Administrative coordinator jobs in Nashville, TN

Our client located in Nashville, TN area is seeking a Administrative Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a team in the nonprofit industry! The Administrative Assistant is a contract-to-hire opportunity, with a hybrid schedule. Responsibilities: Coordinating scheduling, calendar management, and meeting arrangments Expense reporting and managing credit card reconciliations Reporting, document management, and managing correspondences Managing travel arrangements including booking flights, rental vehicles, and making hotel reservations Managing phone calls and emails Maintaining confidentiality Qualifications: 2+ years of experience working in an administrative role Experience in calendar management and credit card reconciliations ideal Associates or Bachelors degree ideal, but not required Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams) Experience in reporting, document management, travel booking, and managing correspondences is ideal Must be able to work in the Nashville office 3 days a week Job Title: Administrative Assistant Location: Hybrid in Nashville Desired Skills and Experience - 2+ years of experience working in an administrative role - Experience in calendar management and credit card reconciliations ideal - Associates or Bachelors degree ideal, but not required - Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams) - Experience in reporting, document management, travel booking, and managing correspondences is ideal - Must be able to work in the Nashville office 3 days a week

The purpose of this classification is to perform administrative/secretarial work associated with providing administrative support and processing information/documentation relating to the Rutherford County Emergency Communications District. Duties and responsibilities include greeting visitors and answering telephone calls, providing customer service, processing invoices and payroll documents, preparing or processing various District documentation, coordinating meetings, maintaining District calendar, conducting research, compiling information and statistics, maintaining records, and performing data entry.

Job Description SeekOne Roofing is searching for a full-time Personal Executive Assistant to the Owners! Here you're not just part of a company; you're part of a people-first mission. Rooted in purpose, growth, and service, we're proud to make a positive impact in our Brentwood, TN community and throughout Nashville, TN and Huntsville, AL. We know our people are the heart of our success, so we show it through competitive pay, strong benefits, and an uplifting culture where you can thrive. Apply today and unlock your potential! WHY YOU SHOULD JOIN US $50,000-$60,000 per year, based on experience Paid training to set you up for success PTO and flexible schedules for balance Weekly mentorship and personal development opportunities A supportive, faith-driven team culture Access to industry-leading CRM and tools Advancement opportunities with a fast-growing company Consistent Monday-Friday schedule, with occasional weekends as needed ALL ABOUT SEEKONE ROOFING We're guided by the values of BLESSED, FOCUSED, and COMMITTED. We provide top-tier residential and commercial roofing solutions while constantly improving our tools and techniques. Our dedication to excellence has earned us the GAF badge and the CertainTeed Five Star badge-symbols of the trust we've built with our customers. Here, you're not just joining a team; you're joining a family that invests in your growth and celebrates your success. ARE YOU THE PERSONAL EXECUTIVE ASSISTANT OUR OWNERS NEED? 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role Bachelor's degree preferred; administrative experience required Proficiency with Microsoft Office Suite and Google Workspace; QuickBooks experience a plus Exceptional organizational, time-management, and multitasking abilities in a fast-paced environment Ability to handle confidential information with discretion Strong written and verbal communication skills Professional, dependable, and collaborative team player Ability to uphold SeekOne's values of integrity, excellence, faith, and people-first leadership Commitment to continuous personal growth and development Strong listening skills with the ability to understand intent and goals WHAT VITAL ASSISTANCE DO YOU PROVIDE AS OUR PERSONAL EXECUTIVE ASSISTANT? As a Personal Executive Assistant to the Owners, you play a direct and vital role in supporting company leadership while keeping operations running smoothly. You manage the owners' calendars, schedule and coordinate meetings, and track follow-up actions to keep projects moving forward. You act as a trusted liaison-communicating on behalf of the owners with staff, clients, and external partners-ensuring communication flows seamlessly. You'll also arrange travel, handle correspondence, and support events, while contributing to special projects that reflect the owners' vision for efficiency and growth. Every day, you bring focus, organization, and a people-first approach as you work side by side with our owners to help lead the company forward. ADVANCE YOUR ADMINISTRATIVE CAREER TODAY! If you're ready to put your executive-level administrative skills to work directly alongside the owners in a place that values people first, we'd love to meet you. Applying is quick and easy-our process takes less than 3 minutes. Take the next step and join a team where you can grow, make an impact, and thrive! Job Posted by ApplicantPro

