Administrative coordinator jobs in Nashua, NH

A top Boston hospital is seeking an administrative coordinator to support a busy surgeon. This is an excellent opportunity for individuals looking to jumpstart their healthcare administration career within an organization that prioritizes employee growth and development! Responsibilities: Manage patient and surgeon scheduling, ensuring seamless coordination. Handle billing and reimbursement processes accurately and efficiently. Oversee calendar management, travel arrangements, and office operations. Organize materials for meetings, presentations, and national conferences. Serve as a point of contact for visitors, medical students, and external partners. Support office operations by ordering supplies, maintaining records, and handling correspondence. Provide coverage for other administrative team members as needed. Participate in departmental meetings and assist with special projects as needed. Qualifications: Bachelor's degree required, ideally in healthcare management, health policy, or a related field. At least one year of customer service experience or experience in a healthcare setting preferred but not required. Strong organizational and multitasking skills with attention to detail. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to handle confidential information with discretion. This is a great opportunity to gain hands-on experience in healthcare administration and grow within a renowned hospital system. If you are detail-oriented and eager to support high-level medical professionals, apply today.

People Team Coordinator Join our client-a dynamic leader in real estate investments- as a People Team Coordinator and become an integral part of a forward-thinking organization dedicated to innovation and community-building. In this key role, you will serve as the welcoming face of the office, expertly managing front desk operations and supporting various administrative functions. If you thrive in a vibrant environment where attention to detail, professionalism, and a personable demeanor are valued, this opportunity offers you the chance to contribute to a groundbreaking company. Responsibilities: Serve as the primary point of contact for visitors, vendors, and residents, ensuring a warm and professional reception experience. Coordinate office entry systems, including intercom and access control, to facilitate seamless visitors' flow. Assist with scheduling meetings, catering arrangements, and event setups to support office functions. Maintain a clean, organized front desk and communal areas, ensuring a professional environment. Respond promptly to inquiries and direct calls or messages with clarity and professionalism. Support general office operations and contribute to a positive workplace ambiance. Demonstrate proactive problem-solving skills by independently addressing day-to-day office needs and issues. Requirements: 1-2 years of office administration or relevant customer-facing experience. Outgoing, personable, and able to engage effectively with diverse visitors and team members; hospitality background is a plus. Excellent verbal and written communication skills. Highly organized with keen attention to detail and strong multitasking abilities. Professional, polished, and reliable; self-motivated with a service-oriented mindset. Proficiency in Google Suite and Slack (training provided). Delegates flexibility and creativity in solving problems quickly and efficiently. High school diploma or equivalent required; degree is not mandatory. Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Personal Assistant - Real Estate Family Office Family office in Boston is seeking a warm, polished, and highly professional Personal Assistant to join its close-knit team. This role focuses on front desk operations, hospitality, and administrative support to ensure smooth daily office operations and a welcoming experience for all visitors. Responsibilities: Greet and assist visitors, vendors, and guests with a professional and welcoming presence. Assist with daily tasks to support the firms principals, including personal errands and supporting day-to-day operations. Provide refreshments and maintain a polished, client-ready reception and meeting environment. Answer and route phone calls, manage correspondence, and assist with scheduling as needed. Maintain a clean, organized, and fully stocked office environment, including meeting rooms and shared spaces. Support light hospitality tasks such as preparing coffee or refreshments for meetings. Assist with general administrative duties, including filing, organizing paperwork, and supporting the team as needed. Qualifications: 2+ years of administrative or front-desk experience in a client- or guest-facing environment. Background in hospitality, concierge services, or luxury office reception strongly preferred. Excellent interpersonal and communication skills with a polished, professional presence. Strong organizational skills and the ability to anticipate needs. Tech-savvy and comfortable learning internal systems and tools. Detail-oriented, punctual, and committed to maintaining a professional environment.

