known for writing skills, which can be critical when it comes to performing their duties. An example of why this skill is important is shown by this snippet that we found in a administrative coordinator resume: "secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers" We also found this resume example that details how this skill is put to the test: "log writing competency requirement papers into google drive; submit paper to faculty readers for scoring. "
  • See the full list of administrative coordinator skills.

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    What Office Administrators Do

    Office administrators are employees who ensure that the office is running in tip-top shape. They manage the administrative needs of the office. They answer calls directed to the official company phone, manage the inventory of supplies, take charge or purchase requisitions for needed supplies, and ensure the office equipment and fixtures are taken care of. Office administrators also manage correspondences, official memoranda, and other official company documents. They also keep track of files and records to ensure that these are properly organized. At times, office administrators also take charge of welcoming guests and accompanying them to their respective meetings.

    We looked at the average administrative coordinator annual salary and compared it with the average of an office administrator. Generally speaking, office administrators receive $3,176 lower pay than administrative coordinators per year.

    While their salaries may differ, one common ground between administrative coordinators and office administrators are a few of the skills required in each craft. In both careers, employees bring forth skills like customer service, patients, and powerpoint.

    These skill sets are where the common ground ends though. An administrative coordinator responsibility is more likely to require skills like "payroll," "excellent organizational," "excellent interpersonal," and "phone calls." Whereas a office administrator requires skills like "patient care," "office administration," "real estate," and "patient appointments." Just by understanding these different skills you can see how different these careers are.

    Office administrators receive the highest salaries in the government industry coming in with an average yearly salary of $39,681. But administrative coordinators are paid more in the government industry with an average salary of $43,324.

    On average, office administrators reach similar levels of education than administrative coordinators. Office administrators are 3.1% less likely to earn a Master's Degree and 0.1% less likely to graduate with a Doctoral Degree.

    What Are The Duties Of an Office Services Coordinator?

    An office services coordinator is in charge of providing administrative support to an office and coordinating all activities to maintain an efficient workflow. Their responsibilities include preparing and processing documentation, answering calls and correspondence, greeting visitors, answering inquiries, producing progress reports, and maintaining records and databases. There are also instances when an office services coordinator must resolve issues, liaise with different departments, and procure supplies. Furthermore, as an office services coordinator, it is essential to assist and encourage staff, all while implementing the company's policies and regulations.

    The next role we're going to look at is the office services coordinator profession. Typically, this position earns a lower pay. In fact, they earn a $1,675 lower salary than administrative coordinators per year.

    While the salary may be different for these job positions, there is one similarity and that's a few of the skills needed to perform certain duties. We used info from lots of resumes to find that both administrative coordinators and office services coordinators are known to have skills such as "customer service," "patients," and "powerpoint. "

    While some skills are similar in these professions, other skills aren't so similar. For example, several resumes showed us that administrative coordinator responsibilities requires skills like "office procedures," "excellent organizational," "excellent interpersonal," and "word processing." But an office services coordinator might use skills, such as, "office services," "reservations," "social work," and "conference room."

    On average, office services coordinators earn a lower salary than administrative coordinators. There are industries that support higher salaries in each profession respectively. Interestingly enough, office services coordinators earn the most pay in the finance industry with an average salary of $52,332. Whereas, administrative coordinators have higher paychecks in the government industry where they earn an average of $43,324.

    When it comes to the differences in education between the two professions, office services coordinators tend to reach similar levels of education than administrative coordinators. In fact, they're 3.3% less likely to graduate with a Master's Degree and 0.1% less likely to earn a Doctoral Degree.

    How an Administrator Secretary Compares

    Administrator secretaries are assistants to managers or higher officers in charge of administrative tasks. Their responsibilities include liaising with an organization's internal departments and in communicating with the general public. They make arrangements and scheduling of meetings, events, and appointments. Sometimes, they assume tasks in clerical and administrative nature. It is also part of their job to work hand-in-hand with executives, managers, and any other personnel in corporations.

    The administrator secretary profession generally makes a lower amount of money when compared to the average salary of administrative coordinators. The difference in salaries is administrator secretaries making $6,263 lower than administrative coordinators.

    Using administrative coordinators and administrator secretaries resumes, we found that both professions have similar skills such as "customer service," "patients," and "powerpoint," but the other skills required are very different.

    Some important key differences between the two careers are a few of the skills necessary to fulfill responsibilities. Some examples from administrative coordinator resumes include skills like "excellent organizational," "excellent interpersonal," "phone calls," and "human resources," whereas an administrator secretary might be skilled in "routine correspondence," "secretarial support," "hr," and "patient appointments. "

    Administrator secretaries make a very good living in the manufacturing industry with an average annual salary of $36,398. Whereas administrative coordinators are paid the highest salary in the government industry with the average being $43,324.

    Administrator secretaries typically study at similar levels compared with administrative coordinators. For example, they're 3.4% less likely to graduate with a Master's Degree, and 0.2% less likely to earn a Doctoral Degree.

    Description Of a Team Coordinator

    A team coordinator is a professional who provides administrative roles that help to facilitate the daily functions and operations of an organization. Team coordinators must work closely with the team leader to keep the team running smoothly. They must maintain central calendars so that they can promote effective use of time and keep team members informed about their daily business activities. They must also assist in facilitating training for new members to help them understand their position and work.

    Team coordinators tend to earn a higher pay than administrative coordinators by about $8,143 per year.

    According to resumes from both administrative coordinators and team coordinators, some of the skills necessary to complete the responsibilities of each role are similar. These skills include "customer service," "patients," and "powerpoint. "

    Even though a few skill sets overlap, there are some differences that are important to note. For one, an administrative coordinator might have more use for skills like "provides administrative support," "payroll," "office procedures," and "office equipment." Meanwhile, some team coordinators might include skills like "home health," "patient care," "rehabilitation," and "emr" on their resume.

    In general, team coordinators make a higher salary in the automotive industry with an average of $72,851. The highest administrative coordinator annual salary stems from the government industry.

    Team coordinators reach similar levels of education when compared to administrative coordinators. The difference is that they're 2.9% more likely to earn a Master's Degree more, and 0.4% more likely to graduate with a Doctoral Degree.

    What an Administrative Coordinator Does FAQs

    What Is The Average Salary For An Administrative Manager?

    The average salary for an administrative manager is $69,000 a year ($33.52 an hour).

    There is a good amount of variation and what an administrative manager can make largely based on the location of the position and the company. For example, wages can start from as little as $44,000 a year to as much as $108,000 a year.

    What Is The Difference Between A Coordinator And An Administrative Assistant?

    The differences between a coordinator and an administrative assistant are their roles and responsibilities within the company.

    An administrative assistant, for example, provides support to managers, other employees, and office visitors. In comparison, a coordinator is responsible for organizing the different activities and people involved in something to work effectively.

    What Is The Difference Between A Coordinator And An Administrator?

    The difference between a coordinator and an administrator is their roles and duties within the company. An administrator administers affairs, directs, manages, executes, or dispenses, whether in civil, judicial, political, or ecclesiastical affairs; a coordinator coordinates a small team or project.

    What Is The Role Of A Coordinator?

    The role of a coordinator is overseeing the successful completion of projects and events.

    Common Coordinator Roles:

    • Perform specialized tasks

    • Managing a team of staff members

    • Establishing relationships with vendor and freelance professionals

    • Work closely with the manager to prepare comprehensive action plans including resources, time frame, and budgets for projects

    • Scheduling

    • Risk management

    • Administrative duties

    • Maintaining project documentation

    • Handling financial queries

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