Job Description The Tennessee Department of Healths Division of Family Health and Wellness, is hiring an Administrative Services Assistant 2 to support the Tennessee Womens Heart Health Program (TWHHP.) This is a full-time position located in Nashville The Administrative Services Assistant 2 will be responsible for assisting with the day-to-day operations of the grant program. This will Include but is not Limited to: Paying medical claims Keeping detailed payment and billing records Day-to-day communication with program vendors Coordinating the printing and distribution of materials Providing TA on data system (Med-It) to vendors Data entry of services rendered (if needed) Supporting the Tennessee Breast & Cervical Screening Program (TBCSP) with programmatic needs as indicated Assisting with onboarding new vendors to TWHHP. Experience with Microsoft Office programs (i.e., Word, Excel, Outlook, Teams, etc.) is required. Bachelor's degree required. The preferred candidate will have experience with claims processing. Position funding is provided through Wise-woman Federal grant program and is eligible for renewal annually through September 2028 based on funding availability. This is a full-time time in-person position in Nashville

NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Spring Hill Funeral Home in Nashville, TN. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction. Responsibilities Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.) Operate a telephone system handling a large call volume Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc. Qualifications 1+ years of administrative support experience Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software) Ability to work well in a team-based environment Ability to learn new software and conduct new tasks Professional communication and organizational skills Valid driver's license High School Diploma or equivalent Compensation $18.00-$21.00/hr. Benefits Medical, Dental, and Vision Insurance Health Savings Account (HSA) Life Insurance 401(k) with Employer Matching We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

at Whaley Foodservice ***HIRING IMMEDIATELY!!!**** Whaley Foodservice, LLC is one of the largest commercial kitchen equipment repair service companies in the Southeast comprised of over 600 employees located across 31 geographically dispersed locations.Visit "Whaley Careers" to find your place to grow. ********************************* Whaley Foodservice, LLC is currently searching for an experience Administrative Assistant to join our team. This position is responsible for meeting the daily, weekly and monthly parts and inventory needs of the branch location. JOB TITLE: Administrative AssistantSTATUS: Non-ExemptSUPERVISION: Reports to the Area Manager POSITION SUMMARY:This position is responsible for meeting the daily, weekly and monthly administrative needs of the branch location. MAJOR RESPONSIBILITIES: Answer high volume of incoming customer calls. Open service orders as needed in the computer system. Close service orders for billing upon completion of order using the computer system. Assist in resolving customer problems/complaints. Insure return of warranty parts to corporate warranty department. Run daily and monthly reports. Submit reports as required to corporate office. ADDITIONAL RESPONSIBILITIES: Provide technicians with any necessary information needed for their service calls. Route parts calls as necessary. Maintain clean and professional office environment. Performs other duties as required. CONTACTS: Internal - Daily with service technicians; occasionally with corporate staff at all levels. External - Frequent and regular contact with customers. MINIMUM QUALIFICATIONS: A High School diplomas or the equivalent in experience. 1-3 years of previous administrative experience combined with 2 years of computer experience. SKILLS, ABILITIES AND OTHER REQUIREMENTS: Strong windows based computer skills including Microsoft Word and Excel. Good verbal and written communication skills combined with good interpersonal skills. High level of accuracy. Strong attention to detail. Ability to handle multiple tasks simultaneously including multiple incoming phone calls. Typing speed of 50 WPM or better. WORKING/ENVIRONMENTAL CONDITIONS: Some lifting up to 50 pounds may be required. Heave phone contact and computer usage (80% - 100%) Some infrequent travel, mainly to corporate office.

The Field Office Coordinator works closely with all members of the project team (project managers, project engineers, superintendents and project accountants.) Specific responsibilities include the following: Subcontracts - write contracts from completed A2 or SK Request Help complete project safety requirements, including the Emergency Response Plan, site specific orientation, site clinic with map and MPN Acknowledgement Form and documents for distribution Maintain and organize project files (digital, hard copy) using company standards as much as possible Upload contractual documents to sub module in CMiC, e.g., executed contracts, insurance certificates, executive change orders) Maintain compliance module Change management - support PM/PE/Cost Controls Manager with uploading, posting and issuing sub SCO's Cost management - help maintain and track General Conditions budget as directed E-time - if required on your job, enter field time and/or approve field time in Rumbix General office/jobsite items - coordinate trailer cleaning, office inventory and break room inventory Closeout - depending on the project, do all or some of the close out, e.g., logs, gathering, packaging; coordinate with project team to ensure closeout is per the owner contract and expectations Coordinate with Regional Archivist and IT to archive project General document control for the team - ordering drawings, sending for scanning, etc. Help facilitate field new hire process and onboarding as needed Jobsite mobilization & demobilization Qualifications 3+ years of prior experience in general office, administrative or other related work Detail-oriented team player Ability to manage multiple tasks, produce quality work, and consistently meet deadlines Ability to identify and resolve complex issues Flexible in day-to-day tasks Ability to think critically and prioritize work tasks Excellent listening skills and strong communication skills Ability to create and support team morale Proficient computer skills in Microsoft Office Suite Knowledge of ACC a plus Proficient in Bluebeam and CMiC A strong work ethic and a “can-do” attitude Current CPR/First Aid certification DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

