Administrative coordinator jobs in New York, NY - 1,483 jobs

Our client is revolutionizing property management. As a successful start-up, they provide the most advanced tech-driven leasing experience. We're looking for a highly organized and proactive Executive Assistant to support the CEO. You will play a key role in managing daily office operations and supporting their rapid growth. If you enjoy working in a dynamic environment, take pride in bringing structure to a growing organization, and want to be part of a team redefining how people find their next home, we'd love to hear from you. Responsibilities Maintain and proactively manage the CEO's calendar, including scheduling new meetings, modifying existing appointments, and resolving conflicts to ensure optimal time management. Arrange domestic and international travel, including flights, lodging, and ground transportation, prioritizing cost-effective and efficient options. Coordinate gifting initiatives, handwritten correspondence, and personalized touches; oversee packaging and shipping to ensure timely and accurate delivery. Manage outbound and inbound shipments by confirming accurate addresses, contents, and delivery timelines; communicate status updates as needed. Order and maintain office supplies, equipment, and materials; ensure the office remains fully stocked with necessary resources, including operational tools, technology accessories, and refreshments. Assist with recruiting efforts by conducting email outreach, coordinating interview schedules, and supporting interview logistics. Coordinate new hire onboarding logistics, including ordering equipment, distributing instructions, and ensuring a smooth first-day experience. Provide discreet and professional personal support as needed, including coordinating prescriptions, food orders, and related arrangements. Respond effectively to frequent, last-minute changes in travel plans, schedules, and meeting logistics with flexibility and professionalism. Ideal Experience Bachelor's degree is preferred but not required; equivalent professional experience will be considered. 1-3 years of administrative or office support experience in a corporate or professional environment. Demonstrated interest in and enthusiasm for working in a fast-paced, entrepreneurial or start-up setting. Highly motivated, proactive, and adaptable, with a positive attitude and willingness to take initiative. Prior experience in smaller office settings or a start-up organization is ideal. Previous experience or exposure to the real estate industry is strongly preferred. #117945 The Larko Group is a premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temporary-Hire, and Temporary/Project placements across a range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chiefs of Staff, Office Managers, Receptionists, General Office and Labor, Event Support, Project Management, and Customer Service.

About the Role Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration. This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos - you'll help keep both the business and the CEO's personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead - this role is for you. Key Responsibilities Executive & Administrative Support Manage CEO's work and personal calendar with precision; schedule meetings, appointments, and events Oversee inbox management; draft responses and flag priority items Attend meetings, take notes, and manage follow-up action items Maintain and manage the CEO's daily to-do list, priorities, and long-term goals Act as a gatekeeper, managing the CEO's time and workload effectively Coordinate domestic and international travel (including arrangements for her small dog) Send and arrange vendor and personal payments on behalf of CEO Creative & Brand Support Support CEO's personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity Offer creative input for event outfits, content shoots, and personal brand moments Source, pick up, and return items for content, events, and daily needs Manage closet organization and resale (e.g., Postmark listings) Personal & Lifestyle Support Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion Maintain the CEO's office space and household organization and logistics Assist with CEO's small dogs, as needed (must be dog-friendly) Drive for errands or events when needed (must hold a valid driver's license and be comfortable driving in NYC) Handle expense reports, reimbursements, and bill payments Project & Event Coordination Organize personalized gifting and coordinate events Help plan and coordinate company events and special projects Support internal creative initiatives and cross-functional priorities Anticipate the CEO's needs and proactively look around corners for solutions You Are... Highly organized, detail-obsessed, and thrive at managing chaos with calm A natural problem solver who's proactive and solutions-oriented A strong communicator - professional, clear, and personable Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok Fashion-forward and social-media fluent with a sharp eye for aesthetics A team player with positive energy who's service-minded and discrete Someone with a valid driver's license who can confidently navigate NYC Requirements 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments Based in NYC with deep familiarity navigating the city Comfortable managing both professional and personal tasks with professionalism and care Prior experience supporting social media or a personal brand is a strong plus Must love dogs and be flexible to assist as needed Available for occasional evening/weekend needs based on CEO's schedule or travel/events Bonus Points If You... Have experience with small-business operations or startup environments Have a background or interest in fashion, beauty, or influencer marketing Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips PERKS: Be a key strategic leader at a fast-growing brand! Competitive salary + performance-based bonuses Nice office located at the Brooklyn Navy Yard Hybrid schedule with 1-2 days a week in office PTO Days + Specified National Holidays Off Health Insurance coverage + other benefits Quarterly team events and or retreats Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