Administrative Assistant to $55K - Join a Dynamic Research Environment! Our client, a renowned healthcare and research institution, is seeking an Administrative Assistant to provide essential support to leadership and team members in a fast-paced setting. This role involves managing complex calendars, coordinating meetings and travel, and assisting with grant preparation and document editing. The ideal candidate brings 2+ years of administrative experience and strong organizational and communication skills. Position Details: Location: Boston, MA Work Model: In-Office Degree: Required Responsibilities include managing busy calendars and scheduling meetings; coordinating domestic and international travel arrangements; organizing on-site and virtual events, including catering and logistics; assisting with grant applications and internal approval processes; preparing and editing correspondence, reports, and manuscripts; processing invoices and expense reports; maintaining office files and supply inventory; and providing backup support to other administrative staff as needed. The ideal candidate possesses proficiency in Microsoft Office Suite; excellent written and verbal communication skills; strong attention to detail and ability to prioritize tasks; experience handling confidential information with discretion; and the ability to work independently while supporting multiple stakeholders. Enjoy working in a collaborative environment with opportunities to contribute to impactful research projects and access to comprehensive benefits! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Admin Assistant - Mid-level This role provides high-level administrative support, managing complex calendars, travel, expenses, meetings, and confidential communications. The individual oversees administrative projects, maintains records and documents, prepares PowerPoint materials, supports department initiatives, and collaborates across teams to resolve issues. The position requires 5+ years of corporate administrative experience, exceptional organizational and multitasking skills, strong proficiency in Microsoft Office, excellent communication abilities, and the capacity to handle sensitive information. Success in this role depends on being detail-oriented, adaptable, collaborative, resourceful, and able to thrive in a fast-paced environment.

Wayne J. Griffin Electric, Inc. provides electrical and telecommunications contracting services to clients and communities across New England and in the Southeast. As we continue to grow and promote from within, we are looking for a full-time Administrative Assistant who would like to work as part of a dynamic team that provides critical support to our Project Management efforts. Responsibilities Include: Collaboration with internal departments to prepare, finalize and submit all written correspondence on behalf of our Project Management team Partnering with the Project Management Team to submit permits within the New England Area Maintaining accurate and up-to-date contact information in the central system and within letter templates. Occasional front desk support Must Haves: Exceptional written communication skills Strong attention to detail with the ability to proofread and ensure accuracy in correspondence Proficiency in Microsoft Office applications and strong typing skills, experience in Adobe or Bluebeam a plus Ability to stay organized, multitask, and adapt to changing priorities in a fast-paced environment Excellent follow-up skills and attention to deadlines Previous experience in the construction industry is a plus Along with competitive compensation, Wayne J. Griffin Electric, Inc. offers a comprehensive benefits package including Blue Cross Blue Shield PPO (Medical, Dental & Vision), health and wellness programs, 401(k) with company contribution and up to $2,000 per year in tuition reimbursement. With over 45 years in the industry our culture is collaborative, team-orientated and results focused. We strive to help our employees to grow and achieve their career desires, through training, education, and mentorship. Visit us at our website: ***************************** to learn more. Take the next step in your career and let us learn about you! Apply now: ************************** An Equal Opportunity Employer.

5+ Month Contract - On Site - Boston MA Healthcare / Hospital Experience Required Administrative professional is responsible for handling inbound and outbound communications for hosptial registration. This Admin will handle patient inquiries, following-up with patients resolving patient questions regarding insurance verification and authorization. Conduct registration duties and guiding patiets around the office Must be comfortable working in a medical office, working with patients Utilizes established guidelines to ensure patient issues are addressed Performs full registration activities at front desk General office administrative functions

