Administrative coordinator jobs in Lorain, OH - 324 jobs
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HVAC Service Administrative Assistant
S.A. Comunale Co., Inc. 3.9
Administrative coordinator job in Valley View, OH
The primary function of this role is to assist the HVAC department with financial billings and day-to-day flow of paperwork, answering phones and dispatching of service calls as necessary. The Company goal is to continuously grow the revenues of the HVAC department while maintaining profits, satisfying customers' requirements, and staying compliant with required guidelines. Additional duties include general clerical and project-based work as well as administrative support for the Service Manager in the HVAC Department.
This job requires attention to detail with a focus on data entry, accuracy, and communication.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned.
Prepare, organize and store information in paper and digital form
Prepare various contract documents and complete project closeout documentation.
Dispatch Service Technicians.
Maintain all records in Falcon, including open tickets, creating new sites, and printing off monthly work orders.
Assist project managers with job completion including documentation, submitting bids, scheduling inspections, requesting permits, etc.
Produce various billing reports, summarizing and analyzing them as necessary, such as the S and N tracker, job cost reports as well as the OPS report.
Prepare and send weekly payroll report information.
Gathers required records to compile all information needed for project billing. Prepare credit memorandums and change order re-budget sheets to indicate returned or incorrectly billed products or services.
Ensures that all project billing and accounting deadlines are met and communicates exceptions as necessary.
Follow up on open receivables for projects.
Enter & maintain information in FMS to assist with project scheduling.
Enter Blue Tickets and follow up on all Blue Ticket tools and materials.
Create and process purchase orders. Submit vendor invoices to A/P for payment.
Maintain refrigeration usage logs.
Compile, maintain and organize Citizens Bank information including assets & filter lists as well as completion tracking.
Prepare GPS tracking reports.
Answer incoming phone calls as necessary.
Work with staff from other departments as needed to resolve issues.
Additional job duties/responsibilities as assigned by management.
SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
High School Diploma or GED is required.
3+ years' experience in an administrative/billing role is required.
Previous experience in the construction industry is a plus.
Strong customer service skills and the ability and willingness to learn new systems and processes are required.
Experience with Microsoft Office (i.e., Word, Excel, PowerPoint) applications is required.
The ability to think strategically, make sound decisions, and produce accurate and timely results is required.
Building positive working relationships with multiple levels of employees and management is required.
Demonstrating integrity and professionalism is required.
Demonstrating commitment to company values is required.
Excellent organizational skills are required.
Ability to follow-up on tasks and assignments in a timely manner is required.
Excellent written and verbal communications skills are required.
Ability to prioritize in a fast-paced multi-task environment is required.
Ability to perform basic business mathematical functions is required.
Ability to work with minimal supervision is required.
Ability to work effectively in a team environment is required.
Complying with all operating policies, procedures, executed Plans, and Programs is required.
LANGUAGE SKILLS
Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers.
PHYSICAL REQUIREMENTS
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is constantly required to talk, hear, and feel. The employee is frequently required to sit, stand, walk, use hands to grasp, and use fingers to maneuver objects. The employee may be infrequently required to lift, pull/push, stoop, kneel, crouch, and reach. Specific vision abilities required by the job include close visual acuity, distance vision, peripheral vision, and depth perception. The physical strength rating of this position is classified as sedentary work which includes exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Operation of a computer keyboard, headphones, telephone, and hand calculator are required. Understanding of addition and subtraction, simple math, simple drawings, technical reports, and technical instructions is required. In addition, the employee must be able to write or present simple memos, summaries, business letters, and technical reports.
$28k-36k yearly est. 4d ago
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Retail Operations Coordinator
Ashley | The Wellsville Group
Administrative coordinator job in Cuyahoga Falls, OH
Ashley | The Wellsville Group's Cuyahoga Falls, Ohio location is looking for a Retail Operations Coordinator. As a Retail Operations Coordinator you are responsible for ensuring operational excellence within the store while supporting retail management and the sales team. You'll work closely with the General Manager in executing standard operating procedures. The ideal person for this position is a problem solver who is detail oriented, and process driven.
What You'll Do
Audit all sales and payment transactions within retail location
Receive weekly merchandise transfer trucks
Conduct and reconcile weekly inventory; complete inventory cycle counts on showroom floor
Review missed punches and overtime hours for showroom team members
Assist with maintaining schedule for showroom team members
Partner with GM weekly to help support needs of sales team
Conduct training(s) on current systems and processes for all team members
Facilitate building maintenance, technician and IT needs
Partner with Customer Service Center on resolving customer service concerns
Review guest accounts for payment breakdowns and service resolutions
Reconcile showroom funds monthly
Assist merchandise and design team by generating tags, resolving inventory and SKU discrepancy
Generate routine reports outlined by GM or Corporate Operations
Serve as a liaison between Corporate Support Departments and Retail location
Update and assign walkie talkies
Oversee office and cleaning supply list
Encompass the Company's Vision, Mission and Values daily
What We're Looking For
Full availability to work a full-time retail schedule including Saturdays!
Ability to define problems, collect data, establish facts and draw valid, actionable conclusions
Ability to interpret and follow a variety of instructions given in many forms
Working knowledge of Microsoft office, STORIS, and point of sales programs
Strong attention to detail and excellent organizational and time management skills
Strong verbal and written communication skills; knowledge of proper spelling and grammar
Ability to communicate effectively both verbally and in writing with co-workers, colleagues and external contacts
Ability to be highly productive in an autonomous environment with the ability to ask for guidance when needed
Strong interpersonal skills and strong sense of ethics
High School Diploma or GED
Prior retail operational experience preferred, but not required
Why You'll Love Working Here
We're more than just a store-we're a community. Our mission is to provide exceptional customer service and high-quality home products while fostering a workplace where employees thrive.
