Administrative coordinator jobs in Louisville, KY - 151 jobs

We are seeking a highly organized and detail-oriented Administrative Assistant / Administrative Specialist to support our office operations. This role is essential in ensuring smooth day-to-day functions, providing exceptional customer service, and maintaining efficient administrative workflows. The ideal candidate will possess strong computer skills, office management experience, and excellent communication abilities, including bilingual proficiency. This position offers an opportunity to work in a dynamic environment where organizational skills and professionalism are highly valued. Duties Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy Perform data entry, filing, and document proofreading to ensure accuracy and organization Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for report preparation, correspondence, and scheduling Coordinate calendar management and appointment scheduling for staff and executives Handle customer support inquiries with excellent phone etiquette and provide exceptional service to clients and visitors Manage office supplies inventory and assist with basic bookkeeping using QuickBooks or similar software Support office management tasks such as organizing meetings, preparing agendas, and maintaining filing systems Assist with personal assistant duties as needed, including travel arrangements and personal scheduling for executives Maintain confidentiality of sensitive information while supporting various administrative functions Experience Prior office management or administrative experience is preferred, including clerical work, customer service, or receptionist roles such as dental or medical receptionist positions Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace (Gmail, Calendar, Drive) is required Experience with QuickBooks or bookkeeping software is a plus Strong organizational skills with the ability to multitask effectively in a fast-paced environment Excellent written and verbal communication skills; bilingual abilities are highly desirable Demonstrated ability to manage time efficiently with strong attention to detail and proofreading skills Familiarity with multi-line phone systems, calendar management, data entry, filing procedures, and office etiquette is essential Personal assistant experience or background in office support roles will be considered advantageous

Seeking an Administrative Assistant III to provide high-level administrative support to a department head or large department. This role handles complex and confidential tasks, coordinates meetings and events, manages calendars, prepares reports, supports budgets, and assists with departmental projects. May supervise or guide lower-level clerical staff. Requires strong organizational, communication, and multitasking skills, along with solid computer proficiency. Key Requirements 3+ years of administrative support experience Strong verbal and written communication skills Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) Ability to multitask, manage data, and meet deadlines High attention to detail and discretion with confidential information Experience with reports, spreadsheets, and general office procedures

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Job Description Keystone Restorations & Builders, Inc. in Louisville, KY is looking for one admin assistant to join our team. Our ideal candidate is self-driven, punctual, and engaged. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to receiving your application. Thank you.

Full-time Description Hybrid: On-site and remote Making a difference and helping kids shine, one session at a time. At Associates in Pediatric Therapy (APT), we don't just offer therapy, we build brighter futures through compassionate, individualized care. At APT, you'll be part of a dynamic, support team that puts kids and families first, all in a fun, energizing environment designed to help everyone thrive (including you!). We are seeking a reliable, detail-oriented Administrative Assistant to support day-to-day operations. This role is ideal for someone who is highly organized, proactive, and enjoys being part of a team in a fast-paced, people-centered environment. Associates in Pediatric Therapy offers: Health, Dental, and Vision Insurance 100% Company Provided Life Insurance Disability Insurance Paid Time Off 401(K) Match Opportunities for Advancement And so much more! What You'll Do: Provides high-level administrative support to corporate leaders and cross-functional teams (e.g., scheduling, correspondence, document preparation) Manages complex calendars, schedules critical meetings, and coordinates logistics including agendas, materials and follow-up items Prepares, formats, and maintains confidential reports, presentations, and internal communications Coordinates travel arrangements and expense tracking as needed Maintains organized digital and physical filing systems in accordance with Company standards Supports onboarding, training, logistics and internal events and meetings Serves as a liaison between corporate departments to ensure timely communication and task completion Upholds confidentiality and exercises sound judgment when handling sensitive information Supports process improvement initiatives and special projects as assigned Requirements Core Skills & Qualifications (include, but are not limited to): Education/Licenses:? High School diploma or equivalent required; Associate's or Bachelor's degree preferred 2+ years of administrative or executive support experience, preferably in a corporate or healthcare-related environment Strong proficiency in Microsoft Office (Outlook, Wod, Excel, PowerPoint); experience with collaboration tools (Teams, SharePoint) preferred Strong problem-solving and analytical skills Excellent organizational, time management, and prioritization skills Strong written and verbal communication skills Ability to work independently and manage multiple priorities in a fast-paced environment High level of professionalism, discretion and attention to detail Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 lbs at times. See why we are proud to work at APT: Watch the Video: **************************** More info available at: ********************************* Associates in Pediatric Therapy is an Equal Employment Opportunity employer.