Confidential | Executive Assistant (Personal Executive) A highly accomplished personal executive is seeking an exceptional Executive Assistant to provide comprehensive, discreet, and high-touch support in New York City. This role requires impeccable judgment, speed, and attention to detail while managing both professional and personal priorities in a fast-paced environment. Key Responsibilities • Proactively manage complex calendars, including personal and private meetings • Coordinate and schedule personal errands and day-to-day logistics • Arrange domestic and international travel, including flights, accommodations, visas, ground transportation, and detailed itineraries • Secure reservations at high-end restaurants, private clubs, venues, and events across New York City and globally • Act as a trusted gatekeeper, handling sensitive information with the highest level of confidentiality • Anticipate needs, solve problems quickly, and ensure seamless execution of all requests Qualifications • Proven experience supporting a senior executive, high-profile individual, or family office • Deep familiarity with New York City's dining, hospitality, and cultural landscape • Exceptional organizational skills and meticulous attention to detail • Quick-witted, resourceful, and able to operate at a fast pace with minimal direction • Strong communication skills and professional discretion • Ability to handle changing priorities calmly and efficiently

Administrative & Graphics Assistant to Senior Director As the Administrative & Graphics Assistant to a Senior Director on Meridian Retail Leasing, you will provide comprehensive support across administrative, operational, and marketing functions, ensuring seamless management of his business and team activities. This role requires strong organizational skills, Salesforce proficiency, attention to detail, and the ability to collaborate effectively across multiple departments. Key Responsibilities: Maintain and update Salesforce account, ensuring all records are accurate and up to date Utilize Salesforce efficiently to track client information, commissions, and other critical data Prepare and print leases for signings Review exclusive agreements, leases, and related documents to extract necessary information Handle general administrative tasks Act as primary point of contact between Senior Director and Meridian operations Create commission calculations Invoice landlords and follow up on outstanding commissions Support invoicing and tracking of commissions Manage all marketing initiatives for Senior Director's team, including Team marketing, listing email blasts, and collateral creation Design and coordinate retail leasing flyers, signage, and area maps highlighting business, transportation, and points of interest around properties Submit traded posts Collaborate with Meridian's Marketing team for marketing requests Manage calendar Coordinate lease hand-offs, key hand-offs, and other logistics with landlords, co-brokers, and clients. Qualifications & Skills: Strong proficiency in Salesforce and general CRM systems. Excellent organizational and multitasking skills. Strong attention to detail and accuracy. Ability to collaborate across departments and manage multiple stakeholders. Graphic design and marketing collateral experience preferred. Flexible and able to work extended hours when necessary Additional Information: Base salary for this position will be determined during the interview process and will vary based on various factors, including but not limited to prior experience, relevant expertise, and geographic location. The expected base salary for the role will generally be between $70,000 and $85,000 per year at the commencement of employment, plus a discretionary bonus. However, the final salary offered may be outside this range based on these factors and individual circumstances.

Pay: Starting $20-$30/hr (based on experience; salary will increase after evaluations) Schedule: Full-Time, In-Office Reports To: COO (Micky Bell) & Founder (Maksud Agadjani) About TraxNYC TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry, high-end diamonds, luxury watches, and content-driven retail. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations, administration, and executive support. Position Overview We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management, executive support, administrative organization, financial tracking, sales auditing, and project coordination. This role is ideal for someone searching for an executive-level support position within a luxury brand, jewelry company, or high-growth business, who wants hands-on involvement in day-to-day operations. Key Responsibilities Executive Assistant + Administrative Support • Manage, organize, and prioritize emails for the COO and Founder • Handle executive communication, follow-ups, and administrative scheduling • Maintain operational documents, Google Workspace files, and task systems Operations & Business Management • Assist in business travel planning, event coordination, jewelry show registrations • Help organize company promotions, marketing initiatives, and internal workflow systems • Support daily operations, deadlines, and internal communication structures Financial Tracking & Accounting Support • Help audit Amex and credit card charges • Track recurring monthly expenses, subscriptions, and vendor payments • Support accounting with documentation reviews and discrepancy identification • Assist with gold scrap, dust logs, and production inventory checks Sales Auditing & KPI Oversight • Work with leadership to review sales activity, Instagram DMs, and lead management • Audit CRM data, KPIs, and reporting accuracy in Monday.com • Manage inbound Instagram and Facebook leads for the sales department Hiring, Staffing & HR Support • Assist with screening candidates, resume evaluation, and interview coordination • Identify strong potential hires and provide input on culture fit and work ethic What We're Looking For • Executive Assistant experience or strong administrative/operations background • Highly organized, detail-oriented, and reliable • Strong communication skills and professional presence • Ability to manage multiple tasks in a fast-paced environment • Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media • Comfortable reviewing communication logs, sales messages, and performance data • Problem-solver with a no-excuses mindset • Looking for long-term career growth Compensation & Growth • Starting rate: $20-$30/hr based on experience • Salary will increase based on performance and contribution • Direct training from senior leadership • Growth paths into Operations Manager, Executive Strategy, or Business Development • PTO + Employee jewelry discounts • Major long-term career opportunities in a luxury brand environment Learn more about the role here: ****************************************** Check out our social media below Instagram: ********************************** TikTok: ******************************* YouTube: ********************************************** Facebook: ******************************** Twitter/X: *********************