What We Offer:
Competitive Weekly Pay - Starting at $16/hour
Monthly Bonus Opportunity - Up to $800/month based on written volume and other qualifiers
Desirable Retail Schedule - Full-time 5-day work week, 8am-5pm with Sundays and one weekday off
Paid Time Off + 3 Paid Holidays + 2 Personal Days to Use as You Choose
Health Insurance
Generous employee discount
Short-term & Long-term disability
401K Retirement Plan
Long-Term Career Opportunities - Many of our leaders have been promoted within our own company. When you start at The Wellsville Group dba Ashley, you aren't just starting your next job, but you're beginning a career
Perks - As sales team members excel, you qualify for prize perks. Random monthly selections occur for support team members. Cash in your points at level 1 or save them for a larger prize at a higher level
Team environment, supportive management, lunch perks and more
Ready to Join Us?
If you're ready to make a difference in our customers' lives and help them create the home of their dreams, we would love to have you as part of the Ashley | The Wellsville Group family.
Compensation details: 16 Yearly Salary
PI59bcde363c17-37***********7
$16 hourly 5d ago
Operations Coordinator
Visible Logistics
Administrative coordinator job in Cleveland, OH
Operations Coordinator - Visible Logistics
Type: Full-Time
Experience Level: Entry-level to early career
About the Role
Visible Logistics is growing fast, and we're looking for a driven, detail-oriented Operations Coordinator who wants to be part of that growth. This role supports our operations and accounting teams by keeping our internal processes organized, accurate, and running smoothly.
You don't need years of freight experience - we'll train you. What matters most is that you're sharp, organized, comfortable with technology, and hungry to grow within the company.
This is perfect for someone who wants to get into logistics, learn a ton, and build a long-term career in a fast-paced industry.
What You'll Do
(High-level & vague enough for flexibility)
Operational Support
Help keep daily operations organized and moving forward.
Work with brokers and carriers to confirm information, clear up questions, and resolve simple issues.
Support LTL and truckload operations by helping with rate discrepancies, paperwork follow-up, and general load support.
Accounting / AP Support
Assist in managing incoming bills and ensuring they're routed correctly.
Help match documents to loads and keep records accurate.
Communicate with team members on payment status, missing info, or basic questions.
Support weekly billing processes and invoice checks.
General Coordination
Keep systems and records updated across multiple platforms.
Work with leadership to maintain clean data and smooth workflows.
Jump into new tasks and projects as the company grows - you'll learn a lot here.
Who You Are
Hungry, motivated, and eager to grow with a fast-moving company.
Detail-oriented - you catch things other people miss.
Tech-comfortable: Excel/Google Sheets, email, and learning new systems.
Great communicator (written and verbal).
Organized and able to juggle multiple tasks without losing accuracy.
Coachable - you like being trained and getting better every day.
Someone who enjoys solving problems and keeping things running smoothly.
Why Join Us
Fast-growing company with huge upside and room for advancement.
Hands-on training in logistics, operations, accounting systems, and LTL/TL freight.
Opportunity to move into leadership, operations, accounting, or sales support.
Culture that values initiative, ownership, and continuous improvement.
$33k-48k yearly est. 4d ago
Office Administrator
Cleveland Steel Tool 3.8
Administrative coordinator job in Cleveland, OH
The Cleveland Steel Tool Company is a privately held family manufacturing company located in Cleveland, OH. We have been in business for 117 years and serve the structural steel, construction, truck frame, farm implement and repair/maintenance industries.
We have an immediate opening for a full-time Office Administrator position in our manufacturing facility located in Cleveland, Ohio. The ideal candidate will be one who has knowledge of office processes and protocol, and experience in coordinating a busy office.
Responsibilities
We are seeking a full-time office admin. Responsibilities will include:
Answering phones
Managing customers' accounts receivables
Entering and coordinating accounts payables
Coordinating information and document flow between departments
Filing
Invoicing daily shipments
Scheduling and maintaining freight pickups
Other responsibilities as needed
Requirements
Pleasant telephone voice/manner, clear speaking voice, outstanding command of the English language, good listening skills
Knowledge or experience in AR/AP
Must be self-motivated, confident, positive and professional when dealing with both internal and external customers
A team player who is flexible and takes pride in their work
Ability to multi-task in a fast-paced environment
Proficiency in Microsoft Office products, Outlook, Word and Excel
Strong math skills, including fractions and metric conversions
A strong work ethic with a positive can-do attitude
Strong problem-solving skills and attention to detail
High School degree required
$28k-39k yearly est. 1d ago
Administrative Assistant
Avanciers Inc.
Administrative coordinator job in Cleveland, OH
Avanciers is seeking a highly skilled Administrative Assistant for an exciting opportunity with one of our Fortune 500 clients, based in Cleveland, OH.
Role: Administrative Assistant
Overview:
The Administrative Site Support Specialist provides essential administrative and operational support, helping maintain an organized office environment and ensuring smooth day-to-day operations.
Key Responsibilities:
• Serve as the on-site point of contact for facility support requests, issue investigation, and resolution.
• Coordinate meeting and event logistics, including catering requests, room reservations, setup, and teardown.
• Provide logistical and administrative support for onsite committees and employee engagement teams.
• Create and distribute facility communications and signage, including digital postings, email announcements, and internal updates.
• Assist with creating, preparing, and maintaining documents and resources to support team operations.
• Maintain coffee stations and other shared resource areas, ensuring cleanliness, functionality, and a consistent supply of essentials.
• Maintain conference rooms, cube spaces, copy stations and common areas to ensure a professional and functional work environment.
• Oversee facility inventory and office supply management, ensuring items are stocked, organized, and replenished as needed.
• Support visitor management processes, including badge issuance, Wi-Fi access, site tours, etc.
• Handle incoming and outgoing mail and shipments, including postage, labels, and coordination with courier services.
• Serve as the site point of contact for vendors and service providers to ensure high-quality service and timely support.
• Provide backup coverage and assistance at the front desk as needed
• Other administrative tasks and duties as assigned
Qualifications:
• 2-3 years of relevant experience or training in a professional office environment, supporting administrative or office operations.
