Administrative coordinator jobs in Rock Hill, SC

Date Opened: Monday, December 15, 2025 12:00 AMClose Date: Monday, December 29, 2025 12:00 AMDepartment: Charlotte Area Transit System DepartmentAdministrative SupportSalary: $59,134.00 - $73,917.00 Commensurate with Experience Welcome to the City of Charlotte Charlotte is America's Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents. Our guiding principles include: Attracting and retaining a skilled and diverse workforce Valuing teamwork, openness, accountability, productivity, and employee development Providing all customers with courteous, responsive, accessible, and seamless quality services Taking initiative to identify, analyze, and solve problems Collaborating with stakeholders to make informed decisions SUMMARY The Charlotte Area Transit System (CATS) is seeking a public service driven Administrative Officer to join a diverse team of professionals that is responsible for planning, developing, and implementation public transportation improvements to the Charlotte region. This position provides administrative support for the Chief Development Officer and the Charlotte Area Transit System's (CATS) Development division. The Administrative Officer performs independent work requiring strong organizational skills and an ability to prioritize work assignments in a rapidly changing fast-paced environment.Major Duties and Responsibilities: Responsibilities include, but are not limited to: Enters purchase requisitions and monitors the budget for the division in the financial system; prepares and monitors financial reports. Supports organization of various plans, polices, and related documents. Assists in the administration and management of public and internal committees. Schedules, prepares agendas, and takes meeting minutes for a variety of staff and project meetings. Assists in the development and preparation of the annual budget request. Prepares and tracks travel and expense requests. Prepares a variety of memoranda, letters, reports, and other documents. Conducts research and performs limited analyses. Acts as Record Management Liaison for the division. Provides general administrative support for professional and technical staff. Performs other administrative and support duties as assigned. As part of your responsibility to support the CATS Safety Culture, report safety concerns and issues through the various methods established by CATS as outlined in the ASP. Knowledge, Skills & Abilities: The successful candidate will have administrative experience supporting a large staff and have demonstrated knowledge associated with budget preparation and personnel administration, or the ability to acquire such knowledge during a reasonable training period. Excellent written and oral communication and interpersonal skills. The ability to establish and maintain effective working relationships with all levels of staff, customers, public officials, and stakeholders. A high degree of professionalism, integrity, and commitment to quality. Ability to work in a team environment. Ability to convey information effectively and discreetly. Computer software proficiency, including Microsoft Word, Excel, and PowerPoint. Thorough knowledge of business English, spelling, punctuation, and business mathematics. Experience with Workday, the City of Charlotte's financial software, and a current Notary Licensure is preferred. Minimum Qualification: Associate's Degree with 3 years of experience; or Bachelor's Degree and 1 year of experience; or any equivalent combination of experience and training. A valid driver's license and the ability to obtain a City Driving Permit are required. Preferred Qualification: Individuals with prior experience in public service or related industries are highly desirable. CONDITIONS OF EMPLOYMENT The City's Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check. Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate's written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports. Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments. The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, disability, sexual orientation, political affiliation or on the basis of actual or perceived gender as expressed through dress, appearance, or behavior. Our culture is to serve the community honorably. HOW TO APPLY Apply online. Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job. You are welcome to visit the City of Charlotte Human Resources Department lobby, where self-service application kiosks are available. They are located in our office at 700 East 4th Street, Suite 200, Charlotte, NC 28202. We are open Monday through Friday, from 9:30 a.m. to 3:30 p.m. (EST), excluding official City holidays. For questions about your application or the hiring process, please email **************************. The City of Charlotte is committed to making our services and programs accessible to all. Upon request, auxiliary aids, written materials in alternate formats, language access, and other reasonable accommodations or modifications will be provided. To make a request, please fill out the Innovation & Technology ADA request form or call ************. BENEFITS The City of Charlotte provides a comprehensive benefits package to eligible employees. Click here to learn more about the City of Charlotte's benefits. The City of Charlotte is a drug and alcohol-free workplace.

Job DescriptionDescription: Are you an organized multitasker who thrives in a fast-paced environment? McGee Corporation, a leader in manufacturing innovation, is looking for an Facilities Administrative Assistant to support our dynamic Plant Manager and help keep operations running smoothly across multiple departments. This role is perfect for someone who loves variety, is motivated by efficiency, and enjoys working both independently and as part of a team. In addition to supporting plant operations, you'll also have the unique opportunity to work closely with our HR & Safety department, making this position ideal for someone looking to grow into a larger administrative or HR role. What You'll Do In this hands-on role, you'll handle a range of administrative tasks that keep our facility operating at its best, including: Plant Support Responsibilities: Pull reports and create work orders. Help with scheduling and requisitions for plant and maintenance departments. Maintain calendars, prepare meeting agendas, and assist the Plant Manager. Serve as backup for scheduling and switchboard operations. Organize and maintain a structured filing system. Ensure welder certifications remain current. Perform additional duties as needed to support facility operations. HR & Safety Support: Participate in monthly safety and 5-S meetings. Keep Safety Data Sheets, forklift certifications, and performance records updated. Assist with employee time entry, payroll support, and training documentation. Help organize company events, blood drives, and other engagement activities. Partner with HR to maintain employee attendance and scheduling accuracy. What You Bring Strong verbal and written communication abilities. Strong organizational and time management skills with excellent attention to detail. Solid computer skills, especially in Microsoft Office. Ability to work independently and manage multiple priorities. Experience in administrative support with a bonus for HR experience. Education & Experience High school diploma required; Associate degree preferred. 3-5 years in an administrative role preferred. Experience in HR or safety support is a plus! Physical Requirements Sitting at a desk and working on a computer for extended periods. Occasional standing, bending, and lifting up to 30 pounds. Must wear required PPE while in designated plant areas. Why McGee? At McGee Corporation, you'll be part of a team that values your contributions and invests in your growth. We offer: A supportive and collaborative environment. Professional development opportunities. Competitive compensation and benefits. A chance to make a difference in a company where safety and efficiency are top priorities. Apply today and help us shape the next chapter of success at McGee Corporation! Requirements:

