Administrative coordinator jobs in San Buenaventura, CA

You may choose to display a cookie banner on the external site. You must specify the message in the cookie banner and may add a link to a relevant policy. If you are unfamiliar with these requirements, please seek the advice of legal counsel.Coordinator, Business & Legal Affairs page is loaded## Coordinator, Business & Legal Affairslocations: Santa Monica, California: Los Angeles, Californiatime type: Full timeposted on: Posted 2 Days Agojob requisition id: UMG-23545We are UMG, the Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.**How we LEAD:**Interscope Capitol Records is currently seeking a Coordinator who is very efficient and highly attuned to the smallest of details. The right candidate will also possess a strong sense of discretion and confidentiality and will ideally have experience in supporting a team within a Business Affairs or music licensing environment.The position will perform a variety of duties, and the candidate for this job must be able to liaise with all levels of personnel and departments, to help assist with the release of music and videos by label artists. This position has a strong focus on clearances and problem solving, and doing the necessary work to help accomplish the goals of the label and its artists.The ideal candidate is a motivated self-starter who possesses a strong ability to multi-task, works well under pressure with tight time deadlines, and has a passion for music. Prefer a candidate with at least 2-3 years of music licensing experience, who is looking to take the next step in their career by learning a lot, and doing a lot.* This position is responsible for providing support to the SVP of Business Affairs and members of the Business & Legal Affairs team.* Answer phones and direct inquiries appropriately with the utmost professionalism and courtesy.* Review incoming document deliveries and distribute accordingly.* Schedule meetings and conference calls.* Make travel arrangements and complete travel and expense reports.* Assist with and be part of the team ensuring that all necessary side-artist and sample clearances are obtained for the release of a song and/or video.* Assist with getting all necessary paperwork for processing payments.* Advise and assist on clearance rights and splits for compilations and master use synch licenses* Coordinate and participate on shared projects with all levels of staff* Keep detailed and organized information tracking chart.* Other duties as assigned.**Bring your VIBE:*** 2-3 years experience within entertainment or business legal affairs preferred* BA in business administration, music, or related degree preferred* Proficient in Microsoft Office suite* Must thrive in a fast pace environment and able to work under limited supervision* Excellent written, verbal, and outgoing/upbeat interpersonal skills* Highly dependable, proactive and can be relied upon to complete tasks* Willingness to aggressively chase down information* Ability to work quickly and accurately under pressure* Ability to multi-task and prioritize* Ability to perform research, summarize info and report back findings**Perks Playlist:*** Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit* Comprehensive medical, dental, vision, and FSA options, as well as: + 100% coverage for out-patient mental health services + Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year) + A lifetime fertility support allowance of $30,000 to plan participants + Student Loan Repayment Assistance and Tuition Reimbursement + 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation* Variety of ways to prioritize much-needed time away from work including: + Flexible Paid Time Off (PTO) for exempt employees + 3-weeks PTO for non-exempt employees + 2-weeks paid Winter Break + 10 Company Holidays (including Juneteenth and Wellbeing Day) + Summer Fridays (between Memorial Day and Labor Day) + Generous paid parental leave for every type of parent Check out our full overview of benefits on the of the career site.**Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.** **Universal Music Group is an Equal Opportunity Employer**We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.For more information, please click on the following links.E-Verify Participation Poster:E-Verify Right to Work Poster: |## **Job Category:**Business & Legal Affairs**Salary Range:**$45,010 - $73,480The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply. #J-18808-Ljbffr

Goldco is a growing financial services firm seeking a dedicated Office Administrator to support our team on-site at our Calabasas office. The ideal candidate is a reliable professional with expertise in customer service, completing data-entry with a high level of accuracy, and a natural ability to multitask. We are looking for someone with excellent communication skills and resourcefulness, as well as a strong work ethic and positive attitude. Must be able to effectively communicate between management, customers and other departments within the firm. We are a lean, tight-knit team and we are looking for a long-term team member. ***This is an in-office role in Calabasas, CA from 7am-4pm. Must be able to reliably commute to the Calabasas office Monday-Friday*** Day-to-Day Responsibilities: Manage a high volume of incoming and outgoing documentation and mail while faxing, scanning, emailing and filing those records appropriately- must be excellent at multitasking and prioritizing tasks based on level of urgency Point of contact between building management, maintenance, vendors and greet all visitors Inventory and upkeep of kitchen and supply room to ensure they are regularly stocked, organized, and clean Maintain an up to date team credit card reconciliation Manage answering and transferring incoming calls to the appropriate department Assist all departments with miscellaneous tasks as needed May require overtime on occasion Qualifications: 3+ years of experience in a similar role is required Calm demeanor; able to handle pressure with ease Able to maintain confidentiality with customer information Excellent time management skills Personable and customer service-oriented Possess excellent oral and written communication skills High attention to detail with speed and accuracy in daily operations Excellent computer skills; basic knowledge of Google Suite Experience with Salesforce a plus Consistent attendance, must be punctual and reliable Perks/Benefits: Health benefits after 30 days, company matched 401k after 60 days, and discretionary bonus/incentives available for performance Accrued paid time off, sick time, and paid holidays. Friendly office culture and atmosphere! Coffee bar, snacks, office lunches/gatherings Physical Demands: Must be able to remain in a stationary position at least 75% of the time Regularly move boxes weighing up to 30 pounds Constantly operates a telephone, computer and other office productivity machinery, such as a scanner, copy machine, and computer printer Must be able to effectively communicate with co-workers, customers and other third-parties Hours of operation are Monday through Friday, 7:00 am - 4:00pm. The expected pay range for this role is $20.00-$25.00 per hour. The base salary range for this position is listed above. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here. Equal Opportunity Employer: We support a diverse workforce and are a Drug Testing and Equal Opportunity Employer. We do not discriminate against individuals on the basis of race, creed, color, gender, religion, national origin, age, disability, veteran status, pregnancy, marital status, citizenship status, sexual orientation, gender identity, genetic information, or any other classification protected by applicable laws.

