Administrative coordinator jobs in Mississippi - 400 jobs

JSUOnline at Jackson State University is now accepting applications for the position of JSUOnline Administrative Assistant. * Serve as the professional and courteous first point of contact for JSUOnline, handling phone calls, entails, mail, and visitor inquiries. * Coordinate and manage daily office operations, staff support services, supplies, equipment, and facility needs, including inventory and maintenance. * Organize calendars, schedule appointments, and arrange meetings, events, and orientations. * Manage and update departmental records, files, and databases; screen and route correspondence appropriately. * Prepare, process, and track financial transactions, invoices, budgets, and expense reports; order office supplies. * Book travel arrangements and manage related documentation. * Create, proofread, and edit internal communications, reports, and documents. * Send welcome entails and other communications to online students. * Supervise student or temporary workers as needed and support overall student service functions. * Participate in professional development activities and maintain a clean, organized, and professional office environment. * Perform other duties as assigned. Typical Qualifications * High school diploma or equivalent required. * Associates or Bachelor's degree preferred. * 2+ years of administrative support experience, preferably in higher education. * Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace. * Strong organizational and communication skills. * Ability to manage multiple priorities, work independently, and maintain confidentiality. * Ability to manage time and meet deadlines.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

ID: ARS-SEA-027 Program: ARS Wage/Hr: $36.00 Hours/Week: 30 Minimum Age: 55 For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States. NEW Solutions connects experienced workers (ages 55+) with the USDA Agricultural Research Service (ARS). These experienced professionals provide administrative, scientific, and technical support to the Agricultural Research Service through the Experienced Worker Program (EWP). Positions listed here do not guarantee employment for any definite period. Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary. The enrollment relationship between NEW Solutions and the Enrollee is an ?at-will? relationship. This means that an Enrollee is free to terminate enrollment at any time during the enrollment period, and NEW Solutions and the Agency have the right to terminate the relationship with the Enrollee. PLEASE NOTE: An ?Enrollee? is not a federal employee, nor an employee of NEW Solutions. An ?Enrollee? is a participant in a grant program established through a Cooperative Agreement funded by the agency and administered by NEW Solutions. The enrollee shall not sign federal documents, authorize the use of federal funds, nor initiate or conduct federally funded research projects. The enrollee shall not author articles for publication as a federal employee, nor coordinate scientific research between the Government and private industry. The enrollee shall not present themselves as a Government employee or Government representative at meetings both foreign and domestic or when coordinating federal agencies? areas of research. The enrollee shall not make decisions on federally based research on behalf of Government policy makers, and the enrollee shall not supervise any Government employees. This opportunity applies to applicants legally eligible to work in the United States. * This position will be open until filled. Qualifications: Minimum of 5 year(s) of experience in performing as an Administrative Officer. OR BA/BS Degree N/A Experience required with Windows, MS Word, MS Excel ARIS Systems, Dashboard Duties: Provides advice and guidance to operational support services and activities such as but not limited to Budget and Fiscal, Personnel, Procurement/Contracting, Property, Computing Services, Laboratory Services, Facility Management, Warehousing, Grants/Agreements, and Safety/Environmental Health. Provides technical advice and assistance on budget development by analyzing and recommending changes related to staffing plans, funding, and equipment. 20% Advises on the translation of technical program requirements and the development of preliminary contract specifications, to ensure that adequate documentation, approvals, clearances, justifications, and funds are available as requested. 20% Provides advice and guidance on personnel actions. 20% Provides advice and guidance on location facility management program which includes coordination and direction of the any R&M programs. 20% Analyzes current financial systems for accountability and recommends establishment of effective controls and operational procedures for financial accountability. 20% Other: Physical requirements: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.

