Administrative coordinator jobs in Lowell, MA

A top Boston hospital is seeking an administrative coordinator to support a busy surgeon. This is an excellent opportunity for individuals looking to jumpstart their healthcare administration career within an organization that prioritizes employee growth and development! Responsibilities: Manage patient and surgeon scheduling, ensuring seamless coordination. Handle billing and reimbursement processes accurately and efficiently. Oversee calendar management, travel arrangements, and office operations. Organize materials for meetings, presentations, and national conferences. Serve as a point of contact for visitors, medical students, and external partners. Support office operations by ordering supplies, maintaining records, and handling correspondence. Provide coverage for other administrative team members as needed. Participate in departmental meetings and assist with special projects as needed. Qualifications: Bachelor's degree required, ideally in healthcare management, health policy, or a related field. At least one year of customer service experience or experience in a healthcare setting preferred but not required. Strong organizational and multitasking skills with attention to detail. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to handle confidential information with discretion. This is a great opportunity to gain hands-on experience in healthcare administration and grow within a renowned hospital system. If you are detail-oriented and eager to support high-level medical professionals, apply today.

We are looking for a detail-oriented professional with strong organizational and communication skills to support daily administrative and coordination activities. Key Responsibilities & Qualifications: Proven experience coordinating calendars and scheduling meetings using Outlook and Microsoft Teams. Excellent written and verbal communication skills with a high level of accuracy, organization, and attention to detail. Strong problem-solving, planning, and time-management abilities in a fast-paced environment. Advanced proficiency in Microsoft Excel for data collection, analysis, trend identification, and reporting. Hands-on experience with Outlook and a variety of software-based systems. Proficient in Microsoft Word, PowerPoint, Access, and Microsoft Project (Project Manager).

People Team Coordinator Join our client-a dynamic leader in real estate investments- as a People Team Coordinator and become an integral part of a forward-thinking organization dedicated to innovation and community-building. In this key role, you will serve as the welcoming face of the office, expertly managing front desk operations and supporting various administrative functions. If you thrive in a vibrant environment where attention to detail, professionalism, and a personable demeanor are valued, this opportunity offers you the chance to contribute to a groundbreaking company. Responsibilities: Serve as the primary point of contact for visitors, vendors, and residents, ensuring a warm and professional reception experience. Coordinate office entry systems, including intercom and access control, to facilitate seamless visitors' flow. Assist with scheduling meetings, catering arrangements, and event setups to support office functions. Maintain a clean, organized front desk and communal areas, ensuring a professional environment. Respond promptly to inquiries and direct calls or messages with clarity and professionalism. Support general office operations and contribute to a positive workplace ambiance. Demonstrate proactive problem-solving skills by independently addressing day-to-day office needs and issues. Requirements: 1-2 years of office administration or relevant customer-facing experience. Outgoing, personable, and able to engage effectively with diverse visitors and team members; hospitality background is a plus. Excellent verbal and written communication skills. Highly organized with keen attention to detail and strong multitasking abilities. Professional, polished, and reliable; self-motivated with a service-oriented mindset. Proficiency in Google Suite and Slack (training provided). Delegates flexibility and creativity in solving problems quickly and efficiently. High school diploma or equivalent required; degree is not mandatory. Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Basic Qualifications Education Requirements: Bachelor's degree in Computer Science, a related field or equivalent experience is required plus a minimum of 5 years of relevant experience; or Master's degree plus 3 years of relevant experience. Clearance Requirements: Department of Defense Secret security clearance is required at time of hire. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required. Responsibilities for this Position At General Dynamics Mission Systems, we create the technologies, products and services that help our nation's heroes keep our nation safe. The work we do is so advanced, we are continuously moving the boundaries of what's possible. Here you'll work with the best and your talent will be front and center on projects that impact the world. Are you up to the challenge? We apply advanced technologies such as Artificial Intelligence, Blockchain, AR/VR, Cloud Native and Quantum Physics to solve our customers' missions in cyber, RF, undersea, interstellar and everything in between. As an Advanced Systems Administration Specialist, you'll serve as a front-line interface to users with technical issues by conducting systems analysis and development to keep systems current with changing technologies. Your duties may include installing new software, troubleshooting, granting permissions to applications and training users. You'll also be responsible for the day-to-day support of server services by performing server administration for physical and virtual server operating systems and configuring, maintaining and troubleshooting of physical and virtual hardware and network related interfaces on servers. And, you'll perform OS and vendor software patching on servers and monitor physical and virtual servers performance using monitoring tools. This position will be 100% on site. No remote work available. Preferred qualifications: Windows Server 2012 R2 through 2019 (2022 a plus) Windows 10 and 11 support Experience with storage solutions such as NetApp and backup technologies Demonstrated PowerShell knowledge and script generation Active Directory: Security Group Management (GG, DL, Universal); GPO creation and management General application support (MS-SQL, SCCM, WSUS) Proven troubleshooting skills Experience creating and maintaining documentation Skills also desired: Basic Cisco switching CLI experience CentOS and/or Red Hat Enterprise Linux experience What you'll experience: Technologies that aren't just top-notch, they're often top-secret A team of bold thinkers committed to exploring what's next Opportunities to gain new knowledge - as it's discovered What you bring to the table: A Bachelor's degree in Computer Science, a related field or equivalent experience plus a minimum of 5 years of relevant experience; or Master's degree plus 3 years of relevant experience Solid understanding of server based operating systems Enhanced troubleshooting skills within the server OS as well as both networking and storage technologies Working knowledge to create and run scripts to automate repetitive processes What sets you apart: Creative thinking with the ability to multi-task Team player who thrives in collaborative environments and revels in team success Commitment to ongoing professional development Salary Note This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled. Combined Salary Range USD $114,309.00 - USD $118,000.00 /Yr. Company Overview General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 12,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded. If who we are and what we do resonates with you, we invite you to join our high-performance team! Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

