Administrative coordinator jobs in Montana

Benefis is one of Montana's largest and premier health systems, and we are committed to providing excellent care for all, healing body, mind, and spirit. At Benefis, we work hard to support our employees in every aspect of their careers by offering outstanding benefits and compensation, state-of-the-art facilities, and multiple growth opportunities. The only thing missing is you! Responsible for providing support to the Case Management team. Demonstrates the ability to deal with pressure to meet deadlines, to be accurate, and to handle constantly changing situations. Demonstrates the ability to deal with a variety of people, deal with stressful situations, and handle conflict. Will perform all job duties or job tasks as assigned. Will follow and adhere to all requirements, regulations and procedures of any licensing board or agency. Must comply with all Benefis Health system organization policies and procedures. Education/License/Experience Requirements: High School graduate or equivalent

Looking for a career that makes a difference in the lives of others, offering hope, meaningful life choices, and better outcomes? Who we are Since 1971 Western Montana Mental Health Center (WMMHC) has been the center of community partnership in the 15 counties we serve across western Montana. We have committed to providing whole-person, person-centered care by ensuring an approach to health care that emphasizes recovery, wellness, trauma-informed care, and physical-behavioral health integration. We know the work we do is important and makes a significant impact in the lives of our clients and in our communities. Working at WMMHC also gives you the opportunity to work under the Big Sky, giving you the adventure of a life time while serving your community and changing lives. We offer a work life balance so you still have time to discover all the natural beauty and recreational dreams that Montana has to offer while still engaging in a career path that is challenging and fulfilling. If you want to join our team where community is at the heart of what we do, then you've come to the right place! Job Summary: The Administrative Assistant is a team member of a fast-paced and energized company working with some of the most vulnerable population. A successful Administrative Assistant at WMMHC is a brilliant multitasker and a detail-oriented coordinator; they keep the office moving forward and are critical to WMMHC's success. A typical day at the front desk is spent providing clients top-notch customer service and helping clinicians focus on therapeutic goals instead of administrative ones. Every day this position works to make sure client demographics are up to date, managing schedules so that clients can receive services quickly, sending out helpful reminders, and ensuring compliance information is reported to any relevant entities. This position provides supports that help our clients receive the best care possible. Everyday you'll be rewarded by seeing the improvements our clients make. This job is meaningful and the successful applicant will have the ability to make a significant impact serving their community. Come join the WMMHC team and make a difference! Current openings in Missoula Qualifications: High school diploma or equivalent Ability to pass background check and driver's license check upon offer of employment. Provide proof of auto liability insurance coverage per Western's policies. Montana Driver's License with good driving record Preferred experience One year in general office work preferred Benefits: We know that whole-person care is not just important for our clients, but recognize it's just as important for our employees. WMMHC has worked hard to provide a benefits package that encompasses that same concept. Our comprehensive benefits package focuses on the health, security, and growth of our employees. Benefit offerings will vary based upon full time, part time, or variable status. Health Insurance - 3 options to choose from starting as little as no cost for employee only Employer paid benefits: Employee Assistance Program, Life insurance for employees and dependents, and long term disability Voluntary options available: dental & vision insurance, short term disability, additional life insurance and dependent care flexible spending account Health savings account (HAS) with match or medical flexible spending account (FSA) 403(B) Retirement enrollment offered right away with an employer match offered after one year Generous paid time off to take care of yourself and do the things you love Accrued PTO starts immediately Extended sick leave 9 paid holidays and 8 floating holidays Loan forgiveness programs through PSLF or NHSC

Greater Valley Health Center (GVHC) recognizes employees are at the heart of our ability to meet the needs of our patients and community. We invite every employee to contribute at the highest possible level. This position description is provided to outline the primary duties, qualifications, and job scope. It is not intended to limit the employee or GVHC to just the work identified. We expect each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors. Job Purpose: Clinical Administrative Support Assists with processing outgoing referrals and prior authorizations to ensure timely patient care. Monitors and manages the fax inbox, distributing information appropriately to providers and staff. Maintains and organizes medical files, ensuring accuracy, confidentiality, and compliance with HIPAA. Compiles and tracks daily logs and monthly activity reports. Inventory and Ordering Management Manages and maintains medication, vaccine, and supply inventory. Oversees ordering to ensure adequate stock levels Clerical and Operational Support Prepares agenda, materials, and documentation for meetings, conferences, and special outreach events. Collects and compiles information for financial, operational, or special project reports. Assists the Quality Manager or their designee with quality initiatives, and data collection efforts. Qualifications: High school graduation or equivalent, preferably supplemented by course work or training in office-related subject. Experience: Experience in a public health agency preferred. Previous experience in a healthcare or administrative support role preferred. Knowledge and Skills: Strong organizational and management skills with attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Knowledge of modern office methods and equipment including filing and indexing procedures. Knowledge of business English, spelling, composition, and grammar. Skill in the use of various office machines with a high level of proficiency. Abilities: Ability to perform complex clerical work. Ability to maintain confidentiality and handle sensitive information. Ability to effectively deal with administrative detail. Ability to make mathematical computations. Ability to communicate effectively verbally and in writing. Ability to act with initiative and good judgement and to make sound independent fiscal and administrative decisions. Special Requirements: Have and maintain a valid Montana's driver license.

