Administrative coordinator jobs in Mesa, AZ - 450 jobs

Job Description Corporate Profile: Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs. Job Summary: Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Provides administrative support, performing a combination of various clerical and administrative duties requiring overall knowledge of systems, policies, and procedures. Responsibilities: Maintain the staff reception office area, greet visitors, and direct them to the appropriate government staff personnel. Receive and respond to calls from customers, government personnel at all levels, and the general public regarding requests for information, building services, and other services, including Freedom of Information Act document gathering. Shall schedule appointments, arrange interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by management or staff. Requires proficiency in Microsoft Window based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports. Shall design, organizes and maintain filing system. Maintain access to various databases in order to compile and provide information to government personnel. Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports. Education/Certifications: · High School diploma and two (2) years of experience. Minimum Requirements: Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability § to prepare and make group/executive presentations Excellent presentation skills § Strong analytical skills § Ability to conduct online research § Resourcefulness, initiative, and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision § Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance prior to reporting to work and maintain this suitability clearance Ability to work independently. Must dress in casual business attire and required to act in a professional manner at all times Qualifications: · 2 years of experience Corporate Summary: Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Account Administration Team as an Account Administration Specialist. We are seeking a professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in one of our various office locations on a hybrid basis. This role reports to the Account Administration Manager. The available shift for this position is Monday - Friday 5 PM - 2 AM ET/3 PM - 12 PM MT. Position Summary The Account Administration Specialist's core responsibilities include creating accounts on various systems for new hires, maintaining existing accounts, provisioning access to restricted systems/services and ensuring that access for those leaving GT is suspended in a timely manner. The team also maintains most of the firm distribution lists, shared mailboxes, cloud storage enterprise accounts, and Office 365 licenses. Candidate should also be flexible to work overtime as needed as well as on call on a rotation basis. Key Responsibilities Creates and maintains Active Directory and ADERANT accounts for GT employees, including account changes, deactivations and deletions. Manages cloud accounts in Microsoft Entra (Azure). Manages user accounts in 3rd party/external systems to include Dropbox, BOX, Google Workspace Sharefile, Preparis, eFax, PingOne Identity, ZOOM, etc. Creates and maintains firm wide distribution lists in AD on prem. Creates and maintains cloud groups on Microsoft Entra (Azure). Logs, tracks, and updates all requests via ticketing system (Ivanti). Identifies issues that require approval of Office of Firm Counsel and works closely to obtain approvals and track in SQL database for user recertification. Updates and maintains assigned service requests; follows up with clients and others in IT as needed. Provides Tier I support when required and On-Call support to Account Administration Team. May assist in training of new Helpdesk representatives and Account Administration personnel. Provides advanced support for HR, Office of Firm Counsel. Participates in identifying and implementing improvements for the Account Administration function. Serves as Account Administration SME on firm-wide technology projects and may manage small projects as assigned. Acquires and maintains advanced knowledge of Active Directory and GT Policies and Procedures related to account access rights and AD processes. Reviews communications regarding new policies, procedures, and system changes/outages. Maintains Account Administration documentation and procedures that include SOP's and QRC documentation. Qualifications Skills & Competencies Knowledge of Helpdesk and call center tools and operations. Detail-oriented with exceptional client service attitude; able to ask probing questions to quickly identify and resolve escalations. Effective team player, highly professional, able to maintain confidentiality of information. Excellent organizational, verbal and written communications skills; able to convey highly technical information in easy-to-understand non-technical terms and ability to interact with all levels of organization. Proven analytical, evaluative and problem-solving abilities. Ability to work independently, complete assignments within time limits and produce highest quality results. Proficient in documenting technical processes and procedures. Education & Prior Experience BA/BS Degree preferred. 3-5 years' experience in Active Directory or related experience. MCSA: Microsoft Certified Solutions Associate A+, AZ900 Azure Fundamentals, Security+ and Network+ certifications are highly desirable. Technology Proficiency with Windows-based software and Microsoft Office 365 required. Knowledge or experience with Ivanti ticketing system or similar. Knowledge or experience with SQL management. Knowledge or experience in PowerShell. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Arrowhead Credit Union is growing - we are excited about our expansion to Scottsdale, Arizona! Are you seeking a promising career in a growing organization? Check out this position. Are you warm, caring, friendly, and passionate about providing excellent service? Are you excited about giving back to your community? We want to speak with you - we are looking for Service Superstars to join our Team! The Account Administration Specialist performs various complex tasks related to member accounts, including assisting the branches and internal departments with clerical and administrative support. Essential Functions and Responsibilities Service Excellent communication skills, patience, and ability to clearly explain account maintenance concepts to members and team members. Ability to meet and promote team goals; exemplifies innovative problem solving, and maintains a positive working environment with all Arrowhead Credit Union (ACU) team members. Embraces new ideas, systems, and processes with a positive mindset. Assists with the resolution of credit union product and account maintenance inquires or requests. Serves as a department representative, answering incoming internal and external phone calls. Account Maintenance Accurately opens new membership or fiduciary accounts. Process new account openings, closures, and updates to existing accounts. Ensure proper documentation for account changes including ownership, beneficiaries, and account types. Maintain accurate and up-to-date member records in the core system. Ensure fiduciary account processing and maintenance meets Stare and Federal regulatory and compliance standards. Reviews and processes all incoming and outgoing Individual Retirement Account (IRA) requests. Performs IRA file maintenance. Validates and corrects Internal Revenue Service (IRS) tax forms 1099-INT, 1099-R, 5498, and other tax forms. Reviews and processes W-9, W-8 forms received from the members or other departments. Reviews and processes subpoenas, summons, search warrants, and levies within given authority. Communicates with legal or compliance agencies as required to fulfill requests. Accurately performs Medallion Signature Guarantees. Assists department management in reviewing and updating Arrowhead Credit Union as appropriate for accurate account maintenance and establishment. Provides feedback on department policies and processes to improve efficiency and service outcomes. Identify and escalate discrepancies or issues to the Account Administration department leadership. Benefits Include: (not a complete list) Wellbeing Weekly pay 401K Retirement Savings Plan with company match Paid time off accrual begins upon hire, 15 paid vacation days, 11 paid holidays Paid sick leave Company-provided life insurance at twice your annual salary Financial Education Programs DoorDash DashPass Health Medical, Dental, and Vision Insurance for part-time and full-time employees Modern Health Care.com subscription Teladoc Career Development Career development opportunities Team members are eligible to apply for assistance with educational expenses through ArrowHeart's scholarship program To learn more about Arrowhead Credit Union and our service culture, visit our Career page, and our ArrowHeart Foundation. The pay range for this position is listed below. Starting pay for successful applicants is generally within the minimum to midpoint of the pay range. Our consideration for pay is designed to support career growth and development over time. Offers extended depend on a variety of job-related factors, including but not limited to individual experience, knowledge, training, education, geographic location, market demands, and internal equity. Starting Pay: $25.97

