Administrative coordinator jobs in Maryland - 773 jobs

Nichols Contracting (NCI) is a family owned and operated Construction and Contracting business headquartered in Columbia, MD with offices in Richmond, VA and Royal PalmBeach and Orlando, FL with a team of 170 employees. NCI is a full-service general contractor focused on providing premier services in all aspects of the construction process, from concept to completion. We manage a broad range of commercial construction projects, including new construction, tenant fit outs and renovations. NCI services a diverse group of markets including federal, state, and local governments, as well a variety of corporate and special industry organizations that require complex life safety and critical infrastructure needs. The Operations Coordinator supports the documentation, organization, and day-to-day efficiency of the company's fleet operations while ensuring safety and compliance standards are met. This role focuses on coordinating and administering vehicle procedures, preventative maintenance, repairs, and related inventory needs. The ideal candidate is detail-oriented, organized, and proactive in managing multiple tasks across fleet management and general business operations. Essential Functions: Coordinate registration, DOT renewals, and insurance renewals. Conduct spot checks for cleanliness, organization, and stock. Manage vehicle requests/reservations Facilitate steps for vehicle fit-outs, transitions, and disposals. Maintain and organize vehicle records on shared drive Perform vehicle stock inventory Order/replenish supplies as needed Produce vehicle maintenance report Schedule and coordinate maintenance and repairs for vehicles and equipment Work with safety team to ensure vehicles are equipped with proper safety equipment Support additional Operations Department needs as requested. Perform other tasks as assigned by management Desired Experience: 0-2 years of construction operations experience High school diploma or equivalent required Bachelor's Degree preferred Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills. Strong communication skills; fluent in English (Spanish proficiency preferred). Strong interpersonal skills and ability to work collaboratively. Ability to multi-task and prioritize urgent needs effectively. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is required to sit and/or stand for extended periods of time Must be able to lift to 15 pounds at times Benefits: 401k, Health Insurance (medical, dental and vision), PTO, Employer Paid Life Insurance, Tuition Reimbursement, Paid Holidays and much more. Employee Acknowledgement: I have read the above position description and I understand and agree with the terms and requirements for this position. I also understand and agree that such requirements may be amended and/or adjusted at any time. Persons with mental and physical disabilities as defined by the American's With Disabilities Act are eligible for this position as long as they can perform the essential functions of the job after reasonable accommodations are made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible for this position Equal Employment Opportunity Policy: Nichols Contracting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type regardless of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Why You Want To Work Here: We are seeking a highly organized and detail-oriented Office and Seminar Coordinator to join our team. This entry-level position is perfect for recent graduates looking to start their career in a dynamic and supportive environment. Responsibilities of the Office and Seminar Coordinator: Coordinate and schedule seminars, meetings, and other office events. Manage office supplies, equipment, and overall office maintenance. Assist with administrative tasks such as answering phones, responding to emails, and managing calendars. Support the preparation and distribution of seminar materials, including presentations, handouts, and digital content. Greet and assist visitors, ensuring a professional and welcoming environment. Collaborate with team members to ensure the smooth operation of office functions. Maintain accurate records of seminar attendance, feedback, and other related data. Qualifications of the Office and Seminar Coordinator: Bachelor's degree in a related field preferred. 2-3 years of experience in an administrative or coordination role, association or nonprofit experience a plus Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team. Attention to detail and a proactive approach to problem-solving.

We are Worthy & CIRCA Jewels. Our combined businesses are here to remake the world of pre-owned luxury jewelry. We use our expertise, technology and connections to get jewelry sellers the absolute most for their jewelry. We are passionate about quality, sustainability, and the valuation of finely crafted jewels. Today, we are the most trusted buyers of diamonds, fine jewelry, and luxury watches on the planet. We are a global group of people who are not only passionate about our work but also about each other and our customers. Our flat hierarchy and organizational structure create an open environment where all feel comfortable to voice ideas, and we love the smart, creative minds of people who take pride in what they do. The Administrative Assistant will assist the jewelry buyers with clerical and reception duties. What You'll Do Manage client appointments and submission pipeline using software platforms Receive and initiate client calls, answering any questions clients may have or helping clients with anything related to their appointments at all of our US offices Follow up with clients via phone, text, and e-mail Greet clients with a friendly and positive attitude, check in, escort the client to buyer's room, offer refreshments Update data from appointments and submissions, including personal and purchase information Collaborate daily with the full Client Services Team to ensure clients and prospective clients have the best experience throughout their entire journey (pre and post-appointment) Manage incoming inventory and product shipping Create and distribute daily reports Assist in maintaining the office environment Who You Are A strong and kind communicator with professional direct verbal & written skills Ability to work cross-functionally with different teams and company stakeholders Highly organized with the ability adapt to changing business needs and the ability to manage multiple moving parts Self-motivated and results-oriented, strategic thinker with an ability to learn, contribute, and willing to take full ownership over Seller Support What You Have One year of admin experience required, luxury goods industry or consumer goods industry preferred Bachelor's or Associate degree - preferred Previous diamond and jewelry experience - preferred Excellent interpersonal skills with the ability to cultivate good working relationships both internally and externally Highly organized, detail-oriented, and customer-focused Proficient in Microsoft Office applications, especially Excel Ability to work in Bethesda, MD Monday through Friday from 9 AM-6 PM What We'll Give You A supportive, inclusive culture in an organization that values your contributions Opportunities for personal and professional growth through work experience and mentorship An attractive and equitable compensation package, including salary and stock options A generous benefits program featuring generous PTO, comprehensive medical, dental, vision, and other health benefits, 401K plan, commuter program, learning & development resources, health & wellness perks, and so much more!

