Administrative coordinator jobs in Lexington, KY - 107 jobs

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Gray Construction is looking to add an Administrative Assistant - Food and Beverage Market to their Lexington, KY office! Responsibilities Why Gray? Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Data Centers, Distribution, and Advanced Technology. Founded in 1960, Gray's robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world's most sophisticated organizations. Still, these areas don't define Gray-our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray Qualifications The successful candidate will have bachelor's degree or four (4) years of experience in an administrative position(s); or the equivalent combination both. Experience in construction or engineering firm is highly preferred. Must possess basic computer skills including the ability to utilize word processing, spreadsheets, software and e-mail. Experience with SharePoint is a plus. The selected candidate will have excellent communication skills. Must be physically present in the Charlotte office. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Under the direction of the Executive Vice President or his designee, this position will provide administrative support to the construction group, by performing the following duties: * Reads and routes incoming mail/e-mail. Locates and attaches appropriate file to correspondence to be answered by Manager. * Follows up on outstanding documents including subcontracts and contract related documents and correspondence for incorporation into project files. * Coordinate the submittal and shop drawing process with project team. * Organizes and maintains file system including construction drawings, and files correspondence and other records electronically and in paper files * Coordinate proposal and bid package information and coordination of document release. * Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service. * Coordinate tracking contract status, vendor relations, worker verification logs, and meeting minutes. * Write Purchase Order Requisitions for manager approval and processing. * Coordinate the archiving of project files. * Coordinate and compile Operations and Maintenance Manuals at project closeout as a customer deliverable. * May assist with writing Subcontract Change Orders and coordinating payment of invoices. * Participate in the pool of candidates for receptionist backup. * Performs other related duties as assigned. Visa Sponsorship: This role is not eligible for visa sponsorship. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision. Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required. Supervisory Responsibilities This position has no supervisory responsibilities. EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Taylor Hospitality is immensely excited to be working with the Capital Plaza Hotel in Frankfort, KY. and will soon undergo renovations and exciting new changes! With all of the expansion and growth, we are on the hunt for dedicated and bright new team members to grow with us! Are you looking for an exciting job where you can put your skills, talents and education to work with a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? This is an exceptional opportunity for you! Working with Taylor Hospitality, means you'll be working in a collaborative environment, you will have access to great growth opportunities, and exciting new challenges will come your way each day. Compensation: $40,000k - $45,000k per year. Benefits Package: Full-Time Team Members receive benefits including health, dental, vision, and life, 401(k), STD, LTD, paid holiday, vacation, personal & sick time, lean management training, and numerous other employee discount benefits through our HR provider LL Roberts. The Bookkeeper / Administrative Assistant provides both office support and financial record keeping support at the Hotel. This is done by recording daily financials, maintaining filing systems, reconciling bank statements, help managing accounts payable/receivable, and processing invoices and other payments. What You'll Be Doing: Receive, approve, and when necessary, investigate client's accounts payable invoices. Code payables for accounts payable clerks to input. Communicate (both in verbal and written form) with clients, client suppliers, vendors, and banking contacts. Keep track of client assets. Handle client mail. Prepare appropriate schedules and reports as requested by clients and partners. Deposit accounts receivables into client bank accounts. Handle client payroll. Handle investments. Receive, review, and post broker statements. Assist accountants on tax return preparation. Perform other duties as assigned by accountants or partners. What We're Looking For: Associate's degree in Accounting, Finance, or related field preferred. Minimum of two years responsible accounting or bookkeeping experience including accounts payable, accounts receivable, payroll, general ledger, and financial reports. Prior experience in Business Management preferred. Proficiency in bookkeeping software. Strong knowledge of accounting principles and practices. Data-faction experience. Ability to perform several tasks concurrently with ease and professionalism. Detail-oriented and highly organized to ensure accuracy of financials. Knowledge of regulatory requirements of processing payroll accounting transactions and payroll returns. Ability to communicate clearly and concisely, verbally and in writing, in English. Must be able to keep client matters strictly confidential. Must have excellent interpersonal skills and customer service skills. May be required to become a Notary Public. Why You'll Love it Here: Step into the heart of hospitality at the Capital Plaza Hotel! Be part of a lively, fast-paced team where your talents keep things running smoothly behind the scenes. Every day brings new challenges, opportunities to grow, and the satisfaction of supporting an amazing guest experience! Additional Information: Kindly, be aware that the job description provided is not an exhaustive account of the activities, duties, or responsibilities entailed for this role. Standard Operating Procedures, Training Checklists, and Departmental Handbooks will be provided to ensure the Team Member is trained in all duties and responsibilities of the position. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Up to Par Management and Taylor Hospitality are Equal Employment Opportunity companies, we are proud to be an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunity regardless of race, religion, sex, national origin, sexual orientation, age, citizenship, marital status, or disability. About the Company: Up to Par Management | Taylor Hospitality Vision is to be an Exceptional Hospitality and Golf Management Company built by Exceptional Team Members who are Delivering on our Purpose to Positively Impact Others.