Gaston County Public Health is committed to protecting, promoting and preserving the health and well-being of all Gaston County residents. This position provides administrative support to the Quality and Innovation Team. . The duties listed below are not all of the duties that may be assigned, but are those that are considered essential for an employee to perform. * Completes biochemical and anthropometric measurements of WIC applicants and participants by a) weighing and measuring applicants/participants for the WIC Program using procedures outlined in the NC WIC Program Manual; b) performing hemoglobin tests for applicants/participants as required by WIC policy; and c) recording measures in the Crossroads computer system following federal and state requirements. * Performs other job responsibilities as assigned by: a) serving as WIC receptionist as needed; b) recording daily the number and type of services provided to WIC applicants/participants; c) completing a detailed daily time study to document time spent in each WIC program budget area; d) maintaining WIC laboratory equipment; e) maintaining WIC laboratory supply inventory and notifying Nutrition Program Coordinator when additional supplies need to be ordered; f) as needed, assisting in preparedness and emergency response activities in situations that threaten the public's health (i.e. disease outbreaks, natural disasters, etc.); and g) carrying out Performance management (PM) roles and responsibilities, including identifying and communicating performance improvement opportunities and adjusting performance and practice to achieve established PM goals. * Conducts program outreach activities to offer program services by a) contacting potentially eligible persons to offer appointments for application; and b) sending letters to applicants/participants who miss appointments. * Participate in staff development activities to remain up to date on new guidelines, policies, procedures, and activities by a) attending workshops/trainings related to the provision of program services; b) attending departmental, MCH division, and WIC staff meetings; and c) completing required annual WIC, departmental, and county trainings. * Implement strategies aimed at achieving Health Equity, including but not limited to attending trainings to better understand inequities, identifying and addressing barriers to health, serving on the Health Equity Team or its subcommittees, and engaging in internal or external efforts to eliminate health disparities. Preferred: * Experience as a Medical Office Assistant preferred * Experience obtaining height, weight, and performing finger sticks on pediatric and adult patients preferred * Bilingual preferred * High school diploma or GED * One year of experience in a related field * The applicant selected must undergo a criminal background check and pass a drug screening test prior to employment * In compliance with G.S.153A-94.2 (b), if the position being filled requires an applicant for employment to work with children in any capacity, the County must require the applicant, if offered the position, to be subject to a criminal history record check conducted by the SBI. These checks must be performed in accordance with G.S.143B-1209.26, which authorizes the SBI to provide fingerprint-based state and national criminal record checks to cities and counties.

Gray Construction is looking to add an Administrative Assistant - Manufacturing Market to their Charlotte, NC office! Responsibilities Why Gray? Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Data Centers, Distribution, and Advanced Technology. Founded in 1960, Gray's robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world's most sophisticated organizations. Still, these areas don't define Gray-our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray Qualifications Who we want… (Requirements) The successful candidate will have bachelor's degree or four (4) years of experience in an administrative position(s); or the equivalent combination both. Experience in construction or engineering firm is highly preferred. Must possess basic computer skills including the ability to utilize word processing, spreadsheets, software and e-mail. Experience with SharePoint is a plus. The selected candidate will have excellent communication skills. Must be physically present in the Charlotte office. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. What we expect… (Essential Functions) Under the direction of the Executive Vice President or his designee, this position will provide administrative support to the construction group, by performing the following duties: Reads and routes incoming mail/e-mail. Locates and attaches appropriate file to correspondence to be answered by Manager. Follows up on outstanding documents including subcontracts and contract related documents and correspondence for incorporation into project files. Coordinate the submittal and shop drawing process with project team. Organizes and maintains file system including construction drawings, and files correspondence and other records electronically and in paper files Coordinate proposal and bid package information and coordination of document release. Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service. Coordinate tracking contract status, vendor relations, worker verification logs, and meeting minutes. Write Purchase Order Requisitions for manager approval and processing. Coordinate the archiving of project files. Coordinate and compile Operations and Maintenance Manuals at project closeout as a customer deliverable. May assist with writing Subcontract Change Orders and coordinating payment of invoices. Participate in the pool of candidates for receptionist backup. Performs other related duties as assigned. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision. Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required. Supervisory Responsibilities This position has no supervisory responsibilities. EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Job Posting: Administration Specialist (3rd Shift) Reports To: Health Information Manager Hourly, Non-Exempt Hours: Third shift: Monday - Friday 10:30 pm - 7:00 am, with unpaid 30-minute lunch. Flexibility as needed. Overview: We're looking for an organized and professional Administration Specialist to join our team! In this role, you'll support various administrative functions, including managing client files, handling correspondence, and assisting with audits. If you're detail-oriented and enjoy working in a fast-paced environment, this is the role for you! Key Responsibilities: Front Desk Support: Greet clients, visitors, and staff with a friendly and professional attitude. Answer phones, direct calls, and assist with client requests. Ensure all client information is accurate and confidential. Maintain a clean and organized front desk area. Client File Management: Maintain and update client records in the Electronic Health Record (EHR) system. Ensure all client files are organized and comply with state and federal regulations. Prepare records for archiving as needed. Financial & Billing Support: Verify client insurance information and determine eligibility. Collect payments and set up payment plans. Audit billing statements and ensure collections are balanced. Administrative Support: Process incoming and outgoing correspondence. Assist with special projects and quality assurance activities. Keep orientation packets, brochures, and schedules up to date. Qualifications: High School Diploma or GED required. Two years of healthcare administration experience preferred, especially in substance use disorder treatment. Proficient with MS Office and electronic health record systems. Valid NC or SC Driver's License required. Skills & Competencies: Excellent communication skills, both written and verbal. Strong attention to detail and ability to maintain confidentiality. Ability to manage multiple tasks and prioritize effectively. Professional demeanor and customer service skills. Physical Requirements: Ability to lift up to 25 lbs and perform tasks like sitting, standing, and walking as needed. Why Join Us? Be part of a supportive and collaborative team. Opportunity for professional growth and development. Competitive compensation and benefits package. Ready to help us deliver exceptional administrative support? Apply today!