We are looking for a competent Logistics Coordinator to oversee and facilitate the supply chain operations of our company. You will be the one to coordinate personnel and processes to achieve the effective project management of shipments. A great asset for a Logistics Coordinator is their communication and negotiation skills. They are well-versed in supply management principles and practices. The ideal candidate will have great record-keeping abilities and a customer-oriented approach. The goal is to ensure the smooth operations of a variety of channels aiming for maximum efficiency. Responsibilities Coordinate and monitor supply chain operations Ensure premises, assets and communication ways are used effectively Utilize logistics IT to optimize procedures Recruit and coordinate logistics staff (e.g. truck drivers, airlines) according to availabilities and requirements Supervise your own shipments as assigned Communicate with suppliers, vendors, customers etc. to achieve profitable deals and mutual satisfaction Price, plan and track the shipments Skills Proven experience as logistics coordinator preferred. Experience in customer service will be appreciated Ability to work with little supervision and track multiple processes Computer-savvy with a working knowledge of logistics software Outstanding organizational and coordination abilities Excellent communication and interpersonal skills Must be US CITIZEN as most of our shipments are US GOV/MIL. Must be able to obtain a TS/SCI clearance.

The Office Administrator is responsible for providing daily administrative and operational support to ensure smooth office functioning. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Provide general administrative support including filing, data entry, and document management Answer and direct phone calls, emails, and visitors in a professional manner Schedule appointments, meetings, and maintain calendars Prepare, format, and distribute correspondence, reports, and presentations Maintain office supplies inventory and coordinate with vendors Maintain accurate records and confidential files Assist with onboarding, timekeeping, and basic HR administration Ensure compliance with company policies and office procedures Qualifications High school diploma or equivalent required; additional education a plus 2+ years of office or administrative experience preferred Strong written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, Outlook) Ability to multitask, prioritize, and meet deadlines High level of discretion and confidentiality Strong organizational and attention-to-detail skills

We are a fast-growing organization with multiple mental health businesses operating across two locations, alongside a thriving billing company serving other providers in the space. In addition to our clinical and administrative operations, we are actively expanding through several construction and development projects. Our leadership team values efficiency, organization, and innovation, and we are seeking a highly capable Executive Assistant / Operations Coordinator to be at the center of our operations, ensuring executives can focus on strategic growth while everything behind the scenes runs seamlessly. This is a high-level Executive Assistant/Operations Coordinator position that goes far beyond traditional administrative support. You will report directly to the company owner and provide support to other top executives as needed, serving as a trusted partner who keeps the executive team organized, on track, and prepared for every decision. This role combines executive assistance, operational coordination, and project management, giving you exposure to multiple business units, construction initiatives, and high-level strategic operations. You will be managing complex calendars, organizing travel, coordinating projects across multiple businesses, and helping the leadership team stay ahead of deadlines. If you thrive on structure, enjoy problem-solving on the fly, and are energized by variety, this is a role where your contributions will have visible impact on the company's growth and success. Key Responsibilities: Manage executive calendars, schedule meetings, and organize personal and professional commitments to maximize efficiency. Plan and book travel, accommodations, and logistics for executives, ensuring smooth and seamless experiences. Oversee operational projects across multiple business units, including mental health services, billing operations, and construction initiatives, coordinating with vendors, contractors, and internal teams. Act as a central point of contact for executives, staff, clients, and external partners, ensuring clear communication and timely follow-up. Organize, track, and manage priorities for the owner and executive team, keeping projects and initiatives moving forward. Support operational initiatives, process improvements, and ad-hoc projects as needed. Maintain the highest level of confidentiality and discretion in all executive matters. Qualifications: Proven experience as an executive assistant, operations coordinator, or similar role supporting senior leadership. Exceptional organizational, multitasking, and time-management skills, with the ability to prioritize competing demands. Strong interpersonal and communication skills; comfortable interacting with executives, staff, and external partners professionally. Experience coordinating complex projects or operations, ideally including construction, multi-location businesses, or service-based companies. Proficiency with calendar management, travel booking, and office software (Google Workspace, Microsoft Office, etc.). Self-starter with excellent problem-solving abilities, attention to detail, and the ability to work independently. Based in Baltimore, MD. Compensation: Salary: $90,000-$100,000, commensurate with experience. This role offers the opportunity to operate at the heart of multiple businesses, gain exposure to executive decision-making, and be a key contributor to strategic growth initiatives, providing unmatched visibility and impact within the organization.

Reports to: Controller (with dotted-line to President) The ACI Group, a fast-paced staffing and recruiting firm specializing in IT and healthcare, is seeking a proactive Administrative Associate to support day-to-day business operations, streamline internal workflows, and assist with marketing initiatives. This role will serve as a key support resource to the Controller and broader leadership team, with responsibility for keeping critical systems organized, supporting recruiting and sales processes, and contributing to outbound marketing campaigns. Key Responsibilities Administrative Support Assist with creation and management of internal documentation, process checklists, and reporting tools Monitor shared inboxes, calendars, and project trackers; flag priority items Help maintain vendor files, client documents, and compliance materials Prepare reports, invoices, and expense tracking under direction of the Controller Ensure company systems (CRM, document repository, project trackers) are up to date and consistently used Marketing Coordination Help draft and schedule social media and LinkedIn posts Track performance of outbound email and LinkedIn campaigns Maintain CRM and marketing contact lists Coordinate light updates to website or Capabilities Decks as needed Support occasional event planning Special Projects Support new hire onboarding (IT setup checklist, benefit packets, etc.) and other HR activities Assist with quality control on client deliverables and resume submittals Help manage internal communications and SOP documentation Qualifications 2-5 years in a administrative or executive assistant role Strong organizational skills and attention to detail; able to keep others on task Proficient in Windows 11 and Microsoft 365 (Excel, Word, Outlook, Teams) and Zoom Familiarity with CRM or ATS tools preferred (e.g., Manitol, PipeDrive, HubSpot) Comfortable in a lean, fast-moving environment with shifting priorities Preferred Traits Self-starter with the ability to spot inefficiencies and propose solutions Professional, proactive communicatorable to interact with senior leadership and vendors Willingness to hold others accountable to shared processes Interest in staffing, recruiting, or professional services is a plus