Employment Type: Full-Time Plug is the only wholesale platform built exclusively for used electric vehicles. Designed for dealers and commercial consignors, Plug combines EV-specific data, systems and expertise to bring clarity and confidence to the wholesale buying and selling process. With the addition of Trade Desk™, dealers can quickly receive cash offers or list EV trade-ins directly into the auction, removing friction and maximizing returns. By replacing outdated wholesale methods with tools tailored to EVs, Plug empowers dealers to make faster and more profitable decisions with a partner they can trust. For more information, visit ***************** The Opportunity Plug is seeking an Operations Coordinator to manage essential processes that keep our platform running smoothly in a proactive manner. You'll work closely with the Sales team to verify dealer eligibility, research and list vehicles for sale, and oversee post-sale transactions such as payments, title processing, and transportation dispatching. Additionally, you'll handle customer concerns and collaborate across teams to improve workflows. This role is perfect for someone detail-oriented and excited to contribute to Plug's mission of revolutionizing the EV market. What You'll Do... Operational Support: Assist in the day-to-day coordination of Plug's auction operations, including customer onboarding, inventory management and transaction monitoring. Collaborate with the Sales team to serve as a checks and balances point, ensuring compliance for onboarding dealers. Dealer & Vehicle Management: Research and verify vehicle information to onboard and list vehicles for sale on Plug's platform. Handle post-sale transactions, including but not limited to: Payments Title processing Transportation dispatching Coordination of optional services Arbitration management Process Optimization: Work cross-functionally to regularly review and improve operational processes, ensuring scalability and efficiency. Partner with the product team to provide feedback and enhance tools and systems to support operations. Customer Coordination: Serve as the primary point of contact for buyers and sellers during operational processes, ensuring a seamless transaction experience. Data Management & Reporting: Maintain detailed records of auction activity and generate reports for internal stakeholders. Leverage CRM tools (e.g., Hubspot) and inventory systems to manage operational data effectively. Cross-Functional Collaboration: Partner with leadership to align operations with company-wide goals and objectives. Act as a liaison between sales, product, and operations teams to ensure smooth cross-departmental communication. What You'll Bring... 1-3 years of experience in operations, logistics, or a similar role, preferably in a startup, automotive, or technology sector. Familiarity with operational tools and systems such as CRMs (e.g., Hubspot) and inventory management platforms. Exceptional organizational and multitasking abilities. Strong communication and interpersonal skills for cross-team collaboration and customer interaction. Analytical mindset to identify issues and recommend data-driven solutions. Passion for contributing to the EV market and a sustainable future. Adaptability to thrive in a fast-paced, evolving environment. Attention to detail and commitment to operational excellence. Compensation & Benefits W2 Salary: $70,000 - $75,000 Medical, Dental, Vision This full-time position is based in Santa Monica, CA. We welcome candidates from all locations to apply, provided they are willing to relocate to Plug HQ for the role. Relocation assistance will not be provided for successful candidates. Plug is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Next Steps: Ready to build something from scratch and lead with impact? We'd love to meet you. Email ****************** with your best pitch as to why we should connect with you!

The Administrative Assistant III provides analytical and specialized administrative support to relieve executive, administrative and line managers of complex details and advanced administrative duties. In this role, one provides daily administrative tasks to support a specialized function(s) of the organization. Position Responsibilities * Scheduling meetings and coordinate meeting logistics, including luncheons * Documenting technical meetings and follow up on action items/commitments * Working jointly with project leads to ensure proper information and documentation transfer throughout the life of a project * Scheduling calendars and handling travel and logistical issues for team members * Assisting in preparation of Consulting Agreements, Non-Disclosure Agreements, Staffing Requisitions, etc. * Preparing and tracking Purchase Requisitions and Expense reports * Contacts company personnel at all organizational levels to gather information and prepare reports, while maintaining confidentiality * Coordinates activities between departments and outside parties * Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice Basic Qualifications (Required Skills & Experience) * Minimum of 3-5 years' experience as an Administrative Assistant * High School diploma or GED Equivalent required is required or equivalent combination of experience and education * Experienced in researching, organizing and coordinating multiple clerical projects within tight deadlines * Experienced and proficient with Microsoft applications (Word, Excel, PowerPoint, Visio). * Previous experience working in aerospace industry is desired Other Qualifications & Desired Competencies * Consistently demonstrates effective communication skills - written and verbal. * Maintains a professional demeanor with a high level of customer service * Consistent in demonstrating sound organization, prioritization, multi-tasking and planning skills while efficiently prioritizing work load * Skilled at follow-up/follow-through while maintaining professionalism * Exhibits strong interpersonal skills and works well with all level of employees up to Senior Management * Applies acquired job skills and company policies and procedures to complete assigned tasks * Consistently follows established procedures on routine work and typically requires instructions only on new assignments * Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties * Displays strong initiative and drive to accomplish goals and meet company objectives * Takes ownership and responsibility for current and past work products * Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company * Focuses on teamwork and puts the success of the team above one's own interests Physical Demands * Ability to work in an office environment (Constant) * Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent) * Uses hands and fingers to handle, control or feel objects (Frequent) * Bending, crouching, kneeling and reaching to file and maintain files (Frequent) * Ability to lift and carry objects of varying sizes and shapes up to 5-10 pounds (Occasional) Clearance Level No Clearance The salary range for this role is: $26 - $37 AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate's work experience, education/training, and key skills. ITAR Requirement: This position requires access to information that is subject to compliance with the International Traffic Arms Regulations ("ITAR") and/or the Export Administration Regulations ("EAR"). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment's determination that it will be able to obtain an export license in a time frame consistent with AeroVironment's business requirements. A "U.S. person" according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements. Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: ********************************** We also encourage you to review our company website at ******************** to learn more about us. Principals only need apply. NO agencies please. Who We Are Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we've been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world's most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution's permanent collection in Washington, DC. Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty - and succeed. What We Do Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems. Agencies of the U.S. Department of Defense and allied military services use the company's hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition. We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status. ITAR U.S. Citizen, U.S. Permanent Resident (Green Card holder), asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) or a person approved for an export license from the appropriate governing agency.

VSolvit is seeking the individual that has an Active Secret Clearance and with skills to perform clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to US Navy. This position requires an individual to interface with all levels of the command staff, departments, divisions and others to ensure that responses to action items, data calls, information, or problem resolution are properly acted upon. The position demands consistency of office operations by independently responding to many of the routine inquiries or ensuring that members of the staff provide support in response to technical tasks. The ideal candidate will handle differing situations, problems, and deviations in the work of the office according to the supervisor's general instructions, priorities, duties, policies, and program goals. Additional duties may include screening incoming correspondence; personally responding to requests for information concerning office procedures; determines which requests should be handled by the supervisor, appropriate staff member or other offices; making arrangements for conferences and meetings and assembles established background materials, as directed. As with any position, additional expectations exist. Some of these include, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), staying focused on the assigned tasks, and completing other tasks as assigned. Basic Qualifications and Requirements High School Diploma or GED Equivalent Active Secret Clearance 2+ years' of administrative experience 2+ years' Microsoft Office Suite: Word, Excel, Outlook, and PowerPoint 2+ years' operating various office equipment: copiers, fax machines, typewriter, scanner, and telephone answering systems Must be a US Citizen If applicable: If you are or have been recently employed by the U.S. government, a post-employment ethics letter will be required if employment with VSolvit is offered Preferred Skills AA degree in Business Administration preferred 5+ years experience working in DoD or government environment 5+ years experience with DoD terminology, correspondence, and filing standards 5+ years experience utilizing the Department of Defense (DoD) Defense Travel System (DTS) Company Summary Join the VSolvit Team! Founded in 2006, VSolvit (pronounced 'We Solve It') is a technology services provider that specializes in cybersecurity, cloud computing, geographic information systems (GIS), business intelligence (BI) systems, data warehousing, engineering services, and custom database and application development. VSolvit is an award winning WOSB, CA CDB, MBE, WBE, and CMMI Level 3 certified company. We offer a customizable health benefits program that best meets the needs of its employees. Offering may include: medical, dental, and vision insurance, life insurance, long and short-term disability and other insurance products, Health Savings Account, Flexible Spending Account, 401K Retirement Plan options, Tuition Reimbursement, and assorted voluntary benefits. Our goal is to grow together and enjoy the work that we do as a team. VSolvit LLC is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.

