Administrative coordinator jobs in New Mexico - 264 jobs

NM NewCan, LP operates as Newcan Cattle, a leading calf ranch with locations in Portales, New Mexico, and Jerome, Idaho. The company is dedicated to the care and development of high-quality calves, emphasizing responsible animal management and sustainable agricultural practices. With a strong commitment to animal welfare and industry excellence, Newcan Cattle contributes to the future of the cattle industry. Our team takes pride in maintaining high standards and fostering a meaningful impact in agriculture. Role Description This is a full-time, on-site role for an Administrative Assistant based in Portales, New Mexico. The Administrative Assistant's key responsibilities include managing daily administrative tasks, maintaining clear communication channels, and providing clerical support. The role also involves assisting executives with scheduling, handling routine correspondence, managing documentation, and ensuring smooth office operations. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Bilingual candidates (Spanish and English) are strongly preferred, as communication with both local and international teams is essential. Qualifications Proficiency in Administrative Assistance and Clerical Skills Strong Communication and Phone Etiquette abilities Experience in Executive Administrative Assistance Detail-oriented with excellent organizational and time management skills Ability to work independently and collaboratively in a dynamic environment High school diploma or equivalent; additional certifications are a plus

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

**Posting Title:** Field Administrative Assistant **Reports To:** Field Administrative Supervisor **Salary Range:** $22.00/hour to $28.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets. **WHO WE ARE** For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything. **THE PRODUCTION TEAM** The Production Team is responsible for overseeing Cupertino Electric's Field workforce, ensuring that all projects are executed with the high standards of safety, productivity, scheduling, quality and cost control. Our team is dedicated to operational excellence, maintaining tight control over project execution from start to finish. We take pride in developing and deploying the best Field Managers in the industry, leaders who drive performance, uphold standards, and deliver successful project outcomes. **ABOUT THE ROLE** The Field Administrative Assistant provides essential support to the Field Coordinator and the broader field team on the project site Cupertino Electric, Inc. This role is designed for candidates with 2 years of experience and offers an opportunity to gain hands-on experience in a fast-paced construction environment. The Field Administrative Assistant will assist with various administrative tasks, including onboarding, payroll entry, resource tracking, and general office support, ensuring the smooth daily operations of field activities. **Onboarding Support:** Assist the Field Coordinator with Union New Hire onboarding, including organizing documentation for I-9 compliance. Help coordinate site orientations and badging for new field employees. Provide support for employees during the onboarding process, including facilitating orientation videos and troubleshooting issues with tablets. **Payroll Assistance:** Help enter and proofread timecards for the field staff to prevent payroll errors. Assist with distributing paychecks and ensuring timely delivery to field employees. Support the Field Coordinator in maintaining payroll reports, including per diem and incentive tracking. **Resource Tracking:** Assist with tracking attendance and workforce resources on-site using Procore Workforce Management. Help manage daily roll calls and keep records updated for the Field Coordinator. **General Administrative Support:** Provide assistance with filing and organizing key project documents. Support dispatch, terminations, and personnel update (PARs) requests. Assist with ordering office supplies, coordinating catering for events, and submitting IT requests. Help maintain safety training records using Vairkko and assist with other administrative duties as needed. **Skill:** Applies acquired job skills and company policies and procedures to complete assigned tasks. **Job Complexity:** Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. **Supervision:** Normally follows established procedures on routine work, requires instructions only on new assignments. **ABOUT YOU** You have strong attention to detail and excellent organizational skills. Your basic knowledge of the Microsoft Office Suite, particularly Excel and Outlook, complements your good communication skills and ability to work effectively in a team environment. You demonstrate a capacity to learn new software applications quickly and adapt to changing project requirements. While familiarity with construction or field-related work is a plus, it is not required. **WHAT YOU WILL GAIN** As a Field Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network as you interact with Field Union Management and Project Teams. You'll coordinate with teams across the organization and experience first-hand how decisions are made and how problems are solved. You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and customers. As you hit the ground running, you'll develop the skills to anticipate the administrative needs of the project and contribute to the team in a meaningful way. **MINIMUM QUALIFICATIONS** _Any combination of education and experience that, in the sole judgment and discretion of Company, would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications may qualify._ **Education:** High School Diploma or GED required. Any college degree preferred. **Licensure/Certifications:** None required. **Experience:** Two (2) years of experience required in similar role with construction experience preferred. **Driving Record:** Valid state-issued driver's license and satisfactory driving record. **Bilingual Proficiency Requirement:** Bilingual proficiency in Spanish and English is required. **PHYSICAL REQUIREMENTS** : + Ability to move around construction sites as necessary. + Occasional lifting of office supplies or files may be required. _\#LI-SA1_ _*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship._ **PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (******************************************** CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Job Description . Performs administrative/clerical duties as assigned by the Road Superintendent or other designated, including but not limited to routing incoming mail and electronic communications, taking dictation, transcribing, composing and typing routine correspondence, filing, answering telephone and giving information to callers or routing calls to appropri ate person. Maintains inventory control for entire department, including signs, sign materials, oil, lubricants, tires, filters, equipment, etc. Prepares weekly report. Maintains job cost program showing cost of operation and maintenance of equipment. Places orders for purchase of office and safety supplies, fuel, oil, steel, paint, etc., in accordance with procurement procedures. Processes invoices, verifies purchases, posts purchases in ledger, monitors and maintains accounts payable. Monitors accounts receivable, in conjunctions with Administrative Services Department, and prepares invoicing for all materials, maps, signs purchased from Road Department. Takes minutes of Road Advisory Board meetings and distributes minutes as appropriate. Assists in the preparation of time sheets and payroll records for road department employees; may be required to keep time sheet records for road department employees. Processes all permits. Reconciles credit card statement monthly. Takes One Calls for sign, road maintenance and road construction crews. Coordinates with utility and pipeline companies. Is responsible for making sure department has an all clear on all jobs before work proceeds. Performs clerical work for department crew supervisors as needed. May be required to act as courier for department. Irregular hours, attendance at job-related meetings and overtime may be required. On call availability and working telephone are required. The duties of this position are