Rate: $22/hour The Bilingual Administrative Specialist creates a customer-friendly environment in which visitors to the clinic are greeted, phone requests are managed, and waiting room spaces are clean and welcoming. The Administrative Specialist ensures that the general business functions of the clinic, such as scheduling and appointment reminders, function smoothly and efficiently. Advocates promotes a healthy work-life balance and offers many generous perks of employment and room for advancement. We are a strong-knit community that values the ideas and contributions from our staff. Are you ready to make a difference? Minimum Education Required High School Diploma/GED Shift Blended Shift Additional Shift Details The hours will be a combination 8:00 a.m. to 4:00 p.m. and 12:00 p.m. to 8:00 p.m., with weekends as needed. The candidate would not be expected to work the 12-8 shift every day, but they should be open to a mix of shift as scheduled. Weekend coverage is on as-needed basis, which typically rotates among the team and most of the time is either Saturday or Sunday not both days at the same time. Responsibilities Greet clinic visitors in a helpful, friendly and approachable manner. Update contact information, verify insurance, and collect co-payment. Respond to and direct telephone and email inquiries promptly. Schedule ongoing and intake appointments for therapists in collaboration with the Intake Director. Manage filing system and storage of medical records in compliance with clinic regulations. Create charts for therapist and ensure forms are filed appropriately. Provide clerical and administrative support to clinical staff. Ensure that the waiting rooms are clean, organized and maintained. Contact appropriate department and/or personnel in cases of an emergency. Qualifications Bilingual in Spanish and/or Portuguese Must have a high school diploma or equivalent degree. Psychology and social work students are strongly encouraged to apply! Must have valid driver's license and access to auto. Excellent written and verbal communication. Excellent customer services and communication skills. Bilingual candidates encouraged to apply! Comprehensive computer knowledge. Must hold a valid driver's license and access to an operational and insured vehicle. Strongly prefer a candidate that will have a demonstrated understanding of and competence in serving culturally diverse populations. Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience. Why Should I Consider a Career in Human Services? Our Team members are dedicated to engaging and empowering individuals by forming lasting relationships, collaboratively achieving personal goals, offering creative solutions to everyday and complex situations, and actively listening . We exercise independent judgement and contribute to the overall success and benefit of the Team. Is Human Services a Fit for Me? Successful Team members are open-minded, eager and compassionate, and will exercise solid, independent judgement while fostering trustworthy relationships with the individuals that we serve. We put the individual first. Keywords: clinic receptionist, front desk, clerical

Receptionist / Administrative Assistant Family office in Boston is seeking a warm, polished, and highly professional Receptionist / Administrative Assistant to join its close-knit team. This role focuses on front desk operations, hospitality, and administrative support to ensure smooth daily office operations and a welcoming experience for all visitors. Responsibilities: Greet and assist visitors, vendors, and guests with a professional and welcoming presence. Provide refreshments and maintain a polished, client-ready reception and meeting environment. Answer and route phone calls, manage correspondence, and assist with scheduling as needed. Maintain a clean, organized, and fully stocked office environment, including meeting rooms and shared spaces. Support light hospitality tasks such as preparing coffee or refreshments for meetings. Assist with general administrative duties, including filing, organizing paperwork, and supporting the team as needed. Qualifications: 2+ years of administrative or front-desk experience in a client- or guest-facing environment. Background in hospitality, concierge services, or luxury office reception strongly preferred. Excellent interpersonal and communication skills with a polished, professional presence. Strong organizational skills and the ability to anticipate needs. Tech-savvy and comfortable learning internal systems and tools. Detail-oriented, punctual, and committed to maintaining a professional environment.

JobID: 210646880 JobSchedule: Full time JobShift: Base Pay/Salary: Boston,MA $99,750.00-$150,000.00 J.P. Morgan Alternative Fund Services ("AFS") is part of the Securities Services business group in the Corporate & Investment Bank and is one of the largest fund and portfolio administration businesses in the industry, administering over $950 billion in assets globally. The business was launched in November 2005 through the commercialization of the finance and technology teams supporting J.P. Morgan's various private equity and real estate entities. Our AFS business has over 950 dedicated professionals with offices in Dublin, London, Luxembourg, New York, New Jersey, Bangalore, Guernsey, Hong Kong, Jersey, Singapore, Toronto, and Sydney. We provide administration services to more than 150 clients across all alternative asset classes. Job Summary: As a Private Equity Fund Admin Associate within our client administration team, you will support the management of daily client deliverables for Private Equity fund administration clients. Your responsibilities will include assisting with the upkeep of books and records, computation of Net Asset Valuations, preparation of financial statements, overseeing capital events, calculating management fees and carried interest, allocating investor capital and statements, releasing investor reports, and coordinating the year-end process with audit and tax teams. You will also assist in managing client expectations and deliverable timelines in line with SLAs, and ensuring prompt resolution of client issues and escalations. Your role will require a solid understanding of Private Equity fund structures, proficiency in accounting for complex transactions, and a comprehensive knowledge of fund governing documents. Job Responsibilities: * Support all aspects of client deliverables for Private Equity fund administration clients including client expectations and timelines as well as any issues and escalations. * Stay abreast of industry standards and best practices while continuously seeking opportunities to enhance operational efficiency and mitigate operational risks. * Liaise with support functions and internal stakeholders including risk and control groups, audit, compliance, implementation, investor relations, and operations. * Ensure adherence to control framework including prescribed policies and procedures. * Assist in ad hoc client projects and internal initiatives. * Collaborate with team members and contribute to staff development while providing oversight and supervision on technical topics and client-related issues. * Review fund governing documents, side letters, and agreements to determine impact on reporting deliverables and ensure adherence. Required qualifications, capabilities, and skills: * A professional accounting qualification (CA, CPA) combined with 4+ years of experience working with Private Equity funds in a fund administration or related capacity. * Knowledge of US GAAP for Investment Funds and a thorough understanding of Private Equity fund structures. * Bachelor's Degree in Accounting, Finance, or MBA. * Ability to work under pressure to meet tight deadlines and balance multiple priorities. * Strong attention to detail and a collaborative management style. * Team player with excellent problem-solving, communication, and client service skills as well as the ability to take ownership and manage projects. * Proficiency in Microsoft Office product suite and advanced MS Excel skills. Preferred qualifications, capabilities, and skills: * Strong knowledge of Investran or similar integrated Private Equity system a plus. * Investment fund audit experience with a Big 4 firm a plus.