Now hiring! Administrative Assistant - Louisville We are seeking a Senior Administrative Support Specialist to join our dynamic BASF Dispersions/Resins team in Louisville, KY. Come create chemistry with us! This role is ideal for an ambitious self-starter who thrives in a fast-paced chemical manufacturing environment, can work independently under general supervision, and excels at managing multiple priorities. Strong problem-solving, organizational, and communication skills are essential for success in this position During your 8-hour shift as an Administrative Assistant, you will Principal Responsibilities Accounts Payable * Process utility and direct pay invoices, purchase requisitions and check requests * Resolve site invoicing and goods receipt issues via weekly review/clearing of Work Cycles and monthly GRIR report * Prepare end-of-month accruals and correct inaccuracies in the General Ledger * Site contact for the CASS Freight Payment System Other Responsibilities * Administrative support for functions at the Site including Production, Quality Control, Supply Chain, EHS, Finance and Human Resources * Oversight for Site Cleaning Services * Coordinates New Hire Orientation & presents * Manage Site Donation Payments * Prepares site newsletter - collects articles from contributors & Publishes * Responsible for maintaining and ordering office supplies and catering needs for the site. * Manage Site Record Retention Program (Iron Mountain) * Coordinates support for local charity events * Manage site training management system (LMS) * SAP Gates Administrator for site and responsible for helping employees get access to Z2L * Serves as site Digitalization Champion and site Information Protection Officer (IPO) * Support for site medical screening management using EHR software * Assist with departmental activities and special projects as needed Formula for Success ... Qualifications Education: * High School Diploma/GED with 5+ years of administrative experience OR * Associate's degree with 2+ years of administrative experience * Experience in a manufacturing environment preferred Skills & Competencies * Ability to manage multiple tasks and adapt to changing priorities while maintaining professionalism * Strong problem-solving, analytical, and organizational skills * Excellent interpersonal and cross-functional communication skills * Proficiency in SAP, Excel, Word, PowerPoint, Teams, and other software systems * Knowledge of accounting, financial, and HR reporting * Self-motivated and capable of working independently under general supervision * #dispersionresins&additives Create your own chemistry with you@BASF At BASF, you will have the chance to do meaningful work towards building a more sustainable future. In addition to competitive compensation and benefits, BASF provides you with access to a wide range of elements to help you be your best. It's what we call you@BASF. We are committed to providing benefits, programs, and opportunities that support our employees' overall well-being, personal growth, and a safe, collaborative, and inclusive work environment. Just some of the many benefits we offer include: * Flexible work arrangements whenever possible * Highly competitive retirement savings plan with company match and investment options * Well-being programs that include comprehensive mental health support for you and your household family members * Family forming benefits (fertility, adoption and surrogacy reimbursement, maternity/parental leave, and more) * Back-up child and elder care with discount programs for families of all ages and stages * Mentoring and career development opportunities that allow you to share, learn, and thrive * Matching gifts program that allows you to deepen the impact of your contributions to qualified charities. * Employee crisis support for when the unexpected happens * Access to our BASF wine cellar, employee discounts, and much more! About us As one of the largest chemical companies in North America we have been finding solutions for your everyday needs and addressing the most complex economic, environmental, and sustainability challenges for more than 150 years! At BASF we empower our employees with the tools, guidance and opportunities they need to advance and succeed in work and life. Giving you the support you need to be your best and fulfill your personal ambitions is what helps us create chemistry. After all, our success is linked to yours. Whatever path you envision, BASF is a great place to build a rewarding, successful career. Belong to Something Bigger. #belongat BASF Privacy statement BASF takes security & data privacy very seriously. We will never request financial information of any kind via email, private text message or direct message on any social medial platform or job board. Furthermore, we will never send a candidate a check for equipment or request any type of payment during the job application process. If you have experienced any of the above, please contact ***************************** to report fraud. Equal employment opportunities We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, age, citizenship, color, religion, sex, marital status, national origin, disability status, gender identity or expression, protected veteran status, or any other characteristic protected by law. Applicants must be currently authorized to work in the United States on a full-time basis.

