Administrative coordinator jobs in Kentucky - 329 jobs

Job Title: Warehouse Administrative Assistant Work Schedule: Monday-Friday, 7:00 AM - 3:30 PM Schedule may vary based on business needs During peak season (March-May), shifts may extend up to 12 hours and include nights and weekends Job Summary The Administrative Assistant supports daily site operations by managing administrative, inventory, and logistics-related tasks. This role works closely with operations, shipping/receiving, and safety teams to ensure accurate documentation, efficient workflows, and compliance with safety and inventory procedures. Key Responsibilities Administrative & Office Support Manage and distribute incoming and outgoing mail, emails, voicemails, and other correspondence Perform copying, filing, faxing, data entry, and confidential document handling Coordinate calendars, meetings, and site events as needed Order catered meals and assist with meeting and event logistics Prepare and submit expense reports Shipping, Receiving & Inventory Support Monitor and administer shipping and receiving activities for the facility Perform daily and monthly inventory reconciliation and reporting Enter Bills of Lading (BOLs) into Excel for inventory tracking Conduct daily inventory checks and assist with inventory accuracy Support basic logistics and supply chain coordination Scale & Truck Operations Support Scale inbound and outbound dry fertilizer trucks Scale inbound and outbound anhydrous ammonia trucks Ensure truck drivers have proper personal protective equipment (PPE) prior to receiving pick tickets Safety & Compliance Support Assist with contractor safety orientations and permitting processes Support site safety procedures and documentation requirements Required Skills & Qualifications Proficiency in Microsoft Office (Excel, Word, Outlook) Basic computer and data entry skills Experience with inventory tracking or inventory management Familiarity with supply chain or logistics operations Ability to handle confidential information with discretion Strong organizational and communication skills Preferred Qualifications Experience with SAP S/4HANA Prior experience in a manufacturing, agricultural, or industrial environment Knowledge of shipping, receiving, or warehouse operations Work Environment Office and industrial site environment Interaction with truck drivers, contractors, and operations personnel Must be able to adapt to extended hours and changing schedules during peak seasons

The Administrative Assistant for Student Life serves the Student Life office by providing secretarial support to the Dean of Students and serves as the Women's Ministry Coordinator. ESSENTIAL JOB FUNCTION Act as a receptionist for the Dean of Students and the Student Life office Prioritize and forward relevant information that comes to the Student Life office Maintain appointment calendar and travel arrangements for the Dean of Students Prepare and receive correspondence and communication as needed by office staff Provide day-to-day administrative support to the Student Life Office staff Serve as the first point of contact for students, staff, and faculty seeking assistance and information regarding services, activities, and organizations Assist with student organization registration, event approvals, and documentation Oversee online platforms, email communication, and marketing Assist in planning, promoting, and logistical coordination of Student Life programs and campus events Oversee the monthly budget for the office of Student Life, including processing purchase requests, invoices, reimbursements, maintaining office supplies, and budget tracking Ensure office cleanliness, organization, and appearance Administrate the planning and execution of various Women's Ministry events, including Koinonia, Women of the Word, etc, in consultation with Mrs. Mohler (occasional nights may be required to assist with these events) Perform other related duties as may be assigned to support the mission of the Student Life Office EDUCATION: The person in this position must hold at least a Bachelor's degree. EXPERIENCE: The person in this position should demonstrate administrative skills, including computer literacy, attention to detail, and a good grasp of grammar and proofreading. The person must also demonstrate skill in interpersonal interaction. SUPERVISION: The person in this position will supervise no one. The person in this position will report to the Dean of Students and the Director of Student Life. WORK ENVIRONMENT: The person in this position works in a standard office environment and various locations used for student events, both indoors and outdoors. EQUIPMENT: The person in this position will use the following equipment: computer, telephone, Microsoft Office Suite, Jenzabar, varied computer software, and other general office equipment.

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@meta.com.

Administrative Assistant, 12-month FLSA: Non-Exempt REPORTS TO: Supervisor TERMS OF EMPLOYMENT: Twelve month employment with benefits as specified in the Classified Agreement. QUALIFICATIONS: High school diploma Experience working in a professional office setting. Strong computer skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher, and Outlook) Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill. Use a 10-key calculator, with a high degree of accuracy. Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time. Self-starter; able to work independently. Strong telephone and interpersonal communication skills. Ability working with finances. ESSENTIAL JOB FUNCTIONS: Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district. File and sort paperwork. Input data for recordkeeping in multiple software systems. Produce brochures, handbooks, notebooks, flyers, and meeting agendas. Type and/or draft letters of correspondence. Maintain and order supplies; organize storage areas. Process invoices, track expenses, and produce expense reports. Schedule and organize meetings or events, including coordinate and set up needed supplies; take meeting minutes. Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district. OTHER JOB FUNCTIONS: Maintain confidentiality Attend meetings and training as directed. Present and communicate in a professional manner. Work additional hours or overtime as directed. Other duties as assigned by supervisor.

