Administrative coordinator jobs in Madison, WI - 134 jobs

Our Facilities Administrative Services Intern supports the Real Estate & Facilities department by assisting with energy usage tracking, project updates, system implementation of a new work order management system and maintaining internal websites. This role contributes to efficient facilities operations and may also support the Facilities Director with assigned tasks. Learn why UW Credit Union has been a top workplace - join our team today! The individual has the option to work up to 40 hours a week during the summer months and a minimum of 15 hours a week, during the school semester. These hours can be flexible to meet your school needs. Why work for UW Credit Union? Join one of Wisconsin's premier financial institutions, a four-time recipient of Madison Magazine's Best Places to Work, and a two-time Milwaukee Journal Sentinel's Top Workplace to receive: Earn paid time-off (pro-rated based on hours worked) 2 weeks paid Caregiver Leave (pro-rated based on hours worked) 2.5 weeks paid New Child Leave (pro-rated based on hours worked) 16 hours paid volunteer time annually Paid holidays Personal development and peer connections through Employee Community Groups 401k option with company match of up to 5%, plus approximately 4% discretionary match Annual variable bonus reward Employee Assistance Program Hybrid work environment Salary $20.50 / hour And more! Responsibilities What You'll Do Assist with setup and data migration for a new facilities work order management system Track, compile, and report energy usage and costs for benchmarking and reporting purposes Prepare data for City of Madison energy benchmarking within City's portal Update Facilities SharePoint and internal websites in coordination with IT Compile and share monthly construction project updates with leadership Coordinate construction project updates and prepare monthly reports for the Director of Real Estate & Facilities and CFO. Support the Facilities department and Facilities Director with assigned tasks Qualifications What You'll Need to Succeed Pursuing a degree in Business, Construction Management, Facilities Management, or Environmental/Sustainability. Up to 6 months of professional office experience Proficiency in Microsoft Office (Outlook, Word, Excel, SharePoint) Strong organizational skills and attention to detail Ability to multitask, prioritize work, and meet deadlines Ability to research and analyze utility usage information Knowledge of office protocols and procedures Ability to operate standard office equipment Strong written communication skills (spelling and grammar) Ability to work independently

Join a growing, team-oriented company where your organizational talent and service mindset truly make a difference. Jaeckle Distributors is looking for a Part-Time Administrative Assistant to support our Sales team, Senior Management, and Madison office operations. This role plays a key part in keeping our workflow running smoothly-from managing marketing materials to coordinating onboarding, supporting reporting, and handling a wide range of administrative tasks. If you enjoy variety in your work, take pride in accuracy, and thrive in a helpful, supportive environment, we'd love to meet you. What You'll Do Administrative Support * Process customer SPIFFs and support expense/reporting activities. * Coordinate employee travel logistics, hotel arrangements, and onboarding schedules. * Assist senior management with administrative tasks, reporting, and special projects. * Order food for office lunches, meetings, and special events. * Maintain and update CRM contact records. * Help with monthly commission calculations and distribute reports. * Serve as liaison between Jaeckle Distributors and our HR support partner. * Support workflow for coupon applications used by field sales and customers. Marketing Material & Workroom Support * Maintain, organize, and restock supplier brochures, catalogs, and marketing materials. * Distribute brochures and hard-copy materials to field sales. * Pick and prepare labels for field sales as requested. * Assemble and distribute new customer welcome packets. * Order paper, office supplies, and conference room beverages for the Madison office. Requirements What Makes You a Great Fit * Strong proficiency in Microsoft Excel. * Highly organized with excellent follow-through and attention to detail. * Professional, reliable, and responsive. * Ability to balance multiple priorities in a fast-paced environment. * Team-oriented with a positive, people-focused approach. * Able to maintain a high level of confidentiality. Our Core Values We're looking for someone who naturally aligns with our culture and values: Do the Right Thing • Take Ownership • Support a Positive and Fun Environment • Do the Little Things That Make a Big Difference • Innovate to Add Value

