Administrative coordinator jobs in Oakland, CA

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

Office Administrator - Bay Area Window Pros (Burlingame, CA) Join a growing, family-run company that's transforming homes across the Bay Area. Bay Area Window Pros has completed over 10,000 window and door projects with a reputation built on craftsmanship, integrity, and care. We're looking for an Office Administrator who thrives in a fast-paced, detail-oriented environment and enjoys being the organizational backbone of a small but mighty team. What You'll Do Coordinate scheduling for sales appointments, installations, and service calls. Manage customer communications via phone, email, and CRM. Support the sales and operations team with documentation, permits, and follow-up. Maintain organized digital and paper files for quotes, invoices, and work orders. Assist leadership with administrative tasks, reporting, and process improvements. Who You Are Highly organized, personable, and proactive. Experienced in administrative support or customer service (preferably in construction, trades, or home improvement). Comfortable using office tools (Google Workspace, QuickBooks, CRMs, etc.). Excellent written and verbal communication skills. A team player who can multitask and keep things moving efficiently. What We Offer Competitive hourly pay (based on experience). A collaborative team that values initiative and accountability. Room for growth within a company that's modernizing operations and expanding its reach. On-site role based in Burlingame, with business hours Monday-Friday. 📩 Interested? Apply directly on LinkedIn or send your resume to **************************** with the subject line “Office Admin Application - [Your Name]”. We'd love to meet you and see how you can help us continue building a company we're proud of.

We are seeking a polished and proactive Legal Assistant to support one or more attorneys in our San Francisco office. The ideal candidate will bring strong organizational skills, excellent communication, a professional demeanor, and the ability to manage multiple priorities in a fast-paced legal setting. The role involves substantive administrative and litigation support duties and is an excellent opportunity for someone looking to advance within a top-tier law firm environment. Key Responsibilities Provide day-to-day administrative support to attorneys, including calendar and travel coordination, scheduling hearings/depositions, managing correspondence and filing obligations. Draft, format and finalize legal documents, pleadings, motions, correspondence, and related attachments; proofread for accuracy, grammar, and client-ready presentation. Manage case files and matter workflows: organize electronic and physical files, perform docketing, monitor deadlines and action items, assist with e-filing and document production as needed. Serve as a liaison between attorneys, clients, opposing counsel, courts and vendors, ensuring timely communication and superior client service. Assist with billing or time entry tasks, expense reports, vendor invoice processing, and administrative projects as required. Maintain strict confidentiality and professionalism in all interactions and with all documents and client matters. Qualifications Minimum 2-4 years of experience as a Legal Assistant or in a similar role at a law firm or professional services organization (litigation experience preferred). Excellent written and verbal communication, strong proofreading skills, and command of legal terminology and firm standards. Highly organized, detail-oriented, and able to prioritize competing deadlines while adapting to evolving needs. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with case management and document management systems preferred. Professional demeanor, strong interpersonal skills, and ability to collaborate effectively with attorneys, clients and internal colleagues. Ability to maintain confidentiality and exercise good judgment consistently. Bachelor's degree or equivalent experience preferred. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

San Jose, CA - On-site Direct Hire $95,000 - $112,000 Our client-a prestigious, long-standing law firm with over 50 years of excellence-is seeking a Litigation Secretary for a direct-hire opportunity. In this highly visible role, you'll serve as a key support partner to two senior partners and two associates, gaining hands-on experience with complex, engaging litigation matters. This is a chance to join a firm known for its collaborative culture and commitment to professional growth. You'll enjoy exceptional benefits, clear paths for career advancement, and the stability that comes with joining one of the region's most respected legal teams. Responsibilities: Document management by copying, reviewing incoming mail or email, scanning, and e-filing documents, and consistently maintaining the partner's files (both physical and electronic files) Provide back-up support to other partners or team members as necessary, demonstrating flexibility and adaptability Analyze, compose, and prepare correspondence that is frequently confidential in nature requiring a keen attention to detail, discretion, and a thorough understanding of both the context and content Meticulously manage and prioritize an exceptionally active calendar of appointments/events Take the initiative to ensure the partner is prepared for their day (high-priority tasks, scheduled meetings, travel, etc.) Arrange travel plans providing detailed itineraries, and agendas as needed Qualifications: Proficient at e-filing and knowledgeable of Federal and State court rules 5+ years of recent legal administrative experience Litigation experience is required Tech-savvy (Office 365 & Adobe applications) Bachelor's degree (preferred) Comfortable working in a fast-paced environment Proactive and forward-thinking If this opportunity piques your interest, submit your resume and we'll dive into the details with you! Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry. We Offer: Excellent opportunity to work for an outstanding, large, and growing company! Awesome Benefits! Excellent salary! Medical Insurance 401K “Best of Staffing Award” Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America. “Top Performer Award” Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients' satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more. Member American Staffing Association Since 1991.