• High School Diploma required
• Associate degree or equivalent preferred
Skills and knowledge:
• Effective written and verbal communication skills
• Detail oriented with excellent organizational skills
• Excellent interpersonal skills and have a “Customer Focus” attitude
• Proficiency in Microsoft Office Tools i.e. Word, Excel, Power Point, Outlook, and Teams
$28k-38k yearly est. 1d ago
Administrative Specialist
Take2 Consulting, LLC 3.7
Administrative coordinator job in Cleveland, OH
This position involves performing office administration, contract management, and facility operations activities to support civil engineering projects related to property support and asset management. The role requires assisting with business activities, managing documentation, and providing support for real property and lease systems, ensuring accuracy and process efficiency within a public trust environment.
Clearance Requirements
Public Trust clearance is required for this role.
Onsite Requirements
This role is onsite in Cleveland, OH, requiring five days per week presence.
Responsibilities
Manage office administration, including correspondence and filing systems, to facilitate efficient document retrieval.
Assist in preparing management reports and maintaining calendars of key activities.
Review and verify real property documents such as leases, deeds, surveys, and transfer of sale documents.
Add and update ingress data into the USCG Real Property system of record, ensuring accuracy of lease and property information.
Organize and maintain SharePoint and Teams Document Libraries for ease of access and usability.
Run ad-hoc reports from SAM to support analysis and documentation.
Verify timely lease payments and confirm active ingress data accuracy.
Identify opportunities for process improvement and collaborate with team members to implement changes.
Support civil engineering projects by reviewing CAD drawings, land surveys, and property documents when relevant.
Qualifications
2-5 years of experience in administrative, analytical, or property management roles.
Exceptional attention to detail and organizational skills.
Ability to manage high-volume, deadline-driven tasks effectively.
Effective written and verbal communication skills.
Willingness to research and resolve complex information inquiries.
Experience with CAD or similar systems is a significant plus.
Internal audit or civil engineering background is helpful but not mandatory.
Ability to work independently and prioritize tasks efficiently.
Desired Skills
Strong proficiency with SharePoint, Teams, or similar document management platforms.
Experience with real property systems or lease management.
Analytical skills for running reports and supporting data analysis.
Problem-solving skills to identify and implement process improvements.
$33k-40k yearly est. 2d ago
Administrative Assistant, Cleveland
Dollar Bank, FSB 4.1
Administrative coordinator job in Cleveland, OH
The Senior Loan Administrator will be responsible for performing various administrative duties to provide consistent, high-quality service to Corporate Banking customers in a highly personalized, professional, and timely manner. This individual will work with commercial lenders to grow and maintain the Corporate Banking loan portfolio. The Senior Loan Administrator will also work with various departments to process new loan requests and annual loan reviews.
Qualifications:
* High School Diploma/GED required. College degree preferred.
* Two years of banking or administrative experience required. Commercial lending, residential lending, or consumer lending experience desired.
* General bank operational knowledge, including commercial loan systems and customer information systems, is preferred.
* Ability to apply job knowledge and good judgement in problem solving and decision-making situations.
* Must have excellent written and verbal communication skills, which includes professional grammar and demeanor.
* Ability to prioritize, work under pressure and meet critical deadlines.
* General working knowledge of Microsoft Word and Excel.
* Good typing and proofreading skills with strong attention to detail.
Principal Activities and Duties:
* Assist commercial lenders in processing new loan requests by ordering appraisals, credit reports, property reports, flood reports and other various items needed for the transaction.
* Assist commercial lenders with portfolio maintenance and exceptions (e.g., loan documentation, financial statements, insurance, collection of monthly borrowing base certificates, etc.)
* Prepares commercial loan system input worksheets to establish new accounts and service existing accounts.
* Creates and maintains credit files, including scanning and indexing all credit files into Nautilus.
* Works closely with Commercial Loan Operations, Underwriting and Credit departments.
* Interacts with Dollar Bank's legal department and outside counsel, when necessary, to prepare loan documentation and oversee loan closings.
* Assist commercial lenders and the legal department on delinquent accounts and workouts.
* Compose internal memos and external correspondence.
* Strengthen customer relationships through timely and efficient response to their needs.
* All employes have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by Dollar Bank's risk management program. Compliance with regulatory laws and company procedures is a required component of all position descriptions.
* Perform other duties, as necessary.
Salary Range:
45,000-58,000
$28k-35k yearly est. 5d ago
Project Assistant
J.W. Didado Electric
Administrative coordinator job in Akron, OH
Responsible for job scheduling, quality control, creating reports, document control, client satisfaction activities and other project management administrative support functions in an assigned division or function. This position facilitates an organized workflow with customers and project team members on assigned projects.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Executes project management administrative support functions to push projects forward despite obstacles for on-time and on-budget completion.
Takes steps to ensure timely completion of bids, documents, and other project tasks to facilitate high level of customer satisfaction.
Assists with the planning and scheduling of all assigned projects, to optimize efficiencies of labor costs.
Coordinates and communicates scheduling of field and service technicians with vendors, utility companies and customers.
Ensures accurate and timely tracking information is entered and maintained in appropriate systems related to estimate data, field data and work requests, and communicates appropriately with project management and other staff members.
Functions as a primary point of contact for customers requiring service. Ensures product orders are processed appropriately and that work is completed, projects are closed and ready to be billed.
Ensures all tools, equipment and information is confirmed and all parties are coordinated in preparation for job starts.
Schedules, monitors, and manages equipment calibration and ensures appropriate equipment is moved from one job site to another on schedule.
Maintains professional and technical knowledge by establishing solid networks and communicating well with co-workers, customers, project managers, foremen, sub-contractors, vendors, office staff and field personnel.
Learns from Project Manager and develops skills to read, interpret, and understand electrical contracts, plans, drawings, and specifications.
Required Education, Experience and Skills:
High School Diploma or equivalent.
Construction project experience.
Minimum 2-5 years of experience coordinating project work or similar role.
Experience providing and coordinating support activities in a fast-paced work environment and organizing large amounts of data into understandable formats.