not limited to those set forth above. The incumbent will perform such functions, duties and assignments as directed by supervisor and consistent with ability, background and expertise. MINIMUM QUALIFICATIONS: Education: High school diploma or GED required. Secretarial training or certificate preferred. Experience: Three to five years' experience in administrative/clerical field preferred; at least one year required. Certifications, Skills and Licenses: Ability to communicate orally and in writing in English. Computer literacy required; knowledge of word processing, spreadsheet and other software programs preferred. Ability to type relatively error-free. Strong organizational and public relations skills required. Valid New Mexico driver's license required. Physical Functions/Requirements: The physical demands described here are representative and not necessarily exhaus tive of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to sit for up to four to five hours at one time and up to eight to ten hours total per day, with an opportunity to stand and walk intermittently throughout the day. Must be able to crouch, kneel, bend at the waist and twist/rotate at the waist as needed to perform essential duties. Must be able to work with arms bent or extended for up to four to five hours at one time and up to eight to ten hours per day. Must be able to lift and carry for short distances objects weighing an estimated 10 lbs. or less. Must be able to push/pull with arms with an estimated force of 5 lbs. periodically. Must be able to grasp/manipulate the various materials needed to perform essential duties and to use various types of office equipment. Mental Functions/Requirements: Must be able to consult effectively with supervi sors and understand and follow oral directions and instructions. Must be able to read, understand and follow written directions and instructions. Must be able to organize and plan own work activities in an efficient manner. Must use sound reason and judgment to perform a wide variety of clerical duties. Must be able to effectively safeguard confidential information. Must be detail oriented and accurate. Must be able to work effectively in a stressful environment. Must be able to use tact and courtesy in working with a wide range of individuals, including the public, sometimes under tense circumstances. Other: Ability to perform essential duties and adapt to working conditions. No history of felony or misdemeanor conviction involving moral immorality, violence, distribution of controlled substances or dishonesty. WORKING CONDITIONS: The work environment characteristics described here are representative but not necessarily exhaustive of those an employee encounters while performing the essential functions of this job. Essential duties are generally performed indoors in a temperature-controlled environment. Worker is exposed to intermittent noise factors such as computer printer, photocopier machine, two-way radio, etc. Work is generally performed on even carpeted, tiled or concrete surface, which is typically dry. May on occasion be wet or slippery. May on occasion be required to use stairs, elevator or escalator during performance of essential duties. May on occasion be required to enter shop, yard or work site with attendant hazards. Work is primarily conducted during daylight hours. May on occasion be conducted during non-daylight hours in connection with scheduled meetings or events. Worker may perform some duties alone with and without direction. Other duties are performed as part of a select team. PRE-EMPLOYMENT REQUIREMENTS: Interview Criminal record check General employment background check Job-related skills tests may be given.

Administration TITLE: Special Education Administrative Specialist Classification: Administration Work Hours: 7.5 hours a day - 37.5 hours per work week Contract Length: 236 Days Salary: Administrator Salary Schedule Administrative Specialist - $99,023 Summary To assist in the organization, management, leadership and monitoring of the Educational Development Center at Gallup McKinley County Schools Supervision Received and Exercised Receives direction from Director of Special Education. Exercises direct supervision over professional, technical and clerical staff. Essential Function Statements - Essential duties may include, but are not limited to, the following: Project a positive image of GMCS at all times Keep information confidential concerning school business Act in a professional manner at all times Assist with the coordination, supervision and evaluation of the Special Education Program including instructional programming, resources/materials/equipment and students Individual Education Plans (IEP) Ensure compliance under all state and federal mandates including but not limited to IDEA and ESEA Collaborate and coordinate with system-wide administrator, supervisors, principals and specialists in the implementation of quality instructional programming Assist with the system-wide regular education pre-referral and intervention processs (via the MLSS approach utilized through the Gallup-McKinley County School District SAT Team process) Assist with the New Mexico Comprehensive system-wide Planning Processs and with individual School Improvement Planning Serve as a liaison between the regular and special education programs by attending and participating in appropriate meetings, committees, and initiatives Confer with personnel responsible for school/system accountability programs and ensure proper implementation of IDEA and ESEA requirements Plan, facilitate and implement staff development and professional growth experiences for Special Education teachers, principals, administrative staff and parents consistent with teacher and program evaluation outcomes Confer with and assist teachers on a one-to-one basis as well as small groups in organizational, compliance, instructional and management techniques Assist with the Special Education budgetary and operational components of the Special Education Program Monitor and ensure the Special Education Program's effectiveness on a regular basis Help develop administrative procedures and prepare state and federal reports per compliance mandates Serve as a representative and advisor to community and/or system organizations as appropriate Perform other duties as assigned Qualification Requirements Knowledge of: Operational characteristics, services and activities of Special Education programming Modern and complex principles and practices of program planning and preparation Methods and techniques of program evaluation Principles of school district budget preparation and control Purchasing procedures and regulations applicable to school systems Principles of supervision, training and performance evaluation Pertinent federal, state and local laws, codes and regulations Ability to: Supervise, direct and coordinate the work of lower-level staff Select, supervise, train and evaluate staff Interpret and explain district policies and procedures Prepare clear and concise reports Present information and facilitate workshops and in-services Simultaneously manage several program projects Communicate clearly and concisely, both orally and in writing Establish and maintain effective working relationships with all those contacted in the course of work Maintain mental capacity which allows the capability of making sound decisions and demonstrating intellectual capabilities Maintain physical condition appropriate to the performance of assigned duties and responsibilities Required Qualifications: A Master's degree in an educational or counseling field. Possess a Level III Instructional Leader License (a Level III license is required within 90 days of hire). Five or more years of successful teaching experience in a Special Education program Preferred Qualifications: A Master's or terminal degree in Special Education. Possess a New Mexico K-12 Administrator license Direct experience supervising and/or evaluating Special Education teachers and support staff Direct experience in facilitating administrative staff in ensuring compliance with IDEA and Special Education programming requirements. Physical Requirements: Ability to perform the job and access the environment for which you are hired. The following may be required: Sitting, standing, lifting, moving about the room or school, carrying (up to 50 pounds), reaching, squatting, kneeling, prolonged typing, physical ability to type on a keyboard terminal, and moving light furniture. The position requires that the applicant have the capability to drive long distances on a weekly basis in a school vehicle. Equipment/Technology Handled: Must know how to properly operate or be willing to learn to operate all multimedia equipment including current technology. Work Environment: On-Site attendance is mandatory for this position. Must be able to work within various degrees of noise, temperature, and air quality. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignments without direct supervision. After-hour work may be required. Terms of Employment: Salary and work calendar established yearly by the district. All GMCS schools are eligible for the Public Service Loan Forgiveness Program (PSLF). All applicants must upload copies of official transcripts or evaluations of foreign transcripts from any and all accredited colleges/universities attended by you for review in order to be considered for this position. Relocation Expenses: 300 + miles: $3,000 Eligibility Requirements: To be eligible for the signing incentives, you must be a new employee who was not employed in any position or certified capacity by GMCS during the 2024-2025 school year. For the relocation incentive, you cannot have received a relocation incentive within the last two (2) years to qualify for the Relocation Incentive for SY 25-26. Administration will provide processes and administrative clarification/decision-making for specific situations involving these incentives. This includes creating rules to support the incentives' successful implementation. The superintendent or his designee will make any final decision on implementing these incentives. Relocation expenses for all new teachers, counselors and administrators will be paid in full on the first paycheck of the school year.

Style Crest has a 50+-year tradition of growth and innovation in the building products industry. The organization has a commitment to the manufactured housing industry and the residential exterior cladding market with an extensive product offering and a dedicated service platform that customers count on to support the success of their businesses. We are looking for an part time Administrative & E-Commerce Support Specialist. As a Administrative & E-Commerce Support Specialist you will be responsible for performing a variety of administrative, clerical, and e-commerce support tasks to ensure efficient office operations and accurate billing and order processing. This role requires attention to detail, strong organizational skills, and the ability to provide exceptional support to both internal teams and external customers. Key Responsibilities: Office Administration: Scan, file, and maintain documents and records. Prepare and make bank deposits, scan checks into Citizens Bank. Drop off mail at the post office as needed. Order and/or pick up office supplies. Verify and reconcile fuel receipts. Count cash drawers daily and record results. Process install payments for retail jobs. Submit paperwork for new customer accounts. Serve as a backup resource for various departments as needed. Answer incoming calls and assist customers professionally. Process customer credit card payments and assist with ACH transactions. Billing & Financial Support: Responsible for timely and accurate billing functions. Ensure that technicians and subcontractors complete all required paperwork accurately before billing. Assist in the processing of warranty claims and documentation. Customer & Contractor Coordination: Coordinate job scheduling with subcontractors via phone and email. Communicate with retailers, dealers, and homeowners to confirm orders and verify information. Record detailed notes from customer and partner interactions to support order tracking and service resolution. Address customer inquiries, concerns, or complaints received via phone or email and ensure timely resolution. Team & Operational Support: Develop and maintain positive working relationships with internal and external stakeholders. Assist in managing callbacks, warranty issues, and customer support follow-ups. Support other team members during absences, peak periods, or special projects. Perform other duties as assigned to support branch operations. Required Knowledge, Skills and Abilities: Prior experience in an administrative or accounting support role preferred. Bilingual in Spanish preferred. Experience with QuickBooks is highly desirable. Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook. Strong 10-key and data entry skills. Excellent written and verbal communication skills. Highly organized, detail-oriented, and proactive in managing multiple priorities. A dependable team player with a strong sense of accountability and urgency. We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Strongbow Strategies, LLC (Strongbow) is actively recruiting for a Administrative Specialist (Secretary III) to join our project team in Carlsbad, NM. Strongbow is a premier Native American Women Owned SBA Certified 8(a) business, SBA Certified Economically Disadvantaged Women Owned Small Business (EDWOSB), SBA Certified HUBZone business, Small Disadvantaged Business (SDB), and an Indian Small Business Economic Enterprise (ISBEE). We provide responsive, agile and customer focused solutions that enable our government, tribal and commercial clients to meet their management and technical challenges. General Experience: Two (2) years of related experience. Functional Responsibilities: Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills, Internet research and strong communication skills are required. Public Contact and Staff Support: Support the office and staff in creating, maintaining, coordinating, and protecting project files, formal administrative files, litigation records, Freedom of Information Act responses, and similar administrative staff support activities. Correspondence: Prepare, edit, and finalize correspondence for office supervisors and managers. Mail: Process daily incoming and out-going mail, including material transmitted electronically. Filing / Records: Maintain the central filing system (official records, directives, BLM Manuals and Technical References, Departmental manuals and directives, secretarial orders, etc.). Other Administrative Responsibilities: Other administrative support activities related to staff and program support. Minimum Education: High School diploma

We are looking for a meticulous Office Coordinator to join our team. In this role, you will ensure the smooth daily operations of our office, handle administrative tasks, and maintain an organized and efficient workspace. Responsibilities Administrative Support: Perform routine tasks such as copying, filing, scanning, and faxing. Mail Handling: Open, sort, and distribute mail to the appropriate recipients. Record Maintenance: Organize and manage medical records in the EMR database and paper charts per Agency protocols. Database Management: Upload progress notes into the EMR system to support timely payroll, contractor payments, and billing. Scheduling Assistance: Support with inputting schedules and new patient information as required. Confidentiality: Adhere to HIPAA regulations to protect patient, employee, and contractor information. Policy Adherence: Follow all Agency policies and procedures. Additional Duties: Undertake other tasks as assigned to ensure efficient office operations. Qualifications Education: High school diploma or equivalent. Experience: Previous experience as an office assistant, receptionist, or similar role, preferably in the healthcare field. Communication Skills: Excellent verbal and interpersonal communication skills. Teamwork: Ability to work effectively as part of a team. Organizational Skills: Strong organizational and time-management abilities. Technical Proficiency: Proficiency in Microsoft Office Suite. Background Checks: Must pass a criminal background check and drug screen. Professional Appearance: Professional demeanor and appearance are required. Inclusivity: We are an equal-opportunity employer and welcome applications from all qualified candidates. We maintain a drug-free workplace and may conduct pre-employment substance abuse testing. Pay Range USD $16.00 - USD $18.00 /Hr.