Operations Coordinator (On-Site in San Francisco) Shine Facility Services is seeking a highly organized and reliable Operations Coordinator to join our headquarters team in San Francisco. This is a full-time, in-office position, Monday through Friday. The operations Coordinator plays a crucial role in supporting our field teams, ensuring accurate scheduling, coordinating payroll workflows, and helping maintain smooth daily operations. About Shine Facility Services Shine Facility Services is a growing Bay Area provider of high-quality commercial janitorial and facility services for offices, medical buildings, labs, and specialized environments. We focus on strong communication, reliable performance, and environmentally responsible practices. We value teamwork, professionalism, and supporting the growth of every employee. Key Responsibilities Scheduling • Own and maintain daily and weekly schedules for field staff • Review schedule changes, call offs, maintenance requests, and coverage needs • Coordinate directly with supervisors and project managers to ensure accurate assignments • Follow through on scheduling items passed from the PM team and verify completion • Maintain clear timeline updates and communicate changes promptly Payroll Coordination • Prepare and review daily timecard items including corrections and missing punches • Coordinate with HR and supervisors to ensure payroll inputs are accurate and timely • Run and reconcile payroll variance reports • Monitor attendance, start/end times, and any schedule-related payroll impacts • Ensure all payroll items are completed within required deadlines Office Operations • Welcome and support employees and visitors with professionalism and warmth • Ensure the office remains neat, organized, and running smoothly • Receive, sign for, and distribute packages and deliveries • Assist with supply inventory, equipment requests, and vendor coordination Communication & Support • Maintain professional communication with supervisors, employees, and clients as needed • Follow up on sick calls, maintenance requests, and security-related updates • Support onboarding coordination as needed • Help reinforce company processes and ensure tasks move through the proper sequence Qualifications • Experience in hospitality, customer service, operations, or office coordination preferred • Strong communication and interpersonal skills • Excellent organization and ability to multitask under pressure • Dependable, proactive, and solutions-oriented mindset • Professional presence and positive attitude Requirements • Must be able to commute to our San Francisco office 5 days per week • Strong attention to detail and accuracy • Ability to stay organized and manage multiple priorities • Clear communicator who follows through and closes loops • Proficiency with Microsoft Office Suite and comfort using scheduling/payroll software. Compensation and Benefits Salary up to $75,000 annually for the right candidate, based on experience and qualifications.Benefits include Medical, Dental, Vision, PTO, and 401(k). To Apply Please send your resume and a brief introduction to ********************************.

Job Title: Administrative Assistant Industry: Professional Services Pay: $80,000 - 90,000 annually + discretionary annual bonus is eligible for medical, dental, vision, and 401(k). About our client: Addison Group is partnering with our client to hire an Administrative Assistant for their San Francisco office. This is a great opportunity to join a collaborative, team-oriented environment where no task is too small, and every contribution is valued. Job Description: The Administrative Assistant will provide professional support to multiple team members and play a key role in ensuring smooth daily operations. This role requires a proactive, highly organized individual who enjoys multitasking, thrives in a fast-paced environment, and brings a positive, can-do attitude to the workplace. Key Responsibilities: Provide day-to-day administrative support for multiple team members Coordinate domestic travel and prepare itineraries Manage calendars, schedule meetings, and organize logistics Prepare and process expense reports and reimbursements Maintain office supplies, groceries, and common areas Greet and assist office visitors and clients Support meeting and event setup, both digital and in-person Assist with ad-hoc administrative tasks and special projects Qualifications: 3+ years of administrative experience preferred Bachelor's degree preferred Proficiency in Outlook and Microsoft Office Suite Strong organizational skills with excellent attention to detail Clear written and verbal communication abilities Positive, professional, and solution-oriented mindset Additional Details: Schedule: In-office Monday-Friday, with every other Friday remote Office size: 15 team members in San Francisco office Reporting to: Executive Assistant and leadership team Interview process: 3 stages, starting late September through October, with a target hire date in November Perks: Collaborative, team-oriented office environment Opportunity to take on a wide variety of tasks and projects Chance to work closely with both leadership and junior team members A culture that values positivity, teamwork, and “no task is too small” mindset

Admin Assistant Schedule: Sunday - Thursday | 6:00pm - 4:00am, training at 3pm for the first 3 months Pay Rate: $25.00 /hourly The Administrative Assistant supports daily office operations. The role ensures the smooth functioning of administrative tasks, supports various departments (operations, sales, logistics), and maintains organized office procedures. This is a full-time, onsite position. Key Responsibilities Answer and direct phone calls, greet visitors and vendors, handle incoming and outgoing correspondence (phone, email, mail) Maintain filing systems (physical and electronic), ensure document organization and archiving Manage office supplies: monitor stock levels, place orders, and maintain inventory Coordinate scheduling: meetings, deliveries, vendor appointments, and facility logistics Assist with data entry, record-keeping, and database maintenance (e.g., vendor info, shipping/receiving logs, inventory or delivery tracking) Prepare and distribute internal and external communications: memos, emails, reports, invoices or purchase orders as needed Provide clerical support to multiple departments (operations, logistics, sales, administration) including special projects and ad-hoc tasks Support bookkeeping functions (e.g., basic AP/AR support, invoices, expense reports, receipts) if needed Assist with coordination between operations, warehouse, and distribution teams (e.g., shipping/receiving, delivery scheduling) Ensure office compliance with company policy and maintain confidentiality of company records Qualifications & Skills High school diploma or GED required; associate's degree or relevant certification preferred Prior experience in an administrative or clerical role (1-3+ years preferred) Strong proficiency in Microsoft Office (Word, Excel, Outlook) - and comfort working with email, spreadsheets, and document management Excellent verbal and written communication skills Strong organizational skills with attention to detail and ability to multitask in a fast-paced environment Reliability, professionalism, and strong work ethic Ability to interact professionally with internal staff, external vendors, and delivery/transportation partners Basic bookkeeping or invoicing experience is a plus (but not required) Dependability and ability to perform clerical duties with minimal supervision, while prioritizing tasks and meeting deadlines