Liberty Mutual Surety, a business unit of Liberty Mutual Insurance, is one of the world's largest global Sureties, including in the United States. Conducting business worldwide through fronting relationships and Liberty-owned subsidiaries, we provide bonds in over 60 countries for construction firms, manufacturers and suppliers, and commercial enterprises on an account and transactional basis. We are committed to building mutually profitable relationships by providing smart business solutions, ease of doing business, and consistent, responsive service. Liberty Mutual Surety is dedicated to the communities we serve and highly values a diverse workforce in more than 16 countries. Responsibilities: Underwrites new and existing subdivision account submissions of virtually all sizes and complexities utilizing underwriting authority granted by Chief Underwriting Officer and adhering to required underwriting guidelines. Makes thorough evaluations and assessments of a developer`s financial, technical, organizational, and management capacities, as well as apply a high level of subjective judgment of character, normally based upon data/insights provided by the field organization only. Incorporates expert level of knowledge regarding accounting, legal and organizational/managerial disciplines. With field underwriters and/or Bond Managers, meet with clients to facilitate assessments and/or provide direction for topics to be addressed with agents, principals, and others as necessary. Partners with field staff to identify, solicit, and contact significant producers in assigned territory under guidance from Bond Manager and more senior home office underwriting staff. Monitors, evaluates, and improves existing books of business from an underwriting standpoint as assigned and ensures compliance with Surety guidelines. Continuously evaluates the qualitative characteristics of new and existing business within assigned field offices. Assesses and identifies changes in all aspects of the business including, but not limited to, work program to financial strength criteria, nature of work performed (inherent risk), accuracy and timeliness of data flow, and exposure analyses. Coordinates and/or surfaces issues to manager and/or field Bond Manager. As directed by more senior staff/manager, monitors marketing, underwriting and/or administrative issues within various offices, as assigned. Prepare, recommend, and/or implement instructions for administering workflows and accounting/billing issues to service unique situations. Utilizes various applications and data and analyzes statistical and financial reports, claims data, and other financial exhibits/data to ensure the quality of existing and new business. Communicates issues of concern on new and existing business to the applicable field office product line underwriter and/or Bond Manager, as necessary and inputs data on accounts to complete or modify analyses and maintain lines of credit in a current and accurate matter. Pursues resolution of open issues, documents result and adjusts credit parameters extended to specific accounts based upon such facts and findings. Applies sound reason and business logic to credit recommendations, documenting such logic file and communicate credit recommendations to more senior Home Office and Field underwriting staff, as necessary. May directly manage and/or provide underwriting support and direction to less experienced underwriting staff/interns. As necessary, collaborates with Claims staff to evaluate and/or resolve claim issues and as appropriate, takes immediate action to restrict credit on affected account. Keeps senior underwriting staff/manager informed of claims issues. Represents Liberty Mutual Surety with competitors regarding co-Surety matters and attends industry functions (i.e., Regional NASBP conferences, AGC, and trade conventions). May speak as requested at external industry meetings. Leads special projects as requested/assigned. Train field staff on the art of subdivision underwriting. Review indemnity agreements prepared by the field, and account rates, for errors. In some parts of the country, underwrite subdivision business directly with Liberty appointed agents. Qualifications Degree in Business or related field typically required A minimum of 7 years expected, typically 10 years or more, of progressive surety underwriting experience and/or other related business experience with progressive responsibility desired Advanced analytical ability and decision-making skills to evaluate and judge underwriting risks within scope of responsibility Demonstrated ability to make and clearly communicate sound underwriting recommendations that includes complex analyses, both verbal and written, and displays strong interpersonal skills in dealing with internal and external stakeholders Must demonstrate comprehension of most complex technical underwriting issues and be capable of defining and implementing necessary underwriting and administrative processes/workflows About Us Pay Philosophy: The typical starting salary range for this role is determined by a number of factors including skills, experience, education, certifications and location. The full salary range for this role reflects the competitive labor market value for all employees in these positions across the national market and provides an opportunity to progress as employees grow and develop within the role. Some roles at Liberty Mutual have a corresponding compensation plan which may include commission and/or bonus earnings at rates that vary based on multiple factors set forth in the compensation plan for the role. At Liberty Mutual, our goal is to create a workplace where everyone feels valued, supported, and can thrive. We build an environment that welcomes a wide range of perspectives and experiences, with inclusion embedded in every aspect of our culture and reflected in everyday interactions. This comes to life through comprehensive benefits, workplace flexibility, professional development opportunities, and a host of opportunities provided through our Employee Resource Groups. Each employee plays a role in creating our inclusive culture, which supports every individual to do their best work. Together, we cultivate a community where everyone can make a meaningful impact for our business, our customers, and the communities we serve. We value your hard work, integrity and commitment to make things better, and we put people first by offering you benefits that support your life and well-being. To learn more about our benefit offerings please visit: *********************** Liberty Mutual is an equal opportunity employer. We will not tolerate discrimination on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability, veteran's status, pregnancy, genetic information or on any basis prohibited by federal, state or local law. Fair Chance Notices California Los Angeles Incorporated Los Angeles Unincorporated Philadelphia San Francisco We can recommend jobs specifically for you! Click here to get started.

