Administrative coordinator jobs in OFallon, MO - 320 jobs

Machine Technology, Inc. is a precision manufacturing company specializing in high-tolerance machined components for industries such as aerospace, automotive, medical, and defense. Leveraging advanced multi-axis CNC Swiss lathes, CNC turning centers, and CNC milling machines our team of skilled machinists and engineers supports the critical manufacturing operations of our valued partners. We are committed to innovation, precision, and customer satisfaction. Role Description This is a full-time on-site role for an Administrative Assistant located in St. Louis County, MO. The Administrative Assistant will manage daily administrative tasks to ensure smooth office operations, complete data entry & manage documentation for customer orders, vendor orders, A/R & A/P, and assist in the coordination of customer order fulfilment. Other responsibilities include filing, supply management/ordering and providing exceptional customer service via phone & email. Qualifications Experience in a small company office Familiarity with maintaining documentation for order/contract compliance Strong phone & email etiquette with professional communication skills Experience in a discrete manufacturing environment Exceptional organizational and multitasking abilities Proficiency in standard office software (e.g., MS Office Suite) plus ERP/MRP systems Strong time management and attention-to-detail skills Ability to work collaboratively in a team environment High school diploma or equivalent; additional relevant certifications are a plus

Worldnet Solutions Inc. is a trusted business technology partner based in St. Louis, MO. We specialize in providing cost-effective, customized technology solutions with a strong focus on long-term relationships and exceptional customer care. Our team is committed to helping businesses thrive through reliable IT support and personalized service. About the Role We're seeking a highly organized, proactive Administrative Assistant to support an executive with account management coordination and pre-sales support for customers. This role is ideal for someone who thrives on managing details, communicating clearly with customers, and ensuring priorities move forward in a fast-paced environment. You'll help ensure customer requests are handled promptly, information is tracked accurately, and the executive's workflow stays focused and efficient. Key Responsibilities Executive & Administrative Support Manage calendar scheduling, meetings, and reminders Prepare agendas, capture notes, and coordinate follow-ups for internal and customer meetings Draft professional emails and customer communications as needed Maintain organized digital files, contacts, and documentation Account Management Support (Coordination) Assist with tracking customer accounts, requests, renewals, and key dates Maintain and update CRM/account records (e.g., contacts, activity notes, next steps) Coordinate handoffs and follow-ups between the executive and internal teams Track action items to ensure commitments are documented and completed on time Pre-Sales & Customer Support Respond to inbound customer inquiries (or route appropriately) and ensure timely follow-up Help gather requirements and compile materials for proposals, quotes, and presentations Coordinate demos, discovery calls, and pre-sales documentation Track open opportunities, next steps, and status updates to keep the pipeline moving Qualifications Strong written and verbal communication skills with a professional customer-facing tone High attention to detail and ability to manage multiple priorities Comfort working with confidential information and supporting senior leadership Tech-savvy and able to learn new systems quickly Benefits: Dental insurance Health insurance Paid time off Retirement plan Schedule: Monday to Friday Employment Type Full-time

NISA Investment Advisors, LLC (NISA) offers customized investment solutions for tax-exempt and taxable institutional clients. NISA manages over $298 billion in fixed-income and equity securities and over $172 billion in derivative notional value. We seek bright, motivated individuals who can contribute to our growing team of professionals. Candidates with a high degree of independent thinking, strong analytical and quantitative skills, and team-playing abilities are encouraged to apply. Responsibilities The Office Assistant will be a member of the Administration group that is responsible for day-to-day office functions in NISA's state-of- the art facility. With 400+ employees, NISA's office is designed to support collaboration and innovation with amenities such as an onsite cafeteria, an open floor plan that maximizes knowledge-share and training spaces that facilitate NISA's grow-from-within approach. Key responsibilities include: Provide reception area coverage and help with visitor management (including clients, vendors, candidates and other guests) Answer and direct incoming phone calls Assist with daily mail and deliveries Track and manage office supply inventory Help with presentation printing and binding Maintain and monitor office and conference room environments Other responsibilities as assigned Qualifications Associate's degree preferred; equivalent professional experience may be considered in lieu of a formal degree 2-5 years related experience strongly preferred Intermediate knowledge of MS Excel, Word, Outlook required Willingness to learn and support Video Teleconferencing meetings such as WebEx, Microsoft Teams, Zoom, etc. Must be detail-oriented and highly organized Excellent communication skills required Able to work cohesively in a team-oriented environment and be able to foster good working relationships NISA's culture encourages collaboration and innovation. We seek self-motivated, intellectually curious individuals willing to push themselves and others in an environment that celebrates fresh thinking. We equip employees with the resources needed to excel and we encourage personal development. NISA is dedicated to internally cultivating and rewarding talent. Employees at NISA are provided with a wide range of benefits, including health, dental, vision and life insurance options, paid time off, a competitive retirement plan, onsite cafeteria, fitness center, a health and wellness program and an educational assistance program. NISA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Why Stifel Stifel strives for a culture that puts its clients and associates first: a culture where everyone belongs, everyone is welcome, and everyone contributes to the success of our clients, their careers, and the firm as a whole. Let's talk about how you can find your place here at Stifel, where success meets success. What You'll Be Doing The Senior Personal Trust Administration Officer Administers complex trust accounts in accordance with the terms of the trust document and all applicable laws. What We're Looking For * Communicate and maintain relationships with FAs, attorneys, and CPAs regarding client needs. * Act as a resource for other Trust Officer's to help them prepare for meetings. * Review trusts to ensure compliance with regulatory guidelines and fiduciary responsibility. * Ensure files are complete for annual audit by federal and state examiners under Regulation 9 laws and guidelines. * Coordinate, monitor and execute post-death provisions with appropriate areas of trust company. * Review the trust for the dispositive provisions and notify remaindermen. * Review estate assets and coordinate the disposition with the attorney, personal representative and remaindermen and secure decedent's real property and tangible personal property by visiting site. * Review Court Accountings and file with the appropriate Court or Court Referee. * Serve as a team lead by working to field questions from other Trust Officers and Trust Associates, train new administrative employees, and work with managers on department efficiency and development. * Approve, coordinate and supervise the establishment of the account with the trust company including, coordination and monitoring of transferred assets, correct statement recipients, collecting cost basis information, approving account on system, approving fee schedule set-up, etc. Review daily account activity. * Notify the client and FA of any unusual activity in the account. * Revalue charitable trusts on an annual basis to ensure payments are going to the beneficiaries per the trust provisions. What You'll Bring * Understand and comply with all regulations, including the Community Reinvestment Act, Bank Secrecy Act, Fair Credit Reporting Act, etc. * Ability to use logic and reasoning to identify complex problems; review related information and develop options and implement solutions. * Ability to assess liability and react appropriately and promptly. * Knowledge of principles and processes for providing customer and personal services. * Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. * Ability to lead a group of professional level employees. Education & Experience * Minimum Required: Bachelor's degree in business or related field * Minimum Required: 5+ years' experience in Personal Trust Administration or Estate Planning Licenses & Credentials * Minimum Required: CTFA or CFP Systems & Technology * Proficient in Microsoft Excel, Word, PowerPoint, Outlook About Stifel Stifel is more than 130 years old and still thinking like a start-up. We are a global wealth management and investment banking firm serious about innovation and fresh ideas. Built on a simple premise of safeguarding our clients' money as if it were our own, coined by our namesake, Herman Stifel, our success is intimately tied to our commitment to helping families, companies, and municipalities find their own success. While our headquarters is in St. Louis, we have offices in New York, San Francisco, Baltimore, London, Frankfurt, Toronto, and more than 400 other locations. Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more. Let's talk about how you can find your place here at Stifel, where success meets success. At Stifel we offer an entrepreneurial environment, comprehensive benefits package to include health, dental and vision care, 401k, wellness initiatives, life insurance, and paid time off. Stifel's bank and trust companies are equal opportunity employers. All candidates will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, veteran status, genetic information or any other protected characteristic under applicable law. If you would like more information regarding Equal Employment Opportunity rights and protections, please review the following information: Know Your Rights. Stifel is an Equal Opportunity Employer.