Our client is searching for a highly organized Administrative Assistant to support their team with day-to-day operations. This role partners closely with the Wealth Management team to ensure excellent client service. This is a 6-12 month contract with the potential to convert to permanent. Responsibilities: Managing travel & expenses, including travel arrangements and processing expenses for team members Handling all incoming and outgoing mail, including checks, stock certificates, tax documents, and scanning Organizing and supporting internal and external events, including recruiting activities, team gatherings, and client events Delivering day-to-day administrative support such as managing calendars, scheduling meetings, and answering phones Assisting the Wealth Management team with client service and operational tasks, ensuring a high level of professionalism and service quality Managing conference room bookings, ordering catering, printing materials, coordinating interview schedules, liaising with building management, and greeting visitors Qualifications: Proficiency in Microsoft Word, Excel Powerpoint, and Outlook Bachelor's degree preferred but not required Minimum of 2 years of experience in a professional corporate environment Strong written and verbal communication skills Team-oriented mindset with polished, professional communication Strong critical thinking, sound judgement, and a commitment to integrity and transparency Ability to multitask effectively in a fast-paced environment New graduates interested in financial services are encouraged to apply Contract Length: 6-12 month contract with the potential to convert to permanent.

With over 20 Hospitality experiences worldwide, RH Hospitality continues to expand our distinguished portfolio of Restaurants within our Design Galleries globally. Our goal is to blur the line between home and hospitality, creating an integrated experience that engages our guests and immerses them in the RH lifestyle. RH is seeking a passionate and motivated Hospitality Operations Coordinator to support our Hospitality Operations Leadership Team. In this role, you will provide essential administrative and logistical support across multiple aspects of the organization, from coordinating travel to managing communication, always delivering First Class Service to our people. With a strong attention to detail and a commitment to Quality, the Operations Administrative Coordinator will help ensure consistency, accuracy, and efficiency in supporting our Leaders across all locations. Your Responsibilities Prepare and distribute operational updates, including updating physical menus and sending written communications to Hospitality Leaders and cross-functional partners Coordinate travel logistics for Hospitality Leadership supporting other locations or beginning training journeys within RH Process, review, and track expense reports, ensuring timely approvals and providing guidance to Leaders on procedures Monitor completion of required certifications and compliance initiatives, maintaining accurate records and reporting on progress Schedule and organize meetings, training calls, and operational sessions such as Leader in Training monthly calls and Hospitality Opening Team kickoff calls Provide day-to-day administrative support to the Operations team to maintain consistency, efficiency, and compliance across the organization Our Requirements 2+ years of administrative support experience; hospitality or travel operations background preferred Proficiency with Google Suite (Docs, Sheets, Slides, and Drive) Exceptional attention to detail with a passion for organization and process Strong written and verbal communication skills Ability to manage multiple tasks and deadlines in a fast-paced environment Demonstrated discretion when handling sensitive and confidential information About Us RH is an equal opportunity employer and does not discriminate against any applicant on the basis of race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military/veteran status, or any other status protected by federal or state law or local ordinance. At RH, we are committed to promoting pay equity. Rate of pay is determined based on each individual's experience, qualifications, and the geographic location of the role.

Akkodis is seeking a Adminstrative Assistant for a contract job in San Francisco, CA. 94111. Ideally, looking for someone who can provide various administrative support to the client, which may include: copy, print, mail, hospitality, facilities, and receptionist services. Rate Range: $17/hour -$20/hour on W2; The rate may be negotiable based on experience, education, geographic location, and other factors. Responsibilities: Mail Services includes metering, sorting, and distributing mail and accountable packages per schedule Copy Services includes accurately producing copy, print and scan projects per written instructions Reception includes answering incoming telephone calls and routing to the appropriate person, will greet and announce visitors in a friendly and professional manner Hospitality Services includes coordination and upkeep of client conference rooms, common areas and kitchens. Inspect and ensure that all rooms are clean, stocked with supplies and ready for continual use. Organize and distribute client kitchen supplies. Maintain inventory control and order supplies as needed. Floor Coordination includes the upkeep of copy rooms and stocking of general supplies, delivery of paper, and basic daily maintenance Facilities Services may include hanging pictures, small office moves, cleaning services and communication with key client contacts regarding building/equipment concerns. Required Skills: High School Diploma or GED Minimum of 1 year of work experience in a customer service field Ability to multitask with attention to detail Ability to resolve issues with professionalism and tact Ability to lift or move 40 lbs. or greater Ability to grasp, lift, or carry packages on a standard wheeled cart with a load capacity of 75 lbs. Ability to walk, bend, kneel, stand, or sit for an extended period of time Detail-oriented, ability to lift boxes frequently, accurate data entry, work well independently, and work well with team members. Setting up conference rooms and will be moving furniture; however, the furniture that is on wheels. For other opportunities available at Akkodis, go to *************** If you have questions about the position, please contact Mohammed Irfan Murtuza at ****************************** Equal Opportunity Employer/Veterans/Disabled Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an EAP program, commuter benefits, and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs that are direct hires to a client. To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://***************/en/privacy-policy. The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: · The California Fair Chance Act · Los Angeles City Fair Chance Ordinance · Los Angeles County Fair Chance Ordinance for Employers · San Francisco Fair Chance Ordinance