** This position is currently based in Louisville, KY. The company, and the position, will be relocating to New Albany, IN, in late summer 2026.** WARE is one of the nation's largest and most expansive boiler rental, service, education, and training companies. A family-owned business founded in 1952, WARE has experienced continual growth for over 70 years. The company culture strongly rooted in service, growth and generosity sets it apart, with these core values serving as the foundation of the company's success. We're seeking an Office Coordinator to serve as the first point of contact for the organization, greeting people with genuine hospitality and supporting day-to-day office needs with a helpful and positive approach. This role supports a well-functioning workplace by providing reception coverage, coordinating office supplies, supporting meetings and events, and maintaining relationships with office vendors. The Office Coordinator also maintains the organization's intranet, creates the company quarterly newsletter, and contributes to culture-building initiatives that enhance employee engagement and workplace connection. Responsibilities: Answer and direct phone calls professionally and promptly Greet visitors and employees and manage front door access Maintain a clean, organized, and professional reception area Perform opening and closing office procedures to ensure daily readiness Manage incoming and outgoing mail and deliveries Order, manage, and organize snacks, office, cleaning, and printer supplies inventory; restock areas and shared spaces as needed Maintain and support the organization's intranet by: Setting up employee access Coordinating content updates with subject-matter owners and ensuring information remains current Assisting in creating simple visuals, templates, and graphics for postings Continually monitoring content for accuracy; repairing broken links and replacing outdated content Posting updates and announcements in a timely and accurate manner Maintaining pages by updating links, contacts, and shared resource information Formatting and publishing documents, forms, and policies Troubleshooting basic user questions related to navigation and access; escalating issues as needed Provide administrative support including copying, scanning, filing, and preparing documents Perform data entry and maintain logs, spreadsheets, and internal trackers Prepare documents in keeping with brand standards Support departmental meeting requests, including catering orders, logistics, set-up, and supplies Assist with culture-building events and employee engagement initiatives Book travel arrangements, as requested Assist with general office support requests as needed Perform other duties as assigned Details: Full time, in-office, hourly position (Monday-Friday, 8am-5pm), $26-$28/hr Paid vacation, PTO, and holidays Health, dental, vision, life, and disability insurance Christmas bonus Opportunity for profit sharing 401(k) with company match Requirements 5+ years experience in an office environment in a front desk, administrative, coordinator, or LMS support role Excellent customer service mindset and interpersonal/communication abilities Strong relationship-building skills Proficiency in Microsoft Office and computer/technology savvy Ability to manage multiple priorities and maintain a professional presence Experience coordinating meetings, catering, office events, and basic office purchasing Comfortable learning new platforms and working with digital tools Collaborative mindset with ability to communicate and work well with others Ability to joyfully pivot and embrace change

Administrative Assistant Payrate: $19.54 Shift: 1st Shift (PART TIME) 7:30A - 2:30P From a small family business to a multi-billion dollar global company, Sonoco has been changing the face of products and packaging since 1899 - all while keeping the heart of "People Build Businesses" alive. Our talented people are at the core of our growth, constantly reinventing the Sonoco wheel with brilliant solutions every year. Today we are a world leader in global packaging solutions with diversified operations in over 34 countries. We're extremely proud of our portfolio of brands, our achievements in sustainability and industrialization and the groundbreaking work accomplished by our people. Position Summary: We are seeking an organized, self-motivated office administrator to join our growing organization. In this position, you will manage a variety of administrative tasks such as answering phone calls, organizing mail, working with our mainframe systems and directing visitors. As you will provide office support and coordinate office activities, a positive attitude and attention to detail is strongly encouraged. Essential Functions: * Actively track weekly and monthly safety documents and participate in the plant's safety steering team. Help coordinate company functions and meetings. Schedule onsite training as required. Update SDS book as needed. * Participate in monthly physical inventory of finished goods and raw material. * Schedule outbound freight. * Conduct employee orientations. Process onboarding paperwork and maintain EE personnel files. Track EE attendance and points. * Maintain and replenish office supplies as well as tools. Enter plant purchases and vendor invoices for order/payment. * Manage customer purchase orders; verify material and pricing accuracy, communicate discrepancies to site and production managers as well as to sales team. * Answer phone/e-mail and direct customers/visitors to appropriate personnel for assistance. * Distribute mail and faxes; prepare written correspondence. * File and maintain all relevant documents. * Perform other similar and related duties as assigned. Required Education & Experience: * Secretarial or Office Administrative experience * Strong Communication and interpersonal skills * Organizational and Leadership skills. * Intermediate to Advanced MS Office Skills * Experience with online ERP systems preferred * High school diploma or equivalent required * Some college or advanced studies preferred Working Conditions: Office Environment Physical Requirements: Lift up to 50lbs. Pay Rate: $19.54 Hours: Monday - Friday 8am-2:30pm Sonoco is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws. At Sonoco Products Company, we offer a comprehensive total rewards package, including competitive pay and benefits. *Benefits listed below are for employees located in the U.S. Specific benefits and wellbeing programs may vary depending on your location (within the U.S. or global), or if you are a union employee. Benefits * Medical, dental, and vision coverage for you and your dependents, including FSA and HSA options * 401(k) retirement plan with company match * Wellbeing tools and resources to support holistic health, including an Employee Assistance Program with a variety of services * Paid time off and holidays to recreate, rejuvenate and care for the health of yourself and family * Variety of company paid and voluntary employee-paid insurance plans including life, personal accident, and disability insurance * Tuition reimbursement We are an equal opportunity employer, and we strictly prohibit and do not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, national origin or ancestry, sex, pregnancy, sexual orientation, marital status, gender identity or expression, age, disability, genetic information, veteran status, or any legally protected characteristic.