Collabera is ranked amongst the top 10 Information Technology (IT) staffing firms in the U.S., with more than $550 million in sales revenue and a global presence that represents approximately 12,000+ professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers. Not only are we committed to meeting and exceeding our customer's needs, but also are committed to our employees' satisfaction as well. We believe our employees are the cornerstone of our success and we make every effort to ensure their satisfaction throughout their tenure with Collabera. As a result of these efforts, we have been recognized by Staffing Industry Analysts (SIA) as the “Best Staffing Firm to Work For” for five consecutive years since 2012. Collabera has over 40 offices across the globe with a presence in seven countries and provides staff augmentation, managed services and direct placement services to global 2000 corporations. For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning. Visit ***************** to learn more about our latest job openings. Awards and Recognitions --Staffing Industry Analysts: Best Staffing Firm to Work For (2016, 2015, 2014, 2013, 2012) --Staffing Industry Analysts: Largest U.S. Staffing Firms (2016, 2015, 2014, 2013) --Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US. Qualifications TITLE: CW Admin Clerk START: ASAP END DATE: 6 months + Pay Range: M=$15.00 Location: Chandler, AZ Position Summary: The primary responsibility of this role is to be responsible for the processing of various administrative activities generated via: account work queues, databases/reports and incoming correspondences (i.e., remittances, invoices, titles, customer/dealer/vendor generated correspondences, etc.). • Documenting activities on customer accounts such as: title release, title follow-up, account maintenance, bankruptcy status, total loss, transfer of equity and lease, etc. • Contacting appropriate agencies/vendors to secure information needed to complete title processing. • Contacting dealer personnel directly as needed to fulfill requests or tasks. • Complying with all internal and regulatory guidelines regarding title processes • Ensure compliance to TFS Policy and related standard operation procedures (SOPs). • Meet workgroup established expectations for production and quality. • Ability to utilize a variety of computer based systems simultaneously to complete tasks (multitasking). Additional Information REQUIREMENTS: •Must be able to work 8am-5pm, but be flexible to do 7-4 or 7:30-4:30, etc. •Professional demeanor - will be working and interacting with up to 125 other associates and managers within the department. •Strong attention to detail and organizational skills are required. •Ability to work independently •Ability to thrive in a compliance-based environment •Ability to multitask and be flexible with a high volume of workloads •Vehicle Titles experience is preferred •Proficiency with keyboard, Microsoft Office applications (Word, Excel, etc.) and Outlook •Ability to maintain regular and predictable attendance to support team and business objectives.

We're looking for driven and detail-oriented Administrative Assistant Interns to join our sales Business Support team within Mortgage Banking. In this role, you'll be a key partner in the mortgage process, providing critical support to sales leadership and ensuring smooth day-to-day operations. This internship offers hands-on experience in a fast-paced, client-focused environment where you'll strengthen your organizational and communication skills, collaborate with passionate professionals, and share ideas that help us innovate and elevate the client experience. About the Role Assist sales leadership in mortgage banking with a variety of administrative tasks that keep daily operations running smoothly. Handle essential duties such as taking notes, managing projects, and scheduling meetings to support team efficiency. Create presentation materials that reflect and amplify Rocket's culture and values. Gather and analyze performance metrics and reporting to help mortgage banking teams make informed decisions. Build and strengthen interpersonal sales skills through direct collaboration with team members and leadership. Contribute fresh ideas to improve processes and enhance overall business efficiency. About You Proficient in Microsoft Office Suite (especially Excel and PowerPoint). Excellent verbal and written communication skills Strong organizational and time management abilities. Ability to thrive in a fast-paced environment. Self-motivated with a competitive spirit and a passion for learning. What you'll get Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We've got your back. Check out our full list of Benefits and Perks. About us Rocket Mortgage was founded in 1985. Today, we're a Detroit-based, publicly traded company with a mission to Help Everyone Home. At Rocket Mortgage, we believe that home is more than the house you live in. Our wide variety of home loan options, tools and resources empower our clients to achieve their homeownership dreams. We're known as experts in the mortgage industry, but we're also innovators - we strive to create the best experiences for our clients from beginning to end. And we're not your typical employer. We're insistently different in how we look at the world and are committed to an inclusive workplace where every voice is heard. Apply today to join a team that offers career growth, amazing benefits and the chance to work with leading industry professionals. This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at ************************** .