The Housing Administration Specialist (Community Based) supports the successful operation of Chestnut's community-based housing programs by completing required documentation, coordinating tenant admissions and transitions, and delivering recovery-oriented services to individuals in supported housing. This role works closely with tenants, landlords, clinical teams, and community partners to promote housing stability, compliance with funder requirements, and positive tenant outcomes. This position is based in Belleville, IL and works Monday through Friday from 8:00 a.m. to 4:30 p.m. Chestnut Health Systems™ is a leading provider of integrated health care services. Since 1973, Chestnut has grown to more than 800 committed, compassionate employees providing substance use, mental health, and primary care treatment to patients in Illinois and Missouri. We provide fully integrated care for all our patients by combining behavioral health care services with our community-based primary care health centers. Chestnut also conducts research and training throughout the U.S.A. Responsibilities Complete accurate and timely data entry and documentation in accordance with program, agency, and funder requirements, including preadmission paperwork, assessments, consents, progress notes, and housing documentation Conduct tenant applicant interviews and coordinate move-ins and move-outs, ensuring all required documentation and registrations are completed Maintain tenant records and ensure compliance with income recertification, Housing Quality Standards (HQS), IM-CANS completion, and required reporting timelines Coordinate with facilities, purchasing, clinical staff, and external partners to support housing operations and tenant transitions Assist in managing tenant and property-related issues, including apartment inspections, landlord or tenant concerns, rent issues, repayment agreements, and facility or system help ticket requests Deliver consumer-driven services identified in IM-CANS, including case management, counseling, community support, medication training, and benefit linkage Support housing stability by assisting tenants with maintaining safe and clean living environments through modeling, coaching, and hands-on support when needed Provide services in locations most conducive to consumer progress, including tenant apartments and community settings Promote recovery-oriented and trauma-informed care principles, including hope, empowerment, wellness, and self-directed recovery, using recovery-focused language in all documentation Foster positive relationships with landlords, state personnel, referral agencies, and community resources to maintain a favorable program reputation Attend required meetings, staffings, supervision, and trainings, including Rule 132 supervision and Chestnut-required CEUs Support team operations by providing backup and assistance to colleagues as needed Maintain confidentiality and security of all organizational, financial, and consumer information Perform other duties as assigned to support program and agency goals Qualifications High school diploma or equivalent with five (5) years of experience in social services, housing, admissions, scheduling, screening, or peer support OR High school diploma or equivalent with Certified Recovery Support Specialist (CRSS) or Certified Peer Recovery Specialist (CPRS) credential in good standing with the State of Illinois OR Bachelor's degree in any field Ability to communicate effectively and calmly with consumers, staff, support systems, and community partners, including in conflict-related or emotionally charged situations Proficiency with keyboarding, data entry, and documentation across multiple systems, including electronic health records (EHR) or billing platforms General knowledge of standard office procedures and office equipment, including electronic filing and basic word processing Valid driver's license, private automobile insurance, and insurability Ability to remain awake, alert, and active throughout the entire work shift Are you intrigued by this job but don't meet every single requirement? Chestnut is committed to building a diverse and inclusive workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway! We'd love to explore the possibilities with you. Chestnut Health Systems is a leader in the effort to achieve health equity, providing high-quality health and human services in underserved communities. We deliver trauma-informed, fully integrated care by combining behavioral health with community-based primary health care. Chestnut's research division is nationally recognized for its contribution to evidence-based practices. Our empathic and innovative employees live our mission of making a difference. EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $21.00 - $22.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out additional benefits here!

At STERIS, we help our Customers create a healthier and safer world by providing innovative healthcare and life science product and service solutions around the globe. This Office Administrator aims to create a well-organized, productive, and positive work environment, ensuring that all office activities comply with company policies. Provides effective support to make sure that team members and departments have the resources and information they need to perform their tasks efficiently. The Office Administrator will facilitate clear and effective communication within the office and with external parties. What You'll do as an Office Administrator Responsibilities: The Office Administrator assists the Site Director in different projects as needed. Management of multimedia communications. Strong proficiency in the full Microsoft Suite (Excel, PowerPoint, Outlook, Word), Preparing presentations, Performance metrics, communication fliers, data acquisition, etc. This person will also manage schedules, handle correspondence, submit invoices and maintain office records. The Office Administrator plays the role of ensuring the smooth operation of the office, this includes overseeing office supplies, equipment, and facilities to guarantee everything is functioning properly. Responsible for the organization of the Monthly Site Meeting, company events such as anniversaries and retirement parties as well as lunch meetings and birthdays celebrations. Support Functions: The Office Administrator will act as a liaison between different departments, sites and external vendors while also handling and organizing files, databases and other critical information. The Office Administrator will focus on organizing meetings, conferences and company events as well as assisting the human resources department in hiring events, the onboarding of new employees and activities related to this process. The person in this role will provide support to the Site Director in his everyday tasks, including but not limited to the above assignments, as well as helping with any new project that may present itself. The Experience, Abilities and Skills Needed * High School diploma or GED * 3 years of experience in an administrative role * 2 years of experience in supporting a Senior Leader * 2 years of experience in supporting a manufacturing business * Teamwork, Outgoing, Interactive, Proactivity, Ownership & Accountability, Adaptability, Organization, Effective Communication, Discretion, Attention to detail, Sense of urgency * Leader in building team/site morale- outgoing and interactive personality is key What STERIS Offers At STERIS, we invest in our employees and their families for the long term! STERIS wouldn't be where it is today without our incredible people. We share our success together with you by rewarding you for your hard work and achievements. Here is just a brief overview of what we offer: * Competitive Pay * Extensive Paid Time Off and (9) added Holidays. * Excellent healthcare, dental, and vision benefits * 401(k) with a company match * Long/Short term disability coverage * Parental Leave * Additional add-on benefits/discounts for programs such as Pet Insurance * Continued training and educations programs * Excellent opportunities for advancement in a stable long-term career * #LI-KS1 #LI-Onsite Pay range for this opportunity is $56,737.50 - $73,425.00. This position is eligible for bonus participation. Minimum pay rates offered will comply with county/city minimums, if higher than range listed. Pay rates are based on a number of factors, including but not limited to local labor market costs, years of relevant experience, education, professional certifications, foreign language fluency, etc. STERIS offers a comprehensive and competitive benefits portfolio. Click here for a complete list of benefits: STERIS Benefits Open until position is filled. STERIS is an Equal Opportunity Employer. We are committed to equal employment opportunity to ensure that persons are recruited, hired, trained, transferred and promoted in all job groups regardless of race, color, religion, age, disability, national origin, citizenship status, military or veteran status, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, genetic information, and any other category protected by federal, state or local law. We are not only committed to this policy by our status as a federal government contractor, but also we are strongly bound by the principle of equal employment opportunity.