Provides short-term administrative support to a City department, division, function and/or special project. Assists in performing specific and miscellaneous duties, as assigned. Works under the administrative supervision of a professional or management staff member who outlines work, frequently reviews work in progress and carefully reviews work upon completion. NOTE: The current vacancy is in the Department of Transportation. The eligibility list that will be established from this recruitment will be used to fill any Administrative Intern (As-Needed) vacancies that occur throughout City departments during the life of the list. This is a temporary position without benefits. Representative Duties Conducts field investigations and surveys of various organizational and administrative studies. Gathers, complies and conducts analysis of data for departmental studies and/or projects. Prepares charts, tables and diagrams. Maintains applicable records and files, as assigned. Performs administrative and clerical duties, as assigned. Performs other related duties, as assigned. Requirements Knowledge of: Principles and practices of public administration General research and analysis methods and techniques Basic office procedures and standard office equipment Effective customer service techniques Ability to: Follow oral and written instructions Communicate effectively both in writing and orally Research and interpret complex technical information Write clear and concise reports Perform mathematical calculations Provide effective customer service Establish and maintain effective and cooperative working relationships with City employees and the general public Skill in: The use of a personal computer and applicable software applications Reading, writing and communicating in English at an appropriate level Basic mathematics Education, Training and Experience: Graduation from high school or the equivalent. Must be a student in good standing at an accredited college or university with major course work in public administration or a closely related field and maintain full-time student status (minimum 9 semester units) at an accredited college or university. NOTE: You must upload and attach a copy of your college level transcripts (official or unofficial) with your online application. Failure to do so will result in your application being disqualified. Supplemental Information How to Apply: Applicants must submit a completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process. You must attach a copy of your college level transcripts to your online application. Applicants who indicate receipt of college level coursework from a foreign institution must provide United States credential equivalency verification along with a copy of your college transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so will result in your application being evaluated without the education being considered. NOTE: Be sure to include volunteer experience, if applicable, when completing your application. Selection Process: All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position. All applicants will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Background Investigation: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation. Inclusion & Diversity Statement The City of Santa Monica is a progressive, inclusive and culturally rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact. The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us! Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call **************, TDD ************** (Hearing Impaired Only). Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination. This is a temporary hourly position without benefits. The City of Santa Monica provides a deferred compensation (457) retirement plan for its as-needed (temporary) employees who are not eligible for coverage under the California Public Employees Retirement System (CalPERS). The City and as-needed employee are each required to contribute 3.75% of wages to the deferred compensation plan. As-needed employee contributions will be deducted from paychecks on a pre-tax basis. 01 The Administrative Intern (As-Needed) position requires you to be a student in good standing at an accredited college or university with a major in public administration or a closely related field and maintain full-time student status (minimum 9 semester units) at an accredited college or university. If you meet this requirement, you are required to submit a copy of your college level transcripts (official or unofficial) with your online application that demonstrates you are a current student. Failure to do so will result in your application being disqualified. Did you attach a copy of your college level transcripts? * Yes * No 02 Administrative Interns must be a student in good standing at an accredited college or university and maintain full-time student status (minimum 9 semester units). Please indicate your current student status. * I am currently a full time student (Minimum 9 semester units or 12 quarter units) * I am currently a part time student (Less than 9 semester units or 12 quarter units) * I am not a current student 03 What college or university are you currently attending? If you are not a current student, please mark not applicable (N/A) 04 If you are a current undergraduate student, please indicate your year of study. * Freshman * Sophomore * Junior * Senior * I am currently a graduate student (or above) * I am not a current student 05 If you are a current graduate student (or other), please indicate your degree program. * MA/MS/MBA * PHD * JD * I am currently an undergraduate student * I am not a current student 06 What is your field of study (major)? If you are not a current student, please mark not applicable (N/A). 07 What is your anticipated date of graduation? If you are not a current student, please mark not applicable (N/A). 08 The Administrative Intern position requires that you still retain student status next semester (or quarter). Will you be returning to higher education in Spring 2026? * Yes * No 09 Please indicate what interests you in the Administrative Intern position for the City of Santa Monica. Required Question Employer City of Santa Monica Address 1685 Main Street, Room 101 P.O. Box 2200 Santa Monica, California, 90401 Phone ************ Website *******************************************************

Join Amgen's Mission of Serving Patients At Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission-to serve patients living with serious illnesses-drives all that we do. Since 1980, we've helped pioneer the world of biotech in our fight against the world's toughest diseases. With our focus on four therapeutic areas -Oncology, Inflammation, General Medicine, and Rare Disease- we reach millions of patients each year. As a member of the Amgen team, you'll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you'll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career. Administrative Coordinator - Global Development, Oncology Late Development Team What you will do Let's do this. Let's change the world. In this vital role you will provide comprehensive and high-level administrative support to Executive Directors, Directors, and cross-functional teams within the Global Development Oncology Late Development organization. This role requires exceptional organizational skills, strong attention to detail, and the ability to handle multiple priorities in a fast-paced, dynamic environment. The AC will partner closely with internal stakeholders and external collaborators to ensure seamless operations and efficient coordination of departmental activities. * Manage complex calendars and schedule meetings across multiple time zones (Outlook) for individual leaders and team functions * Coordinate functional processes including invoicing, purchase orders, and vendor-related activities * Arrange domestic and international travel and prepare corresponding expense reports * Support development and formatting of slide presentations * Perform general administrative duties, including maintaining distribution lists, contact lists, and organizational personnel records * Organize and manage departmental administrative files and documentation * Manage administrative aspects of relationships with external experts, vendors, and partners * Plan and coordinate local and international meetings, including travel logistics, visitor arrangements, and accommodations * Reserve and prepare meeting rooms, ensuring all logistics, equipment, and catering needs are met * Organize and facilitate large on-site and off-site meetings * Assist with special projects and initiatives as requested by Executive Directors and department leadership * Maintain membership, subscriptions, and departmental dues * Initiate and facilitate cross-functional meetings * Manage timely registration for conferences, congresses, seminars, and internal events * Provide backup administrative support to other department ACs as needed What we expect of you We are all different, yet we all use our unique contributions to serve patients. The administrative professional we seek is a solution oriented individual with these qualifications. Basic Qualifications: Associate's degree and 2 years of administrative experience Or 2 years in a technical school setting with hands-on experience Or High school diploma / GED and 4 years of administrative experience Preferred Qualifications: * Positive, proactive mindset with a solution-oriented approach * Proficiency with Amgen systems, technologies, and platforms * Polite, professional, and highly collaborative team player * 5+ years of administrative support experience within Amgen, supporting large teams and varying leadership levels * Strong written, verbal, and presentation communication skills * Advanced proficiency in MS Excel, PowerPoint, Word, SharePoint, SAP, and Learning Management Systems * Experience supporting remote staff * Highly organized with strong problem-solving skills and the ability to work effectively across cross-functional teams * Strategic thinker with the ability to anticipate needs and resolve logistical challenges * Ability to thrive in a fast-paced, deadline-driven environment * Demonstrated discretion and professionalism in handling confidential information What you can expect of us As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we'll support your journey every step of the way. The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications. In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include: * A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts * A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan * Stock-based long-term incentives * Award-winning time-off plans * Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies. Apply now and make a lasting impact with the Amgen team. careers.amgen.com In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. Application deadline Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position. Sponsorship Sponsorship for this role is not guaranteed. As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease. Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. . Salary Range 70,085.00 USD - 88,142.00 USD