Kumon Math & Reading of Indian Land is seeking a friendly and motivated individual to join our team as a Front Desk Assistant at our Kumon center. In this role, you will be responsible for providing exceptional customer service to our students and their families, as well as assisting with administrative tasks and maintaining a clean and organized learning environment. The ideal candidate for this position will have excellent communication and interpersonal skills, a positive attitude, and a strong attention to detail. They should be able to work independently and as part of a team, and should have experience in a customer service or administrative role. This is a part-time position, with the opportunity to work 2-4 days a week for 4-6 hours per day. Benefits Employee discount Flexible schedule Responsibilities Able to multi-task and show great teamwork. Intelligent, reliable, patient, proactive, hard-working, responsible, respectful, efficient, and punctual Quick learner and ability to adapt to a fast and changing environment Professional at all times Requirements Must be willing and able to work the noted schedule. We can be flexible for school schedules. Must have reliable transportation Must be punctual Must pass a background check Participation in training sessions as required Hours would be from 3:30 pm - 7:00 pm Tuesday, Wednesday, Thursday and Friday from 4.30pm - 7pm approximately 12-20 hours per week. We are looking forward to reading your application.

We are seeking a motivated and detail-oriented Systems Administration Intern to join our IT team in Auburn Hills. This internship will provide exposure to IT Service Management and system administration tasks with a focus on the Atlassian product suite (Jira). It's an excellent opportunity for students pursuing a degree in Information Systems, Computer Science, or a related field to gain hands-on experience in IT operations. KEY ACCOUNTABILITIES Assist with Jira system administration, including handling basic functions and requests Support optimization efforts within IT systems and tools Help troubleshoot user issues and provide technical support Participate in projects related to IT Service Management (ITSM) Document processes and contribute to system improvement initiatives QUALIFICATIONS, EXPERIENCE AND SKILLS Pursuing a degree in Information Systems, Computer Science, or a related field Interest in IT Service Management and systems administration Basic familiarity with Atlassian products (Jira, Confluence) preferred Strong problem-solving and communication skills Ability to manage multiple tasks and prioritize effectively What You Will Gain Hands-on experience with IT systems administration and ITSM processes Exposure to Jira and Atlassian products in a corporate environment Opportunities to develop technical and problem-solving skills Mentorship and guidance from experienced IT professionals Please note: This position does not offer sponsorship for employment visas. Applicants must be legally authorized to work in The United States without sponsorship now or in the future. ABOUT DP WORLD Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow better, changing what's possible for the customers and communities we serve globally. With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that's fit for the future. We're rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology - and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades. What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we're at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer's door. DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures - not just in what we do but also in how we behave. We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what's possible. WE MAKE TRADE FLOW TO CHANGE WHAT'S POSSIBLE FOR EVERYONE. DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion or belief. By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies. #LI-JR2 #LI-Hybrid

+ Workers at this level provide administrative support to work groups in the organization. + At this level, the worker has developed knowledge and skills through formal training or considerable work experience. + This level works within established procedures with a moderate degree of oversight and serves in a non-exempt capacity. + Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc. + Receives, screens and directs incoming calls, visitors, mail and e-mail. + Maintains files and calendars. + Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses. + 5+ years experience. **Skills:** + Administrative Assistant **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