Monday-Friday 9:00am - 5:30pm/9-6pm shift Reporting to the Practice Manager, this mission critical position is responsible for departmental administrative tasks and the review of complex patient appointment sets and associated lab work. The Lab Services Coordinator (LSC) works in a busy environment with a high patient volume, managing complex tasks while balancing multiple real-time priorities, and, when appropriate, acting as the escalation point for issues presenting at main reception. The LSC is an ambassador of the DFCI patient experience while efficiently managing the patient check-in process; uploading outside imaging into Epic, being responsible for offering exemplary customer service and resolving and triaging issues presented during both face-to-face or telephone interactions. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. Responsibilities Reporting to the Practice Manager and working under the guidance of the Lab Services LSC Lead, this mission critical position is responsible for the following: Check-In/Administrative: * Verifies complex appointment sets across disciplines for oncology patients in accordance with scheduling guidelines * Acquires, enters and links verbal lab orders from Providers * Maintains confidentiality of Protected Health Information (PHI) * Performs past-pending reconciliations * Provides superior customer service to all patients, family members, physicians and staff in accordance with the DFCI Customer Service Standards * Performs front desk check-in functions: verifies patient identification; prints patient wristbands; assigns Real-Time Locating System (RTLS) badges; and asks patients screening questions. Prints and reviews appointment schedules for patients * Notifies nursing and lab staff of issues as needed * Answers telephone and provides general disease or program-specific information to callers within the scope of knowledge and authority * Reviews missing labs reports and works with staff from other departments to resolve missing labs * Identifies inconsistencies with, or outstanding questions regarding lab panel orders. Works directly with Providers to reconcile the order to prevent a delay for the patient * Transports wheelchair patients or arranges for patient Escorts and/or wheelchairs Imaging Services: * Creates orders and imports outside images from digital media into Epic * Understands and uses Picture Archiving and Communication System (PACS), applicable image upload software, and computer equipment to import images from digital media to PACS * Troubleshoots images and collaborates with Imaging Department, when necessary, to resolve and successfully import images into PACS * Manages and reconciles all patient CDs from intake to upload completion. Works collaboratively with team members to ensure efficient completion of daily work queue * Mails requested CDs back to patient or discarding of CDs per departmental guidelines Patient Experience: * Delivers outstanding customer service to internal and external customers * Timely and accurately responds to the needs of internal and external customers * Ability to deescalate patient grievances, maintain customer service standards, and involve department leadership as necessary Communication and Collaboration: * Demonstrates ability to effectively communicate across leadership levels and with varying audiences * Synthesizes and communicates complex information in patient friendly terms * Works effectively as a member of the team and across functional teams * Fosters a sense of shared responsibility among the team Emergency Response: * Recognizes emergencies and appropriately responds using standard operating procedures and critical thinking skills Regulatory Compliance and Quality Improvement: * Compliance with DFCI policies and procedures * Understanding their role and responsibility in obtaining successful Joint Commission accreditation * HIPPA regulation compliance * Completion of assigned AEU and Health Stream competencies * Actively participates and provides constructive feedback on quality improvement projects Information Technology: * Maintains a level of competency in all operational systems including: Epic, RTLS, Outlook, Sunquest, QuickBase, Centricity and LifeIMAGE * Actively engaged in system upgrades and effected operational changes * Manages supply of RTLS badges including: assembling, maintaining, collecting, distributing, cleaning, and troubleshooting problem badges * Actively participates in system(s) downtime and confidently moves seamlessly between normal operations and downtime procedures Qualifications * Bachelor's degree preferred. Prior customer service experience preferred. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: * Excellent verbal and written communication skills * Excellent customer service skills and ability to perform under pressure * Ability to multi-task and function as an integral member of the team * Strong organizational, problem solving and critical thinking skills * Ability to adapt to ever-changing environment and able to toggle between multiple systems during the day * Demonstrated flexibility and ability to take on additional responsibilities as situations require Pay Transparency Statement The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate's relevant experience, skills and qualifications. For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA) $19.66/hr - $22.26/hr At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law. EEOC Poster

Are you interested in taking your next career step with an industry leader? Do you have exceptional organizational skills? Do you work well independently, as well as a part of a team? We have just the opportunity for you! We are a leading home services provider, and due to our continued growth we are looking for a highly skilled individual to work as a Service Administrative Coordinator. Responsibilities: As a Service Administrative Coordinator, you will be responsible for supporting the service department with administrative tasks as well as ensuring compliance of district and company policies. Process, billing and account reconciling Communicate with Field Supervisors, Service Technicians and other departments Answer customer service calls when necessary Scheduling service calls and providing work orders for Service Technicians according to urgency Reviewing jobs in the service monitor to ensure they are dispatched and assigned as required Coordinate with field technicians to locate parts and schedule service calls Order parts and materials to ensure availability for repairs Schedule routine maintenance for service vans Assist Service Manager and Field Supervisors with various tasks as assigned Requirements: As a Service Administrative Coordinator, you must be professional, pleasant and possesses the ability to function equally well in both a team environment and independently. It is also important that you display excellent verbal and written communication, interpersonal and active listening skills, along with the ability to interact effectively with both customers and coworkers. Specific qualifications include: High School Diploma or Equivalent 1-3 of administrative experience 1-3 years of customer service experience Superior problem solving skills Ability to work well in a fast paced environment Excellence in customer service, and solid interpersonal skills Proficient in MS Office Suite, MS Outlook, and Web navigation Strong troubleshooting abilities Ability to communicate effectively both orally and in writing Benefits: As a Service Administrative Coordinator, you will be part of an evolving organization that built its reputation on providing our customers with the best possible service. Our employees are one of the main keys to our continued success, therefore, we are committed to your professional development and you may find opportunities for advancement to roles of greater responsibility within our organization. Build a rewarding career with an industry leader! We are proud to be an equal opportunity employer, and are committed to a drug and alcohol-free workplace.