Office Administrator - Lexington, KY DISHER is currently partnering with a leading company providing plastic corrugate pipe solutions. The company is based out of Europe and is quickly growing. It has a great reputation globally and focuses on optimizing its processes to create innovative and world-changing products. The company serves customers all over the world, but its main market is the U.S. where it has a service hub in Kentucky. What it's like to work here:This company has a team-oriented work atmosphere and a flat hierarchy with short decision-making processes. It offers many opportunities for self-realization and professional growth. As the office administrator, you will use your skills to help manage service projects and initiate future developments for the company. Your work will help shape the future of the organization, and your efforts will contribute to the growth and success on the American market.What you'll get to do: Coordinate travel (hotel, flights and car rentals) for Service Technicians and Sales Managers Confirm weekly worked hours for Service Technicians and send to accounting for payroll and charging to customers Maintain spare parts inventory in EXCEL and/or SAP in cooperation with the Head Quarter in Hassfurt/Germany Professional and timely processing of customer inquiries, from order receipt, preparation of quotations to completion Control customer orders in terms of costs and deadlines Manage office activities, including incoming calls Reconcile and file travel receipts for the different team members Coordinate shipments of the toolboxes and supplies for the machine commissioning Coordinate timing and shipments of die heads or any other assemblies for refurbishment. What will make you successful: Completed training as an industrial clerk or have an equivalent qualification Technical understanding would be beneficial IT skills, particularly in MS Office and ideally prior knowledge of SAP Driving license Strong social and communication skills Strong organizational skills Must be able to quickly adapt to sudden changes Being an independent and reliable worker

FBT Gibbons is currently seeking a full-time Office Coordinator/Office Assistant/Receptionist to join our Lexington Office. The Office Coordinator/Office Assistant/Receptionist handles the day-to-day coordination and workflow of administrative and client needs for their assigned office, working closely with the Lexington attorneys and business professionals and the Regional Office Manager. Key Responsibilities: Understand and prioritize client service as the firm's top commitment. Remain available during regular business hours to address client and internal needs, coordinate alternative support when necessary, and ensure timely follow-up when attorneys or other professionals are unavailable. Coordinate with the Regional Office Manager for tasks related to work assignments, internal communications, staffing needs, and other tasks related to the daily functions of the Lexington office. Assist in coordinating overflow and workflow needs, including witnessing and notarizing documents, to provide consistent, high-level support to attorneys and other timekeepers. Coordinate coverage for absent business professionals to ensure consistent support for attorneys and other timekeepers. Assist in administering time off requests in accordance with firm policies and communicate absence updates to the Regional Office Manager. Communicate any performance, attendance, or other personnel-related concerns to the Regional Office Manager. Order supplies for the office from approved firm vendors, as needed. Serve as the on-site contact with building management and internal FBT Gibbons facilities team for matters related to security, maintenance, building access, emergency preparedness, after-hours services, and general building operations. Ensure office facilities are maintained for functionality and cleanliness, fostering a productive and welcoming environment for both employees and clients. Maintain cleanliness of conference rooms, reception desk and surrounding areas. Answer and route all incoming calls to the Lexington office to the appropriate firm personnel. Greet clients, vendors and other FBT Gibbons personnel in a courteous and professional manner. Ensure proper security clearance and routing of respective parties in accordance with firm policies. Contact attorney and/or assistant accordingly and direct guest/clients to conference rooms. Schedule conference rooms and visitor offices using software. Coordinate with other appropriate departments and personnel as required. Support administrative needs of attorneys and clients in the conference center, i.e., notary needs, copies, scan, fax, technical assistance, facilities management, etc. Assist legal practice assistants with special projects, transcription, editing, filing, stuffing envelopes, and other miscellaneous tasks as needed. Job Requirements: High School Diploma or equivalent. Minimum of 3 years of experience working in an office setting required. Previous law firm experience preferred. Interpersonal skills necessary to communicate in person, by e-mail and telephone and follow instruction effectively from a diverse group of attorneys, managers, business professionals, and vendors to provide information with ordinary courtesy and tact. Ability to answer phone courteously and professionally and transfer calls quickly. Ability to greet clients in a courteous and professional manner. Ability to retrieve and distribute files weighing up to 30 pounds and ability to retrieve and replace objects from shelves up to 8 feet high, sometimes a large amount in a day. Ability to learn and apply practice group and/or firm specific software programs, including the CST workflow application, at a proficient level. Ability to organize and prioritize numerous tasks and complete them under time constraints. FBT Gibbons offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. FBT Gibbons is fully committed to equality of opportunity in all aspects of employment. It is the policy of FBT Gibbons to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.