+ Oakland, CA + Executive + AHS Executive Support + Full Time - Day + $44.15 - 73.56/Hour + Req #:42536-31572 + FTE:1 **Alameda Health System offers outstanding benefits that include:** + 100% employer health plan for employees and their eligible dependents + Unique benefit offerings that are partially or 100% employer paid + Rich and varied retirement plans and the ability to participate in multiple plans. + Generous paid time off plans **Role Overview:** Alameda Health System is hiring! Under general direction of the assigned C-Suite Executive, the Executive Assistant-Project Coordinator provides administrative, operational and organizational services as well prepares and implements a variety of studies and inquiries, maintains calendars, coordination of facility projects and coordinates and scheduling of meetings throughout Alameda Health System. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations. May screen and coordinate interviews for job applicants and orient new leadership employees; perform varied, complex and often confidential administrative support duties for the C-suite level executives of AHS. The incumbent serves as the Project Coordinator of critical programs and projects, as assigned by senior leadership. Performs other duties as assigned. **DUTIES & ESSENTIAL JOB FUNCTIONS:** NOTE: Following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification. Engages in the coordination and planning of operational projects, space utilization and administrative duties. Prepares and maintains detailed spreadsheets, presentations, and personnel requests. Coordinates timekeeping issues or submissions. Initiates correspondence for signature of the appropriate executive, receives incoming correspondence and attaches appropriate supporting documentation and distributes to as appropriate. Maintains accurate records and files related to work performed. Coordinates develop and administer correspondence, attendance minutes, agendas, and action items for assigned departments and committees. Performs office administrative activities such as organizing and maintaining administrative files and ordering office supplies and related equipment; maintains records of purchases. Plans, oversees, reviews, and implements administrative services supporting the executive's activities and functions. Schedules appointments and arranges conferences for the executive and other relevant staff; coordinates travel arrangements and preparing reimbursement requests. Create and update the website of assigned departments in collaboration with the public affairs department Instrumental in Coordinating the onboarding of leadership working in collaboration with recruitment and human resources. Maintains all communications vital to Nursing Leadership throughout the health system. Plans and conducts administrative or operational studies; determines information gathering processes; obtains required information for analysis; evaluates alternatives and makes recommendations; prepares reports and makes presentations. Plans, oversees, reviews, and personally performs a variety of administrative services in support of activities and functions. Prepares and compiles reports from various information systems and databases regarding complex, sensitive and confidential information to implement change for administrative concerns, policies, procedures, functions and operations. Represents and acts as liaison with other departments, representatives of other public and private organizations, program participants and the public; serves on a variety of committees and task forces as needed. Coordinates and administers personal service or consultant contracts; ensures that contract provisions are met and that appropriate approvals are received. Performs revenue and expenditure projections for department's budget; compiles figures, prepares justifications, and coordinates the budget development process; reviews expenditure reports, prepares internal reports and maintains inventory records. Assists the C-suite level executive staff member in managing departmental and associated budgets, including preparing and maintaining detailed spreadsheets, monitoring encumbrances, payments, and journal entries; analyzes budget requests and provides recommendations to the executive staff member. **MINIMUM QUALIFICATIONS:** Required Education: High School diploma or equivalent. Preferred Education: Master's Degree. Required Licenses/Certifications: Certification as a Project Management Professional PMP. Required Licenses/Certifications: Lean Six Sigma Certification: Green Belt. Required License/Certification: Education: Microsoft Office certification required within 12 months of hire, Expert Level. Required Experience: Six Five years office administrative experience; three years as an Executive Assistant II. Alameda Health System is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military background.

. HealthRIGHT 360, a nonprofit organization and a family of programs, is committed to providing accessible and comprehensive healthcare services to vulnerable populations. Our mission is to tackle systemic barriers to healthcare and promote health equity for all. We offer a wide range of services, including mental health care, residential and outpatient substance use treatment, and primary health services. Additionally, we provide transitional support for individuals re-entering the community after involvement in the criminal justice system. By integrating physical and behavioral health, we empower individuals to overcome challenges by addressing social determinants of health, fostering resilience, and facilitating recovery. The San Francisco Intake Services Program works with high-risk populations from a variety of backgrounds. Our programs are open and welcoming to adult participants, of any gender identity. We accept the majority of participants who seek Outpatient treatment, including walk-in's, referrals from other agencies and step-down transitional clients from residential treatment programs. The Administrative Coordinator is responsible for supporting the overall operations of the San Francisco Intake Department by scheduling clients and conducting various administrative functions including tracking and recording data and facilitating internal and external communication. KEY RESPONSIBILITIES Assessment and Intake Responsibilities: • Welcome clients to HealthRIGHT 360's behavioral health services and provides high quality customer service.• Assess clients for treatment and funding criteria audits and spot check files. • Ensure all client forms and shared drive have the required and current forms.• Assist staff with data entry/Avatar and Welligent. Documentation and Organization Responsibilities: • Maintain accurate records by entering documentation into various electronic recordkeeping systems. • Track clients before, during, and after the admission processes. • Organize and maintains department files, forms, and recordkeeping systems. • Ensure clear signage and a welcoming environment in the department for staff, clients, and visitors. Communication, Monitoring, and Reporting:• Communicate and coordinate with outside referral agencies and stakeholders to make placements based on the needs of clients and funding availability. • Help track and send out regularly scheduled and ad hoc tracking and census reports to funders and stakeholders. • Ensure that all treatment authorizations are submitted and confirmed. • Support in monitoring contract utilization with Program Director.And other duties as assigned.QUALIFICATIONSEducation and Experience • High School diploma or equivalent.• First Aid and CPR Certification.• Experience working successfully with issues of substance abuse, mental health, criminal background, and other potential barriers to economic self-sufficiency.Desired: • Drug and Alcohol Registration or Certification recognized by CA Department of Health Care Services desired.• Bachelor's Degree in related field preferred.• Experience working with the criminal justice population.• A valid California driver's license.