We are seeking a dedicated and hardworking Office Executive II to lead a team of 35+ people for our Phoenix, AZ office. This is an outstanding opportunity to provide visionary and collaborative leadership that is integral to our success. As a recognized leader within the Phoenix and Arizona market, you'll be actively involved in client meetings and professional functions. Our ideal candidate will work closely with the Region Director and other members of the leadership team to coordinate and accurately address all business activities. You will be accountable for office-level performance, ensuring detailed execution and success. The candidate will LEAD the Phoenix, AZ operation while coordinating across the state in all facets including: Strategic Business Planning Financial Management Technical Oversight Staff Development Business Development Quality Assurance Client Management Community Engagement Leading the People: Build an inspiring team environment with an open communication culture. Set clear goals, delegate tasks, and closely implement deadlines for your team. Encourage team members to excel and achieve outstanding results. Listen to team members' feedback and resolve any issues. Recognize training gaps and provide mentorship to cultivate an outstanding team. Identify and develop emerging talent and leadership to build upward opportunities and succession planning. Lead 5-6 direct reports (Department Managers), ensuring they perform to the highest standards. Recognize high performance and reward accomplishments to keep the team motivated. Suggest and coordinate team-building activities to cultivate a collaborative spirit. Managing the Business: Grow office revenue and profit, ensuring financial goals are met. Coordinate successful contracting and project execution, collaborating closely with support staff. Stay current with industry knowledge to leverage Michael Bakers positioning for opportunities. Ensure staff works in an efficient and profitable manner, delivering high-quality work in the most effective way. Promote work share and develop a balanced office portfolio reflective of Michael Baker International's enterprise. Deliver the vision through the planning and execution of the annual business plan. Set clear and substantiated operational performance goals and metrics. Use Michael Baker Key Performance Indicators to regularly monitor and develop team performance. Report on metrics, identifying challenges and solutions as well as opportunities. Satisfying the Clients: Develop strategies with your team and other regional and national leaders that optimize growth and opportunity, benefiting all parties. Maintain, attract, and establish substantial and successful client relationships while growing relationships with industry leaders, competitors, teaming partners, and elected/appointed officials. Fully understand the Company's capabilities and possess the ability to sell and cross-market services. Help to multi-line key clients, continually bringing in new work and growing backlog. Determine direction and lead market awareness, including involvement in professional associations, technical articles, conferences, and boards. REQUIREMENTS Proven excellent communication skills and experience in community and professional leadership. Solid background in Transportation, Structural/Bridge or Municipal Operations and Business Development experience Bachelor's degree in Engineering, Planning, or a related field from an accredited program. Proven experience in Engineering or Project Management. 10+ years of experience leading and supervising personnel. 10+ years actively engaged with client management and business development. Experience managing a P/L preferred Established market relationships targeted to the Arizona marketplace. Experience with local, state, and/or Federal agency procurement and contracting. Proficiency with MS Office Suite and Oracle-based ERP Project Financial Reporting System COMPENSATION The approximate compensation range for this position is $161,750- $269,431 per year. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skills, and physical work location. BENEFITS We offer a comprehensive benefits package including: Medical, dental, vision insurance 401k Retirement Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Life, AD&D, short-term, and long-term disability Professional and personal development Generous paid time off Commuter and wellness benefits #LI-TS2 #LI-HYBRID

School Administrative Assistant Type: Public Job ID: 131841 County: Southwest Maricopa Contact Information: RIVERSIDE ELEMENTARY SCHOOL DISTRICT 1414 S 51st Ave Phoenix, AZ 85043 District Website Contact: Brittany Auld Phone: ************ Fax: ************ District Email Job Description: Now hiring a School Administrative Assistant! Apply online at ****************** Other:

Job Description Administrative Specialist About Us At Atlas Medical, we're expanding our team and are seeking a dynamic and compassionate Administrative Specialist who shares our passion for making healthcare better for all. If you're someone who values meaningful work, thrives in a supportive environment, and believes in enriching the lives of those you encounter, this may be the perfect opportunity for you. Location: Atlas Medical Care - 7227 E. Baseline Rd #129 Mesa, AZ 85209 Compensation: TBD by Experience Status: Full-Time, W2 Employee Schedule: Monday - Friday, 8 AM - 5 PM Job Summary The Administrative Specialist is responsible for overseeing daily administrative operations with a focus on billing and supervision. This role requires prior supervisory experience, supervising a team of 8-12 employees, and handling conflict resolution effectively. Key responsibilities include auditing charts, running detailed reports, and verifying benefits eligibility. Candidates with billing expertise are essential, and those with credentialing experience will be considered a strong asset. The ideal candidate will demonstrate strong communication skills and compassion when interacting with patients over the phone to effectively answer questions and ensure proper follow-through. Leadership, attention to detail, and efficient management of administrative processes are essential to success in this role. Perks & Benefits At Atlas Medical, we believe in creating supportive, enriching environments for our team members. Here's what we offer: Career Longevity: Our average employee tenure is 5 years. Professional Development: Comprehensive onboarding, training, and growth opportunities. Meaningful Work: Directly impact a vulnerable population and provide person-centered care. Employee Experience: Fun perks, rewards, and recognition programs. Comprehensive Benefits Package: 22 days of PTO Medical, Dental, and Vision insurance options 401(k) with employer matching Life, Accident, and Disability Insurance Referral bonuses Qualifications To thrive in the role of Administrative Specialist you must: Must have supervisor experience 1-2 years medical office experience preferred Medical Billing experience required Credentialling experience preferred Ability to relate well to staff and other professionals Service oriented mindset & Compassionate and caring attitude. Effective verbal & written communication & time management skills Valid Driver's License with proof of current insurance & reliable transportation. Valid AZ Fingerprint Clearance Card Current CPR Certification & Proof of Negative TB Test (we can test) What Makes Atlas Medical Standout? Our mission is simple yet profound: enrich every life we encounter. From our employees to patients and their families, we strive to provide services rooted in care, compassion, and expertise. Our continuum of patient-focused services-which includes Mobile Primary Care, Home Health, Palliative Care, Hospice, Outpatient Therapy, DME, and Medical Transport-is designed to address diverse needs seamlessly. Make a Difference with Atlas Medical Are you ready to impact lives every day, while growing within a company that values your dedication and contributions? We are expanding our team and seeking extraordinary individuals like you to join us on this inspiring mission. Apply Today If Atlas Medical Healthcare's values and your passion for enriching lives align, we can't wait to meet you. Apply now to join the Aegis team as an Administrative Specialist Aegis Celebrates Diversity and is committed to creating an inclusive environment for all employees, underscored by a Zero Tolerance policy for discrimination. Aegis Healthcare is an equal opportunity employer, welcoming applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity, or any other characteristic protected by law Ability to pass a criminal background check.