Strong organizational skills, scheduling abilities and detailed orientation.
Effective problem solving, customer service and time management skills.
Proficient skills in Microsoft Office software applications.
Growth opportunities.
Employer Paid Benefit Package Offered:
• Health, Dental, Vision Insurance (Employer Paid Premiums Single & Family)
• 401K Plan with Matching Contribution
• Life Insurance & Disability Insurance
• Paid Time Off - Personal, Vacation and Holiday Pay
EOE Statement: J.W. Didado Electric, LLC is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status, or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.
$28k-47k yearly est. 4d ago
Associate Commercial Closer Assistant
Rocket Companies Inc. 4.1
Administrative coordinator job in Cleveland, OH
As an Associate Commercial Closer Assistant, you will support the escrow team in managing the funds and documents in a real estate transaction until all conditions of the purchase agreement and lender instructions are met. You will prepare closing documents like settlement statements and affidavits. You will coordinate with buyers, sellers, lenders and attorneys to gather necessary information, and use software to track the transaction from opening to closing.
About the role
* Support the escrow team in the overall closing process, from the initial order to post-closing activities
* Prepare commercial settlement statements and real estate closing documents
* Accurately compile electronic versions of documents and prepare for distribution
* Prepare invoices and closing documents
* Verify wiring Instructions
* Compile disbursement packages
* Research recording requirements, fees and proof documents for recording and insurability
* Order zoning and closing protection letters
* Assist in policy reviews and file audits
* Manage receipt and distribution of original documents; scan, paginate, organize, file and circulate to parties.
* Accurately follow instructions provided by closers and clients as to edits and finalization of original documents.
* Occasionally meet with clients to obtain signatures on original documents.
* Occasionally walk documents into recorder's office.
About you
Minimum Qualifications
* Basic understanding of real estate transactions and real estate terminology.
* Proficient in using Microsoft Office suite and specialized title/escrow software.
* Possess clear and confident written and verbal communication and excellent interpersonal skills for interacting with diverse clients and teams.
* Ability to multitask and resolve issues quickly and accurately in a fast-paced environment and
* Exercise sound judgement during the transaction process.
Preferred Qualifications
* Basic understanding of a commercial real estate transaction
What you'll get
Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We've got your back. Check out our full list of Benefits and Perks.
About us
Rocket Close is a leading national provider of title insurance, property valuations and settlement services. Here, you'll be given all the resources and support needed to deliver innovative solutions and in turn, your hard work will be rewarded with a competitive compensation package and an array of other amazing benefits. Apply today to join a team that offers career growth, amazing benefits and the chance to work with leading industry professionals.
This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at ******************.
Illinois, Maryland, Minnesota, Massachusetts, Colorado, Cleveland, New York City, New Jersey, Jersey City, California, D.C and Washington Candidates only: the compensation for this position is $20.98-$36.13 per hour. The position may also be eligible for an annual bonus, incentives, and other employment-related benefits including, but not limited to, medical, dental, and vision benefits, 401K retirement plan, and paid-time off. More information regarding these benefits and others can be found here.
The information regarding compensation and other benefits included in this paragraph is the company's current, good faith estimate at the time of posting. [Compensation and benefits are subject to modification from time to time as the Company, in its sole and exclusive discretion, deems appropriate.] The Company may determine during its future reviews of the proposed compensation and benefits provided for this position, that the compensation and benefits for such position should be reduced. In no event will the Company reduce the compensation for the position to a level below the applicable jurisdictional minimum wage rate for the position.
Los Angeles County and San Francisco Candidates only: qualified applicants with arrest or conviction records will be considered for employment per the Fair Chance Ordinance and the Fair Chance Initiative for Hiring.
$21-36.1 hourly Easy Apply 6d ago
Administrative Specialist, Office Manager
DSV 4.5
Administrative coordinator job in Cleveland, OH
DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at ***********
Location: USA - Cleveland, Emerald Pkwy
Division: Air & Sea
Job Posting Title: Administrative Specialist, Office Manager
Time Type: Full Time
Duties and Responsibilities
Oversee day-to-day office activities as main point of contact in reception area, and keep management informed.
Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists.
Managing keycards, badges, and Envoy system for visitors.
Maintaining training records, CW1 license records, assist with employee termination.
Assist with managing phone extensions by ensuring the reception has an accurate list of user extensions.
Maintaining the office condition & order in storage rooms, arranging necessary repairs.
Monitoring office supplies and ordering new stationery, supplies, furniture, appliances and electronics as required.
Liaise with facility management vendors, including cleaning, catering and security services.
Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
Provide general support to visitors.
Assist in the onboarding process for new hires and trainees, including mobile phones.
Plan in-house or off-site activities, like parties, celebrations and conferences.
Partner with HR to update and maintain office policies as necessary.
General IT support to guide employees to the correct resource and process.
Wellness ambassador for the Branch.
Facilities security coordinator.
Assist with Universal Waste and eWaste removal from the office. Dispose of old IT equipment and other related electrical equipment.
Assist with branch participation with the Business Continuity Plan (BCP).
QHSE program responsible if no other employee in the branch has been assigned.
Educational background / Work experience
Bachelor's degree in business administration, office management, or a related field is preferred.
Minimum of 3-5 years of experience in office management or administrative roles, with demonstrated leadership and organizational skills.
Skills & Competencies
Strong organizational and multi-tasking abilities.
Excellent communication and interpersonal skills.
Proficiency in office software applications, including Microsoft Office (Word, Excel, Outlook).
Attention to detail and problem-solving skills.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Function / Market & Industry Knowledge / Business Acumen / Processes
Supervisory Responsibilities (if any)
May involve working with administrative staff providing guidance, training, and performance feedback as needed.
Preferred Qualifications
Certification in office management or administrative support (e.g., Certified Administrative Professional).
Experience with office management software or systems (e.g., Microsoft SharePoint, G Suite).
Knowledge of basic accounting principles for budget management.
Language skills
Fluent in English (verbal and written)
Computer Literacy
Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
Familiarity with office management software for scheduling, document management, and communication.