As a Restaurant Office Administrator at Cooper's Hawk, you'll play a key role in supporting both the front and back of house through a wide range of administrative, financial, and event-related responsibilities. In partnership with the General Manager and Restaurant Support Center, you'll ensure smooth office operations, accurate financial processes, and exceptional private event coordination. Your attention to detail and commitment to hospitality will help create a seamless experience for both Team Members and Guests. Restaurant Office Administrator compensation range is $45,000-$54,000/year + 10% bonus potential. The final offered salary will be based on several factors, including but not limited to the candidate's depth of experience, skill set, qualifications, and internal pay equity. What You Will Get * 50 percent Dining and Carryout Discount; 40 percent Retail Wine Discount; 20 percent Discount on Retail and Private Events * Monthly Complimentary Wine Tasting for Two * Medical, Prescription, Dental, Vision and Telehealth plus Wellness Discount * 401(k) with Company Match * Health & Flexible Savings Accounts- Health and Dependent Care * Long-Term Disability; Voluntary Short-Term Disability * Basic Life and AD&D Insurance (with option to purchase additional coverage) * Paid Parental Leave * Paid Time Off * Access to Team Member Relief Program * Wellness and Mental Health Support * "Everyday Benefits" Program to include insurance coverage (pet, life, auto, home/property) and employee discounts on goods and services * Team Member Rewards, Milestone Recognition and Referral Bonuses * Career Development Opportunities How You Will Succeed Show Up Ready: Come prepared, stay sharp, and start strong. * Oversee and maintain all back-office procedures and administrative systems * Track and manage marketing collateral, office supplies, and uniform inventory * Manage gratuity systems and daily cash reconciliation * Prepare and process invoices using the Crunchtime system * Maintain daily Wine Club Membership data entry and support reservation system Own What You See: Take responsibility, jump in, and do what needs to be done. * Handle booking and execution of all private events * Process vacation requests and payroll-related matters * Support Team Members with policy, payroll, and benefits questions * Assist with screening applications and processing employment paperwork * Maintain back-office organization, cleanliness, and security * Track health and safety certifications and ensure required postings are up to date Stay in Sync: Communicate often, move with your team, and keep service flowing. * Partner closely with the General Manager and Restaurant Support Center to ensure compliance with policies and procedures * Train and support the Office Assistant to act as a weekend/vacation backup * Attend meetings and provide updates on administrative and event-related matters * Coordinate with kitchen and management teams to ensure event timelines are met Make It Personal: Be genuine, listen well, and tailor the experience. * Answer phone calls and assist Guests with professionalism and care * Conduct post-event follow-ups to ensure Guest satisfaction * Retrieve and verify custom event décor and amenities to meet Guest expectations * Represent Cooper's Hawk values and create a respectful, positive, and professional work environment Add a Touch: Go beyond the expected to create memorable moments. * Coordinate monthly Wine Club events and private dining experiences * Maintain banquet materials and supplies to ensure flawless event execution * Ensure 100% accuracy in BEOs, contracts, room design, and payments using Tripleseat and Eventbrite * Celebrate milestones and support a culture of hospitality and excellence What You Will Bring * Must represent Cooper's Hawk values * Six months of supervisory experience * Cash handling experience * One year of event planning experience required * Organized self-starter who anticipates event needs, multi-tasks, discerns work priorities, and meets deadlines with little supervision * Acts as a Cooper's Hawk brand ambassador and trusted liaison with Team Members, managers, vendors, and suppliers * Manages competing priorities under strict deadlines, must have problem solving skills and attention to detail * Is team-focused, has a commitment to creating Community with team members and guests * Enjoys working with people and enthusiastic about corporate and social event management * Has excellent analytical and problem-solving skills * Excellent verbal and written communication skills; Has the ability to read, understand and communicate in English * Demonstrates financial and business acumen and strong intrapersonal skills * Is proficient in Microsoft Office Suite * Preferred certifications include ServSafe and state/local licensing requirements * Must be able to work up to 40 hours per week in a variety of shifts Cooper's Hawk reviews several factors when establishing compensation. Salaries and hourly wages appearing in a job posting may be published by third parties and may not reflect the salaries or hourly wages offered by Cooper's Hawk. Cooper's Hawk is an equal opportunity employer. All qualified applicants are considered for employment without regard to the person's race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. Cooper's Hawk makes reasonable accommodations during all aspects of the employment process, including during the interview process. The information provided above indicates the general nature and level of work required of the position and is not a comprehensive list of all responsibilities or qualifications. The Benefits list is only a highlight of some of the benefits offered to team members; eligibility for certain benefits. About Us Cooper's Hawk features a Napa-style tasting room with wine-inspired retail for entertaining and a full-service restaurant, bar and private event space, offering a modern-yet-casual dining experience. Each scratch-kitchen menu item is designed to pair with our wines. Speaking of wine...the Cooper's Hawk Wine Club is perhaps the largest in the world, offering not only top-notch award-winning wines but also exclusive Wine Club membership benefits, including curated dining and travel experiences. Since 2005, we've brought the Napa Valley experience to our guests and Wine Club members, and now, with Piccolo Buco by Cooper's Hawk, we're bringing the vibrant flavors of Rome to them as well. Together, we're creating a lifestyle brand like no other.