About the Opportunity Under the guidance of the Chair, the Administrative Officer provides administrative support for the operation of the English Department. This includes supporting the Chair in managing multiple budgets, in addition to helping manage the budget of faculty members with external grants; scheduling courses; managing the office; maintaining all personnel files; and coordinating materials for merit, tenure and other faculty reviews. They coordinate all departmental reporting requirements; identify, gather, and analyze data for departmental initiatives, and produce reports and budget requests. The Administrative Officer serves as the first contact for new departmental hires and coordinates faculty searches, visitors, and hiring of part time employees. The Administrative Officer also supports the Writing Program. This includes supporting the program director in managing the budget; scheduling courses; and identifying, gathering and analyzing data for program initiatives, reports and budget requests. QUALIFICATIONS Bachelor's degree in related field required, Master's preferred, with five or more years of progressively responsible administrative support experience in a fast-paced and service-oriented environment or relative combination of education and experience required. Ability to work in a flexible and innovative environment with an expanding role and shifting responsibilities. Strong interpersonal and written communication skills (including very strong writing and proofreading skills) required. High degree of diplomacy, customer service and organizational skills required. Ability to handle multiple tasks, set priorities, respond to last minute requests, solve problems, act with discretion, adapt to change, and maintain professional demeanor at all times. Willingness to be proactive, take initiative and ownership. Ability to work independently and as part of a team. Sound judgment and ability to deal effectively with matters of highly visible and confidential nature is essential. RESPONSABILITIES Administrative Management and Support Provide administrative management for the department and related programs Serve as first point of contact for faculty, staff, students, and visitors Prepare, process, and maintain departmental records, including personnel files, curriculum materials, student evaluations, tenure materials (including preparing tenure and promotion dossiers when needed), sabbatical proposals, merit evaluations, and other needed documentation. Disseminate information to and from all faculty members Assist the Department Chair and directors with projects as needed Financial Management and Personnel Transactions Participate in appropriate university training sessions for financial and human resources activities and other tasks. Process all personnel transactions including hiring of part-time faculty, work study students, and extra compensation. Process departmental financial transactions including invoices, reimbursements and corporate card reconciliations and journal vouchers. Serve as the department contact with the Dean's Office, Human Resources, and Accounts' Payable for financial and personnel transactions. Office Management Hire, schedule and train work-study and co-op students. Supervise Administrative Coordinator and ensuring their success with responsibilities. Order supplies, equipment, textbooks, and other supplies as needed. Respond to inquiries and answer correspondence in a professional and timely manner. Track office assignments and assist with office relocation logistics as needed. Events and Marketing Support events and programming and coordinate with Dean's Office contacts as needed to ensure effective execution from start to finish Take initiative to provide a high-quality experience for event attendees and provide excellent customer service to attendees, speakers, and vendors. Maintain the Department's websites and manage marketing and communications tasks including e-mail, newsletters, social media, publications, and marketing materials. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 107S Expected Hiring Range: $52,820.00 - $74,607.50 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry leading practices. ProSidian services focus on the broad spectrum of Risk Management, Compliance, Business Process, IT Effectiveness, Energy & Sustainability, and Talent Management. We help forward thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals globally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value. ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies. Learn More About ProSidian Consulting at ****************** Job Description ProSidian Seeks a Administrative Specialist | Professional and Administrative Support Services [DOE-PASS956961] - DPLH Est.: Hrs. 2080 ST | 0 Hrs. OT on a Exempt Contract Contingent Basis Engagement Team | Principal Associate Labor Category - Mid Level Exempt Professional aligned under services related to NAICS: 541611 - DPLH Est.: Hrs. 2080 ST | 0 Hrs. OT on a Exempt Contract Contingent Basis located CONUS - United States Across The Southeastern Region supporting Department of Energy (DOE), Office of Headquarters Procurement Services (MA-64), in collaboration with GSA, focusing on professional and administrative support for procurement and management services. Seeking Administrative Specialist candidates with relevant Environmental Management Sector Experience (functional and technical area expertise also ideal) to support professional services engagement for Environmental Management Sector Clients such as DOE-PASS. This as a Contract Contingent or Contract W-2 (IRS-1099) Position and ProSidian reserves the right to convert to a Full-Time ProSidian employed W-2 Position. JOB OVERVIEW RESPONSIBILITIES AND DUTIES - Administrative Specialist | Professional and Administrative Support Services [DOE-PASS956961] Provide comprehensive administrative support, including managing correspondence, scheduling, and maintaining documentation procedures. Prepare, proofread, and edit routine documents, letters, and correspondence. Maintain and update calendars, schedule meetings, and coordinate travel arrangements. Perform basic statistical and budgetary tasks, including data entry and spreadsheet preparation. Manage office tracking systems for action items, controlled correspondence, and time/attendance records. Operate office equipment (copiers, fax machines, phones) and ensure smooth day-to-day operations. Deliver exceptional customer service, serving as the primary point of contact for general office inquiries. Perform additional administrative and secretarial duties as assigned Qualifications Desired Qualifications For Administrative Specialist | Professional and Administrative Support Services [DOE-PASS956961] ( DOE-PASS956961 ) Candidates: 1-3 years of experience in administrative or office support roles, preferably in a professional or Government setting. Education / Experience Requirements / Qualifications High school diploma or equivalent is required. Associate's or bachelor's degree in business administration, office management, or a related field is preferred. Skills Required Administrative and Secretarial Skills: Proficiency in managing schedules, maintaining records, and coordinating office activities. Experience preparing routine correspondence and handling time-sensitive tasks. Technical Proficiency: Familiarity with Microsoft Competencies Required Excellent oral and written communication skills. Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) Problem-solving and critical thinking Strong interpersonal skills Leadership and adaptability Ancillary Details Of The Roles Work Environment and Expectations: Team Collaboration: Work closely with supervisors, team members, and external stakeholders to ensure seamless communication and operational efficiency. Provide support for cross-functional tasks, including coordinating efforts between departments or agencies. Work Setting: Primarily office-based, with potential remote work opportunities depending on organizational policies. May involve occasional off-site tasks such as attending meetings or supporting events. Pace and Workload: Fast-paced environment requiring the ability to prioritize multiple tasks and meet tight deadlines. Flexibility to adapt to shifting priorities or urgent request Growth and Development Opportunities: Skill Enhancement: Gain expertise in office management, document preparation, and Government administrative protocols. Develop proficiency with tools and technologies for scheduling, data analysis, and office automation. Career Advancement: Opportunities to progress into higher-level administrative, office management, or program support roles. Access to training and professional development resources. Other Details Familiarity with Government office procedures or experience in a similar environment. Ability to operate standard office equipment and adapt to new tools or software as required. Commitment to confidentiality and discretion when handling sensitive information. #TechnicalCrossCuttingJobs #Consulting #ProfessionalAnalyticalSupport #Jugaad #PokaYoke Additional Information CORE COMPETENCIES Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader Leadership - ability to guide and lead colleagues on projects and initiatives Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people Communication - ability to effectively communicate to stakeholders of all levels orally and in writing Motivation - persistent in pursuit of quality and optimal client and company solutions Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS ProSidian Employee Benefits and Highlights: Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That's why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently include the following for Full Time Employees: Competitive Compensation: Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. For medical and dental benefits, the Company contributes a fixed dollar amount each month towards the plan you elect. Contributions are deducted on a Pre-tax basis. Group Medical Health Insurance Benefits: ProSidian partners with BC/BS, to offer a range of medical plans, including high-deductible health plans or PPOs. ||| Group Dental Health Insurance Benefits: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife. Group Vision Health Insurance Benefits: ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP. 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement for eligible employees. A range of investment options are available with a personal financial planner to assist you. The Plan is a pre-tax Safe Harbor 401(k) Retirement Savings Plan with a company match. Vacation and Paid Time-Off (PTO) Benefits: Eligible employees use PTO for vacation, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks/3 days | Holidays - 10 ProSidian and Government Days are given. Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The Corporate Perks Benefit Program. This provides special discounts for eligible employees on products and services you buy on a daily basis. Security Clearance: Due to the nature of our consulting engagements there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials. ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to 5k for all referrals employed for 90 days for candidates submitted through our Referral Program. Performance Incentives: Due to the nature of our consulting engagements there are performance incentives associated with each new client that each employee works to pursue and support. Flexible Spending Account: FSAs help you pay for eligible out-of-pocket health care and dependent day care expenses on a pre-tax basis. You determine your projected expenses for the Plan Year and then elect to set aside a portion of each paycheck into your FSA. Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you have the option to elect supplemental life insurance. D&D covers death or dismemberment from an accident only. Short- and Long-Term Disability Insurance: Disability insurance plans are designed to provide income protection while you recover from a disability. ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in " HONOR ABOVE ALL " - be successful while doing things the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED . Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials. Risk Management | Compliance | Business Processes | IT Effectiveness | Engineering | Environmental | Sustainability | Human Capital