The Administrative Assistant provides comprehensive administrative and technical support to the Facilities and Construction Departments of the Rocky Boy Health Center. This position performs a full range of administrative duties, assists with budget and procurement processes, supports construction project coordination, maintains records and documentation, and ensures efficient communication between departments, contractors, and leadership. The Administrative Assistant also assists in managing invoices, reports, and timelines for ongoing projects under the direction of the Facilities and Construction Directors. KEY RESPONSIBILITIES Administrative Support Perform office automation duties using computers, multiple word processing software, electronic spreadsheets, and database programs to create, format, modify, and print correspondence, reports, and records. Compile and produce regular and special reports as required by management; maintain organized electronic and physical files. Receive telephone calls, emails, and visitors, and exercise sound judgment to route or resolve inquiries. Maintain familiarity with day-to-day program operations, policies, and procedures to provide accurate and timely information to staff, contractors, and external agencies. Prepare check requests, purchase orders, and requisitions for payment; obtain necessary approvals and route to Finance. Track timesheets, signatures, and payroll submissions for Facilities and Construction staff. Assist in scheduling meetings, maintaining calendars, recording minutes, and distributing correspondence. Construction and Project Coordination Assist the Construction Director in managing all phases of capital improvement and maintenance projects. Support the preparation, organization, and tracking of contracts, purchase orders, change orders, and invoices. Monitor project budgets and timelines; maintain accurate records of expenditures and commitments. Prepare construction update reports for leadership and the Board of Directors. Support field inspections, ensuring compliance with safety, quality, and regulatory standards. Maintain project documentation including drawings, as-builts, permits, warranties, and compliance records. Communicate with contractors, vendors, and departments to minimize operational disruptions during projects. Assist with the closeout of construction projects, including documentation review and final payment processing. Other Duties Assist the Facilities Director with building inspections, supply procurement, and coordination of maintenance tasks as needed. Support the department in emergency or on-call situations. Undertake additional assignments or administrative functions as delegated to support the overall objectives of the Rocky Boy Health Center. SCOPE AND EFFECT This position contributes to the effective operation of the Facilities and Construction Divisions by ensuring timely communication, accurate recordkeeping, and administrative efficiency. The work directly impacts RBHC's ability to maintain safe, functional, and compliant facilities and complete capital projects on time and within budget. GUIDELINES Activities are conducted in accordance with guidelines established by the Chippewa Cree Tribe, the Indian Health Service, and the Rocky Boy Health Center. Work requires knowledge of applicable building codes, safety standards, and financial management rules related to tribally operated health facilities. PURPOSE OF CONTACTS Contacts include internal departments, tribal offices, contractors, and vendors to coordinate project activities, acquire supplies and equipment, and ensure the timely resolution of maintenance and construction-related issues. WORK ENVIRONMENT Work is primarily performed in an office setting but may require occasional field visits to construction sites or maintenance areas. Exposure to outdoor conditions, noise, and dust may occur. Appropriate personal protective equipment will be provided as necessary. PHYSICAL DEMANDS The position requires sitting, standing, bending, and walking. Occasional lifting of up to 25 pounds may be required. Some travel between facilities and project sites may be necessary. MINIMUM QUALIFICATIONS Associate degree in Business Administration, Construction Management, or a related field preferred. Minimum of three (3) years of experience in an administrative, project coordination, or construction support role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with project management software preferred. Possess a current valid Montana driver's license at all times. Must obtain CPR and First Aid certification within three (3) months of employment. Must demonstrate strong organizational, communication, and multitasking skills. Disclaimer This employment announcement does not contain a comprehensive description of activities, duties, or responsibilities that are required for this position. Duties, responsibilities, and activities will be reviewed periodically as duties and responsibilities change with necessity. Applicants with credentials that do not meet the minimum qualification for this position will not be considered. Rocky Boy Health Center Human Resources disclaims responsibility for ensuring the completion of application packages, considering only those applications received in proper and completed form before the 4:00 PM closing date for the advertised position. This employment announcement is subject to change depending on budget availability and organizational priorities. Employment offers are contingent upon the satisfactory completion of a background check and pre-employment drug test, with successful applicants being subject to a 60-day probationary period. Notice to Recruiting Agencies and Third-Party Vendors Rocky Boy Health Center does not accept unsolicited resumes, proposals, or candidate submissions from recruiting agencies or third-party vendors. We are not seeking new recruiting or placement services for any positions at this time. Any unsolicited submissions will be considered property of Rocky Boy Health Center, and we will not be responsible for any associated fees.

Secretarial/Clerical/Administrative Assistant QUALIFICATIONS: • Recordkeeping; • General clerical skills; • Computer experience, to include word processing, spreadsheets and database expertise; • Must work with minimal supervision with elementary children, teachers, and parents; • Good organizational skills and filing techniques; • Strong interpersonal skills essential. Knowledge of school schedules and student record system (Powerschool & iVisions) preferred Must be able to maintain a high level of confidentiality; Willingness to perform other duties as assigned; EMPLOYMENT: 10 months per year; 8 hours per day; 205 days/year Plus 8 paid holidays. LOCATION: Riverview Elementary School SALARY: $18.13 per hour (2025-2026 salary schedule) CLOSING DATE: Wednesday, December 10, 2025 Letter of interest and Resume must be received in the Frontline Application System (available at ******************* by the closing date.