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category:Academic StaffEmployment Type:RegularJob Profile:Research Administrative SpecJob Summary: Join the College of Letters & Science (L&S) for an exciting role as a Divisional Research Administrative Specialist. You'll have an opportunity to make a positive impact by being responsible for general research admin support and serving as grant worktag manager for your assigned unit, the Institute for Research on Poverty (IRP). IRP is a nonpartisan, interdisciplinary research institution dedicated to producing and disseminating rigorous evidence to inform policies and programs to combat poverty, inequality, and their effects in the United States. This position works under the general direction of the Assistant Dean for Research Services, reports to an Administrative Regional Team (ART) Research Administration Manager, and works closely with IRP's Research Administration Director. Join our friendly, supportive, and dynamic team, to provide lifecycle research administration support to faculty and staff investigators. The main responsibilities include working closely with principal investigators and research staff to prepare, route, and submit funding proposals to sponsors, and then managing awards by monitoring expenditures, reconciling financials, and providing reporting for awarded funding. As part of the support team for IRP, you will work closely with other IRP research administrators, the IRP Research Administration Director, the Associate Director for Programs and Management, and the IRP Director. You will also work with the UW Research and Sponsored Programs office and other schools/colleges to foster research collaborations, and ensure compliance with federal, state, agency, and university policies and procedures. You will be expected to become a Workday subject matter expert and to serve as a key point of contact between the ART and IRP. This role is perfect for professionals who are passionate about building effective relationships and applying equitable practices that foster a community of belonging, while supporting a world-class research institute. Your work will directly support the IRP comprehensive research portfolio and indirectly help to combat poverty and inequality! Key Job Responsibilities: Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management May have authority to submit proposals, agreements, or invoices to a sponsor on behalf of the principal investigator or project director May identify funding opportunities and disseminate to principal investigators Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements Maintains and monitors grants and contract budgets Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit Department: College of Letters & Science, Research Administration L&S is the heart of UW-Madison and home to a tremendous breadth and depth of departments and degree-granting programs in the social sciences; arts and humanities; natural, physical, and mathematical sciences; and computing, data, and information sciences. Compensation: The expected salary range for this position is $70,000 up to $80,000 for highly experienced candidates. Actual pay within this range will depend on experience and qualifications. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see *********************************************************** Required Qualifications: At least two years of experience in research administration Experience in research administration at an institution of higher education Knowledge of and experience working with federal and other research funding mechanisms Experience interpreting and analyzing financial data and effectively communicating summarized results Strong interpersonal, customer service and communication skills; experience identifying and solving problems using sound judgement and discretion while applying and interpreting laws, rules, policies, and procedures Excellent administrative and organizational skills prioritizing and delegating tasks, managing competing deadlines, and paying attention to detail Experience working with complex, automated accounting systems and processes Preferred Qualifications: Three years or more experience in research administration Knowledge of and experience with University of Wisconsin policies and related research administration and financial management systems Experience working with systems such as: Enterprise Resource Planning (ERP)-like systems, like PeopleSoft or Workday, accounting systems, proposal routing systems like RAMP, and sponsor systems like grants.gov or eRA Commons Experience offering guidance, outreach and monitoring for compliance regarding complex research admin and/or fiscal policies in higher education, government or other highly regulated settings Familiarity with Uniform Guidance, UW research administration policy, and sponsor guidance like the NIH Grants Policy Statement and NSF PAPPG; familiarity with reading and interpreting calls for proposal Experience with improving processes and/or managing change Education: Required: Associate's Degree or higher Preferred: Bachelor's degree or higher Preferred focus in financial, project planning or related degree area How to Apply: Click the "Apply" button to start the application process. You will be prompted to upload the following documents: -Resume -Cover letter Applicants should attach a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. Please note, there is only one attachment field. You must upload all of your documents in the attachment field. Incomplete applications will not be considered - both cover letter and resume must be included. Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. Contact Information: Maria Antezana, *********************** Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Current Madison College employees must apply to the internal career site by logging into Workday Application Deadline: Salary Information: Pay $22.51-$26.30 For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement. Department: School of Health Science_Staff Job Description: Madison College is hiring an Administrative Assistant to support the School of Health Science. This position is responsible for providing administrative and operational support to departmental functions by serving as the primary course scheduler, providing customer service, acting as the main point of contact for students, and routine process coordination. Success in this role involves managing multiple priorities, maintaining accurate records and responding effectively to students, staff, faculty and administrative needs. This position contributes to institutional objectives by ensuring efficient administrative operations and consistent support for academic and service areas. Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team! Position Details: Expected Progression: This position includes an expected progression plan. Upon meeting departmental criteria, you will be eligible to receive a $1.00 per hour increase. Schedule: This is a full-time, onsite position, with general office hours of 7:30-4:00pm M-F. Benefits: Madison College offers an excellent benefit package including health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS). Deadline: This position will be opened until filled, with a first review date of January 21st, 2026, at 11:59pm. Required Documents (2): Failure to include these documents by the first consideration date will result in the disqualification of your application. Resume Cover Letter Accountabilities: Coordinates logistics for meetings, events and trainings including scheduling, communication, materials preparation and on-site or virtual support to ensure smooth and efficient operations. Provides administrative support for department operations including calendar coordination and document preparation to facilitate day-to-day functionality. Prepares, reviews and maintains a variety of reports, records and data using college systems and tools to support operational accuracy and reporting needs. May support onboarding and offboarding processes for faculty, staff, and student employees by facilitating communication, gathering documentation, and ensuring compliance with procedures. Provides customer service and frontline support to students, faculty, staff and external partners by answering inquiries, resolving issues and referring questions as appropriate. Assists with course setup, scheduling and enrollment-related processes by entering data, managing class logistics and updating information to support academic and non-credit offerings. Exercises independent judgment to solve routine problems, prioritize tasks and improve administrative processes to enhance efficiency and support unit goals. Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential. Maintains the school's social media accounts and SharePoint site. Knowledge, Skills and Abilities: Knowledge of administrative procedures, scheduling practices and recordkeeping standards. Knowledge of scheduling systems, academic processes and institutional policies. Skill in using administrative software and databases. Ability to apply standardized procedures, policies and guidelines across administrative and academic functions. Ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment. Ability to exercise independent judgment and problem-solving on routine problems. Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment. Skill in effectively and respectfully communicating with others. Minimum Requirements: Associate degree or equivalent additional work experience 0-2+ years of relevant work experience Preference given to those applicants who have experience supporting customers or students. Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you are experiencing application issues, please contact us at the Talent Acquisition email ************************* or HR hotline **************. To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email. Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at ************** or ************** Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 **************