Site: The General Hospital Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Lurie Center for Autism in Lexington, MA 30 hours a week 8am to 5pm (6-hour day) 3 days on-site, 2 days hybrid after 90 days of training Job Summary Summary The Williams Syndrome (WS) Program of Excellence has been established so that multidisciplinary medical and related services can be available to WS patients across their lifespan. The WS Staff II position is wide-ranging in its responsibilities which include serving as the primary point for triaging, scheduling, and coordinating clinical services; providing travel related resources for families who come for appointments from around the country; organizing internal and external events of the WS Program, including an annual conference; maintaining a database of patients seen along with managing the program website and email; and providing executive-level administrative representation of the program to internal and external parties. The position is based at the Lurie Center for Autism in Lexington, MA and requires 3-4 days on-site with the first 90 days being completely on-site. The standard daily hours can be negotiated: the position is 30 hours per week, primarily Monday through Friday. Exceptions to the standard hours may occur related to the annual conference and/or other events. Qualifications Education High School Diploma or Equivalent required Experience Minimum of 2-4 years of general office work experience (healthcare setting strongly preferred). Previous experience managing complex scheduling and tracking systems Experience working with Families/patients with special needs preferred. Knowledge, Skills & Abilities Experience working with families with special needs preferred. Experience with developing marketing material content and website management preferred. Fastidious attention to detail. Excellent interpersonal communication (verbal and written) and customer service skills. Strong judgment, prioritization, and problem-solving skills Excellent computer and technology-based skills, including Outlook email and calendar, Microsoft Office software (Word, Excel, PowerPoint, Teams), Zoom teleconferencing platform and database programs as well as site-specific software and office telephone system Effectively interact and collaborate with all levels of staff and management Ability to work independently, as well as part of a team Excellent organizational skills; proficiency in prioritizing time and handling multiple tasks. Previous experience with Epic electronic medical records system and knowledge of medical insurance plans strongly preferred. Previous experience in a healthcare facility strongly preferred and/or the ability to quickly learn sufficient medical terminology to interact with and triage patient requests related to program needs. Ability to handle confidential and sensitive information and knowledge of HIPAA Confidentiality and Privacy Policies. Must comply with all MGB policies and procedures Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing. Ability to use standard office equipment. Principle Duties and Responsibilities Patient-Facing Support Act as the initial and ongoing point of contact for Williams Syndrome patients/families contacting the WS Program of Excellence for any reason. Provide all patient care coordination as needed. Manage daily clinical schedules/patient appointments in Epic and all related patient communications via phone and/or via the MGB Patient Gateway. Support patients in navigating insurance coverage needs and/or creating self-pay contracts. Manage filing and record organization, including collating medical records and test results ahead of appointments. Provide local travel resources (list of nearby hotels, etc.) to help facilitate families' making travel arrangements for onsite appointments. Technology Related Responsibilities Maintain dataset of patients seen. Manage MGB WS website by working with MGB website team to update and improve information as needed. Assist with projects as requested by the Program Directors. Answer and triage Williams Syndrome mailbox inquiries. Create content for Williams Program of Excellence clinic marketing materials in collaboration with marketing. Events Related Responsibilities Coordinate the annual WS conference (for public participation). Draft and coordinate communication efforts including social media, website information, and other marketing communications as needed. Organize annual events and other scheduled meetings, including email communications, materials, logistics, catering and technology set-up/break-down Assist in agenda preparation, project scheduling, presentation development and handout coordination. Coordinate incoming speaker requests, staffing, and travel as necessary for events. Perform other duties or special projects that are appropriate to this level of position. Administrative Support to Program Leadership Assist with management of calendar, including coordination of scheduling for patient and other visitors and non-clinical Zoom platform management. Effectively and independently interact with all levels of clinical and administrative management within the MGH and MGPO as well as across the MGB organization. Additional Job Details (if applicable) Remote Type Hybrid Work Location 1 Maguire Road Scheduled Weekly Hours 30 Employee Type Regular Work Shift Day (United States of America) Pay Range $18.22 - $26.06/Hourly Grade 3 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Job DescriptionSalary: McGregor & Associates, Inc. has been providing administration and compliance services for employer sponsored benefit plans