The Administrative Coordinator works under the supervision of the Director of Operations (DOO). The position provides administrative support, maintains the phone system, and provides front desk presence. The Administrator Coordinator has responsibility and accountability to maintain accurate patient records and releases information to patients, healthcare facilities and other entities while following all laws and regulations including HIPAA.PRIMARY JOB DUTIES Supports office operations, monitoring phone system, and processing all incoming and outgoing mail. Provides facilities coordination. Demonstrates the ability to use time effectively and prioritize assigned duties. Ensures the safety of staff and visitors by adhering to and promoting safety and injury prevention measures in the workplace setting. Appropriately and accurately pulls records for patient care, quality review, and audits in a timely manner. Prioritize and complete patient related and revenue impacting tasks timely. Effectively manages personal work schedule so that the agency operations are uninterrupted. Maintains an appropriate standard of appearance which conforms to agency dress code. Demonstrates positive interpersonal relations in dealing with all members of the organization. Maintains confidentiality/HIPAA privacy standards and promotes customer satisfaction. Effectively demonstrates the mission, vision, and values of the Agency daily. 1.0 50% QUALITY OF WORK: 1.1 30% Supports office operations as demonstrated by: Responds to phone messages and channels them appropriately. Greets all company guests and manages the visitor log/badges. Process incoming and outgoing mail/packages; track all postage and inform the accounting department when there is a need for more postage. Manage flow of incoming faxes via Forcura and other branch documents. Maintains and updates office phone list and/or directory. Responsible for making copies, scanning and emailing as requested. Assists with putting together orientation packages, and working special projects as requested. Tracks PPE. Maintains a neat and professional front desk office. Prints and mails patient plan of care. Provide administrative support to other departments as needed. 1.2 20% Provides facilities and patient care coordination as demonstrated by: Completes twice a day walk-through to ensure office is tidy. Responsible for checking the common areas at the end of each business day. Maintains par levels for office supplies and coordinates reordering as needed. Ensure accuracy of all medical supply orders with timely approval (branch specific). Completes HCHB workflow timely to include verification of consents and NOMNC forms, faxing missed visits/DC summaries, transfer summaries to physicians, coordination of DME/mobile imaging orders, patient demographic changes, faxing of lab results, patient transfer to inpatient facility notes, and prebill audits. Places service calls for office machines, equipment and other repairs as directed. Assists facilities manager in oversight of agency Fleet. 2.0 15% PRODUCTIVITY 2.1 15% Demonstrates the ability to use time effectively and prioritize assigned duties by: Plans and prioritizes work activities for maximum productivity and efficiency. Responds to email, Microsoft Teams communications, and voicemails within 2 hours. Initiates and completes work assignments in a self-directed manner with minimal need for constant supervision. Assures the completion of assignments within the scheduled time frame. Serves on at least one committee or assigned project annually. Other duties as assigned by management team. 3.0 5% SAFETY 3.1 5% Ensures the safety of clients and staff by adhering to and promoting safety and injury prevention measures in the workplace setting. Reports unsafe conditions immediately. 4.0 10% ATTENDANCE AND PUNCTUALITY 4.1 10% Effectively manages personal work schedule so that agency operations are uninterrupted as demonstrated by: Provides proper notification of absences or tardiness. Takes action to prevent and/or minimize recurring absences or tardiness. Coordinates schedules time off with other members of the team to ensure adequate staffing. Adjusts personal time schedule when requested to accommodate agency needs. Plans ahead so that personal requests for time off do not disrupt the workflow. 5.0 5% PERSONAL APPEARANCE 5.1 5% Maintains an appropriate standard of appearance which conforms to agency dress code. 6.0 10% TEAMWORK, MISSION AND VALUES 6.1 10% Demonstrates positive interpersonal relations in dealing with all members of the organization as demonstrated by: Communicates in a positive and productive manner. Demonstrates respect for team members. Manages stress and personal feelings without a negative impact on the team. Participates in community outreach activities that promote the goals and objectives of the agency. Responds to all employees and clients in a courteous, sensitive and respectful manner. 7.0 5% CONFIDENTIALITY 7.1 5% Maintains confidentiality in all professional areas and considers the needs of clients and their families, other employees, physicians, visitors, and all members of the community in an informative, courteous and compassionate manner. JOB SPECIFICATIONS Education: High school graduation. Licensure / Certification: None. Experience: Working knowledge of commonly used concepts, practices and procedures used within administrative support. 1-2 years experience in the field or related area. Essential Technical Skills: Working knowledge of MS Office including Word, Excel and Access, Windows 2000, Microsoft Outlook, Email, typing of 45 wpm and basic phone skills. Interpersonal Skills: Teamwork and communication skills essential. Essential Physical Requirements: Varied periods of sitting or standing, walking, lifting up to 25 lbs. and carrying files, long periods of data entry. Essential Mental Requirements: Ability to concentrate with frequent interruption, handle pressure of deadlines, good judgment, ability to follow procedures, ability to work independently. Essential sensory requirements: Visual acuity, touch, hearing. Exposure to Hazards: Office environment, toner for office machines, pitch of printers and computers. Other - Hours of Work: Minimum 40 hours week, 8:00 am -5:00 pm, Monday through Friday. Availability on weekends and holidays may be necessary based on business needs. Overtime may be required during peak workloads or increase in volume.

Paralegal Admin SpecialistEmployment Type: Full-Time, Entry LevelDepartment: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:· A Paralegal/Administrative Specialist performs, but is not limited to the following duties:· Provide Apprentice examination of legal instruments· Review legal instruments (completeness of information, proper execution)· Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed· Determine correctness of action (per Government regulations, procedures, etc).· Research records (to ascertain conditions that might preclude action)· Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions· Assist with the preparation of trial and hearing presentations and demonstratives· Collects and compiles statistical data as necessary for various reports · Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations· Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications:· Attention to detail and the ability to read and follow directions· Good oral and written communications skills· Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.· Health, Dental, and Vision· Life Insurance· 401k· Flexible Spending Account (Health, Dependent Care, and Commuter)· Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: *****************Email: ******************* #CJ