Office Administrator - Lexington, KY DISHER is currently partnering with a leading company providing plastic corrugate pipe solutions. The company is based out of Europe and is quickly growing. It has a great reputation globally and focuses on optimizing its processes to create innovative and world-changing products. The company serves customers all over the world, but its main market is the U.S. where it has a service hub in Kentucky. What it's like to work here:This company has a team-oriented work atmosphere and a flat hierarchy with short decision-making processes. It offers many opportunities for self-realization and professional growth. As the office administrator, you will use your skills to help manage service projects and initiate future developments for the company. Your work will help shape the future of the organization, and your efforts will contribute to the growth and success on the American market.What you'll get to do: Coordinate travel (hotel, flights and car rentals) for Service Technicians and Sales Managers Confirm weekly worked hours for Service Technicians and send to accounting for payroll and charging to customers Maintain spare parts inventory in EXCEL and/or SAP in cooperation with the Head Quarter in Hassfurt/Germany Professional and timely processing of customer inquiries, from order receipt, preparation of quotations to completion Control customer orders in terms of costs and deadlines Manage office activities, including incoming calls Reconcile and file travel receipts for the different team members Coordinate shipments of the toolboxes and supplies for the machine commissioning Coordinate timing and shipments of die heads or any other assemblies for refurbishment. What will make you successful: Completed training as an industrial clerk or have an equivalent qualification Technical understanding would be beneficial IT skills, particularly in MS Office and ideally prior knowledge of SAP Driving license Strong social and communication skills Strong organizational skills Must be able to quickly adapt to sudden changes Being an independent and reliable worker

Valiant Integrated Services is seeking an Administrative Specialist to support the Naval Special Warfare Command (COMNAVSPECWARCOM) N32 Training and Readiness division requires administrative assistance to support management and execution of division functions. The purpose of this effort is obtain administrative support for N32 management and operation functions. These tasks include tracking team task submissions, data entry functions, integrating information into required reports, tracking project status, files, forms, and established file plans; correspondence preparation, editing and proofreading, internal and external briefings and reports; record keeping. This is a contracted, temporary position with work beginning immediately. Job Description Duties and Responsibilities Include but are not Limited to: Provide a variety of administrative tasks Document/report preparation, proofreading, editing, formatting Development/editing of PPT briefs (program reviews, info/decision briefs) Word document initiation/editing (i.e., tasking letters, memos, trip reports, instructions) Naval Messages FITREPs/award proofreading and editing Spreadsheets Meeting minutes Memoranda preparation Data Records Management Support: Publishing documents to the Master Document Center (MDC) Assist records managers (monitoring MDC, shared drive, portal, etc.) Migrate shared drive files to MDC Assist with file management plan development Monitor file locations and report issues with file management plan implementation Assist with SharePoint portal LP file repository update and maintenance Track Status Of: Training Summit action items Upon notification by the Program manager of contract deliverables receipt, enter “date received” in tracking spreadsheet Task Management Tool (TMT) actions Documents in staffing N3 endorsements of other department efforts Data gathering, minor research (i.e., look up instructions, directives, etc.) Conference support (set-up, arrange location, etc.) Review schedules (JSAT, conferences, etc.) Assist in NSW school quota management (eNTRS) Data entry Qualifications: Demonstrates strong background as an Administration Specialist. Knowledge, skills, and abilities shall be equivalent to those normally encountered in a mid-career level administrative professional. Specifically, the applicant must have at least 10 years of experience in the field. Prior experience performing administrative duties for the US Government agencies is required. The candidate shall demonstrate experience in supporting dissemination of US Government policies, records management processes, policy document and brief preparation, tracking and organizing information, and procedures related to any of the following categories, including: - Processing Correspondence for Approval - Preparing Briefs for Leadership Decisions - Managing Office Supplies - Monitoring Measures of Organizational Effectiveness The successful candidate shall demonstrate experience with a multitude of software and document management applications. A minimum of 7 years' experience using MS Office Suite applications (MS Word, PowerPoint, Excel, and Outlook), Adobe Acrobat Pro, and Adobe Reader. Additionally, it is preferable that the candidate is able to demonstrate familiarity in the following: - SharePoint - Microsoft Customer Relationship Manager (CRM) - Task Management Tool and Defense Ready - Hewlett Packard (HP) Trim and military Fitness Report applications The candidate shall preferably have experience in managing classified material and performing classified document control functions. The candidate will be subject to a security investigation as access to SECRET is required for this position.