for 30 years. Our services span a range of benefits from Flexible Spending Accounts, Health Reimbursement Arrangements, Health Savings Accounts, COBRA, Affordable Care Act, ERISA, and Retirement Plan Administration. At McGregor we solve employer challenges through trusted relationships, benefits expertise and quality personalized service. Since benefits is our focus, we're also committed to providing our employees a highly competitive benefits package! Job Purpose: Responsible for the daily administration of retirement plans with a focus on assisting participants with benefit inquiries. This position will work closely with the retirement plan account managers, retirement plan 3(16) Administrator and will report to the Retirement Plans Department Manager. Company Expectations of Employee: Adheres to Company Policy and Procedures; Acts as a role model within and outside the Company; Performs duties as workload necessitates; Maintains a positive and respectful attitude; Communicates regularly with Supervisor about client issues; Demonstrates flexible and efficient time management and ability to prioritize workload; Consistently reports to work on time prepared to perform duties of position; Meets Company productivity standards. Responsibilities and duties include: Routine correspondence (Customer Service) with retirement plan participants including emails,phone calls, etc.; Preparing and sending necessary distribution forms to participants/clients (terminations/hardships/loans) on a timely basis; Processing distributions upon receipt of completed forms on a timely basis; Maintaining an accurate database to track status of distribution requests; Preparing and processing Required Minimum Distributions (RMDs) by the applicable deadline date each year; Updating participant records such as vesting at recordkeepers; Requesting and collecting census data from clients on the applicable quarterly, semi-annual, annual basis; Following up with client on missing census information; Entering census data and verifying accuracy; Checking and verifying receipt of applicable Trust Statements on a monthly basis; Preparing and sending required Notices such as Safe Harbor Notices, QDIA, Auto-Enrollment, Supplemental PPA Statements and others by the applicable deadline date; Preparing and sending required 1099-Rs by applicable deadline date; Any other assigned tasks given by a Supervisor. Delivery/Timing: Ensure the timeliness of meeting all deadlines required by the IRS, DOL, legislation and regulations; Ensure the timeliness of client communication and deliverables as specified in the handbook or as directed by supervisor. Companywide Goals: 100% Client Satisfaction; 100% Benefit Calculation Accuracy 100% Compliance with internal McGregor & Associates deadlines; 100% Compliance with all applicable IRS and DOL rules, regulations and deadlines. Success of this position is measure through: Client and Participant satisfaction by maintaining timely, accurate, and friendly customer service; Compliance with required IRS / DOL deadlines; Accuracy of benefit calculations Timeliness of meeting deadlines Qualifications: Education Bachelors Degree or equivalent experience preferred. Experience with Retirement Plan Administration is a plus; Customer Service; Strong Word, Excel, and Outlook skills; Strong mathematical aptitude; Attention to detail; Strong time management skills; Ability to multi-task; Excellent problem solving and analytical skills; Relationship builder; Effective communication skills. Employee Benefits: Employer funded health insurance benefits Group sponsored dental insurance Employer paid vision insurance for employee, spouse & dependents Employer paid life, short-term disability and long term disability insurance Employer funded Health Savings Account (HSA) Employer funded Health Reimbursement Arrangement (HRA) Flexible spending account benefits Up to 5 weeks vacation leave Paid sick leave Holiday pay 401(k) retirement plan benefits including matching employer contributions Performance bonuses Flex schedules Primarily works at main office location with potential to work some remotely (varies based on needs of company and position) Office hours are Monday-Thursday 8am-5pm and Friday 8am-3pm. You can also apply at mcgregoreba.bamboohr.com/careers or by visiting our website at ****************************

Job Details Department: Administrative Support Job Type: Staff Status: Exempt Deadline: Until Filled Applications available at jobs.asbury.edu POSITION: Full-time Staff Assistant position beginning August 2026 SHAW SCHOOL OF SCIENCES INFORMATION: Asbury University announces a full-time staff position in the Department of Nursing to begin in August 2026 providing administrative support to the faculty and staff of the Department of Nursing. RESPONSIBILITIES: * Provide administrative support to the Nursing program faculty and staff. * Answer telephone calls for the Department of Nursing. * Receive and assist nursing students, visitors, and other guests to the Department of Nursing. * Provide information and answer general questions concerning the Department of Nursing. * Create, organize, and maintain office and nursing student records from application to completion/withdrawal from the program in compliance with accreditation and regulatory body standards. * Provide administrative support and compile data for nursing administrator as needed for accreditation and regulatory body reporting. * Assist in preparation and organization of advisory board committee meetings. * Assist in facilitating the completion and maintenance of clinical affiliation agreements and CastleBranch