This position provides a broad spectrum of analytical and strategic functions to the Mississippi Power - Business and Industry Services (B&IS) group. The B&IS group operates in a dynamic environment aimed at providing tailored engineered solutions to our customer base spanning a broad range of technologies and applications. The targeted customers include municipalities, schools, universities, hospitals, federal, industrial as well as commercial customers. B&IS is a licensed engineering firm as well as a general contractor operating primarily in the 23-county service area of Mississippi Power Company. The services we provide include energy efficiency and conservation measures related to air-conditioning, heating, lighting, controls, water, etc., back-up generation and renewable energy source solutions, as well as specific industrial and commercial solutions related to process improvements and productivity enhancements including O&M services. The Marketing Administrator in B&IS is a pivotal role, responsible for marketing strategies and optimizing operational efficiencies. This position serves as a critical link between B&IS and accounting, supply chain, and compliance, ensuring seamless integration and execution of business objectives. The Marketing Administrator is tasked with analyzing market trends, developing promotional strategies, managing contracts, and guiding project management compliance requirements. Additionally, this role is instrumental in maintaining regulatory compliance and coordinating with the MS Department of Revenue Services on contractor tax matters. By leveraging analytical skills and strategic insights, the Marketing Administrator contributes to the overall growth and success of the B&IS team, aligning with Southern Company's commitment to innovation and excellence. The position interacts daily with all members of the B&IS group to ensure that the workflow process proceeds smoothly from conception of a project to engineering then to construction and closeout including payments, invoicing, record keeping, reporting, and compliance. The position works with MPC Corporate Com to develop marketing and promotional strategies for the group along with supporting collateral material aimed at highlighting and perpetuating the business in various customer markets. Job Requirements: + The position is responsible for overseeing all compliance-related requirements for the B&IS group. Analyzing work scopes for individual projects to determine compliance requirements that meet the following: + contracting terms and conditions + state laws around engineering and construction work + federal contracts with varying Federal Acquisition Regulations. + MPC policies + bonding and insurance requirements + This position is responsible for managing contractor tax for all of MPC, collaborating with accounting and the Mississippi Revenue Department in managing contractor tax requirements. This position will calculate, pay and maintain tax records and be the lead for responding to audits associated with contractor tax. + This position is responsible for managing MPC B&IS Policies and modifying as needed per changes in compliance requirements including changes to state or federal law _._ + This position is responsible for analyzing and tracking compliance training requirements based on MPC B&IS Policies, general contractor requirements, and ensure all B&IS employees' compliance training is up to date. + This position is responsible for assisting with key project management duties: contract review and approval, accounting review, legal review, registering and filing permits and certifications, obtaining performance and payment bonds, managing invoicing, creating purchase requisitions and developing proposals. + This position is responsible for tracking and reporting profitability of individual projects as well as business profitability. This position will extract data from JETS, OACS, and the B&IS database for analyzing and calculating revenue and expenses associated with all projects. + This position is responsible for managing contracts with customers and sub-contractors while working with Accounting, Legal and Supply Chain on contract approval. This position is responsible for analyzing individual contracts and ensure proper accounting and legal reviews are completed. + This position is responsible for maintaining B&IS O&M inspection and action item tasks. This includes analyzing inspection reports and creating corrective work orders based on criticality. + The position works with MPC Accounting and Accounts Payable to ensure that B&IS projects are being timely invoiced as well as paying our suppliers and subcontractors in adherence to contract requirements and policies. + This position takes a proactive lead in developing Marketing promotional materials strategically aimed at highlighting the capabilities, breadth, and successes of the team. Education and Experience: + Bachelor's degree in marketing, business administration, accounting, finance, construction management or work experience in the related fields. + Experience in one or more of the following areas: contract management, financial analysis, contract administration and contract development is preferred. + Experience with data analysis and financial reporting is preferred. + Project management experience preferred: familiarity with project management methodologies and tools to effectively support project execution. Knowledge, Skills and Abilities: + Excellent communication skills, both oral and written, are vital to fulfilling the requirements of the position. This includes active listening as well as speaking concisely. + Demonstrated analytical, interpersonal, and creative problem-solving skills. + Proficient with various Microsoft Office programs such as: + Word + Excel + PowerPoint + Proficiency in data analysis and financial reporting. + Strong organizational and multitasking abilities. + Ability to work independently and take initiative. + Must be a "people person" with a positive outlook who easily interacts with team members as well as having "Customer Service" focus. + Must be able to work inter-departmentally with groups including Marketing, Accounting, Supply Chain, Legal, Compliance & Auditing, as well as Division Operations. + Must be able to collaborate externally with customers, vendors, contractors, engineering firms, etc. + Must have a "sense of urgency" and be able to multi-task and get work accomplished quickly with a heightened focus upon accuracy and organization all with an attention to detail. + Must be comfortable with and able to work within a structured setting of procedures, rules, and regulations where compliance within such a framework is required. + Must be knowledgeable with invoicing processes and able to learn various customer invoicing interfaces. Behavioral Attributes: + Demonstrates Our Values (Safety First, Unquestionable Trust, Superior Performance, Total Commitment) + Models Ethical Conduct + Ability to cultivate a team environment for project success. + Ability to resolve conflict between individuals and functional areas. + Enjoys working with a large and diverse group of people to accomplish projects as a team. Work Location and Travel: + The team works in a dynamic office building environment together daily with frequent one-on-one interaction as well as team interactions. + The individual will be expected to leave the office from time to time and travel to other MPC work locations as well as potentially to customer locations, project construction sites, city and county offices and Federal offices within our service territory. Must have a current active driver's license. + The individual will have the opportunity to travel outside of MPC's service territory for training and conferences from time to time. Additional participation in committees as well as meetings at other Southern Company sites may be required from time to time. **Mississippi Power** , a subsidiary of Southern Company, provides clean, safe, reliable, and affordable energy to more than 192,000 customers and communities in 23 southeast Mississippi counties. For over 100 years, Mississippi Power is a leader in customer service, workforce development and education, environmental stewardship, and employee volunteerism. The company is an industry leader when it comes to working safely, providing around-the-clock reliable service and its expert storm response. Mississippi Power has been at the forefront of innovation in the state through strategic partnerships in electric transportation and solar energy. The company has worked with the Coast Transit Authority to put the state's first electric public transportation bus in operation and with Forrest County Agriculture High School on the state's first electric school bus. It also partnered with the Hattiesburg Zoo on a new electric train and worked with the country's largest Domino's franchise to electrify its delivery fleet. Also, a leader in renewable energy, Mississippi Power partnered with the Naval Construction Battalion Center to install the first microgrid at a Navy facility. The company was among the first to introduce utility scale solar in the state with nearly 160 MW of renewable energy produced, enough to power 23,000 homes for a year. Mississippi Power's mission is to provide world-class value to our customers and communities every day. Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit *********************** . Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here **************************************************** . Additional and specific details about total compensation and benefits will also be provided during the hiring process. Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law. Job Identification: 16437 Job Category: Administrative & Clerical Job Schedule: Full time Company: Mississippi Power

Provides technical assistance under the direction of the registered nurse for a defined group of patients to achieve quality patient outcomes. Provides service functions and communication to staff, patients, and guests. Performs other duties as assigned. Responsibilities Assesses the patient under the direction of a registered nurse. Collects patient data. Performs technical skills under the direction of the registered nurse. Contributes to the development of a plan of care under the direction of a registered nurse. Implements the plan of care under the direction of a registered nurse. Provides patient care and assistance to nursing staff as directed. Participates in activities designed to improve health care delivery. Builds knowledge base regarding clinical leadership. Participates in ongoing educational activities. Completes assigned goals. Requirements, Preferences and Experience Education Minimum: Meets or exceeds all academic requirements. Experience Minimum: Currently enrolled as a full time student in an approved licensed practical nursing program and completed a minimum of 3 months. Licensure, Registration, Certification Minimum: BLS certification within 14 days of hire date Special Skills Minimum: Computer literacy. About Baptist Memorial Health Care At Baptist, we owe our success to our colleagues, who have both technical expertise and a compassionate attitude. Every day they carry out Christ's three-fold ministry-healing, preaching and teaching. And, we reward their efforts with compensation and benefits packages that are highly competitive in the Mid-South health care community. For two consecutive years, Baptist has won a Best in Benefits award for offering the best benefit plans compared with their peer groups. Winners are chosen based on plan designs, premiums and the results of a Benefits Benchmarking Survey. At Baptist, We Offer: Competitive salaries Paid vacation/time off Continuing education opportunities Generous retirement plan Health insurance, including dental and vision Sick leave Service awards Free parking Short-term disability Life insurance Health care and dependent care spending accounts Education assistance/continuing education Employee referral program Job Summary: Position: 17490 - Intern-LPN I Facility: BMH - Calhoun Hospital Department: CAN Administration Calhoun Nursing Home Category: Nurse LPN Type: Clinical Work Type: PRN Work Schedule: Rotating Location: US:MS:Calhoun City