At Athena Care, our mission is to improve access to quality mental health care so that people can live happier, healthier, more productive lives. Our vision is to create the leading mental health services platform in Tennessee and neighboring states. Athena Care provides comprehensive mental health services to children, adolescents, and adults across all of Tennessee. Services include diagnostic assessment, medical management, psychotherapy, and interventional psychiatry, such as TMS and Spravato. Founded in 2001, Athena Care is “in-network” with most major insurance plans. Job Summary: Athena Care is currently seeking a Medical Receptionist/Office Coordinator for our Franklin clinic. This role will have a set schedule of 7AM-4PM Monday through Friday. The Medical Receptionist / Office Coordinator ensures the overall patient experience goes smoothly. This person serves as a point of contact for all front office employees. Job duties include greeting patients and navigating the check-in and out process while striving for patient satisfaction in every interaction. In addition to excellent customer service the office coordinator must be dependable, reliable, and punctual for every scheduled shift. Core Job Duties & Responsibilities Greets incoming patients, and assists with check in process As needed, answers calls or other contact forms from patients; engages professionally and courteously with contact Collect copay/balance at check in; call to collect all telehealth copays/balances after the appointment is over Managing provider schedules - including scheduling and rescheduling of appointments Ensures completion of intake process, provides support to both clients and providers as needed; make sure ID's and INS cards are uploaded to chart Provide superior customer service to all individuals and agencies involved through all modes of contact Ensures compliance with all policies and procedures, including maintaining patient confidentiality, as well as compliance with regulations of appropriate regulatory agencies (i.e., OSHA, CLIA, HIPAA, Department of Mental Health and Substance Abuse Services, etc.) Identifies and resolves client's needs and issues to ensure quality patient service as they arise Follow contact center protocol for handling inquires as they arise Completes administrative and operational tasks to ensure the office is clean, organized, free of clutter and presents well to patients and visitors Communicates effectively within the organization providing regular updates to supervisors and peers about current and completed tasks Requests all office supplies Completing medical Records or assigning them to the appropriate person Sorting mail and making sure it is delivered to the appropriate person Makes weekly bank deposits Complete monthly Safety/Fire Extinguisher/Emergency lights log Maintain Freezer/Refrigerator temperature log daily Weekly safety plug check Maintain first aid kit to meet state regulations Other duties as assigned Requirements Job Requirements and Qualifications Education/Experience: High school diploma or equivalent required; associate or bachelor's degree preferred 1-year prior healthcare experience preferred Licenses/ Certifications: None required Knowledge, Skills, & Abilities Verbal communication Phone Skills Listening Data entry skills People skills Informing Customer focus Customer Service Attention to detail Professionalism Multi- tasking Physical Requirements This is an office-type role with primarily sedentary job duties and limited reaching, pulling, pushing, or carrying. Salary Description 19.00

Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food & Beverage) to support administrative needs. Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. They are critical to ensure smooth operations throughout the entire hotel. No matter what position you are in, there are a few things that are critical to success - creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