requirements. * Assist with orientation of part-time and full-time faculty. * Monitor and maintain office supply inventory. * Assist in making purchases and budget tracking. * Assist in preparing agendas and meeting minutes. * Other duties as assigned. QUALIFICATIONS: A minimum of an Associate Degree in business administration or secretarial science or similar field. Two years of experience working in the field providing secretarial or clerical support. INSTITUTIONAL COMMITMENT: Asbury University is an independent, Christian liberal arts university in the Wesleyan-Holiness tradition. In the desire to be a more inclusive community, reflective of the Kingdom of God, we especially encourage candidate applications from various ethnic backgrounds. At Asbury University, employees must display a committed and dynamic Christian faith along with the ability to support the University's Wesleyan Holiness theological position, lifestyle standards, and mission. Candidates must agree, support and adhere to university policies and procedures - including the Faculty Manual, Community Standards Guidelines, Human Sexuality Statement, and the Standard of Conduct for employees. Asbury University does not discriminate on the basis of race, national origin, gender, or handicap in its educational programs, activities, or employment practices

Administrative Assistant - Admissions Department Midway University is seeking a detail-oriented, customer-focused Administrative Assistant to support our admissions department. This position provides critical administrative and operational support to ensure the smooth, efficient functioning of our fast-paced enrollment cycles. Working both independently and collaboratively, the Administrative Assistant serves as a key member of the admissions team, delivering exceptional service to prospective students, families, and campus visitors. Key Responsibilities * Serve as the primary point of contact for visitors and incoming calls to the admissions office, ensuring a welcoming reception area and seamless first impression. * Coordinate information sessions, campus tours, and meeting/event room reservations; manage departmental email accounts. * Monitor and maintain inventory of office supplies and admissions publications. * Assist with data entry into the CRM and student information systems, including consolidating duplicate records and filing admissions documentation. * Oversee daily production and mailing of admissions materials critical to the application review process. * Provide administrative support for Admissions events throughout the year, including occasional evenings and weekends. * Perform additional duties as assigned to support departmental operations.

This is a year-round position which is a 260 day contract. Paid at 74 code. Pay range from $18.45/hr to $23.79/hr, depending upon qualifying verification of experience. Preference given to candidates with KY school district experience. Specifically experience with the following: MUNIS, AESOP/Frontline, TalentEd, IdentoGo, MS Word, MS Excel, hiring processes, efficient filing systems, confidentiality with employee records, and must be comfortable with speaking with employees and guiding them through the onboarding process. This person will be the first face of the district. A warm and pleasant demeanor is a must. Attention to detail and organization is critical in this position. Person hired will be working with the Department of Human Resources. QUALIFICATIONS: 1. High School Graduate. 2. Good secretarial skills, including typing, filing and organizational skills. 3. Demonstrated competence in the use of business machines and computers. 4. Experience as a secretary and/or special schooling for secretarial work. REPORTS TO: Director of Human Resources JOB GOAL: To assume the smooth and efficient operation of the office so that the office's maximum positive impact on the education of the children can be realized. RESPONSIBILITIES: 1. Processes applications. 2. Responsible for all confidential personnel records. 3. Enter and manage employee information in various computer and web-based applications. 4. Complete employment verification reports 5. Perform a variety of general secretarial duties including sorting and routing mail, receiving and referring telephone calls, operating computers and other business machines. 6. Assist in preparing and generating a variety of human resource mailings, reports, and lists. 7. Responsible for matters dealing with new employees. 10. Maintain the Human Resource website including job postings and new employee information. 11. Maintain the payroll authorization process. 12. Processes all new employee and student teacher fingerprints. 13. Perform other duties as assigned by the Director of Human Resources. EVALUATION: Annually by the Director of Human Resources

The Staff Assistant addresses the patron's needs, oversees assigned theatre operations, successfully leads team members to provide an excellent experience for our patrons, and administers all company policies and procedures. 1. Assigns and monitors staff activities to ensure all positions are covered as needed. 2. Provides direction and leadership by example to assigned employees. 3. Provides management with feedback regarding employee work performance. 4. Assist with inventory, ordering, and stocking duties. 5. Conduct opening/closing duties, cash handling, and deposits. 6. Maintain cleanliness and safety standards and report or resolve any operational issues. 7. Assist patrons with questions or complaints. 8. Assist in employee training as directed. 9. Performs other related duties as required.