Secretarial/Clerical/Secretary SECRETARY TITLE: Secretary (Child Nutrition Department) Part-time QUALIFICATIONS: High School diploma or better. The ability to type and have a good general knowledge of office procedures and bookkeeping. Experience in the leadership role and documented evidence of secretarial ability with emphasis on good personnel relations and office procedures. Enjoy working with children. Knowledge of clerical skills, grammar, spelling, punctuation, message format, telephone skills, and the ability to detect and correct errors. Proficient in use of office equipment, including ten-key calculator, copier, telephone system, etc. REPORTS TO: Child Nutrition Director Performance Responsibilities: Works closley with the Child Nutrition Department to ensure that all students have access to nutritious, balanced meals. Responsible for correctness of grammar, spelling, format, and punctuation. Receives telephone calls and visitors, exercising tact and diplomacy in ascertaining the nature of the request, Types and processes correspondence. Types and runs off forms as needed. Types and processes forms as required for daily, weekly, and monthly reports. Assists in ordering office supplies. Verifies receipts of all incoming supplies and equipment. Lines up claims vouchers for payment to vendors for school supplies and equipment. Counts monies received by the office, makes deposits and receipts appropriate persons. Maintains financial records of activity accounts. Performs any other duties as assigned by the principal or assistant principal/director. TERMS OF EMPLOYMENT: Ten, eleven, or twelve-month year. Salary and work year to be established by the Board. EVALUATION: Performance on this job will be evaluated by the director/principal/administrator in accordance with provisions of the Board's policy on evaluation.

Performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities for a Dean or large unit, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. Trains and oversees lower graded staff and/or students. May coordinate specified administrative activities and reporting across multiple organizational units within a department. Salary Grade: 12 Please see Staff Compensation Structure for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department. Essential Duties and Responsibilities: 1. Oversees and/or performs a range of diverse administrative activities for an organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit. 2. Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation. 3. Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives. 4. Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources. 5. Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding. 6. Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments. 7. Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required. 8. Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required. 9. Leads and guides the work of lower level staff, and supervises student employees as appropriate; may participate in hiring decisions and performance appraisal. 10. Performs miscellaneous job-related duties as assigned. Minimum Qualifications: Education: H.S. diploma or equivalent Information Technology, Business Administration, Statistics, Economics or closely related field Experience (yrs.): 5 years Substitution allowed: Any equivalent combination of related experience and/or education approved by the Department of Human Resources Management. Knowledge, Skills, and Abilities: Excellent written and verbal communication skills. Working knowledge of word processing, spreadsheet, and database software packages. Working Conditions and Physical Effort * Work is normally performed in a typical interior/office work environment. * No or very limited exposure to physical risk. * No or very limited physical effort required. Instructions for Applying: All applicants should apply online and include a current resume and contact information for 3 professional references. Equal Employment Opportunity Statement: MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population. What do I do if I need an accommodation? In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: ************** or *******************. If you have any questions regarding this policy, contact the Department of Human Resources Management at ************** or *******************. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

Huber Engineered Woods (HEW), a division of J.M. Huber Corporation, combines its advanced adhesives and wood product technologies with state-of-the-art manufacturing capabilities to produce premium structural wood panel products. Innovative construction products like AdvanTech subflooring and ZIP System sheathing have changed the way homes and buildings go together. HEW brings together professionals with experience in research and development, product engineering and manufacturing to create products that solve specific problems. Our Corporate Office is located in Charlotte, North Carolina. HEW manufacturing facilities are located in Georgia, Virginia, Oklahoma, Tennessee and Maine. To learn more, please visit our website at ****************** Position Summary Performs general office duties. Responsible for accurate reporting in the areas of shipping, production, and accounts payable. Assists with other accounting functions within the department as needed. Principal Duties & Responsibilities Create, organize and maintain files in an accurate, neat, and efficient order for various departments. Maintains the inventory for office/vending supplies. Works with purchasing to obtain items other than office supplies at best cost. Places orders when inventory is low. Coordinate meals for internal and external clients. Prepare special deliveries for mailings receives and distributes incoming mail, collects, stamps and arranges pickup and drop off mail. Displays professionalism in receiving, screening and routing telephone calls and visitors to the proper parties. Responsible for the coordination of routine maintenance and care of the office equipment and plant vehicles assigned to office pool use. Is proficient in the use of all functions regarding the office equipment. Demonstrates the ability to recognize equipment failure and tries to correct before asking for help. Reports urgent problems immediately. Knows the policy and procedures of employee board sales. Can handle an employee board sale. (Back-Up) Knows the policy and procedures associated with petty cash if petty cash is part of the plant. Can reconcile at time of replenishment. Show working knowledge of Windows, Word, and Excel. Some knowledge of PowerPoint and Access is useful. Wood Payables - Has a working knowledge of the Integrated Land Management System. To be able to act as backup for the wood procurement department, be backup to generate local checks to wood suppliers. Downloads information regarding delivery tickets from scale house. Run reports and be able to check for accuracy. Post incoming checks from customers. Enter data for permits, usage dollar transactions, outside sales information. Post local checks and balance for month end inventory and usage. Responsible for the Scale house Security Policy. Reviewing weekly to ensure counts match up with wood deliveries. Gathers data and produces the monthly Key Indicator Report. (Back-Up) Ensures that the Administration Boundary areas are well maintained and improved through 5S practices. Assists the Plant Controller during month end close. Responsible for mobile equipment inventory taken by the end of year, each year. Reconciling P-Cards Greet and welcome visitors in a professional and friendly manner. Answer, screen, and forward incoming phone calls. Support making travel arrangements for plant employees. Support scheduling appointments and managing meeting rooms bookings. Specialized/Technical Knowledge or Required Skills HS diploma or equivalent required Associate degree in business preferred. Minimum of two years' experience Organizational skills Excellent attention to detail Proficiency in Microsoft Office Excellent oral and written communication skills Experience with Oracle ERP system a plus Able to work with a diverse group of people in a team environment by maintaining a consistently positive, cooperative, self-motivated, professional attitude. Ability to handle confidential information. Huber Engineered Woods is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, sexual orientation, gender identity, age, protected veteran status, non-disqualifying physical or mental disability, national origin, genetic information, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