Purpose: To enroll, bill and administer Special Care Insurance Policies (SCIP) and provide marketing, telephone, and data entry support. Essential Job Functions: Coordinates resident accounts and billing schedules with proper set up procedures. Account research and terminations. Assist with premium processing, telephone, and customer service as needed. Consistently delivers excellent customer service to facilities, patients/family, providers, and marketers. Assist customers with all areas of service including: Collection issues Customer refunds Account adjustments Small balance write-off Customer reconciliations Other adjustments Update records based on various reports/mail including: Offset tracker Deceased reports Faxes Mail Actively supports and complies with all components of the compliance program, including, but not limited to, completion of training and reports of suspected violations of law and Company policy. Maintains confidentiality of all information; always abides with HIPAA and PHI guidelines. Reacts positively to change and performs other duties as assigned. Minimum Qualifications: Associate degree or equivalent 3-5 years administrative experience Advanced working knowledge of Word, Excel, Outlook, Genelco Group Plus Strong date entry skills and phone/email etiquette Must have excellent organization, analytical and problem-solving skills Exhibits strong customer service and follow up skills Knowledge of medical billing and collection procedures Accounts Receivable knowledge/experience preferred Strong attention to detail, goal oriented Ability to prioritize and manage multiple responsibilities Able to work in a fast pace environment We will only employ those who are legally authorized to work in the United States. Any offer of employment is conditional upon the successful completion of a background investigation and drug screen. We are an equal opportunity employer.

Job DescriptionSalary: Administrative Assistant - Work Control Under general supervision responsible for administrative support to one or more management and the department. Typical job responsibilities include assisting and supporting management in ensuring that the department operates in a manner that meets the operational needs by coordinating office services and handling administrative and office details. The specific work assignment may include duties or activities that assist and support management in one or more of the following functional areas, in addition to other duties as assigned: Functional: Performs intermediate to moderate secretarial, clerical, and administrative duties Creates letters, presentations, reports, plans, procedures, policies, spreadsheets and other project-related documents Maintains meeting schedules and makes appointments and travel reservations/arrangements Takes dictation or minutes and transcribes notes for letters, memos, or reports Oversees temporary clerical support Interfaces with other Administrative Assistants to share/coordinate workload Competencies: Possesses strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with moderate attention-to-detail Administers intermediate level written and verbal communication skills Possesses intermediate PC skills to include Microsoft Office (Outlook, Word, Excel, and PowerPoint), and Adobe Acrobat Conveys the ability to apply organizational practices, policies and procedures in performing a wide variety of related administrative tasks Maintains the judgment and discretion to properly discern and safeguard highly-sensitive information and documents, including company-proprietary information, and classified or otherwise sensitive national security information Minimum Requirements: High School diploma or equivalent 3+ years of related experience, or an equivalent combination of education and experience is required Ability to obtain and maintain a Homeland Security Presidential Directive 12 (HSPD-12) credential