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. What you will do Let's do this. Let's change the world. In this vital role you will provide comprehensive and high-level administrative support to Executive Directors, Directors, and cross-functional teams within the Global Development Oncology Late Development organization. This role requires exceptional organizational skills, strong attention to detail, and the ability to handle multiple priorities in a fast-paced, dynamic environment. The AC will partner closely with internal stakeholders and external collaborators to ensure seamless operations and efficient coordination of departmental activities. Manage complex calendars and schedule meetings across multiple time zones (Outlook) for individual leaders and team functions Coordinate functional processes including invoicing, purchase orders, and vendor-related activities Arrange domestic and international travel and prepare corresponding expense reports Support development and formatting of slide presentations Perform general administrative duties, including maintaining distribution lists, contact lists, and organizational personnel records Organize and manage departmental administrative files and documentation Manage administrative aspects of relationships with external experts, vendors, and partners Plan and coordinate local and international meetings, including travel logistics, visitor arrangements, and accommodations Reserve and prepare meeting rooms, ensuring all logistics, equipment, and catering needs are met Organize and facilitate large on-site and off-site meetings Assist with special projects and initiatives as requested by Executive Directors and department leadership Maintain membership, subscriptions, and departmental dues Initiate and facilitate cross-functional meetings Manage timely registration for conferences, congresses, seminars, and internal events Provide backup administrative support to other department ACs as needed Additional Qualifications/Responsibilities We are all different, yet we all use our unique contributions to serve patients. The administrative professional we seek is a solution oriented individual with these qualifications. Basic Qualifications: Associate's degree and 2 years of administrative experience Or 2 years in a technical school setting with hands-on experience Or High school diploma / GED and 4 years of administrative experience Preferred Qualifications: Positive, proactive mindset with a solution-oriented approach Proficiency with Amgen systems, technologies, and platforms Polite, professional, and highly collaborative team player 5+ years of administrative support experience within Amgen, supporting large teams and varying leadership levels Strong written, verbal, and presentation communication skills Advanced proficiency in MS Excel, PowerPoint, Word, SharePoint, SAP, and Learning Management Systems Experience supporting remote staff Highly organized with strong problem-solving skills and the ability to work effectively across cross-functional teams Strategic thinker with the ability to anticipate needs and resolve logistical challenges Ability to thrive in a fast-paced, deadline-driven environment Demonstrated discretion and professionalism in handling confidential information What you can expect of us As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we'll support your journey every step of the way. The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications. As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease. Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. . Salary Range 70,085.00 USD - 88,142.00 USD

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description Primarily responsible for processing requests for new carpool program participants for program enhancement in August/September; updating FAQ's and Communications to increase customer service and looking for areas of continuous improvement for the carpool registration process. Additional responsibilities include managing complex administrative support activities (calendaring meetings, trainings, etc.), assisting supervisor/team in coordination of solutions to issues as discovered with new program implementation, providing management with status/activity reports,. Assisting staff members with the compiling documents. Will also be responsible for taking, transcribing, and distributing meeting minutes, project tracking (i.e. budget, database, timelines. Qualifications High school diploma OR GED Additional Information Why Kelly? As a Kelly Services candidate you will have access to numerous perks, including: Exposure to a variety of career opportunities as a result of our expansive network of client companies Career guides, information and tools to help you successfully position yourself throughout every stage of your career Access to more than 3,000 online training courses through our Kelly Learning Center Group-rate insurance options available immediately upon hire* Weekly pay and service bonus plans IMPORTANT NOTE: This position is recruited by a remote Kelly branch, NOT your local Kelly Services, Inc. office. For immediate consideration contact Deb Evers at 715-446-1755.