2026 USGA P.J. BOATWRIGHT, JR. INTERNSHIP JOB TITLE: USGA P.J. Boatwright, Jr. InternshipSTATUS: Internship (MGA - Championship) DURATION: 3 months START DATE: May-June 2026 - July-August 2026 (Flexible) JOB SUMMARY:Funded through a grant from the United States Golf Association, the P.J. Boatwright, Jr. Internship is tailored to prepare a qualified intern for a career in golf administration. We are seeking a 3-month intern to assist the office staff with the daily operations of the organization with a major focus on championship administration. This position will provide support at golf championships throughout the fast-paced tournament season. Employee must be dependable, hardworking, and have a basic knowledge of golf. Long hours and weekend work will be expected. DUTIES/RESPONSIBILTIES: Answer telephone and direct calls appropriately; take detailed messages as needed Process online registration and payments through Tournament Software Assist Championship staff with all player pre and post tournament correspondence. Assist with Marketing and Promotion creation via social media and website graphics. CHAMPIONSHIPS: Assist in the organization and administration of tournaments. Assist with setup/breakdown and on-course needs of the full time staff as well as member interaction Support all projects and activities of the Championship Department. Receive on-site experience during Association tournaments including site preparation, course marking, & tourn. setup REQUIREMENTS: Effective verbal and written communication skills Excellent telephone skills Ability to work in a team environment Proficient computer experience with Microsoft Office products as well as Media Software (photoshop, InDesign, etc) Ability to take directions Dependable COMPENSATION/BENEFITS: Paid Internship Association Travel Expenses Covered by Association Staff clothing SEND RESUMES TO: Mississippi Golf Association Attn: Carter Page, Executive Director 400 Clubhouse Drive Pearl, MS 39208 *******************

Job DescriptionDescription: The Executive Coordinator will provide high-level administrative support to the CEO. Reporting directly to the CEO, the Executive Coordinator provides executive support in a one-on-one working relationship. The Executive Coordinator also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Coordinator must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. ROLE OBJECTIVE: Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization. KEY RESPONSIBILITIES: Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Sustain a daily calendar of meetings and events. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodations for executives. Prepare expense reports. Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. Excellent communication and time management skills; proven ability to meet deadlines. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with Manage the Executive's contacts Assist in preparing and managing presentations and decks. Be responsive to emails/texts/phone calls, with contact outside normal business hours Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries. Use discretion, confidentiality, and good judgment to handle C-Level matters. Represent the company and the Executive in a positive light through great follow-through skills and sound judgment. Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. Organize complex calendars and schedules; resolving any scheduling issues Requirements: SKILLS AND QUALIFICATIONS: Bachelor's degree (preferred) 3+ years of related experience required in working in an executive assistant role supporting C-Level executives. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally. Flexible hours as dictated by the needs of business for projects and meetings. PREFERRED ATTRIBUTES: Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed. Commitment to excellence - perform duties at the highest level possible on a consistent basis. Excellent communicator - able to interact with people of all levels in a confident, professional manner. Demonstrate ability and temperament to work with sensitive information. Team player - have team-oriented experience and approach. Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties. Ability to think outside of the box with a sense of urgency. Benefits: 100% Healthcare Insurance Coverage Dental/Life/Vision Insurance Offered 401K Quarterly Bonuses $50/Phone Expense Paid each month Up to 3 Weeks Paid Time Off Job Type: Full-time Salary: From $40,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Supplemental pay types: Bonus pay Ability to commute/relocate: Flowood, MS 39232: Reliably commute or planning to relocate before starting work (Required) Experience: Microsoft Excel: 1 year (Required) Microsoft Powerpoint: 1 year (Required) Work Location: In person