School Administrative Assistant/Registrar Lakeside Charter Academy Lakeside Charter Academy is seeking a dedicated and organized School Administrative Assistant/Registrar to join our team! This individual will play a key role in supporting the daily operations of our school office and ensuring a welcoming, efficient, and student-centered environment. The ideal candidate is detail-oriented, collaborative, and able to manage a wide range of tasks while maintaining confidentiality and professionalism. They will support teachers, staff, families, and school leadership through excellent communication and strong organizational skills. Key Qualities & Skills Familiarity with school office practices, procedures, and general administrative concepts Strong verbal and written communication skills Ability to manage multiple tasks with accuracy, timeliness, and high quality Sound judgment, creativity, and the ability to plan and accomplish goals independently Comfortable handling confidential and time-sensitive information Ability to build positive relationships with families, students, and staff Position reports to the Principal and Director of Operations School/Education experience preferred Bi-lingual (Spanish) preferred Administrative Assistant Responsibilities Office & Operations Manage supply orders, including printer ink Serve as point of contact for vendors (printers, fob system, pest control, etc.) Answer and direct phone calls; communicate with parents and visitors Welcome and greet visitors and maintain a positive front-office environment Staff Support Assist teachers in securing substitutes Support new staff onboarding (Infinite Campus access, mailbox, fob access) Recognize staff birthdays and help coordinate events (showers, celebrations, community events) Health & Safety Assist with minor health needs (injuries, illness), dispense medications and maintain medical records (immunizations & allergies) Participate in required health training: EpiPen, diabetic care, CPR/First Aid Maintain school drill reports and scheduling Additional Duties Maintain Spirit Rock schedule Assist with website updates and content Support administration with beginning-of-year and end-of-year processes School Registrar Responsibilities Enrollment & Records Manage student enrollment and withdrawals using the SIS system and In house processes. Ensure all enrollment documents are collected,processed and distributed to the appropriate departments in a timely manner Maintain student cumulative records Complete all required state reporting (health, immunizations, homeless, etc.) Maintain medical, allergy, and legal information records Student Information & Reporting Manage daily attendance Prepare report cards, progress reports, honor roll lists and awards Maintain and update Infinite Campus Coordinate uniform orders Create and distribute annual car tags Events, Scheduling & Vendors Schedule and coordinate: Student and staff picture days Principal tours School clubs and rosters Oversee pickup lists for YMCA, Tiger King, and other after-school programs Coordinate with vendors for online course rosters Support the Yearbook team with creation and distribution Order and distribute student agendas Lakeside Charter Academy is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Junge Construction Construction Office Coordinator / Admin Assistant At Junge Construction, we are a family-built, craftsmanship-driven company that takes pride in clear communication, reliable systems, and high-quality work. We value consistency, accountability, and people who take ownership of their role. If you enjoy improving processes, supporting a team you can trust, and working where your contribution truly matters, you'll feel at home here. We are hiring a full-time Coordinator / Admin to support daily office operations, communication, and coordination for both the business owner and the team. This role blends administrative support with office coordination to ensure everything runs smoothly behind the scenes. Our office is located in Columbus, NC. Possible Hybrid schedule available for the right candidate. Key Responsibilities: Provide a warm, professional first impression for callers and visitors. Handle inquiries promptly and support continuous improvement of phone/visitor workflows. Organize inboxes, draft timely responses, and flag priority messages. Maintain communication clarity and contribute to improving internal email processes. Prepare accurate documents, forms, and templates. Support efficient organization of documentation and operational checklists. Manage calendars following internal standards and playbooks. Prevent conflicts, coordinate meetings and events, and ensure leadership has what they need. Manage social media across designated platforms. Assist with simple online updates as assigned. Follow prep checklists, gather relevant context, and ensure all pre-call materials are ready. Manage mail, supplies, cleanliness, and overall office functionality. Maintain simple systems that support smooth daily operations. Qualifications: Experience in office administration or administrative support Strong written and verbal communication skills Ability to manage multiple priorities with accuracy Proficiency in Google Workspace or Microsoft Office Strong organizational skills and comfort with process-driven work Experience in construction, trades, or field-service environments strongly preferred Ability to create templates, checklists, or process improvements Compensation: $25.00 - $35.00 an hour based on experience Full time Collaborative work environment

Job Title Administrative Support Specialist Job Description The Student Affairs Administrative Support Specialist provides comprehensive administrative assistance to the Vice President of Student Affairs and Enrollment Management, supporting day-to-day operations, communications, scheduling, and project management. The position also coordinates, plans, and executes student affairs events including student engagement programs, recognition ceremonies, orientation activities, and other divisional initiatives. This role enhances student experience through seamless event logistics, strong organizational support, and effective cross-campus collaboration. Essential Duties Summary Administrative Support * Provide daily administrative and operational support to the Vice President of Student Affairs and Enrollment Management. * Manage schedules, calendars, travel arrangements, and meeting coordination, including agendas and minutes. * Maintain and organize files, documents, communications, and confidential information. * Prepare correspondence, presentations, communications, and reports as needed. * Assist with project tracking, assessment metrics, and alignment with Student Affairs goals and initiatives. * Serve as a point of contact for internal and external inquiries to Student Affairs. * Support the coordination of Student Affairs committee meetings and initiatives. Event Coordination & Student Engagement * In coordination with Directors, lead the planning, execution, and evaluation of Student Affairs programs and events. * Oversee logistics including room reservations, setup, communication, promotional materials, catering, technology needs, and event flow. * Manage timelines, task lists, and details for major initiatives such as registration and outreach events, graduation-related support, student recognition ceremonies, student activities, high school events, and workshops. * Collaborate with internal departments, student organizations, and community partners to support successful event outcomes. * Assist in development of event marketing including digital, print, campus displays, and social media posting. * Ensure events reflect Student Affairs mission, student success goals, and inclusive participation. * Assist in budget tracking for events and Student Affairs expenditures. * Process purchase requisitions, vendor coordination, invoices, and supply ordering. General Student Affairs * Assist with outreach and awareness events across the College, as needed. * Provide excellent customer service to faculty, staff, and visitors. * Assist students in completing the admissions process. * Assist with registration, as needed. * Publicize and promote services, resources, and activities of the College. * Work day, evening, and weekend hours as needed. * Assist with recruitment, retention, graduation, and other College-related activities. * Participate in professional and staff development opportunities. * Actively participate in Student Affairs planning, evaluation, and program review. * Treat students and colleagues respectfully, speak to others courteously, and behave in such a way that creates a workplace environment that is marked by trustworthiness, honest but polite communication, and interpersonal interaction that are both personally cordial and professionally appropriate. * Serve on committees as required. * Perform other duties as assigned and other related duties incidental to the work described herein. Salary Range Based on experience. Starting salary range $34,320 to $51,480. Required Qualifications Required Qualifications * Associate degree from a regionally accredited institution required. Skills and Abilities * Ability to work or meet in the evenings and/or on weekends, with advanced notice. * Ability to provide leadership in anticipating and responding to change. * Ability to work effectively and collegially with others. * Ability to use productivity software, including a general knowledge of word processors and spreadsheets, the ability to send and receive email, and to complete and submit electronic forms. * Employees are expected to perform essential computer skills (log on/off a computer, manage and organize files, print/scan forms using a copier, maintain and recall secure passwords and change password(s) routinely per college procedures). * Excellent oral and written communication skills. * Provide exceptional customer services with people internal and external to the institution. * Providing vision and leadership. * Familiarity with and appreciation for the mission of a comprehensive community college. * Flexible and adapts to change. * Willingness to collaborate with multiple departments to achieve excellence for customers and students. Preferred Qualifications * Bachelor's degree from a regionally accredited institution is preferred. * A minimum of 1 to 3 years of pre-qualifying experience is preferred. Physical Demands ADA requirements for this position include critical thinking skills with the ability to process information, analyze data, make assessments, and exercise good judgment to make decisions; possess ease of mobility within the work environment and other areas of campus; and effective use of all forms of communication (oral, visual, auditory), including use of computers. Be able to lift weights up to 10 pounds on a regular basis. Posting Detail Information Posting Number S170P Open Date 12/18/2025 Close Date Open Until Filled Yes Special Instructions to Applicants