Job Description Why DH Pace? The DH Pace Company is a family-owned and privately held business with annual sales over $1 billion through 60+ offices located across the continental United States. The Company is an industry leader in the distribution, installation, maintenance, and repair of a complete range of commercial, industrial, and residential door, docking and security products. In 2026, DH Pace is celebrating its 100th anniversary in business. DH Pace Company, Inc. is seeking to hire an Administrative Support Representative in our Albuquerque, NM office! If you have administrative experience and enjoy working in a fast paced environment, please apply! Position overview: Provide administrative support Enter sales orders Processing of sales contracts and purchase orders Effectively communicate with the Sales Team to ensure order accuracy Submit billing/invoices Provide exceptional customer service Qualifications: Bachelor's degree and 2 years of office experience preferred, or equivalent combination of education and experience Previous experience working with contracts Strong attention to detail Proficient with computer Ability to multi-task in a fast-paced environment #PaceID2 Our benefit offerings include: Medical, dental, and vision options: Available on the 1st day of the month following your start date! Paid time off plan: 13 days accrued annually during your 1st year; 16 days accrued during your 2nd year! Paid Holidays: New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day Floating Holidays: Up to 2 floating holidays per year Competitive compensation: Including annual performance evaluations! 401k retirement plan: Including an employer match! Company paid: Life insurance, short-term disability, & long-term disability and more! Successful completion of references, employment verifications, background check, drug screen, and driving record (if applicable) required in advance of hire. DH Pace Company, Inc. does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of DH Pace Company, Inc. without a prior written search agreement will be considered unsolicited and the property of DH Pace Company, Inc. Please, no phone calls or emails. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Job Description Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key ResponsibilitiesAdministrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned QualificationsMinimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

Why Work for Daniels Family Funerals & Cremation - Carlisle Chapel? Service At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. Work with leading experts in the funeral and cemetery profession. Benefits Financial assistant programs encouraging employees through education and development in industry related subjects. Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture We value honesty, courage, integrity, ethical behavior and the development of personal growth. We are rooted in the communities to provide a personal touch to every family we serve. We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Updates Timekeeping system as employees fill out missed punch log. Prepares daily deposit reports and reconciliations Processes and codes all business invoices for payment. Researches invoices and resolve any issues or discrepancies. Receives and records payments from client families. Schedules appointments for the business. Composes and types correspondence as needed. Compiles and reports on statistical data as required by the business. Inputs data into operating system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Scans, copies and prints as needed. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate. Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. Special projects and other duties as assigned. Competencies Communication Proficiency. Teamwork Orientation. Detail Orientation. Customer Service Orientation. Time Management. Required Education, Experience, Certifications and Licensure High school diploma or equivalent combination of education and experience preferred. Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications Ability to read, write, and speak English fluently. Bilingual is a plus. High degree of overall computer proficiency. High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Proficiency with multi-line phone systems and general office equipment. Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The duties associated with this position are generally performed in an indoor office setting. Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. This position may also require reaching, pushing, and pulling. Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low Overtime is sometimes necessary or required. Travel This position may require up to 10 percent out of area and overnight travel. Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Performs a wide variety of administrative duties primarily for the Human Resources Department. Support will be required, on an as-needed basis, to specified departments. Candidates will need proven communication and interfacing abilities, excellent interpersonal skills and the ability to work in a busy front office environment. Candidate should have working knowledge of spreadsheets and command of word processing capabilities. Must possess the competency to learn new computer applications, have excellent organizational skills and a demonstrated ability through previous assignments to multi-task. Job Description Core Values & Expectations: Treat all other co-workers with dignity and respect regardless of position. Demonstrate dependability by calling-in only when necessary, showing up on time, being prepared to start your shift, and doing your job as described below. Always be honest. Admit mistakes, learn from mistakes, and move forward. Demonstrate an ability to accept constructive criticism and guidance from supervisors. Be professional by showing politeness and courtesy to co-workers and guests under all circumstances. When you don't know information, how something works, unsure of policy or procedures, or are unclear; seek answers from your supervisor. Major Responsibilities/Activities: Provide administrative support with a variety of functions including filing, sorting, copying, collating information; fulfilling requests for information; answer the telephone and relaying messages ensuring professional etiquette. Provides information and assistance to job applicants with respect to the job search and application process Provides general information