Schedule: Monday - Friday; 8am start time Click here to experience a Day in the Life of our Teammates! Uncap Your Potential at America's Largest Coca-Cola Bottler - Pour Your Passion into Purpose! We're more than beverages-we're building meaningful careers and vibrant communities. Join our team where your talent meets purpose, and every teammate directly shapes our success. * Career Growth: Clear pathways to advance and develop your career * Competitive Benefits: 401(k) match + health coverage + employee stock purchase plan * Purpose-Driven: Create meaningful impact in the communities you serve * Professional Development: Dedicated training + personalized mentorship Join us - your refreshing new chapter starts here! Job Overview The Office Coordinator provides reception and clerical support for a distribution center or business office to maintain efficient communications between public callers, vendors, employees, and candidates seeking employment. This position coordinates field office operations to ensure organizational effectiveness and efficiency. The Office Coordinator is accountable for a variety of duties that support various functions ranging from Human Resources, Finance, Security, and Procurement. Duties & Responsibilities * Coordinates pre-employment physical testing (where applicable) and processes pre-employment background checks and drug screens. Creates new ID Badges and sets up access to building and logs the information into the facility security system. Coordinates with other Administrative staff in scheduling ID Badge pictures. Ensures completion of hiring-related documentation, assisting teammates with completion of new hire documentation and related system entries. Inspires the teammate onboarding experience including benefit and company services introduction * Provides teammate services including but not limited to work and time off scheduling, management of the timekeeping system, ensuring facility and badge access, and issues are resolved. The focal point for a broad spectrum of employee (and spouse) questions for problem resolution and often serves as a liaison to department leaders on a wide array of employee relations issues. Verifies and completes weekly payroll, submit some variable compensation requests and over/shorts, and researches other pay-related matters. Facilitates teammate master data changes to ensure that information is accurate, and employees are paid appropriately * Procures location supplies which often include but are not limited to office, janitorial, Point of Sale materials, customer promotions, first aid replenishment, break room, and work-related equipment/handling supplies. Codes and submits invoices for payment. Procures temporary labor as required * Coordinates meetings and events for internal and external groups (scheduling, catering, room setup, etc.) * Facilitates and/or schedules facility or system repair requests as required. Maintains the site security system which includes ensuring badge access and related security equipment (cameras, fire alarms, sprinklers) are operational and related system documentation is current. Maintains a security access log which often includes maintaining alarm codes, key issuance, safe access, and specific access privileges * Researches and provide analysis on P/L queries, other financial variances, and status of invoice payments * Maintains OSHA and other safety-related documentation and logs * Ensures teammates are set up in the company E-learning management solutions while ensuring other special compliance documentation requirements (Department of Transportation, Safe Quality Food, MSDS, and others) are maintained and current * Often provides administrative support to location safety committees and ensures the follow-up to tasks related to accidents * Facilitates location Transitional Return to Work assignments and related requirements. Often serves as primary liaison with Corporate Risk Management Team and TPA * Performs general administrative duties such as mailing/shipping of materials, places and facilitates teammate drink orders, maintains legal postings in the facility, and creates/publishes needed employee communications * Provides technical support for company equipment and assists where necessary and coordinates with the IT Team for advanced needs * Handles all incoming calls to the switchboard, greets and directs visitors and guests to the facility, performs multiple public, vendor, and teammate contact duties to ensure that proper destination is reached * Maintains records, verifies accuracy, and generates miscellaneous reports. Performs a variety of clerical duties to assist in supporting the facility and employees. Provides employee relations and internal customer services to promote positive relations throughout the facility * Supports the Company Stewardship Programs and Events as needed which can include communications, meetings, and community outreach, and product donations. Provides training and backup coverage for other Admins as required and other duties as assigned Knowledge, Skills, & Abilities * Working knowledge of Microsoft Office Productivity tools * Prior experience in customer service or a work environment performing administrative, clerical, and receptionist duties * Handles sensitive information in a confidential manner Minimum Qualifications * High school diploma or GED Preferred Qualifications * 2 years of education beyond high school in college or technical school * Knowledge acquired through 1 to up to 3 years of work experience Work Environment Office environment Equal Opportunity Employer - All qualified applicants will be considered for employment without regard to disability, protected veteran status, or any other characteristic protected by applicable law. Nearest Major Market: Louisville

Job DescriptionOffice Administrator Tailor Made Pest and Wildlife is a locally owned, customer-focused company specializing in safe, effective, and customized pest and wildlife control solutions. We serve homes and businesses with integrity, professionalism, and a commitment to long-term results. Our team is small but mighty, and we're looking for a detail-oriented, proactive Office Administrator to help us stay organized and deliver top-notch service. Position Overview As our Office Administrator, you will be the backbone of our daily operations. You'll handle customer communications, support our field technicians, manage data in our CRM, and ensure our office runs smoothly. This is a dynamic role with a mix of administrative, customer service, and operational duties. Key Responsibilities Answer phones, respond to customer inquiries, and provide excellent service Schedule services and coordinate calendars for technicians Migrate customer data between systems and maintain accurate records Update and manage customer status in our CRM (active/inactive) Collect and update payment information (cards on file) Follow up on and collect past-due balances Assist customers with service requests and problem resolution Support technicians: update service records, organize routes, relay information Maintain organized digital and paper files Assist with other administrative tasks as needed Qualifications Previous experience in office administration, customer service, or a related field Strong organizational and multitasking skills Excellent phone and written communication Comfort with technology and learning new systems (experience with CRMs a plus) Attention to detail and reliability Positive attitude and ability to work independently Compensation $20-$25 per hour, depending on experience Paid holidays and paid time off Full-time position with potential for growth Tailor Made Pest and Wildlife is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. Powered by JazzHR ya Vl4JVRTV