Job Profile: Branch Administrative Assistant Reports to: Branch Manager ISO Services is a 40+ year old industrial service and construction company providing all disciplines of industrial maintenance and construction. We are a division of Ergon Construction Group, an Ergon, Inc. company. Our services include specialty trades (insulation, fireproofing, painting/coatings, scaffolding & heat tracing) in addition to our mechanical and civil capabilities. Position Overview: The Branch Administrative Assistant (BAA) role is an important position in the day-to-day branch functions. The BAA position includes regular interaction with both customers and employees. We want all interactions with customers and employees to be a positive experience. These interactions need to be conducted in a helpful and professional manner. The BAA will assist with various tasks related to maintaining organization of branch records and branch bookkeeping. The BAA should strive to keep the branch leadership and whole team well informed. Key Duties and Responsibilities: * Verify accuracy of paperwork. * Help ensure all paperwork is complete with details and notes for each shipment. * Meet deadlines set by company management or our clients for material pickup, shipment, and/or delivery. * Employee safety should always be the focus, for yourself and co-workers. * Be a constant advocate and promote ISO Services, keeping the company and our team in a positive light with the customers. * Assist our leaders with the efficient allocation of resources (people, materials, owned equipment, rented equipment, subcontractors) to all of jobs. * Maintain a clean and well-organized workspace. * Maintain filing system for records of all types (paper and digital storage methods). * Accept and direct branch telephone calls. * Assist with organization of owned tools, equipment, safety supplies. * Assist with branch related AP/AR, credit card purchases, and customer invoicing as required. * Assist with development and distribution of reports as required. * Assist with timekeeping. * Assist with travel arrangements. * Continue to develop knowledge and experience with our construction accounting systems with the goal of increasing tasks performed in these areas. * Prioritization and communication will be required when directed to perform multiple time sensitive tasks. * BAA should learn inventory of products we both sell, stock, and rent. * Be a resource for information on our products. * Assist with material sales and rent as needed. * Develop constructive relationships with co-workers throughout all of ISO Services. * Assist with coordination of branch related events. * Perform other duties as assigned by the Branch Manager. * Support other team members in various tasks as needed to ensure smooth operations at the facility. * Be willing to assist customers and provide exceptional service taking/pulling orders, and with pickups or returns when necessary. * Participate in all facility inventories and assist in managing stock levels to prevent shortages. The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day. Applicable Experience & Competencies: * Valid driver's license. * More than 2 years of either community college or related job accounting/bookkeeping experience * Computer skills to include: Microsoft Word, Excel, Outlook, Adobe Acrobat * Excellent written and verbal communication skills * Strong attention to detail and problem-solving skills. * Works well with a team - teamwork mindset * Weekend work will occasionally be required * Qualifications/certifications that would add value, but are not required: * Powerpoint, accounting software, bilingual is a plus Physical Requirements: * Ability to stand or sit for long periods of time. * Must be physically able to walk branch yard and warehouse to assist with inventory. All new hires are contingent on the passing of a background check and pre-employment drug screening.

The Ascendancy Group's Mission To be the unequaled provider of special operations forces (SOF) and Intelligence Community focused technical, service, and training-based solutions. The Ascendancy Group is seeking a highly organized and proactive Medical Logistics Coordinator to support supply chain operations and inventory management for medical training programs. This role ensures the timely acquisition, distribution, and tracking of critical materials while maintaining compliance with federal systems and procedures. This position is contingent upon contract award. Roles and Responsibilities: • Provide administrative and technical support for team missions and individual initiatives • Manage inventory levels and restock medical training supplies • Review stock thresholds and recommend adjustments to maintain optimal levels • Monitor high-demand items to ensure availability • Conduct audits of material storage locations • Update inventory records to reflect receipts, issues, and adjustments using automated systems • Identify and report unresolved discrepancies in data systems • Input material requests from internal customers • Process automated stock issues and purchase requests via MILSTRIP and other acquisition platforms • Receive materials from various supply sources and coordinate physical distribution to incoming classes • Manage quarterly supply allocations and DRMO requests • Record assets in DPAS or local tracking systems and execute disposals or transfers • Coordinate bulk shipments with local supply departments • Submit HAZMAT requests for applicable purchases • Maintain hurricane preparedness kits and ensure adequate stock levels Position Requirements: • Minimum 2 years of experience in administrative support • At least 3 years of experience in medical supply or logistics operations • U.S. citizenship required • Ability to obtain and maintain a valid driver's license and Secret clearance • Ability to operate government vehicles and forklifts (2¼ ton, 4K, 6K) • Forklift license preferred The Ascendancy Group (TAG) was founded on and thrives based on relationships, reputation, and trust. We are passionate about everything we do. One hundred percent of our government-focused teammates are former members of the Department of Defense or the Intelligence Community who still believe in supporting our nation. We offer like-minded individuals the opportunity to continue working in small teams on unique and challenging problem sets that further our nation's security. If you possess the experience, qualifications and drive required for this position, please APPLY NOW for consideration.

Logistics Administrative Assistant The Ascendancy Group's Mission To be the unequaled provider of special operations forces (SOF) and Intelligence Community focused technical, service, and training-based solutions. Overview The Ascendancy Group is seeking a highly organized and proactive Medical Logistics Coordinator to support supply chain operations and inventory management for medical training programs. This role ensures the timely acquisition, distribution, and tracking of critical materials while maintaining compliance with federal systems and procedures. This position is contingent upon contract award. Roles and Responsibilities: • Provide administrative and technical support for team missions and individual initiatives • Manage inventory levels and restock medical training supplies • Review stock thresholds and recommend adjustments to maintain optimal levels • Monitor high-demand items to ensure availability • Conduct audits of material storage locations • Update inventory records to reflect receipts, issues, and adjustments using automated systems • Identify and report unresolved discrepancies in data systems • Input material requests from internal customers • Process automated stock issues and purchase requests via MILSTRIP and other acquisition platforms • Receive materials from various supply sources and coordinate physical distribution to incoming classes • Manage quarterly supply allocations and DRMO requests • Record assets in DPAS or local tracking systems and execute disposals or transfers • Coordinate bulk shipments with local supply departments • Submit HAZMAT requests for applicable purchases • Maintain hurricane preparedness kits and ensure adequate stock levels Position Requirements: • Minimum 2 years of experience in administrative support • At least 3 years of experience in medical supply or logistics operations • U.S. citizenship required • Ability to obtain and maintain a valid driver's license and Secret clearance • Ability to operate government vehicles and forklifts (2¼ ton, 4K, 6K) • Forklift license preferred The Ascendancy Group (TAG) was founded on and thrives based on relationships, reputation, and trust. We are passionate about everything we do. One hundred percent of our government-focused teammates are former members of the Department of Defense or the Intelligence Community who still believe in supporting our nation. We offer like-minded individuals the opportunity to continue working in small teams on unique and challenging problem sets that further our nation's security. If you possess the experience, qualifications and drive required for this position, please APPLY NOW for consideration!