We create communities where employees thrive in their work, helping our residents thrive in their homes. Atria Senior Living's corporate Support Center has openings for individuals looking for a career with outstanding benefits, including: Paid holidays and PTO Benefits package also includes Health, Dental, Vision, and Life Insurance Retirement Savings Plan / 401(k) employer match Tuition reimbursement (U.S Based Communities) *Enrollment in benefits varies by employee classification As a valued team member at Atria, you'll work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance. Apply now! Responsibilities The Office Administration Specialist serves as the first impression of the company and central office operations. This role ensures a professional first impression for visitors and incoming callers while supporting the daily operations of the office, including facilities maintenance, vendor relationships, and general office services. Answer and route all incoming phone calls. Greet and route all visitors to the appropriate parties. Create, track, retrieve and cancel Visitor and Employee access badges. Manage anniversary badges for employees. Maintain receptionist policies and procedures. Serve as back-up if necessary for all mail room functions. Serve as the primary point of contact for all facility related issues. Maintain current floor plans for Support Center. Support the coordination of internal office moves involving employees, furniture, and computers. Order office and mail room supplies. Respond to staff and leadership requests. Work with external vendors on services provided. Assist in invoice coding and distribution. Assist in onsite event logistics when needed. May perform other duties as needed and/or assigned. Qualifications High School diploma or General Education Degree (GED) required, associate or bachelor's degree preferred. Must successfully complete all Atria specified training programs. Two (2) or more years of previous office experience, phone system experience preferred. Excellent verbal and written communication skills, with the ability to interact professionally with both internal and external customers Strong customer service skills, with a proven ability to address questions, resolve issues, and create a positive experience in every interaction. Basic computer skills required including experience using Microsoft Office and Excel. Demonstrated ability to learn and utilize technology, including phone systems and mailing and shipping processes.

Do you have customer service experience and enjoy working in an office environment? Luttrell Staffing Group is hiring a Utility Office Administrative Specialist in Paris, KY! Key duties and details for Utility Office Administrative Specialist:· $17.37/hour· Full-Time | Temp-to-Hire (90-day introductory)· Zero Fees - you'll never be charged for any screening service· Fast Start Date· Weekly Pay Job Duties for the Utility Office Administrative Specialist Position:· Answer calls and clerical duties· Responsible for purchase orders· Meet with visitors that are requesting to see the Mayor, City Manager or Assistant City Manager· Primarily responsible for receiving and posting of utility payments from utility customers· Responsible for communicating with and working with other employees (meter readers, utility clerks, and accounts payable) to properly maintain all utility customer accounts· Work directly with utility customers relative to their utility accounts regarding new service, reconnection and disconnection of services Qualifications and Desired Skills for the Utility Office Administrative Specialist:· High School Diploma/ GED· Customer service experience or experience dealing with the public· Working knowledge of general office practices and procedures· Demonstrates proficient analytical and technical computer skills· Strong oral / written communication skills· Detail-oriented when handling cash If you have the experience and skills we're looking for, apply to Luttrell Staffing today! Call or text (859) 520-3815. We are an equal opportunity employer.

The Office Coordinator provides comprehensive support for a variety of campus HR and administrative functions, including client and executive visits, , event coordination, and other projects. This position reports to Campus HR Manager, with the dotted line to Sr. Director of Operations. YOUR TASKS * Plan and manage client-related and executive visit logistics, including space management, preparation activities and catering coordination.. * Provide light housekeeping assistance focused on providing assistance with office kitchens, breakrooms, and after business meeting events. * Based on the business needs, travel within a 30 mile radius to support mutli-sites as required. * Coordinate domestic and international travel and serve as Campus Travel Administrator by managing travel portal access and resolving travel-related issues. * Support employee engagement initiatives and assist in organizing campus events, employee appreciation activities, and recognition programs. * Monitor and manage inventory of office and onboarding supplies; order and restock as necessary. * Handle incoming and outgoing mail, packages, and interoffice deliveries. * Create and distribute internal HR communications, including new hire welcome messages, event reminders, and policy notices. * Schedule and coordinate meetings for HR leaders, including calendar management and room reservations. * Provide administrative support for internal HR audits and generate reports as needed. YOUR TASKS * 2 plus years of experience in hospitality and/or customer service job functions. * Previous event planning and coordination experience. * High school diploma or equivalent. * Superb written and verbal communication skills. * Strong time-management skills and multitasking ability. * Aptitude for learning new software and systems. * Ability and willingness to travel between our Louisville locations. * Ability to work flexible hours, nights and weekends as needed to support Campus HR Operations. WE OFFER EOE Protected Veterans/Disability