Summary: Responsible for general reception and answering telephones as well as greeting customers and visitors. Provides assistance to the on-site Team Leader with necessary administrative activities, including vendor relationships, record retention, office organization, and general office operations. Essential Duties and Responsibilities include the following. Other duties may be assigned. Answers incoming telephone calls, determines purpose of callers, provide customer assistance if necessary and forwards calls to appropriate personnel or department. Receives and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Maintain office appearance, including cleanliness of closing rooms after each transaction. Maintain, order and receive all office supplies, including organization and neatness of supply area and inventory. Coordinate maintenance and repairs of all office equipment. Code and review all office related bills for accuracy, contact vendors with discrepancies. Prepare daily deposit and ensure delivery to the bank. Other duties may include typing correspondence, performing light data entry and facilitating incoming/outgoing mail. Assist on-site Team Leader in scheduling, coordinating, and follow-through on all new hire orientation and training plans. Establish tickler-system for PerformanceOne tasks such as playbooks, 90-day reviews, and annual appraisals. Assist on-site Team Leader in timely completion of applicable PerformanceOne activities. Troubleshoot and assist with office day-to-day issues. Qualifications/Experience: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Three to five years experience in an office environment. Pleasant phone voice. Excellent computer proficiency, including Word, Excel, Outlook, and Internet Ability to work independently as well as in a team environment. Strong written, oral communication and proofreading skills. Ability to manage multiple tasks simultaneously. Strong organizational skills. Proficient at word processing, E-Mail and data entry. Self-motivated, detail oriented and able to complete projects independently. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee is frequently required to lift up to 10 pounds. The employee is occasionally required to lift up to 25 pounds. The vision requirements include: close vision.

The City of Missoula is seeking a highly organized and customer-focused Administrative Specialist II to provide essential administrative and front-line support for the water utility. This position plays a key role in ensuring daily operations run smoothly by serving as a first point of contact for customers, responding to inquiries, processing payments, maintaining records, and preparing a variety of written and digital materials. The Administrative Specialist II works in a fast-paced environment where accuracy, professionalism, and attention to detail are critical to success. The ideal candidate will be a dependable multitasker with strong communication skills, a high level of integrity, and the ability to manage shifting priorities with efficiency. This role requires proficiency with office technology, databases, and Microsoft 365, as well as the ability to maintain confidential information and support basic financial and budgeting processes. If you enjoy providing excellent customer service, staying organized, and contributing to a collaborative team, we invite you to apply. To Apply: All applicants must submit the City of Missoula application AND Cover Letter explaining your interest in this position and detailing how your experience and education meet the qualifications. Failure to attach the cover letter will result in your application being incomplete, and therefore, not reviewed by the hiring manager. Resumes will not be reviewed. All details should be entered on the application. Priority screening of applications will begin on Wednesday, December 17, 2025. It is in your best interest to apply before this date. Applicants applying on or after this date will only be considered if a competitive applicant pool is not received. Starting Pay: New hires start within our entry-to-market range, depending on experience and qualifications. The starting range for the position is $20.72 - $22.77/hour and will increase each year for longevity and cost of living adjustments. Full Pay Range: Each position also has a full wage range that reflects potential growth over time, including annual increases for longevity and cost-of-living. The full range for the position is $20.72 - $24.14/hour. * Perform customer service functions such as greeting patrons, providing general information and direction to inquiries regarding policies and services, receiving and securing payments, etc. * Provide routine administrative support through answering phones, distributing mail, ordering office supplies, scheduling appointments, making copies, etc. * Maintain, and prepare files, records, databases, policy manuals, correspondence, and other documents. * Process time sheets for department staff. * Prepare, format, and distribute written materials, including memoranda, correspondence, brochures, etc.; design forms; compile statistical data into reports. * Perform data entry from various sources into department specific databases and web-based applications. * Process purchase orders and payments, including coding and tracking invoices; prepare periodic budget status reports; assist in annual budget preparation. * Assist with directing administrative support work of part-time, temporary, or volunteer employees. * Maintain office and other departmental cleaning procedures. * Perform other duties, as assigned. * Knowledge of general office principles, procedures, and practices, including data entry, record management, generating reports, and the ability to maintain confidentiality of information. * Skill in operating office equipment, using various computer software and databases, including Microsoft 365, and the ability to learn job-specific applications and equipment. * Skill in communicating, in person and writing, with the proven ability to establish and maintain effective working relationship with diverse individuals. * Skill in managing multiple projects with keen detail and accuracy, and the ability to prioritize tasks with shifting priorities and timeline demands. * Skill in multitasking in a fast-paced environment, while providing effective customer service. * Ability to problem-solve and resolve conflicts with facilitating outcomes while maintaining a calm demeanor. * Ability to learn City and departmental policies, procedures, and practices. * Ability to maintain and exhibit integrity and discretion in handling the confidential and sensitive information. * Any combination of education and experience equivalent to two (2) years of administrative support experience. The City of Missoula does not sponsor employment visas (e.g., F-1, H-1B, TM). Applicants must be authorized to work in the United States on a full-time basis at the time of application.