The Department of Ophthalmology at Boston Children's Hospital offers the latest and best in diagnostics and care for children with vision problems. The department has 29 ophthalmologists, nine optometrists, and nine orthoptists on staff. Our experts have pioneered specialized diagnostic and surgical techniques for babies and children. We see more than 40,000 outpatients each year, and more than 1,500 surgical procedures are performed annually in our 11 locations. The Ophthalmology - Customer Service department is seeking an intern who embodies our values of respect, inclusivity, teamwork, and kindness to provide patients, families, and colleagues with an experience equal to the care we deliver at our Waltham office. This position is 100% onsite. Key Responsibilities: * As a Patient Experience Representative (PER) Intern, you will provide high quality customer service and administrative support and assist with patient check-ins, answering phones, and help patients and families get where they need to go. * This is a terrific opportunity to gain exposure to healthcare administrative roles, and you will be exposed to top talent in the industry. You will hone your skills in customer service, time management, communication, teamwork, and collaboration among other transferable skills. The PER job family allows career progression in the healthcare industry. Minimum Qualifications Education: * Current undergraduate students preferred; high school diploma/GED required. Experience: * Previous administrative, customer service, or internship/coop experience preferred. The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry leading practices. ProSidian services focus on the broad spectrum of Risk Management, Compliance, Business Process, IT Effectiveness, Energy & Sustainability, and Talent Management. We help forward thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals globally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value. ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies. Learn More About ProSidian Consulting at ****************** Job Description ProSidian Seeks a Administrative Specialist | Professional and Administrative Support Services [DOE-PASS956961] - DPLH Est.: Hrs. 2080 ST | 0 Hrs. OT on a Exempt Contract Contingent Basis Engagement Team | Principal Associate Labor Category - Mid Level Exempt Professional aligned under services related to NAICS: 541611 - DPLH Est.: Hrs. 2080 ST | 0 Hrs. OT on a Exempt Contract Contingent Basis located CONUS - United States Across The Southeastern Region supporting Department of Energy (DOE), Office of Headquarters Procurement Services (MA-64), in collaboration with GSA, focusing on professional and administrative support for procurement and management services. Seeking Administrative Specialist candidates with relevant Environmental Management Sector Experience (functional and technical area expertise also ideal) to support professional services engagement for Environmental Management Sector Clients such as DOE-PASS. This as a Contract Contingent or Contract W-2 (IRS-1099) Position and ProSidian reserves the right to convert to a Full-Time ProSidian employed W-2 Position. JOB OVERVIEW RESPONSIBILITIES AND DUTIES - Administrative Specialist | Professional and Administrative Support Services [DOE-PASS956961] Provide comprehensive administrative support, including managing correspondence, scheduling, and maintaining documentation procedures. Prepare, proofread, and edit routine documents, letters, and correspondence. Maintain and update calendars, schedule meetings, and coordinate travel arrangements. Perform basic statistical and budgetary tasks, including data entry and spreadsheet preparation. Manage office tracking systems for action items, controlled correspondence, and time/attendance records. Operate office equipment (copiers, fax machines, phones) and ensure smooth day-to-day operations. Deliver exceptional customer service, serving as the primary point of contact for general office inquiries. Perform additional administrative and secretarial duties as assigned Qualifications Desired Qualifications For Administrative Specialist | Professional and Administrative Support Services [DOE-PASS956961] (DOE-PASS956961) Candidates: 1-3 years of experience in administrative or office support roles, preferably in a professional or Government setting. Education / Experience Requirements / Qualifications High school diploma or equivalent is required. Associate's or bachelor's degree in business administration, office management, or a related field is preferred. Skills Required Administrative and Secretarial Skills: Proficiency in managing schedules, maintaining records, and coordinating office activities. Experience preparing routine correspondence and handling time-sensitive tasks. Technical Proficiency: Familiarity with Microsoft Competencies Required Excellent oral and written communication skills. Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) Problem-solving and critical thinking Strong interpersonal skills Leadership and adaptability Ancillary Details Of The Roles Work Environment and Expectations: Team Collaboration: Work closely with supervisors, team members, and external stakeholders to ensure seamless communication and operational efficiency. Provide support for cross-functional tasks, including coordinating efforts between departments or agencies. Work Setting: Primarily office-based, with potential remote work opportunities depending on organizational policies. May involve occasional off-site tasks such as attending meetings or supporting events. Pace and Workload: Fast-paced environment requiring the ability to prioritize multiple tasks and meet tight deadlines. Flexibility to adapt to shifting priorities or urgent request Growth and Development Opportunities: Skill Enhancement: Gain expertise in office management, document preparation, and Government administrative protocols. Develop proficiency with tools and technologies for scheduling, data analysis, and office automation. Career Advancement: Opportunities to progress into higher-level administrative, office management, or program support roles. Access to training and professional development resources. Other Details Familiarity with Government office procedures or experience in a similar environment. Ability to operate standard office equipment and adapt to new tools or software as required. Commitment to confidentiality and discretion when handling sensitive information. #TechnicalCrossCuttingJobs #Consulting #ProfessionalAnalyticalSupport #Jugaad #PokaYoke Additional Information CORE COMPETENCIES Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader Leadership - ability to guide and lead colleagues on projects and initiatives Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people Communication - ability to effectively communicate to stakeholders of all levels orally and in writing Motivation - persistent in pursuit of quality and optimal client and company solutions Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS ProSidian Employee Benefits and Highlights: Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That's why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently include the following for Full Time Employees: Competitive Compensation: Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. For medical and dental benefits, the Company contributes a fixed dollar amount each month towards the plan you elect. Contributions are deducted on a Pre-tax basis. Group Medical Health Insurance Benefits: ProSidian partners with BC/BS, to offer a range of medical plans, including high-deductible health plans or PPOs. ||| Group Dental Health Insurance Benefits: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife. Group Vision Health Insurance Benefits:ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP. 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement for eligible employees. A range of investment options are available with a personal financial planner to assist you. The Plan is a pre-tax Safe Harbor 401(k) Retirement Savings Plan with a company match. Vacation and Paid Time-Off (PTO) Benefits: Eligible employees use PTO for vacation, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks/3 days | Holidays - 10 ProSidian and Government Days are given. Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The Corporate Perks Benefit Program. This provides special discounts for eligible employees on products and services you buy on a daily basis. Security Clearance: Due to the nature of our consulting engagements there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials. ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to 5k for all referrals employed for 90 days for candidates submitted through our Referral Program. Performance Incentives: Due to the nature of our consulting engagements there are performance incentives associated with each new client that each employee works to pursue and support. Flexible Spending Account: FSAs help you pay for eligible out-of-pocket health care and dependent day care expenses on a pre-tax basis. You determine your projected expenses for the Plan Year and then elect to set aside a portion of each paycheck into your FSA. Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you have the option to elect supplemental life insurance. D&D covers death or dismemberment from an accident only. Short- and Long-Term Disability Insurance: Disability insurance plans are designed to provide income protection while you recover from a disability. ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials. Risk Management | Compliance | Business Processes | IT Effectiveness | Engineering | Environmental | Sustainability | Human Capital