Personal / Executive Assistant (Full-Time) Baltimore, MD | Hybrid (Corporate Office + Private Home) We're looking for a highly organized, proactive Personal / Executive Assistant to support the personal and professional life of a busy executive and family. This is a high-impact, hands-on role for someone who thrives in a fast-paced environment, anticipates needs, and brings calm, structure, and discretion to everything they do. Duties: Manage and coordinate daily schedules for the executive and family, including business, school, medical, and personal commitments Handle all travel planning for the executive, family, and personal staff - flights, hotels, car services, and detailed itineraries Maintain a comprehensive calendar and ensure nothing falls through the cracks Process mail, track expenses, and assist with financial records and bill payments Partner with corporate and household staff to keep day-to-day operations running smoothly Support special projects and provide hands-on assistance as needs arise Qualifications: Experience as a Personal Assistant, Executive Assistant, or similar high-level support role Exceptional organizational and time-management skills Strong attention to detail and follow-through High level of discretion and professionalism Confident with calendars, travel coordination, email, and Microsoft Office Flexible, adaptable, and comfortable juggling multiple priorities Valid driver's license Other: Experience supporting both family and executive schedules Familiarity with expense tracking, budgeting, or financial reporting Compensation: The compensation for this position is $65,000 - $75,000 annually. Eligible employees are entitled to a comprehensive benefits package following the required eligibility period, which includes: Health, dental, and vision insurance Personal and vacation time 401(k) plan with employer match

OCC Administrative Assistant Brown & Root is seeking a detail-oriented and highly organized Administrative Assistant to support the Business Manager with day-to-day administrative and operational functions. This role requires strong collaboration skills, the ability to work independently with minimal supervision, and the flexibility to manage a fast-paced and frequently changing workload. Key Responsibilities: * Assist the Business Manager with daily administrative operations * Prepare procurement and contractual documents, including work releases, subcontracts, and purchase orders * Process Accounts Payable (AP) and Accounts Receivable (AR) * Review and process master agreements * Prepare and maintain spreadsheets as required * Enter and maintain data in JDE * Review certified payrolls as needed * Enter and manage project data in PMIS (Access-based project data system) * Maintain accurate records and ensure thorough follow-up on assigned tasks Qualifications & Skills: * Strong collaborative skills with the ability to foster positive interpersonal working relationships * Ability to work independently and exercise sound judgment and critical thinking * Proven ability to manage heavy and frequently changing workloads effectively * Strong organizational skills with excellent attention to detail * Proficiency with spreadsheets and data entry systems * Willingness to serve as the office Notary Public (or obtain certification if required) Physical & Additional Requirements: * Ability to perform activities requiring the use of a 3-step ladder, such as filing and retrieving supplies from storage areas * Ability to drive a company pool vehicle to run errands or deliver documents to clients or other offices, as needed * Must possess a valid driver's license Brown & Root Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law. BENEFITS: Brown and Root offers a selection of competitive lifestyle benefits which include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and flexible work schedule. We support career advancement through professional training and development. OCC Administrative Assistant Job Description Job Summary: Brown & Root is seeking a detail-oriented and highly organized Administrative Assistant to support the Business Manager with day-to-day administrative and operational functions. This role requires strong collaboration skills, the ability to work independently with minimal supervision, and the flexibility to manage a fast-paced and frequently changing workload. Key Responsibilities: * Assist the Business Manager with daily administrative operations * Prepare procurement and contractual documents, including work releases, subcontracts, and purchase orders * Process Accounts Payable (AP) and Accounts Receivable (AR) * Review and process master agreements * Prepare and maintain spreadsheets as required * Enter and maintain data in JDE * Review certified payrolls as needed * Enter and manage project data in PMIS (Access-based project data system) * Maintain accurate records and ensure thorough follow-up on assigned tasks Qualifications & Skills: * Strong collaborative skills with the ability to foster positive interpersonal working relationships * Ability to work independently and exercise sound judgment and critical thinking * Proven ability to manage heavy and frequently changing workloads effectively * Strong organizational skills with excellent attention to detail * Proficiency with spreadsheets and data entry systems * Willingness to serve as the office Notary Public (or obtain certification if required) Physical & Additional Requirements: * Ability to perform activities requiring the use of a 3-step ladder, such as filing and retrieving supplies from storage areas * Ability to drive a company pool vehicle to run errands or deliver documents to clients or other offices, as needed * Must possess a valid driver's license Brown & Root Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law. BENEFITS: Brown and Root offers a selection of competitive lifestyle benefits which include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and flexible work schedule. We support career advancement through professional training and development.