Job DescriptionDescription: Are you a detail-oriented professional with a passion for numbers and the fast-paced automotive industry? Frank Leta Honda, a locally owned and operated dealership, is looking for an experienced Automotive Bookkeeper to join our growing team! What You'll Do: Accurately post and reconcile all accounting transactions including dealership payables and receivables Manage general ledger and monthly financial statements Reconcile bank statements, floorplan accounts, and manufacturer schedules Process daily deposits and ensure all financial records are up-to-date and compliant Support month-end closing procedures and audits Collaborate with the sales, service, and parts departments to ensure seamless financial reporting What We're Looking For: 2+ years of bookkeeping or accounting experience (automotive dealership experience required) Working knowledge of dealership accounting software Strong attention to detail, time management, and organizational skills Ability to multitask and work independently in a deadline-driven environment High school diploma or equivalent (associate or bachelor's degree in accounting or related field is a plus) What You'll Get: Competitive salary based on experience Full benefits package including Medical, Dental, Vision (50% employer-sponsored) 401k with up to 25% discretionary employer match HSA with company contribution Paid time off and holiday pay Employee discounts on vehicles, parts, and service Tenure bonuses and professional development opportunities Be part of a supportive and family-oriented team where your skills make a real impact. We value accuracy, integrity, and teamwork-and we're excited to welcome someone like you! Benefits: 401(k) Dental insurance Employee discount Health insurance Health savings account Life insurance Paid time off Parental leave Referral program Tuition reimbursement Vision insurance Work Location: In person Requirements:

St. Louis Wholesale Tire is a 2nd Generation family owned and operated nationwide wholesale tire distributor in a growth mode looking for motivated individuals with a solid understanding of basic business principles and a willingness to learn, grow, and help take the company to the next level. We provide a friendly and flexible work environment, offer an excellent benefit package including health, dental & vision, life, competitive retirement plan, and supplemental insurance, a great schedule; M-F 8:30 - 5:00, accrued PTO after 60 days. Our competitive environment encourages and rewards individual and team success. We offer excellent training and advancement opportunities. Come find out why we were voted the best place to work by Tire Business magazine. Role OverviewWork with management in key areas to maximize their use for implementation of the company's Strategic goals. Work with all levels of the organization to assist in a diverse array of administrative functions that contribute to efficient business flow and organizational growth. Tasks include but are not limited to. Data Entry / Analysis Assistance- Work in Excel to assist in compiling data for monthly reporting and pricing analysis.- Work in Excel to compile data for Marketing literature and pricelists.- Periodic data entry into SAGE100, our operating software. Marketing - Tradeshow communications and coordination.- Aid in travel preparation and Hotel bookings.- Promotional material design and inventory management.- Assistance with flyers and promotional material creation.- Social media presence assistance.- Website data review and management assistance. Human Resources / Administrative- Assist GM with hiring: job postings, resume review, and interview scheduling.- Manage the onboarding process and paperwork.- Manage calendar for meetings, reviews, special dates, PTO availability- Payroll hour verification and reporting bi-weekly.- Help management implement and execute projects by deadlines and stay on top of recurring tasks. Sales support / Customer Service- Help the sales team with customer service functions: order entry, shipment tracking, invoice copies.- Help with receptionist phone assistance when call volume is heavy. Qualifications- College degree or at least 5 years of administrative experience required.- Ability to multitask and prioritize workload across a diverse array of tasks.- Strong organizational, problem-solving, and communication skills.- Willingness to work and communicate with coworkers at all levels of the organization.- Proficiency in Microsoft Excel is a must. Advance knowledge is a big plus.- Design program experience; adobe illustrator a plus.- Sage100 and Crystal reports knowledge preferred but not required. Compensation: $45,000.00 - $60,000.00 per year Why Work at St. Louis Wholesale Tire? At St. Louis Wholesale Tire, we believe a great company starts with great people. As a family-owned business with over 40 years of industry leadership, we've built a reputation not just for exceptional products and service-but for the way we treat our team. What Makes STLWT a Great Place to Work? 🏆 Award-Winning Workplace - We were voted the Best Place to Work in the Entire Tire Industry in 2019! Our team is the heart of our success, and we take pride in creating a workplace where people thrive. ✅ Culture of Integrity & Respect - We stand behind everything we do, and that includes our people. We foster a supportive, team-oriented environment where your contributions are valued. ✅ Stability & Growth - As a second-generation company, we're in it for the long haul. We offer long-term career opportunities in a growing industry, with room to develop your skills and advance. ✅ Work That Matters - We help businesses across the country keep moving with specialty tires and inner tubes. What we do has a real impact, and we take pride in being the best at it. ✅ People-First Approach - Our customers appreciate us because we listen. We bring that same personal touch to our employees, ensuring a workplace where your voice is heard. ✅ Fast-Paced & Dynamic - No two days are the same! If you love problem-solving, efficiency, and keeping things moving, you'll fit right in. At STLWT, you're not just another employee-you're part of the family. Join us and be a part of a company that values integrity, relationships, and doing right by people. Ready to grow with us? Check out our open positions!