Arthur Murray has transcended dancing since 1912. Through the years, dance has become popular not only through movies, but recently with TV show such as “Dancing with the Stars,” “So you think you can Dance,” and “America's got Talent.” Not to mention social media and Youtube. Today, our company continues to grow and modernize the art of dancing - From the Foxtrot and Waltz, Rock Swing & Hustle, the passionate Tango, and to the recent trend of Latin dances such as salsa, bachata, and merengue. The Arthur Murray Dance Studio of Cambridge is seeking charismatic individual to support the executives and studio in their day-to-day job responsibilities while demonstrating an ability to work independently and meet deadlines effectively. This is a unique role that combines back end studio operations along with "front of the house" new student management & sales, where you will help enroll new students in their foundation program and get them off to a great start in the studio. The role is two parts: New Student Associate: Front end sales to get new students enrolled on their foundation program Handle inquiry phone calls & correspondence to get new students scheduled New student information chats and enrollments to assist students development and involvement in the studio Manage team members with new student operations to ensure high quality experience Administrative Responsibilities include but are not limited to: Maintain studio schedule and accurate student records Accurate records of studio expenditures and operate within assigned budgets Communicate in timely and engaging manner with students through phone calls, email & text Create and update social media sites, advertisements, and weekly newsletters Communicate efficiently with students and clients including scheduling appointments. Oversee account receivables and maintain studio performance reports Deliver 5 star hospitality Qualifications: Written and verbal communication skills Sales skills Team Management & Organizational Ability Computer skills - MS Office, Google workplace, and Canva Potential Promotion to Office Manager role Job Type: Full Time Tuesday to Saturday. (afternoons and evenings during the week, 9-5 Saturday) Pay Range: $40,000-$54,000 (depends on experience) Benefits: Employee discount Holiday/Sick Pay IRA contribution Supplemental pay types: Bonus pay Experience: Customer service: 1 year (Preferred) Work Location: One location

100% Onsite Downtown Boston How many years of experience? 1-3 years Offer customer service to faculty, staff, and visitors at the front desk and on main department email address Be a first contact at the front desk Coordinating facilities work orders and keeping the team updated Coordinating hybrid meetings, managing department calendar including room reservations Preparing meeting agendas and sharing them out Taking minutes during meetings and sharing out after meeting Tech support during hybrid meetings Creating flyers and working on social media Small financial transactions, invoicing, ordering office supplies etc Comfortable learning new systems /technologies Experience working in higher education is a plus Qualifications: Knowledge of office administration practices and processes; basic level of proficiency with MS Office products, including Microsoft Word, Teams, Excel, PowerPoint and Outlook. Skills required include ability to plan, organize and set priorities; time management; attention to detail, interpersonal and written communication skills. Familiarity with coordinating and supporting hybrid meetings (in-person and virtual attendees) is required. Ability to carry out special assignments by completing activities, monitoring progress, and ensuring work is completed accurately and on time. Skills and knowledge for this position are typically acquired through the completion of an Associate degree or equivalent and 1-3 years' relevant experience.

Pay Rate: 21-23 per hour Local to Boston - Hybrid role - Somerville, MA 02145 3 month contract to start through Randstad Reporting to the New Hire Experience Manager, the Talent Operations Coordinator is responsible for owning the candidate experience throughout the pre-boarding process for both internal and external associates. The Talent Operations Coordinator will provide excellent candidate experience and be responsible the pre-boarding of all associates, including obtaining required forms, scheduling occupational health and I-9 appointments ensuring completion of all pre-boarding requirements including background, compliance, reference checks and, set up of systems access. Principal duties and accountabilities Provide exceptional customer service to candidates, hiring managers, and recruiters throughout the pre- boarding process Lead the new hire pre-boarding process (accepted offer through New Employee Orientation) Communicate via email, phone, or in person with newly hired employees to ensure successful completion of all required pre-employment requirements including I-9, Occupational Health Clearance, background, compliance, and reference checks. Set up new employees in HRIS system(s) Run and create reports in the Applicant Tracking System. Continuously identify and implement ways to improve the pre-boarding experience. Partner with team leadership on strategic projects as they arise Qualifications Bachelor's Degree or relevant work experience Experience or strong interest in a career in Human Resources Experience with an Applicant Tracking System (Taleo, Workday, PeopleSoft) Proficiency in Microsoft Word, Excel, PowerPoint, Outlook Skills, Abilities, and Competencies Strong customer service experience Ability to work independently with little day-to-day supervision Excellent communication abilities - written/verbal Experience handling high-volume and multiple tasks in a fast-paced environment Strong organizational skills and detail-oriented Demonstrated problem-solving skills Ability to manage sensitive and confidential information Team player in a high-volume and fast-paced environment