Work directly with the CEO of Spectrum HR Solutions, Business Development Specialist, and the HR Group to manage and coordinate a variety of business management activities, such as: office operations, client interface, set up and maintain worksheets, produce reports, order supplies, maintain community and business engagement memberships. Establishes CRM, researches and develops resources/processes that create timely and efficient workflow. May coordinate work assignments of the HR Group. Assists with coordinating consulting projects. Schedules meetings, responds to email and calls. Organizes and attends virtual and/or in person team meetings. Essential Duties 1. Provide executive business services to the Company 2. Manage client and consultant workflow 3. Designs office structure and organization for Spectrum 4. Oversees multi-media, website, and social marketing consultant 5. Creates marketing/contact-CRM 6. Schedules and attends Spectrum HR group meetings 7. Conducts inventory and orders supplies and manages the mail. 8. Schedules and coordinate meetings between clients, consultants, and Spectrum Team 9. Organizes and sends greeting announcements, thank-you, birthday, holidays, events 10. Coordinate travel/hotel for Spectrum staff for related meetings, seminars, and conventions, as needed. Education and Experience Two to four years related experience and/or training; or equivalent combination of education and experience in office/information/administration management. Business, HR degree or certifications, a plus. Ability to read and interpret documents such as operating and procedure manuals. Ability to create and develop documents in Word, Excel, and PowerPoint at the intermediate or advanced level. Ability to write routine reports and correspondence. Must be reliable, detail-oriented, and able to meet deadlines. Must be creative, adaptive and, show demonstrated commitment to excellence. Must have outstanding customer services, verbal, and written communication skills. Must be proficient at posting social media content, office technology software. Excellent problem-solving skills. Physical Demands Primarily office or home environment requiring sitting, standing, walking, lifting, speaking and complex thinking.

Wor-Wic Community College continuously accepts applications to fill Administrative Associate positions that support various college offices, departments or divisions. These positions provide office/program support to administrators and/or faculty and may be required to periodically work overtime during peak registration periods and/or special events like the annual commencement, faculty meetings, open houses, etc. We are currently filling the following vacancies: * Full-Time Administrative Associate I, Human Services * Part-Time Temporary Administrative Associate I, Student Affairs ( Mon. - Thurs., 2:30 - 6 p.m. and Fri 12 - 4 p.m.) * Full-Time Administrative Associate I, CEWD Specific duties will vary by department. The following list is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, or working conditions associated with these positions. * Provides office/program support for the administrators and faculty members of the assigned department or office, which could include, but is not limited to, * Preparing and updating class schedules * Assisting with and monitoring textbook orders * Typing, photocopying, filing, scanning correspondence * Taking meeting minutes * Ordering course materials * Scheduling appointments and updating Outlook calendars * Routing mail and maintaining distribution lists for mail and/or email * Completing purchase requisitions * Monitoring and ordering office supplies * Creating event and other marketing materials, flyers, and email blasts * Maintaining and updating display cases * Providing administrative support for department/office-sponsored events including booking room reservations, coordinating catering activities, and ensuring proper room setup * Serves as department/office receptionist by handling incoming telephone calls, greeting walk-in visitors, and providing front desk support which may include greeting and assisting current and prospective students with registration and enrollment, accepting payments, and/or initiating refunds * Performs data entry into various databases and tracking sheets * Provides back-up office support and front desk coverage as needed * Prepares various documents and reports for regulatory agencies, class rosters, documents of course completion, and other area-specific documents and reports * Some positions may act as a liaison between the faculty and students * Some positions may assist with completing, reconciling, and submitting annual budgets * Some positions may assist with processing invoices, communicating with vendors, scheduling equipment repairs, and/or receiving deliveries of supplies and equipment * Some positions may assist with tracking departmental time sheets and leave requests * Performs other duties as assigned * High school diploma or the equivalent * Two years of office experience * Excellent computer, organizational, and human relations skills * Microsoft Office experience * Preference will be given to candidates who: * Are bilingual English/Creole * Possess an associate degree in office technology, secretarial science or a relevant field Wor-Wic offers a very competitive benefits package that few employers in our area can match. When comparing one job to another, it is just as important to consider the value of the benefits as it is to consider the hourly wage. We value our employees, so we do our best to maintain internal pay equity. Therefore, the method we use to calculate the successful candidate's starting pay is based on the candidate's formal education and relevant work experience and how that relates to the education and work experience of our current employees in the same pay grade. The pay for this position starts at $18.82 per hour (for entry-level candidates) and goes to approximately $24.50 per hour or more (for exceptionally qualified candidates). ___________________ This is an applicant POOL. Applications will be reviewed, and positions will be filled based on department needs. This is not necessarily a job posting for a currently vacant position. Applications are always welcome in this category and will be reviewed as needed. Applications received for this pool will remain active for two years. * Typical days and hours of work for MOST of these positions are Mon. - Fri., 8 a.m. - 4:30 p.m. (1-hour lunch) * Some may work Mon. - Thurs., 9:30 a.m. - 6:00 p.m. and Fri., 8 a.m. - 4:30 p.m. (1-hour lunch) * Some part-time temporary positions may work other hours. (See information in Primary Function above if any of these positions are currently available) * All positions are required to work occasional evenings and weekends, including registration, annual commencement, and other special events The right candidates will represent our commitment to excellence, diversity, equity and inclusion; collaborate and cooperate with others to accomplish the goals of the college; and support new and creative ideas to enhance institutional effectiveness. Your application must show ALL the education and experience you possess. Please do not use "See Resume" or similar language in the job application. Applications may be rejected if incomplete. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The college reserves the right to change or reassign job duties or combine and/or eliminate positions at any time. ______________________ ************** This document is available in alternative formats to individuals with disabilities by contacting disability services at disabilityservices@worwic.edu, ************ or TTY ************. Wor-Wic Community College is an equal opportunity educator and employer. Visit **************/Services-Support/Disability-Services to learn more.