Who We Are: Eye Thrive is a locally recognized 501(c)(3) nonprofit that empowers children to pursue their full potential by delivering essential eyecare across the St. Louis region. In June 2025, Eye Thrive launched a second Mobile Vision Clinic, doubling our capacity and our impact on the lives of St. Louis kids. This school year, Eye Thrive will provide 25,000+ vision screenings, 8,000+ comprehensive eye exams, 8,000+ prescription glasses, 3,000+ replacement glasses, and 300+ follow-up care referrals, all completely free of charge. Job Overview: The Executive Administrator is a key partner to Eye Thrive's CEO, ensuring the executive office runs efficiently while supporting organizational priorities. Reporting directly to the CEO, this role provides high-level administrative, operational, and strategic support, serving as a liaison to the Board of Directors, staff, donors, and community partners. The Executive Administrator manages complex calendars, coordinates meetings and events, drafts communications, and safeguards sensitive information. They oversee board operations, office and vendor management, basic finance and HR tasks, and special projects - streamlining processes and ensuring the CEO's focus remains on advancing the mission. Highly organized, adaptable, and discreet, the Executive Administrator excels at managing multiple priorities in a fast-paced environment. They bring strong judgment, exceptional communication skills, and a collaborative spirit to every task, helping Eye Thrive achieve operational excellence with professionalism and warmth. Job Type: Permanent; Full Time; Exempt. Expected 40 hours/week; Monday-Friday; Occasional weekends. Participation in morning/evening meetings and special events will be required as needed. Reports to Chief Executive Officer. Essential Duties and Responsibilities: Executive Support - 40% Works directly with the CEO to support all aspects of their daily work routine. Proactively manages the CEO's calendar and contacts, including scheduling meetings, responding to inquiries, and tracking deadlines. Provides coordination, monitoring, and communication of projects and programs managed by the CEO. Determines the priority of matters of attention for the CEO, redirects matters to staff to handle, or handles matters personally, as appropriate, ensuring appropriate follow-up. Coordinates logistics for donor meetings, staff meetings, and other strategy meetings and prepares minutes or other meeting materials as needed. Manages all communications for the CEO, including drafting and editing correspondence as needed to external and internal partners. Drafts and edits reports, collateral, and meeting materials. Tracks CEO's activities, notes, and tasks for the development team to add into the CRM database. Provides event logistics management for in-person meetings and events organized by Eye Thrive. Maintain the highest level of confidentiality and professionalism while handling sensitive and proprietary information, ensuring discretion in all communications and interactions. Represent Eye Thrive with professionalism and warmth in all interactions. Board of Directors Support-10% Drafts and edits materials and communications for Eye Thrive's Board of Directors, including board communications and meeting materials. Serves as liaison to the Board of Directors, including overseeing logistics for Board meetings, including meals, meeting materials, and presentations, and correspondence. Supports all board committees, including scheduling, drafting agendas, and finalizing minutes. Manages the Board of Directors portal, including updating potential, new, and current board member information. Office Management - 10% Develops, implements, and maintains office management policies and procedures to support efficient, organized, and professional daily operations. Partners with staff to identify areas for improvement, communicates changes clearly, and ensures consistent application across the team. Acts as a vendor liaison for day-to-day operational needs at both the Eye Thrive office and warehouse, including but not limited to building/facilities maintenance, furniture replacement/repair, office supplies, phone and internet providers, IT consultants, and copier maintenance/repair. Directs incoming inquiries and calls to ensure excellent customer service. Welcomes and greets visitors at the Eye Thrive office. Receives and distributes incoming mail and packages. Maintains overall professional appearance of the office and coordinates with building maintenance and outside vendors as needed. Manages the purchasing and maintenance of administrative office supplies and monitors inventory levels. Collaborates with IT support as needed to support team members. Finance Support - 10% Reviews and processes invoices and payments, including mileage and other reimbursements, ensuring accuracy and timeliness. Verifies billing information and resolves discrepancies or disputes on incorrect invoices. Uploads administrative invoices, payments, and all supporting documentation to the electronic filing system. Monitors departmental expenses to ensure accurate categorization and proper classification in the electronic filing system. Reconciles monthly expense reports to support accurate financial tracking. Oversees inventory management across the organization, including tracking, organizing, and maintaining up-to-date records of equipment and supplies. Manages the intake of new inventory and coordinates the disposal of unusable items in accordance with organizational policy. Ensures capital assets are properly documented and reported to the accountant for accurate financial reporting. HR Support - 5% Coordinates with Director of Human Resources to ensure a smooth transition for new employees. Ensures all necessary technology is prepared and functional for new employees prior to their start date. This includes configuring and distributing laptops, allocating and distributing keyboards, monitors, etc., creating and activating email accounts, setting up calendar access, phone and ensuring access to all relevant systems, platforms, and internal communication tools. Leadership - 10% Demonstrates strategic leadership by anticipating needs, aligning team efforts with organizational priorities, and fostering a culture of empathy, accountability, and high performance. Participates and contributes in regular leadership team meetings to ensure we lead with transparency, respond in real time, and stay connected as one team moving towards our mission. Monitors departmental budget and expenses, reviews monthly budget vs. actuals, and adjusts plans as needed to meet financial goals. Prepares bi-monthly board reports summarizing key activities, progress, and updates; participates in board meetings and committees as needed. Builds enthusiasm and consensus around team strategies, key initiatives, and long-term organizational goals. Strategic Planning - 10% Advances the strategic plan by holding self accountable and collaborating with the team to ensure organizational priorities, goals, and targets are met as outlined in the work plan. General Organizational Support - 5% Demonstrates a deep commitment to Eye Thrive's mission by centering kids and families in all decisions and actions. Leads with empathy, compassion, and trust while advancing equity and transformational change in both day-to-day work and long-term impact. Consistently reflects organizational values in relationships, communication, and decision-making. Participates in the annual employee evaluation process by receiving and providing constructive feedback, reflecting on performance, and identifying growth opportunities for the year ahead. Supports organization-wide initiatives, including special events, fundraisers, stewardship activities, and community outreach or operations, as needed. Completes other tasks as assigned and required by direct supervisor or CEO. Skills, Knowledge, and Abilities: Skills Commitment to the mission and values of the organization. High degree of integrity, discretion, and professionalism. Ability to work independently and collaboratively in a dynamic environment. Knowledge Proficient skill level with Microsoft Office applications. Proficient skill level with Google Documents, Sheets, and Calendar. Abilities Ability to manage multiple projects with attention to detail, handle interruptions, maintain focus on tasks and produce accurate work. Ability to adjust to changing conditions or priorities. Ability to make decisions and exercise good judgment. Ability to communicate effectively both verbally and in writing. Ability to quickly understand complex information, adapt to new challenges, and take initiative as a proactive self-starter. Physical Requirements and Working Conditions: Physical Demands Must be able to lift and carry 25 pounds on occasion when supporting Eye Thrive visits and/or events during set-up and tear-down. Ability to move up and down stairwells. Work Environment Works at a shared workspace office at Eye Thrive headquarters at the Delmar DivINe. Occasionally travels to the Eye Thrive warehouse located in Overland. Occasionally travels to the Mobile Vision Clinic at various schools and community centers throughout Greater St. Louis. Compensation and Benefits Salary of $65,000.00. Competitive benefits package, including medical, dental, vision, life insurance and Employee Assistance Program services. 403b employer matching program. Competitive personal time off policy. Mileage reimbursement. Professional development opportunities. Submit a cover letter and resume at eyethrive.bamboohr.com/jobs Priority is given to early applicants; applications are reviewed on a rolling basis and position is open until filled. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position. This job description is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Join a tradition of excellence and innovation at the Winco Window Co. and associated companies. In this unique position you will work with the intake and issuance of materials across several related companies. You will be a vital part of our operations, our material. Work with a motivated and capable team and become part of a 4th generation family owned and operated manufacturer. Job Functions: Customer service and sales support functions Schedule orders and route them appropriately Oversee inventory and Invoice for jobs as completed Work with quality and work to create efficient work flow in all areas All other tasks as assigned. Qualifications: 2+ years of experience in customer service, sales support, or related role. Effective communication skills across phone, email, and in‑person interactions. Strong interpersonal skills with a team‑oriented mindset, integrity, and professionalism. Ability to work independently and collaboratively in a fast‑paced environment. Strong computer proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint), email, and calendar applications. Skilled in spreadsheets for quick calculations Proficiency in administrative tasks including scheduling, filing, and data entry. Ability to multitask, prioritize, and manage time effectively. Problem‑solving mindset with attention to detail. Knowledge of sales processes, order management, and client relationship maintenance. Experience preparing accurate quotes, proposals, and sales reports. Familiarity with ERP systems for inventory and pricing integration. Experience with inventory management, cycle counts, and discrepancy resolution. Ability to coordinate with vendors and manage purchase orders. Flexible and adaptable in production settings with strong organizational skills. Ability to read tape measures and communicate measurements accurately. We offer A competitive benefit package Vacation after 6 months of continuous full time employment Paid sick time after 90 days of full time employment Health, dental and vision Insurance available Employer paid Life and Disability, 401(k) 10 paid Holidays A Drug/Smoke free environment 6:00 am - 2:30 pm 6:00 am to 2:30 pm

Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong writing and problem-solving skills. Job Responsibilities Prepares correspondence, memoranda, reports, etc. May initiates routine and non-routine correspondence May book travel and reconcile expense reports Answers telephone calls, greets visitors, and resolves routine and complex inquiries May schedule appointments & meetings May enter in new job into ServiceMaster CRM, captures relevant customer and job information May utilize the assistance of one or more support staff members on a reporting or project basis Operates a personal computer and appropriate software packages or its equivalent May follow up with customer on work performed May call customers to collect payments May assist other departments within the company Understands ServiceMaster operating systems and the services we offer Job Requirements High school diploma/GED required Previous administrative assistant experience preferred but not required Experience and skill with Microsoft© Office application (Word, Outlook, PowerPoint, and Excel) required Comfortable with using multiple types of software Personal time management and organizational skills Verbal and written communication skills Dependable and adaptable to operate within a fast-paced work environment Ability to manage highly confidential information Physical Demands and Working Conditions The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Incumbent must be prepared to: Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects. Sitting for long periods of time while using office equipment such as computers, phones etc. Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment. Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen. Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating. Disclaimer The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities. Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access. By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision. Our environment is a diverse community where successful people work together to achieve common goals. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.