📍 Downtown Boston - Financial District We are a fast-growing AI language technology startup seeking a reliable and proactive Administrative Assistant to support our management team and keep our office running smoothly. This is a great opportunity for someone who is organized, resourceful, and enjoys working in a professional, dynamic environment with the flexibility of a part-time schedule. A proactive, creative, and high-energy approach will be especially valued. What You'll Do Provide office administration and executive support Manage scheduling, travel arrangements, and phone calls Assist with bookkeeping and basic accounting tasks Help coordinate events, meetings, and occasional candidate screenings Support annual tradeshows, marketing events, and special projects Any other tasks assigned to What We're Looking For Proven experience as an Admin/Executive/HR Assistant Proficiency in Microsoft Excel; tech-savvy Strong organizational, communication, and problem-solving skills Outgoing, professional, and independent, with good writing ability Second language preferred | Associate degree or higher What We Offer Modern office in Boston's Financial District Stable Monday to Thursday weekly schedule A meaningful role in a supportive, growing team

Administrative Assistant Contract at least 4 months with potential for extension Hybrid/Onsite at minimum 2 days a week in Marlborough, MA Hourly rate: $23.00-26.00/hr Must have: 3 years+ Admin experience at companies with over 500 employees Excel Word Powerpoint Outlook Expense management Administrative Assistant The Administrative Assistant will provide comprehensive support to leadership team, ensuring smooth operations and efficient coordination across a variety of administrative functions. This role requires strong organizational skills, discretion, and the ability to handle confidential and complex matters with professionalism. Key Responsibilities: Manage multiple calendars, schedule meetings, and coordinate logistics. Arrange travel itineraries, process expenses, and support timekeeping. Serve as a point of contact for internal and external inquiries, resolving issues with tact and involving cross-functional partners as needed. Maintain filing systems, records, supplies, and office organization. Coordinate meetings, trainings, and conferences, including catering, room setup, equipment, and follow-up. Assist with onboarding logistics such as ordering supplies and equipment. Provide back-up coverage and general support for other administrative staff as needed. Review and refine processes, recommending improvements to enhance efficiency. #AFHR