The Field Administrative Assistant has a vital role in the overall organization and administrative functions of our construction projects. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected. The Administrative Assistant typically will take on other duties based on the specific needs of their assigned job site such as updating spreadsheets, scanning forms and updating project folders, shipping and receiving of mail and packages, or general upkeep of the job trailer. The ideal person for this has strong computer skills, relationship building and customer service abilities, and exceptional communication and organizational skills. This individual will be based in the job trailer of the construction project they support. They report to the project manager of the site that they are assigned. Responsibilities which will vary depending on the job site: Assist Superintendent in directing new employees to the site orientation; maintain any documentation needed for employees on that job site Responsible for time entry for employees on the job site including providing the Superintendent with weekly time sheets, verifying attendance, inputting daily time sheets into Coins with units as directed by the Superintendent; paying drive time, mileage, vacation and sick pay per company policy Complete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box Send receipts of Lowe's and Home Depot purchases to purchasing coordinator Assist Superintendent and Material Manager of the job site with entering material requests, ensuring orders are finalized and received, shipping and receiving as needed and occasionally helping update PO's Work with Purchasing Coordinator as to updates on equipment, maintenance requests, call-off requests, new equipment requests Responsible for assisting or spear-heading safety luncheons, home office visits, trainings, etc. to ensure all individuals are taken care of Assist Superintendent with updating equipment tracking information Upload permits, inspections, daily paperwork, incidents, safety paperwork etc. to BOX as received Assist Superintendent w/creating, updating, and distributing the panel schedules for the job Make sure Torque sheets are completed and uploaded to BOX Process expense reports for Superintendents, PMs (if needed), Safety and other employees as needed Create and distribute signs for breaker boxes, MSB equipment, safety issues, shutdowns, etc. for the jobsite per the Superintendent, Safety Coordinator and GC when needed Prior to receiving a Safety Coordinator help the Superintendent stock all the safety items on project Assist Superintendent on jobsite with creating, uploading, signing off and sending in T & M Tickets Order office supplies when needed or as requested; ensure office trailer always has paper and printers have ink Perform general housekeeping of the trailer environment as needed Assist site with communication with HR as needed regarding new hires, terminations and some employee related questions Assist with other general administrative duties as needed

Baptist Health is looking for a Research Administrative Assistant III to join their team in Lexington, KY The Administrative Assistant provides advanced-level administrative support of a confidential nature for senior executive as a delegate for workload to enhance executive productivity. Interacts with all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures, serves as a resource to proactively understand and promote executive's goals, priorities, and deliverables. Minimum Education, Experience, Training, and Licensures Required: Bachelor's degree Background and knowledge of research operations preferable Healthcare experience preferred. 5-8 years additional experience as an administrative assistant in lieu of a bachelor's is acceptable. Work Experience Relevant Work Experience Education If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now! Baptist Health is an Equal Employment Opportunity employer.

Advertisement Closes 1/17/2026 (7:00 PM EST) 26-00043 Administrative Specialist Pay Grade 12 Salary $35,712.48 Annually Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Justice & Public Safety Cabinet | Kentucky State Police Location 1266 Louisville Road Frankfort, KY 40601 USA Description Kentucky State Police is the premier, full service law enforcement agency in the Commonwealth of Kentucky. With the highest level of professionalism and integrity, the Kentucky State Police (KSP) works to prevent, reduce, and deter crime and the fear of crime. KSP enhances highway safety through education and enforcement, as well as safeguards property and protects individual rights. Primary Role: By performing research and analysis of criminal justice information, you will play a primary role in ensuring public safety throughout the state and the nation. Comparing criminal records and searching confidential databases will help you close the information gap between federal and state repositories used to provide accurate criminal history records, deny gun purchases, or combat non-compliance of sex offenders. This position allows you to support law enforcement with the stroke of a keyboard. Key Responsibilities: * Review, analyze, and verify offender disposition information. * Accurately update and verify completeness of records from state and local law enforcement agencies. * Interpret applicable laws and policies when updating the research of errors or missing information in the Computerized Criminal History System using information from sources like Courtnet, KY OPS, LINK/NCIC, and police case files. * Respond to internal inquires related to records and documentation. * Coordinate with supervisors to ensure information is current and accurate, as well as follow quality assurance processes and contribute to continuous improvement of record keeping practices. * Review records for outdated court records, inconsistencies, or missing information and take corrective action. * Efficiently work on accuracy, daily workflow, and compliance with KSP standards. * File, organize and retrieve documents as needed. * Maintain confidentiality and comply with data protections and records retention policies. * Track productivity and time worked, assisting the supervisor with any reports. * Maintains LINK/NCIC certification and other required training. * Other duties as assigned by supervisor or command staff. Preferred Knowledge/Skills/Abilities: * Attention to detail * Computer literacy * Critical thinking * Self-management If you are interested in a challenging yet rewarding career with the Kentucky State Police, we would love to review your application. Minimum Requirements EDUCATION: Graduate of a college or university with a bachelor's degree. EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience. Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis. Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis. SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. If you have questions about this advertisement, please contact Erin Banks at *****************. An Equal Opportunity Employer M/F/D