Distyl AI develops production-grade AI systems to power core operational workflows for Fortune 500 companies. Powered by a strategic partnership with OpenAI, in-house software accelerators, and deep enterprise AI expertise, we deliver working AI systems with rapid time to value - within a quarter. Our products have helped Fortune 500 customers across diverse industries, from insurance and CPG to non-profits. As part of our team, you will help companies identify, build, and realize value from their GenAI investments, often for the first time. We are customer-centric, working backward from the customer's problem and holding ourselves accountable for creating both financial impact and improving the lives of end-users. Distyl is led by proven leaders from top companies like Palantir and Apple and is backed by Lightspeed, Khosla, Coatue, Dell Technologies Capital, Nat Friedman (Former CEO of GitHub), Brad Gerstner (Founder and CEO of Altimeter), and board members of over a dozen Fortune 500 companies. What We Are Looking For: Distyl is looking for a highly skilled Executive & Personal Assistant to support our CEO. This role blends business and personal support, requiring exceptional discretion, organizational excellence, and the ability to anticipate needs in a fast-paced, high-growth environment. You'll be managing time, priorities, and logistics to maximize impact. Key Responsibilities Executive Support Manage the CEO's complex calendar, including scheduling internal and external meetings, appointments, and travel; anticipate needs, resolve conflicts, and prioritize with precision Coordinate domestic and international travel, including flights, accommodations, itineraries, visas, reservations, and related expense reporting Serve as the primary point of contact for internal and external stakeholders, overseeing correspondence, drafting professional communications, and triaging requests to maximize the CEO's time Operational & Administrative Support Streamline administrative workflows, systems, and documentation for the CEO's office Act as a central point of coordination between the CEO and internal/external stakeholders Proactively identify ways to remove friction from the CEO's day-to-day operations and enable focus on top priorities Personal Support Manage personal tasks, such as scheduling, reservations, travel, and errands Plan and coordinate personal events, dinners, and gatherings Arrange personal travel for the CEO and family as needed Liaise with household vendors to ensure smooth day-to-day operations Qualifications: 5+ years of experience as an Executive or Personal Assistant supporting a CEO or other C-level executive Proven ability to handle highly sensitive and confidential information with discretion Proactive and resourceful mindset with the ability to anticipate needs and work independently Exceptional organizational and time-management skills, with strong attention to detail Excellent written and verbal communication skills, with sound judgment and professional presence Tech-savvy (G Suite, calendar and scheduling tools, expense systems, project management tools) Calm under pressure and solutions-oriented, with the ability to adapt to shifting priorities and schedules What We Offer: Competitive salary and benefits package, including equity options and healthcare. The opportunity to work at a mission-driven AI startup that is transforming how Fortune 500 companies operate. A fast-paced, dynamic work environment where your contributions will directly impact the company's success. A collaborative culture that values professional growth and encourages taking on new responsibilities. Exposure to cutting-edge AI technologies and the opportunity to support a world-class team. If you are a proactive, detail-oriented professional who excels in supporting high-powered teams, we encourage you to apply and join our mission of enabling the future of AI-powered enterprises. Note: This role will be based in our San Francisco office. You will be required to be in office 5 days per week.

Executive and Personal AssistantAbout Us At Dyneti, we believe digital payments should be seamless and secure. That's why we built DyScan, a software library that allows digital merchants to prevent fraud and improve conversion by taking a photo of a credit card. Dyneti was founded by a fraud prevention expert from Uber, and has raised funding from an exceptional lineup of investors, including Y Combinator. We've processed hundreds of millions of credit card scans around the world, and our customers include Fortune 100 companies and some of the fastest growing tech unicorns. Job Overview We are seeking a proactive and highly organized Executive and Personal Assistant to support our CEO. If you thrive in a fast-paced startup environment and are passionate about enabling leaders to execute at their best, we'd love to hear from you. Responsibilities Manage calendars, schedule meetings, and coordinate travel arrangements for the CEO Plan and coordinate events Manage personal appointments, household vendors, and light errands Support family logistics Handle confidential information with discretion Support special projects as needed Qualifications Bachelor's degree or equivalent experience Outstanding organizational and multitasking skills Excellent verbal and written communication Ability to work independently and adapt quickly to changing priorities What We Offer High-impact role with visibility into company operations and strategy Opportunity to work closely with a dynamic, innovative founding team Supportive, collaborative work culture In the News Best of Y Combinator - TechCrunch 50 San Francisco Startups to Watch - Built In SF WWL Young Guns - SF Business Times Dyneti is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