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. Responsibilities Include: Provide comprehensive administrative support Coordinate complex, senior-level internal/ external meetings and conference calls Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner Prepare presentations and other materials for meetings Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics Coordinate domestic travel arrangements Process and track expense reports Personal assistant tasks as needed Qualifications Include: Bachelor's Degree preferred Minimum of 3 years of administrative experience Requires excellent interpersonal and communication skills Ability to maintain high standards despite pressing deadlines Demonstrates high degree of integrity and confidentiality Strong organizational skills Team player with a positive attitude Strong proficiency in MS Word, Excel, PowerPoint and Outlook

WHO WE ARE: The FoundRae Collection is more than jewelry. The pieces are modern heirlooms, ones that allow the wearer to express something of themself to the world. The FoundRae collection is intended to become part of the wearer, a second skin, an expression of identity and of personal values. The collection is founded on a lexicon of archetypal, mythological and classical symbols with the intention of inspiring the wearer to take the wisdom passed down through generations and apply that to one's own life. FoundRae is a reminder, one we wear against our hearts or on our hands, of our capacity for change and growth. When you wear one of these pieces, you are announcing to yourself and to the world that everything you want and everything you want to be is already inside you - all you have to do is claim it. WHO WE ARE LOOKING FOR: Operations Coordinator, Retail POSITION SCOPE: The Operations Coordinator role will work to ensure the accurate completion of all client orders by ensuring that timeline prioritization and quality standards are met for all final orders. In addition, this role encompasses maintaining supplies and packaging stock levels, maintainingand updating reports, participating in inventory management as well as any special projects. RESPONSIBILITIES: Order Coordination: Act as the liaison between internal teams to complete all orders in a timely manner. Work with the Bench Jewelers to coordinate workflow ensuring prioritization of orders. Coordinate engraving artwork and execution for in-house engravings. Communicate with Retail/Fulfillment teams regarding inventory availability. Efficiently manage order flow by prioritizing urgency of work and pacing longer lead time orders. Pull pieces for all orders and determine whether studio work (assembly/polishing) is needed. Confirm product details, quality level and assembly accuracy before processing. Order Processing: Work with the sales team to process all orders. Administer quality checklist and validate using brand standards. Accurately document all inventory movement for orders. Studio Reporting and Logs: Log and track customer returns for repair using Repair Tracker. Monitor and log unfulfilled work orders. Track orders that cannot be completed because inventory is not present. Inventory Management: Participate in inventory cycle counting and use active problem solving to investigate discrepancies. Maintain accurate vault organization and consistently spot check inventory trays to ensure accuracy of product storage. Monitor internal inventory movement via transfers and use of sign out sheet. Provide support to management and sales staff through quick, accurate stock checks and upon request, provide quick delivery to sales floor. Ensure timely communication with management and sales team regarding new arrivals and product replenishment. Shipping and Receiving Ensure merchandise and supply deliveries are accurate, verifying all quantities shipped / received match corresponding documentation for all incoming / outgoing shipments. Maintain organized shipping area ensuring all outgoing merchandise is properly packaged. Follow the company guidelines regarding shipping to clients and intercompany. Packaging and Supplies Order and manage non merchandise supplies like stationery and packaging. Re-stock appropriate levels of packaging supplies within the boutique. QUALIFICATIOINS: Minimum of high school degree, Associates/Bachelor's degree preferred Minimum of 2 years previous experience in order management, inventory processing and tracking preferably within luxury/retail PC/Mac proficient, advanced excel skills and knowledge of design programs a plus Outstanding attention to detail and highly organized, reporting skills, interest and demonstrated experience in creating and streamlining processes Self-starter and multi-tasker Must be able to work a flexible schedule including, evenings, weekends and holidays The appointed candidate will be offered an hourly rate between $22.00 - $26.00 plus the opportunity for bonus, a comprehensive benefits package including: medical, short and long-term disability, various paid time off programs, employee discount/perks and retirement plan. Our Company's values: We value people: we want each other to be the best versions of who we can be. We value our relationships with our employees, suppliers and community. We value diversity and promote inclusivity with our words, actions and images. We value professional development and personal growth. We value community service and philanthropy. We value and foster creativity and self-expression. We value accountability for ourselves and the collective and show integrity through all our interactions. We value storytelling and reading.