Plan International is an independent development and humanitarian organization that advances children's rights and equality for girls. We believe in the power and potential of every child. We support children's rights from birth until they reach adulthood and we enable children to prepare for - and respond to - crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. In Zimbabwe, we have been building powerful partnerships for children for over 31 years. Plan International operates an equal opportunities policy and actively encourages diversity. Reporting to the Northern Cluster Administration and Procurement Coordinator, the Graduate Intern will be manning the reception, attending to visitors and dealing with incoming and outgoing mail. The individual Desired skills and competencies * A recent graduate with Higher National Diploma, A degree in Supply Chain Management or Equivalent qualification * 1 year relevant working experience (attachment) * Ability to interpret and work in accordance with laid down procedures Click this link to view the full JD Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation. Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas. Interested candidates who meet the above requirements are required to submit their curriculum vitae & cover letter outlining their suitability for the position. A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants' previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures. This position is open to Zimbabwean nationals and people with the right to work in Zimbabwe. Location: Harare Type of role: Fixed Term Contract Closing Date: 20 January 2026 Please note that Plan International will never send unsolicited emails requesting payment from candidates.

Are you known for getting things done right-and on time? Do you live by lists, color-coded calendars, and triple-checking the details? If so, I'm looking for you. As the CEO of a fast-paced accounting and advisory firm, I'm managing multiple businesses, ongoing projects, and a busy personal life. I need a highly organized, reliable, and self-directed Personal Assistant who is laser-focused on execution and thrives on keeping everything (and everyone) on track. This is not a creative or visionary role. I'm looking for someone who's happiest behind the scenes, running the show, handling logistics, and keeping the machine moving. If you're energized by structure, accountability, and service-this could be your dream job. What You'll Be Responsible For Personal & Household Logistics Manage home maintenance, repairs, and vendor scheduling Run errands and handle shopping, returns, appointments, and household supplies Coordinate personal and family travel plans and itineraries Prep and organize for family events, birthdays, or casual gathering Business Support Maintain a tightly organized calendar (personal + business) Handle follow-ups, reminders, inbox triage, and appointment scheduling Coordinate logistics for business travel, Zoom calls, meetings, and internal events Support the CEO with podcast, ebook, and content-related projects Help manage social media scheduling and administrative brand tasks Execution & Task Management Keep to-do lists current and ensure deadlines are met without reminders Anticipate needs, troubleshoot problems, and stay three steps ahead Communicate clearly and professionally with team members, vendors, and clients Step in and take care of things without needing to be micromanaged Who You Are An executor, not a visionary-you love structure, order, and knocking out tasks Obsessed with details and consistency-you don't miss deadlines or let things slide Someone who thrives supporting high-achieving professionals with high expectations Tech-savvy (or willing to learn fast): Google Workspace, Zoom, Calendly, ClickUp, etc. Comfortable managing multiple areas of life and business at once Clear communicator, dependable, and confident in handling sensitive tasks Qualifications 3+ years experience as a Personal Assistant, Executive Assistant, or House Manager Valid driver's license and reliable transportation Experience supporting busy entrepreneurs or executives preferred Associate's or bachelor's degree is a plus-but not required What You Can Expect A remote-first role with flexibility, but clear expectations and accountability A fast-paced, no-drama work environment A leader who values initiative, results, and follow-through Competitive pay and potential for growth Apply If You... Prefer execution over ideation Take initiative and follow up consistently Feel pride in keeping others organized and on point Are comfortable supporting a high-achieving woman of color with a demanding schedule Can juggle personal and business priorities without missing a beat Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance Ability to Commute: Upper Marlboro, MD 20772 (Required) Work Location: In person

Love your job and fuel your passion. As a Mechanical Construction Administration Specialist with Swanson Rink, you will play an integral role as an extension of our mechanical design team. You will have the opportunity to work on exciting, fast paced projects with high-profile clients in a collaborative process to find the right solutions for their unique needs. You will work closely with Project Managers, Project Engineers, Senior Engineers to ensure that our exciting projects are being constructed as designed. Get to Know Us:INTEGRITY | ENGINEERING EXCELLENCE | LEGACY Founded in 1949, Swanson Rink specializes in designing mechanical, electrical, fire protection, plumbing and technology infrastructure for data centers, airports, and other complex buildings. Ranked among Building Design + Construction top Engineering Firms for both Airport and Data Center design four years running! Our Impact: Swanson Rink provides endowed scholarships to support engineering students, invests hundreds of hours a year in employee training and development, and we encourage our team to Cultivate Curiosity through a monthly presentation series led by team members on the latest issues and trends facing our clients. Follow us on LinkedIn! What Can We Offer You for All Your Hard Work? The opportunity to work on complex, exciting projects for high profile clients Focused training and professional development, mentorship, professional career growth opportunities Paid professional membership fees, tuition reimbursement, training allowances, prep and exam coverage for certifications and licenses EcoPass/Commuter benefits (Denver) Stock purchase plan Company paid holidays, Paid Time Off, paid parental leave Vision, dental and medical insurance with employer HSA contributions, FSA options Monthly technology allowance Traditional and Roth 401(k) with immediate vesting on matching contributions Your Job Responsibilities: Work with the Project Managers and Engineering discipline leads to track and closeout all construction related submittals and request for information (RFI's). Act as the liaison between contractor and the design team during the construction administration phase to address questions regarding the design and/or field conditions prior to item being memorialized into an RFI. Review and answer contractor RFIs related to mechanical and plumbing design elements. Review contractor submittals related to mechanical and plumbing elements, compared against the design standards. Read, analyze, and interpret technical procedures, codes, governmental regulations, plans, details, and specifications. Ability to author reports and business correspondence. Conduct site visits based on the progress on-site. Observes the Work in progress and issues reports to the Contractor and Project Team to identify general progress, contract schedule compliance and construction document deviations. Participate in Commissioning Planning as needed. Peer review design documents, schematics, and specification sheets as part of the Quality Control process for upcoming projects. Evaluation of the Construction Administration process and implement process improvements, e.g., project consistencies, close-out procedures, technology, QA/QC procedures. Assist to mentor junior staff in Construction Administration best practices and create and maintain strong, productive team relationships. Requirements Your Requirements and Qualifications: A Bachelor's Degree in Engineering or Construction Management, plus a minimum of 5 years of experience in Design Engineering or Construction. Experience with Mechanical and Plumbing disciplines. Construction experience in lieu of engineering degree will be considered. Experience with hyperscale data center construction projects is a plus. Must be available to travel approximately 25%. Requires the ability to pass background checks, security screenings or drug testing as required by our clients and/or Federal contracts. Must be authorized to work in the United States. Salary of $85,000 - $130,000 and will be based on several factors including experience, knowledge, skills, and abilities of the applicant. Equal Employment Opportunity/Veteran/Disability Note to Staffing Firms: To protect the interests of all parties, Swanson Rink does not accept unsolicited resumes from any source other than directly from an applicant or from an approved vendor with a fully executed written agreement. Swanson Rink is not responsible for any placement fees associated with unsolicited resumes.