Bring your passion for helping seniors to St. Elizabeth, an Illuminus Community! Every day, Medication Administration Aides (MAAs) have the opportunity to make a meaningful difference in the lives of our residents, fostering genuine connections and creating vibrant communities where seniors can thrive. Candidates must already have (or be enrolled) in the additional Medication Administration Aide training required for working in a nursing home. CBRF/AL medication training does not qualify. * $20.25-$23.00 per hour * Hiring bonus available. * Shift differential for PM and NOC shifts * Current openings: PRN In this role, you will prepare, administer and record medications as directed and per policy, and assist with resident ADLs while maintaining accurate documentation, charting and adherence to company and HIPPA policies. Requirements * High School Diploma or equivalent * Certified Nursing Aide (CNA) Certification required. * Certified by the State of Wisconsin for medication administration. CBRF/AL medication training does not qualify. * Maintained working 100 hours as a Med Admin Aide and 4 hours of medication training per calendar year since completing program. CAREER PATH SUPPORT: If you aspire to further your education and become a Licensed Practical Nurse (LPN) or Registered Nurse, we're committed to supporting your growth by providing tuition reimbursement. Benefits * Employee Referral Bonus Program. * Educational Advancement/Training Opportunities (Wound care, IV administration etc., provided by our Illuminus Institute or Other External Qualifying Educational institution) * Paid Time Off and Holidays acquired from day one of hire. * Health (low to no cost), Dental, & Vision Insurance * Flexible Spending Account (Medical and Dependent Care) * 401(k) with Company Match * Financial and Retirement Planning at No Charge * Basic Life Insurance & AD&D - Company Paid * Short Term Disability - Company Paid * Voluntary Ancillary Coverage * Employee Assistance Program * Benefits vary by full-time, part-time, and PRN status. St. Elizabeth Home, an Illuminus Community, offers long-term care and short-term rehabilitation in a skilled nursing setting. Originally founded in 1967, St. Elizabeth is located just blocks from downtown Janesville in the beautiful Courthouse Hill Historic District between Upper Courthouse Park and Jefferson Park. Although small enough to make everyone living and working on campus truly feel like a family, St. Elizabeth offers those we care for a wide range of services and support. We are a not-for-profit, community-based organization serving persons of all faiths. No matter your situation or beliefs, our purpose is to provide care that transcends. Illuminus is a faith-based, not-for-profit senior living management company dedicated to serving older adults and families throughout the Midwest with skill and compassion. We own or manage over a dozen communities in Wisconsin and beyond, offering independent senior housing, assisted living and memory care, skilled nursing and rehabilitation, low-income senior housing, home health and hospice services via Commonheart, management support and consulting. The people of Illuminus are not just our colleagues, our employees, our residents-they are our parents, our grandparents, our partners, ourselves. We serve others with gratitude, dignity, hope and purpose. We believe that the right care can and will transform us all. Salary Description Starting at $20.25/hour and based on experience

Responsible for completing daily office activities of the feed location. Perform excellent customer service, assist with taking orders, billing, inventory, and all other daily tasks of the feed office. Duties & Responsibilities: * Take incoming phone calls and provide exceptional customer service via phone and in store. * Enter all incoming ingredients into the system with cost. * Make feed tags (changes or new) for medication , minerals, etc. * Make monthly inventory adjustments. * Prepare and complete feed billing. * Respond to customer and employee emails as required. * Distribute incoming mail to necessary recipients. * Manage inbound and outbound grain shipments for customers coming across the truck scale. Grade grain and record test data such as weights, daily inputs, and verification of accuracy. * Complete housekeeping duties to maintain office cleanliness. SDS (Scheduled Delivery System) Coordinating: * Effectively promote and aid in implementation of United Cooperatives' scheduled delivery system (SDS). Take orders for delivery, educate customers and prospects on the value, and use of SDS, coordinate with SDS truck driver on customer needs and expectations, build and grow SDS database and data sheets for use in sales efforts by SDS phone marketers. Fill in for SDS phone marketer as needed.