Administrative Assistant II provides a wide variety of administrative support services including complex calendar management for more than one Vice Chair. Acts as a liaison with various department heads in the Department of Medicine coordinating conference rooms, seminars, setting up Zoom meetings and other activities as directed. Candidate must have excellent Excel, Power Point, Google and Outlook skills to support the leadership in Chair office. Prepares and schedules travel and travel expense documents for timely reimbursement. Assists in planning and logistical arrangements for forums, conferences domestic and international, seminars, meetings and/or visiting professorships. Transcribes and distributes minutes for meetings. Develops itineraries in accordance with the Department of Medicine professional templates. Maintains office supply inventory as well as coordinate food/beverage orders for meetings and special events as directed. Help to maintain invitation lists for annual events and special events when directed. May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution. If Vice Chair has clinical sessions coordinate any patient activity with clinical liaison. Responsible for lab coats for Vice Chair for cleaning/dry cleaning. Distribute mail and fax as necessary. Enter facilities/housekeeping/engineering requests for any issues in the office suites. Assist in IT related issues, ordering of computers, printer setup, etc. Related administrative or business experience required competencies include: knowledge of office and administrative practices. Knowledge and skill in accounting and budgeting techniques Skill in use of personal computers and software Adaptability: Maintains effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements, or cultures. Applies Learning: Assimilates and applies new job-related information in a timely manner. Builds Customer Loyalty: Effectively meets customer needs; builds productive customer relationships; takes responsibility for customer satisfaction and loyalty. Builds Strategic Work Relationships: Develops and uses collaborative relationships to facilitate the accomplishment of work goals. Communication: Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message. Contributes to Team Success: Actively participates as a member of a team to move the team toward the completion of goals. Decision Making: Identifies and understands issues, problems, and opportunities; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action or developing appropriate solutions; takes action that is consistent with available facts, constraints, and probable consequences. Initiates Action: Takes prompt action to accomplish objectives; takes action to achieve goals beyond what is required; is proactive. Manages Work (includes Time Management: Effectively manages one's time and resources to ensure that work is completed efficiently. Quality Orientation: Accomplishes tasks by considering all areas involved, no matter how small; shows concern for all aspects of the job; accurately checks processes and tasks; is watchful over a period of time. Stress Tolerance: Maintains stable performance under pressure or opposition (such as time pressure or job ambiguity); handles stress in a manner that is acceptable to others and to the organization. Essential Qualities & Competencies The person in this role must consistently exhibit the following qualities and competencies: Customer Focus - think and behaves in ways that let customers and co-workers know they are valued; uses words and actions to consistently demonstrate respect, patience, and understanding in all interactions, verbally and non-verbally-eye contact, smiling, tone of voice and posture. Compassion - demonstrate empathy and understanding with co-workers, patients and their families Integrity - consistently acts according to the highest ethical standards in all areas. Time Management - the optimum, efficient use of time to maximize the results of self and others Stress Tolerance - ability to regain perspective with humor and other tools to maintain healthy level of stress Teamwork - consistently demonstrates initiative to meet the hospital's needs, exhibiting flexibility, adaptability, and respect; looks for opportunities to assist

Oscar de la Renta is looking for a Finance & Operations Coordinator to own the PO-to-pay process for Cost of Goods (COGS) and Samples, drive 3-way match discipline, obtain invoice approvals, and coordinate with vendors. The candidate will sit on the Finance team and have close partnership with Design, Production, and Warehouse teams. Reporting to the Controller, this role will be in office Mon-Fri and based in our midtown Manhattan corporate office. Responsibilities 3-way match ownership (PO / Receipt / Invoice): Ensure accurate matching for all COGS invoices; resolve variances with Inventory and Production. PO lifecycle control: Track POs from issue to receipt; reconcile confirmations, ship dates, and invoices; initiate PO changes (e.g., SKU updates, quantity/price changes) and route for approval per policy. Samples PO creation: Create POs for Samples, ensuring proper coding (GL, cost center, project/season). Samples invoices: Collect approvals, validate back-up (packing lists, sample logs), and post timely each month. Discrepancy resolution: Investigate shortages/overages, returns, and SKU substitutions; coordinate debit/credit memos with vendors and Inventory; document root cause. Vendor communications: Serve as day-to-day AP contact for domestic and overseas factories; reconcile statements, request missing docs, and communicate remittance details. Data stewardship: Maintain item/SKU and vendor master attributes used for purchasing and matching. Compliance & controls: Follow approval matrices, segregation of duties, and documentation standards; retain files for audit; escalate exceptions. Ad hoc & continuous improvement: Build trackers/dashboards, pilot process improvements (e.g., vendor invoice portals, EDI), and support ad-hoc analysis. KPIs: Held to key metrics such as match rate and month-end close timing. Qualifications Education: Bachelor's degree in Business, Finance/Accounting, Supply Chain, or related field preferred (or equivalent experience). Experience: 2+ years in wholesale/production/sales operations/AP within fashion, luxury, or consumer goods; cross-functional work with vendors, operations, and retail partners preferred. Tools: Advanced Excel (pivot tables, VLOOKUP/XLOOKUP, data analysis, reporting); experience with GCS A2000 a plus. Skills: Exceptional organization, collaboration, and time management; accurate multitasking; clear written and verbal communication (including with overseas vendors). Basic understanding of landed cost components (freight/duty) is a plus.