Department of Human Resources: At the Department of Human Resources our mission is simple: Guiding people solutions to attract, grow, and keep top talent. We do this by living our values and being excellent in our work every day. Together we work to realize our vision for Tennessee State Government to be the best place to work. Our Values: Be Excellent! 1.Customer-Focused Solutions 2.Continuous Improvement 3.Teamwork 4.Integrity, Trust, and Empathy Talent Management Center of Excellence: Developed a comprehensive approach across TN State Government to advance employees while assisting organizations in attracting, developing, and retaining top talent. This is a specialized team who works flexibly to design agile, business-relevant human resources solutions in collaboration with agency HR and leadership teams. Our team works as strategic partners to help state agencies and departments meet business goals. Job Description: This is an entry level class in the Admin Services Assistant sub-series. An employee in this class functions in a training capacity in learning to perform general staff work in administrative services and support. This class differs from that of Admin Services Assistant 2 in that incumbents of the later duties at the working level under general supervision. This position will be under immediate supervision, is responsible for staff administrative work related to Conference and Events. This position will directly support the planning, coordination, and execution of conferences, workshops, meetings, and special events. This role focuses on creating exceptional attendee experiences that foster engagement, networking, innovation, and learning and development. The assistant works collaboratively with internal teams, external vendors, and stakeholders to ensure events run efficiently, meet strategic goals, and reflect organizational values. Education and Experience: Graduation from an accredited college or university with a bachelor's degree;qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Title: Temporary - Administrative Associate will provide administrative support for the Southeast Campus Information Desk. ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Greets various visitors and prospective students by providing information or routing them to the appropriate person. Appropriately answers questions about the college and the Southeast Campus. Demonstrates exemplary and friendly customer service when corresponding to various types of inquiries either by phone, email, or in person. Receive lost and found items and place them safely in storage. Maintains a clean and safe work environment within the Information Desk Issues Student ID cards. Assists with Southeast Campus events including check-ins and faculty support. Assists in the set-up of events on campus if needed. Accepts and distributes deliveries to faculty and staff. Directs facility requests and issues to maintenance (vendors and large deliveries). Maintains and orders office supplies and other materials as needed. May supervise student workers. REQUIRED QUALIFICATIONS High School Diploma Two (2) years of relevant experience PREFERRED QUALIFICATIONS One (1) year of experience working in a higher education setting Familiarity with Slate, Banner, Dynamic Forms, DocuSign and other web-based systems KNOWLEDGE, SKILLS AND ABILITIES Proficient in Microsoft Office applications. Effective interpersonal and communication skills. Knowledgeable of College policies, procedures, and operations of Southeast Campus. Knowledge of emergency procedures and the ability to respond to emergency situations appropriately. Ability to work independently and demonstrate initiative. Ability to manage a high-volume workload using effective time management skills to plan, prioritize and organize work to meet deadlines. Ability to work some evenings and weekends as required. Open Until Filled: Yes Work Hours: Up to 28 hours per week Rate of Pay: $17.50 per hour Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

Full-time Description Who We Are Monroe Harding's mission is to change young people's lives. Our cause is to ensure that foster care youth and other vulnerable young people build a solid foundation of strengths that position them for success in adulthood. Our cause and mission are accomplished through trauma and resiliency informed programs and services in foster care, supportive housing, clinical emotional and mental health support services, and education, career development, and life skills support services. What We Value Optimism - We celebrate and encourage the good in each other. We create an environment in which people can have fun, express gratitude, feel uplifted, explore their passions and increase their resiliency. Inclusion - Thru a lens of respect, we advocate for our families, our youth and each other by creating a sense of belonging, understanding and value for the uniqueness of each individual. Curiosity - We are committed to creating a learning environment that seeks knowledge, looks to the future and goes beyond the status quo. Collaboration - We believe that people who are committed to open communication, a willingness to help and working together as a team create a safe environment and a culture of excellence. Personal Accountability - We empower one another to be our best selves. By showing up, listening and providing thoughtful feedback we create a culture that allows for self-care. Who We Are Looking For The Program Administrative Support Specialist is a key partner in Monroe Harding's Programs Department, providing comprehensive administrative, logistical, and communications support for Foster Care, Independent Living, and Resource Center programs. By streamlining documentation, coordinating program operations, and facilitating engagement with youth, families, and community partners, this role ensures efficient service delivery and positive outcomes. Administrative excellence directly supports case managers, recruiters, and program staff, enabling timely placements, quality assurance, and impactful resource distribution-ultimately improving the lives of children, youth, young adults, and families served by Monroe Harding. Responsibilities of the Program Administrative Support Specialist Administrative & Documentation Support: Manage the Program file room located at the main office by establishing, organizing, and closing case files for all programs. Conduct initial and periodic case record reviews, including random file audits, to ensure accuracy and compliance. Upload documents, initiate case records, and maintain class attendance records in agency database systems. Safeguard electronic and physical files by following HIPAA, Monroe Harding policies, and Tennessee state record retention requirements, ensuring confidentiality and proper disposal of sensitive information. Recruitment & Training Support: Coordinate logistics for TN Key and foster parent training sessions, including class setup and attendance tracking. Maintain ongoing communication with prospective foster parents throughout the recruitment and onboarding processes, providing timely updates and support. Draft written communications and design outreach materials to assist in recruitment efforts. Support staff during community events and internal/external engagements, enhancing outreach and recruitment activities. Program Coordination & Communication: Schedule and organize meetings, court hearings, service planning sessions, and recruitment events at the direction of the Vice President of Programs. Serve as a liaison for non-clinical updates between foster families, birth families, applicants, and agency staff. Coordinate donation logistics, including inventory management and distribution to Foster Care, Independent Living, and Resource Center programs. Data Management & Quality Improvement: Maintain accurate records in Monroe Harding's agency and partner database systems, ensuring all required demographic, referral, and inquiry information is up to date. Input and manage data to support continuous quality improvement and compliance reporting. Assist in managing referrals by monitoring communications, assessing placements, facilitating resource identification, and ensuring prompt placement of youth in appropriate programs. Collect necessary documentation and communicate with Department of Children's Services personnel, resource parents, and staff to facilitate new placements. Collaboration & Other Duties: Work collaboratively with staff across Foster Care, Independent Living, and Resource Center programs to support unified service delivery. Complete additional responsibilities as assigned by the Vice President of Programs. Requirements What we expect in Education Coordinator at Monroe Harding Qualifications High school diploma required. Demonstrated ability to manage multiple priorities, maintain confidentiality, and use sound judgment. Proficiency in Microsoft Office Suite (Word, Outlook, Excel), , Internet navigation, and agency case management/database systems; able to learn custom data platforms. Strong organizational, time management, verbal, and written communication skills. Experience working with youth or in trauma-informed environments preferred. Ability to work flexible hours, including evenings and weekends as needed. Sensitivity to cultural and socioeconomic diversity among service recipients. Professional, respectful, and tactful interaction with the public and team members. Competencies Flexibility and effective time management Approachable and energetic demeanor Attention to detail Strong written communication Collaborative and proactive problem-solving Commitment to youth development and family engagement Resilience in fast-paced environments Applicants must pass thorough background check and drug screen. Must have valid Tennessee driver's license. Additionally, The Diana Screen is administered to all potential applicants to help ensure that ethical boundaries between children and adults are maintained. At Monroe Harding, the safety and protection of the youth who have been entrusted to us is our #1 priority. Salary Description $40,000 annualized