Purpose: To enroll, bill and administer Special Care Insurance Policies (SCIP) and provide marketing, telephone, and data entry support. Essential Job Functions: Coordinates resident accounts and billing schedules with proper set up procedures. Account research and terminations. Assist with premium processing, telephone, and customer service as needed. Consistently delivers excellent customer service to facilities, patients/family, providers, and marketers. Assist customers with all areas of service including: Collection issues Customer refunds Account adjustments Small balance write-off Customer reconciliations Other adjustments Update records based on various reports/mail including: Offset tracker Deceased reports Faxes Mail Actively supports and complies with all components of the compliance program, including, but not limited to, completion of training and reports of suspected violations of law and Company policy. Maintains confidentiality of all information; always abides with HIPAA and PHI guidelines. Reacts positively to change and performs other duties as assigned. Minimum Qualifications: Associate degree or equivalent 3-5 years administrative experience Advanced working knowledge of Word, Excel, Outlook, Genelco Group Plus Strong date entry skills and phone/email etiquette Must have excellent organization, analytical and problem-solving skills Exhibits strong customer service and follow up skills Knowledge of medical billing and collection procedures Accounts Receivable knowledge/experience preferred Strong attention to detail, goal oriented Ability to prioritize and manage multiple responsibilities Able to work in a fast pace environment We will only employ those who are legally authorized to work in the United States. Any offer of employment is conditional upon the successful completion of a background investigation and drug screen. We are an equal opportunity employer.

Job Title: Office Administrator About Us: Kingdom Staffing exists for the proclamation of the gospel in the marketplace. We do this by providing our clients with top-tier talent who share in the values and culture. Our desire is that the candidates we place would work well for their employers and help disciple their coworkers through their local churches. Salary and Benefits: Hourly Pay Rate of $18-$20, 40hr per week Medical, dental, vision Paid holidays + PTO Christian work environment Duties: - Provide administrative services to ensure efficient operation of the office (ie answering general calls), scheduling events, scheduling work, editing and creating documents. - Strong dedication to answer phone calls and text or email correspondence quickly and in a professional manner. Being on top of the communications is A1 critical. - Serve as the primary scheduler for the 3 divisions of the company interacting with clients and realtors by phone, text and emails - Maintain contact lists and manage correspondence. Creating multiple weekly social media posts. Writing and sending bi-weekly email blasts to realtors and past clients. - Prepare and edit documents, reports, and presentations - Tracking expenses, balancing bank accounts in Quickbooks, and general bookkeeping. - Preparing for and running payroll for the company Experience: - Proven experience as an administrative assistant or in a related role - Excellent written and professional verbal communication skills - Strong organizational and time management skills - Attention to detail and problem-solving skills - Proficient in MS Office (Word, Excel, PowerPoint) - Knowledge of Quickbooks online, as well as some other office financial management systems and procedures - Skill and experience in creating colorful and effective social media posts - Discretion with confidential information Requirements: - Proofreading: Ensuring accuracy and correctness of written materials. - Phone etiquette: Demonstrating professionalism when answering phone calls. - Administrative: Performing various administrative tasks to support the office. - Bookkeeping and balancing accounts - Event planning: Assisting in planning and coordinating events. - Order entry: Entering orders into the system accurately. - Payroll entry and employee administration management - Calendar management: Managing schedules and appointments efficiently.