Delta Natural Gas Co., Inc., an Essential Utilities company, is engaged primarily in the distribution, transmission, storage and production of natural gas. With facilities located in 32 counties in central and southeastern Kentucky, Delta Natural Gas owns and operates 2,600 miles of natural gas gathering, transmission, distribution and service lines. Delta Natural Gas serves approximately 39,000 residential, commercial, industrial and transportation customers. Delta is more than your average natural gas utility. We have a vision to: Provide valuable services to our customers Encourage economic growth for businesses in our region Improve the quality of life for our communities Ensure that we are protecting our environment Support our employees and partners Join our team and make a difference! About Essential Utilities Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities. Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities. We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint. Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S. RESPONSIBILITIES and DUTIES: Prepare correspondences, including reports and meeting minutes and distribute via e-mail, fax, overnight shipping, etc. Maintain general files and records. Responsible for charging out inventory and assisting in the annual physical inventory count. Direct telephone calls and messages, make copies, distribute mail, and order supplies. Responsible for the operation and maintenance of office equipment, cleaning contractor, security system and building maintenance. Responsible for various financial duties for the division including processing of invoices, bank deposits, preparation of purchase orders, credit card statements, claims processing, invoicing, monthly financial close and other financial duties as assigned. Coordinate and schedule activities including, but not limited to, employee meetings, community events and other division public-relation initiatives. Responsible for all new customers: Application process, processing loan applications, creating new account and setting appointments. All other duties as assigned. SPECIAL EDUCATIONAL OR REGISTRATION QUALIFICATIONS: High school graduate or GED equivalent. Excellent typing and computer skills including proficiency in word processing, spreadsheet, database, and e-mail applications, and have the ability to gain proficiency in company technical software. Must demonstrate ability to organize and complete multiple activities simultaneously. Self-starter who can operate with little or no direct supervision. Must have the personality, articulation (both spoken and written) and characteristics necessary to communicate effectively with customers, all levels of management, employees, regulatory agencies, government officials and vendors. At least three years' experience in a responsible administrative position; bookkeeping, accounting experience or training a plus. Maintain Notary License Delta, an Essential Utilities company, is an Equal Opportunity/Affirmative Action employer. Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), sexual orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law. Delta is committed to providing reasonable accommodation to individuals with disabilities. If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call (***************. To maintain the integrity of the recruitment process and to avoid real or perceived conflicts of interest due to employment and/or assignment of family members and personal referrals, specific guidelines apply to the hiring and assignment of these individuals including, but not limited to: Family members cannot result in a supervisor/subordinate reporting relationship Family members cannot work in the same department.

Job DescriptionBenefits: 401(k) matching Competitive salary Dental insurance Health insurance Paid time off Training & development Vision insurance Servpro Team Phillips/Smith is hiring an Administrative Assistant for our Oldham/Shelby County office! Benefits Servpro Team Phillips/Smith offers: Competitive compensation Superior benefits Career progression Professional development And more! As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Key Responsibilities Perform fundamental daily administrative tasks to assist the office team Coordinate crew and job scheduling Perform detailed and accurate data entry Assist other departments, as needed Position Requirements High school diploma/GED (preferred) Must be knowledgeable in Microsoft Office Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Skills/Physical Demands/Competencies This is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law Each SERVPRO Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchises attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Job DescriptionOffice Administrator - Lexington, KY DISHER is currently partnering with a leading company providing plastic corrugate pipe solutions. The company is based out of Europe and is quickly growing. It has a great reputation globally and focuses on optimizing its processes to create innovative and world-changing products. The company serves customers all over the world, but its main market is the U.S. where it has a service hub in Kentucky. What it's like to work here:This