Salary $31.87 - $38.74 Hourly Job Type Regular Full-time Job Number 2025-12 Department Administrative Services Division Information Services Opening Date 12/09/2025 Closing Date 12/23/2025 12:00 PM Pacific * Description * Benefits * Questions Description/Duties and Responsibilities This position will be responsible for providing a wide range of clerical and technology-related support, including project and industry research, budget management, and contract coordination for the Information Services division. Duties and Responsibilities: * Assists with technology research for projects, including software licensing; legal and regulatory technology impacts; vendor technology demonstrations; and new technology trends, including Artificial Intelligence, Smart City initiatives, and municipal broadband * Assists with monitoring technology-related state and federal grants, determining eligibility, preparing application materials, and managing the submission process * Oversees administration of the City's Online Cybersecurity Awareness Training Program * Provides clerical support for the Information Services Manager and division staff, including answering incoming phone calls, receiving, sorting, and processing mail, ordering department supplies, maintaining calendars, and scheduling and setting-up for internal and/or external meetings * Composes, proofreads, and formats a variety of documents, memos, reports, and general correspondences * Assists with planning and coordinating events such as annual cybersecurity month awareness which includes coordinating and securing location sites, purchasing supplies, preparing event materials, and arranging event setup * Coordinates travel and training for division staff * Tracks information for telecommunications, inclusive of wireline and wireless billing and accounting systems; tracks and updates asset inventory; and produces monthly reports * Coordinates with internal and external resources for development and delivery of Citywide staff software and technology-related trainings, including Microsoft Office suite, agenda management system, electronic document management system, VoIP phone system, and enterprise resource planning (ERP) system * Creates requisitions and purchase orders; tracks payments; processes and codes invoices; and prepares credit card statements * Prepares, routes, renews, and tracks contracts, insurance, and requests for proposals * Assists the division with annual budget preparation, including reviewing, tracking, and compiling information for the division budget and coordination of quarterly budget reviews Coordinates staff and resources to test, troubleshoot, address, and document mission critical applications/systems for emergencies or disasters Education and Experience * High school diploma or GED equivalent * One year of clerical support experience in a fast-paced environment * Associate's degree in Computer Science, Political Science, or related field is highly desirable * Experience working in the technology sector or performing technology-related research in a fast-paced environment is highly desirable * Knowledge of key technology concepts and principles is highly desirable * Familiarity with using online databases, search engines, and websites to conduct research * Possession of, or ability to obtain, a valid Class C California driver license * Any combination of education and experience that has provided the knowledge, skills, and abilities necessary will be considered Knowledge and Abilities * Possesses analytical abilities, including independently conducting research and summarizing findings into actionable summaries. * Self-motivated and the ability to work both independently and as part of a cohesive team * Ability to quickly learn new software applications * Strong attention to detail and the ability to produce work that is both accurate and complete * Strong computer skills and proficiency in Microsoft Outlook, Word, PowerPoint, Excel, and social media, including the ability to create PowerPoint presentations * Strong written communication skills and knowledge of business English, spelling, grammar, and punctuation rules and the ability to correctly proofread and edit correspondence for accuracy and relevance * Strong interpersonal skills and the ability to establish and maintain effective working relationships, both internally and externally * Strong customer service abilities, including effectively resolving concerns and handling challenging situations Strong organizational skills and the ability to effectively prioritize daily workload, coordinate multiple projects simultaneously, be flexible to changing priorities, and meet time-sensitive deadlines * Ability to maintain confidentiality and exercise sound judgment and discretion * Ability to lift, drag, and push files, paper, and documents weighing up to 25 pounds is required Additional Information An online completed City application form is required to apply for this position. All employment information must be provided on the application. Providing a resume is not a substitute for completing this section of the application. Applications left incomplete, or with a reference to attachments may be rejected. The selection process will include one or more of the following: written exam, technical knowledge assessment, writing skill assessment, and/or oral interviews that may be conducted in person and/or via video conferencing. If you require special accommodations to participate in the application/selection process, please notify Human Resources for assistance. All offers of regular employment with the City of Santa Clarita are made contingent upon receipt of proof of legal right to work in the United States, successful completion of a post-offer pre-employment physical, which may include a drug screen and Department of Justice fingerprinting. Criminal offender information will be reviewed on an ongoing basis. The City uses the E-Verify program to electronically confirm work authorization of newly hired employees. All new employees are required to participate in the DMV Employer Pull-Notice Program. This program authorizes the City to receive a driver record report upon enrollment and during employment. Only degrees recognized by the U.S. Department of Education and accredited by the Council for Higher Education Accreditation will be accepted. As a City of Santa Clarita public employee, you may be called upon to work as a Disaster Service Worker (DSW) in the event of an emergency (in accordance with Government Code §§ 3100-3109). Before entering upon the duties of employment, all public employees, except those excluded by law, take and subscribe to an oath or affirmation set forth in the California Constitution, declaring them to be Disaster Service Workers in time of need. Compensation includes enrollment in California Public Employees' Retirement System as a replacement for Social Security plus a competitive benefits package. All appointments are made at step 1 of the salary range unless otherwise authorized by the City Manager. The City of Santa Clarita offers CalPERS Retirement contributions as a replacement for Social Security plus a competitive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance. 01 Do you have a high school diploma or GED equivalent? 02 Do you have at least one year of clerical support in a fast-paced environment? 03 Describe your experience supporting a department, division, or team. Include the number and level of staff you supported and the scope of work you were responsible for 04 Please describe your experience with enterprise computer systems and how you utilize technology on a regular basis. 05 Describe your approach to conducting research and/or resources you utilize to gather information to learn something new. 06 What interests you most about this opportunity? Required Question

We're here for one reason and one reason only - to cure cancer. Every moment is dedicated to developing treatments and every action moves us one step closer to our goal. We've made incredible scientific breakthroughs and our pioneering personalized CAR T-cell therapies have changed the paradigm. But we're not finished yet. Join Kite, as we make even bigger advances in cancer therapies, and help shape where our business and medical science goes next. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Kite and help create more tomorrows. Job Description At Gilead our pursuit of a healthier world for all people has yielded a cure for hepatitis C, revolutionary improvements in HIV treatment and prevention as well as advancements in therapies for viral and inflammatory diseases and certain cancers. We set and achieve bold ambitions in our fight against the world's most devastating diseases, united in our commitment to confronting the largest public health challenges of our day and improving the lives of patients for generations to come. This role supports the VP, Evidence Generation, and Evidence Generation Leadership Team, managing both administrative and project-related tasks. It requires a blend of organizational, technical, and communication skills to ensure smooth operations and effective project execution. Key Responsibilities: Project Management: Support or lead initiatives to improve systems, tools, and ways of working. Develop dashboards and data visualizations to support the value story of Evidence Generation. Act as a subject matter expert (SME) in data analytics and visualization. Manage contracts, purchase orders, and departmental processes. Ensure project timelines, goals, and milestones align with business priorities. Administrative: Calendar & Meeting Management: Coordinate complex schedules, meetings, and logistics across time zones. Administrative Coordination: Serve as the go-to person for all admin activities in the function. Travel & Expenses: Arrange travel and manage expense reports using Concur. Document & Data Management: Maintain digital/physical documents and manage SharePoint. Financial Admin: Handle purchase orders, invoice tracking, and budget-related tasks. Onboarding: Support onboarding of new hires and contractors. Stakeholder Liaison: Communicate with internal teams, vendors, and KOLs. Required Skills & Qualifications: High school degree with 3+ years of experience or Bachelor degree in business administration or project management preferred. Experience: Minimum 2 years in a fast-paced administrative role. Organizational Skills: Strong prioritization and attention to detail. Technical Proficiency: Microsoft Office (Outlook, Word, Excel, PowerPoint) Expense systems (e.g., Concur) SharePoint Data visualization tools Communication: Clear, concise verbal and written skills. Independence: Self-starter with initiative and process improvement mindset. Integrity: High discretion with confidential information. Adaptability: Comfortable with shifting priorities in a dynamic environment. The salary range for this position is: $99,705.00 - $129,030.00. Kite considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*. For additional benefits information, visit: ****************************************************************** * Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans. Kite is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid, long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune system's ability to recognize and kill tumors. Kite is based in Santa Monica, CA. For more information on Kite, please visit ******************* Sign up to follow @KitePharma on Twitter at *************************** For jobs in the United States: Kite Pharma is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance. For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster. NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT Kite Pharma will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, (c) consistent with the legal duty to furnish information; or (d) otherwise protected by law. Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team. Kite Pharma provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion. For Current Kite Pharma Employees and Contractors: Please apply via the Internal Career Opportunities portal in Workday.