and answers routine questions regarding the application of human resources policies and procedures to employees; refers questions or concerns requiring policy interpretation to specialist HR staff, as appropriate. Enters routine employee source data into the human resources information system and application database under the guidance and review of senior HR team members. Compose or assist in external and internal correspondence as well as other complex documents, as requested. Compose and prepare documents for review, signature and distribution through a variety of methods. Preparation of documentation such as agendas, notices, minutes, memoranda and organizational charts. Makes copies and scans correspondence or other printed materials. Manipulate data on existing spreadsheets and/or database software programs, utilizing various formats, as applicable. Maintains calendars, exercising judgment and tact in coordinating meetings and schedule appointments for internal and external guests, as well as reschedule, when necessary. Prioritizes, distributes and prepares incoming and outgoing mail, including e-mail and faxes. Relays decisions and instructions regarding routine matters to direct reports of the Human Resources Director. Greets scheduled visitors, receives applicants and routes visitors to appropriate areas. Provides assistance, preventative maintenance and troubleshooting for Human Resource self-service kiosks. Coordinate and schedule meetings and conferences for team members. Answers incoming telephone calls, screens calls and assists directly with routine inquiries. Participates and supports special projects. Also provides project level support, when needed. Individual is expected to be aware of business activities and events as they relate to the department and the entire property. Maintain a strong commitment to provide support for the casino's initiatives, programs, goals and special projects. Orders and maintains supplies and makes arrangements for equipment maintenance. Prepares, submits, and tracks order and payment related accounting documents Organizes and maintains file system, files correspondence, documents and records as directed. Coordinates Department special events and process Banquet Event Orders including meals and refreshments when required. Maintains strict confidentiality of all privileged information. Performs other duties as assigned. Minimum Requirements: Preference is given to qualified Santa Ana Tribal Members. High school diploma or GED. Undergraduate Degree a plus. Minimum of two years' experience in a similar administrative role and/or human resources related area. Excellent written and verbal communication skills and the ability to communicate with multiple levels of management. Must be able to read, write, speak and understand English. Bilingual (Spanish/English) preferred. Must have advanced computer capabilities. Must have knowledge of spreadsheet software and word processing software with use of Microsoft products including Word, Excel, Outlook and Access preferred. Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds. Ability to maintain and enforce confidentiality. Ability to analyze situations and implement appropriate course of action. Ability to establish and maintain professional relationships with co-workers at all levels. Ability to work independently, manage multiple assignments, and meet strict time lines. Ability to make solid decisions and exercise independent judgment. Ability to demonstrate excellence in all areas, and continually seek quality improvement in results Must have knowledge of HRIS software systems with use of ADP software preferred. A smartphone capable of running company applications and communication systems is required. If a smartphone is not provided by the company, a candidate or employee may be provided a smartphone of the company's choice, through a payroll deduction program. All employees are required to proficiently use a smartphone for company applications, email, and text. Must be able to obtain and maintain a Pueblo of Santa Ana Gaming and Regulatory Commission key gaming license. Essential Mental Functions: The essential mental functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Maintains a strict level of confidentiality regarding company information. Ability to work on assignments that are complex in nature while exercising sound judgment in problem resolution and actively participates in making recommendations. Display strong verbal and written communication skills by communication method choice. Able to read and interpret written information. Writes clearly and informatively, edits work for spelling and grammar and varies writing style to meet needs. Must be able to work independently and exercise good judgment in handling a variety of situations. Strong numerical or statistical aptitude. Strong mathematical skills. Strong organizational skills. Proven ability to provide outstanding customer service. Must have excellent problem solving abilities. Must be a detail oriented, organized individual with the ability to multi-task. Must be able to work in a fast paced environment. Must be able to deal with stressful situations in a professional manner. Must be a Team Player. Active Listening Body language awareness Essential Physical Functions: The essential physical functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the position, the employee is frequently required to stand, walk, turn, use hands and fingers to grasp, handle, and feel, reach with hands and arms, talk and hear. Ability to type at least 60 words per minute Ability to 10 key preferred. Ability to use electronic equipment including computers, adding machines and calculators. Must be able to work various hours including weekends and holidays. Must present self in a well-groomed, professional appearance. The employee must be able to lift up to 25 pounds. Must be able to work at a fast pace. Must be able to handle stress effectively. Must be able to maneuver around the office and the facility as needed to collect and distribute all necessary documents. Must be able to sit for a long durations of time. Physical ability to safely perform the essential job functions of the position. Equipment Used: Copiers, Fax Machines and other traditional office equipment, as required. Smartphones, computers, laptop computers, and other traditional office equipment as required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee's duties are performed indoors in a climate controlled non-smoking environment.