Employment Type: Full-Time Reports To: General Manager About I-State Truck Centers I-State Truck Centers is a leading provider of commercial truck sales, service, and parts, dedicated to delivering exceptional customer service and high-quality solutions to the transportation industry. Our Billings, Montana location is seeking a professional and organized Branch Administrator to support our operations and contribute to our success. Job Summary The Branch Administrator is responsible for providing administrative and operational support to ensure the smooth functioning of the Billings branch. This role involves managing office operations, handling customer inquiries, processing financial transactions, and supporting the branch team in delivering top-notch service to our clients. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced environment. Key Responsibilities * Administrative Support: * Manage daily office operations, including answering phones, responding to emails, and greeting customers. * Maintain accurate records, including customer files, invoices, and inventory documentation. * Financial Processing: * Process invoices, purchase orders, and payments accurately and in a timely manner. * Assist with accounts receivable and payable tasks, ensuring compliance with company policies. * Customer Service: * Act as the first point of contact for customers, addressing inquiries and resolving issues promptly and professionally. * Coordinate with the service and parts departments to ensure customer needs are met efficiently. * Inventory and Supplies Management: * Monitor office and branch supplies, placing orders as needed to maintain stock levels. * Team Support: * Provide administrative support to the General Manager and other team members, including preparing reports, scheduling meetings, and organizing branch events. * Assist with HR-related tasks, such as maintaining employee records and coordinating onboarding for new hires. * Compliance and Safety: * Ensure compliance with company policies, procedures, and safety regulations. * Maintain a clean, organized, and professional office environment. Qualifications * High school diploma or equivalent; associate or bachelors degree in business administration or a related field preferred. * 2+ years of administrative or office management experience, preferably in the automotive or trucking industry. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with accounting or ERP software (e.g., QuickBooks, SAP, or similar). * Strong organizational and multitasking skills with a keen attention to detail. * Excellent communication and customer service skills, with the ability to interact professionally with customers and team members. * Ability to work independently and as part of a team in a fast-paced environment. * Knowledge of the trucking or automotive industry is a plus but not required. Work Environment * This position is based in an office setting at I-State Truck Centers Billings, MT location. * Occasional lifting of office supplies or files (up to 20 lbs) may be required. * Standard work hours are Monday through Friday, with occasional evenings or weekends based on business needs. Employee Benefits: * Competitive Wages Be paid your worth! * Tuition assistance - for educational and ongoing career growth * Health, dental and vision coverage - begins on the first day of the following month. * Paid Time Off - (PTO) starts accruing day one of your full-time employment. * Holidays - 6 Holidays and 2 Floating Holidays per year * 401(K) - with company matching. * Long Term Disability - Supplied * Short Term Disability - Supplied * Life Insurance - Supplied * Healthiest You - Virtual Health Care paid by Interstate. * PPE Reimbursement- Safety Glasses and Safety Boot Reimbursement * Pet Insurance We care about our furry friends! * Employee Discounts - available on products and services * Paid Employee Assistance Program - Free 24/7 Access to a guidance consultant regarding life challenges you or family member may face. * Paid Health and Well-being screening - for employees and their spouse Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Interstate Companies is an Equal Opportunity Employer, and we encourage all qualified and interested persons to apply for this position by submitting a resume for consideration. #IPSRT

Join an organization that values your talent and is willing to invest in your future. At Salvation Navy we have developed a well-earned reputation for hiring and retaining quality employees and we provide the professional development and personal growth programs to prove it. Our employees are rewarded with empowerment, respect and an environment where they can thrive. Salvation Navy's strength depends on the relationships we build. One of our most important relationships is the one we have with our employees. This position is responsible for setting up and entering all appropriate claims into the service office claims system; establishing files; answering phones; distributing mail; transcribing and typing letters and related items; and performing related duties for the Claims Service Office staff. The qualified candidate will possess a High School diploma/GED; Microsoft Word and Excel experience; telephone skills; ability to physically handle and move files and mail; ability to transcribe statements using a Dictaphone; and the ability to type 50 wpm. Bilingual skills are a plus, but not required. At Salvation Navy, our employees know how their efforts contribute to the success of the company. Join an organization where your work is important, your time is productive, and your contribution is rewarding. We encourage a culture of sharing knowledge, open communication, supporting co-workers, and accountability. Our employees feel good about the work they do and the people they work with. Our compensation and benefits package is designed to enhance our employees work/life balance by addressing their need for financial security, personal and professional growth, family involvement, and a commitment to making a difference in their communities. Our Total Rewards package includes 401K, Pension Plan, and Education Reimbursement.