For this position, the expected base pay is: $22.75 - $30.75 / Hourly. Actual base compensation will be determined based on various factors including job-related knowledge, geographical location, skills, experience, and other objective business considerations.
DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.
DSV - Global transport and logistics
Working at DSV means playing in a different league.
As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.
With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.
At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be.
Start here. Go anywhere
Visit dsv.com and follow us on LinkedIn and Facebook.
We're looking for driven and detail-oriented Administrative Assistant Interns to join our sales Business Support team within Mortgage Banking. In this role, you'll be a key partner in the mortgage process, providing critical support to sales leadership and ensuring smooth day-to-day operations. This internship offers hands-on experience in a fast-paced, client-focused environment where you'll strengthen your organizational and communication skills, collaborate with passionate professionals, and share ideas that help us innovate and elevate the client experience.
About the Role
Assist sales leadership in mortgage banking with a variety of administrative tasks that keep daily operations running smoothly.
Handle essential duties such as taking notes, managing projects, and scheduling meetings to support team efficiency.
Create presentation materials that reflect and amplify Rocket's culture and values.
Gather and analyze performance metrics and reporting to help mortgage banking teams make informed decisions.
Build and strengthen interpersonal sales skills through direct collaboration with team members and leadership.
Contribute fresh ideas to improve processes and enhance overall business efficiency.
About You
Proficient in Microsoft Office Suite (especially Excel and PowerPoint).
Excellent verbal and written communication skills
Strong organizational and time management abilities.
Ability to thrive in a fast-paced environment.
Self-motivated with a competitive spirit and a passion for learning.
What you'll get
Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We've got your back. Check out our full list of Benefits and Perks.
About us
Rocket Mortgage was founded in 1985. Today, we're a Detroit-based, publicly traded company with a mission to Help Everyone Home. At Rocket Mortgage, we believe that home is more than the house you live in. Our wide variety of home loan options, tools and resources empower our clients to achieve their homeownership dreams. We're known as experts in the mortgage industry, but we're also innovators - we strive to create the best experiences for our clients from beginning to end. And we're not your typical employer. We're insistently different in how we look at the world and are committed to an inclusive workplace where every voice is heard.
Apply today to join a team that offers career growth, amazing benefits and the chance to work with leading industry professionals.
This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at
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.
Illinois, Maryland, Minnesota, Massachusetts, Colorado, Cleveland, New York City, New Jersey, Jersey City, California, D.C and Washington Candidates only: the compensation for this position is $10.23-$27.82 per hour. The position may also be eligible for an annual bonus, incentives, and other employment-related benefits including, but not limited to, medical, dental, and vision benefits, 401K retirement plan, and paid-time off. More information regarding these benefits and others can be found
here
. The information regarding compensation and other benefits included in this paragraph is only an estimate and is subject to revision from time to time as the Company, in its sole and exclusive discretion, deems appropriate. The Company may determine during its review of the proposed compensation and benefits provided for this position, that the compensation and benefits for such position should be reduced. In no event will the Company reduce the compensation for the position to a level below the applicable jurisdictional minimum wage rate for the position.
Los Angeles County and San Francisco Candidates only: qualified applicants with arrest or conviction records will be considered for employment per the Fair Chance Ordinance and the California Fair Chance Act.
$10.2-27.8 hourly Auto-Apply 8d ago
Executive & Personal Assistant
Ace Wellness Center
Administrative coordinator job in Cleveland, OH
Job DescriptionBenefits:
Dental insurance
Health insurance
Paid time off
Job Title: Executive & Personal Assistant Location: ACE Wellness Center Reports To: Clinical Director Position Type: Full-Time
Position Overview:
ACE Wellness Center is seeking a highly organized, professional, and proactive Executive & Personal Assistant to support our executive team and manage various personal tasks. This role is ideal for someone who thrives in a dynamic environment and is adept at juggling multiple responsibilities with discretion and efficiency. The Executive Assistant will be responsible for managing schedules, coordinating meetings, taking detailed notes, ensuring seamless communication and task execution, and overseeing personal and household tasks as assigned.
Key Responsibilities:
Reports To: Clinical Director
Executive Support:
Manage calendars, schedule meetings, and coordinate appointments.
Handle correspondence, prepare reports, and assist with presentations.
Coordinate travel arrangements and itineraries.
Assist with social media management and career-related tasks.
Manage and maintain the Clinical Directors calendar, including scheduling and rescheduling meetings and appointments.
Attend all mandatory meetings alongside the Clinical Director to take comprehensive and accurate notes.
Prepare meeting agendas and distribute minutes as needed.
Track and follow up on action items from meetings and ensure timely completion.
Coordinate with internal departments and external partners to organize meetings, trainings, and events.
Assist with special projects and administrative tasks as assigned by the Clinical Director.
Maintain confidentiality in all matters relating to clients, staff, and organizational affairs.
Monitor emails and provide timely responses or follow-ups as directed.
Ensure the Clinical Director is well-prepared and informed for upcoming commitments.
Personal Assistance:
Oversee household management, including coordinating with cleaners and organizers.
Manage personal errands such as dry cleaning pickup/drop-off and pet grooming appointments.
Order household items and manage bill payments.
Schedule and manage personal appointments.
Other duties as assigned.
Qualifications:
High school diploma or equivalent; Associates or Bachelors degree preferred.
Proven experience as an executive or personal assistant.
Minimum of 2 years of administrative or executive assistant experience, preferably in a healthcare, clinical, or behavioral health setting.
Exceptional organizational and time-management skills.
Strong communication skills, both written and verbal.
Ability to handle confidential information with discretion.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), virtual meeting platforms (Zoom, Teams, etc.), and social media platforms.
Strong attention to detail, reliability, and discretion.
Ability to work independently as well as collaboratively in a team environment.
Valid drivers license and reliable transportation.
Compensation:
$50,000 range
Benefits and additional perks available
Work Environment:
This position requires attendance at both in-person and virtual meetings. Flexibility and a professional demeanor are essential. Some local travel between sites may be necessary.