Administrative Assistant - Albuquerque, NM DJ&A is a multidisciplinary consulting firm that delivers a wide variety of professional services to clients across the nation. Specializing in Transportation Design, Survey & Mapping, Sustainability, Site Development and Utilities, Construction Inspection/Management, Geospatial Solutions, Terrestrial LiDAR, 3D Scanning, Structural Design, Project Management, Community Involvement, Right of Way, and Environmental Compliance, we perform work in some of the most beautiful locations; National Forests, National Parks and Monuments, campgrounds and other recreational facilities, and other federal lands throughout the United States. DJ&A's unique and interesting projects create well-rounded employees, promote career development, and provide opportunities to visit these beautiful locales! Founded in 1973 by two former U.S. Forest Service employees who saw a need for a company that uniquely understood Forest Service projects, DJ&A has continued to grow and expand over the last 49 years by embracing the values of our founders. Today, we have a team of 120+ skilled professionals spanning across offices in Missoula, MT (headquarters); Bozeman, MT; Vancouver, WA; Denver, CO; Albuquerque, NM; and Reno, NV. Job Summary Are you ready to embark on a journey with DJ&A? We're on the lookout for a full-time entry-level Administrative Assistant to join our bustling team. You'll be at the heart of our operations, providing essential administrative support to our friendly crew based in Albuquerque and beyond. If you thrive in a supportive and fast-paced environment and are eager to be the welcoming face of DJ&A, this could be the perfect fit for you! Primary Duties and Responsibilities Office Administration Welcome clients and visitors with a smile, whether in person or over the phone. Support employees by preparing electronic documents, printing, copying, binding, shipping, scanning, and filing. Process incoming and outgoing mail and packages. Coordinate insurance renewals and insurance certificates. Renew state registrations, business licenses, and annual reports for the company. Renew professional licenses for employees. Maintain and renew company vehicle registrations. Update company profiles and statistics as required in government databases and other client compliance requirements. Plan and coordinate fun events such as our annual holiday party, summer picnic, and weekly BBQs. Occasionally prepare travel arrangements. Track and order office supplies and use a company vehicle to run errands as needed. Assist HR Manager with HR related duties such as updating the employee handbook and new employee onboarding. Assist the Safety Coordinator with incident claims. Coordinate building and grounds cleaning, maintenance, landscaping, and snow removal with vendors. Help maintain office vehicles and schedule service maintenance as needed. Maintain office Outlook calendar for PTO, meetings, birthdays, conference room, and company vehicle reservations. Assist project managers with administrative support when needed. Prepare for weekly staff meetings, client meetings, and other meetings as needed. Record and distribute meeting notes. Prepare posters, marketing materials, and presentations as needed. Performs other duties as assigned. Required Skills and Abilities: Proficient in MS Office and familiar with Microsoft Teams. Familiarity with Adobe software is a plus. Notary Public in the State of MT is a plus. Excellent written and verbal communication skills. Excellent planning, organizational, multi-tasking, and problem-solving skills. Independent, self-motivated, results-oriented, and dynamic. The ability to work under tight deadlines and with geographically dispersed teams. A proactive and adaptable attitude, ready to tackle any challenge. The ability to maintain confidentiality with sensitive information. Education and Experience: High school diploma or equivalent. College degree or job-related certifications are a plus. Office administration experience is preferred. Accounting, human resources, and project management support experience is a plus. Physical Requirement: Prolonged periods sitting at a desk and working at a computer. Must be able to lift up to 15 pounds at times. Must be able to drive a company vehicle. Wage and Benefits Wage commensurate with qualifications and experience. Medical, dental, and vision benefits (High-deductible health plan monthly medical premiums fully paid). Long-term disability and life insurance. Health Savings Account (HSA) or Flexible Spending Account (FSA) with annual company contribution. Roth and 401(k) retirement accounts. Profit sharing and bonus plan. 9/80 work schedule. Paid time off and holidays. Professional licensure reimbursement. Professional development training. Opportunity to participate in various committees throughout the company, such as our Diversity, Equity, and Inclusion Committee, Internship Committee, Employee Experience Committee, etc. Friendly, supportive, knowledgeable staff and culture! DJ&A is proud to be an Equal Employment Opportunity (EEO) employer. DJ&A is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at ******************.

Administrative Assistant Job Description Customer Service Handle customer questions and information requests Set up customer agreements in the transaction system Take customer orders and schedule shipments Coordinate customer orders with marketing and production staff Maintain and utilize knowledge of carrier capability/availability/reliability and freight rates If applicable, arrange transportation for customer shipments, including daily dispatching Monitor shipped volumes relative to contract volumes and customer credit Review daily transaction documents for completeness and accuracy Resolve billing inquiries with customers and accounting staff Production Support Enter receipt, shipment, & production data into the transaction system Track inventory levels and order raw materials where appropriate Handle administrative tasks and record keeping for product certification and regulatory compliance Assist with reconciliation of the book to the physical inventory Process invoices for payment and check requests, and resolve issues with Accounting Be involved with or assist with the facilities driver certification process, contractor orientation, and visitor sign-in Office Management Manage business information flows-internal reports, notices, etc. Handle mail & shipping/receiving for the office and shipping product samples for the plant Receive and direct visitors Maintain hard-copy and electronic files for transactions, production, compliance, and related activities. Maintain employment postings, business licenses, and other postings required by law Maintain IT accounts, computer equipment, and office machines Purchase office supplies and services Maintain office housekeeping Maintain office emergency response information & supplies -1st aid station, postings, materials If applicable, process hourly timecards and submit to Payroll If applicable, help organize and manage promotional information and material for Marketing Email your resume. No Walk-ins or Phone Calls will be accepted. Applicants will be contacted for interviews. Employment offer contingent upon pre-employment drug test, background check, and MVR. Ergon Asphalt and Emulsions, Inc. Produce and distribute various liquid asphalt products to the paving industry. We are an EEO/AAP Employer We are a great company with great pay and great benefits. Ergon Asphalt & Emulsions is a relationship-driven company that values each employee's willingness to learn and contribute to the team. We are family-owned with locations throughout the U.S. and Mexico, but we pride ourselves on maintaining a small-company feel. Ergon offers a competitive benefits package: 401(k), Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance, and Profit Sharing Ergon is an EEO/AAP Employer. Email your resume. No Walk-ins or Phone Calls will be accepted. Applicant will be contacted for interviews. Employment offer contingent upon pre-employment drug test, background check, and MVR. Job Posted by ApplicantPro