WHO WE ARE Manychat is a leading Chat Marketing platform. We help businesses engage with their customers on Instagram, Facebook Messenger, WhatsApp, and Telegram. Trusted by over 1 million brands in 170+ countries, we're an official Meta Business Partner, backed by top investors including Bessemer Venture Partners. With 350+ teammates across international offices in Barcelona, Austin, Amsterdam, São Paulo, and Yerevan - Manychat helps businesses across the globe improve their ROI and grow faster. WHO WE'RE LOOKING FOR We're looking for a high-potential Personal Assistant to support the CEO of Manychat in Palo Alto, CA. This is a unique opportunity for a smart, resourceful, and proactive graduate or early-career professional who's excited to learn directly from a founder while taking real ownership of execution across personal and professional priorities. You'll work side-by-side with the CEO, helping him stay focused on high-impact decisions by managing all operational, personal, and logistical details with precision and care. From scheduling and research to coordinating household projects and handling day-to-day tasks, you'll be the person who makes things happen. You're naturally organized, adaptable, and quick to learn. You take pride in handling details others overlook, and you thrive in an environment where initiative and reliability are key. Fluency in Russian is essential, as you'll coordinate both business and family-related matters. The role is based locally in Palo Alto (within 15-20 minutes) and combines remote coordination with regular in-person interactions. WHAT YOU'LL DO Protect the CEO's focus - taking ownership of logistics, errands, and coordination so his attention stays on strategic priorities. Manage scheduling and communications, ensuring seamless organization across professional and personal calendars. Coordinate projects and vendors - from contractors and household services to travel logistics and event planning. Handle daily operations such as booking appointments, arranging meetings, managing deliveries, or researching services. Oversee household and family logistics, including scheduling childcare support, home maintenance, and errands. Plan and support events, from dinners and gatherings to small networking or social occasions. Keep everything documented - maintaining clarity across tasks, contacts, and ongoing workflows for smooth continuity. Continuously look for leverage: propose improvements, automations, or new ways to save time and streamline operations. WHAT YOU'LL BRING Strong organizational and prioritization skills, with a natural ability to bring order to complexity. Fluent communication in Russian and English, both written and verbal. A proactive, self-starting mindset: you don't wait for instructions - you anticipate needs and act quickly. Resourcefulness: you can figure things out, whether it's troubleshooting a system, booking the right vendor, or managing an unexpected issue. High attention to detail and pride in delivering quality work. Tech-savvy: comfortable with Google Workspace, Apple products, and digital productivity tools (Notion, task managers, etc.). Discretion and reliability: able to handle sensitive information with confidentiality and professionalism. Adaptability and humility: equally comfortable managing errands, coordinating with executives, or solving hands-on problems. Curiosity and growth mindset: eager to learn how a fast-scaling tech company operates and how to create more leverage every day. Local presence: based within 15-20 minutes of Palo Alto, available for in-person coordination several times a week. Nice to have: Experience managing projects, logistics, or events - whether through internships, part-time roles, student organizations, or side projects. WHAT WE OFFER We care deeply about your growth, well-being, and comfort: Competitive compensation based on experience and impact. Direct mentorship and exposure to executive operations at a global tech company. A high-trust, high-autonomy environment where initiative is valued. A rare opportunity to learn directly from the CEO while contributing to meaningful outcomes daily. A dynamic, fast-moving role with real responsibility and room to grow. Manychat is an Equal Opportunity Employer. We're committed to building a diverse and inclusive team. We do not discriminate against qualified employees or applicants because of race, color, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristic protected by local law or ordinance. This commitment is also reflected through our candidate experience. If you have individual needs that may require an accommodation during the interview process, please indicate this in your application. We will do our best to provide assistance throughout your interview process to ensure you're set up for success. With my application, I accept the Manychat Privacy Policy.

Organization RWA Wealth Partners is a boutique wealth management firm that provides customized solutions designed to help clients grow and protect their wealth so they can pursue a rewarding lifestyle, realize their goals, and create a legacy for generations. Our team of professionals operates from eight offices across the nation, serving over 6,000 clients and managing over $19 billion in assets. We are looking for passionate individuals who are eager to make a difference in the lives of our clients while being part of a collaborative and innovative team. If you are ready to elevate your career in a dynamic environment that values respect, teamwork and personal growth, consider joining us at RWA Wealth Partners. Role Overview The Office Administrator/Administrative Officer will play a key role in ensuring the smooth daily operations of our new San Francisco office, serving as the first point of contact for employees, clients, and visitors. This position is responsible for maintaining a well-organized, professional, and welcoming environment, while providing high-level administrative and facilities support. The ideal candidate will be highly dependable, adaptable, and proactive in anticipating the needs of the team. Additionally, this being a hybrid role, will assist our business administration team for Private Wealth with addressing client needs as part of their daily activities as time allows. This is a fully onsite role that involves regular interaction across departments and active engagement in maintaining our workplace experience. Office Administrator Responsibilities Act as the initial point of contact for all visitors. Coordinate logistics for client and vendor visits, including guest registration and parking validation. Answer incoming calls and direct them to the appropriate person or department. Open, sort, scan, and distribute mail, faxes, emails, and other correspondence to the appropriate person or department. Manage office inventory and supplies, including but not limited to: Checking the resource room and pantry area twice daily. Replenishing snacks each morning. Ensuring all work and kitchen surfaces are clean, organized, and well-maintained. Conduct regular facility checks (e.g., HVAC, plumbing, electrical, lighting) and report any issues to tenant services. Manage facility requests and coordinate vendor visits for repairs and deliveries. Maintain a strong onsite presence, with daily responsibilities that require being in the office five days a week and regularly walking throughout the facility to support operations and facilities coordination. Create and deactivate employee badges as part of the onboarding and offboarding processes. Communicate workplace operations memos to employees as needed. Provide meeting and event support: Coordinate the booking of conference rooms through Outlook. Arrange catering when required. Assist with All Hands meetings and other internal events. Offer general administrative support, including printing, scanning, and binding documents. Administrative Officer Responsibilities: RWA Firm documentation: prep & file IMAs, ASA, Schedule Change Letters Custodian forms: Account Opening, Transfer & Maintenance forms / Doc Prep Financial Account Maintenance Tasks: Admin changes, Bene changes, adding POA, Trustee updates, etc Ad hoc paperwork tasks: Account Applications, Standing Instructions, etc Schedule Change Letters (Fee, Investment Objective, Administration) NIGOs/Service Messages: Onboarding, transfer, maintenance cases Account Recon & Asset Tracking Account opening & funding: track custodian opening & transfer status Contact Preference Center (CPC) processing: address, email, phone number changes Docusign CLM: DocGen & Filing client documents in CLM Docusign eSignature: prep envelopes & send when requested Education, Experience and Qualifications Minimum of 3 years' experience in office management, administrative support, or a similar professional setting. Highly organized and detail-oriented, with a proactive approach to task and time management. Proven customer service experience, with a solution-oriented approach to handling inquiries or concerns. Proficient in supporting executives or teams through calendar management, conference room scheduling, and meeting preparation. Adaptable and flexible, with the ability to manage shifting priorities. Quick to learn and comfortable navigating new tools, systems, and technologies. Strong ability to prioritize tasks effectively and independently implement practical solutions. Reliable and consistent, with a high degree of professionalism and discretion when handling sensitive or confidential information. Compensation The anticipated base salary range for this position is $60,000- $80,000. Final base compensation will be carefully determined based on several factors including relevant knowledge, skillset, and experience. Additionally, this role may be eligible for other forms of compensation and benefits, such as discretionary bonus, health, dental, and vision plans, and employer 401(k) contributions. RWA Wealth Partners is an equal opportunity employer. We believe that the most effective way to invite and retain a diverse workforce is to build an enduring culture of inclusion and belonging. The Firm does not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact careers.