Job Title: Office Administrator Shift: 1st, Full-Time, Monday through Friday, Onsite Location: 310 Evergreen Road, Louisville, KY, 40243 This position will provide support for a variety of corporate administrative functions. The qualified candidate should have a high level of discretion, strong work ethic, be trustworthy and reliable. This individual should possess strong verbal and written communication skills and be capable of communication across all levels of the organization. Duties and responsibilities include but are not limited to: Facilities • Assists with answering calls to corporate office as well as receiving visitors and deliveries at headquarters • Assists with facility maintenance inquiries and scheduling of third-party vendors for maintenance and repairs. Business Administration Coordinates meetings between Strategic management/executives, internal team, external partners and third-party legal counsel Assists with management of Partner Alliance Community inquiries, sending Non-Disclosure Agreements, Partner Agreements, Subcontract Agreements along with related follow-up Coordinating redline reviews with Strategic management/partners Managing documentation in SharePoint/Tigerpaw/Smartsheet Coordinates travel as needed in support of Sales, Service, and other business events. May assist the Accounts Payable function with tracking and entering credit card purchases for travel or non-inventory expenses. Assists in organizing and coordinating company outings/events, charitable donations, and volunteer efforts. Assists with document management and document updates in support of ISO 9001:2015, CMMI, CMMC or other company policies and certifications Assists with administrative paperwork and special projects in support of Accounting, Sales, and Human Resources to include diversity certifications, supplier portal registrations, and other ad hoc projects/forms as needed. Maintains confidentiality of all pertinent financial information in accordance with company policies and procedures. Corporate Communications Assists with policy communication to employees and content creation for HR and Sales/Marketing communications (monthly newsletters, social media, blogs, etc.). Assists with maintaining the company intranet, ensuring content is current, accessible, and user-friendly Writes and edits executive communications including leadership messages, town hall presentations, and CEO updates Supports change management initiatives by developing clear, compelling communications that drive employee understanding and adoption Creates content calendars and maintains consistent messaging cadence across all internal platforms Partners with HR, department leaders, and product teams to gather stories and communicate key initiatives Develops internal campaigns to promote company programs, benefits, policies, and employee engagement initiatives Measures and analyzes communication effectiveness through surveys, analytics, and feedback mechanisms Assists with internal event communications including all-hands meetings, team celebrations, and corporate initiatives Ensures brand consistency and appropriate tone across all internal communications Monitors employee feedback channels and recommends communication improvements based on insights Stays current with corporate communications trends and commends innovative approaches to employee engagement Serves as a communication advisor to leadership and department heads on internal messaging strategies Required Experience and Education: Diploma required ‐ Bachelor's Degree in Communications, Business Administration, Public Relations, Marketing or related field strongly preferred 2+ years of relevant experience in business administration, corporate communications strongly or related role strongly preferred. Preferred work history in information technology, telecommunications, or engineering industries. Must be proficient in Microsoft Office (intermediate level knowledge of Excel, Outlook, and Word), experience with design tools (Canva, Adobe Creative Suite) preferred Ability to type at least 45 WPM Key Competencies/Behaviors: Must possess excellent time management, communication, and organizational skills with strong attention to detail Capable of making independent decisions in certain circumstances Experience managing intranet platforms (SharePoint, Workplace, or similar CMS) Proficiency with email marketing platforms and employee communication tools preferred Effective verbal and written communication skills Ability to produce accurate work with efficiency Adaptability, flexibility, and stress tolerance Highly dependable Able to work independently and as part of a team Results oriented, capable of meeting deadlines Must be able to sit for extended periods of time Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required to use hands to finger, handle, or feel, reach with hands and arms to handle objects, and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand and walk. Exposed to general office noise with computers, printers, and light traffic. Requires use of multiple computer monitors and software programs simultaneously, mouse, keyboard, and desk phone. Benefits: Company paid Medical Insurance, Dental Insurance, Life Insurance, and Long Term Disability Insurance Supplemental Accident, Critical Illness, Pet, Short-term Disability and Vision Insurance Health Savings Account Plan Option, Flexible Spending Dependent Care Plan, 401(k) Plan, Paid Bereavement Days, Paid Holidays, Paid Sick Days, Paid Vacation Days, Gas Reimbursement (onsite employees) Other Benefits: Dog-friendly (and newly renovated) corporate office, wellness incentives, referral bonuses Screening Requirements: Background Check, Drug Testing