Brief - Optima Camelview Office Administrator/Coordinator Optima Camelview serves as Optima's primary corporate office in Arizona and is home to parts of the Architecture, Construction Management, Administrative, and Executive Team members. The Office Administrator/Coordinator plays a central role in supporting this environment by ensuring the office runs smoothly day-to-day and by maintaining a professional, polished experience for executives, team members, and visitors. This role owns all office logistics, coordinates meetings and onsite events, maintains clear documentation and SOPs, and provides high-touch administrative support. It requires a proactive, organized presence that anchors the daily operations of a high-visibility office. About Optima Optima is a privately held real estate firm with offices in Illinois and Arizona. For 47 years, Optima has been developing, designing, building and managing striking urban and suburban luxury residential communities. From the beginning, Optima aimed to reinvent housing by integrating the functions involved in new construction within one company. Optima controls and executes every aspect of the process in-house - development, design, construction, sales and management - for a dynamic system that offers greater focus and flexibility. Optima is committed to delivering extraordinary living through design, innovation, sustainability and management. Key Responsibilities Office Operations & Hospitality Office Environment Stewardship: Maintain a consistently professional, welcoming, and executive-ready environment reflecting Camelview's status as an Optima leadership hub. Mail & packages: Daily pickup, sorting, scanning/distribution; coordinate courier and shipping requests. Kitchen & supplies: Stock beverages/snacks; maintain inventory of office and print supplies; place orders as needed. Vendor management: Coordinate with service providers (shredding, printers, cleaning, office services); open and track service orders to completion. Facilities liaison: Serve as onsite point of contact for routine maintenance and building needs; escalate issues when appropriate. Workplace readiness: Ensure conference rooms, shared spaces, and visitor areas are always clean, organized, and prepared. Executive & Team Coordination Meeting support: Prepare rooms/AV, materials, and refreshments; provide onsite support during meetings. Materials & notes: Build simple agendas, print/collate materials, take action-oriented notes, and capture follow-ups. Scheduling logistics: Support onsite scheduling and coordination for Camelview leadership. Event coordination: Plan and execute onsite events such as team lunches, vendor meetings, and leadership sessions. Administrative Services & Compliance Notary services: Serve as onsite Notary Public (or obtain commission within 60 days; company-sponsored). Registrations & filings: Assist with periodic office or business registrations and administrative filings as needed. Document control: Scan, file, and maintain documents using clear folder structures and naming conventions. Process discipline: Maintain updated SOPs for recurring processes (mail, supply management, vendor workflows, hospitality, onboarding prep). Confidentiality: Handle executive, HR-sensitive, and confidential information with strict discretion. Success Measures (Outcomes/KPIs) Office readiness: Conference rooms, shared areas, and supplies consistently prepared without prompting. Operational cadence: Mail, packages, and vendor workflows completed predictably and on schedule. Documentation quality: SOPs and checklists are accurate, current, and consistently used. Professional presence: Visitors and executives experience a smooth, polished, leadership-grade environment. Candidate Profile A dependable, detail-focused administrative professional who blends the structure and reliability of an experienced office manager with the agility and growth mindset of a high-potential coordinator. You bring mature judgment, strong communication, and a service mindset suited for an office that hosts senior leadership. You take pride in making the environment run effortlessly and professionally. Core strengths Exceptional organization, follow-through, and attention to detail. Proactive service mindset; anticipates needs before they arise. Clear, warm, professional communication with executives, staff, and visitors. Ability to refine and document simple processes and keep them up to date. Calm, polished demeanor in a fast-moving and occasionally high-stakes environment. Capabilities Proficient in Microsoft 365 (Outlook, Teams, SharePoint/OneDrive). Strong Excel skills (lists, filters, basic lookups). Experience in office administration, hospitality, facilities coordination, or executive support. Strong file discipline: scanning, naming conventions, routing, and digital organization. High confidentiality, excellent judgment, and professionalism. Qualifications 2-6 years in office administration, hospitality/concierge operations, operations coordination, or similar fields. Notary Public (AZ) or ability to obtain within 60 days (company-sponsored). Exceptionally strong Microsoft 365 skills and comfort with collaboration tools. Ability to work fully on-site at Camelview with occasional onsite errands to nearby properties. Demonstrated reliability, professional presence, and service orientation. Working Style & Expectations Work hours: Core onsite hours 8:30 a.m.-5:00 p.m. (periodic early setup or occasional evening events may occur). Physical requirements: Ability to lift up to 20-25 lbs; stand/walk short distances; perform light physical tasks (stocking supplies). Technology & systems use: Maintain clean digital organization using shared drives, templates, and naming conventions. Confidentiality: Strict adherence to confidentiality policies, especially given the level of executive presence in the office. Customer-service orientation: Warm, polished, and helpful presence as the first point of contact at Optima's Arizona headquarters office. Other duties as assigned: Flexibility to support evolving office needs, special projects, and leadership requests. Benefits and Perks Competitive benefits and great perks make a huge difference; we get that, so you'll get them too. Team Members receive a competitive 401k match, paid parental leave, paid time off, and a 100% company paid medical plan option. At Optima, we believe benefits should be meaningful and a part of what makes us great! Come as you are! At Optima we celebrate diversity and are committed to creating an inclusive environment for all team members. Optima evaluates qualified applicants without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or other legally protected characteristics Optima does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to Optima team members or the Optima people experience team. No placement fees will be paid to any 3rd party unless such a request has been made by the Optima people experience team.