GPLA, part of the DPR Family of Companies, is a leading firm in the field of structural engineering, dedicated to delivering innovative and efficient solutions for a wide range of construction projects. We are seeking a highly organized, details-driven, proactive Office Manager/Administrative Assistant to support our structural engineering team. This role focuses on behind-the-scenes administrative tasks and project coordination, ensuring smooth operations without front desk or receptionist duties. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Provide administrative support to project managers, engineers, detailers, and leadership team. * Prepare and edit reports, proposals, and technical documents. * Manage calendars, schedule meetings, and coordinate appointments. * Assist in project documentation, tracking deliverables, and updating internal systems upon request. * Process expense reports and purchase orders. * Assist with internal event planning, such as team meetings and training sessions as needed, including virtual webinars and in-person lunch-and-learns. * Research vendors, materials, and industry-related information as needed. * Help manage professional licensing for the firm (such as Certificate of Authorization) and individual engineers (such as state licensing renewals and professional development tracking) and organization memberships. * Collaborate with local DPR teams responsible for administrative support, facilities, and leadership as needed. * Coordinate with Marketing Lead on digital seal management and provide marketing support as needed * Assist in organization and administration of GPLA participation of career fairs * Coordinate onboarding of new hires and interns * Provide mobility support as needed and serve as a backup for other administrative assistants * Track and order PPEs for new hires/interns in coordination with Marketing. Required Skills and Abilities * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Strong organizational skills and attention to detail. * Excellent written and verbal communication abilities. * Ability to prioritize tasks and work independently. * Detail-oriented with a proactive approach to problem-solving * Familiarity with project management software is a plus. Education and Experience * Proven experience as an Administrative Assistant or in a similar role, ideally in an engineering or construction environment. * 3+ years of administrative experience is required. * Engineering and Construction industry knowledge a plus. * Experience with project management software is preferred. Physical Requirements * Ability to sit or stand at a desk and work from a computer for prolonged periods of time. * Ability to lift a minimum of 15 pounds if needed. Anticipated starting pay range: $37.43- $61.54 Nothing is more important than your health and wellness. DPR offers a variety of medical, dental, vision and wellness benefits to keep you healthy. Read more about eligibility and available benefits programs for skilled craft and labor or experienced professionals and recent graduates. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Gruve is an innovative software services startup dedicated to transforming enterprises to AI powerhouses. We specialize in cybersecurity, customer experience, cloud infrastructure, and advanced technologies such as Large Language Models (LLMs). Our mission is to assist our customers in their business strategies utilizing their data to make more intelligent decisions. As a well-funded early-stage startup, Gruve offers a dynamic environment with strong customer and partner networks. About the Role We're seeking a proactive, detail-oriented Personal Assistant to support a dynamic couple, both acting as high-level executives in tech. In this role, you'll manage calendars and time, coordinate meetings and events, and provide hands-on support with day-to-day accounting and financial operations. This is an excellent opportunity for someone with a background in finance or law who wants meaningful exposure to executive operations and direct insight into how high-level decisions get made. ***Please note this is an in-person role based in Palo Alto, with occasional travel to Redwood City. Key Responsibilities Executive Support Own calendar and time management; schedule, confirm, and optimize meetings and work blocks Coordinate travel, agendas, logistics, materials, and follow-ups Take notes in meetings, track action items, and ensure accountability Draft, edit, and proofread executive communications and presentations Finance & Accounting Support Track expenses, reimbursements, vendor invoices, and purchase orders Maintain organized digital filing systems for contracts, reports, and statements Support monthly/quarterly close activities: reconciliations, summaries, and reporting Assist in preparing and reviewing financial statements, management reports, and filings Update trackers and light dashboards (e.g., cash flow, payables/receivables, budgets) Meetings, People & Events Plan and execute internal/external meetings and small events (invitations, agendas, RSVPs, catering, setup, A/V, day-of coordination) Coordinate across participants and teams to ensure smooth follow-through Maintain office readiness: supplies, guest reception, and conference room scheduling Basic Qualifications Background in Finance, Accounting, Economics, Business, or Law (B.A./B.S. in progress or completed) Strong understanding of financial statements (P&L, Balance Sheet, Cash Flow) and organizational filings Proficiency with Excel/Google Sheets (lookups, pivot tables) and Google Workspace or Microsoft 365 Exceptional organizational skills, attention to detail, and discretion with sensitive information Reliable, proactive, and able to juggle multiple priorities with deadlines Availability for 20 hours per week, scheduled during 10 a.m.-6 p.m. on mutually agreed days; must be onsite Preferred Qualifications Familiarity with QuickBooks, Xero, or other accounting tools Event planning and coordination experience Basic data analysis skills Exposure to contracts, compliance, or legal processes Compensation & Employment Type: Part-time Compensation: $2,500 / month Growth: Strong performers will be considered for full-time conversion and long-term employment with expanded responsibility. ***If you're a student, include your class schedule/availability and your earliest start date. Optional: attach a brief example of an event plan, a spreadsheet you've built (redacted), or a short note on how you've improved a process. Why Gruve At Gruve, we foster a culture of innovation, collaboration, and continuous learning. We are committed to building a diverse and inclusive workplace where everyone can thrive and contribute their best work. If you're passionate about technology and eager to make an impact, we'd love to hear from you. Gruve is an equal opportunity employer. We welcome applicants from all backgrounds and thank all who apply; however, only those selected for an interview will be contacted.