This position provides administrative support to the Dean for Liberal Arts & Sciences, Arts & Humanities, Social Sciences Chair, and STEM program directors, faculty, and adjunct faculty. Support requires a wide range of skills, including fielding telephone, email, and walk-in inquiries, as well as budget maintenance, grant support, and data reporting for the Division of Academic Programs administrators and faculty. The Administrative Associate acts as facilitator of information and data between the Dean, other administrators, and faculty members within the Division and gathers, formats, and presents information on scheduling, textbook ordering, budget tracking, and various other related duties for the Dean. Assists in preparing required data inquiries, retrieving data from a variety of systems and generating reports for Academic Programs administrators and faculty. Additionally, this person supports the secretarial requests of full-time faculty members and numerous associate faculty members. This person will assist students with initiating applications for independent studies, credit by exam, etc. and will be a central contact person for students, visitors, faculty, and adjunct faculty to assist in directing and facilitating as needed. Examples of Duties GENERAL JOB DUTIES: * Maintain department efficiency by engaging in continual evaluation and improvement of office administration processes * Collaborate with administrative associates and professionals in other areas of the college to continually improve internal processes * Manage and maintain office records * Compose and type routine correspondence memos, minutes, and reports * Provide phone coverage and relay messages, greet and assist students, visitors and faculty * Coordinate room reservations, including presentation equipment and catering * Contribute to a positive work and student environment * Provide back-up assistance to other administrative associates serving the Dean for Liberal Arts & Sciences * Schedule repairs of equipment, building, and exceptional housekeeping needs * Sort and distributes area mail * All other duties which support the mission of Chesapeake College, as assigned SPECIFIC JOB DUTIES: * Provide administrative support for the Dean for Liberal Arts & Sciences. * Provide support for Arts & Humanities, Social Science Department, and STEM Chair, program coordinators, and faculty as needed. * Monitor and track Division budgets (including multiple grants) through the Colleague system online, prepare related reports and budget transfers, and process paperwork to maintain budget/expense records for the Division. * Facilitate Perkins / DCTAL Grant record-keeping, including Technical Skills Attainment Report for approved programs * Compile year-long course scheduling from departments within the Division and submit to Academic Programs. * Run queries and reports using Colleague, Informer, or Qualtrics systems to produce reports required by Academic Programs staff and faculty. * Provide Datatel reporting services to both academic divisions in the Academic Programs division. * Maintain confidential files for the Dean, faculty, and adjunct faculty. * Process all requisitions, travel requests, expense statements and enter this information into Colleague. * Coordinate and facilitate orders for supplies, equipment, and other materials for the Dean and for faculty members. * Assist with textbook orders as needed * Order, process and distribute desk copies, teaching materials and ancillaries to faculty members and adjunct faculty for each semester. * Maintain several up-to-date databases, which include advisory boards, adjunct faculty, course scheduling, desk copy orders, as well as others. * Maintain files for student applicants for independent studies, credit by exam, etc. Qualifications QUALIFICATIONS: * High School diploma (or equivalent) * 3-5 years of increasing responsibility in office administration or similar position * 1-2 years of increasing responsibility managing or administering budgets * 2-3 years' experience working with database or spreadsheet management and data tracking applications such as Colleague, Informer, CROA * Ability and comfort utilizing technology tools such as Microsoft Office Suite, Office 365, and Dropbox. * Ability to manage multiple projects independently, with accuracy, attention to detail, and timeliness * Excellent interpersonal and communication skills, both written and oral * Excellent note-taking, minutes-taking, and documentation skills PREFERRED QUALIFICATIONS: * Associates Degree * Broad knowledge of procedures relating to community colleges * Experience with Colleague Student Information System Physical Requirements * Most of the job is sedentary, however, occasional periods of light work may be required, * Lifting up to approx. 35 lb. occasionally, * The worker will be exposed primarily to inside office conditions, but manufacturing and warehousing environments may occasionally be encountered. * Other physical requirements will include, but may not be limited to, the following physical activities: * Oral and written communication, * Employee must be able to receive, understand, and communicate verbal and written instruction and communicate in the English language. * Visual acuity appropriate for a normal clerical-type position * Hearing, * Grasping, * Pushing, pulling, lifting, reaching, - occasionally * Bending, stooping, kneeling, - occasionally * Climbing stairs - occasionally * Walking - frequently * Drive a vehicle. Occasional travel may be required