Position Overview: The Administrative Assistant will support the Audit team with report preparation, document management, and client communications. This position requires advanced proficiency in Microsoft Office Suite, strong writing skills, attention to detail, and the ability to multitask effectively in a fast-paced, professional environment. Key Responsibilities: Technical Formatting: Formatting and footing audit reports using Microsoft Word and Excel, ensuring clarity, consistency, and proper formatting. Documentation Management: Organize and maintain audit files in shared digital environments using Microsoft SharePoint and Excel to track document versions and compliance. Client Communication: Use Microsoft Suite to manage proposals, client correspondence, schedule meetings, and coordinate information requests. Meeting Support: Create and distribute agendas and meeting minutes using Microsoft Word and OneNote; track follow-up items with Microsoft To Do or Planner. Administrative Tasks: Manage team calendars with Outlook, prepare presentations in PowerPoint, and provide general administrative support using Office tools. Qualifications: High school diploma; collegiate degree preferred. 2+ years of experience in an administrative role, ideally in a CPA or professional services environment. Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote, and SharePoint). Strong written communication and organizational skills. Ability to prioritize and manage multiple tasks in a dynamic work environment.

Full-Time | Monday-Friday, 8:00 AM-5:00 PM We are looking for a proactive and detail-oriented Administrative Assistant to keep our office running smoothly. This role provides essential support for daily operations, helps maintain organized systems, and assists with a variety of tasks across the organization. The ideal candidate is reliable, resourceful, and comfortable handling multiple responsibilities with professionalism. Key Responsibilities: Manage and maintain digital filing systems for easy retrieval of documents. Perform data entry and update databases, CRM systems, and spreadsheets. Handle printing, scanning, and capturing online content as needed. Provide courteous support for miscellaneous office requests and cover the front desk. Assist with meeting planning, including lunch arrangements and hotel reservations. Organize marketing collateral and ensure materials are current and properly archived. Research product information online or in databases and input accurate data into spreadsheets. Required Skills & Qualifications: Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). Strong organizational skills with attention to detail. Excellent verbal and written communication skills. Ability to multitask, prioritize effectively, and meet deadlines. Self-motivated with initiative and a willingness to learn new tools and processes. Dependable, professional, and adaptable in a fast-paced environment. What Success Looks Like in This Role: Office systems and files are organized, up to date, and easily accessible. Tasks are completed accurately and on time, supporting team efficiency. Communication is clear, proactive, and responsive to both colleagues and external contacts. The administrative function contributes positively to overall office productivity and team morale.

Characteristics of Work See MSPB Careers for information regarding this classifications Health/Prescription Insurance Eligible employees have the opportunity to participate in the state's health and prescription insurance program. Employees may select either single or family coverage with affordable co-payments. More detail can be found at Know Your Benefits. Wellness Benefits Employees are eligible for a wellness and health promotion program. This plan provides annual benefits for certain services with first-dollar coverage with no deductible. Life Insurance All eligible employees receive an actual term life insurance policy upon employment. The policy coverage is two times the employee's annual salary to a maximum of $100,000. More detail can be found at Life Insurance Choices. Optional Insurances Many agencies offer discounted premiums for dental, vision, and cancer insurance. Flexible Spending Accounts Many state agencies provide opportunity for employees to participate in pre-tax spending accounts. These accounts allow employees to withhold childcare expenses and unreimbursed medical expenses prior to application of state and federal taxes. Paid Personal Leave and Sick Leave Full-time employees receive paid time off for personal needs and for sick leave. Leave begins accruing after one month of employment and may be used as it is accrued. Employees earn approximately 18 days of personal leave annually and 12 days of sick leave annually. Military Leave In accordance with federal law, all employees serving in the armed forces or the military reserves are entitled to 15 days per year for military training. Holidays Employees receive up to 10 paid holidays to enjoy many of our nation's celebrations with family and friends. Retirement Programs The State of Mississippi provides all its employees a Defined Benefit/Defined Contribution Retirement Program. Employees become vested in the State's retirement system after 8 years of employment. Both you and your employing agency contribute toward your retirement. More detailed information regarding the State's retirement program can be found at *************************** Deferred Compensation State agencies offer several opportunities for their employees to participate in a deferred compensation voluntary retirement savings plan. More information can be found at Deferred Compensation. State Credit Union All state employees are eligible to participate in the Mississippi Public Employees' Credit Union. This organization offers state employees special savings and borrowing plans. For more information about this program, call ************. Tuition Reimbursement Many state agencies provide opportunities for their employees to achieve higher education through tuition reimbursement. Common programs include medical and nursing fields, accounting, and business/administrative fields. Career Development and Training The Mississippi State Personnel Board offers several management and administrative certification programs, as well as professional development courses to enhance employee value to the agency. Individual agencies also offer technical training and allow membership in professional organizations to employees in their specific fields of employment. Promotional Opportunities Employees who have completed 6 or more months of service are eligible for promotional opportunities within state government employment. Minimum qualifications must be met. Career Ladders Many job classifications provide career-ladder opportunities based upon attainment of competencies. These career ladders can increase an individual's salary, provided funds are available within the agency. 01 How many years of relevant experience do you have? * No experience * 1 year of experience * 2 years of experience * 3 years of experience * 4 years of experience * 5 years of experience * 6 years of experience * 7 years of experience * 8 years of experience * 9 years of experience * 10 years of experience * More than 10 years 02 What is the highest level of education (or semester hours of college) you have completed? * None * GED or High School Equivalency Diploma / High School Diploma * 30 semester hours * Associate's Degree / 60 semester hours * 90 semester hours * Bachelor's Degree * Master's Degree * Specialist Degree * Doctorate Degree Required Question Employer State of Mississippi Address 210 East Capitol Street Suite 800 Jackson, Mississippi, 39201 Phone ************ ************ Website ********************************************************