Doeren Mayhew is a $235 million tax, assurance and advisory firm headquartered in Troy, Michigan with 18 offices across the country and abroad. Founded in 1932, Doeren Mayhew is recognized as the 46th largest CPA firm in the U.S. and is positioned for successful future growth. If you want to join a rising firm that is consistently named among the 50 best-managed firms in the nation, this is the firm for you. Doeren Mayhew is seeking a full-time Administrative Assistant to join our Nashville, TN office. The Administrative Assistant will provide high level client service and administrative office support. Responsibilities: * Greet clients and visitors in a friendly, professional manner upon arrival at the office. * Provide project based professional administrative support to team members. * Assist team members with preparing reports, drafting letters, memos and other client-related correspondence. * Answer and transfer incoming calls to appropriate team members. * Assist, process and coordinate client tax return filings including both paper and electronic return deliveries. * Prepare materials for presentations and client meetings using Microsoft Excel, PowerPoint and Word. * Coordinate internal and client meetings reserving conference rooms, sending calendar invitations, preparing materials, ordering meals, etc. * Assist with clerical duties including printing, scanning, filing and faxing documents. * Process expense reports requested and submit via time and billing software. * Provide back-up support for assistance with team member invoicing and collection process. * Maintain office cleanliness and organization. * Other ad hoc administrative duties as needed. Qualifications: * High School diploma or GED required * 5+ years of administrative or clerical experience required * Ability to work in the office Monday through Friday. * Proficiency in Microsoft Office programs including Word, PowerPoint, Excel, Outlook and Adobe * Excellent time management skills with the ability to multi-task and prioritize work * Strong organization and communication skills * Ability to work independently and with a team * Strong attention to detail and problem-solving skills * Basic accounting knowledge preferred Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law. "Doeren Mayhew" is the brand name under which Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC and its subsidiary entities provide professional services. Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations and professional standards. Doeren Mayhew Assurance is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients. Doeren Mayhew Advisors, LLC and its subsidiary entities are not licensed CPA firms.