We're here for one reason and one reason only - to cure cancer. Every moment is dedicated to developing treatments and every action moves us one step closer to our goal. We've made incredible scientific breakthroughs and our pioneering personalized CAR T-cell therapies have changed the paradigm. But we're not finished yet. Join Kite, as we make even bigger advances in cancer therapies, and help shape where our business and medical science goes next. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Kite and help create more tomorrows. Job Description At Gilead our pursuit of a healthier world for all people has yielded a cure for hepatitis C, revolutionary improvements in HIV treatment and prevention as well as advancements in therapies for viral and inflammatory diseases and certain cancers. We set and achieve bold ambitions in our fight against the world's most devastating diseases, united in our commitment to confronting the largest public health challenges of our day and improving the lives of patients for generations to come. This role supports the VP, Evidence Generation, and Evidence Generation Leadership Team, managing both administrative and project-related tasks. It requires a blend of organizational, technical, and communication skills to ensure smooth operations and effective project execution. Key Responsibilities: Project Management: * Support or lead initiatives to improve systems, tools, and ways of working. * Develop dashboards and data visualizations to support the value story of Evidence Generation. * Act as a subject matter expert (SME) in data analytics and visualization. * Manage contracts, purchase orders, and departmental processes. * Ensure project timelines, goals, and milestones align with business priorities. Administrative: * Calendar & Meeting Management: Coordinate complex schedules, meetings, and logistics across time zones. * Administrative Coordination: Serve as the go-to person for all admin activities in the function. * Travel & Expenses: Arrange travel and manage expense reports using Concur. * Document & Data Management: Maintain digital/physical documents and manage SharePoint. * Financial Admin: Handle purchase orders, invoice tracking, and budget-related tasks. * Onboarding: Support onboarding of new hires and contractors. * Stakeholder Liaison: Communicate with internal teams, vendors, and KOLs. Required Skills & Qualifications: * High school degree with 3+ years of experience or Bachelor degree in business administration or project management preferred. * Experience: Minimum 2 years in a fast-paced administrative role. * Organizational Skills: Strong prioritization and attention to detail. * Technical Proficiency: * Microsoft Office (Outlook, Word, Excel, PowerPoint) * Expense systems (e.g., Concur) * SharePoint * Data visualization tools * Communication: Clear, concise verbal and written skills. * Independence: Self-starter with initiative and process improvement mindset. * Integrity: High discretion with confidential information. * Adaptability: Comfortable with shifting priorities in a dynamic environment. The salary range for this position is: $99,705.00 - $129,030.00. Kite considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*. For additional benefits information, visit: ****************************************************************** * Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans. Kite is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid, long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune system's ability to recognize and kill tumors. Kite is based in Santa Monica, CA. For more information on Kite, please visit ******************* Sign up to follow @KitePharma on Twitter at *************************** For jobs in the United States: Kite Pharma is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance. For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster. NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT Kite Pharma will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, (c) consistent with the legal duty to furnish information; or (d) otherwise protected by law. Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team. Kite Pharma provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion. For Current Kite Pharma Employees and Contractors: Please apply via the Internal Career Opportunities portal in Workday.

NVISION Eye Centers is one of the largest ophthalmology providers in the U.S., with over ninety centers across six states including California, Nevada, Oregon, Arizona, Texas, and Utah. An innovative leader in ophthalmology, we are dedicated to providing the best patient experience through the use of the latest technology and treatment by the most talented and experienced surgeons in the industry. With more than 3,000 eye doctors referring their patients and trusting their own eyes to NVISION surgeons, NVISION Eye Centers is the Eye Doctors' #1 Choice . This position is primarily responsible for acting as the first point of contact for all patients in a high traffic medical office. Duties include phone management, initial screening of calls to determine information that is needed, confirming and rescheduling appointments. The position will be responsible for coordinating patient files and ensuring that proper documentation is in each file. They will be an intricate part of the flow of the center and responsible for making sure that each patient is seen in a timely manner by performing the following duties. Responsibilities Manages phones, screens calls to determine information that is needed, confirms and reschedules appointments. Coordinates patient files and ensures that proper documentation is in each file. Greets patients in an enthusiastic manner as they arrive and guides them through the initial steps of the consultation process. Obtains authorizations for any medical patients. Scans and enters insurance cards and ensures accuracy of information. Audits invoices against purchase orders, researches discrepancies, and approves for payment. Investigates problems with obtaining payment for bills. Makes concrete attempts to add value or to make improvements for the customer and acts on behalf of the customer being served to promote fair and timely internal resolution of issues. Prepares charts for next day's appointments. Greets patients, has them complete the proper paperwork and informs them of the process flow, by communicating clearly with the customer regarding expectations. Handles center correspondence by possessing the ability to convey a concise, honest and respectful message in written and verbal communications. Qualifications 2+ years Ophthalmology experience or healthcare experience preferred High School Diploma or equivalent Desire to provide an exceptional patient experience Min USD $19.00/Hr. Max USD $23.00/Hr. Not ready to apply? Connect with us for general consideration.