LLC Berndt CPA LLC is a three-time Top 5 Small Business - Wisconsin State Journal Top Places to Work honoree. We pride ourselves on being a collaborative, people-first firm where team members feel supported, valued, and empowered to grow. As we continue on a strong growth trajectory, we are seeking team members who bring initiative, problem-solving ability, and a desire to contribute to improving our internal operations. About the Role We are looking for a highly organized, proactive, and tech-savvy Office Administrator to support the daily operations of Berndt CPA LLC and our sister company, Stelios Payroll. This role goes beyond traditional administrative work-it's a key position that supports cross-department communication, helps eliminate workflow bottlenecks, and contributes to improving how our firm operates as we grow. If you enjoy being the "go-to" resource, thrive in a professional services environment, and love bringing order, efficiency, and initiative into your work, this role is a great fit. Key Responsibilities Client & Front Office Support Serve as the first point of contact for clients-both in person and over the phone. Provide a warm, professional client experience and assist with intake documents and general inquiries. Manage incoming/outgoing mail, deliveries, and secure document handling for tax and payroll clients. Administrative Support for Berndt CPA LLC & Stelios Payroll Support accountants, partners, and payroll specialists with daily administrative needs. Assist with client onboarding for both tax and payroll services. Maintain organized electronic filing systems using SharePoint and Microsoft 365. Assist with tax season operations, including assembling tax returns, coordinating e-signatures, and tracking client deliverables. Support Stelios Payroll with administrative tasks such as collecting client information, maintaining records, and assisting with payroll-related documentation. Higher-Level & Cross-Department Support Coordinate workflows between tax, payroll, accounting, and admin teams to keep projects moving and reduce bottlenecks. Monitor task queues and deadlines, flagging issues early, and keeping team members accountable to timelines. Assist leadership in maintaining smooth office operations through proactive problem-solving. Identify opportunities to streamline administrative processes and help implement efficiency improvements. Serve as an internal resource for office technology tools-helping troubleshoot or guide team members on basic system usage. Support documentation and ongoing development of internal procedures, checklists, and workflows as the firm grows. Required Qualifications Experience working in a professional services office (CPA firm, law firm, consulting, financial services, or similar). Strong proficiency in SharePoint, Microsoft 365, and technology-driven office tools. Excellent written and verbal communication skills. Strong organizational skills and reliability in managing multiple tasks and deadlines. High attention to detail with a client-centered mindset. Professional, friendly demeanor that supports a positive team culture. Preferred Qualifications Ability to anticipate needs and proactively solve problems without waiting for instruction. Strong aptitude for learning new software quickly and helping others adopt new tools. Experience supporting workflow-heavy environments with multiple departments. Prior experience in a CPA or payroll service setting. Work Schedule Full-time Monday-Friday schedule. Weekend hours required January through April to support tax season and payroll deadlines (schedule provided in advance). Why You'll Love Working Here A supportive and collaborative team environment. Leadership that values input and invests in professional growth. Opportunities to take on more responsibility as we scale. Recognition as one of the Top 5 Small Business Workplaces three years running. A culture that balances professionalism with approachability. Awards And Recognition-Recent 2025-Top Workplaces-Small Business-Wisconsin State Journal 2025-Best Places to Work-Small Business-Madison Magazine 2025-Best Accounting Firm to Work For-Accounting Today 2024-People's Choice Awards-Best Accounting Firm 2024-Top Workplaces-Small Business-Wisconsin State Journal 2024-Best Places to Work-Small Business-Madison Magazine 2024-InBusiness Executive Choice Award-Accounting Firm 2024-Best Accounting Firm to work For-Accounting Today

Nutrien is a leading provider of crop inputs and services, and our business results make a positive impact on the world. Our purpose, Feeding the Future, is the reason we come to work each day. We're guided by our culture of care and our core values: safety, inclusion, integrity, and results. When we say we care, we mean it. We're creating an inclusive workplace where everyone feels safe, has a sense of belonging, trusts one another, and acts with integrity. Nutrien Ag Solutions is the retail division of Nutrien, providing full-acre solutions through our network of trusted crop consultants at more than 2,000 locations in North America, South America, and Australia. For more than 150 years, we have been helping growers achieve the highest yields with the most sustainable solutions possible, offering a wide selection of products, including our proprietary brands: Loveland Products, Inc.; ProvenSeed and Dyna-GroSeed; as well as financial, custom application and precision ag services. Through the collective expertise of our nearly 26,000 employees, we operate a world-class network of production, distribution, and ag retail facilities We efficiently serve growers' needs and strive to provide a more profitable, sustainable, and secure future for all stakeholders. Help us raise the expectation of what an agriculture company can be and grow your career with Nutrien and Nutrien Ag Solutions. What You'll Do:

Job Description Workforce Solutions partners with companies to find the perfect match between top talent and the right role. If you're seeking a new job in the administrative field, submit your resume today! Some job titles you may be seeking could include: Administrative Assistant Receptionist Data Entry Specialist Front Desk Coordinator Department Assistant Office Manager Executive Assistant By joining our talent network, you'll gain access to job openings that match your skills, experience, and career goals. Whether you're looking for a full-time, part-time, remote, hybrid, or onsite position, our team of expert recruiters is dedicated to connecting you with roles that fit your needs. Ready to find your next opportunity? Submit your resume, and let us help you take the next step in your career journey!