Administrative Assistant Job Description Customer Service * Handle customer questions and information requests * Set up customer agreements in the transaction system * Take customer orders and schedule shipments * Coordinate customer orders with marketing and production staff * Maintain and utilize knowledge of carrier capability/availability/reliability and freight rates * If applicable, arrange transportation for customer shipments, including daily dispatching * Monitor shipped volumes relative to contract volumes and customer credit * Review daily transaction documents for completeness and accuracy * Resolve billing inquiries with customers and accounting staff Production Support * Enter receipt, shipment, & production data into the transaction system * Track inventory levels and order raw materials where appropriate * Handle administrative tasks and record keeping for product certification and regulatory compliance * Assist with reconciliation of the book to the physical inventory * Process invoices for payment and check requests, and resolve issues with Accounting * Be involved with or assist with the facilities driver certification process, contractor orientation, and visitor sign-in Office Management * Manage business information flows-internal reports, notices, etc. * Handle mail & shipping/receiving for the office and shipping product samples for the plant * Receive and direct visitors * Maintain hard-copy and electronic files for transactions, production, compliance, and related activities. * Maintain employment postings, business licenses, and other postings required by law * Maintain IT accounts, computer equipment, and office machines * Purchase office supplies and services * Maintain office housekeeping * Maintain office emergency response information & supplies -1st aid station, postings, materials * If applicable, process hourly timecards and submit to Payroll * If applicable, help organize and manage promotional information and material for Marketing Email your resume. No Walk-ins or Phone Calls will be accepted. Applicants will be contacted for interviews. Employment offer contingent upon pre-employment drug test, background check, and MVR. Ergon Asphalt and Emulsions, Inc. Produce and distribute various liquid asphalt products to the paving industry. We are an EEO/AAP Employer We are a great company with great pay and great benefits. Ergon Asphalt & Emulsions is a relationship-driven company that values each employee's willingness to learn and contribute to the team. We are family-owned with locations throughout the U.S. and Mexico, but we pride ourselves on maintaining a small-company feel. Ergon offers a competitive benefits package: 401(k), Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance, and Profit Sharing Ergon is an EEO/AAP Employer. Email your resume. No Walk-ins or Phone Calls will be accepted. Applicant will be contacted for interviews. Employment offer contingent upon pre-employment drug test, background check, and MVR.

Please enter info here Requirements MINIMUM QUALIFICATIONS: EDUCATION: Associates Degree in Nursing. BSN preferred. CERTIFICATION/LICENSES: Current valid NM or compact RN License. BLS required. ACLS required or must obtain within six months from date of hire or date of transfer. BLS and ACLS must be issued through the American Heart Association. SKILLS: Excellent communication (verbal, written, listening) and problem-solving skills. EXPERIENCE: Six months management experience or five years acute care clinical experience. NATURE OF SUPERVISION: -Responsible to: Manager, Nursing Office ENVIRONMENT: - Bloodborne pathogen B Works irregular hours. Multiple simultaneous activities of patient care. Exposure to infectious diseases and x-rays. Exposure to varying unpredictable situations. PHYSICAL REQUIREMENTS: Must be able to handle emergency situations, prolonged, extensive or considerable standing. Has knowledge of and uses good body mechanics. Occasionally positions, pushes and/or transfers patients or equipment. Hearing and visual acuity within normal limits. Manual dexterity and fine motor coordination required.

Style Crest has a 50+-year tradition of growth and innovation in the building products industry. The organization has a commitment to the manufactured housing industry and the residential exterior cladding market with an extensive product offering and a dedicated service platform that customers count on to support the success of their businesses. We are looking for an part time Administrative & E-Commerce Support Specialist. As a Administrative & E-Commerce Support Specialist you will be responsible for performing a variety of administrative, clerical, and e-commerce support tasks to ensure efficient office operations and accurate billing and order processing. This role requires attention to detail, strong organizational skills, and the ability to provide exceptional support to both internal teams and external customers. Key Responsibilities: Office Administration: * Scan, file, and maintain documents and records. * Prepare and make bank deposits, scan checks into Citizens Bank. * Drop off mail at the post office as needed. * Order and/or pick up office supplies. * Verify and reconcile fuel receipts. * Count cash drawers daily and record results. * Process install payments for retail jobs. * Submit paperwork for new customer accounts. * Serve as a backup resource for various departments as needed. * Answer incoming calls and assist customers professionally. * Process customer credit card payments and assist with ACH transactions. Billing & Financial Support: * Responsible for timely and accurate billing functions. * Ensure that technicians and subcontractors complete all required paperwork accurately before billing. * Assist in the processing of warranty claims and documentation. Customer & Contractor Coordination: * Coordinate job scheduling with subcontractors via phone and email. * Communicate with retailers, dealers, and homeowners to confirm orders and verify information. * Record detailed notes from customer and partner interactions to support order tracking and service resolution. * Address customer inquiries, concerns, or complaints received via phone or email and ensure timely resolution. Team & Operational Support: * Develop and maintain positive working relationships with internal and external stakeholders. * Assist in managing callbacks, warranty issues, and customer support follow-ups. * Support other team members during absences, peak periods, or special projects. * Perform other duties as assigned to support branch operations. Required Knowledge, Skills and Abilities: * Prior experience in an administrative or accounting support role preferred. * Bilingual in Spanish preferred. * Experience with QuickBooks is highly desirable. * Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook. * Strong 10-key and data entry skills. * Excellent written and verbal communication skills. * Highly organized, detail-oriented, and proactive in managing multiple priorities. * A dependable team player with a strong sense of accountability and urgency. We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job Description Strongbow Strategies, LLC (Strongbow) is actively recruiting for a Administrative Specialist (Secretary III) to join our project team in Carlsbad, NM. Strongbow is a premier Native American Women Owned SBA Certified 8(a) business, SBA Certified Economically Disadvantaged Women Owned Small Business (EDWOSB), SBA Certified HUBZone business, Small Disadvantaged Business (SDB), and an Indian Small Business Economic Enterprise (ISBEE). We provide responsive, agile and customer focused solutions that enable our government, tribal and commercial clients to meet their management and technical challenges. General Experience: Two (2) years of related experience. Functional Responsibilities: Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills, Internet research and strong communication skills are required. Public Contact and Staff Support: Support the office and staff in creating, maintaining, coordinating, and protecting project files, formal administrative files, litigation records, Freedom of Information Act responses, and similar administrative staff support activities. Correspondence: Prepare, edit, and finalize correspondence for office supervisors and managers. Mail: Process daily incoming and out-going mail, including material transmitted electronically. Filing / Records: Maintain the central filing system (official records, directives, BLM Manuals and Technical References, Departmental manuals and directives, secretarial orders, etc.). Other Administrative Responsibilities: Other administrative support activities related to staff and program support. Minimum Education: High School diploma