Job DescriptionDescription: ** This position is currently based in Louisville, KY. The company, and the position, will be relocating to New Albany, IN, in late summer 2026.** WARE is one of the nation's largest and most expansive boiler rental, service, education, and training companies. A family-owned business founded in 1952, WARE has experienced continual growth for over 70 years. The company culture strongly rooted in service, growth and generosity sets it apart, with these core values serving as the foundation of the company's success. We're seeking an Office Coordinator to serve as the first point of contact for the organization, greeting people with genuine hospitality and supporting day-to-day office needs with a helpful and positive approach. This role supports a well-functioning workplace by providing reception coverage, coordinating office supplies, supporting meetings and events, and maintaining relationships with office vendors. The Office Coordinator also maintains the organization's intranet, creates the company quarterly newsletter, and contributes to culture-building initiatives that enhance employee engagement and workplace connection. Responsibilities: Answer and direct phone calls professionally and promptly Greet visitors and employees and manage front door access Maintain a clean, organized, and professional reception area Perform opening and closing office procedures to ensure daily readiness Manage incoming and outgoing mail and deliveries Order, manage, and organize snacks, office, cleaning, and printer supplies inventory; restock areas and shared spaces as needed Maintain and support the organization's intranet by: Setting up employee access Coordinating content updates with subject-matter owners and ensuring information remains current Assisting in creating simple visuals, templates, and graphics for postings Continually monitoring content for accuracy; repairing broken links and replacing outdated content Posting updates and announcements in a timely and accurate manner Maintaining pages by updating links, contacts, and shared resource information Formatting and publishing documents, forms, and policies Troubleshooting basic user questions related to navigation and access; escalating issues as needed Provide administrative support including copying, scanning, filing, and preparing documents Perform data entry and maintain logs, spreadsheets, and internal trackers Prepare documents in keeping with brand standards Support departmental meeting requests, including catering orders, logistics, set-up, and supplies Assist with culture-building events and employee engagement initiatives Book travel arrangements, as requested Assist with general office support requests as needed Perform other duties as assigned Details: Full time, in-office, hourly position (Monday-Friday, 8am-5pm), $26-$28/hr Paid vacation, PTO, and holidays Health, dental, vision, life, and disability insurance Christmas bonus Opportunity for profit sharing 401(k) with company match Requirements: 5+ years experience in an office environment in a front desk, administrative, coordinator, or LMS support role Excellent customer service mindset and interpersonal/communication abilities Strong relationship-building skills Proficiency in Microsoft Office and computer/technology savvy Ability to manage multiple priorities and maintain a professional presence Experience coordinating meetings, catering, office events, and basic office purchasing Comfortable learning new platforms and working with digital tools Collaborative mindset with ability to communicate and work well with others Ability to joyfully pivot and embrace change

The Office Coordinator provides comprehensive support for a variety of campus HR and administrative functions, including client and executive visits, , event coordination, and other projects. This position reports to Campus HR Manager, with the dotted line to Sr. Director of Operations. YOUR TASKS * Plan and manage client-related and executive visit logistics, including space management, preparation activities and catering coordination.. * Provide light housekeeping assistance focused on providing assistance with office kitchens, breakrooms, and after business meeting events. * Based on the business needs, travel within a 30 mile radius to support mutli-sites as required. * Coordinate domestic and international travel and serve as Campus Travel Administrator by managing travel portal access and resolving travel-related issues. * Support employee engagement initiatives and assist in organizing campus events, employee appreciation activities, and recognition programs. * Monitor and manage inventory of office and onboarding supplies; order and restock as necessary. * Handle incoming and outgoing mail, packages, and interoffice deliveries. * Create and distribute internal HR communications, including new hire welcome messages, event reminders, and policy notices. * Schedule and coordinate meetings for HR leaders, including calendar management and room reservations. * Provide administrative support for internal HR audits and generate reports as needed. YOUR TASKS * 2 plus years of experience in hospitality and/or customer service job functions. * Previous event planning and coordination experience. * High school diploma or equivalent. * Superb written and verbal communication skills. * Strong time-management skills and multitasking ability. * Aptitude for learning new software and systems. * Ability and willingness to travel between our Louisville locations. * Ability to work flexible hours, nights and weekends as needed to support Campus HR Operations. WE OFFER EOE Protected Veterans/Disability

Job DescriptionCordell & Cordell has the benefits you'd expect from a large national firm. We offer competitive compensation, exceptional health care benefits, and prioritize work-life balance to ensure the well-being and productivity of our employees. Our focus on family law allows us to make a meaningful impact by helping families navigate challenging and pivotal times in their lives. Job Title: Law Office Administrator Location: Louisville, KY Cordell & Cordell has the benefits you'd expect from a large national firm. We offer competitive compensation, exceptional health care benefits, and prioritize work-life balance to ensure the well-being and productivity of our employees. Our focus on family law allows us to make a meaningful impact by helping families navigate challenging and pivotal times in their lives. What You'll Do Maintain the office calendar of attorneys and use discretion on ensuring their schedule is utilized efficiently, not overbooking or booking on days attorneys have requested remain open Answer and direct incoming calls for the office to include scheduling appointments Call potential clients to reschedule consultations as needed, ensuring all communications are timely, professional, and well-documented Gather, organize, and enter data into Smart Advocate (our Case Management System) Arrange couriers and process servers as directed Check email and voicemail as appropriate to assure timely responses to all inquiries Order marketing materials through the Marketing team Keep the office organized and maintained (including lobby area, supply room, etc.) Approach all clients and employees with a positive tone and genuine warmth Handle sensitive client data with utmost discretion, care, and accuracy Prepare and upload bank deposits; process check requests and invoices. Perform tasks as assigned with accuracy and promptness, meeting all agreed-upon deadlines Who You Are We're looking for someone who brings a blend of professionalism, reliability, and a commitment to quality client service. Ideal candidates will possess: A high school diploma or GED Prior experience in a law office, medical office, or similar professional setting. Previous experience as an office administrator preferred, but not required. Background in administrative support or office management Strong verbal and written communication skills, with a collaborative and approachable demeanor A professional presence and the ability to interact confidently with clients and colleagues Reliable transportation and the ability to be on-site Monday through Friday from 8:30 AM to 5:30 PM Proficiency in Microsoft Office applications, including Word, Outlook, and Excel Exceptional attention to detail, multitasking ability, and organizational skills A proactive mindset and willingness to go above and beyond on simple requests to make things easier for others Why This Role Matters As the first point of contact for our potential and existing clients, this role plays a vital part in shaping their experience with Cordell & Cordell. By keeping attorney calendars organized, managing critical communications, and ensuring consultations are promptly scheduled and rescheduled, you help create a seamless and supportive process during what is often a difficult time for families. Your attention to detail and commitment to client care directly impact our ability to serve with empathy, efficiency, and excellence. Cordell & Cordell provides exceptional benefits and a great working environment including: We also offer our full-time employees the following benefits: Medical Plans: including HDHP, PPO, HSA and FSA Dental, Vision, Life and AD&D, Long-Term Disability, and Short-Term Disability Insurance 401(k) Savings with Employer Matching Paid time off Participate in our Wellness Program and potentially earn Employer Paid health premiums! For more information: **************************************************