company has a team-oriented work atmosphere and a flat hierarchy with short decision-making processes. It offers many opportunities for self-realization and professional growth. As the office administrator, you will use your skills to help manage service projects and initiate future developments for the company. Your work will help shape the future of the organization, and your efforts will contribute to the growth and success on the American market.What you'll get to do: Coordinate travel (hotel, flights and car rentals) for Service Technicians and Sales Managers Confirm weekly worked hours for Service Technicians and send to accounting for payroll and charging to customers Maintain spare parts inventory in EXCEL and/or SAP in cooperation with the Head Quarter in Hassfurt/Germany Professional and timely processing of customer inquiries, from order receipt, preparation of quotations to completion Control customer orders in terms of costs and deadlines Manage office activities, including incoming calls Reconcile and file travel receipts for the different team members Coordinate shipments of the toolboxes and supplies for the machine commissioning Coordinate timing and shipments of die heads or any other assemblies for refurbishment. What will make you successful: Completed training as an industrial clerk or have an equivalent qualification Technical understanding would be beneficial IT skills, particularly in MS Office and ideally prior knowledge of SAP Driving license Strong social and communication skills Strong organizational skills Must be able to quickly adapt to sudden changes Being an independent and reliable worker We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

McGregor & Associates, Inc. has been providing administration and compliance services for employer sponsored benefit plans for 30 years. Our services span a range of benefits from Flexible Spending Accounts, Health Reimbursement Arrangements, Health Savings Accounts, COBRA, Affordable Care Act, ERISA, and Retirement Plan Administration. At McGregor we solve employer challenges through trusted relationships, benefits expertise and quality personalized service. Since benefits is our focus, we're also committed to providing our employees a highly competitive benefits package! Job Purpose: Responsible for the daily administration of retirement plans with a focus on assisting participants with benefit inquiries. This position will work closely with the retirement plan account managers, retirement plan 3(16) Administrator and will report to the Retirement Plans Department Manager. Company Expectations of Employee: Adheres to Company Policy and Procedures; Acts as a role model within and outside the Company; Performs duties as workload necessitates; Maintains a positive and respectful attitude; Communicates regularly with Supervisor about client issues; Demonstrates flexible and efficient time management and ability to prioritize workload; Consistently reports to work on time prepared to perform duties of position; Meets Company productivity standards. Responsibilities and duties include: Routine correspondence (Customer Service) with retirement plan participants including emails, phone calls, etc.; Preparing and sending necessary distribution forms to participants/clients (terminations/hardships/loans) on a timely basis; Processing distributions upon receipt of completed forms on a timely basis; Maintaining an accurate database to track status of distribution requests; Preparing and processing Required Minimum Distributions (RMDs) by the applicable deadline date each year; Updating participant records such as vesting at recordkeepers; Requesting and collecting census data from clients on the applicable quarterly, semi-annual, annual basis; Following up with client on missing census information; Entering census data and verifying accuracy; Checking and verifying receipt of applicable Trust Statements on a monthly basis; Preparing and sending required Notices such as Safe Harbor Notices, QDIA, Auto-Enrollment, Supplemental PPA Statements and others by the applicable deadline date; Preparing and sending required 1099-Rs by applicable deadline date; Any other assigned tasks given by a Supervisor. Delivery/Timing: Ensure the timeliness of meeting all deadlines required by the IRS, DOL, legislation and regulations; Ensure the timeliness of client communication and deliverables as specified in the handbook or as directed by supervisor. Companywide Goals: 100% Client Satisfaction; 100% Benefit Calculation Accuracy 100% Compliance with internal McGregor & Associates deadlines; 100% Compliance with all applicable IRS and DOL rules, regulations and deadlines. Success of this position is measure through: Client and Participant satisfaction by maintaining timely, accurate, and friendly customer service; Compliance with required IRS / DOL deadlines; Accuracy of benefit calculations Timeliness of meeting deadlines Qualifications: Education - Bachelors Degree or equivalent experience preferred. Experience with Retirement Plan Administration is a plus; Customer Service; Strong Word, Excel, and Outlook skills; Strong mathematical aptitude; Attention to detail; Strong time management skills; Ability to multi-task; Excellent problem solving and analytical skills; Relationship builder; Effective communication skills. Employee Benefits: Employer funded health insurance benefits Group sponsored dental insurance Employer paid vision insurance for employee, spouse & dependents Employer paid life, short-term disability and long term disability insurance Employer funded Health Savings Account (HSA) Employer funded Health Reimbursement Arrangement (HRA) Flexible spending account benefits Up to 5 weeks vacation leave Paid sick leave Holiday pay 401(k) retirement plan benefits including matching employer contributions Performance bonuses Flex schedules Primarily works at main office location with potential to work some remotely (varies based on needs of company and position) Office hours are Monday-Thursday 8am-5pm and Friday 8am-3pm. You can also apply at mcgregoreba.bamboohr.com/careers or by visiting our website at ****************************