$50k yearly 7d ago
Manufacturing Production Administrative Specialist
Vector Technical, Inc.
Administrative coordinator job in Willoughby, OH
Vector's partner located in Lake County, OH is seeking a versatile and motivated individual with a business degree to join their team as a Manufacturing Production Administrative Specialist. This jack-of-all-trades role requires someone who is comfortable wearing many hats and supporting multiple functions throughout the organization. The ideal candidate will have a strong business foundation, hands-on manufacturing experience, and well-rounded administrative and operational skills.
Direct Hire
$30-$35/hr., depending on skills and experience
Key Responsibilities
Support day-to-day administrative functions such as answering phones, filing, document management, and office coordination.
Perform general accounting duties, including Accounts Receivable, Accounts Payable, and reconciling financial records.
Work with blueprints and shop prints to determine material requirements.
Accurately calculate quantities of raw materials needed for production based on print specifications.
Foster a collaborative, team-oriented environment across departments.
Required Qualifications
***** Bachelor's degree in Business Administration, Business Management, or related field. *****
Manufacturing experience-administrative, production support, purchasing, or operations.
Ability to interpret blueprints and shop prints.
Strong critical thinking, analytical ability, and problem-solving skills.
Proven team player with excellent interpersonal and communication skills.
Highly trainable, adaptable, and capable of balancing diverse tasks.
Proficiency with standard office software (MS Office) and basic accounting tools.
Preferred Qualifications
Experience with purchasing machined components.
Knowledge of basic machining, materials, or manufacturing processes.
$30-35 hourly 20d ago
Project Administration Associate
Tremco Illbruck
Administrative coordinator job in Beachwood, OH
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD! Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
This position will be a hybrid position (working both at home and onsite at the Beachwood OH location) and must be able to maintain a work schedule that supports the Eastern time zone.
PROJECT ADMINISTRATION ASSOCIATE
GENERAL PURPOSE OF THE JOB: The Project Administration Associate provides essential administrative support to the Project Administrator, focusing on logistical coordination, data tracking, and process documentation for construction-related projects. This role is designed to enhance operational efficiency by managing routine and recurring tasks, allowing the Project Administrator to focus on compliance, financials, and project execution.
Success in this role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Project Administration Associate must demonstrate professionalism, strong communication abilities, and the capability to work collaboratively across departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES: List the job's essential or most important functions and responsibilities. Include all important aspects of the job, whether performed daily, weekly, monthly, or annually; and any that occur at irregular intervals.
* Coordinate hotel bookings for traveling technicians and project personnel.
* Place and track equipment orders, ensuring timely delivery and accurate cost allocation.
* Process Webcycle (Readsoft) workflow items related to invoices and internal approvals.
* Assist in maintaining Smartsheet Project Tracking, ensuring accurate data entry and timely updates.
* Manage the Dispatch Log for technician assignments and field service coordination.
* Maintain the Vendor Log, verifying vendor details and documentation.
* Support entry and updates to the Resettlement Log, assisting with technician assignment changes.
* Contribute to the accuracy and completion of the Billing/Completed Log, tracking project billing status.
* Monitor the Fee Discrepancy Log, noting and escalating any inconsistencies.
* Assist with Open Project Audits by gathering and organizing documentation for the following:
* Tremviews
* Technical Assist Orders
* Consulting Projects
* TRACE/ACT Services
* Diagnostics
* Participate in special projects as assigned, supporting cross-functional operational initiatives.
EDUCATION: High school diploma or general education degree (GED)
EXPERIENCE:
* One to two years related experience and/or training.
* Experience with Smartsheet, SAP, or similar systems is a plus.
SKILLS AND ABILITIES:
* Strong organizational skills with a high level of accuracy.
* Proficient in Microsoft Office Suite (Excel, Outlook, Word).
* Ability to manage multiple priorities and deadlines.
* Excellent written and verbal communication skills.
* Ability to work independently and collaboratively.
* Strong sense of ownership and initiative.
The salary range for applicants in this position generally ranges between $50,000 and $60,000. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
$50k-60k yearly Auto-Apply 28d ago
Project Administration Associate
Tremco Construction Products Group
Administrative coordinator job in Beachwood, OH
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
This position will be a hybrid position (working both at home and onsite at the Beachwood OH location) and must be able to maintain a work schedule to supports the Eastern time zone.
PROJECT ADMINISTRATION ASSOCIATE
GENERAL PURPOSE OF THE JOB: The Project Administration Associate provides essential administrative support to the Project Administrator, focusing on logistical coordination, data tracking, and process documentation for construction-related projects. This role is designed to enhance operational efficiency by managing routine and recurring tasks, allowing the Project Administrator to focus on compliance, financials, and project execution.
Success in this role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Project Administration Associate must demonstrate professionalism, strong communication abilities, and the capability to work collaboratively across departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES: List the job's essential or most important functions and responsibilities. Include all important aspects of the job, whether performed daily, weekly, monthly, or annually; and any that occur at irregular intervals.
Coordinate hotel bookings for traveling technicians and project personnel.
Place and track equipment orders, ensuring timely delivery and accurate cost allocation.
Process Webcycle (Readsoft) workflow items related to invoices and internal approvals.
Assist in maintaining Smartsheet Project Tracking, ensuring accurate data entry and timely updates.
Manage the Dispatch Log for technician assignments and field service coordination.
Maintain the Vendor Log, verifying vendor details and documentation.
Support entry and updates to the Resettlement Log, assisting with technician assignment changes.
Contribute to the accuracy and completion of the Billing/Completed Log, tracking project billing status.
Monitor the Fee Discrepancy Log, noting and escalating any inconsistencies.
Assist with Open Project Audits by gathering and organizing documentation for the following:
Tremviews
Technical Assist Orders
Consulting Projects
TRACE/ACT Services
Diagnostics
Participate in special projects as assigned, supporting cross-functional operational initiatives.
EDUCATION: High school diploma or general education degree (GED)
EXPERIENCE:
One to two years related experience and/or training.