This role requires the ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future. At a Glance * You're a motivated rising senior student with a 3.0 GPA or higher seeking a degree in one of the following areas listed below from an accredited college or university: * Computer Information Systems * Computer Science * Business Technology Management * Data Science * Electrical and Computer Engineering * Engineering Technology Management * Information Science * Information Technology * This is a full-time, 10-week program designed to give you real-world experience working within the telecommunications industry in your field of choice. * Internship program runs from May 27 through July 31, 2026. * In addition to the role-based projects you'll work on, you'll also participate in professional development sessions, networking opportunities, and have access to a mentor. The Spectrum Internship Experience You'll join one of our departments for the summer, where you'll contribute to meaningful projects that give you insight into what it's like to work at a leading connectivity company. You'll have access to: * Opportunities to gain new skills and elevate the ones you already have, all in a robust and forward-thinking business setting. * Build connections with our team members and senior leaders who can help you better understand what our business looks like and what it's like to work here. * Receive mentorship from a member of our team, who can provide one-on-one advice to help you reach your professional goals. What you can expect in this role As a Spectrum intern, you'll spend the summer working alongside two teams - your respective department and your intern peer group. Department and team-focused projects account for about 80% of your schedule. You'll spend the other 20% on professional development sessions and networking activities, including the Kickoff Conference on May 27th, webinars, community service, cross-functional projects, and final presentations. Internship responsibilities may include * Computer Engineering/Systems Engineering * Systems Infrastructure Maintenance * Security Compliance and Support Required qualifications * Must be currently enrolled in an accredited College or University graduating with a bachelor's degree between December 2026 - May 2027 * Must have at least a 3.0 GPA or greater in current program * Ability to travel locally to Spectrum intern development events and activities throughout the program * Authorization to work in the U.S. without restrictions or need for future sponsorship Preferred qualifications * Ability to work in a team environment * Oral and written skills * Organizational skills * Problem solving abilities * Proficient in Software including Adobe, Microsoft Excel, and Microsoft Word * SAP * S4/HANA * BASIS * Systems Engineering #LI-AC2 GGN100 2026-67840 2026 Here, our employees don't just have jobs, they're building careers. That's why we offer a comprehensive pay and benefits package that rewards employees for their contributions to our success, supporting all aspects of their well-being at every stage of life. A qualified applicant's criminal history, if any, will be considered in a manner consistent with applicable laws, including local ordinances. Get to Know Us Charter Communications provides superior communication and entertainment products for residential and business customers through the Spectrum brand. Our offerings include Spectrum Internet, TV, Mobile and Voice. Beyond our connectivity solutions, we also provide local news, programming and regional sports via Spectrum Networks and multiscreen advertising solutions via Spectrum Reach. When you join our team, you'll be keeping our customers connected to what matters most in 41 states across the U.S. Watch this video to learn more. Grow Your Career Here We're committed to growing a workforce that reflects the customers and communities we serve - providing opportunities for employment and advancement to all team members. Spectrum is an Equal Opportunity Employer, including job seekers with disabilities and veterans. Learn about Life at Spectrum.

Close Date Full-Time/Part-Time Full-Time Exempt/Non-Exempt Non-Exempt Description To Apply: Please complete the online application found at ***************** Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full. JOB SUMMARY The position involves performing clerical, bookkeeping and accounting work of moderate difficulty and complexity involving a variety of tasks. Work involves a variety of responsible legal, confidential and administrative duties and general office support functions associated with the department to which the position is assigned. Work is limited in variety, discretion and independence of action and is controlled by established work methods and procedures. ESSENTIAL JOB FUNCTIONS For All Departments * Performs general clerical work including but not limited to answering of phones, greeting and assisting walk-in customers, distribution of mail, and general data entry tasks. * Provides internal and external customer service via phone, email and in person; responds to inquiries, takes messages, and refers inquiries to the most appropriate parties when appropriate. * Keeps appointment calendars and schedules appointments for staff and the general public seeking services. * Maintains and orders office supplies, as assigned and when needed. * Uses computers and word processing software to process letters, forms, reports, schedules, manuals, booklets, requisitions, purchase orders and related paperwork. * Receives, opens, logs, sorts, time-stamps and distributes mail; prepares materials for mailing. * Assists in sending out billings and other mass mailings. * Performs basic research and compiles documents needed for various reports and management-level documents. * Prepares and completes forms and composes letters. * Sets up and maintains specialized paper and electronic office files. * May accept payments for fees, fines, goods or services as required by the department, balance cash drawers or registers and prepare required cash reports. * Files letters, reports and related technical information in the prescribed manner. * May train new employees as directed. * Provides back-up for other employees or departments, as needed and assigned. For Municipal Court * Assists the Municipal Court Administrator in the preparation, oversight and maintenance of court dockets. * Maintains probation schedule. * Assists with preparation for and attends all Municipal Court dates. * Maintains and controls all court docket files. * Sends Probation Revocation Hearing Court Date list to Probation Offices and Attorneys. * Posts and applies Bonds. * Sends summons and Show causes to defendants. * Assists in the administration and oversight of bail bonding, allocates court cost moneys to appropriate agencies and distributes checks. * Performs work at assigned location during specified business hours. * Performs related additional duties as required and assigned. Position Administrative Specialist III - Municipal Court Position Requirements QUALIFICATIONS Education and Experience: * High School Diploma or equivalent; * Three (3) years of related experience; * Or equivalent combination of education and experience. Licenses or Certifications: * May require a valid State Driver's License. Special Requirements: * Some situations may require early morning or late evening hours. Knowledge, Skills and Abilities: * Knowledge of general office procedures. * Knowledge of department functions, resources and general practices. * Knowledge of grammar, spelling and alphanumeric sequencing. * Knowledge of business English, spelling and ability to make arithmetic computations. * Knowledge of basic bookkeeping principles and practices. * Skills in typing, data processing and file maintenance. * Ability to create and maintain files and records. * Ability to work independently with minimal supervision. * Ability to follow both oral and written directions. * Ability to operate commonly used manual and automated office equipment. * Ability to use and trouble shoot various computer and standard office equipment. * Ability to interact with and communicate with general public in a friendly productive manner. * Ability to maintain moderately complex clerical records and to prepare reports from such records and to check for accuracy. * Ability to make routine decisions in accordance with procedures, laws and regulations and to apply these to work problems. * Ability to use coding and filing systems. * Ability to apply interpersonal skills with other employees and the public. * Knowledge of Microsoft computer programs. PHYSICAL DEMANDS The work is light and requires exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires mental and visual acuity, speaking, balancing, climbing, crawling, crouching, feeling; picking, pinching, typing, or otherwise working primarily with fingers rather than with the whole hand; grasping; picking, holding or otherwise working with the whole hand; hearing, kneeling, pulling, pushing, reaching, repetitive motion, standing, stooping, talking, and walking. WORK ENVIRONMENT The work is performed indoors in an office environment with low to moderate noise level. This position involves interaction with other employees and the general public. To Apply: Please complete the online application found at ***************** Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full. Shift -not applicable- Normal Entry Salary $16.94 Salary Range EOE Statement Jefferson County Government is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, physical or mental disability, genetic information, protected veteran or uniformed servicemember status or any other characteristic protected by local, state or federal law.