Job Description The Morgan Law Group, PA, is seeking a self-motivated bilingual assistant, preferably with some experience with personal injury matters, property insurance claims, and general civil litigation. As an assistant, you will provide a broad spectrum of legal services under the supervision of an attorney. Responsibilities: Assist attorneys with legal research and document preparation Maintain and organize legal files and documents Schedule appointments, meetings, and court hearings Prepare and proofread legal documents, correspondence, and reports Manage calendars and deadlines for attorneys Handle incoming phone calls and inquiries with professionalism and discretion Perform data entry and maintain accurate records of case information Coordinate with other departments within the organization to gather necessary information for legal cases Assist in the preparation of trial materials and exhibits Perform general office tasks and assist in special projects as assigned by attorneys Qualifications: Preferably, familiarity with law, legal procedures, protocols, and the court system Satisfactory knowledge of the day-to-day operations of a legal office Computer literacy Working knowledge of case management software Excellent organizational skills Ability to juggle multiple activities and work under pressure Bilingual About Company The Morgan Law Group handles all types of property damage insurance claims, business litigation disputes, and personal injury matters. We believe that our employees are our greatest asset and have worked diligently to create a professional, diverse work environment that not only challenges our attorneys and staff to perform at the highest levels but also allows them to develop their careers to the fullest.

Old National Bank has been serving clients and communities since 1834. With over $70 billion in total assets, we are a regional powerhouse deeply rooted in the communities we serve. As a trusted partner, we thrive on helping our clients achieve their goals and dreams, and we are committed to social responsibility and investing in our communities through volunteering and charitable giving. We continually seek highly motivated and talented individuals as our people are critical to our success. In return, we offer competitive compensation with our salary and incentive program, in addition to medical, dental, and vision insurance. 401K, continuing education opportunities and an employee assistance program are also included in our benefit suite. Old National also offers a variety of Impact Network Groups led by team members who are passionate about driving engagement, creating awareness of diverse backgrounds and experiences, and building inclusion across the organization. We offer a unique opportunity to join a growing, community and client-focused company that is firmly rooted in its core values. Responsibilities Job Summary The Executive Assistant provides administrative support to the Senior Leader(s), as assigned. This role also provides administrative and general office manager support to Old National Leaders and provides administrative support and assistance to other Old National staff, including the TN Community Marketing & Engagement Manager, as directed. Salary Range The salary range for this position is $17.00/hr. - $27.50/hr.. The base salary indicated for this position reflects the compensation range applicable to all levels of the role across the United States. Actual salary offers within this range may vary based on a number of factors, including the specific responsibilities of the position, the candidate's relevant skills and professional experience, educational qualifications, and geographic location. Key Accountabilities Assist and support daily activities of, and calendaring for, Nashville Market President, Southeast Region President and other senior leaders as directed Enter ONB Cares hours for Senior Leader(s) Assist in projects as directed by Management and others Coordinate, schedule, and participate in meetings as required (take minutes, prepare agendas, maintain records); Assist in meetings as directed by Management and others Support Community Marketing & Engagement Manager across five SE markets, including: Market Executive Committee meetings Sponsored event attendance Assist with administration of invoices and expense reimbursements Prepare & distribute reports, presentations, spreadsheets as needed Maintain office organization and supplies (Nashville Gulch) Coffee Orders and Office Supplies Other supplies as needed for client/internal events Manage incoming mail and documents Manage ONB sports tickets for Tennessee Titans Nashville Predators University of Tennessee athletics (football, baseball, basketball) Ensure timely and appropriate handling of confidential and/or sensitive documents Manage incoming phone calls from vendors, customers, etc. Manage sponsorship requests, payments in Coupa and Smart Simple systems Assist with internal and community meetings and events, specifically ensuring strong attendance by ONB associates at sponsored events. This will mean attendance at events, which includes before/after traditional office hours Coordinate meetings and travel arrangements for ONB Leadership Serves as property liaison with property management company and other corporate departments (ONB Facilities Dept) Maintenance Requests Provide administrative support to other ONB staff as directed Key Competencies for Position Compelling Communication - Openly and effectively communicates with others. Effectively and transparently shares information and ideas with others. Tailors the delivery of communication in a way that engages the audience and that is easy to understand and retain. Unites others towards common goal. Asks for others' opinions and ideas and listens actively to gain their support when clarifying expectations, agreeing on a solution and checking for satisfaction. Makes Decisions & Solves Problems - Seeks deeper understanding and takes action. Takes ownership of the problem while collaborating with others on a resolution with an appropriate level of urgency. Collaborates and seeks to understands the root causes of problems. Evaluates the implications of new information or events and recommends solutions using decisions that are sound based on what is known at the time. Takes action that is consistent with available facts, constraints and probable consequences. Delights Clients - Continuously seeks and applies knowledge leading to a best-in-class client experience. Passionately serves internal/external clients with excellence. Maintains a growth mindset staying current with developments and trends in areas of expertise influencing client satisfaction both internally and externally. Understands data, metrics and/or financial information, and how they tie to client satisfaction and business outcomes related to position, client and/or team. Nurtures client relationships by listening, prioritizing, and acting responsibly to meet client needs, mitigate risk and add shareholder value. Personifies ONB Culture - Demonstrates pride in ONB. Consistently demonstrates Old National's culture and values in daily interactions. Models our values - how we show up in the workplace. Places the organization's goals before individual or team goals. Demonstrates the desire to be part of something beyond themselves by investing time, heart, and expertise to help clients and communities thrive. Qualifications and Education Requirements H.S. Diploma/GED with equivalent work experience; Associates Degree in Administrative Services/Business preferred Minimum five (5) years of administrative and/or banking experience preferred Strong working knowledge of full Microsoft suite: Word, Excel, PowerPoint, Outlook, TEAMS, Forms, Stream, Yammer, SharePoint and other Video Conference software Strong communication and organizational skills Must be able to demonstrate flexibility and agility in approach to work and manage changing priorities and deadlines Ability to ensure proper management of confidential information Ability to communicate with team members at all levels within the organizations Excellent organizational skills with the ability to prioritize a multitude of tasks by volume, urgency, etc. Proficient in administrative tasks, filing, and general office skills; detail-oriented Ability to cross-functionally coordinate/collaborate various team projects & initiatives Ability to demonstrate creative design abilities used in the creation of a wide variety of content preferred Knowledge of event management systems such as Cvent preferred Flexibility to attend assigned events before, during, and after traditional office hours Key Measures of Success/Key Deliverables Effective administration of responsibilities Contribute to the assigned team by achieving goals and delivering results Meet administrative support needs of assigned Senior Leaders Ensure timeliness and effectiveness in all aspects related to position Old National is proud to be an equal opportunity employer focused on fostering an inclusive workplace and committed to hiring a workforce comprised of diverse backgrounds, cultures and thinking styles. As such, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, status as a qualified individual with disability, sexual orientation, gender identity or any other characteristic protected by law. We do not accept resumes from external staffing agencies or independent recruiters for any of our openings unless we have an agreement signed by the Director of Talent Acquisition, SVP to fill a specific position. Our culture is firmly rooted in our core values. We are optimistic. We are collaborative. We are inclusive. We are agile. We are ethical. We are Old National Bank. Join our team!