Information * Pay Range (Grade): $20.01 - $35.03 (H200) * Other Compensation Offered: Overtime, Compensatory Time * Employment Type: Full-Time, 40 hours per week * Organization: Citizen Services - Aging & Disabilities * Reports to: Program Manager, Maryland Access Point * Classification: Non-Exempt (41052) Who We Are At Carroll County Government, we look for people who are eager to engage in meaningful work that positively impacts our community. As public servants, our sense of purpose and motivation to work hard starts with the value we place on relationships with coworkers, community partners, and those we serve. We strive to build collaborative and passionate teams, with opportunities to learn and explore new possibilities in a welcoming workplace. As a team, we are committed, inspired, and connected to make a difference in the community. What You Will Do As an Administrative Associate for Aging & Disabilities, you will be responsible for performing administrative tasks to support office operations. We are looking for a customer service-oriented individual to greet and assist the public, process paperwork, and maintain file and computer management systems. The ideal candidate for this opportunity will possess excellent organizational and time management skills, be able to take initiative, and communicate well with others. The work you do will help support older adults and those with disabilities. Essential Duties * Maintain the monthly distribution of transportation tickets along with processing Veteran Shuttle registrations. Process purchase requisitions, payment vouchers, and minor purchase orders. * Provide assistance for the Senior Assisted Living Subsidy Program in accordance with COMAR regulations. * Greet and engage with visitors and employees using a trauma-informed approach in a professional and courteous manner. Serve as a point of contact for County agencies and clients. * Perform general support functions such as scheduling meetings, distributing mail, and retrieving information. * File documents and maintain paper and computer records management/file systems. * Compose, prepare, and process routine correspondence. * Provide general administrative support to overall office operations, assignments, and projects. * Complete assigned work in a timely fashion. Accept feedback. * Demonstrate an ability to collaborate and a willingness to learn. Participate in a supportive work environment. * Exhibit integrity, ethics, and fiscal responsibility. How You Will Succeed Your Skills * Microsoft Office Suite (Introductory) * Data Entry (Introductory) * Planning and Organizing (Introductory) Your Strengths * Service Excellence * Decision Making * Collaborating with Others * Attention to Detail * Digital Literacy * Professionalism * Fostering Communication * Information Management * Problem Solving You Might Be a Good Fit If Education and Experience * High school diploma or general education diploma (GED) * One or more years of related experience * A comparable amount of education and experience may be substituted for the minimum requirement. Required Licenses and Certifications * Valid driver's license Additional Information * Requires criminal background check as condition of employment. * May require completion of a basic computer skills assessment. Why You Will Love Working Here All the Benefits You Need Carroll County Government is dedicated to fostering a culture focused on the total well-being of our employees. For eligible employees, this includes: * Generous paid time off * 13 Paid Holidays * Flexible schedules and remote options, when applicable * Comprehensive, no deductible medical plans including prescription and vision coverage, low-cost dental plan, and County paid basic life insurance. * Pension, 401k, and 457 Retirement Accounts * Up to $9,000 in Tuition Assistance per fiscal year Find out more here: Carroll County Government | Carroll County, Maryland (carrollcountymd.gov) Carroll County Government is an Equal Opportunity Employer. The County Commissioners of Carroll County recognize the rights of all people, including County employees, to equal opportunity. Discrimination against County employees on the basis of race, color, religion, age, gender, national origin, sexual orientation, marital status, physical or mental disability is strictly prohibited. The Americans with Disabilities Act, Titles I and II, applies to County government employment. If you have questions, suggestions, or complaints, please contact Kristy L. Bixler, Director, Human Resources and Carroll County Government Americans with Disabilities Coordinator for Employment, at the Department of Human Resources (************) or Md. Relay 711/************. The mailing address is 225 North Center Street, Westminster, Maryland 21157. Questions or need assistance? Please contact us at ***************************, via telephone at ************ or stop by our office at 225 N. Center Street, Room 100, Westminster, MD 21157 during normal business hours. Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.

Job Title: Personal Assistant to the CEO Reports to: CEO Schedule: Full-time, Monday-Friday, 8:00 AM - 5:30 PM (occasional Saturdays) Compensation: $18-$21 per hour, based on experience About Us Bambini Montessori Academy is a growing Montessori-based childcare organization dedicated to nurturing children ages infant to 5 years old through a holistic, hands-on learning approach. We're seeking a dependable, motivated, and highly organized Personal Assistant to the CEO who will provide direct, day-to-day support across our locations in Gambrills, Ellicott City. This position is ideal for someone who thrives in a fast-paced, dynamic environment, enjoys variety in their day, and can confidently step into different roles when needed to support the smooth operation of the organization. Position Overview The Personal Assistant will work closely and directly with the CEO-both in person and on the go-to manage administrative, operational, and project-based tasks. The ideal candidate is proactive, organized, flexible, and comfortable driving between locations and handling a wide range of responsibilities. Key Responsibilities Provide comprehensive administrative and personal support to the CEO while maintaining confidentiality and professionalism. Manage calendars, appointments, schedules, and travel arrangements. Attend meetings alongside the CEO to take notes, manage follow-ups, and ensure timely completion of action items. Communicate on behalf of the CEO with staff, families, and external partners. Assist in organizing events, tours, staff meetings, and special projects across multiple locations. Step into various roles when needed to ensure smooth operations (e.g., greeting families, helping coordinate classrooms, or supporting staff coverage). Run errands, manage on-the-go tasks, and handle time-sensitive responsibilities. Support marketing, recruitment, and enrollment efforts as needed. Maintain strong organization and attention to detail in a fast-paced, changing environment. Qualifications Previous experience as a personal assistant, executive assistant, or operations coordinator (experience in childcare, education, or small business a plus). College degree preferred. Strong organizational, communication, and multitasking skills. Professional, reliable, and trustworthy with the ability to handle sensitive information. Must have a valid driver's license, reliable transportation, and be comfortable driving between locationsregularly. Proficient in Google Workspace, Microsoft Office, and general office systems. Able to work independently and anticipate needs before they arise. Ideal Candidate You're resourceful, dependable, and thrive on variety. You can shift gears easily-whether it's preparing documents, coordinating schedules, supporting an event, or helping out in a center. You enjoy being the right hand to a busy CEO and take pride in staying one step ahead. Compensation & Benefits Hourly Rate: $18-$21 (based on experience) Schedule: Monday-Friday, 8:00 AM-5:30 PM Company-provided laptop, phone, and gas card Paid time off and holidays Professional development and training opportunities Supportive, family-oriented work culture Opportunity for growth within a rapidly expanding childcare organization