Libra Solutions seeking a proactive Office Coordinator to support day-to-day operations in our Huntersville, NC office and remotely support our Denver, CO office. This role is ideal for someone who is highly organized, takes initiative, and is comfortable managing a wide range of responsibilities with minimal supervision. The Office Coordinator will play a key role in maintaining a welcoming and well-functioning office environment, supporting employee needs and coordinating with vendors/building-management. As part of the HR Team, this individual will also serve as a local HR presence, helping to create a positive employee experience and supporting occasional HR-related tasks. This position is based in our Huntersville, NC office. Responsibilities: Manage visitor access and office entry for both Huntersville and Denver locations. Maintain office security protocols and coordinate with building management as needed. Answer, screen, and route incoming phone calls. Accept/sign for deliveries; distribute incoming mail and packages. Monitor and replenish office supplies, first aid essentials, and kitchen inventory; track related expenses. Oversee maintenance of kitchen appliances and coordinate with vendors and external providers. Ensure office is presentable; clean, organized, and welcoming. Serve as liaison with building management for maintenance and facilities-related issues. Arrange travel and accommodation for executive team members and candidates. Support planning and coordination of onsite meetings, team lunches, and occasional events. Provide executive support including food orders, expense handling, and event planning. Perform general administrative and executive support. Assist with onboarding tasks. Support special HR projects on an as-needed basis. Skills & Experience: High School or GED required. Previous experience in office coordination, facilities, or administrative support preferred. Strong critical thinking and problem-solving skills. Self-motivated with ability to work independently and manage multiple priorities. Excellent verbal and written communication skills Friendly, approachable, and customer-focused demeanor. Be customer-focused and a team player. Comfortable using technology to manage remote access and vendor tools. Proficient in Microsoft Office Suite (Excel, Word, Outlook, etc.). Benefits: Libra Solutions offers competitive compensation, benefits that include health, dental and vision plans, 401(k) plan with company matching, Flexible spending accounts and paid time off. #LI-LD1

Provide direct administrative coordination or support to a department and/or group of professionals. The role involves relieving supported individuals of administrative responsibilities in order to enable greater productivity and efficiency. Represents the firm in a professional manner in all communications and may interface with clients and outside parties. Works under moderate supervision due to previous experience/breadth and depth of knowledge of administrative processes. May exercise discretion and judgment and is capable of compiling information requests and determining trends. Performs simple administrative and staff support duties for the organization. Responsibilities include but may not be limited to: Travel & Expense - Arranges complex travel itineraries and submits expense reports in a timely manner. Calendar & Meeting Coordination - Manages calendars by anticipating needs, adjusting for conflicts, and ensuring all logistics (including materials, location, timing, etc.). Employs effective reasoning skills. Info and Data - Updates and maintains contact databases. May include compiling information for inclusion in reports or presentation materials including preparing reports, charts, graphs, or tables as necessary. Office Support - Provides office support to include greeting and interacting with clients, maintaining electronic and hardcopy filing, creating documents, processing invoices, general office management duties, etc. Projects & Processes - Participates in other projects as required. Additional responsibilities as requested. Qualifications: High school education required; Bachelor's degree a plus. At least 2-3 years of experience as an administrative assistant in an office environment. Expertise with Microsoft Outlook, Word, Excel, and PowerPoint. Professional or financial services industry background preferred. Excellent verbal and written communication skills necessary. Willingness to adapt to change. Multitasking abilities. Ability to work in a fast-paced environment. Strong teamwork ability. Attention to detail. Ability to prioritize. Strong organizational skills. Ability to work in a team setting. Ability to maintain confidentiality. Performs complex administrative and staff support duties for the organization.