Employment Status:Full time Shift:Day (United States of America) Facility:108 Houston St - LexingtonRequisition Number:R157747 Healthcare Administrative Associate - Family Medicine Shenandoah (Open) How You'll Help Transform Healthcare:This is Carilion Clinic ... An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious. Headquartered in Roanoke, Va., you will find a robust system of award-winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute. Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us. Here is the opportunity to apply your skills in a dynamic new environment and maximize your career growth with tools that will help enhance your professional development. We believe that by fostering a supportive and empowering work culture, we can create a positive impact in the world and achieve our goals together. As a healthcare administrative associate, you'll play an important role by maintaining front-office workflow vital to optimizing the efficiency of the medical practice, clinic, and/or department. The healthcare administrative associate job duties include, but may not be limited to the following: Greets, screens, and provides service to patients and visitors. Processes mail, fax, and other documents. Maintains multi-line phone system/switchboard. Schedules, registers, and checks patients in/out. Maintains medical records. Performs data management and spreadsheets. Runs and maintains reports. Performs charge entry. Processes billing documents and researches and resolves issues. Collect co-payments, deductibles, and other self-pay amounts at time of service. Maintains cash box and receipt books. What We Require: Education: High school diploma or GED. Experience: none Licensure, certification, and/or registration: none Life Support: none Other Minimum Qualifications: Must be customer driven, have strong grammar, spelling and punctuation skills, knowledge of medical terminology, knowledge of office procedures and equipment, proficiency in computer data entry/keyboarding, ability to use electronic medical records and good organizational, communication, and interpersonal skills. Knowledge of Microsoft software applications preferred (Word, Excel). Ability to multi-task. Recruiter: HAYLEY OHL Recruiter Email: ************************** For more information, contact the HR Service Center at **************. Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at ************, 8:00 a.m. to 4:30 p.m., Monday through Friday. For more information on E-Verify: ******************************************************************* Benefits, Pay and Well-being at Carilion Clinic Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That's why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life - at work and when you're away. When you make your tomorrow with us, we'll enhance your potential to realize the best in yourself. Below are benefits available to you when you join Carilion: Comprehensive Medical, Dental, & Vision Benefits Employer Funded Pension Plan, vested after five years (Voluntary 403B) Paid Time Off (accrued from day one) Onsite fitness studios and discounts to our Carilion Wellness centers Access to our health and wellness app, Virgin Pulse Discounts on childcare Continued education and training

Extell Financial Services About Us: Extell Financial Services, Inc. (EFS) provides financial accounting & reporting, information technology, operations, and human resource services exclusively for Extell Development Company and its affiliates. Extell Development Company is a nationally acclaimed real estate developer of luxury residential, office, retail, and hospitality properties. EFS is proud to be recognized as one of the Best Places to Work in Kentucky and one of Louisville's fastest-growing businesses. Position Summary: We are seeking a highly experienced, proactive, and dependable Office Administrator to join our team. While you will sit at the front desk and are the face of the company to visitors and vendors, this is not the typical front desk role. You will manage workflows, optimize processes, and ensure operational excellence across multiple touchpoints. If you are proactive, detail-oriented, and thrive on taking ownership, this is your opportunity to make a significant impact. Key Responsibilities: Front Desk & Visitor Management: Warmly greet and direct visitors and clients; answer, screen and forward incoming calls on multi-line systems; manage visitor logs Office Readiness Leadership: Develop and maintain standards for office presentation, ensuring all common areas, conference rooms, and kitchen facilities meet company expectations. Vendor & Service Coordination: Act as the primary liaison with FedEx, postal services, and other vendors to resolve delivery issues promptly and maintain strong service relationships. Process Oversight: Implement and monitor systems for mail distribution, invoice routing, and check logging to ensure accuracy and compliance. Inventory & Resource Management: Oversee procurement and replenishment of office supplies, including managing budgets for kitchen, printing, and administrative resources. Operational Reporting: Maintain detailed logs for FedEx tracking, cash receipts, and other operational metrics; provide regular updates to senior management. Team Support & Training: Serve as a resource for administrative staff, providing guidance on best practices and ensuring adherence to company protocols. Continuous Improvement: Identify opportunities to streamline processes and enhance service delivery across all office operations. Special Projects: May include compliance and security, such as shredding protocols and document retention; and vendor performance, such as evaluating service providers and providing feedback on areas of improvement. Qualifications Qualifications: Associate's degree strongly preferred, high school diploma or equivalent required. 5+ years of experience in an office coordination or administrative support role. Strong sense of responsibility and ability to take initiative. Professional demeanor, excellent communication skills (verbal & written). Excellent organizational and problem-solving skills. Tech-savvy with Microsoft Office and other technology. Strong communication skills for vendor and internal coordination. Ability to plan and execute events with attention to detail and creativity. Ability to work independently and prioritize tasks effectively. Work Environment: Fully in-office position (Monday - Friday 8:00am - 5:00pm) with standard equipment and minimal noise. Compensation & Benefits: Extell Financial Services, Inc. offers competitive pay and benefits; and opportunities for professional growth and advancement to include: Medical, Dental, and Vision Insurance Life and AD&D Insurance Short- and Long-Term Disability 401(k) Paid Time Off Paid Holidays Employee Assistance Program *Equal Opportunity Employer