Job DescriptionBenefits: Dental insurance Employee discounts Health insurance Opportunity for advancement Vision insurance We are currently seeking an enthusiastic and motivated individual to immediately fill the position of Office Administration. Applicants must demonstrate a commitment to client satisfaction by communicating what is necessary in a genuinely friendly and professional fashion. Benefits Listed pay of $18-$19/hour. Paid training and ongoing professional development. Paid holidays and paid vacation. Health, Dental and Vision benefits. Open door policy with your manager. Responsibilities Answer and direct incoming phone calls and be responsible for booking appointments. Manage designers appointment calendars in CRM. Greet visitors and assist with office support needs. Deliver administrative support for office staff, sales team, and production/installation department. Complete general office duties with strong verbal and written communication skills. Requirements No degree is needed. We are looking for candidates with office experience. Proficient in Microsoft Office. Excellent phone etiquette. Strong personal organizational skills. Strong work ethic. Strong verbal and written communication skills. Customer oriented, friendly and enthusiastic. Closets by Design - Overview Closets by Design is a nationally recognized leader in home organizing systems. We design, manufacture, and install a complete line of custom closets, home office furniture, media systems, wall-beds, garage cabinetry and more. Closets by Design - Our Values Serve Others Be a Problem Solver Trust the Process We respond to all candidates within 24 hours and complete hiring in 7 days.