This administrative position performs a variety of administrative functions to support a high-profile Client site and ensures compliance with legal or regulatory processes, contractual and company mandated requirements. Additionally, this position is responsible for general office and training support and / or may work in a Plant Access Authorization or Fitness for Duty environment. ESSENTIAL FUNCTIONS * The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified according to business necessity. * All assigned duties or tasks are deemed to be part of the essential functions unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions. * Employees are held accountable for successful job performance. Job performance standards may be documented separately and may include functions, objectives, duties, or tasks not specifically listed herein. * In performing functions, duties, or tasks, employees are required to know and follow safe work practices and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions. * All functions, duties, or tasks are to be carried out in an honest, ethical, and professional manner and are to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives. Duties Include * Access control and security functions to include engaging with internal and external customers to understand purpose of visit, and direct as appropriate. * Performing a variety of office administrative functions, such as maintaining office and confidential files, answering phones and email, working in various computer systems and databases. * Maintaining schedules of work, appointments, or workflow processes respective to area of responsibility. * Operating a variety of software application programs, including word processing and/or spreadsheet programs and prepares a variety of documents (such as correspondence, memoranda, reports, papers, charts, statistical tables, messages and other documents) requiring accuracy in spelling and grammar. * Operating a variety of office automation equipment, including copy machines, facsimile machines, networked computers, laser printers, shredders, scanners, and other electronic equipment. * May be responsible for directing, motivating, training, and coaching others * Cross training with other departments as necessary, and support other departments as needed. * Carries out specific tasks and duties of a similar nature and scope as required for the assigned site.

Follow Your Calling, Find Your Career Please Apply By: Wednesday, December 24, 2025 Pay starts at $20.00/hr At Mecklenburg County, you'll have the chance to build a career as unique as you are with support, inclusive culture and technology to become the best version of you. We're counting on YOUR unique voice and perspective to help Mecklenburg County become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all. Did you know that Mecklenburg County Park and Recreation proudly hosts many community events each year? Hummingbird Festival, The Senior Games and Festival in the Park are just a few that our employees and residents look forward to every year! Mecklenburg County Park and Recreation Department (MCPRD) strives to enrich the lives of our residents. We do this by providing exciting and safe recreational amenities and programs, change to improve our resident's fitness levels and decrease health care costs. This contributes to a sense of community through events and spaces for the public to socialize, thereby increasing property values and providing tourism venues. We protect open space, natural areas, and our treasured tree canopy through stewardship. We play a critical role in ensuring Mecklenburg County achieves its vision that the county "will be a community of pride and choice for people to LIVE, WORK and RECREATE." The department serves a population exceeding one million residents and serves the City of Charlotte, six towns, and the unincorporated areas of the county covering 523 square miles. In addition, the department manages over 21,000 acres and 230+ parks, nature preserves, greenways and facilities. The Mecklenburg County Park & Recreation Department is continually recognized for its cutting-edge programs, state-of the-art facilities and unique partnerships. Our success is rooted in our staff. If you are interested in joining a dynamic team, dedicated to building a better community, and being recognized as leaders both in our community and across the country, then Mecklenburg County has great opportunities for you. POSITION SUMMARY Mecklenburg County Park and Recreation is seeking a service-oriented Part Time Campground Support Assistant to join our team at McDowell Nature Preserve. This position will assist with overseeing the daily operations and maintenance of campground facilities to ensure a safe, clean, and welcoming environment for visitors. The incumbent will participate in inspecting and maintaining campsites, restrooms, trails, and communal areas, as well as operating equipment for landscaping and repairs. The selected candidate will also provide exceptional customer service by assisting guests with reservations, check-ins, and inquiries, while also enforcing campground rules and responding to emergencies. Additionally, they will also perform recordkeeping, inventory tracking, and report preparation. The preferred candidate would possess strong communication skills and have experience with basic maintenance tools and safety protocols. This position is well-suited for individuals who thrive in hands-on environments and are committed to enhancing the outdoor experience for all campers. This position will work approximately 29 hours per week and will require flexibility with a schedule that includes daytime hours, evenings, weekends, and holidays based on operational needs. By applying to this position, you are eligible to be considered for a similar role, in which you meet the minimum qualifications for, at other Park and Recreation locations should they become available. If you are looking to grow in your career, or transition laterally into a new role, don't miss this opportunity to apply! PREFERRED QUALIFICATIONS * Exceptional customer service and communication skills * Ability to thrive in a collaborative team environment ESSENTIAL FUNCTIONS * Provide administrative support to internal departmental staff * Respond to inquiries and resolve administrative issues that may arise * Prepare written correspondence such as memos, forms and emails * Create, maintain, organize and enter information into databases and use various computer applications * Operate office equipment, fax machines, copiers, or phone systems and arrange for needed repairs * Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as correspondence, or other material * Operate mail systems and coordinate the flow of information, internally or externally * Schedule, confirm and maintain meetings, events, and schedules * Compose, type, and distribute information such as meeting notes, agendas, and general information MINIMUM QUALIFICATIONS Experience: Minimum of two (2) years of administrative experience Education: High School Diploma or equivalent Combination of relevant education and relevant experience accepted?: Yes Licenses/Certifications: May require a North Carolina or South Carolina Driver's License and County Driving Privileges Computer Skills: Proficient in various computer applications including Microsoft Office Suite and Excel KNOWLEDGE, SKILLS, AND ABILITIES Knowledge: * Administrative and clerical procedures and systems using various computer applications, managing files and records * Principles and processes for providing customer and employee services * Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar Skills: * Customer service * Coordination and organization * Judgment and decision making * Time management Abilities: * Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures * Building Customer Loyalty: Effectively meeting customer needs; building productive customer relationships; taking responsibility for customer satisfaction and loyalty * Building Trust: Interacting with others effectively to build confidence in one's intentions and those of the organization * Initiating Action: Taking prompt action to accomplish objectives; take action to achieve goals beyond what is required; being proactive * Managing Work: Effectively managing work time and resources to ensure that duties are completed efficiently * Stress Tolerance: Maintaining stable performance under pressure or opposition; handling stress in a professional manner acceptable to others and to the organization WORK ENVIRONMENT Incumbent will work indoors in an office setting REASONABLE ACCOMMODATIONS STATEMENT To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. DISCLAIMER STATEMENT This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor's request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations.

