How to hire an administrative coordinator lead

How to hire an administrative coordinator lead, step by step

Here's a step-by-step administrative coordinator lead hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administrative coordinator lead job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administrative coordinator lead
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the administrative coordinator lead you need to hire. Certain administrative coordinator lead roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An administrative coordinator lead's background is also an important factor in determining whether they'll be a good fit for the position. For example, administrative coordinator leads from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of administrative coordinator leads.

   Type of Administrative Coordinator Lead	Description	Hourly rate
   Administrative Coordinator Lead		$12-25
   Customer Service Supervisor	A customer service supervisor is responsible for directing the staff in providing the best services to the customers. Customer service supervisors' duties include evaluating the performance of the service staff, implementing strategic procedures to improve operations, developing promotional offers and products to increase the business' revenues, keeping documents of operation records, and assisting with customer's inquiries and complaints... Show more	$12-25
   Office Manager	Office managers oversee the entire workplace. They maintain office processes and services to ensure that everything is running well... Show more	$14-29

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Payroll
   • Human Resources
   • Purchase Orders
   • HIPAA
   • Expense Reports
   • Direct Support
   • Administrative Tasks
   • PowerPoint
   • Management System
   • Data Management
   • Administrative Functions
   • EMR
   • Office Equipment

   Check all skills

   Responsibilities:

   • Manage and update SharePoint database with department documents post upcoming calendar events and notify end users by email correspondence of changes.
   • Update various PowerPoint presentations and excel spreadsheets as requested.
   • Verify accuracy of computer runs for payroll, absence tracking, benefits calculations and deductions.
   • Train staff on policies and procedures, decision-making, compliance requirements, service delivery, payroll administration, and scheduling system.
   • Assist VP with preparation of PowerPoint presentations and presentation materials.
   • Maintain confidential information and follow department policy and procedures in accordance with HIPAA.

3. Make a budget

   Including a salary range in your administrative coordinator lead job description is one of the best ways to attract top talent. An administrative coordinator lead can vary based on:

   • Location. For example, administrative coordinator leads' average salary in montana is 45% less than in california.
   • Seniority. Entry-level administrative coordinator leads 49% less than senior-level administrative coordinator leads.
   • Certifications. An administrative coordinator lead with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an administrative coordinator lead's salary.

   Average administrative coordinator lead salary

   $38,776yearly

   $18.64 hourly rate

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   Entry-level administrative coordinator lead salary

   $27,000 yearly salary

   Updated January 23, 2026

4. Writing an administrative coordinator lead job description

   A job description for an administrative coordinator lead role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an administrative coordinator lead job description:

   Administrative coordinator lead job description example

   Reach For Youth, Inc. was established in 1974 by a coalition of south-side Indianapolis community leaders concerned about the lack of services and programs in their neighborhood. Today we serve over 3000 youth and their families throughout Central Indiana, providing Teen Court programs, mental health counseling, intervention, and a host of other prevention services that provide opportunities for youth and strengthen families. Reach For Youth’s mission is to provide second chances through prevention, intervention and counseling. Our vision: Every youth has the opportunity to succeed.

   Programs and Services

   Reach For Youth’s mission is fulfilled through two primary prevention programs: mental health counseling services and juvenile justice and Teen Court programs. Counseling services include individual, group and family counseling, including ATE (Alternative to Expulsion), an innovative R.E.A.C.H. program (career and college readiness) and a variety of educational and therapeutic groups and workshops. Teen Court is a juvenile justice, diversion program for first-time, nonviolent offenders from the juvenile courts of Marion and Johnson counties. In addition, we provide youth development and volunteer opportunities to youth in our Teen Court program.

   Position Description

   We are searching for a LEAD team member to provide a point of contact services to our youth and families. This administrative position includes scheduling, answering and making phone calls, and collecting co-pays from our clients.

   Experience with computers and Microsoft office is a must. Insurance billing is a plus but not required.

   Successful staff members must be friendly, flexible, organized, and able to interact with families in stressful situations. High School education or higher.

   Hours are part-time only-25-30 hours. Monday through Thursday. Our core hours of operation are from 8:30-7:00 PM with shifts at our Greenwood and Indianapolis locations. Must be able to work at both locations.

   Diversity Statement

   Reach For Youth, Inc. defines diversity in its broadest context to include all that makes us unique: race, color, gender, religion, national origin, age, disability status, culture, sexual orientation, gender identity, parental status, educational background, socioeconomic status, intellectual perspective, and organizational level.

   Reach For Youth, Inc, aims to be inclusive and celebrate diversity in all aspects of our operations, including the hiring of staff, Board of Directors and leadership, securing vendors, communications, community outreach and programming. Being inclusive and mindful of the diversity of our community helps us better relate to our client base, be a more inclusive workforce, and achieve our mission to be a key resource to youth and their families in Central Indiana.

   Job Type: Part-time to Full-time after 90 days

   Pay: From $14.50 per hour with pay to increase as Full-time after 90 days

   Copy this example

   

5. Post your job

   To find the right administrative coordinator lead for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with administrative coordinator leads they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit administrative coordinator leads who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your administrative coordinator lead job on Zippia to find and recruit administrative coordinator lead candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit administrative coordinator leads, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administrative coordinator lead

   Once you've decided on a perfect administrative coordinator lead candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new administrative coordinator lead first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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