Conner Industries is seeking an Administrative Assistant at our Guthrie location. Apply Today! $22-24/hr - DOE - Full-Time COMPANY Conner Industries, Inc. is a leading provider of custom wood packaging and integrated packaging solutions, serving customers across a wide range of industrial markets. Supported by our vertically integrated industrial lumber capabilities, we operate 18 manufacturing locations nationwide. With more than 40 years in the industry, Conner continues to deliver reliable, tailored packaging solutions that meet the demands of our customers. KEY JOB RESPONSIBILITIES Provide comprehensive administrative support to the Plant Manager and plant personnel, ensuring efficient day-to-day operations. Requirements Payroll & Attendance Management: Verify weekly timecards, calculate hours worked (including overtime, vacation, and bonuses), and submit accurate records to the corporate payroll department. Recruiting & Onboarding Support: Assist in sourcing, screening, hiring, and onboarding plant personnel, including collecting new hire documentation, explaining payroll procedures, and maintaining organized employee files. Employee Relations & Compliance: Act as a point of contact for employees regarding HR-related inquiries, ensuring compliance with company policies and labor laws. Workers' Compensation Coordination: Immediately notify the corporate office of any workplace injuries and assist in completing the required documentation. Record Management: Maintain organized filing systems for employee records, safety reports, and other essential documents. Ensure confidentiality and compliance with data retention policies. Office Administration: Answer and direct phone calls, relay messages, and handle inquiries efficiently. Coordinate meetings, prepare agendas, and distribute materials as needed. Purchasing & Inventory Management: Order and maintain office and plant supplies, track inventory levels, and coordinate with vendors as necessary. Office Equipment Maintenance: Operate office machines (printers, copiers, etc.) and arrange for repairs or maintenance when needed. Support Plant Operations: Assist with scheduling, reporting, and other administrative tasks to optimize plant productivity. Other duties as assigned QUALIFICATIONS, EDUCATION & EXPERIENCE Minimum of 3 years of general office experience, including proficiency with office equipment and Microsoft Office Suite. Experience in the lumber industry or shipping & receiving is a plus but not required. High school diploma or equivalent required. Ability to work both independently and collaboratively as a team player. Strong multitasking skills with the ability to manage interruptions professionally and efficiently. Highly organized with keen attention to detail. Excellent communication skills to interact effectively with employees, truck drivers, vendors, and customers. Must be able to sit, stand, bend, and walk as needed. Proficiency in Microsoft Word and Excel, with the ability to quickly learn and adapt to company-specific software programs. WORK ENVIRONMENT General plant facility working conditions. While performing the duties of this job, the employee will work in an office indoor and partial outdoor manufacturing environment. The noise level is usually moderate to high and requires the use of hearing protection. The employee is required to wear PPE when in the plant area. The employee may be exposed to weather conditions prevalent at the time. OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change. EEO Statement Conner Industries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Conner Industries complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training. Conner Industries does not disqualify applicants that test positive for THC on the pre-employment drug screen. As permitted by state law, applicants being considered for positions with the following responsibilities: CDL Drivers, Forklift Operators, Sales, Maintenance, Management, and all Corporate positions, must pass a drug and alcohol test, done through an outside vendor, Quest Diagnostics, before beginning work in that position. Refusal to submit to testing will result in disqualification for the desired position. Benefits Medical, Dental, Vision, Disability, Life, 401(k), Tuition Reimbursement Assistance Available. 8 paid holidays, and Accrued PTO available at 30 days!

LHH Recruitment Solutions is currently seeking a dedicated Office Administrative Assistant for our client located in Nashville, TN. This is a temporary to hire, on-site position with a schedule of Monday to Friday, 8 AM to 5 PM. The Front Office Coordinator plays a crucial role in supporting the teams by handling various administrative tasks, including greeting guests, maintaining documents, and providing exceptional customer service. · Type: Temporary to Hire · Location: Nashville, Tennessee · Compensation: $24-$27 per hour Key Responsibilities: · Manage a busy front desk, including answering and directing incoming calls. · Greet and assist visitors, ensuring a positive and professional experience. · Coordinate meeting spaces and handle catering logistics for internal gatherings. · Oversee meeting logistics by monitoring scheduling tools to ensure rooms are properly set up, and technology is functioning as needed. · Maintain cleanliness and organization in shared spaces such as kitchens, restrooms, and meeting rooms. · Lead planning and execution of large-scale company events, managing logistics, vendor coordination, catering, and on-site setup to ensure a seamless experience for attendees. · Monitor and replenish supplies in common areas. · Collaborate with internal teams to support marketing and administrative initiatives. · Attend staff meetings and contribute to team operations. · Perform other duties as assigned. Qualifications: · Previous experience as an administrative assistant or receptionist · Proficiency in Microsoft Office Suite (Word, Excel, Outlook) · Strong organizational and time management abilities. · Excellent communication and interpersonal skills. · Capability to manage multiple tasks and prioritize effectively. · Attention to detail and accuracy in work.