At Garrett Motors we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at Garrett Motors is absolutely critical to its success. Our promise is to keep delivering the same award winning service and value that our community has come to expect from us through the years. This role is a part-time role, which is all day Monday (8am-5pm), Friday (8am-1pm), every 4th Saturday, and as needed throughout the week. Benefits Medical Dental Vision 401K Paid Vacation Discounts on Products and Services Great Work Schedule Responsibilities Answer dealership group phones, greet and receive prospects and customers Direct customers to the correct department, notify the appropriate person that a customer is waiting, and introduce the customer to the salesperson Recall cash, checks and credit card payment and issue receipts to customers Work cooperatively with sales, service, and other internal teams Communicate with callers and visitors in a professional, friendly, and efficient manner Type memos, correspondence, reports, and other documents Assist in scheduling and confirming sales and service appointments Other duties as assigned Qualifications Excellent listening/communication skills, outgoing and positive personality Punctual nature and ability to handle schedule flexibility and dynamic work environment Professional appearance and eager to improve on all aspects Valid driver's license and clean driving record Bi-Lingual is preferred We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The Executive Administrative position would be responsible for independently performing day to day tasks in alignment with TCS Management systems. The responsibilities involve: 1. Reception tasks * Reception Management * Receive clients & guest at the front desk. Review and coordinate all arrangements as required for Client visits (including making arrangement for local travel, transportation, accommodation, banquets etc. in consultation with Admin N.A. Corporate Office. * Receive & dispatch Fedex, UPS, DHL and other packages * Mail collection and distribution. * Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings. * Order & manage supplies (pantries, copiers, office supplies, etc.) * Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg management for the same. * Maintain Seat Occupancy data. * Create UPS Shipping label request * Arranging various events (in-house, as well as external) as requested by the location leadership (while abiding with all TCS Policies / Guidelines) * Billing and any other Admin duties that may be required / assigned by Supervisor from time to time. 2. Administrative tasks Facility Management: Handling all aspects of Facility Management (comprising of but not limited to Managing Security requirements, Housekeeping, Material Movement, Front Office Management, Inventory Management, Compliance Management etc.) Security: Handling all aspects of Physical Security, including but not restricted to ensuring optimum functioning of all Security and Access Control Systems. The role involves monitoring CCTV coverage, analysis of CCTV and Security systems data, Electronic access functions involving assigning / revoking, reconciliation of data, report generation etc.), with a view to ensure implementation of and compliance with all Information & Security Policies. Procurement and Inventory Management - Timely procurement to make sure office supplies and break room supplies such as tea/coffee are refilled throughout the facility at regular intervals. Purchase Functions: Ensure time procurement of items required for the locations are procured by adhering / complying with all aspects of TCS Purchase policies as enshrined in TCS Purchase Manual (including Negotiations, Vendor Management, Purchase Requisitions, Processing Payments etc Audits: Ensure audit readiness of the location at all time by complying with and enforcing TCS Policies. * Ensuring that the location complies with all statutory requirements, building codes etc. Others: Ensuring compliance and adherence to Work Environment Guidelines (WEG) and HSE Guidelines (TCS Processes which will be made available later). * Maintaining record of Health Safety Environment Data as per the TCS process to be able to go through internal/external audit. * Conduct Fire Safety & Health Safety Briefings & Drills at regular intervals to ensure compliance with TCS Policies. * Coordination with Property Managers to ensure a conducive working environment on site and to ensure compliance with Statutory and building guidelines and for conduct of above drills. * Ensuring 100 percent availability of all Safety, Security Equipment and other office systems / equipment. * Ensuring policies relevant to material movement and Shipping are complied with. * Coordination with various stake holders (both internal and external), regular liaison / interaction with TCS Senior Executives to understand project requirements and other aspects requiring Admin attention. * Liaison with landlord and other stake holders at regular intervals to build a working relationship so as to be able to meet various TCS requirements. * Making MIS for Expenses, Seat Occupancy, Seat Management, Budgeting, Provisioning, etc. * Preparation of Annual and Quarterly Budget of the location in consultation with Location Admin Head and having the budget and expenses reviewed/approved by Head of Administration, NA. * Monitoring budget utilization and invoice payment process. Create and update spreadsheets as required. * Ensuring valid agreements are available for all vendors. * Be available on site on all working days to ensure effective Administration of the premises. * Any other Admin requirement that may be required from time to time / as directed by Admin Head, N.A Qualifications and associated Attributes: 3. Associate degree. 4. 4-7 years' experience in Administrative Function of a medium sized facility (> 300 associates) preferred. 5. Should possess excellent English communication skills (written & verbal) 6. Should have good computer skills: Microsoft Office (especially word, excel, power point etc.). 7. Should have knowledge of: - (1) Office Management & Maintenance activities, (2) Safety, firefighting and fire control systems, (3) Physical security system and its integration with IT security policies / requirements, (4) Personnel management, (5) Purchase / Procurement processes, (6) Finance / Accounting processes etc. 8. Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment. 9. Should possess: - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability. 10. Should be: (1) Proactive (2) Self-motivated (3) Flexible (4) Adaptive (5) Professional (6) Able to multitask, (7) Accessible on phone for any emergent requirement at the location and (8) Available for work outside of regular business hours if needed. Salary range: $45,216 - $59,520 a year #LI-DNI

Job DescriptionPersonal Assistant / Administrative Assistant State Farm Agent Team MemberTempe, AZ 85283 $20$26 per hour (DOE) Full-Time or Part-Time available | MondayFriday | Stable Office Role A well-established State Farm Insurance Agency in Tempe, AZ is seeking a Personal Assistant / Administrative Assistant to support daily agency operations, scheduling, and compliance-related tasks. This role is essential to keeping the office organized and running efficiently. Insurance licensing is not required, though opportunities to grow within the agency are available for those interested. Responsibilities include, but not limited to: Run payroll twice per month Manage calendars, confirm appointments, and send reminders Assist with scheduling and internal coordination Access and work within State Farm systems (training provided) Review commissions and verify accuracy Balance accounts and assist with payment processing for compliance Compile and organize data from team members Communicate with clients by phone, email, and text Send thank-you cards and follow-up communications to new clients Use Outlook and office tools to maintain organization Assist with daily operational duties. What Were Looking For Experience as a personal assistant, administrative assistant, office assistant, or coordinator Strong attention to detail and ability to handle confidential information Comfortable with Outlook, email, and basic office software Professional communication and time-management skills Bilingual (Spanish/English) is a plus, not required Why This Role Competitive hourly pay Stable, long-term position Supportive State Farm agency environment No insurance license required to start Opportunity to grow into expanded or licensed roles Submit your resume today to join a local State Farm agency and play a key role in daily operations.