Our Company StepStone Family & Youth Services Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today! Responsibilities Process Payroll per the operations payroll schedule, including distributing payroll checks and communicating payroll discrepancies to the business center Collection and review of employee punch correction forms and/or manual time sheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Business Center weekly Print Employee Time Detail reports from the Workforce Timekeeper system and distribute to supervisors for review Generate and distribute other Workforce Timekeeper or labor management reports per assigned frequency Collect and review employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Business Center weekly Perform general office duties, including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to Bank statements and submit to Resource Center weekly Prepare and submit source forms for new locations, relation, lease renewals, and other property updates Other tasks as assigned Qualifications Must have a High School diploma or GED equivalent Two years of related office management or bookkeeping experience. Human Resources experience preferred Must be proficient with Microsoft Word and Excel About our Line of Business StepStone Family and Youth Services, an affiliate of BrightSpring Health Services, provides the full spectrum of support to children in need of alternative, safer, and more positive living environments with residential and family services. StepStone connects children and youth who need homes with foster families, as well as foster care training, respite care and support services. For young adults transitioning from foster care to independent living, StepStone provides personalized guidance and training on basic life skills, including money management and education. For more information, please visit *********************** Follow us on Facebook and LinkedIn. Salary Range USD $15.50 - $16.00 / Hour

Extell Financial Services About Us: Extell Financial Services, Inc. (EFS) provides financial accounting & reporting, information technology, operations, and human resource services exclusively for Extell Development Company and its affiliates. Extell Development Company is a nationally acclaimed real estate developer of luxury residential, office, retail, and hospitality properties. EFS is proud to be recognized as one of the Best Places to Work in Kentucky and one of Louisville's fastest-growing businesses. Position Summary: We are seeking a highly experienced, proactive, and dependable Office Administrator to join our team. While you will sit at the front desk and are the face of the company to visitors and vendors, this is not the typical front desk role. You will manage workflows, optimize processes, and ensure operational excellence across multiple touchpoints. If you are proactive, detail-oriented, and thrive on taking ownership, this is your opportunity to make a significant impact. Key Responsibilities: Front Desk & Visitor Management: Warmly greet and direct visitors and clients; answer, screen and forward incoming calls on multi-line systems; manage visitor logs Office Readiness Leadership: Develop and maintain standards for office presentation, ensuring all common areas, conference rooms, and kitchen facilities meet company expectations. Vendor & Service Coordination: Act as the primary liaison with FedEx, postal services, and other vendors to resolve delivery issues promptly and maintain strong service relationships. Process Oversight: Implement and monitor systems for mail distribution, invoice routing, and check logging to ensure accuracy and compliance. Inventory & Resource Management: Oversee procurement and replenishment of office supplies, including managing budgets for kitchen, printing, and administrative resources. Operational Reporting: Maintain detailed logs for FedEx tracking, cash receipts, and other operational metrics; provide regular updates to senior management. Team Support & Training: Serve as a resource for administrative staff, providing guidance on best practices and ensuring adherence to company protocols. Continuous Improvement: Identify opportunities to streamline processes and enhance service delivery across all office operations. Special Projects: May include compliance and security, such as shredding protocols and document retention; and vendor performance, such as evaluating service providers and providing feedback on areas of improvement. Qualifications Qualifications: Associate's degree strongly preferred, high school diploma or equivalent required. 5+ years of experience in an office coordination or administrative support role. Strong sense of responsibility and ability to take initiative. Professional demeanor, excellent communication skills (verbal & written). Excellent organizational and problem-solving skills. Tech-savvy with Microsoft Office and other technology. Strong communication skills for vendor and internal coordination. Ability to plan and execute events with attention to detail and creativity. Ability to work independently and prioritize tasks effectively. Work Environment: Fully in-office position (Monday - Friday 8:00am - 5:00pm) with standard equipment and minimal noise. Compensation & Benefits: Extell Financial Services, Inc. offers competitive pay and benefits; and opportunities for professional growth and advancement to include: Medical, Dental, and Vision Insurance Life and AD&D Insurance Short- and Long-Term Disability 401(k) Paid Time Off Paid Holidays Employee Assistance Program *Equal Opportunity Employer

