What does an Administrative Coordinator do?

An Administrative Coordinator oversees the line of communication and schedules within a company, ensuring that every necessary information is delivered and conveyed. An administrative coordinator's responsibilities include responding to inquiries and requests from workforce personnel or client, managing calls and correspondence, maintaining and rotating various forms of documentation, and designing or improving systems that would help the company's operating procedures. Furthermore, it is also essential for an Administrative Coordinator to evaluate the methods and progress, continuity of workflow, and resolve issues as needed within the company.
Administrative coordinator responsibilities
Here are examples of responsibilities from real administrative coordinator resumes:
- Manage Facebook page and website.
- Manage correspondence, i.e., send out invitations and manage RSVP list.
- Set up meetings, manage RSVP lists of events both on and off campus.
- Manage patient confidentiality in relation to HIPAA when sending information to referred/referring offices.
- Orchestrate special events and reservations; manage customer relations and provide exemplary service to all customers.
- Manage and update SharePoint database with department documents post upcoming calendar events and notify end users by email correspondence of changes.
- Organize sales meetings by preparing agendas and presentations using PowerPoint, coordinating travel arrangements, reserving conference rooms and ordering meals.
- Team leader in EMR conversion for Dr. Smith's medical office.
- Navigate EMR integrate fax system to keep track of faxes send and receive.
- Subject matter expert for correspondence policy in accordance with DoD regulations.
- Develop and maintain current processes and procedures for oversea deployment and expatriate payroll processes.
- Schedule and arrange visits and meetings, make reservations and prepare itineraries/schedules of student candidates.
- Utilize PeopleSoft reporting.o create annual evaluations and succession plans for CIO's subordinates.o process bi-weekly payroll.
- Provide administrative support to recruiters, process payroll, conduct new hire orientation, and benefits administration.
- Produce advanced-design hard copy and electronic newsletters, promotional materials, career development materials, and PowerPoint presentations.
Administrative coordinator skills and personality traits
We calculated that 13% of Administrative Coordinators are proficient in Customer Service, Patients, and PowerPoint. They’re also known for soft skills such as Interpersonal skills, Organizational skills, and Writing skills.
We break down the percentage of Administrative Coordinators that have these skills listed on their resume here:
- Customer Service, 13%
Supervised daily office, administrative and customer service related operations to ensure that all events adhered to quality standards and deadlines.
- Patients, 10%
Disseminated and received patients' medical records, obtain laboratory reports, radiology reports, hospital reports, and referral information.
- PowerPoint, 6%
Organized sales meetings by preparing agendas and presentations using PowerPoint, coordinating travel arrangements, reserving conference rooms and ordering meals.
- Data Entry, 6%
Corresponded with suppliers when request were ready and delivered invoice number tracking Skills Used Computer Communication Time Management Data Entry Support Education
- Provides Administrative Support, 5%
Manage Executive member of management schedule and provides administrative support to alternate management as well as clients.
- Payroll, 4%
Provided administrative support to recruiters, processed payroll, conducted new hire orientation, and benefits administration.
"customer service," "patients," and "powerpoint" are among the most common skills that administrative coordinators use at work. You can find even more administrative coordinator responsibilities below, including:
Interpersonal skills. One of the key soft skills for an administrative coordinator to have is interpersonal skills. You can see how this relates to what administrative coordinators do because "secretaries and administrative assistants interact with clients, customers, or staff." Additionally, an administrative coordinator resume shows how administrative coordinators use interpersonal skills: "maintained public image of vmccc by following policies and procedures and through excellent interpersonal communications. "
Organizational skills. Another soft skill that's essential for fulfilling administrative coordinator duties is organizational skills. The role rewards competence in this skill because "secretaries and administrative assistants keep files, folders, and schedules in order so that an office runs efficiently." According to an administrative coordinator resume, here's how administrative coordinators can utilize organizational skills in their job responsibilities: "assist realtors with scheduling appointments, paperwork and customer service along with all other organizational aspects. "
Writing skills. administrative coordinators are also known for writing skills, which are critical to their duties. You can see how this skill relates to administrative coordinator responsibilities, because "secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers." An administrative coordinator resume example shows how writing skills is used in the workplace: "log writing competency requirement papers into google drive; submit paper to faculty readers for scoring. "
The three companies that hire the most administrative coordinators are:
- University of Pennsylvania60 administrative coordinators jobs
- Bath Fitter52 administrative coordinators jobs
- The TJX Companies49 administrative coordinators jobs
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Administrative coordinator vs. Office administrator
Office administrators are employees who ensure that the office is running in tip-top shape. They manage the administrative needs of the office. They answer calls directed to the official company phone, manage the inventory of supplies, take charge or purchase requisitions for needed supplies, and ensure the office equipment and fixtures are taken care of. Office administrators also manage correspondences, official memoranda, and other official company documents. They also keep track of files and records to ensure that these are properly organized. At times, office administrators also take charge of welcoming guests and accompanying them to their respective meetings.