2025-2026 SY - Special Education Administrative Specialist (Relocation Incentive - 300+ miles - $3,000) JobID: 4538 Administration Additional Information: Show/Hide TITLE: Special Education Administrative Specialist Classification: Administration Work Hours: 7.5 hours a day - 37.5 hours per work week Contract Length: 236 Days Salary: Administrator Salary Schedule Administrative Specialist - $99,023 Summary To assist in the organization, management, leadership and monitoring of the Educational Development Center at Gallup McKinley County Schools Supervision Received and Exercised Receives direction from Director of Special Education. Exercises direct supervision over professional, technical and clerical staff. Essential Function Statements - Essential duties may include, but are not limited to, the following: * Project a positive image of GMCS at all times * Keep information confidential concerning school business * Act in a professional manner at all times * Assist with the coordination, supervision and evaluation of the Special Education Program including instructional programming, resources/materials/equipment and students Individual Education Plans (IEP) * Ensure compliance under all state and federal mandates including but not limited to IDEA and ESEA * Collaborate and coordinate with system-wide administrator, supervisors, principals and specialists in the implementation of quality instructional programming * Assist with the system-wide regular education pre-referral and intervention processs (via the MLSS approach utilized through the Gallup-McKinley County School District SAT Team process) * Assist with the New Mexico Comprehensive system-wide Planning Processs and with individual School Improvement Planning * Serve as a liaison between the regular and special education programs by attending and participating in appropriate meetings, committees, and initiatives * Confer with personnel responsible for school/system accountability programs and ensure proper implementation of IDEA and ESEA requirements * Plan, facilitate and implement staff development and professional growth experiences for Special Education teachers, principals, administrative staff and parents consistent with teacher and program evaluation outcomes * Confer with and assist teachers on a one-to-one basis as well as small groups in organizational, compliance, instructional and management techniques * Assist with the Special Education budgetary and operational components of the Special Education Program * Monitor and ensure the Special Education Program's effectiveness on a regular basis * Help develop administrative procedures and prepare state and federal reports per compliance mandates * Serve as a representative and advisor to community and/or system organizations as appropriate * Perform other duties as assigned Qualification Requirements Knowledge of: Operational characteristics, services and activities of Special Education programming Modern and complex principles and practices of program planning and preparation Methods and techniques of program evaluation Principles of school district budget preparation and control Purchasing procedures and regulations applicable to school systems Principles of supervision, training and performance evaluation Pertinent federal, state and local laws, codes and regulations Ability to: Supervise, direct and coordinate the work of lower-level staff Select, supervise, train and evaluate staff Interpret and explain district policies and procedures Prepare clear and concise reports Present information and facilitate workshops and in-services Simultaneously manage several program projects Communicate clearly and concisely, both orally and in writing Establish and maintain effective working relationships with all those contacted in the course of work Maintain mental capacity which allows the capability of making sound decisions and demonstrating intellectual capabilities Maintain physical condition appropriate to the performance of assigned duties and responsibilities Required Qualifications: * A Master's degree in an educational or counseling field. * Possess a Level III Instructional Leader License (a Level III license is required within 90 days of hire). * Five or more years of successful teaching experience in a Special Education program Preferred Qualifications: * A Master's or terminal degree in Special Education. * Possess a New Mexico K-12 Administrator license * Direct experience supervising and/or evaluating Special Education teachers and support staff * Direct experience in facilitating administrative staff in ensuring compliance with IDEA and Special Education programming requirements. Physical Requirements: Ability to perform the job and access the environment for which you are hired. The following may be required: Sitting, standing, lifting, moving about the room or school, carrying (up to 50 pounds), reaching, squatting, kneeling, prolonged typing, physical ability to type on a keyboard terminal, and moving light furniture. The position requires that the applicant have the capability to drive long distances on a weekly basis in a school vehicle. Equipment/Technology Handled: Must know how to properly operate or be willing to learn to operate all multimedia equipment including current technology. Work Environment: On-Site attendance is mandatory for this position. Must be able to work within various degrees of noise, temperature, and air quality. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignments without direct supervision. After-hour work may be required. Terms of Employment: Salary and work calendar established yearly by the district. All GMCS schools are eligible for the Public Service Loan Forgiveness Program (PSLF). All applicants must upload copies of official transcripts or evaluations of foreign transcripts from any and all accredited colleges/universities attended by you for review in order to be considered for this position. Relocation Expenses: 300 + miles: $3,000 Eligibility Requirements: To be eligible for the signing incentives, you must be a new employee who was not employed in any position or certified capacity by GMCS during the 2024-2025 school year. For the relocation incentive, you cannot have received a relocation incentive within the last two (2) years to qualify for the Relocation Incentive for SY 25-26. Administration will provide processes and administrative clarification/decision-making for specific situations involving these incentives. This includes creating rules to support the incentives' successful implementation. The superintendent or his designee will make any final decision on implementing these incentives. Relocation expenses for all new teachers, counselors and administrators will be paid in full on the first paycheck of the school year.