The ADDC is seeking an Administrative Coordinator to provide administrative and operational support to the company departments and executives. The administrative coordinator performs a variety of advanced administrative duties, including assisting with scheduling, correspondence, travel and events planning, file and database maintenance. The administrative coordinator will also serve as the corporate administrator for a variety of internal processes such as key management, intern onboarding, asset management, and general reception duties such as call handling. The Administrator must be able to manage and coordinate a variety of departmental activities under limited supervision. Individual is expected to be aware of general business activities and department operations. This individual is expected to foster a collaborative work environment. It is essential that this person has excellent judgment and discretion when interacting with others and in managing information. Ideal candidate is professional, organized, able to multitask, strong computer skills including Adobe, Microsoft Word, PowerPoint, Sharepoint, and Excel, and has strong communication skills, both written and verbal. ESSENTIAL JOB FUNCTIONS Provide administrative support for the leadership team by providing a myriad of support tasks to successfully meet project goals Answer phones, respond to emails, communicate with vendors, and resolve issues Manage corporate asset inventory, serving as asset administrator Coordinate ordering of office equipment supplies and telework equipment (i.e., office supplies, furniture, computers, tablets, etc.) Maintain contact lists for all managers and employees Supports College Program, including scheduling interviews and onboarding interns Coordinates travel for executives and corporate personnel Build and maintain relationships with internal stakeholders Uphold and promote the company's values Attend virtual operational meetings as required Other duties as assigned SKILLS AND ABILITIES Creative problem-solver, with the ability to think, plan, and execute on multiple projects autonomously and in an organized fashion, balancing the long-term and urgent needs of the team Demonstrated ability to work calmly and collaboratively in fast-paced and ambiguous environments, maintaining good judgment and the ability to escalate appropriately Must be highly organized, flexible, deadline and detail oriented Excellent project management and communication skills Must be a self-starter, able to produce with limited supervision in a fast-paced environment Excellent interpersonal skills with the ability to build and maintain relationships both internally and externally When business critical issues arise, must be willing to work outside normal business hours Excellent writing, organizational, planning, and communication skills Ability to work in a deadline driven environment High energy, team oriented, data driven, and results focused Must be proficient in MS Sharepoint, MS Word, MS Excel, and MS PowerPoint and Adobe, and able to learn new on-line systems. DISCLAIMER This is a part-time position as needed with no end date. You will only be compensated for time worked either virtually or in-office. Year-end bonus and other benefits are applicable to this position. This position is part-time and shall be performed as-needed by the employee only when scheduled by the company. No minimum amount of hours/compensation is guaranteed. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Job Types: Part-time Salary: $18.00 - $25.00 per hour Benefits: Employee assistance program Employee discount Flexible schedule Professional development assistance Schedule: Base weekly schedule On call Weekends as needed Qualifications MINIMUM REQUIREMENTS High School Diploma or GED Experience working in a sensitive industry such as defense, government, military, or law enforcement Experience booking corporate travel, including luxury hotels, airfare, and chauffer's Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; Candidates will be subject to a comprehensive pre-employment background investigation which may include a polygraph examination and drug screening. Ability to obtain and maintain a US Government security clearance is required The ability to safeguard confidential information and materials, while maintaining confidentiality in all aspects of the work environment, is required. PREFERRED QUALIFICATIONS BA/BS degree Active US Government security clearance Additional Information The ADDC is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Job DescriptionSalary: . City: Thousand Oaks Success Description Vigilance Health: We are a patient engagement organization that develops and implements population health strategies. We support community health centers and other health care organizations nation-wide and help them overcome the major barriers to value-based care. Our remote clinical care team performs as an extension of our partner health center, and brings with them todays cutting edge population health and care management technologies. The result is reduced costs, consistently better health outcomes, and ultimately, more satisfied patients. Role Overview: The Partner Success & Growth Coordinator plays a pivotal role in ensuring the seamless execution of projects and maintaining strong partnerships. This position is responsible for managing update calls, creating and editing compelling presentations, analyzing and presenting data to partners, and efficiently managing calendars and action items. Additionally, the Partner Success Coordinator oversees new partner projects and collaborates on developing innovative workflows, such as SDoH, EHR Documentation, and Behavioral Health. Key Responsibilities and success factors: Manage Update Calls: (Having Fire and Being Partners) Organize and lead regular update calls, ensuring all team members are informed and aligned on current projects and tasks. Team members are expected to actively engage, share updates, and collaborate on ongoing tasks. Effective Communication: Consistently clear and productive update calls, resulting in well-informed team members and partners. Prepare PPT (Content Creation and Editing): (Being Driven) Create and edit PowerPoint presentations for internal and external meetings, ensuring they are visually appealing and convey the intended message effectively. Team members will provide necessary content, feedback, and suggestions to ensure that presentations reflect the latest project data and insights. Professional Presentations: High-quality, engaging PPTs that effectively communicate project updates and data insights. Analyzing and Presenting Data to Our Partners: (Building Solutions) Collect, analyze, and interpret data relevant to various projects and initiatives. Team members will assisting in data collection, preparation, and offering insights where needed to enhance the presentation to partners. Data-Driven Decisions: Partners make informed decisions based on well-analyzed and clearly presented data. Manage Calendars: (We are Partners) Schedule and manage meetings, appointments, and events for the team, ensuring efficient time management and minimal scheduling conflicts. Team members are responsible for promptly updating their availability and informing the coordinator of any scheduling needs or conflicts. Efficient Time Management: Well-managed calendars leading to minimal scheduling conflicts and efficient use of time. Manage All Action Items (Day-to-Day and Program Launch): (Having Fire and Being Coaches) Keep track of all action items related to ongoing projects and programs, ensuring timely completion and follow-up. Team members are accountable for completing their tasks and following up on their assigned responsibilities to meet deadlines. Timely Completion of Tasks: All action items are completed on time, deadlines are met with successful program launches and project executions. Manage New Partner Projects: (Being Partners / Collaborate) Oversee the initiation and execution of new partner projects, ensuring all requirements are met and deliverables are completed on time. Team members will collaborate closely on specific tasks, deliverables, and ensuring that project milestones are met efficiently. Strong Partnerships: Successful management of new partner projects, resulting in satisfied partners and productive collaborations. Collaborate on New Service Line & Workflows: (Building Solutions) Work with all stakeholders (team members and partners) to develop and implement new service lines and workflows aimed at improving efficiency and effectiveness. Team members are key contributors, providing input, testing new processes, and helping to refine and implement improvements. Innovative Services & Workflows: Implementation of effective workflows that enhance operational efficiency and address stakeholder needs. Qualifications: Education: Bachelors degree in healthcare or business, management, or a related field. Experience: Healthcare experience specifically with FQHCs Project management experience Preferred experience with CCM/RPM/AWV/BHI/TCM service lines Skills: Ability to build, nurture, and maintain strong, positive relationships with partners. This includes being responsive and ensuring partner satisfaction. Excellent verbal and written communication for effectively conveying ideas, updates, and addressing partner concerns clearly and professionally. Quick thinking and resourcefulness to address partner issues or challenges, ensuring solutions that benefit both the partner and the company. Proficiency in interpreting data related to partner performance, trends, and engagement metrics to drive decisions and improvements in the partnership. Strong leadership skills and an ability to motivate team members to produce quality materials within tight timeframes and simultaneously manage several projects. Ability to adjust to changes in partner and company needs, market trends, or internal strategies while maintaining a focus on growth and success. Compensation and Benefits Competitive Salary Health insurance Dental insurance Paid time off Vigilance Health Core Values: We Have Fire: Ambitious, hungry to achieve, and we welcome challenges We Have Drive: Perseverance, enthusiastic, competitive, and vigilant We Are Partners: Teamwork, selfless, we take ownership, and provide services to others We Build Solutions: Doer, result oriented, and creative