Job Details Entry MT - Bozeman Lodge - Bozeman, MT Part Time High School None Day Business OfficeDescription A CAREER WITH PURPOSE! Come join an awesome team! We strive to maintain a care-centered culture that begins with caring for you in the same way we care for our residents. Each individual member of our team plays an extremely valuable role in our community as they use their cheerfulness, enthusiasm, and kindness to care for and brighten the daily lives of the seniors we serve. WAYS WE CARE FOR YOU Competitive wages with increased wage scale - Have experience? Find out what you can start at! Generous benefits package including medical, dental, vision, and supplemental insurance PTO Referral bonus program Flexible Spending Accounts 401(k) PERKS Enjoy “Perks at Work” which offers access to 30,000+ national and local employee discounts, online classes, and personal development Use earned Radiant Bucks to purchase special items Monthly all-staff meetings with fun events and great prizes GROWTH Opportunities for career advancement and promotion Online and in-person education and training Education Reimbursement Program Ongoing training programs and services THE DIFFERENCE YOU WILL MAKE: Provide administrative support to the members of the management team Answer the telephones in a polite and courteous manner Maintain office systems Perform administrative tasks using software programs WHAT MAKES YOU A GREAT CANDIDATE: Experience in faxing, filing, scanning, and collecting reports is a plus Compassionate, patient, and kind, and have a heart for working with senior adults Must be at least 18 years of age Be able to read, write, speak and understand the English language. If you have a heart to serve, a positive attitude, and the desire to learn & grow we would love to talk to you!

Summary: Responsible for general reception and answering telephones as well as greeting customers and visitors. Provides assistance to the on-site Team Leader with necessary administrative activities, including vendor relationships, record retention, office organization, and general office operations. Essential Duties and Responsibilities include the following. Other duties may be assigned. Answers incoming telephone calls, determines purpose of callers, provide customer assistance if necessary and forwards calls to appropriate personnel or department. Receives and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Maintain office appearance, including cleanliness of closing rooms after each transaction. Maintain, order and receive all office supplies, including organization and neatness of supply area and inventory. Coordinate maintenance and repairs of all office equipment. Code and review all office related bills for accuracy, contact vendors with discrepancies. Prepare daily deposit and ensure delivery to the bank. Other duties may include typing correspondence, performing light data entry and facilitating incoming/outgoing mail. Assist on-site Team Leader in scheduling, coordinating, and follow-through on all new hire orientation and training plans. Establish tickler-system for PerformanceOne tasks such as playbooks, 90-day reviews, and annual appraisals. Assist on-site Team Leader in timely completion of applicable PerformanceOne activities. Troubleshoot and assist with office day-to-day issues. Qualifications/Experience: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Three to five years experience in an office environment. * Pleasant phone voice. * Excellent computer proficiency, including Word, Excel, Outlook, and Internet * Ability to work independently as well as in a team environment. * Strong written, oral communication and proofreading skills. * Ability to manage multiple tasks simultaneously. * Strong organizational skills. * Proficient at word processing, E-Mail and data entry. * Self-motivated, detail oriented and able to complete projects independently. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee is frequently required to lift up to 10 pounds. The employee is occasionally required to lift up to 25 pounds. The vision requirements include: close vision.

Job Description Our client specializes in fine art services for both residential and commercial clients, collaborating with private collectors, galleries, museums, and designers within the fine art and design industry. Their goal is to provide exceptional customer service and maintain unwavering integrity in all they do. They are seeking a talented and dedicated Office Assistant for a new role in their Bozeman, MT office. This position will be the first point of contact for clients and is crucial for maintaining the company's high standards of customer service. The ideal candidate will be adept at multitasking and problem-solving, with strong attention to detail. This role will provide significant on-the-job training and the opportunity to contribute to process improvement. Key Responsibilities: Answer phones and direct calls in a courteous and professional manner. Serve as the initial point of contact for new and existing clients, including museums, universities, and private collectors. Conduct detailed client intake calls, gathering all necessary information for installation projects, such as measurements, type of artwork, and other relevant details, to assist the installation team in preparing bids. This requires strong problem-solving skills due to the unique nature of each installation. Manage general office tasks, including organizing files, preparing and sending invoices to clients, and paying bills. Order and maintain inventory of office supplies. Complete required paperwork and documentation accurately and legibly, which may include work orders, delivery tickets, and condition reports. Maintain a clean, safe, and organized work environment. Adhere to proprietary agreements, such as non-disclosure and confidentiality, to ensure a high level of client security. Required Qualifications: High school diploma or GED required. Ability to communicate effectively, clearly, and professionally with clients, team members, and managers. Strong verbal and written communication skills with legible handwriting. Proficiency with accounting or invoicing software. High proficiency with standard office technology and software, including Microsoft Excel and Word. Proven ability to learn quickly and adapt to changing assignments, working conditions, and procedures. Strong work ethic and pride in work. Ability to work autonomously and as a team member. Ability to address workplace stress in a calm and controlled manner. Ability to pass a background check. Experience in an office environment, especially one that requires a significant amount of detail and precision. Preferred Experiences or Qualifications: Bachelor's degree in an art-related field. Experience in a museum, gallery, artist studio, or similar environment. Familiarity with standard museum practices, terminology, and art history. Benefits: Competitive hourly wage. Competitive PTO package. Life Insurance. 401K option. Medical, Dental, Vision care options.