Job Title Admin Assistant, Workforce Solutions Job Description The incumbent is responsible for administrative assistant duties relative to the mission of the College and the purpose of the Workforce Solutions Division. The incumbent will report to the Associate Vice President of Workforce Solutions. Job Duties 1. Provide assistance and clerical support for the Associate Vice President of Workforce Solutions. 2. Perform duties independently and exercise a high degree of initiative in determining the approach/action to take in routine and non-routine situations. 3. Exhibit a high degree of confidentiality. 4. Provide an advanced level of work including complete understanding of Banner SCT software (i.e. student information system) or other administrative software and proficiency in the entire Microsoft Office Suite, including Microsoft Word, Access, Excel, and PowerPoint. 5. Respond to requests for information from the Associate Vice President of Workforce Solutions and other College administrators, which may require in-depth research and/or interpretation of College policies and procedures. 6. Assist the Associate Vice President of Workforce Solutions in maintaining an active and current calendar and in preparation for and carrying out scheduled activities and events. 7. Maintain an accurate and organized filing system that is easily accessible for retrieval of archival records and documents with an emphasis on electronic records management. 8. Independently compose and type correspondence involving complex, sensitive, and non-routine matters. 9. Adhere to all College and AccelerateMS guidelines for workforce projects, and maintain up-to-date and accurate project files. 10. Maintain work-flows and assist in keeping prioritized projects on schedule while constantly seeking innovative methods to streamline work. 11. Compile and maintain data on workforce development activities and ensure that all necessary documentation is included in the project. 12. Prepare materials needed for meetings, such as agendas, handouts, binders, etc. 13. Assist in producing reports and summaries for workforce activity. 14. Manage and track contracts for workforce personnel and faculty through the approval and distribution process, and coordinate collection of payroll supporting documentation. 15. Provide attention to detail while creating and entering payroll documents such as part-time contracts, load sheets and time cards. 16. Monitor expenditures and ensure adherence to budgetary commitments in accordance with MGCCC policies, including providing support in fulfilling purchasing guidelines (e.g., procurement card reconciliation). 17. Create projects, classes, and trainee registrations in Banner, Modern Campus (Lumens), and the state workforce tracking system (currently WESS). Assist college users with training, management, and troubleshooting of these systems. 18. Create and maintain Excel spread sheets for workforce tracking and documentation. 19. Assist Associate Vice President of Workforce Solutions in planning and implementing routine responsibilities and functions. 20. Respond to requests for information from AccelerateMS, which may require independent research and/or interpretation of College policies and procedures. 21. Arrange for college vehicles, transportation, reservations, and lodging requirements as needed. 22. Provide detailed and appropriate corrections and edits when proofreading, editing, and producing documents and/or correspondence for the Associate Vice President of Workforce Solutions. 23. Consistently monitor office inventories and anticipate needed supplies or services. 24. Make travel arrangements for the Associate Vice President of Workforce Solutions and provide oversight for insuring trip details and accommodations are correct: handle all necessary paperwork, complete and submit accurate reimbursement records, and track payments. 25. Professionally and courteously accept calls, providing assistance and administering information to callers when appropriate. 26. Communicate issues or conflicts effectively and timely to the Associate VP of Workforce Solutions. 27. Interface well with all levels of the college leadership team, members of the college community, including, business and industry personnel, faculty, staff, students, and other stakeholders. 28. Meet employee development units as required, including necessary training for job-related duties, and maintain current in skills needed to perform job duties. 29. Demonstrate exceptional adherence to work schedules and policies as exemplary performance for co-workers. 30. Perform other duties as assigned by the Associate VP of Workforce Solutions. Mandatory Qualifications (M1) Minimum of Associate Degree from a regionally accredited institution of higher learning. (M2) Experience in an administrative office setting. (M3) Training and/or experience in the operation of personal computers, to include proficiency in Microsoft Word, Outlook, Access and Excel. (M4) Proficiency in written communications such as report writing and the taking and organizing of meeting minutes. Desirable Qualifications (D1) Bachelor's Degree in Business, Education, or related field. (D2) Experience in a community/junior college setting. (D3) Experience with delivery/management of workforce training. (D4) Ability to organize and administer functions, events and programs with minimum supervision. (D5) Experience with Banner and WESS. EEO Statement Mississippi Gulf Coast Community College is an Equal Opportunity Employer and welcomes students and employees without regard to race, color, religion, national origin, sex, pregnancy, age, or qualified disability in its programs and activities. For further information, contact the Compliance Officer P.O. Box 609, Perkinston, Mississippi, 39573, telephone number ************, email address ********************. The College: The Mississippi Gulf Coast Community College District serves a four-county area with three major campuses, the Community Campus and four centers including: Perkinston Campus, Perkinston, MS; Harrison County Campus, Gulfport, MS; Jackson County Campus, Gautier, MS. Additionally, Mississippi Gulf Coast Advanced Manufacturing and Technology Center, Gulfport, MS; Keesler Center, Biloxi, MS; West Harrison Center, Long Beach, MS; and George County Center, Lucedale, MS. State and regional associations accredit Mississippi Gulf Coast Community College, and several programs are accredited nationally. Offerings include academic, technical degree, vocational skill and adult continuing education programs. Classification Staff Posting Detail Information Open Date 12/19/2025 Close Date Open Until Filled Yes Special Instructions to Applicants For more information on the position, please contact (Name, Address, Phone, and Email): Rachael Kunz Associate Vice President of Workforce Solutions Advanced Manufacturing and Technology Center 10298 Express Dr. Gulfport, MS 39503 ************