Benefits/Perks Base pay Monday through Friday work schedule Company OverviewSoftWash Systems - Lily's SoftWash We provide excellent customer service, soft washing homes and businesses. Soft washing provides an alternative to pressure washing. We use water-based, biodegradable chemicals that emulsify dirt and grime, breaks down bugs nests, and cobwebs, as well as kills mold, mildew, algae, and bacteria, and sanitizes the surface we are cleaning. Soft washing uses only one-third the water of pressure washing, lasts four to six times longer, and doesn't erode the surface, as pressure washing often can. Job SummaryYou are the hub for all information storage and retrieval, ordering, inventory, payroll, AP and AR. Responsibilities Can you gather and property communicate customer information for sales leads? Can you make sure sales leads go to the proper Territory Managers? Can you accurately maintain customer records in the company CRM? Can you accurately maintain books in the company accounting software? Can you open and close the office on time during regular work hours? Can you accurately maintain the sales department scoreboards and accountability systems? Do you take pride in the accuracy of the monthly financial statements, stats, and other reports? Can you effectively onboard new employees explaining and demonstrating the company culture? Can you accurately complete weekly payroll reports and process payroll? Can you accurately complete scheduling of service work and dispatch crews to job sites? Do you take pride in your meticulous daily filing of documents? Process accounts receivable. Process accounts payable. Manage vendor relationships for the office. Qualifications Can you provide exceptional customer service to both internal and external customers? Can you help plan, attend, and participate in company promotional or social events? Do you provide excellent customer service on in-bound and out-bound phone calls? Are you diligent in gathering customer information for sales leads? Are you administratively organized? Are you able to accurately communicate with company leadership, daily? Do you have 1-3 years' experience maintaining books in accounting software? Do you have 1-3 years' experience running daily, weekly, monthly, quarterly and annual reports and present them in a professional manner? Do you like keeping score for the company to allow everyone to know actual vs goal for each person and department. Are you able to lift and carry up to 4 lbs? Compensation: $12.00 - $18.00 per hour SoftWash Systems is a Mathew 25 company that actively seeks, nurtures and co brands with new and existing entrepreneurs to help them build soft washing businesses throughout the world.

Advertisement Closes 1/17/2026 (7:00 PM EST) 26-00043 Administrative Specialist Pay Grade 12 Salary $35,712.48 Annually Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Justice & Public Safety Cabinet | Kentucky State Police Location 1266 Louisville Road Frankfort, KY 40601 USA Description Kentucky State Police is the premier, full service law enforcement agency in the Commonwealth of Kentucky. With the highest level of professionalism and integrity, the Kentucky State Police (KSP) works to prevent, reduce, and deter crime and the fear of crime. KSP enhances highway safety through education and enforcement, as well as safeguards property and protects individual rights. Primary Role: By performing research and analysis of criminal justice information, you will play a primary role in ensuring public safety throughout the state and the nation. Comparing criminal records and searching confidential databases will help you close the information gap between federal and state repositories used to provide accurate criminal history records, deny gun purchases, or combat non-compliance of sex offenders. This position allows you to support law enforcement with the stroke of a keyboard. Key Responsibilities: * Review, analyze, and verify offender disposition information. * Accurately update and verify completeness of records from state and local law enforcement agencies. * Interpret applicable laws and policies when updating the research of errors or missing information in the Computerized Criminal History System using information from sources like Courtnet, KY OPS, LINK/NCIC, and police case files. * Respond to internal inquires related to records and documentation. * Coordinate with supervisors to ensure information is current and accurate, as well as follow quality assurance processes and contribute to continuous improvement of record keeping practices. * Review records for outdated court records, inconsistencies, or missing information and take corrective action. * Efficiently work on accuracy, daily workflow, and compliance with KSP standards. * File, organize and retrieve documents as needed. * Maintain confidentiality and comply with data protections and records retention policies. * Track productivity and time worked, assisting the supervisor with any reports. * Maintains LINK/NCIC certification and other required training. * Other duties as assigned by supervisor or command staff. Preferred Knowledge/Skills/Abilities: * Attention to detail * Computer literacy * Critical thinking * Self-management If you are interested in a challenging yet rewarding career with the Kentucky State Police, we would love to review your application. Minimum Requirements EDUCATION: Graduate of a college or university with a bachelor's degree. EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience. Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis. Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis. SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. If you have questions about this advertisement, please contact Erin Banks at *****************. An Equal Opportunity Employer M/F/D