Experience with Smartsheet, SAP, or similar systems is a plus.
SKILLS AND ABILITIES:
Strong organizational skills with a high level of accuracy.
Proficient in Microsoft Office Suite (Excel, Outlook, Word).
Ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively.
Strong sense of ownership and initiative.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
$31k-46k yearly est. Auto-Apply 28d ago
Property Administrative Specialist
Sitio de Experiencia de Candidatos
Administrative coordinator job in Cleveland, OH
Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food & Beverage) to support administrative needs. Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. They are critical to ensure smooth operations throughout the entire hotel.
No matter what position you are in, there are a few things that are critical to success - creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors.
At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
$27k-43k yearly est. Auto-Apply 11h ago
Scheduler/Administrative Assistant
Minority Behavioral Health Group
Administrative coordinator job in Akron, OH
Minority Behavioral Health Group (MBHG) is a community mental health agency that consists of psychologists, counselors, pastors, case managers, and administrative personnel who are committed to providing culturally appropriate and comprehensive behavioral health services (counseling, education, outreach, and consultation services) to African Americans and other underserved minorities. MBHG is an Equal Opportunity Employer that promotes a safe, inclusive workplace for people of all backgrounds and walks of life. We strongly encourage you to apply if you are from marginalized or underrepresented groups.
Job Summary:
Under general supervision, performs varied and increasingly responsible clerical work, which includes typing and/or keyboarding, and performs related duties as required with a focused attention to Medicaid clients of the agency. As a part of the agency support team, assists all other agency employees with their job duties as assigned.
Essential Functions and Duties:
• Courteously greets the public, clients, and employees in person or over the phone; obtains or gives information;
• Files information alphabetically, numerically, and chronologically according to office procedure to maintain organized and accurate filing systems; locates and retrieves files from manual or computerized systems to provide requested information;
• Answers and routes phone calls to the correct individual or takes messages when appropriate;
• Explains procedures and informs clients of correct processes including assisting with the completion of intake packets;
• Creates client outreach letters at therapists' requests or when attempts to schedule initial appointment have been unsuccessful.
• Schedules appointments after client has been established;
• Processes outgoing mail for USPS and receives and sends documents via fax machine.
• Collects payment from clients who are either self-pay or have private insurance.
• May assist the billing department when necessary.
• Backup to Office Coordinator when needed.
• Responsible for handling the office opening and closing procedures.
• Performs other duties as assigned by Clinical Coordinator/Office Manager and COO.
Qualifications:
1. High school graduate and two years of general clerical experience; or
2. A combination of training, education, and experience that is equivalent to the employment standard listed below that provides the required knowledge and abilities.
3. Reasonably proficient use of Microsoft Office and other design programs, and advance computer skills.
Standard: The tasks performed require training and experience in office work, and skill in applying knowledge of rules, regulations, and instructions to individual cases. Most assignments at this level are determined by the natural flow of work and are performed without specific instructions. Work methods are expected to follow standard practices; unusual or difficult circumstances are attempted for resolve but may be referred to a superior. There is moderate independent decision-making at this level in interpreting and applying procedures and precedents to specific cases. Errors may be serious and incumbents must determine which activities or cases are routine and which should be separated for special consideration. Originality and independent judgment are required in choosing among several predetermined alternative courses of action based on general instructions or precedents, as well as recognizing situations that will require the consideration of revised policy or procedures.
Skills, Knowledge and Abilities:
• Knowledge of English grammar, punctuation, spelling and basic math.
• Moderately advanced clerical office procedures; filing methods; telephone procedures, including operation of multi-line equipment and message taking; business telephone etiquette.
• Ability to deal tactfully with people; maintain confidentiality of information; write legibly to record information; prepare simple correspondence; understand and follow oral and written instructions; read and understand manuals; verbally communicate information clearly and concisely to others.
• Ability to operate office equipment such as personal computer, typewriter, printer, copier, and fax machine; organize and prioritize work; proofread documents and correspondence; file information alphabetically, numerically, and chronologically.
• Ability to work semi-independently.
• Maintain confidentiality of patient information; understand and follow oral and written instructions.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing this job, the employee is regularly required to sit, talk and hear. The employee is frequently required to use hands to finger; handle and feel and reach with hands and arms; and must occasionally lift and/or move up to 10 pounds. The position requires regular use of a computer, calculator and telephone.
Work Environment:
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The primary work location is the central office.
As a Team Member, you will enjoy:
Health, Dental, Vision, and Short-term Disability Benefits
Employer Paid Life Insurance
Voluntary Life Insurance
Life insurance
Paid Holidays
401K
Paid Time Off (PTO)
Professional Development Days
$31k-44k yearly est. 60d+ ago
Project Administration Associate
Global 4.1
Administrative coordinator job in Beachwood, OH
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
This position will be a hybrid position (working both at home and onsite at the Beachwood OH location) and must be able to maintain a work schedule that supports the Eastern time zone.
PROJECT ADMINISTRATION ASSOCIATE
GENERAL PURPOSE OF THE JOB: The Project Administration Associate provides essential administrative support to the Project Administrator, focusing on logistical coordination, data tracking, and process documentation for construction-related projects. This role is designed to enhance operational efficiency by managing routine and recurring tasks, allowing the Project Administrator to focus on compliance, financials, and project execution.
Success in this role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Project Administration Associate must demonstrate professionalism, strong communication abilities, and the capability to work collaboratively across departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES: List the job's essential or most important functions and responsibilities. Include all important aspects of the job, whether performed daily, weekly, monthly, or annually; and any that occur at irregular intervals.
Coordinate hotel bookings for traveling technicians and project personnel.
Place and track equipment orders, ensuring timely delivery and accurate cost allocation.
Process Webcycle (Readsoft) workflow items related to invoices and internal approvals.
Assist in maintaining Smartsheet Project Tracking, ensuring accurate data entry and timely updates.
Manage the Dispatch Log for technician assignments and field service coordination.