Qualifications Minimum high school education with further training in secretarial skills Strong public relations skills Ability to handle multiple office assignments Proficiency in typing Must be able to pass a typing (40 wpm) and proofreading test Computer and word processing skills Must demonstrate proficiency in word processing software Proficiency in oral and written communication Loyalty and discretion Reports To Coordinator/Supervisor Supervises N/A Job Goal To insure the smooth and efficient operation of the department. Essential Functions Types correspondence including memoranda, letters, and reports; answers and directs telephone calls from principals, teachers, parents, and the general public; responds to complaints and requests for information; processes incoming requests for information and assistance. Collects and prepares payroll information; processes forms and internal paperwork; types and copies forms, reports, and other documents; prepares special reports related to assigned area of responsibility. Requisitions supplies and materials; maintains inventory of supplies and materials; prepares, files, and records documents related to purchases for assigned area of responsibility. Maintains accurate and complete records and reports; coordinates activities with other departments, schools, the public, and outside agencies. Operates a variety of office equipment including photocopiers, facsimile machines, and computers; inputs and retrieves data and text; organizes and maintains disk storage and filing. Performs other related duties as requested or assigned. Evaluation Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel. Salary Information Classification: Secretary Scale: Classified Grade: B Days Employed: 230 per school year Salary: $14.00 Overtime: Non-exempt

Position Title Coordinator of Administrative Operations and Graduate Studies Unit Name Academic Affairs Salary Grade 6 Number of Months 12 months Full-time or Part-time Full-Time Hours per week 40 Proposed Annual Salary, Hourly Rate or One-time payment $36,880 (fixed and non-negotiable) Essential Duties * Provides operation support to the Office of Academic Affairs, assisting with daily functions and workflow coordination. Additionally offers administrative and operational support to the Director of Graduate Studies, Graduate Program Coordinators and the Office of Dual Enrollment. * Supports all Academic Affairs units, assisting directors, deans, and other unit leaders as needed. * Serves as key point of contact for the Office of Academic Affairs, answering calls, directing inquiries and visitors with professionalism and discretion. * Responds to escalated concerns from students, parents, and other stakeholders, exercising judgment and diplomacy in de-escalating situations. * Coordinates cross-coverage and ensures continuity of office functions through staff training and support. Cross-trains with the Executive Assistant to the Provost/EVPAA and other Academic Affairs staff. * Assists in coordinating the Provost/EVPAA and AVPAA's schedule and appointments in collaboration with the Executive Assistant. * Acts as a proactive reminder for the Provost/EVPAA and AVPAA, ensuring that assigned follow-ups are diligently tracked, documented, and completed in a timely and reliable manner. * Maintains the office's central task-tracking system to monitor assignments, deadlines, and follow-up actions for Academic Affairs leadership. * Monitors, reconciles, and tracks Academic Affairs budget accounts; provides guidance to unit budget managers regarding fiscal processes and compliance. * Prepares and processes purchase requisitions, travel vouchers, reimbursements, and other financial documentation in accordance with state and university policy. * Assists in monitoring personnel actions within Academic Affairs to ensure accuracy, timeliness, and compliance with established policies. * Supports fiscal affairs for sponsored projects and assists as needed with collecting documentation, processing paperwork, and ensuring compliance. * Maintains inventory records and coordinates resource management for Academic Affairs offices. * Serves as graduate admissions specialist: collects and processes application materials, maintains records, inputs decisions into Banner, and communicates outcomes (admission, probation, exclusion, etc.) to students. * Coordinates graduate-related committees (e.g., Graduate Council, Graduate Appeals Committee), maintains official records, and ensures proper communication with faculty and students. * Serves as the office expert for the Graduate Studies customer relationship management (CRM) system, including retrieving applications, answering questions from faculty and staff, resolving issues, and serving as liaison with the system vendor. * Drafts, prepares, and disseminates communications on behalf of Academic Affairs to faculty, staff, students, and external stakeholders. * Provides communication support for the Provost/EVPAA and AVPAA, ensuring accurate information is available prior to meetings and that decisions are documented and followed through. * Prepares advertisements for faculty recruitment and assists with scheduling and logistics for candidate interviews. Coordinates accommodations for candidates during interviews and supports departments with candidate travel reimbursements. * Coordinates Academic Affairs events, outreach activities, and committee logistics. * Responds to inquiries from faculty, staff, students, and the public, exercising discretion, professionalism, and independent judgment in resolving or routing issues. * Performs other reasonable duties as assigned. Minimum Qualifications Education and Experience: * Bachelor's degree preferred; professional knowledge equivalent to a bachelor's degree required * Three years related experience and/or training Other Skills, Abilities and Qualifications: Required: * Proficient with spreadsheets, word processing, and databases * Excellent attention to detail, organizational skills, and strong communication skills * Ability to work independently with minimum supervision and meet deadlines on short notice * Strong organizational skills and ability to take direction * Ability to accurately record and report meeting notes * Ability to deal calmly and professionally with student, parent and faculty problems * Maintain confidentiality * Ability to balance different reporting roles and determine priorities based on circumstance Preferred: * Knowledge of University working units, policies, and procedures * Bookkeeping skills and budgeting experience Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is frequently required to sit and talk or hear. The employee is regularly required to use hands to finger, handle or feel; stand and walk. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Special vision requirements include close vision and ability to adjust focus. The work environment is typically quiet conditions. Job Description Summary The Coordinator of Administrative Operations and Graduate Studies provides comprehensive operational support within the Office of Academic Affairs and its divisions. This position carries responsibility for graduate admissions coordination, fiscal and budgetary processes, office communications, and administrative operations across the division. The Coordinator supports the Provost/Executive Vice President for Academic Affairs, the Associate Vice President(s) for Academic Affairs, the Director of Sponsored and Collaborative Projects, and the Executive Assistant to the Provost/EVPAA by ensuring accurate financial and records processing, effective graduate admissions management, and timely communication. In addition, the Coordinator provides operational support to all units within Academic Affairs, helping ensure consistency, efficiency, and professionalism in the division's non-academic operations. This position requires strong organizational skills, independent judgment, the ability to manage sensitive or challenging situations with discretion, and the ability to represent Academic Affairs with professionalism. The fixed and non-negotiable salary for this position is $36,880. Hours of Availability Background Check Statement Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. However, failure to disclose may disqualify a candidate. Requisition Detail Information Requisition Number FY20718NF Open Date 01/13/2026 Will this job have a specific close date? No Close Date Special Instructions to Applicants