A minority-owned professional recruitment and staffing advisory firm assisting clients with direct hire and contract talent search solutions across a variety of skillsets and industries, Russell Tobin is disrupting the industry with our total dedication to creating bespoke programs that enable our clients to meet their exact recruiting goals. How do we accomplish this? With an empowering corporate culture based on continuous learning, accountability, and growth-and the result is an impressive roster of clients, long-lasting business relationships, and one of the best places to work in the staffing sector. Pride Global is seeking a motivated and organized Administrative Assistant to support our New York City office. This is an excellent opportunity for someone who enjoys keeping things running smoothly, has great attention to detail, and is excited to grow within an organization. The ideal candidate will be proactive, reliable, and eager to learn beyond traditional administrative duties. Responsibilities: •Serve as the main point of contact for general office operations for the building and outside vendors. •Manage incoming and outgoing mail and deliveries. •Handle bank deposits and managing of checks. •Maintain and order office and kitchen supplies; coordinate with vendors as needed. •Assist with scheduling, meeting coordination, and event logistics. •Support company events, engagement activities, and team celebrations. •Help coordinate interviews and candidate logistics alongside the recruiting team. •Maintain an organized and welcoming office environment. •Assist leadership with ad-hoc administrative projects. Qualifications: •Bachelor's Degree required •1-3 years of administrative or office management experience preferred (internships or entry-level experience welcome) •Strong communication and organizational skills •Proficiency with Microsoft Office •Comfortable managing multiple priorities in a fast-paced environment •Friendly, professional demeanor and a proactive, team-oriented mindset •Missing something? If this sounds like a great job you can do, but you're missing a few qualifications, we encourage you to apply anyway. We understand a diverse workplace requires a diversity of experience-and we want to include yours in the mix if you've got the skills we need! Important Details: •Location: New York, NY •Compensation: $25-$30/hour (based on experience) •Schedule: Monday-Friday, In-Office Our Benefits •A complete benefits package that includes health, medical, vision, and 401k, as well as a range of free programs aimed at supporting employee wellness. •Opportunities for growth and development across a global corporate network while impacting people's lives and Helping the World Work as part of the Pride Global family of companies. •A supportive workplace that promotes diversity of thought, new ideas, and team success through an empowering, inclusive corporate culture (learn more at decidedlydiverse.com). •Access to inspiring events, invitations to happy hours, and many more opportunities for fun with the most dynamic and motivated team in the industry. Our Pledge The Pride Global family of companies is an Equal Opportunity Employer. We believe in an inclusive workplace that values different perspectives, fosters creativity, and delivers innovative solutions for ourselves and our clients. We aim to hire and cultivate talent from all backgrounds at the same time we work to create opportunity and address challenges for diverse professionals in our workplace and our industry. If you require any accommodations or have questions, please reach out to **************************. For more information, visit our website at prideglobal.com.

About KRE Kushner Real Estate Group (KRE) is a family-owned real estate company committed to creating well-managed, thoughtfully operated residential communities across New Jersey and Pennsylvania. Our Property Management team plays a central role in shaping the living experience for thousands of residents. With a growing garden-style portfolio supported from our Jersey City headquarters, we combine operational excellence with a commitment to reliable, resident-focused service. About the Role We're looking for a highly organized, systems-minded Administrative Assistant who will be the champion of operational excellence for our Property Management portfolio located in New Jersey and Pennsylvania. This role sits at the center of operations-supporting vendor relationships, tracking critical documentation, resolving issues before they escalate, and ensuring our teams have the information they need to operate effectively. If you enjoy bringing structure to complexity, thrive in a multifaceted environment, and find satisfaction in being the steady force behind a team's success, this role offers an opportunity to make a meaningful impact. You'll work closely with the Director of Property Management and collaborate with onsite teams, vendors, and internal departments across the company. What You'll Work On Contract & Compliance Coordination Own the accuracy and organization of the vendor contract database Monitor renewal dates and ensure action items stay on track Support the preparation of finalized and approved contracts Lead COI compliance efforts and partner with Accounts Payable to keep all systems current Operational Support Across the Portfolio Investigate tenant insurance cancellations or non-payment notices Help build a more efficient process for tracking renter's insurance Review vendor statements, resolve discrepancies, and support timely payments Assist in addressing utility shut-off notices or billing concerns Administrative Excellence Manage incoming mail and route time-sensitive documents for the portfolio Initiate RFPs and perform quality checks on proposals before review Maintain organized and accessible records of reports, municipal notices, and vendor documentation You'll thrive in this role if you: Bring 2+ years of experience in administrative support, office management, or AP/AR, and take pride in getting things done right the first time Are comfortable with Microsoft Office Suite and enjoy creating systems, trackers, and processes that keep teams running smoothly Have experience with Yardi or other property management software (or a willingness to learn quickly) Communicate clearly, collaborate seamlessly across teams, and keep information flowing effortlessly Excel at juggling multiple priorities in a multifaceted environment, while staying detail-oriented and organized Take ownership of your work, work independently, and adapt to the needs of different properties Are motivated by being the operational champion who ensures our teams and portfolio run efficiently Can commit to working onsite in Jersey City, Monday through Friday, providing consistent support to both corporate and onsite teams What We Offer Generous PTO and a genuine commitment to work-life balance A collaborative, supportive Property Management team Stability and long-term growth within a respected real estate organization Opportunities to learn contract management, compliance, operations, and vendor coordination A welcoming Jersey City office with convenient transportation access KRE conducts background checks and MVR checks (if applicable). EOE/AA Employer/Vets/Disability