Job Title: Administrative and Fiscal Support Specialist Company: Mfinite Consulting, LLC Employment Type: Full-Time, Contract Contract Duration: February 2, 2026 - February 1, 2027 Work Arrangement: Hybrid Compensation: Hourly rate based on qualifications and experience Job Description Mfinite Consulting is seeking a highly organized and detail-oriented Administrative and Fiscal Support Specialist to provide administrative, fiscal, and operational support within a public-sector, grant-funded environment. This role supports leadership and program teams with financial tracking, procurement coordination, professional development logistics, and day-to-day administrative operations. The ideal candidate is proactive, detail-focused, and experienced in supporting compliance-driven operations. Key Responsibilities Provide administrative and secretarial support to leadership and staff Assist with planning and coordination of statewide and regional meetings, trainings, and professional development activities Maintain and utilize fiscal and grants management databases and systems Support procurement activities, including purchase orders, RFQs, RFPs, and invoice processing Generate and maintain fiscal and programmatic reports Respond to inquiries from internal and external stakeholders with professionalism and discretion Proofread and review correspondence, reports, and official documents for accuracy and compliance Coordinate travel arrangements, timesheets, leave requests, reimbursements, and credit card reconciliations Manage calendars, meetings, and scheduling for leadership Prepare reports, presentations, spreadsheets, and other documentation as requested Maintain accurate electronic and physical filing systems Route and track incoming requests and assignments Perform additional administrative and operational duties as assigned Required Qualifications High school diploma or equivalent required Associates' or Bachelor's degree preferred Minimum of 3 years of experience in administrative support, office management, or fiscal operations Experience in public-sector, grant-funded, or compliance-focused environments preferred Familiarity with procurement and grants management processes preferred Required Skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience using Smartsheet Familiarity with financial or grants management systems Strong organizational, documentation, and recordkeeping skills Excellent written and verbal communication skills Ability to manage multiple priorities and meet deadlines High attention to detail and accuracy Ability to work collaboratively within a team Discretion in handling sensitive and confidential information Work Schedule Hybrid schedule with a minimum of two (2) in-office days per week. Tuesdays are mandatory. Equal Opportunity Statement Mfinite Consulting, LLC is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees and contractors.

Supported Employment services are designed to help individuals with varying disabilities gain and maintain meaningful employment. Our team helps by identifying client work interests and basic skills required, along with providing on the jobsite training and ongoing support. What to expect. Provide assistance to the Program Director and CEP staff Establish and maintain office procedures that support the team in performing all phases of the employment services including intake, engagement, assessment, job placement, job coaching and follow along Gather required demographic information, ensure that data required for billing is up to date in electronic health record Maintain up to date staff caseload charts to provide accurate tracking of caseload size, authorizations and billable services Perform monthly billing activities as required for each payer Maintain employment service related tracking systems that support monitoring fidelity i.e. job type chart, referral tracking, employer list Perform office tasks, such as answering phones, typing, photocopying, filing, etc. Process mail Track authorization/purchase orders, quality management activities and required timelines Oversee the ordering of supplies and keep inventory of office supplies stocked as needed. Observe and report any changes in individuals' conditions, physical and/or mental health Manage difficult or emotional individual situations, respond professionally for requests for assistance and support. Plan coverage for absences in conjunction with your supervisor. Complete training and documentation as required by regulation and accreditation bodies. Attend meetings as assigned. Perform other duties as assigned. What we need from you. High school diploma or GED. Two years of relevant work experience. A driver's license with 3 points or less and access to an insured vehice. Proficiency with Microsoft Office suite and experience with electronic health record preferred. What you'll get from us. At Sheppard Pratt, you will work alongside a multi-disciplined team led by a bold vision to change lives. We offer: A commitment to professional development, including a comprehensive tuition reimbursement program to support ongoing education and licensure and/or certification preparation Comprehensive medical, dental and vision benefits for benefit eligible positions 403b retirement match Generous paid-time-off for benefit eligible positions Complimentary Employee Assistance Program (EAP) Generous mileage reimbursement program Pay for this position is a flat rate of $18.50/hr. WHY SHEPPARD PRATT? At Sheppard Pratt, we are more than just a workplace. We are a community of healthcare professionals who are dedicated to providing hope and healing to individual's facing life's challenges. Join us and be a part of a mission that changes lives! #LI-HD1