Summary: Responsible for general reception and answering telephones as well as greeting customers and visitors. Provides assistance to the on-site Team Leader with necessary administrative activities, including vendor relationships, record retention, office organization, and general office operations. Essential Duties and Responsibilities include the following. Other duties may be assigned. Answers incoming telephone calls, determines purpose of callers, provide customer assistance if necessary and forwards calls to appropriate personnel or department. Receives and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Maintain office appearance, including cleanliness of closing rooms after each transaction. Maintain, order and receive all office supplies, including organization and neatness of supply area and inventory. Coordinate maintenance and repairs of all office equipment. Code and review all office related bills for accuracy, contact vendors with discrepancies. Prepare daily deposit and ensure delivery to the bank. Other duties may include typing correspondence, performing light data entry and facilitating incoming/outgoing mail. Assist on-site Team Leader in scheduling, coordinating, and follow-through on all new hire orientation and training plans. Establish tickler-system for PerformanceOne tasks such as playbooks, 90-day reviews, and annual appraisals. Assist on-site Team Leader in timely completion of applicable PerformanceOne activities. Troubleshoot and assist with office day-to-day issues. Qualifications/Experience: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Three to five years experience in an office environment. Pleasant phone voice. Excellent computer proficiency, including Word, Excel, Outlook, and Internet Ability to work independently as well as in a team environment. Strong written, oral communication and proofreading skills. Ability to manage multiple tasks simultaneously. Strong organizational skills. Proficient at word processing, E-Mail and data entry. Self-motivated, detail oriented and able to complete projects independently. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee is frequently required to lift up to 10 pounds. The employee is occasionally required to lift up to 25 pounds. The vision requirements include: close vision.

Mindlance is a national recruiting company which partners with many of the leading employers in the Life Sciences, IT, and Financial Services sectors, feel free to check us out at ************************* Job Description Duration: 2+ month (With possible extension) Details: • 1+ Years of experience Perform administrative and secretarial duties as requested. • Sort and file materials. Verify information on forms. Access information in tables graphs or charts. • Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. • Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. • Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. • Typically provides general administrative support for a department. • Strong Excel skills and the ability to learn SAP and other Windows computer software programs. • Work Schedule: 8 to 5 M-F Qualifications • 1+ Years of experience Perform administrative and secretarial duties as requested. • Strong Excel skills and the ability to learn SAP and other Windows computer software programs. • Work Schedule: 8 to 5 M-F Additional Information

Non-exempt / Great Falls /Full-time Responsible for organizing, coordinating, and monitoring all nonclinical operations of PACT under the direction of the team leader and providing administrative activities Job Duties: Administrative duties activities, answering the telephone, greeting clients, record keeping, supply ordering, data entry, client scheduling and filing. Prepare reports as needed; distribute incoming and outgoing mail. Prepare new case files and retrieve information from the computer database. Directs clients to the appropriate person or department. Provides administrative support to co-workers. Delivery of client medications, rotation schedule within the PACT Team, weeknights, or weekends. Minimum Qualifications: Graduation from high school or GED is required. Some college business courses or two to three years of experience in general office work is preferred or an equivalent combination of education and experience. Excellent communication and customer service skills, knowledge of computers, Outlook, Microsoft Word, and Excel. Montana driver's license, valid vehicle insurance and personal vehicle is required. Wage: $16.54 an hour and includes differential. Benefits: 401K Matching Contributions Health Insurance Dental Insurance Flexible Spending Account Health Savings Account Flexible Work Schedule Paid Holidays Paid Birthday Pet Insurance Differential is included in the hourly wage amount. All Positions at Many Rivers Whole Health must pass Background Checks and Motor Vehicle Record. About Us: Since 1976, we have been dedicated to 13 counties in Montana and seek to serve a variety of both individuals and groups in all settings. We define resilience as the process of adapting well in the face of adversity, trauma, tragedy, threats or significant sources of stress - such as family and relationship problems, serious health problems, or workplace, school place and financial stressors - alongside those of chronic, severe disabling behavioral health conditions. with an integrated team of specialists and a personal approach to wellness. Today, we are focused on becoming Montana's healthcare provider of choice. We are committed to recruiting qualified employees, continually striving for advancement, and above all, working as a team to meet the health needs of clients living in our 14 counties. Our vision is to be the healthcare provider of choice for clients and employer of choice for employees and providers. We will achieve this vision by committing to a culture of integrity, safety, evidence based exceptional care, compassionate customer service, and great work environment. Our Mission: Many Rivers Whole Health partners with people and communities to serve the whole person - body, mind, and spirit - by providing expertise in wellness, mental health, and substance use disorders, addressing prevention and treatment with a recovery-based approach. Vision: To be a community based, highly respected organization known for excellence in mental health and addiction recovery services, offering compassionate, client-focused, professional support. Our Values: Ambassador of Many Rivers, Own it, Individuals Matter, Create Joy, Embrace Change, Show Up. Step In. EQUAL OPPORTUNITY EMPLOYER: Many Rivers Whole Health is an Equal Opportunity Employer (EOE/AA/M-F/Vet/Disability). We encourage all qualified individuals to apply for employment. We do not discriminate against any applicant or employee based on protected veteran status, race, color, gender, sexual orientation, religion, national origin, age, disability, or any other basis protected by applicable law.