Do you want to make an impact on a quickly growing business? Do you want to feel your work is appreciated? Do you want to grow as a professional? Do you want to lead a winning team? Then, you've come to the right place. Hornback Plumbing is a fast-growing company driven by integrity and quality workmanship. We are looking to hire quality individuals who are eager to learn and improve their skills. Summary: The Branch Administrator provides administrative support to their branch including the General Manager, Branch Manager, Operations Manager, and field employees. This position acts as a liaison between Branch Support departments such as Accounting, Marketing, etc. and the local Branch. Essential Job Duties: • Performs general clerical and administrative tasks • Completes general office duties including billing, filing, printing, and scanning documents • Generates and distributes invoices to customers, ensuring accuracy and timely delivery. • Reconciles customer accounts to ensure payments are properly applied and discrepancies are resolved. • Monitoring accounts for overdue payments, contacting customers to arrange payment, and potentially negotiating payment plans. • Provides administrative support to branch leadership and field employees • Supports field employees with service and installation schedules • Informs management of “key customer issues” including dissatisfaction, perceived lack of response, etc. • Maintains comprehensive and accurate records • Supports daily, monthly, and quarterly branch deadlines • Supports special projects and other documents in support of company objectives Other Duties: • Performs other duties as requested Knowledge, Skills, & Abilities: • Excellent verbal and written communication skills • Excellent organizational skills and attention to detail • Excellent time management skills • Ability to function well in a high-paced and at times stressful environment. • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. • Proactive, organized, detail-orientated self-starter • Ability to clearly and effectively communicate ideas related to policies and procedures and provide guidance to management and employees verbally and in writing • Ability to manage time effectively and efficiently • Ability to multi-task with minimal supervision • Regular and reliable attendance Our Rewards: • 401(k) with fully vested company match • Medical, Dental, and Vision insurance • Health Savings and Flexible Spending accounts • Variety of ancillary benefits • Paid time off • Professional development • Employee discounts • Schedule: M-F 8am-4:30 pm • $15.00 per hour depending on skill level and experience. Minimum Qualifications: • High School Diploma or equivalent • Experience with the following software applications: Mac OS, Microsoft Suite, or Google Suite • Possess a valid driver's license • Eligible to work in the U.S. without sponsorship Preferred Qualifications (not required): • Service Titan experience Physical Demands: • Ability to operate computer, phone and other office equipment as needed • Ability to work effectively using a personal computer for long periods of time • Ability to sit/stand at workstation for extended periods of time • Ability to read, write, speak, hear, see, think, communicate, concentrate, learn, and work • Ability to perform the essential functions of the position with or without reasonable accommodation Leap Service Partners, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Hourly Pay Rate - $30 Contract for 3 -6 months Hourly Pay Rate - $30 Role - Administrative Specialist The Temporary Administrative Specialist provides essential support through high-volume document review, organization, and data management. This role requires exceptional attention to detail, strong organizational and clerical skills, and the ability to work independently with minimal supervision. The ideal candidate will manage multiple priorities efficiently and ensure accuracy and consistency across large sets of business records and legal or compliance documentation. Responsibilities Conduct high-level reviews of large volumes of documents for completeness, accuracy, and consistency. Organize, categorize, and maintain electronic and hard-copy files in accordance with company protocols. Prepare summaries, logs, and indexes of reviewed materials. Support administrative and clerical functions including data entry, scanning, filing, and correspondence. Track progress of document review projects and maintain clear records of status and findings. Coordinate with internal teams to obtain missing information or clarify document discrepancies. Uphold confidentiality and handle sensitive information in accordance with company policies. Perform other administrative duties as assigned to support project and departmental needs. Qualifications Associate's or Bachelor's degree preferred; equivalent administrative experience accepted. 2+ years of administrative, document management, or clerical experience (legal, compliance, or corporate environment preferred). Strong organizational and time management skills; ability to handle multiple tasks and deadlines independently. Excellent attention to detail and accuracy in reviewing and processing documents. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and general document management systems. Strong written and verbal communication skills. Ability to work autonomously with minimal supervision and maintain productivity in a deadline-driven environment. Preferred Attributes Experience handling confidential or regulatory materials. Prior exposure to high-volume document review projects. Demonstrated initiative, reliability, and discretion.