Are you a people person? Do you have C-store experience? New England's leading auto-wash company is seeking a smiling convenience store specialist to work in a fast-paced work environment. A 60 year old family business, ScrubaDub is proud to be a Boston Global and USA Today Top Workplace, and is looking for new team members to grow with us. Convenience Store Specialist role entails: 1.) Store Operations: Ensure store success by keeping inventory, setting optimal margins, ordering and stocking as needed in accordance with company policy. Maintain a clean and organized store. 2.) Customer Service: Ring up customers while following ScrubaDub cash handling policies and register procedures for sales transactions. Greet every customer and answer their questions on services and products for cleaning their vehicle. Ensure a positive customer experience with friendly and helpful service! 3.) Personnel Management: Cultivate a team of cashiers, maintain schedule, address cashier or customer concerns. Ensure the smooth operation of the c-store. Assist the managers with day to day operations, and ensure staff compliance with policies and procedures. 4.) Site Operations: assist the site managers in paperwork and other administrative tasks to ensure smooth site operations. 5.) Car Wash Operations: Work with CSAs to help achieve company sales goals and maintain standards. Track and report sales and income metrics. 6.) Flexibility covering a short shift in the c-store and car wash as needed. 7.) Other duties as assigned. Requirements Qualifications: The ideal candidate is energetic, positive, and is capable of leading by example. The ideal candidate has a passion for customer service and enjoys taking ownership. Previous Customer Service Experience and cash register experience. Previous management experience is preferred, but we will train the right candidate. Employees start at up to $20 per hour, plus bonuses. Full-time employees are eligible for benefits. This position has opportunity for growth to higher level positions. Other benefits include: Starting wage of $20 per hour, plus performance bonus Health Insurance option for full time employees 401K Retirement with 3% employer match Free carwashes for your personal vehicle Growth potential at a fast growing company Salary Description Starting at $20 an hour and up