**Summary:** Responsible for general reception and answering telephones as well as greeting customers and visitors. Provides assistance to the on-site Team Leader with necessary administrative activities, including vendor relationships, record retention, office organization, and general office operations. **Essential Duties and Responsibilities** include the following. Other duties may be assigned. Answers incoming telephone calls, determines purpose of callers, provide customer assistance if necessary and forwards calls to appropriate personnel or department. Receives and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Maintain office appearance, including cleanliness of closing rooms after each transaction. Maintain, order and receive all office supplies, including organization and neatness of supply area and inventory. Coordinate maintenance and repairs of all office equipment. Code and review all office related bills for accuracy, contact vendors with discrepancies. Prepare daily deposit and ensure delivery to the bank. Other duties may include typing correspondence, performing light data entry and facilitating incoming/outgoing mail. Assist on-site Team Leader in scheduling, coordinating, and follow-through on all new hire orientation and training plans. Establish tickler-system for PerformanceOne tasks such as playbooks, 90-day reviews, and annual appraisals. Assist on-site Team Leader in timely completion of applicable PerformanceOne activities. Troubleshoot and assist with office day-to-day issues. **Qualifications/Experience:** To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. + Three to five years experience in an office environment. + Pleasant phone voice. + Excellent computer proficiency, including Word, Excel, Outlook, and Internet + Ability to work independently as well as in a team environment. + Strong written, oral communication and proofreading skills. + Ability to manage multiple tasks simultaneously. + Strong organizational skills. + Proficient at word processing, E-Mail and data entry. + Self-motivated, detail oriented and able to complete projects independently. **Physical Demands:** The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee is frequently required to lift up to 10 pounds. The employee is occasionally required to lift up to 25 pounds. The vision requirements include: close vision. TitleOne, a title and escrow company, is committed to making a difference for our team members and the communities in which we live. We enrich our team members' lives by providing a fun and energetic team environment while offering opportunities for growth and advancement. Our industry-leading, innovative and legendary service delivers confidence and peace of mind to real estate professionals and consumers throughout the Northwest. We are committed to impacting our communities through the giving of our time and financial resources. TitleOne is a subsidiary of Anywhere Real Estate Inc. Anywhere Real Estate Inc. (************************ **(NYSE: HOUS) is moving real estate to what's next.** Home to some of the most recognized brands in real estate Better Homes and Gardens Real Estate (*********************** , Century 21 (*************************** , Coldwell Banker (******************************** , Coldwell Banker Commercial (****************************** , Corcoran (************************** , ERA (********************* , and Sotheby's International Realty (*********************************** , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world. **At Anywhere, we are empowering everyone's next move - your career included.** What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. **We pursue talent** - strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. **We value our people-first culture,** which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report (********************************************************************** . We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including: + Great Place to Work + Forbes World's Best Employers + Newsweek World's Most Trustworthy Companies + Ethisphere World's Most Ethical Companies EEO Statement: EOE including disability/veteran

Non-exempt / Great Falls /Full-time Responsible for organizing, coordinating, and monitoring all nonclinical operations of PACT under the direction of the team leader and providing administrative activities Job Duties: Administrative duties activities, answering the telephone, greeting clients, record keeping, supply ordering, data entry, client scheduling and filing. Prepare reports as needed; distribute incoming and outgoing mail. Prepare new case files and retrieve information from the computer database. Directs clients to the appropriate person or department. Provides administrative support to co-workers. Delivery of client medications, rotation schedule within the PACT Team, weeknights, or weekends. Minimum Qualifications: Graduation from high school or GED is required. Some college business courses or two to three years of experience in general office work is preferred or an equivalent combination of education and experience. Excellent communication and customer service skills, knowledge of computers, Outlook, Microsoft Word, and Excel. Montana driver's license, valid vehicle insurance and personal vehicle is required. Wage: $16.54 an hour and includes differential. Benefits: 401K Matching Contributions Health Insurance Dental Insurance Flexible Spending Account Health Savings Account Flexible Work Schedule Paid Holidays Paid Birthday Pet Insurance Differential is included in the hourly wage amount. All Positions at Many Rivers Whole Health must pass Background Checks and Motor Vehicle Record. About Us: Since 1976, we have been dedicated to 13 counties in Montana and seek to serve a variety of both individuals and groups in all settings. We define resilience as the process of adapting well in the face of adversity, trauma, tragedy, threats or significant sources of stress - such as family and relationship problems, serious health problems, or workplace, school place and financial stressors - alongside those of chronic, severe disabling behavioral health conditions. with an integrated team of specialists and a personal approach to wellness. Today, we are focused on becoming Montana's healthcare provider of choice. We are committed to recruiting qualified employees, continually striving for advancement, and above all, working as a team to meet the health needs of clients living in our 14 counties. Our vision is to be the healthcare provider of choice for clients and employer of choice for employees and providers. We will achieve this vision by committing to a culture of integrity, safety, evidence based exceptional care, compassionate customer service, and great work environment. Our Mission: Many Rivers Whole Health partners with people and communities to serve the whole person - body, mind, and spirit - by providing expertise in wellness, mental health, and substance use disorders, addressing prevention and treatment with a recovery-based approach. Vision: To be a community based, highly respected organization known for excellence in mental health and addiction recovery services, offering compassionate, client-focused, professional support. Our Values: Ambassador of Many Rivers, Own it, Individuals Matter, Create Joy, Embrace Change, Show Up. Step In. EQUAL OPPORTUNITY EMPLOYER: Many Rivers Whole Health is an Equal Opportunity Employer (EOE/AA/M-F/Vet/Disability). We encourage all qualified individuals to apply for employment. We do not discriminate against any applicant or employee based on protected veteran status, race, color, gender, sexual orientation, religion, national origin, age, disability, or any other basis protected by applicable law.