Are you ready for a new beginning? We need your talent, knowledge and dedication to better our world with biology. Our purpose points the way In Novonesis, we know that solutions rooted in biology can help solve humanity's biggest challenges. Since we began more than a century ago, this has been our guide. It's how we've gotten so far. And it's how we'll impact the future. Now, more than ever, the world needs change. And with biosolutions, the possibilities for transformation are endless. We're here to better our world with biology. Join us as our newest Administrative Assistant! This position works under general supervision and is primarily responsible for organizing files, preparing reports and documents, managing calendars, travel arrangements and front desk responsibilities when needed. Also, assist in internal and external customers, assisting with mailroom operations. In this role you'll make an impact by: Serving as the first point of contact by professionally managing the multi-line phone system, greeting employees and visitors, monitoring the security gate, and ensuring a welcoming and secure environment. Supporting Human Resources and other departments with a broad range of administrative duties, special projects, and day-to-day operational needs. Managing mailroom operations, including sorting incoming mail, processing outgoing mail, maintaining postage levels, and coordinating service for printers and mailroom equipment. Administering employee, contractor, and visitor access, including badge systems, guest Wi-Fi, and maintaining a high standard of customer service and security. Coordinating logistics for meetings, travel, catering, corporate events, and internal/external gatherings. Maintaining employee records and communications materials, including employee photographs, the internal phone directory, and weekly PowerPoint presentations for company announcements. Managing office supplies and branded materials, including ordering and maintaining logo apparel, snacks, fruit, coffee, and related inventory. Preparing and submitting invoices and expense reports, assisting with accounting needs, and coordinating facility maintenance requests through Tabware. Supporting employee engagement initiatives by assisting with programs such as employee probiotics, celebrations, and bereavement requests. To succeed you must hold: Proficiency in reading, writing, and speaking English, with the ability to communicate effectively with internal and external stakeholders. Strong organizational and multitasking skills, with the ability to manage competing priorities in a fast-paced environment. Working knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint. Familiarity with multi-line phone systems and mailroom equipment (preferred). A high school diploma or GED, with at least six months of related experience preferred. Location: Madison, Wisconsin (On-site) Application deadline: January 29, 2026 Expected pay range: $19-$23/hour Benefits you will enjoy: 401(k) with up to a 9% company contribution Minimum of 3 weeks of vacation plus 12 holidays and 2 weeks of Wellness Time Health, Dental, Vision & Life insurance Healthcare savings account option with generous employer contribution Employee assistance program Parental leave Tuition reimbursement Could our purpose be yours? Then apply today! At Novonesis we commit to an inclusive recruitment process and equality of opportunity for all our job applicants. We recommend you not to attach a cover letter to your application. Instead, please include a few sentences in your resume/CV about why you are applying. To ensure a fair recruitment process, please refrain from adding a photo in your resume/CV. Novonesis is dedicated to fostering a unique community by embracing and respecting differences. We make all employment decisions based on business needs, ensuring that every individual can thrive, regardless of identity or background such as ethnicity, religion, gender, sexual orientation, age, disability, or veteran status. Want to learn more? Learn more about Novonesis, our purpose, and your career opportunities at novonesis.com Not the right fit for you? Even if this job isn't the right fit for you, perhaps you know someone who might find it interesting. If so, please feel free to share the job link and encourage them to apply. Thank you for your referral! Please check out our other open positions. The right fit for you could just be a few clicks away. Stay alert: Avoid recruitment scams At Novonesis, we are committed to maintaining a safe and transparent recruitment process. Please be aware of potential scams targeting job seekers and take note of the following: Novonesis will never ask for sensitive personal information, such as bank account details, Social Security numbers, or passwords, at any stage of the hiring process. Novonesis does not make employment offers without conducting interviews with candidates. If you receive suspicious communication claiming to be from Novonesis, please do not share any personal or financial information. We encourage you to verify the legitimacy of the message by contacting us directly through our official channels.