Job DescriptionSalary: 26.00 Administrative Assistant Clarendon Early Education Services, Inc. Responsibilities include: Reception, data entry, intake of clients, assisting parents with childcare referrals and transportation, assist transportation director to ensure safety and best practices. Daily attendance calls to educators. Management of attendance tracking including substitute care for educator closures. Daily communication with Resource and Referral Agencies, Providers, Parents, Staff. Maintain audit ready record keeping including daily communication with billing staff. Administrative duties to ensure smooth operation of the regional office. Assist the Regional Director, Billing Team and Child Care staff in all facets of childcare, subsidy administration, parent and educator support, professional development preparation and translation as needed. Evening Professional Development trainings as required. Qualifications: Knowledge working with vouchers, and Early Education and Care contracts/ regulations, a plus. Transferrable knowledge related to state/federal subsidy eligibility may be acceptable. Computer proficiency in Word, Excel, and Access Qualified Applicants will also possess the following skills: Ability to work individually as well as a team-player Strong interpersonal skills working with a diverse range of culturally linguistic backgrounds Exceptional organizational skills, with ability to prioritize and complete tasks in a timely fashion Experience in customer service and support Professional, Reliable and Adaptable, quick learner, takes initiative Attention to detail and able to resolve issues in a time sensitive manner Bi-lingual (English-Spanish) Occasional evening trainings Benefits include: 16 paid holidays 8 sick/personal days 2 weeks of Earned time-off Health and dental benefits 401K Retirement Plan Option

A world-renowned hospital is seeking a bright, motivated, and compassionate recent college graduate to join its healthcare administration team as an Administrative Coordinator. This role is ideal for individuals with a strong interest in healthcare who are eager to build a long-term career supporting medical professionals and patients in a fast-paced environment. The Administrative Coordinator plays a critical role in ensuring a seamless patient experience by providing scheduling support to medical providers and delivering exceptional customer service to patients. Key Responsibilities Provide administrative and scheduling support to medical professionals Coordinate patient appointments, including initial scheduling and follow-up visits Serve as a primary point of contact for patients, delivering professional and compassionate customer service Verify insurance coverage and assist with basic authorization and eligibility processes Respond to patient inquiries via phone, email, and in person Maintain accurate patient records and documentation in accordance with hospital policies Collaborate with clinical teams to ensure efficient patient flow and scheduling accuracy Assist with general administrative tasks to support daily operations Qualifications Bachelor's degree required; degrees in Psychology, Health Sciences, Healthcare Administration, or related fields preferred Prior customer service experience required (healthcare, retail, hospitality, or service-based environments welcomed) Strong communication and interpersonal skills High attention to detail and organizational ability Comfort working in a fast-paced, patient-facing environment Ability to handle sensitive information with professionalism and discretion Genuine interest in healthcare and patient support Ideal Candidate Profile Compassionate, empathetic, and patient-focused Professional, reliable, and eager to learn Calm and solutions-oriented when handling patient needs Team-oriented with a positive attitude Motivated to grow within a respected healthcare organization *Quoted hourly range does not guarantee the final hourly offer. Offers will be determined by variables such as years of experience, education level, etc. by the client. Benefits are provided.* **This job posting is being posted on a clients behalf by an agency. For confidentiality reasons, this is not the original/exact job description. Specific details will be provided to candidates that are invited to interview with the client.**

Hourly Rate:$22/hour The Administrative Specialist creates a customer-friendly environment in which visitors to the clinic are greeted, phone requests are managed, and waiting room spaces are clean and welcoming. The Administrative Specialist ensures that the general business functions of the clinic, such as scheduling and appointment reminders, function smoothly and efficiently. Advocates promotes a healthy work-life balance and offers many generous perks of employment and room for advancement. We are a strong-knit community that values the ideas and contributions from our staff. Are you ready to make a difference? Minimum Education Required High School Diploma/GED Shift First Shift Additional Shift Details Shelley will discuss schedule, but def need Friday 9-5 and 2 Saturdays a month 9-1 Responsibilities Greet clinic visitors in a helpful, friendly and approachable manner. Update contact information, verify insurance, and collect co-payment. Respond to and direct telephone and email inquiries promptly. Schedule ongoing and intake appointments for therapists in collaboration with the Intake Director. Manage filing system and storage of medical records in compliance with clinic regulations. Create charts for therapist and ensure forms are filed appropriately. Provide clerical and administrative support to clinical staff. Ensure that the waiting rooms are clean, organized and maintained. Contact appropriate department and/or personnel in cases of an emergency. Qualifications Must have a high school diploma or equivalent degree. Psychology and social work students are strongly encouraged to apply! Must have valid driver's license and access to auto. Excellent written and verbal communication. Excellent customer services and communication skills. Bilingual candidates encouraged to apply! Comprehensive computer knowledge. Must hold a valid driver's license and access to an operational and insured vehicle. Strongly prefer a candidate that will have a demonstrated understanding of and competence in serving culturally diverse populations. Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience. Why Should I Consider a Career in Human Services? Our Team members are dedicated to engaging and empowering individuals by forming lasting relationships, collaboratively achieving personal goals, offering creative solutions to everyday and complex situations, and actively listening . We exercise independent judgement and contribute to the overall success and benefit of the Team. Is Human Services a Fit for Me? Successful Team members are open-minded, eager and compassionate, and will exercise solid, independent judgement while fostering trustworthy relationships with the individuals that we serve. We put the individual first. Keywords: clinic receptionist, front desk, clerical