and Responsibilities:

Job DescriptionPOSITION STATEMENT:The Administrative Assistant provides comprehensive administrative and technical support to the Facilities and Construction Departments of the Rocky Boy Health Center. This position performs a full range of administrative duties, assists with budget and procurement processes, supports construction project coordination, maintains records and documentation, and ensures efficient communication between departments, contractors, and leadership. The Administrative Assistant also assists in managing invoices, reports, and timelines for ongoing projects under the direction of the Facilities and Construction Directors.KEY RESPONSIBILITIESAdministrative Support Perform office automation duties using computers, multiple word processing software, electronic spreadsheets, and database programs to create, format, modify, and print correspondence, reports, and records. Compile and produce regular and special reports as required by management; maintain organized electronic and physical files. Receive telephone calls, emails, and visitors, and exercise sound judgment to route or resolve inquiries. Maintain familiarity with day-to-day program operations, policies, and procedures to provide accurate and timely information to staff, contractors, and external agencies. Prepare check requests, purchase orders, and requisitions for payment; obtain necessary approvals and route to Finance. Track timesheets, signatures, and payroll submissions for Facilities and Construction staff. Assist in scheduling meetings, maintaining calendars, recording minutes, and distributing correspondence. Construction and Project Coordination Assist the Construction Director in managing all phases of capital improvement and maintenance projects. Support the preparation, organization, and tracking of contracts, purchase orders, change orders, and invoices. Monitor project budgets and timelines; maintain accurate records of expenditures and commitments. Prepare construction update reports for leadership and the Board of Directors. Support field inspections, ensuring compliance with safety, quality, and regulatory standards. Maintain project documentation including drawings, as-builts, permits, warranties, and compliance records. Communicate with contractors, vendors, and departments to minimize operational disruptions during projects. Assist with the closeout of construction projects, including documentation review and final payment processing. Other Duties Assist the Facilities Director with building inspections, supply procurement, and coordination of maintenance tasks as needed. Support the department in emergency or on-call situations. Undertake additional assignments or administrative functions as delegated to support the overall objectives of the Rocky Boy Health Center. SCOPE AND EFFECTThis position contributes to the effective operation of the Facilities and Construction Divisions by ensuring timely communication, accurate recordkeeping, and administrative efficiency. The work directly impacts RBHC's ability to maintain safe, functional, and compliant facilities and complete capital projects on time and within budget.GUIDELINESActivities are conducted in accordance with guidelines established by the Chippewa Cree Tribe, the Indian Health Service, and the Rocky Boy Health Center. Work requires knowledge of applicable building codes, safety standards, and financial management rules related to tribally operated health facilities.PURPOSE OF CONTACTSContacts include internal departments, tribal offices, contractors, and vendors to coordinate project activities, acquire supplies and equipment, and ensure the timely resolution of maintenance and construction-related issues.WORK ENVIRONMENTWork is primarily performed in an office setting but may require occasional field visits to construction sites or maintenance areas. Exposure to outdoor conditions, noise, and dust may occur. Appropriate personal protective equipment will be provided as necessary.PHYSICAL DEMANDSThe position requires sitting, standing, bending, and walking. Occasional lifting of up to 25 pounds may be required. Some travel between facilities and project sites may be necessary.MINIMUM QUALIFICATIONS Associate degree in Business Administration, Construction Management, or a related field preferred. Minimum of three (3) years of experience in an administrative, project coordination, or construction support role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with project management software preferred. Possess a current valid Montana driver's license at all times. Must obtain CPR and First Aid certification within three (3) months of employment. Must demonstrate strong organizational, communication, and multitasking skills. Disclaimer This employment announcement does not contain a comprehensive description of activities, duties, or responsibilities that are required for this position. Duties, responsibilities, and activities will be reviewed periodically as duties and responsibilities change with necessity. Applicants with credentials that do not meet the minimum qualification for this position will not be considered. Rocky Boy Health Center Human Resources disclaims responsibility for ensuring the completion of application packages, considering only those applications received in proper and completed form before the 4:00 PM closing date for the advertised position. This employment announcement is subject to change depending on budget availability and organizational priorities. Employment offers are contingent upon the satisfactory completion of a background check and pre-employment drug test, with successful applicants being subject to a 60-day probationary period. Notice to Recruiting Agencies and Third-Party Vendors Rocky Boy Health Center does not accept unsolicited resumes, proposals, or candidate submissions from recruiting agencies or third-party vendors. We are not seeking new recruiting or placement services for any positions at this time. Any unsolicited submissions will be considered property of Rocky Boy Health Center, and we will not be responsible for any associated fees. 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