These skill sets are where the common ground ends though. The responsibilities of an administrative coordinator are more likely to require skills like "payroll," "excellent organizational," "excellent interpersonal," and "phone calls." On the other hand, a job as an office administrator requires skills like "patient care," "office administration," "real estate," and "patient appointments." As you can see, what employees do in each career varies considerably.
Office administrators earn the highest salaries when working in the government industry, with an average yearly salary of $39,681. On the other hand, administrative coordinators are paid more in the government industry with an average salary of $43,324.On average, office administrators reach similar levels of education than administrative coordinators. Office administrators are 3.1% less likely to earn a Master's Degree and 0.1% less likely to graduate with a Doctoral Degree.Administrative coordinator vs. Office services coordinator
An office services coordinator is in charge of providing administrative support to an office and coordinating all activities to maintain an efficient workflow. Their responsibilities include preparing and processing documentation, answering calls and correspondence, greeting visitors, answering inquiries, producing progress reports, and maintaining records and databases. There are also instances when an office services coordinator must resolve issues, liaise with different departments, and procure supplies. Furthermore, as an office services coordinator, it is essential to assist and encourage staff, all while implementing the company's policies and regulations.
While some skills are similar in these professions, other skills aren't so similar. For example, resumes show us that administrative coordinator responsibilities requires skills like "office procedures," "excellent organizational," "excellent interpersonal," and "word processing." But an office services coordinator might use other skills in their typical duties, such as, "office services," "reservations," "social work," and "conference room."
On average, office services coordinators earn a lower salary than administrative coordinators. Some industries support higher salaries in each profession. Interestingly enough, office services coordinators earn the most pay in the finance industry with an average salary of $52,332. Whereas administrative coordinators have higher pay in the government industry, with an average salary of $43,324.Average education levels between the two professions vary. Office services coordinators tend to reach similar levels of education than administrative coordinators. In fact, they're 3.3% less likely to graduate with a Master's Degree and 0.1% less likely to earn a Doctoral Degree.Administrative coordinator vs. Administrator secretary
Administrator secretaries are assistants to managers or higher officers in charge of administrative tasks. Their responsibilities include liaising with an organization's internal departments and in communicating with the general public. They make arrangements and scheduling of meetings, events, and appointments. Sometimes, they assume tasks in clerical and administrative nature. It is also part of their job to work hand-in-hand with executives, managers, and any other personnel in corporations.
Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from administrative coordinator resumes include skills like "excellent organizational," "excellent interpersonal," "phone calls," and "human resources," whereas an administrator secretary is more likely to list skills in "routine correspondence," "secretarial support," "hr," and "patient appointments. "
Administrator secretaries make a very good living in the manufacturing industry with an average annual salary of $36,398. On the other hand, administrative coordinators are paid the highest salary in the government industry, with average annual pay of $43,324.Most administrator secretaries achieve a similar degree level compared to administrative coordinators. For example, they're 3.4% less likely to graduate with a Master's Degree, and 0.2% less likely to earn a Doctoral Degree.Administrative coordinator vs. Team coordinator
A team coordinator is an individual who provides administrative roles that help to facilitate the daily functions and operations of an organization. Team coordinators must work closely with the team leader to keep the team running smoothly. They must maintain central calendars so that they can promote effective use of time and keep team members informed about their daily business activities. They must also assist in facilitating training for new members to help them understand their position and work.
Even though a few skill sets overlap between administrative coordinators and team coordinators, there are some differences that are important to note. For one, an administrative coordinator might have more use for skills like "provides administrative support," "payroll," "office procedures," and "office equipment." Meanwhile, some responsibilities of team coordinators require skills like "home health," "patient care," "rehabilitation," and "emr. "
In general, team coordinators earn the most working in the automotive industry, with an average salary of $72,851. The highest-paying industry for an administrative coordinator is the government industry.team coordinators reach similar levels of education compared to administrative coordinators, in general. The difference is that they're 2.9% more likely to earn a Master's Degree, and 0.4% more likely to graduate with a Doctoral Degree.Types of administrative coordinator
Updated January 8, 2025