Benefits: 401(k) Bonus based on performance Dental insurance Employee discounts Paid time off CAre you a warm, polished, and detail-oriented professional who thrives in a fast-paced, client-facing environment? Do you have a passion for beauty, wellness, and providing exceptional service? An internationally recognized Aesthetic Plastic Surgery and Medical Spa practice is seeking a dynamic Front Office Coordinator & Administrative Assistant to join our elite team. This role is essential to the day-to-day flow of the clinic and offers a unique opportunity to be the welcoming face and organizational force behind a world-class aesthetic brand. Key Responsibilities: Front Office Coordination Greet patients and guests with professionalism, warmth, and enthusiasm Maintain an inviting, organized, and clean front office and waiting area Manage multi-line phone system, voicemail, and email inquiries Schedule appointments, coordinate follow-ups, and confirm patient visits Check in/out patients and process payments accurately Prepare patient intake packets and charts Triage office activity-know where patients and providers are at all times Take pre-op and post-op clinical photographs following practice standards Administrative Support Assist with inventory and ordering of office and skincare products Respond to patient communications and inquiries via phone, email, and website Maintain and organize medical records, file releases, and patient data securely Support coordination of meetings, events, and speaking engagements for the practice Liaise with insurance providers and assist in claim follow-ups Work directly with practice leadership on scheduling, communications, and task management Ship products and maintain e-commerce skincare inventory Ideal Candidate: Outgoing, polished, and professional in demeanor and appearance Excellent verbal and written communication skills Highly organized, proactive, and comfortable with multitasking Experienced in front office or administrative roles, preferably in a medical or aesthetics setting Tech-savvy and proficient in office software, scheduling systems, and social media Familiar with medical terminology, insurance, or aesthetic treatments (preferred but not required) Sales experience is a plus! Position Details: Full-Time | Includes Evenings & Some Weekends Compensation: $26.00 - $30.00 per hour The Maas Clinic™ The mission of The Maas Clinic™ is to give men and women premier personalized care that combines art and science for a result that is naturally beautiful - and beautifully you. Elevating Aesthetics with Unmatched Expertise Welcome to The Maas Clinic™ San Francisco, where every detail is meticulously curated to elevate your aesthetic journey. As a distinguished cosmetic surgical practice dedicated to rejuvenation, we offer unparalleled care for the skin, face, and body, ensuring that each patient receives the utmost attention and refinement. Under the esteemed guidance of Corey S. Maas, MD, FACS, a globally renowned Facial Plastic Surgeon, Double Board-Certified in Facial Plastic Reconstructive Surgery Otolaryngology-Head and Neck Surgery, our clinic sets the standard for excellence in both surgical and non-surgical aesthetic treatments, with offices in San Francisco and Lake Tahoe. State-of-the-Art Facilities At The Maas Clinic™ San Francisco, we pride ourselves on surpassing expectations and offering a comprehensive patient experience. Our surgeons perform surgical procedures in an exclusive outpatient surgical facility adjacent to our clinic. The San Francisco Rejuvenation Center exudes sophistication and tranquility, providing a sanctuary where quality, safety, and privacy converge to deliver an unparalleled level of comfort. Our on-site medical day spa, The Appearance Care Center, fully staffed with aesthetic nurse specialists, is a vision of elegance where state-of-the-art technology merges seamlessly with the artistry of non and minimally invasive treatments. Here, amidst the serene ambiance, patients embark on a journey of rejuvenation, indulging in bespoke "lunchtime" treatments tailored to enhance their natural beauty. Founded by facial plastic surgeon Corey S. Maas, MD, The Maas Clinic™ of San Francisco is easily accessible and offers convenient in-building parking in the Pacific Heights district, with a second office located in beautiful Lake Tahoe. In addition to our state-of-the-art on-site San Francisco plastic surgery center, The Rejuvenation Center, The Maas Clinic™ is affiliated with The California Pacific Medical Center (CPMC). CPMC is a full-service hospital nationally recognized for the excellence of its physicians and nurses. The surgery facility meets the highest standards of health care and offers a personalized, pleasant, and safe environment.