The Repossession Specialist works in conjunction with other company departments that are engaged in loss mitigation and asset recovery. Employees in this department are expected to possess excellent communication and customer service skills, both verbal and written. Depending on the needs of the department, duties may range from extensive record research to coordinating with other entities, whether internal or external, for asset recovery. Support functions within this department are moderate to complex in nature and generally require a high level of accuracy. The Repossession Specialist will also be expected to exhibit a flexible demeanor as well as maintain a positive attitude. The following duties and functions, as outlined below, are intended to be representative of the type of tasks performed within this position. The omission of specific statements of the duties or functions does not exclude them from the position if the work is similar, related, or a logical assignment for this description. Other duties may be required and assigned as needed. Essential Functions: *Investigates all leads by checking addresses, telephone numbers, other aliases etc and attempting contact when applicable. *Coordinate with law enforcement agencies, repossession order issuers, and legal entities to ensure compliance and legality in all repossession activities. *Maintain accurate and detailed records of all activities, including updates on asset location, recovery attempts, and any relevant information. *Minimize liability by communicating all pertinent/relevant information to transportation team. *Coordinate projects or responsibilities as handed down by the Director. *Collaborate with various departments when necessary to ensure smooth and timely operational execution of tasks. *Effectively communicate with customers, team members and management to provide status updates and address any concerns or inquiries in a timely manner. *Takes telephone inquiries and complaints, ascertains nature of call, and directs it to the appropriate individual or department. *Perform a variety of essential record keeping duties and manages filing system pertaining to specific job duties. *Receives various reports and applications for the purpose of verifying accuracy and relates information to others as necessary. Requirements High school diploma or equivalent Minimum of 2 years of experience in repossessions preferred Strong knowledge of repossession laws and regulations Excellent communication and negotiation skills Ability to work independently and manage multiple tasks simultaneously Strong attention to detail and accuracy

MSRcosmos is an IT Services subsidiary of the MSRcosmos Group, A U.S.-based multinational conglomerate. MSRcosmos Group focused on diverse ventures ranging from IT services to real estate and education. Together, both companies believe that business success and serving humanity are symbiotic and strive to excel at both. Job Description Title: Office Coordinator(Real Estate experience needed) Location: Erlanger, KY - USA (onsite 5 days) Type: Contract Duties include but are not limited to • Point person for maintenance shipping supplies equipment errands etc • Manage front desk phone faxes mail and packages • Assist with organizing and scheduling meetings as necessary • Partner with HR to maintain office policies as necessary • Assist with all corporate certification audits • Submit work orders and schedule repairs for general office space and equipment • Coordinate with IT department as necessary to maintain and repair office IT equipment • Basic IT related coordination • Manage relationships with vendors service providers and landlord • Order organize and maintain office and breakroom supplies • Assist local leadership with expense submissions calendar management etc • Participate in planning and execution of events when necessary • Efficiently manages time and deadlines to ensure smooth office operations • Strong written and verbal communication skills to interact with employees clients and vendors effectively • Proficient in Microsoft Office and Outlook • 3 to 5 years related experience Additional Information All your information will be kept confidential according to EEO guidelines.

Job DescriptionDescription: The Repossession Specialist works in conjunction with other company departments that are engaged in loss mitigation and asset recovery. Employees in this department are expected to possess excellent communication and customer service skills, both verbal and written. Depending on the needs of the department, duties may range from extensive record research to coordinating with other entities, whether internal or external, for asset recovery. Support functions within this department are moderate to complex in nature and generally require a high level of accuracy. The Repossession Specialist will also be expected to exhibit a flexible demeanor as well as maintain a positive attitude. The following duties and functions, as outlined below, are intended to be representative of the type of tasks performed within this position. The omission of specific statements of the duties or functions does not exclude them from the position if the work is similar, related, or a logical assignment for this description. Other duties may be required and assigned as needed. Essential Functions: *Investigates all leads by checking addresses, telephone numbers, other aliases etc and attempting contact when applicable. *Coordinate with law enforcement agencies, repossession order issuers, and legal entities to ensure compliance and legality in all repossession activities. *Maintain accurate and detailed records of all activities, including updates on asset location, recovery attempts, and any relevant information. *Minimize liability by communicating all pertinent/relevant information to transportation team. *Coordinate projects or responsibilities as handed down by the Director. *Collaborate with various departments when necessary to ensure smooth and timely operational execution of tasks. *Effectively communicate with customers, team members and management to provide status updates and address any concerns or inquiries in a timely manner. *Takes telephone inquiries and complaints, ascertains nature of call, and directs it to the appropriate individual or department. *Perform a variety of essential record keeping duties and manages filing system pertaining to specific job duties. *Receives various reports and applications for the purpose of verifying accuracy and relates information to others as necessary. Requirements: High school diploma or equivalent Minimum of 2 years of experience in repossessions preferred Strong knowledge of repossession laws and regulations Excellent communication and negotiation skills Ability to work independently and manage multiple tasks simultaneously Strong attention to detail and accuracy