Job DescriptionBenefits: Dental insurance Health insurance We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office team , ensuring they have all the information and resources they need to perform their best. Your responsibilities will include scheduling appointments, planning meetings, and writing correspondence, etc. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Full Time, Buildings and Grounds Administrative Assistant $24 to $28, DOE Monday to Friday, 8:30 AM- 4:30 pm Under the supervision of the Director of Buildings and Grounds, will assist with general administrative functions and needs. Provides support answering phones, managing electronic work order system (WorxHub), and community parking program. * Answers all incoming calls in a professional manner using a telephone console or switchboard; locates individuals, takes messages as necessary; may receive/transmit fax messages; * Greets and gives directions or information to residents, personnel, visitors, guests and vendors; * Performs filing and general clerical duties; may type correspondence, reports and/or other assignments as directed by Director of Residential Care Services. * Responsible for updating and managing community parking program; * Responsible for issuing, tracking and creating reports of the maintenance work order system; * Prepares and distributes reports and material required for meetings as needed; * Keeps Director informed of all issues and concerns of residents, families or staff; * Orders office supplies and other department supplies as needed; * Maintains and updates files and reference materials; * Notifies Security of any problems or concerns; * Relates messages via two way radio and pager system As the largest nonprofit owner/operator of senior living communities in California and one of the largest in the country, we are more than just a place to work. We are here to ensure that all we serve are provided with every opportunity to become their best selves as they define it, and this begins with YOU. HumanGood offers competitive pay and phenomenal benefits. Eligible positions (30+ hours/week) start with 20 paid days off, plus seven holidays, a company-matching 401(k) and health plans that give you cash to use for those unexpected health issues. We also offer a Tuition Reimbursement to promote your career advancement. You can view more information about our total rewards at HGcareers.org. Come see what HumanGood has to offer!

Job Description Title: Development & Membership Assistant Classification: Full-Time 40-hour work week, Non-Exempt Department: Development Reports To: Donor & Member Relations Manager Compensation: $24.00 - $26.00 / hour Schedule: The schedule is typically Monday through Friday, 8:30 am -5:00 pm. Occasional weekend or evening hours are required. This is an in person role. About Lotusland: Ganna Walska Lotusland is a 37-acre botanical garden and historic estate located in Montecito featuring a collection of over 3,000 plant species from around the world as well as historically significant Spanish Colonial Revival architecture. Since opening to the public in 1993, Ganna Walska Lotusland has grown to become one of the world's premier botanical gardens and a center for sustainable garden practices, horticultural education, and plant conservation. Mission Statement: Our mission is to preserve and enhance the distinctive botanical gardens and estate of Madame Ganna Walska. Lotusland educates and inspires visitors with its collections, sustainable horticulture practices, and plant conservation. Position Summary Ganna Walska Lotusland, a world-renowned nonprofit botanical garden in Montecito, California, seeks a motivated and detail-oriented Development & Membership Assistant to support the garden's fundraising and membership programs. This position plays a vital role in donor and member relations by managing accurate database records, processing gifts and memberships, assisting with fundraising and cultivation events, and providing exceptional customer service to Lotusland's members and donors. The ideal candidate will bring strong organizational and interpersonal skills, attention to detail, and a passion for supporting the mission of Lotusland. Key Responsibilities Database and Gift Processing: Record and code all contributions-including donations, grants, memberships, pledges, tributes, and event gifts-into Salesforce. Scan and upload supporting documents. Maintain accurate donor and member records in Salesforce and Veevart ticketing platform. Generate acknowledgment letters and ensure timely donor recognition. Prepare regular reconciliation reports with the Development Operations Manager. Membership Program Support: Assist with membership processing, renewals, and new member onboarding. Assist with member communications (phone and email), mailings, and e-newsletters. Maintain membership materials, coordinate mailings, and track benefit fulfillment. Development and Event Support: Assist with fundraising and donor appreciation events including invitation management, tracking RSVPs, preparing materials, staffing events, and follow-up. Support sponsorship tracking and donor recognition. Assist with the invoice and collection of pledges and payments. Conduct basic research on donor prospects and help maintain donor portfolios. Provide administrative support for meetings, solicitations, and departmental projects. Provide exceptional customer service via phone, email, and in person. Assist with occasional errands off property such as going to the Post Office, FedEx, and donor deliveries. Reporting and Data Analysis: Generate database reports to support fundraising goals and membership growth. Assist with compiling and copyediting donor and member listings for newsletters and the annual report. Contribute to ongoing data integrity and continuous process improvement. Qualifications & Experience: Minimum of one-three years of administrative experience, preferably in a nonprofit organization. Associate or Bachelor's degree preferred. Strong computer skills including proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams). Experience with fundraising or membership databases, Salesforce a plus. Experience with ticketing software, Veevart a plus. Excellent written and verbal communication skills. Exceptional organizational skills and keen attention to detail. Ability to handle confidential information with discretion and professionalism. Team-oriented, adaptable, and able to work effectively with staff, volunteers, and donors. Valid driver's license and reliable transportation required. Work Environment: Lotusland's administrative offices are on a historic 2-story estate in a 37-acre garden. Frequent sitting and standing, walking, bending, and climbing stairs with occasional lifting of light loads (25 lbs.) Requires working outside at times and the ability to comfortably move around the garden. Frequent work on the telephone and computer (repetitive movement - typing) Frequent standing, sitting, walking, climbing stairs and bending with occasional lifting of light to moderate loads (25 lbs.) Occasional driving of company electric golf carts. The responsibilities and deliverables listed above are intended to describe the general nature and level of work to be performed by the individual in the position. They are not intended to be an exhaustive list of all duties, responsibilities, and/or skills. Other tasks will be assigned as needed. Benefits Health and dental care. Voluntary Supplemental Insurance, life insurance, and vision. Flexible Spending Account. 403(b) Retirement plans with an employer match after two years and up to 5%. Paid vacation and sick leave; Eleven paid holidays. Additional Information Employment background/criminal check is required. Lotusland Core Values: Accountability: We take ownership of the commitments we make, holding ourselves accountable for our actions and decisions, both to ourselves and those we lead. Teamwork and Collaboration: Our roles are interdependent, requiring intentional collaboration within teams to consistently achieve our mission. Communication: Effective communication is crucial for building trust among our staff, board, and the larger community. We strive to share information clearly, consistently, and in a timely manner to foster understanding and commitment across our organization. Trust: We aim to cultivate mutual respect and open communication throughout the organization. Employees are encouraged to openly share their perspectives and feel secure in taking risks to enhance the organization's effectiveness. Integrity: Aligned with our guiding principles of honesty, fairness, and decency, we promote a strong ethic of integrity among individuals and leaders. Lotusland is an equal opportunities employer. We acknowledge that equal employment opportunities for all people are fundamental to human value. Each employee will be considered based on individual ability and merit, without regard to race, color, age, religion, national origin, disability, sexual orientation, sex, or marital status. 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Service Center Westlake Village Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. OUR OFFICE ADMINSTRATOR FOR THIS POSITION CAN MAKE UP TO: $22.00 per hour BENEFITS OF JOINING THE CALIBER FAMILY Benefits from day one: Immediately eligible for medical, dental and vision Industry Comparable Pay - Paid weekly and eligible for overtime Paid Vacation & Holidays - Can begin accruing day 1 Career growth opportunities - we promote from within! A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: 2+ years of experience within a customer facing environment 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE Effective verbal and written communication skills Ability to navigate multiple software systems, i.e., Microsoft Office Suite Work through competing priorities and adapt easily to a fast-paced environment Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.