Our client is a well-known and modern educational institution in NYC. They are seeking an Administrative Assistant to support the Events team on a temporary basis. The position is fully on site in Midtown Manhattan. Job Details Provide general administrative support Assist with event planning and coordination Answer phones, screen calls, and monitor email inbox Manage calendars and meeting schedules Coordinate meeting details, including preparing materials Manage projects, priorities, and requests, while ensuring timely completion Pay Rate: $28-31 per hour, based on experience Skills and Qualifications Bachelor's degree preferred 2+ years' Administrative experience in an office environment Precise and detail-oriented, with unparalleled organizational skills Must be proficient in Google Workspace Tech savvy and able to learn new software Excellent verbal and written communication skills Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Staten Island, NY 10309 Pay: $20-22/hr. We pride ourselves on being an organization that embraces differences, encourages the sharing of ideas, and thinks being successful should be both challenging and enjoyable. Our 6 tri-state branch locations are only the start of what we're building here, and we want to invest in your future to help us achieve our vision. We are now looking for HIGH-ENERGY, ambitious, self-starters seeking a long-term career. A Successful Associate in this role… Provides our customers with the products they want and the answers they need, by providing Extreme Customer Service. Heavy phone volume. Shines as our ambassador of cheer and positivity, spreading that throughout the organization Meticulously files and organizes documents with pinpoint precision and accuracy Supports our Finance, Purchasing, and Receiving departments with timely processing and follow-up Data entry Cash handling Daily bank deposits Is the ultimate team player, willing to do anything to help all fellow co workers without hesitation We are looking for a well-rounded Administrative Assistant and customer service professional to help shape the future of our company. WHAT WE REQUIRE: Superb attitude toward Customer Service Vehicle for daily bank deposits Excellent Communication, Organization, and People skills Strong Mathematical, Grammatical & Punctuation skills Fluency in Microsoft Office Suite: Word, Excel, Outlook Follow-Up and Follow-Through Common sense! Punctuality, Responsibility, and Positive Energy This is a Full-time Position, Monday - Friday. Our benefits include Sick Days, vacation days, Medical Insurance plans, 401K retirement plan, & Company Profit Sharing program. We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. req25-00614

Employment Type: Full-Time, In-Office Schedule: Monday-Friday About Us We are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we're looking for a motivated Administrative Assistant to join us and support our daily operations. Position Summary The Administrative Assistant will play a key role in keeping our office running smoothly. This entry-level role is ideal for a college graduate or with experience in admin assistant roles eager to gain hands-on experience in the fashion industry. You'll handle client communications, manage orders, and provide administrative support to our internal team. Key Responsibilities Answer and direct incoming phone calls and emails professionally. Process client orders and maintain accurate records. Communicate with clients, and internal teams regarding order status and inquiries. Shipping Assist with scheduling meetings and maintaining calendars. Prepare and organise documents, reports, and presentations as needed. Support day-to-day office operations and administrative tasks. Provide excellent customer service and follow up promptly with clients. Qualifications Bachelor's degree Strong written and verbal communication skills. Highly organised, detail-oriented, and proactive. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace. Comfortable multitasking in a fast-paced environment. Friendly and professional demeanour with strong interpersonal skills. Preferred Skills Previous internship or experience in fashion, retail, or office administration. Bilingual: Hindi fluency is a strong plus. Familiarity with order management systems or CRM software is a bonus. Collaborative, creative, and supportive team environment. Convenient Midtown Manhattan location close to public transportation. Apply now or send your resume to [*******************]

The Business Affairs (BA) team works with global talent agencies, TV/film studios, production companies, writers, and celebrities to originate and negotiate deals for original content distributed to a global audience. As a member of this team, you will conduct critical web-based research, assist with data gathering and data entry, and contribute to editorial projects in support of the team's strategic initiatives. In this role, you will partner closely with the Content and Legal teams and interface with external partners, including agents, attorneys, and artists. Primary Responsibilities: Support the Head of Business Affairs with daily administrative tasks (e.g., scheduling, expenses, document management) Enter and maintain dealmaking records using Salesforce and Airtable to track deal terms, negotiation progress, and approvals Track contract payments, request payee changes, and manage content terminations Prepare offer proposals for the engagement of talent and personnel for stage and audio productions, including voiceover performers, writers, sound designers, directors, casting directors, and related roles Assist with high-priority and time-sensitive research projects Basic Qualifications: B.A., B.S., or equivalent degree Proficiency in Windows, Outlook, Excel, Word, Salesforce, Airtable, and similar tools Experience working with databases and managing high volumes of information Strong business judgment with exceptional attention to detail and accuracy Excellent written and verbal communication skills with a demonstrated track record of success Strong organizational and project management skills, with the ability to manage multiple competing priorities calmly and efficiently Self-starter with the ability to build trust and strong working relationships across multiple functional areas Preferred Qualifications: 1-3 years of experience in the entertainment industry