Maintain the Vendor Log, verifying vendor details and documentation.
Support entry and updates to the Resettlement Log, assisting with technician assignment changes.
Contribute to the accuracy and completion of the Billing/Completed Log, tracking project billing status.
Monitor the Fee Discrepancy Log, noting and escalating any inconsistencies.
Assist with Open Project Audits by gathering and organizing documentation for the following:
Tremviews
Technical Assist Orders
Consulting Projects
TRACE/ACT Services
Diagnostics
Participate in special projects as assigned, supporting cross-functional operational initiatives.
EDUCATION: High school diploma or general education degree (GED)
EXPERIENCE:
One to two years related experience and/or training.
Experience with Smartsheet, SAP, or similar systems is a plus.
SKILLS AND ABILITIES:
Strong organizational skills with a high level of accuracy.
Proficient in Microsoft Office Suite (Excel, Outlook, Word).
Ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively.
Strong sense of ownership and initiative.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
$25k-36k yearly est. Auto-Apply 28d ago
Administrative Specialist
Take2 Consulting, LLC 3.7
Administrative coordinator job in Cleveland, OH
This position involves performing office administration, contract management, and facility operations activities to support civil engineering projects related to property support and asset management. The role requires assisting with business activities, managing documentation, and providing support for real property and lease systems, ensuring accuracy and process efficiency within a public trust environment.
Education & Certification Requirements
A high school diploma or GED is required. Bachelor's degree is preferred, but not mandatory.
Clearance Requirements
Eligibility to obtain a Public Trust clearance is required.
Onsite Requirements
This role is fully on-site (5 days/week) in Cleveland, OH.
Responsibilities
Manage office administration, including correspondence and filing systems, to facilitate efficient document retrieval.
Assist in preparing management reports and maintaining calendars of key activities.
Review and verify real property documents such as leases, deeds, surveys, and transfer of sale documents.
Add and update ingress data into the USCG Real Property system of record, ensuring accuracy of lease and property information.
Organize and maintain SharePoint and Teams Document Libraries for ease of access and usability.
Run ad-hoc reports from SAM to support analysis and documentation.
Verify timely lease payments and confirm active ingress data accuracy.
Identify opportunities for process improvement and collaborate with team members to implement changes.
Support civil engineering projects by reviewing CAD drawings, land surveys, and property documents when relevant.
Qualifications
2-5 years of experience in administrative, analytical, or property management roles.
Exceptional attention to detail and organizational skills.
Ability to manage high-volume, deadline-driven tasks effectively.
Effective written and verbal communication skills.
Willingness to research and resolve complex information inquiries.
Experience with CAD or similar systems is a significant plus.
Internal audit or civil engineering background is helpful but not mandatory.
Ability to work independently and prioritize tasks efficiently.
Desired Skills
Strong proficiency with SharePoint, Teams, or similar document management platforms.
Experience with real property systems or lease management.
Analytical skills for running reports and supporting data analysis.
Problem-solving skills to identify and implement process improvements.
$33k-40k yearly est. 5d ago
Administrative Specialist, Office Manager
DSV Road Transport 4.5
Administrative coordinator job in Cleveland, OH
DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at ***********
Location: USA - Cleveland, Emerald Pkwy
Division: Air & Sea
Job Posting Title: Administrative Specialist, Office Manager
Time Type: Full Time
Duties and Responsibilities
Oversee day-to-day office activities as main point of contact in reception area, and keep management informed.
Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists.
Managing keycards, badges, and Envoy system for visitors.
Maintaining training records, CW1 license records, assist with employee termination.
Assist with managing phone extensions by ensuring the reception has an accurate list of user extensions.
Maintaining the office condition & order in storage rooms, arranging necessary repairs.
Monitoring office supplies and ordering new stationery, supplies, furniture, appliances and electronics as required.
Liaise with facility management vendors, including cleaning, catering and security services.
Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
Provide general support to visitors.
Assist in the onboarding process for new hires and trainees, including mobile phones.
Plan in-house or off-site activities, like parties, celebrations and conferences.
Partner with HR to update and maintain office policies as necessary.
General IT support to guide employees to the correct resource and process.
Wellness ambassador for the Branch.
Facilities security coordinator.
Assist with Universal Waste and eWaste removal from the office. Dispose of old IT equipment and other related electrical equipment.
Assist with branch participation with the Business Continuity Plan (BCP).
QHSE program responsible if no other employee in the branch has been assigned.
Educational background / Work experience
Bachelor's degree in business administration, office management, or a related field is preferred.
Minimum of 3-5 years of experience in office management or administrative roles, with demonstrated leadership and organizational skills.
Skills & Competencies
Strong organizational and multi-tasking abilities.
Excellent communication and interpersonal skills.
Proficiency in office software applications, including Microsoft Office (Word, Excel, Outlook).
Attention to detail and problem-solving skills.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Function / Market & Industry Knowledge / Business Acumen / Processes
Supervisory Responsibilities (if any)
May involve working with administrative staff providing guidance, training, and performance feedback as needed.
Preferred Qualifications
Certification in office management or administrative support (e.g., Certified Administrative Professional).
Experience with office management software or systems (e.g., Microsoft SharePoint, G Suite).
Knowledge of basic accounting principles for budget management.
Language skills
Fluent in English (verbal and written)
Computer Literacy
Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
Familiarity with office management software for scheduling, document management, and communication.
For this position, the expected base pay is: $22.75 - $30.75 / Hourly. Actual base compensation will be determined based on various factors including job-related knowledge, geographical location, skills, experience, and other objective business considerations.
DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.
DSV - Global transport and logistics
Working at DSV means playing in a different league.
As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.
With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.
At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be.
Start here. Go anywhere
Visit dsv.com and follow us on LinkedIn and Facebook.
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How much does an administrative coordinator earn in Lorain, OH?
The average administrative coordinator in Lorain, OH earns between $26,000 and $54,000 annually. This compares to the national average administrative coordinator range of $29,000 to $55,000.
Average administrative coordinator salary in Lorain, OH