We are currently searching for Dental Administrative Assistants. The administrative support staff is responsible for tasks prior, during and after the event as well as carrying out administrative tasks for our Military missions in the State of ________ on an "as needed basis". We provide health readiness services to meet the medical and dental requirements to maintain a deployable military force for the following: U.S. Army Reserve (USAR) Army National Guard (ARNG) U.S. Navy Reserve (USNR) U.S. Marine Forces Reserve (MARFORRES) U.S. Coast Guard Reserve (USCGR) Air National Guard (ANG) U.S. Air Force Reserve (USAFR) Complete administrative duties such as checking in and out participants, paperwork differentiation, and input of Denclass soldier information. Complete event set up, take down and maintenance. Requirements Dental office or administrative experience Complete necessary training needed for Military events Possess reliable transportation Proficient with computer programs including Microsoft Office Prior experience with Dental - preferred Able to work in a fast paced environment and adapt to changes quickly Great verbal and written communication skills Customer Service experience preferred Experience in a military setting - preferred Must have weekend availability Proficient with computer systems, especially Microsoft Office With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we've set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models. Join our team, and become a part of a bridge for better health. If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process. DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

Responsible for administrative support to a department or individual. Duties include typing, filing, answering phones, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. May work on special projects. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Familiarity with MS Office required. Manager Purchase Order process from beginning to end for infrastructure organization Manager Vendor relationships Strong communication skills Strong written skills Analyze monthly telecom invoices (Voice and Data) Develop weekly metric reports for the Infra Group Work on Adhoc requests/reports for the Telecom group Process Capex's (appropriate signatures) Understand Authorization Matrix . M-F 8:00 - 5:00 Responsible for administrative support to a department or individual. Duties include typing, filing, answering phones, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. May work on special projects. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Familiarity with MS Office required. Manager Purchase Order process from beginning to end for infrastructure organization Manager Vendor relationships Strong communication skills Strong written skills Analyze monthly telecom invoices (Voice and Data) Develop weekly metric reports for the Infra Group Work on Adhoc requests/reports for the Telecom group Process Capex's (appropriate signatures) Understand Authorization Matrix . M-F 8:00 - 5:00

Job DescriptionSalary: Pemberton Personal Injury Law Firm Baraboo, WI Named 2025 Best Places to Work: Law Firms! About the Role: Pemberton Personal Injury Law Firm is seeking an Administrative Personal Assistant to support our CEO while helping keep our office running smoothly. This role is perfect for a highly organized, professional, and adaptable individual who thrives in a fast-paced, mission-driven environment. You will balance personal support for the CEO with office-wide assistance, playing a key role in keeping the firm efficient and effective. What Youll Do: Support the CEO with daily scheduling, email and call management, meeting prep, and follow-ups. Assist with personal tasks such as running errands or coordinating meals to maximize the CEOs time. Provide flexible office support during busy periods, including reception coverage, clerical tasks, and coordinating workflow. Prepare and organize reports, documents, and meeting materials. Attend occasional business or community events as a professional representative of the firm. Who You Are: Organized, proactive, and able to manage multiple priorities with accuracy. Comfortable supporting both professional and personal tasks. Confident, professional, and adaptable when priorities change. Trustworthy and discreet with confidential information. Eager to grow and contribute in a collaborative, high-performing team environment. Qualifications: Prior experience as an administrative or personal assistant, office coordinator, or similar role preferred. Strong written and verbal communication skills. Proficiency with Microsoft Office, Google Workspace, or other office software. Compensation & Benefits: Competitive pay based on experience Health and dental insurance IRA with employer match Paid Time Off and holidays Professional, supportive, mission-driven work environment Work Location & Schedule: Full-time, 40 hours per week On-site in Baraboo, WI How to Apply: Please submit your resume to: Jacob Hooker, Human Resources Manager *********************

PART TIME ADMINISTRATIVE ASSISTANT I-FIRE DEPARTMENT The City of Watertown is looking for a part time administrative assistant with a team player attitude to support the operations in the Fire Department. Applicants will be responsible for performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing, and maintaining paper and electronic files, or providing information to callers. Candidates will work semi-independently and under general supervision. This position provides support by serving as the first point of contact for callers and visitors, managing phones, inquiries, mail, and email, and directing information to the appropriate staff. Responsibilities include maintaining databases and filing systems, scheduling appointments and calendars, preparing correspondence, reports, and meeting notes, operating office equipment, and completing forms and information searches in accordance with department procedures. See the full job description below. Required Knowledge, Skills and Abilities: High School diploma required. Post high school course work in office administration, business, or accounting desired. Three years of experience in a professional office position required. Experience to include use of computer software, word-processing and spreadsheet programs and an equivalent combination of education, experience, and training that provides the following knowledge, skill, and ability. Application Process: Apply online at ******************************************** Timeline: Application Deadline: Friday, January 30, 2026 4:00 pm. Oral Interview: Week of February 16, 2026 Projected start date March 2026 Starting compensation $20.75, DOQ.This is a partial-benefitted, part time position with scheduled hours of 10:00am-2:00pm Monday through Friday. Email complete packets or questions to *********************** Equal Opportunity/Affirmative Action Employer, Employment based on Pre-Employment Drug & Alcohol Testing