Job Description St. Louis Post Dispatch "Top Workplace Award Winning" JNI Hauling LLC is the parent company of A2B Towing, Bolin Towing, A&A Towing Services, Cardinal & Hoods. Our mission is to deliver dedication to the highest quality of customer service and to do so with a sense of warmth, friendliness, individual pride, and company spirit. Job Summary: The Lot Impound Administration Associate is responsible for overseeing and maintaining impounded vehicles, ensuring accurate record-keeping, and assisting customers with vehicle retrieval. This role involves monitoring the lot, verifying vehicle information, enforcing company policies, and maintaining a secure and organized impound area. Key Responsibilities: Vehicle Management: Maintain records of impounded vehicles, ensuring accurate documentation and proper storage. Customer Assistance: Provide information to customers retrieving their vehicles, explain impound fees, and process payments. Security & Compliance: Monitor the lot to prevent unauthorized access and ensure all vehicles remain accounted for. Record-Keeping: Update databases with vehicle status, dates of impound, and release information. Inspection & Maintenance: Regularly inspect impounded vehicles for damages or unauthorized access. Communication: Coordinate with law enforcement, towing companies, and other agencies regarding impounded vehicles. Policy Enforcement: Ensure compliance with local laws, company policies, and safety regulations. Qualifications: High school diploma or equivalent. Prior experience in vehicle impound, towing, or security preferred. Experience working with vehicle titles preferred. Strong communication and customer service skills. Ability to handle disputes and difficult customer interactions professionally. Basic computer skills for data entry and record-keeping. Ability to work in outdoor conditions as needed. Work Conditions: Exposure to varying weather conditions. Some physical labor, including walking and lifting up to 25 lbs. FT Monday-Friday 7am-5pm, rotating Saturday mornings, some holidays as needed. **We Offer Competitive Benefits** Medical, Dental & Vision Incentive Pay & Shift Differential for night and weekend drivers Paid Time Off Company Match 401(k) Company Sponsored Life Insurance Supplemental Accident, STD & Critical Illness coverage Work Life Balance

To Apply: Please complete the online application found at ***************** Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full. The position involves performing clerical, bookkeeping and accounting work of moderate difficulty and complexity involving a variety of tasks. Work involves a variety of responsible legal, confidential and administrative duties and general office support functions associated with the department to which the position is assigned. Work is limited in variety, discretion and independence of action and is controlled by established work methods and procedures. ESSENTIAL JOB FUNCTIONS For All Departments Performs general clerical work including but not limited to answering of phones, greeting and assisting walk-in customers, distribution of mail, and general data entry tasks. Provides internal and external customer service via phone, email and in person; responds to inquiries, takes messages, and refers inquiries to the most appropriate parties when appropriate. Keeps appointment calendars and schedules appointments for staff and the general public seeking services. Maintains and orders office supplies, as assigned and when needed. Uses computers and word processing software to process letters, forms, reports, schedules, manuals, booklets, requisitions, purchase orders and related paperwork. Receives, opens, logs, sorts, time-stamps and distributes mail; prepares materials for mailing. Assists in sending out billings and other mass mailings. Performs basic research and compiles documents needed for various reports and management-level documents. Prepares and completes forms and composes letters. Sets up and maintains specialized paper and electronic office files. May accept payments for fees, fines, goods or services as required by the department, balance cash drawers or registers and prepare required cash reports. Files letters, reports and related technical information in the prescribed manner. May train new employees as directed. Provides back-up for other employees or departments, as needed and assigned. For Municipal Court Assists the Municipal Court Administrator in the preparation, oversight and maintenance of court dockets. Maintains probation schedule. Assists with preparation for and attends all Municipal Court dates. Maintains and controls all court docket files. Sends Probation Revocation Hearing Court Date list to Probation Offices and Attorneys. Posts and applies Bonds. Sends summons and Show causes to defendants. Assists in the administration and oversight of bail bonding, allocates court cost moneys to appropriate agencies and distributes checks. Performs work at assigned location during specified business hours. Performs related additional duties as required and assigned.

Job Description St. Charles Community College (SCC) is located just west of St. Louis, in the heart of growing St. Charles County. At SCC, we have a passion for student success. We serve a growing diverse student population, and we are committed to increasing the diversity of our faculty and staff who will help prepare our students for a global society. Qualified candidates will have demonstrated success in serving diverse student populations. SCC is seeking a full-time Administrative Assistant who is responsible for office administrative and clerical support in support of President's Office as well as the Marketing and Foundation offices. ESSENTIAL DUTIES AND RESPONSIBILITIES: Promote a positive image of the College by greeting and receiving faculty, staff, and visitors to the President's office and responding to telephone inquiries. Answer multi-line telephones, provide information, take messages, retrieve voicemail messages, and determine nature and purpose of calls for possible resolution. Refer telephone inquiries to the appropriate office or person as necessary. Compose, transcribe, edit, type, and post written correspondence, reports, minutes of meetings, and manuscripts; maintain confidential records, maintain calendar, keep schedules and records, and maintain the office filing system. Ability to operate personal computers utilizing Microsoft Word, Excel, PowerPoint, and other software as needed. Assist with daily mail/interoffice mail and administration work; preparation and entry of documents and scheduling for meetings/events; work with staff to organize and evaluate logistics of on and off-site meetings and events. Assist with ordering supplies and materials and requesting services as needed for all areas supported. Serve as a back-up to the PR & Communications Manager by providing administrative and clerical support to the College President and Board of Trustees when needed, ensuring smooth and efficient office administration. This may involve attending some meetings of the Board of Trustees, recording minutes, transcribing for permanent records and disseminating minutes to all faculty and staff. Facilitate and conduct logistics of President's Council meetings and awards including communicating with the council, sending calendar meeting invites, preparing all documents, oversee the President's Award email and communications, working with vendors on nameplates/awards, work with Marketing to secure photos, obtain all supporting materials, and assist the President in conducting these meetings smoothly and efficiently. Provide assistance and organizational support to the Administrative Cabinet by developing Cabinet meeting agendas, attending meetings, taking, transcribing, and disseminating minutes, and tracking Cabinet action items to completion. Assist with accounts payable and receivables EDUCATION AND/OR EXPERIENCE Associate's Degree with three years of office experience or a Bachelor's Degree, supplemented with related administrative office coursework. Three years' experience in higher level office support functions are required. Must have highly developed computer skills with software such as Word, PowerPoint, Outlook, etc. High level spreadsheet software skills are required. Must have organizational skills and an aptitude for customer service. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports and correspondence. Ability to speak effectively with students, visitors, or employees of the organization Hours: Monday through Friday, 8:00 a.m. to 4:30 p.m. Qualifications: Associate's degree (A. A.) or equivalent from two-year college or technical school and one year of office experience; or high school diploma or equivalent and three years related experience; or equivalent combination of education and experience. Moderate word processing skills. Basic spreadsheet and database software skills desired. Experience in delegating and distributing work for clerical support preferred. One-year experience working with confidential material. Incumbent must have very good people skills, attention to detail, and be able to work with frequent interruptions and short deadlines. Utilize various software packages to prepare specialized documents, such as Desktop publishing, spreadsheets, database and presentations. BENEFITS Holding true to our values of Innovation and Responsible Stewardship, SCC offers a robust and comprehensive benefits package for you and your family to achieve optimal health and wellness. Our total rewards package includes: Generous monthly employer credit towards medical coverage for you and your eligible dependents. Medical, Dental, Vision, FSA, HSA Life, AD&D, Critical Illness, Cancer and Accident Insurance 17 Paid Holidays, 12 Sick Days, 15 PTO Days and 3 personal days per year Tuition waiver after 90 days. Tuition Reimbursement after 180 days 100% Pension Vesting after 5 years of employment Requires regular and predictable attendance. **Will be subject to a criminal background check. St. Charles Community College is an Equal Opportunity Employer