Leading writer of Property & Casualty Reinsurance seeking an Administrative Assistant supporting their 15 person in office team. I have been supporting this client for 20+ years and I can sincerely say they have the best, most employee centric, corporate culture of any client I've worked with. Their global team shares a passion for solving their customers' problems through a collaborative and entrepreneurial culture that empowers employees and rewards creative thinking. This a contract to perm opportunity with the expectation of full time conversion after 3 months. During the contract period, the position will be in office every day. Upon full time conversion, it will be 4 days in office with a flex work from home day. Position is located in midtown Manhattan, very close to all major transportation hubs. For over three decades, the firm has helped its clients manage the risks of operating in a volatile and uncertain world. They're experts in Property, Casualty, Specialty, Cyber and Credit reinsurance, consistently recognized for the innovative way they combine data, experience and technology to understand and manage large and complex risks across the world. They are also a business with a real social purpose - we help protect communities around the globe and enable prosperity for all. Our purpose drives us forward every day as we seek solutions to some of the world's most complicated challenges. Position: Administrative Assistant We are a leader in the reinsurance industry. To maintain our commitment to the highest quality service, we are seeking an Administrative Assistant. Position Summary The Administrative Assistant is responsible for providing administrative assistant support to assigned department leadership. This is a fast-paced and rapidly changing business environment. It requires an individual with an energetic and enthusiastic approach, along with maturity, self-confidence and self-motivation. This is an excellent opportunity for a flexible individual with the ability to be productive under pressure. Responsibilities Include: Travel Arrange all aspects of business travel including conferences and client/broker events. This will usually involve flights, hotel, ground transportation and lunch/dinner bookings Enter confirmed travel arrangements into the calendar, Visitor Log and Travel Log Ensure team members have visas, all documents, papers and itineraries necessary for travel Coordinate with other offices to ensure travel and accommodation requirements are established and appropriate support is available when travelling to such offices Meetings and Entertainment/Lunches/Dinners On behalf of team members, coordinate meetings with clients/brokers/vendors Record all meeting details and attendees in meeting calendar within the Microsoft Office system. Refer to CRM details below Manage all aspects of bookings and catering for client/broker lunches and dinners Book taxis for our employees and clients Prepare and organize printed materials and binders for meetings Other related support Customer Relationship Management (CRM) Track client related meetings/events (including overseas meetings) in our CRM System Collect business cards and update contact details in CRM or follow up with meeting organizer for client's contact if not known; make changes to client profiles Develop working knowledge of clients/brokers and Company names Expenses All aspects of timely expense management (in Concur and Dynamics 365) for team members, including receipt images in Concur or gathering receipts for business travel promptly and documenting the business purpose Set up expense reports on at least a monthly basis Follow-up to secure any expense approvals Visitor Log Coordinate visitor log requests Communicate with other Executive Assistants as to who is coming in and details of visit Arrange desk assignments for visitors General / Office / Other Provide administrative support for group meetings, whether onsite or offsite Provide back-up support for vacationing other administrative roles Assist with ad hoc projects Participate in the local and global Admin Team support team meetings Communicate with external contacts to exchange information as needed Provide telephone coverage for assisting with client requests (i.e. obtain key information to be passed on to the Underwriter when unavailable) Prepare FedEx shipments Assist with mail collection and distribution for your respective team(s) Manage confidential affairs Maintain good working relationship with internal contacts Manage changing circumstances as they happen, sometimes on short notice Communicate timelines for completion of responsibilities if an item may take longer than normal due to multiple responsibilities being asked within a short time. Professional/Technical Competency Requirements: Experience working in a matrixed global organization working across functions and geographies Strong interpersonal and teamwork skills with the ability to communicate in a professional manner with all levels of employee and market facing audiences to include senior management, internal clients, external clients and brokers Work efficiently, accurately and exercises common courtesy under time pressure situations. Is a team player and demonstrates a cooperative attitude. Must possess excellent oral and written communication skills Receptive to new ideas and is well organized React effectively to changing conditions. Anticipates and constructively advances the need for positive change. Eagerly assumes new tasks and responsibilities. Demonstrates sensitivity, respects cultural differences, and acts in an ethical manner always Excellent PC skills with demonstrated ability to create spreadsheets, documents and presentations. Familiarity with different ‘share' platforms (e.g. SharePoint, Office 365, etc.). Qualifications, Skills & Experience Requirements: Bachelor's Degree; business discipline preferred 5+ years of administrative assistant experience Experience in the Financial Services industry at a minimum with industry experienced preferred Our people are our most valuable resource and core to our success. This is a fast-paced business environment, demanding a strong work ethic and a results-oriented approach. We offer competitive compensation and benefits, a comprehensive talent development program, and a reward system in which employees share in the success of the company. We are an engaged member of the communities in which we live and work and have a locally-led giving philosophy with generous employee matching program, global and local community grants and employee volunteerism.