ADMINISTRATIVE ASSISTANT - Woodman's Sports & Convention Center Sports Facilities Management, LLC DEPARTMENT: ADMINISTRATION REPORTS TO: GENERAL MANAGER STATUS: PART-TIME (NON-EXEMPT) ABOUT THE COMPANY: Woodman's Sports & Convention Center is a premier sport, recreation and entertainment destination focused on improving the health and economic vitality of Janesville, WI. You will be joining a championship level team focused on fun, fulfillment and service built to enrich the community as well as your career and personal growth. Woodman's Sports & Convention Center is managed by Sports Facilities Management, LLC, a Sports Facilities Companies (SFC) company. SFC is the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities. We provide a highly collaborative and supportive culture that raises our team members to new levels of career growth. Together, we will carve a path in a hyper-growing industry where you will enjoy the journey and learn from the industry's best while having some fun. SFC has been awarded national recognition as a Top Workplace and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us. POSITION SUMMARY: The Administrative Assistant will provide support to the growth initiatives of the facility. This position will be coordinating, facilitating, and/or performing a variety of administrative and support tasks. This position will also serve as an administrative point of contact for internal/external Team Members, guests, and clients. ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO: Support the General Manager with coordination of booked events and any other administrative support requested Some Data Entry and accounting work as assigned Provide administrative support for the Office by screening and handling telephone communications, greeting and directing visitors/clients, and handling administrative problems and inquires as appropriate Assist in the planning and preparation of meetings, conferences, and events including meeting room cleanliness, refreshments, and supplies Maintain and update various informational resources Greet visitors/clients to the office in a positive warm and welcoming professional manner Primary point of contact for all office activity and direction regarding office procedures and materials Responsible for managing office workflow and directing inquiries & visitors to the proper departments All additional duties assigned by management MINIMUM QUALIFICATIONS: 2 years' experience in general office administration preferred Accounting experience preferred Highly professional, organized and detail oriented Must have excellent customer service skills Solutions oriented approach Excellent written and verbal communication skills Proficient with Microsoft Office Suite programs such as Outlook, Microsoft Word, Excel, and PowerPoint Experience in Events preferred Ability to take ownership of special projects and tasks with little supervision WORKING CONDITIONS AND PHYSICAL EFFORT: Working environment is fast paced Must be able to lift and/or move up to 25 pounds infrequently Limited exposure to physical risk Limited physical effort required Work is normally performed in a typical interior/office work environment

Job Description As the first point of contact for customers, employees, visitors, vendors and other stakeholders for Capitol Bank, the Office Coordinator delivers a welcoming and efficient experience both in person and over the phone. This role manages incoming calls, assists with basic customer inquiries, performs reception duties while delivering exceptional customer service. The Office Coordinator ensures smooth lobby and facility operations by maintaining coverage, engaging with customers and supporting daily branch flow. In addition, this position handles essential administrative functions such as sorting mail, maintaining supply inventory across 3 branches, sending correspondence and scheduling meetings. Through strong service, organization, and communication the Office Coordinator contributes to a positive, well-supported environment for customers and employees. Primary Responsibilities include: Answering incoming phone calls to the Bank's main line. Providing over the phone assistance with simpler customer requests and routes calls to designated bank staff or departments when necessary. Utilizing Capitol Bank's core software to securely verify customers and pull in their information. Welcoming and assists customers at the receptionist desk. Checks customers in and does a warm handoff to the appropriate personnel. Managing lobby by ensuring coverage at the front desk area and engages customers in the waiting area. Sorting and routing mail. Ordering office supplies. Maintains inventory for all Capitol Bank branches, including bathroom, break room, and kitchen supplies. Working closely with Marketing Department, coordinating logo supplies, facilitating logo apparel store. Acting as Facilities/Maintenance point of contact. Handles maintenance requests by placing service requests, coordinating repairs, working closely with vendors (plumbing, electric, HVAC etc.). Completes expense reports and various vendor bills for accounts payable. Coordinating and facilitates meetings for customers and employees. Maintaining a high level of knowledge of Capitol Bank products & services. Sitting on several internal committees as a committee member.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Job DescriptionDescription: Join a growing, team-oriented company where your organizational talent and service mindset truly make a difference. Jaeckle Distributors is looking for a Part-Time Administrative Assistant to support our Sales team, Senior Management, and Madison office operations. This role plays a key part in keeping our workflow running smoothly-from managing marketing materials to coordinating onboarding, supporting reporting, and handling a wide range of administrative tasks. If you enjoy variety in your work, take pride in accuracy, and thrive in a helpful, supportive environment, we'd love to meet you. What You'll Do Administrative Support Process customer SPIFFs and support expense/reporting activities. Coordinate employee travel logistics, hotel arrangements, and onboarding schedules. Assist senior management with administrative tasks, reporting, and special projects. Order food for office lunches, meetings, and special events. Maintain and update CRM contact records. Help with monthly commission calculations and distribute reports. Serve as liaison between Jaeckle Distributors and our HR support partner. Support workflow for coupon applications used by field sales and customers. Marketing Material & Workroom Support Maintain, organize, and restock supplier brochures, catalogs, and marketing materials. Distribute brochures and hard-copy materials to field sales. Pick and prepare labels for field sales as requested. Assemble and distribute new customer welcome packets. Order paper, office supplies, and conference room beverages for the Madison office. Requirements:What Makes You a Great Fit Strong proficiency in Microsoft Excel. Highly organized with excellent follow-through and attention to detail. Professional, reliable, and responsive. Ability to balance multiple priorities in a fast-paced environment. Team-oriented with a positive, people-focused approach. Able to maintain a high level of confidentiality. Our Core Values We're looking for someone who naturally aligns with our culture and values: Do the Right Thing • Take Ownership • Support a Positive and Fun Environment • Do the Little Things That Make a Big Difference • Innovate to Add Value