Russell Tobin is seeking a proactive and detail-oriented Office Administrative Assistant to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred. Job title: Office Administrative Support Location: Boston, MA Duration: 12 months Pay rate: $22/hour Position Description: Providing general office support, including but not limited to: • Processing incoming & outgoing mail, including checks and stock certificates, tax forms, and scanning • Managing travel & expenses, including making travel arrangements and processing expenses for team members • Providing general administrative services to teams, such as maintaining calendars and schedules, and answering phones • Coordinating and scheduling office events, including recruiting, internal events and external client events as needed. • Duties to include booking conference rooms, ordering food, printing documents, coordinating interview schedules, liaising with building services, and greeting visitors • Assisting the Wealth Management Team in servicing clients, with a focus on operational excellence and customer service Qualifications • Proficiency in Word, Excel, PowerPoint and Outlook required • Bachelor's degree preferred but not required • A minimum of 2 years of work experience in a professional corporate environment • New graduates who have a desire to be in the financial services industry are also encouraged to apply • Strong written and verbal communication skills • Enjoys working in a team environment • Polished communication skills • Ability to multi-task and work in a fast-paced environment • Business professional environment and attire • Possess critical thinking skills and good judgment Chooses to always operate with integrity and transparency Education Bachelors Degree preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Pride Health is looking a Administrative Support Specialist to support our client's medical facility which is Boston, MA Title: Administrative Support Specialist Rate : $20 to $23/hr Position Summary The Administrative Support Specialist will provide comprehensive administrative and clerical support to a team of four providers (3 MDs and 1 PA). This role involves patient scheduling, coordination of clinical activities, maintaining accurate records, and facilitating communication between patients, providers, and internal departments. The ideal candidate is organized, detail-oriented, and able to support a fast-paced clinical environment. Essential Responsibilities Communication & Front Desk Support Answer and screen incoming telephone calls, take accurate messages, or direct calls appropriately. Greet and assist patients, families, visitors, and staff. Provide timely, clear, and accurate information within the scope of authority. Scheduling & Patient Coordination Update patient demographics and insurance details; obtain specialist referrals as needed. Schedule, reschedule, and confirm patient appointments using scheduling tools. Coordinate ancillary appointments and procedures with hospital departments. Clinical Support & Record Management Obtain necessary patient information from referral sources. Prepare, maintain, and organize patient records for clinical activities. Act as a liaison with other departments and external parties in a professional and supportive manner. Handle confidential information responsibly and communicate relevant policies as needed. Billing & Financial Responsibilities Collect co-payments at point-of-service. Process billing tickets accurately and forward them to billing staff per protocol. Reconcile daily collections following established procedures. Provider Calendar & Documentation Support Manage provider clinical and administrative schedules. Type correspondence, manuscripts, letters, and patient notes as required. Support documentation in clinical computer systems and prepare routine reports. Appointment Communication Notify, confirm, and remind patients of upcoming appointments (consultations, follow-ups, simulations) via phone or mail. Authorization Management Obtain authorizations for radiologic exams as required. General Administrative Duties Sort, copy, file, and distribute incoming and outgoing correspondence and mail. Provide backup support for these tasks in the absence of the Administrative Assistant I (AAI). Special Projects & Process Improvement Participate in special projects and contribute to process improvement initiatives as assigned. Required Qualifications Education: High School diploma or GED required; Associate's degree preferred. Experience: 1-3 years of related work experience in an administrative or healthcare setting. Technical Skills: Proficiency with computer systems, including web-based applications and Microsoft Office (Outlook, Word, Excel, PowerPoint, Access). Benefits Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. Equal Opportunity Employer As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple - “To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.” We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe. Job Summary The Fueling Administration Assistant is responsible for supporting the efficient and accurate operation of the fueling department by ensuring all fueling tickets and transactions are accurately documented and input into the system. This role requires strong attention to detail, organizational skills, and the ability to work in a fast-paced, deadline-driven environment. The expected pay rate is $24.00/hr. Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match, paid vacation time, sick time, and company paid holidays. Your Activities Accurately input fueling tickets and fueling transaction data into the designated fuel management system Ensure that all required details (aircraft information, flight numbers, amount dispensed, and fueling times) are accurately recorded Maintain accurate and up-to-date records of all fueling transactions Assist with EOD reconciliation and ensure that discrepancies are reported and resolved promptly Prepare daily, weekly, or monthly reports related to fuel usage and activity for internal use and client billing Serve as the point of contact for fuel-related inquiries from clients and internal teams Address any client or airline inquiries related to fuel transactions Your Profile High School Diploma or equivalent 2+ years administrative experience Flexibility to work early mornings, rotating Saturday's shifts Proficient in Microsoft Office products, especially Word and Excel Strong written and verbal communication skills for effective interaction with teams and clients Ability to manage multiple tasks simultaneously and prioritize workloads in a fast-paced environment What We Offer 401(k) Dental insurance Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Visit our website at to learn more about Life at Swissport. Join Swissport today and be part of a team that connects the world of aviation!

Company Overview: Insight Global's client is one of the largest law firms in the area with over 60 attorneys in various office locations. Their record of success is built by considerable settlements in civil cases and acquittals in criminal cases, but they work in other areas including personal injury, workers compensation, family/divorce law, litigation, real estate law, and more. Company offers room for growth, great culture, and stability across teams. Position Summary: Insight Global's client is seeking an outgoing, energetic and detail-oriented full-time Legal Support Assistant to join our team. The ideal candidate is a professional with a desire to further their career in the legal field and must demonstrate the ability to work as a member of a team, in addition to working independently. Day to Day: · Back-up to reception (lunch coverage, as well as sick/vacation days) · Open/distribute the mail · Deliver mail to the Post Office at the end of the day · Work as a floater with all practice areas to provide interim coverage and support · Logging supply inventory and creating supply orders · Opening and closing of files, both electronic and physical, under the direction of others · Scheduling meetings in the conference rooms · Maintain all conference rooms, copy areas, and kitchen to be sure clean and stocked with supplies · Hand deliveries to courts and various other agencies · Assisting in other related administrative duties as assigned