**Fully On-Site: Monday - Friday, 6:00 AM - 2:30 PM** Reporting to the Practice Director, this mission critical position is responsible for departmental administrative tasks and the review of complex patient appointment sets and associated lab work. The Lab Services Coordinator (LSC) works in a busy environment with a high patient volume, managing complex tasks while balancing multiple real-time priorities, and, when appropriate, acting as the escalation point for issues presenting at main reception. The LSC is an ambassador of the DFCI patient experience while efficiently managing the patient check-in process; uploading outside imaging into Epic, being responsible for offering exemplary customer service and resolving and triaging issues presented during both face-to-face or telephone interactions. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. Reporting to the Practice Manager and working under the guidance of the Lab Services LSC Lead, this mission critical position is responsible for the following: **Check-In/Administrative:** + Verifies complex appointment sets across disciplines for oncology patients in accordance with scheduling guidelines + Acquires, enters and links verbal lab orders from Providers + Maintains confidentiality of Protected Health Information (PHI) + Performs past-pending reconciliations + Provides superior customer service to all patients, family members, physicians and staff in accordance with the DFCI Customer Service Standards + Performs front desk check-in functions: verifies patient identification; prints patient wristbands; assigns Real-Time Locating System (RTLS) badges; and asks patients screening questions. Prints and reviews appointment schedules for patients + Notifies nursing and lab staff of issues as needed + Answers telephone and provides general disease or program-specific information to callers within the scope of knowledge and authority + Reviews missing labs reports and works with staff from other departments to resolve missing labs + Identifies inconsistencies with, or outstanding questions regarding lab panel orders. Works directly with Providers to reconcile the order to prevent a delay for the patient + Transports wheelchair patients or arranges for patient Escorts and/or wheelchairs **Imaging Services:** + Creates orders and imports outside images from digital media into Epic + Understands and uses Picture Archiving and Communication System (PACS), applicable image upload software, and computer equipment to import images from digital media to PACS + Troubleshoots images and collaborates with Imaging Department, when necessary, to resolve and successfully import images into PACS + Manages and reconciles all patient CDs from intake to upload completion. Works collaboratively with team members to ensure efficient completion of daily work queue + Mails requested CDs back to patient or discarding of CDs per departmental guidelines **Patient Experience:** + Delivers outstanding customer service to internal and external customers + Timely and accurately responds to the needs of internal and external customers + Ability to deescalate patient grievances, maintain customer service standards, and involve department leadership as necessary **Communication and Collaboration:** + Demonstrates ability to effectively communicate across leadership levels and with varying audiences + Synthesizes and communicates complex information in patient friendly terms + Works effectively as a member of the team and across functional teams + Fosters a sense of shared responsibility among the team **Emergency Response:** + Recognizes emergencies and appropriately responds using standard operating procedures and critical thinking skills **Regulatory Compliance and Quality Improvement:** + Compliance with DFCI policies and procedures + Understanding their role and responsibility in obtaining successful Joint Commission accreditation + HIPPA regulation compliance + Completion of assigned AEU and Health Stream competencies + Actively participates and provides constructive feedback on quality improvement projects **Information Technology:** + Maintains a level of competency in all operational systems including: Epic, RTLS, Outlook, Sunquest, QuickBase, Centricity and LifeIMAGE + Actively engaged in system upgrades and effected operational changes + Manages supply of RTLS badges including: assembling, maintaining, collecting, distributing, cleaning, and troubleshooting problem badges + Actively participates in system(s) downtime and confidently moves seamlessly between normal operations and downtime procedures Bachelor's degree preferred. Prior customer service experience preferred. **KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:** + Excellent verbal and written communication skills + Excellent customer service skills and ability to perform under pressure + Ability to multi-task and function as an integral member of the team + Strong organizational, problem solving and critical thinking skills + Ability to adapt to ever-changing environment and able to toggle between multiple systems during the day + Demonstrated flexibility and ability to take on additional responsibilities as situations require **Pay Transparency Statement** The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate's relevant experience, skills and qualifications. For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA) $21.88/hr - $26.15/hr At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law. **EEOC Poster**

J.P. Morgan Alternative Fund Services (“AFS”) is part of the Securities Services business group in the Corporate & Investment Bank and is one of the largest fund and portfolio administration businesses in the industry, administering over $950 billion in assets globally. The business was launched in November 2005 through the commercialization of the finance and technology teams supporting J.P. Morgan's various private equity and real estate entities. Our AFS business has over 950 dedicated professionals with offices in Dublin, London, Luxembourg, New York, New Jersey, Bangalore, Guernsey, Hong Kong, Jersey, Singapore, Toronto, and Sydney. We provide administration services to more than 150 clients across all alternative asset classes. Job Summary: As a Private Equity Fund Admin Associate within our client administration team, you will support the management of daily client deliverables for Private Equity fund administration clients. Your responsibilities will include assisting with the upkeep of books and records, computation of Net Asset Valuations, preparation of financial statements, overseeing capital events, calculating management fees and carried interest, allocating investor capital and statements, releasing investor reports, and coordinating the year-end process with audit and tax teams. You will also assist in managing client expectations and deliverable timelines in line with SLAs, and ensuring prompt resolution of client issues and escalations. Your role will require a solid understanding of Private Equity fund structures, proficiency in accounting for complex transactions, and a comprehensive knowledge of fund governing documents. Job Responsibilities: Support all aspects of client deliverables for Private Equity fund administration clients including client expectations and timelines as well as any issues and escalations. Stay abreast of industry standards and best practices while continuously seeking opportunities to enhance operational efficiency and mitigate operational risks. Liaise with support functions and internal stakeholders including risk and control groups, audit, compliance, implementation, investor relations, and operations. Ensure adherence to control framework including prescribed policies and procedures. Assist in ad hoc client projects and internal initiatives. Collaborate with team members and contribute to staff development while providing oversight and supervision on technical topics and client-related issues. Review fund governing documents, side letters, and agreements to determine impact on reporting deliverables and ensure adherence. Required qualifications, capabilities, and skills: A professional accounting qualification (CA, CPA) combined with 4+ years of experience working with Private Equity funds in a fund administration or related capacity. Knowledge of US GAAP for Investment Funds and a thorough understanding of Private Equity fund structures. Bachelor's Degree in Accounting, Finance, or MBA. Ability to work under pressure to meet tight deadlines and balance multiple priorities. Strong attention to detail and a collaborative management style. Team player with excellent problem-solving, communication, and client service skills as well as the ability to take ownership and manage projects. Proficiency in Microsoft Office product suite and advanced MS Excel skills. Preferred qualifications, capabilities, and skills: Strong knowledge of Investran or similar integrated Private Equity system a plus. Investment fund audit experience with a Big 4 firm a plus.