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions. The ideal candidate for this role will be a highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Maintaining positive working relationships with internal and external partners. * Reconciling PO receivers via Coupa. * Invoice processing via Coupa. * Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. * Creating and maintaining vendor and employee master files. * Reviewing and reconciling customer statements and accounts. * Receiving, placing, and filling customer orders and purchase orders. * Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. * Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities * Excellent listening and communication skills. * Intermediate proficiency in Microsoft Office Suite. * Positive interpersonal skills with strong attention to detail. * Ability to work in both a team environment and independently. * Ability to thrive in a multitasking environment. * Bilingual in Spanish a plus. Education and Experience * 1+ years of administrative experience is required. * Construction supply and equipment industry knowledge a plus. * Experience with Coupa is preferred. Physical Requirements * Must be able to sit or stand for prolonged periods of time. * Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

About Northern Trust: Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889. Northern Trust is proud to provide innovative financial services and guidance to the world's most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world's most sophisticated clients using leading technology and exceptional service. The Northern Trust Company seeks an Assoc Specialist, Fund Admin, HFS to review daily and monthly funds and business entity closing summaries. Report and analyze financial data to be disseminated to clients and investors. Close daily and monthly books and records of funds to generate and QC Funds complex Management and Incentive fees and fund performance figures. Prepare financial statements for funds and ensure accuracy of each fund's annual financial statements. Resolve accounting-related questions on financial transactions and resolve technical accounting policy questions. #LI-DNI Position requires a Bachelor's degree in finance, Business Administration, Accounting, or a related field and 3 years of experience with fund administration. Experience must include a minimum of: 3 years of experience with delivering Net Asset Value and Gross Asset Value packs to client according to schedule; 3 years of experience managing accurate booking and review of all capital activities; 3 years of experience analyzing fund manager statements to facilitate the accurate valuation of a fund; 3 years of experience performing reconciliation of valuations; 3 years of experience gathering business requirements for GAP analysis and preparing Functional Requirement Documents; and 3 years of experience reviewing monthly fund and business entity closing summaries. Part time telecommuting may be permitted. 5% domestic and international travel required. #LI-DNI JOB LOCATION: Tempe, AZ. Rate of Pay: $90,820.00 - $154,280.00 per year. To apply, please visit ********************************* and enter job requisition number R150559 when prompted. Alternatively, please send your resume, cover letter, and a copy of the ad to: G. Duggan, 181 W. Madison, Chicago, IL 60602. Salary Range: $90,820.00 - $154,280.00 Salary range is a good faith estimate of base pay. Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits. Northern Trust also provides a discretionary bonus program that may include an equity component. Working with Us: As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose. We'd love to learn more about how your interests and experience could be a fit with one of the world's most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater Reasonable accommodation Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at *****************. We hope you're excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people. Apply today and talk to us about your flexible working requirements and together we can achieve greater.

Do you want your voice heard and your actions to count? Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world's leading financial groups. Across the globe, we're 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world. With a vision to be the world's most trusted financial group, it's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career. Join MUFG, where being inspired is expected and making a meaningful impact is rewarded. The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details. Job Summary: This role is in the Global Financial Crimes Division (GFCD) of MUFG Bank, Ltd. The role will be focused on supporting the administration and execution of the GFCD Issues Management Department (IM), by developing governance and procedural documents, providing guidance to ensure conformance with Program Governance requirements, and creating training materials and job aids. The role will also oversee the review and challenge processes and coordinate the implementation and execution of the GFCD IM Standard and Procedures across MUFG's Global network and will report directly to the Head of GFCD IM Program Governance. Responsibilities: * Liaise across all three of the MUFG financial crimes compliance lines of defense, including core second-line programs in Financial Crimes (Sanctions, Anti-Money Laundering, Anti-Bribery & Corruption) and Core Compliance, business functions, Internal Audit, Compliance Testing, and Exam & Audit Management in furtherance of Issues Management policy, standard, and procedure implementation and execution * Develop subject matter expertise regarding Issues Management policy, standard, and procedures * Drive review, development, and enhancement of Issues Management policy, standard, procedures, control documents, training materials, along with other program execution documents * Collaborate with regional financial crimes offices to align global and regional requirements for Issues Management policy and procedures, including review & challenge processes * Collaborate and liaise with stakeholders to drive consistently in the implementation of GFCD policies and policies across all three MUFG lines of defense * Support compliance activities and perform program governance duties, including projects and ad hoc duties as assigned * Administer and provide substantive content in connection with key governance forums, including staff and stakeholder meetings Qualifications: * 3 plus years of experience in Financial Services, preferably in Financial Crimes Compliance, Risk Management, Internal Audit or related areas * Experience drafting, reviewing, implementing, and monitoring policies and procedures * Proven track record of designing and delivering training in a professional setting * Experience managing and tracking projects or organizational objectives * Strong interpersonal and written communication skills * Excellent problem-solving skills * Team-oriented approach to completing objectives * Ability to influence key stakeholders across various divisions within MUFG * Strong ability to drive complex discussions with MUFG management and stakeholders * BA/BS Degree preferred * ACAMS, relevant professional qualification, and/or experience in client-service industry is a plus * Up to 10%, travel for international and domestic The typical base pay range for this role is between $85,000 to $109,000 depending on job-related knowledge, skills, experience and location. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, and paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below. MUFG Benefits Summary We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance, (ii) the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, (iii) the Los Angeles County Fair Chance Ordinance, and (iv) the California Fair Chance Act) to the extent that (a) an applicant is not subject to a statutory disqualification pursuant to Section 3(a)(39) of the Securities and Exchange Act of 1934 or Section 8a(2) or 8a(3) of the Commodity Exchange Act, and (b) they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA). The major responsibilities listed above are the material job duties of this role for which the Company reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of conditional offer of employment, if any. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified. We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual's associates or relatives that is protected under applicable federal, state, or local law.