Job Description Berndt CPA LLC is a three-time Top 5 Small Business - Wisconsin State Journal Top Places to Work honoree. We pride ourselves on being a collaborative, people-first firm where team members feel supported, valued, and empowered to grow. As we continue on a strong growth trajectory, we are seeking team members who bring initiative, problem-solving ability, and a desire to contribute to improving our internal operations. About the Role We are looking for a highly organized, proactive, and tech-savvy Office Administrator to support the daily operations of Berndt CPA LLC and our sister company, Stelios Payroll. This role goes beyond traditional administrative work-it's a key position that supports cross-department communication, helps eliminate workflow bottlenecks, and contributes to improving how our firm operates as we grow. If you enjoy being the "go-to" resource, thrive in a professional services environment, and love bringing order, efficiency, and initiative into your work, this role is a great fit. Key Responsibilities Client & Front Office Support Serve as the first point of contact for clients-both in person and over the phone. Provide a warm, professional client experience and assist with intake documents and general inquiries. Manage incoming/outgoing mail, deliveries, and secure document handling for tax and payroll clients. Administrative Support for Berndt CPA LLC & Stelios Payroll Support accountants, partners, and payroll specialists with daily administrative needs. Assist with client onboarding for both tax and payroll services. Maintain organized electronic filing systems using SharePoint and Microsoft 365. Assist with tax season operations, including assembling tax returns, coordinating e-signatures, and tracking client deliverables. Support Stelios Payroll with administrative tasks such as collecting client information, maintaining records, and assisting with payroll-related documentation. Higher-Level & Cross-Department Support Coordinate workflows between tax, payroll, accounting, and admin teams to keep projects moving and reduce bottlenecks. Monitor task queues and deadlines, flagging issues early, and keeping team members accountable to timelines. Assist leadership in maintaining smooth office operations through proactive problem-solving. Identify opportunities to streamline administrative processes and help implement efficiency improvements. Serve as an internal resource for office technology tools-helping troubleshoot or guide team members on basic system usage. Support documentation and ongoing development of internal procedures, checklists, and workflows as the firm grows. Required Qualifications Experience working in a professional services office (CPA firm, law firm, consulting, financial services, or similar). Strong proficiency in SharePoint, Microsoft 365, and technology-driven office tools. Excellent written and verbal communication skills. Strong organizational skills and reliability in managing multiple tasks and deadlines. High attention to detail with a client-centered mindset. Professional, friendly demeanor that supports a positive team culture. Preferred Qualifications Ability to anticipate needs and proactively solve problems without waiting for instruction. Strong aptitude for learning new software quickly and helping others adopt new tools. Experience supporting workflow-heavy environments with multiple departments. Prior experience in a CPA or payroll service setting. Work Schedule Full-time Monday-Friday schedule. Weekend hours required January through April to support tax season and payroll deadlines (schedule provided in advance). Why You'll Love Working Here A supportive and collaborative team environment. Leadership that values input and invests in professional growth. Opportunities to take on more responsibility as we scale. Recognition as one of the Top 5 Small Business Workplaces three years running. A culture that balances professionalism with approachability. Awards And Recognition-Recent 2025-Top Workplaces-Small Business-Wisconsin State Journal 2025-Best Places to Work-Small Business-Madison Magazine 2025-Best Accounting Firm to Work For-Accounting Today 2024-People's Choice Awards-Best Accounting Firm 2024-Top Workplaces-Small Business-Wisconsin State Journal 2024-Best Places to Work-Small Business-Madison Magazine 2024-InBusiness Executive Choice Award-Accounting Firm 2024-Best Accounting Firm to work For-Accounting Today