Management company 3 Arts Entertainment has an immediate opening for a Receptionist / Administrative Floater to support the New York office. This role is central to the daily functioning of the office and includes front-desk responsibilities, oversight of office operations, general administrative support for managers and their assistants, research projects and serving as backup coverage for executive assistants when needed. Primary responsibilities include managing the reception area, handling phone calls, welcoming guests, coordinating meetings, overseeing office logistics, liaising with operations personnel and other various service providers, and assisting with administrative projects across the team. The position will also step in to provide short-term desk coverage when assistants are out of the office, helping ensure continuity and smooth operations. The ideal candidate is highly organized, detail-oriented, and comfortable juggling multiple priorities in a fast-paced environment. Strong communication skills, professionalism, and the ability to interact with a wide range of personalities, including clients and their representatives, are essential. This role offers broad exposure to the inner workings of a leading talent management company and is well-suited for someone interested in entertainment business fundamentals. Qualifications: 4-year college degree Demonstrated interest and experience in entertainment and media required Strong communication, organizational, and interpersonal skills 1+ years of administrative experience in an entertainment company, agency, or professional office environment preferred Reliable, adaptable, and comfortable serving as a go-to support resource across the office If you believe you would be a fit for this role, please attach a cover letter and resume outlining your skills, experience, and interest in the role. You may also email your materials to ************

We invite you to apply for an exciting position, that has great potential for growth. The Complete Tile Collection is celebrating its 21st year as a favorite of the interior design community. The client base is brimming with well-known design firms in the country and the list continues to expand. The dynamic and cutting-edge product development we strive to achieve, always keeps our design clients excited and loyal. This coupled with state-of-the-art web technology on completetile.com, assures continued success. You will be trained in new and exciting skills on the cutting edge of ecommerce, showroom merchandising and wholesale distribution, while working with our talented team. It is very important that you be a detail-oriented person who has an interest in growing professionally, but most importantly excellent with data and paperwork. You will be working with a company that designs, manufactures, imports and wholesales fine mosaic and tile for architecture and interior design. What we are looking for: Bachelor's Degree. Administrative Experience. Strong typing skills. Attention to detail. Ability to multi-task. Efficient Workload Management and Prioritization Strong Microsoft Excel Skills Basic QuickBooks knowledge a Plus. Basic Adobe InDesign knowledge a Plus Basic Adobe Photoshop knowledge a Plus Role Overview: Update product details and pricing on Quickbooks. Use Magento and Adobe Commerce to create, update, and maintain consistent product information on website. Create merchandising information labels for showroom displays. Create and organize labels for the sample library (samples & sample bins). Maintain updated price books from factories and vendors. Place replenishment orders for the sample library to factories and vendors. Assist VP of Marketing with various data entry and website maintenance tasks. Work together as a team to accomplish important tasks that may arise. Compensation: $60,000/yr Starting Salary 100% Company Paid Health Insurance plus Dental & Vision 2 Weeks Paid Vacation / 8 Paid Personal & Sick Days / Paid Major Holidays 401k With Employer Matching Year-end Bonus Based on Performance Room for Growth About Our Culture: At Complete Tile, our team sells with confidence, pride, and integrity. We don't “push product”-we help our clients create tile schemes that inspire delight. Led by CEO and founder Denes Petoe, a passionate designer himself, our team is committed to elevating the client experience through beauty, knowledge, and care. This role is ideal for someone who thrives in a collaborative, detail-driven, and design-centric environment. Apply now to join the Complete Tile legacy. Sincerely, The Complete Tile Collection Team

Administrative & Operations Support Are you an organized, detail-driven professional who thrives in fast-paced, high-impact environments? Do you enjoy being the person who keeps complex operations running smoothly behind the scenes? This role offers a unique opportunity to support a major redevelopment project at Newark Liberty International Airport, contributing directly to one of the most significant airport redevelopment efforts in the country. Reporting to the Executive Advisor, you'll serve as a critical operational partner to senior leaders and project teams-ensuring people, processes, and facilities stay aligned and on track. What You'll Do (Your Impact) As a key member of the Redevelopment support team, you'll play a hands-on role in keeping day-to-day operations running seamlessly: Process travel documentation, procurement card expenses, purchase requisitions, vendor payments, and expense reports using SAP and related systems Support timekeeping activities (and serve as backup timekeeper), onboarding, personnel administration, parking and proxy card tracking, and business card ordering Assist with purchase orders and change orders in AVM and help manage vendor setup and payment workflows Monitor office facilities in several buildings, coordinating with maintenance, contractors, and janitorial services to quickly resolve issues Assist with badge renewals, ensuring required documentation is complete and properly filed Support special projects and ad-hoc initiatives for senior leadership and the Redevelopment team as needs arise What You Bring We're looking for someone who is dependable, proactive, energetic and comfortable working in a confidential, deadline-driven environment. Required Qualifications 1 year of timekeeping experience (PeopleSoft strongly preferred) At least 3 years of experience using SAP or comparable financial/accounting systems Willingness to sign a Non-Disclosure Agreement due to the sensitive nature of the work The Ideal Candidate Will Also Have The ability to work independently, juggle multiple priorities, and meet tight deadlines under pressure Familiarity with government or large public-sector organizational structures and processes Strong interpersonal, written, and verbal communication skills Proficiency in Microsoft Word, Excel, and PowerPoint Why This Role Matters This isn't just an administrative position-it's a chance to be part of a high-visibility redevelopment initiative where your organizational skills directly support major infrastructure progress. If you enjoy being trusted with responsibility, thrive on structure, and take pride in keeping complex operations moving forward, this role offers both challenge and purpose.