Job Description Type: Full Time Overtime Exempt: No Reports To: ARMADA HQ Security Clearance Required: N/A ******************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Administrative Assistants compose, type, and enter information into the computer. Administrative Assistants prepare correspondence, documents, mailing labels, and copy data from one record to another and files records accordingly. The Administrative Assistant will receive, sort, distribute mail, separate documents, number forms, and photocopy documents using a photocopier. Prepare outgoing mail for delivery, to include overnight-express services and use of online express mail services. Perform general clerical duties related to meetings and teleconferences. Included but not limited to: Scheduling and setting up of conference rooms Arranging and disseminating information regarding teleconferences Attending meetings as requested Preparing and distributing agendas Taking minutes/notes on meeting activities Distributing minutes to appropriate personnel Coordinating and distributing interoffice communications Assist in the inventory, maintenance, purchase and dissemination of routine Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required. Maintain shared computer drive file folders for completed Facility Security Assessments (FSA), completed FSA databases, and Facility Security Committee Assemble and disseminate routine reporting Act as liaison between FPS field personnel and DHS help desk services in support of IT, telephone and other services. (initiation, follow-up, resolution and close-out of tickets or requests) Track assigned 3155 case control numbers issued from the FPS Mega Center ensuring all reports have been completed and As required, provide assistance in support of the FPS Security Management Branch, Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base Administrative Assistants monitor HQ assigned tasking suspense Receive and collect suspense responses from District Commanders and Branch Chiefs. Prepare suspense correspondence, reports, graphs and charts. Performs research. Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests. Maintain training calendar and conference room Maintain, issue, and control facility keys. Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting Preform timekeeping and Human Resources administrative functions and tasks, as Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite. Accurate spelling, typing and attention to detail are necessary. Must have ability to compile and organize reports. Use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.). Ability to communicate effectively, both orally and in writing. Resourcefulness and the ability to function in a fast-paced environment. Maintains professionalism and possesses the ability to interact effectively with others. Ability to meet planned and unplanned deadlines in a timely manner. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift and deposit documents, files and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Minimum/General Experience: 5 years of administrative assistant experience. Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

The Housing Administration Specialist (Community Based) supports the successful operation of Chestnut's community-based housing programs by completing required documentation, coordinating tenant admissions and transitions, and delivering recovery-oriented services to individuals in supported housing. This role works closely with tenants, landlords, clinical teams, and community partners to promote housing stability, compliance with funder requirements, and positive tenant outcomes. This position is based in Belleville, IL and works Monday through Friday from 8:00 a.m. to 4:30 p.m. Chestnut Health Systems is a leading provider of integrated health care services. Since 1973, Chestnut has grown to more than 800 committed, compassionate employees providing substance use, mental health, and primary care treatment to patients in Illinois and Missouri. We provide fully integrated care for all our patients by combining behavioral health care services with our community-based primary care health centers. Chestnut also conducts research and training throughout the U.S.A. Responsibilities * Complete accurate and timely data entry and documentation in accordance with program, agency, and funder requirements, including preadmission paperwork, assessments, consents, progress notes, and housing documentation * Conduct tenant applicant interviews and coordinate move-ins and move-outs, ensuring all required documentation and registrations are completed * Maintain tenant records and ensure compliance with income recertification, Housing Quality Standards (HQS), IM-CANS completion, and required reporting timelines * Coordinate with facilities, purchasing, clinical staff, and external partners to support housing operations and tenant transitions * Assist in managing tenant and property-related issues, including apartment inspections, landlord or tenant concerns, rent issues, repayment agreements, and facility or system help ticket requests * Deliver consumer-driven services identified in IM-CANS, including case management, counseling, community support, medication training, and benefit linkage * Support housing stability by assisting tenants with maintaining safe and clean living environments through modeling, coaching, and hands-on support when needed * Provide services in locations most conducive to consumer progress, including tenant apartments and community settings * Promote recovery-oriented and trauma-informed care principles, including hope, empowerment, wellness, and self-directed recovery, using recovery-focused language in all documentation * Foster positive relationships with landlords, state personnel, referral agencies, and community resources to maintain a favorable program reputation * Attend required meetings, staffings, supervision, and trainings, including Rule 132 supervision and Chestnut-required CEUsSupport team operations by providing backup and assistance to colleagues as needed * Maintain confidentiality and security of all organizational, financial, and consumer information * Perform other duties as assigned to support program and agency goals Qualifications * High school diploma or equivalent with five (5) years of experience in social services, housing, admissions, scheduling, screening, or peer support OR * High school diploma or equivalent with Certified Recovery Support Specialist (CRSS) or Certified Peer Recovery Specialist (CPRS) credential in good standing with the State of Illinois OR * Bachelor's degree in any field * Ability to communicate effectively and calmly with consumers, staff, support systems, and community partners, including in conflict-related or emotionally charged situations * Proficiency with keyboarding, data entry, and documentation across multiple systems, including electronic health records (EHR) or billing platforms * General knowledge of standard office procedures and office equipment, including electronic filing and basic word processing * Valid driver's license, private automobile insurance, and insurability * Ability to remain awake, alert, and active throughout the entire work shift Are you intrigued by this job but don't meet every single requirement?Chestnut is committed to building a diverse and inclusive workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway! We'd love to explore the possibilities with you. Chestnut Health Systems is a leader in the effort to achieve health equity, providing high-quality health and human services in underserved communities. We deliver trauma-informed, fully integrated care by combining behavioral health with community-based primary health care. Chestnut's research division is nationally recognized for its contribution to evidence-based practices. Our empathic and innovative employees live our mission of making a difference. EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $21.00 - $22.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out additional benefits here!