Date Opened: Monday, December 15, 2025 12:00 AM Department: Charlotte Area Transit System Department Administrative Support Salary: $59,134.00 - $73,917.00 Commensurate with Experience Welcome to the City of Charlotte Charlotte is America's Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents. Our guiding principles include: * Attracting and retaining a skilled and diverse workforce * Valuing teamwork, openness, accountability, productivity, and employee development * Providing all customers with courteous, responsive, accessible, and seamless quality services * Taking initiative to identify, analyze, and solve problems * Collaborating with stakeholders to make informed decisions SUMMARY The Charlotte Area Transit System (CATS) is seeking a public service driven Administrative Officer to join a diverse team of professionals that is responsible for planning, developing, and implementation public transportation improvements to the Charlotte region. This position provides administrative support for the Chief Development Officer and the Charlotte Area Transit System's (CATS) Development division. The Administrative Officer performs independent work requiring strong organizational skills and an ability to prioritize work assignments in a rapidly changing fast-paced environment. Major Duties and Responsibilities: Responsibilities include, but are not limited to: * Enters purchase requisitions and monitors the budget for the division in the financial system; prepares and monitors financial reports. * Supports organization of various plans, polices, and related documents. * Assists in the administration and management of public and internal committees. * Schedules, prepares agendas, and takes meeting minutes for a variety of staff and project meetings. * Assists in the development and preparation of the annual budget request. * Prepares and tracks travel and expense requests. * Prepares a variety of memoranda, letters, reports, and other documents. * Conducts research and performs limited analyses. * Acts as Record Management Liaison for the division. * Provides general administrative support for professional and technical staff. * Performs other administrative and support duties as assigned. * As part of your responsibility to support the CATS Safety Culture, report safety concerns and issues through the various methods established by CATS as outlined in the ASP. Knowledge, Skills & Abilities: * The successful candidate will have administrative experience supporting a large staff and have demonstrated knowledge associated with budget preparation and personnel administration, or the ability to acquire such knowledge during a reasonable training period. * Excellent written and oral communication and interpersonal skills. * The ability to establish and maintain effective working relationships with all levels of staff, customers, public officials, and stakeholders. * A high degree of professionalism, integrity, and commitment to quality. * Ability to work in a team environment. * Ability to convey information effectively and discreetly. * Computer software proficiency, including Microsoft Word, Excel, and PowerPoint. * Thorough knowledge of business English, spelling, punctuation, and business mathematics. * Experience with Workday, the City of Charlotte's financial software, and a current Notary Licensure is preferred. Minimum Qualification: * Associate's Degree with 3 years of experience; or Bachelor's Degree and 1 year of experience; or any equivalent combination of experience and training. * A valid driver's license and the ability to obtain a City Driving Permit are required. Preferred Qualification: Individuals with prior experience in public service or related industries are highly desirable. CONDITIONS OF EMPLOYMENT The City's Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check. Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate's written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports. Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments. The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, disability, sexual orientation, political affiliation or on the basis of actual or perceived gender as expressed through dress, appearance, or behavior. Our culture is to serve the community honorably. HOW TO APPLY Apply online. Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job. You are welcome to visit the City of Charlotte Human Resources Department lobby, where self-service application kiosks are available. They are located in our office at 700 East 4th Street, Suite 200, Charlotte, NC 28202. We are open Monday through Friday, from 9:30 a.m. to 3:30 p.m. (EST), excluding official City holidays. For questions about your application or the hiring process, please email **************************. The City of Charlotte is committed to making our services and programs accessible to all. Upon request, auxiliary aids, written materials in alternate formats, language access, and other reasonable accommodations or modifications will be provided. To make a request, please fill out the Innovation & Technology ADA request form or call ************. BENEFITS The City of Charlotte provides a comprehensive benefits package to eligible employees. Click here to learn more about the City of Charlotte's benefits. The City of Charlotte is a drug and alcohol-free workplace.

The Student Affairs Administrative Support Specialist provides comprehensive administrative assistance to the Vice President of Student Affairs and Enrollment Management, supporting day-to-day operations, communications, scheduling, and project management. The position also coordinates, plans, and executes student affairs events including student engagement programs, recognition ceremonies, orientation activities, and other divisional initiatives. This role enhances student experience through seamless event logistics, strong organizational support, and effective cross-campus collaboration. Physical Demands ADA requirements for this position include critical thinking skills with the ability to process information, analyze data, make assessments, and exercise good judgment to make decisions; possess ease of mobility within the work environment and other areas of campus; and effective use of all forms of communication (oral, visual, auditory), including use of computers. Be able to lift weights up to 10 pounds on a regular basis. Required Qualifications Required Qualifications Associate degree from a regionally accredited institution required. Skills and Abilities Ability to work or meet in the evenings and/or on weekends, with advanced notice. Ability to provide leadership in anticipating and responding to change. Ability to work effectively and collegially with others. Ability to use productivity software, including a general knowledge of word processors and spreadsheets, the ability to send and receive email, and to complete and submit electronic forms. Employees are expected to perform essential computer skills (log on/off a computer, manage and organize files, print/scan forms using a copier, maintain and recall secure passwords and change password(s) routinely per college procedures). Excellent oral and written communication skills. Provide exceptional customer services with people internal and external to the institution. Providing vision and leadership. Familiarity with and appreciation for the mission of a comprehensive community college. Flexible and adapts to change. Willingness to collaborate with multiple departments to achieve excellence for customers and students. Preferred Qualifications Bachelor's degree from a regionally accredited institution is preferred. A minimum of 1 to 3 years of pre-qualifying experience is preferred.