About the role: We are looking for an energetic person to join our team and support the day-to-day functionality of our office and warehouse staff. The ideal candidate will be detail oriented, computer-savvy, comfortable on the phone with clients, cooperative, and adaptable. Hours are typically 9-5, with some flexibility. The position may grow based upon the experience and interest of the hired person. What you will do: Manage customer inquiries electronically and over the telephone Create proposals for clients Follow-up with clients Oversee the contract and invoice processes Manage general equipment ordering Manage travel for staff Maintain the company calendar Support the social media assistant Manage and organize virtual office files About you: You are detail oriented. You are proficient in Microsoft office & outlook. You are comfortable multitasking, managing, and executing many different types of tasks. You are comfortable in a fast-paced work environment. You can easily communicate with many kinds of people, including employees, clients, and vendors. You are interested in learning about an industry where projects are exciting and unique and may be discussed over months or just a few days, and changes are a constant occurrence. You are comfortable working independently as well as regularly taking direction from and working with different teams and people - including your manager and your co-workers.

Legal Trainee position requires 2+ years of solid administrative experience. Firm will train in legal processes and procedures for their personal injury practice. Job description is as follows. Responsibilities Provide legal support to attorneys and legal staff Conduct legal research using platforms such as LexisNexis and Westlaw Assist in the preparation and drafting of legal documents, contracts, and correspondence Manage case files and maintain document management systems for efficient retrieval Perform document review and proofreading to ensure accuracy and compliance Coordinate interviews with clients and witnesses as needed Handle filing, data entry, and clerical tasks to support daily operations Maintain an organized system for tracking deadlines and court dates Assist with project management tasks related to ongoing litigation or legal matters Communicate effectively with clients, attorneys, and external parties while maintaining confidentiality Skills Proficiency in legal research and case management software (iManage, PCLaw) Strong writing skills for drafting legal documents and correspondence Excellent organizational skills with attention to detail Ability to manage projects efficiently while adhering to deadlines

*For a quick application text APPLY1 to 82174* *About Dent Wizard* Dent Wizard is the nation's undisputed leader in automotive reconditioning services and vehicle protection products - and our success is the result of the great people who serve our customers. We're stable, growing and have a strong business model, with opportunities in 43 states, 2.5 million vehicles repaired every year and more than 3,000 highly skilled employees. Help us reach new heights and receive the respect, rewards and recognition you deserve. The coordinator ensures all vehicles are completed within the expected delivery times and new and used vehicle reconditioning work is identified and routed as quickly as possible. Keeps track of all work using Smart sheets. *Essential Duties and Responsibilities* * Responsible for logging and tracking all workflow in priority order for use by all shop employees and communicate any issues to the dealer. * Coordination of repair activities with service drive staff. * Order parts as required. * Ensure final inspection meets desired standard. * Manage all billing and invoicing between Dent Wizard and the dealer. * Interact with dealer's customers as required. * Provide and maintain safe working environment. * Maintain any tools in good working condition. * Follow company procedures and policies at all times. * Communicate to supervisor/management relevant feedback regarding specific issues or solutions to problems, etc. * Exhibit, promote and foster a positive attitude through cooperation with other employees, and a willingness to openly discuss issues with supervisor/management and respectful attitude toward the company. * Basic Qualifications* * Strong communication and interaction skills required. * Excellent organizational skills required. * Good eye for detail and high quality standards. * Capable of working a digital camera and literate in Excel, Word and Outlook. * A professional appearance at all times. * Valid Driver's License and good driving record required. *Physical Requirements* * Regularly required to stand and walk. * Frequently required to stoop, kneel, crouch, bend, squat and climb. * Ability to lift up to 45 pounds (light hand tools, etc.). * Manual dexterity, repetitive motion tasks. * Moderate noise level. The compensation offered for this position will depend on qualifications, experience, and geographic location. The starting compensation is expected to be: $23.00 - $26.00/ HourWe offer a competitive & comprehensive benefit package including: paid time off, medical, dental, vision, and 401k match (50% on the dollar up to 7% of employee contribution). For more information on our benefit offerings, please visit our Dealer Tire Family of Companies [Benefits Highlights Booklet]( *EOE Statement: *Dent Wizard is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act*), or any other legally protected status, with respect to employment opportunities. *ADA Disclosure: Any candidate who feels that they may need an accommodation to complete this application, or any portions of same, based on the impact of a disability should contact Dent Wizard's Human Resources Department to discuss your specific needs. Please feel free to contact us at ...@dentwizard.com.