Base Compensation: Starts: $17.00 Respond to Vendor Calls, fill in as back-up, greet and assist guests Answer phones, return voice mail messages and direct calls Respond to emails, schedule, and prepare office meetings, and assist with training. Clerical work (copy, scan, file, etc.), conduct INTAKE Interview with potential clients Follow up on client calls Back-up as needed for DSP Other projects as assigned by the manager

Who We Are: Sequoia is the strategic partner helping investor-backed companies of all sizes achieve their business goals through smarter people spend. For 24 years, we've guided the most innovative employers to navigate growth and get the most out of their global people investment. With our expert advisory team and integrated platform, we help clients drive business impact through their total comp and benefits, improving executive decision making, controlling costs, protecting the business, and elevating the employee experience. Visit Sequoia.com or follow us on LinkedIn to learn more. Are you passionate about precision, people, and making an impact? Sequoia is on the lookout for a Senior Compensation Admin Specialist to become a vital part of our dynamic Compensation Outsourcing team. In this high-impact role, you'll collaborate with a diverse portfolio of innovative clients-ranging from fast-growing startups to industry leaders-to shape and support their compensation strategies. You'll be the go-to expert for ensuring data integrity, driving market competitiveness, and aligning pay practices with each client's unique compensation philosophy. From maintaining job architecture and benchmarking roles to supporting compensation cycles and crafting compelling compensation communications-you'll be at the heart of it all. This isn't just another job-it's a launchpad. At Sequoia, you'll gain exposure to a wide array of industries and have a clear path to grow into consulting or platform enablement roles. If you're ready to elevate your career and make a real difference in how companies reward their talent, we want to hear from you! What You Get to Do: This position is based in Tempe, Arizona and only candidates within a commutable distance to our Tempe office will be considered . Maintain clean and accurate internal job data for your clients within Sequoia's Compensation and Benefits technology platform through audits and recommendations. Assign new roles into your clients' existing job architecture and update changing roles. Recommend and audit market survey matches for accurate job benchmarking. Review and validate proposed salaries and equity awards against defined pay ranges. Assess and recommend salary positioning for jobs or candidates using applicable criteria (e.g., years of experience, skills). Compile and audit equity award lists for Board approval. Update salary, bonus, and equity cost models for both executive and non-executive roles. Guide clients on managing third-party rewards vendors and technologies. Support compensation market data submissions using client census data. Configure and support your clients' Compensation Cycles using Sequoia technology. Generate and update compensation communication materials. Answer questions from business stakeholders about compensation processes and policies on behalf of your clients. Apply compensation policy rules to specific employee scenarios (e.g., bonus proration). Train HR teams to effectively communicate compensation and rewards programs. What You Bring: 2+ years of experience in compensation analysis, benchmarking, and compensation cycle support. Strong understanding of compensation tools, market data, and job architecture. Excellent attention to detail and ability to audit and validate data. Passion for client satisfaction and a track record of exceeding expectations. Ability to quickly learn and support new technologies. Strong communication skills and a collaborative, team-oriented mindset. Sequoia's Culture - Our most important asset Integrity Passion for service Innovative Growth oriented Caring for others Promise-centric Focused on relationship building Sequoia provides equal opportunity to all applicants without regard to race, color, creed, religion, citizenship, national origin, age, sex, sexual orientation, gender identity, pregnancy, marital status, military or veteran status, disability, or any other basis prohibited by applicable law. Compensation & Benefits Sequoia provides competitive compensation including base salary, performance-based bonus programs, and comprehensive benefits package. Sequoia's Candidate Privacy Policy *******************************************************

FLSA STATUS: Non-Exempt REPORTS TO: Branch Director This is a temporary interim position for Branch Administrative Coordinator. The Branch Admin Coordinator is responsible for coordinating the front desk receptionist and administrative duties for the branch. Responsibilities include: greeting members and visitors, compiling and tracking information for reports, entering data into club database system and supporting the Food program. JOB RESPONSIBILITIES Receives and processes membership applications and session enrollments Supports the administration of the Food program Manages member attendance records Manages front desk reception area Manages receipt of all membership payments EDUCATION and/or EXPERIENCE, LICENSURE and CERTIFICATION Must possess a high school diploma or equivalency certificate and 6 months of work related Customer Service experience Must obtain/maintain a current CPR, First Aid, and Food Handler's Certification (within first 90 days of employment) Must have and maintain a valid Arizona driver's license KNOWLEDGE, ABILITY and SKILLS Working knowledge of federal and state laws and company policies and procedures Ability to participates in investigations Ability to support the physical property and assets of the Club Ability to maintain and cultivate excellent member/family and community relationships and possess excellent customer service skills Ability to interact effectively and communicate (in writing and orally) with a variety of youth, staff, volunteers, families, and community members. Proficient skills in the use of Microsoft Office software, including Outlook, Word, and Excel Ability to articulate for giving, serve as an ambassador, engage in relationship building and promote philanthropy Ability to support the efficiency of Volunteers and future workforce needs to support volunteer program operation English/Spanish speaking is preferable WORKING CONDITIONS and DRIVING Travel between Boys & Girls Club of the Valley sites and schools and various field trip sites as well as in the community is required. Must meet the insurance standards of Boys & Girls Club of the Valley Work is primarily performed in the Club and local community Hours are based on school calendar - evening hours are required during the school year; hours will vary during summer and school breaks; occasional weekend hours are required