Administrative coordinator jobs in Schenectady, NY - 224 jobs

Basic Qualifications Candidates should demonstrate a thorough understanding of business principles. Security Administrative Interns must be enrolled in an accredited degree program with a preference in National Security, Emergency Management, Physical Security, Law Enforcement or a related field. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required. Responsibilities for this Position Apply your classroom-learned skills to a program supporting the defense of our country. GDMS has an immediate opening for an Security Administrative Intern to join our team. The position provides an opportunity to enhance the performance and profitability of an organization that supports some of our nation's fundamental defense services. This position will support program teams supporting the efforts The selected candidate will work with collaborative teams on various projects of the GDMS organization and its clients. In addition to receiving a competitive wage, the Security Administrative Intern will enhance their skill set by working among a talented and technically accomplished group of colleagues. Interns will also enjoy a flexible work environment where contributions are recognized and rewarded. REPRESENTATIVE DUTIES AND TASKS: Perform a limited number of clerical and administrative tasks to support security department functions. Identify, prioritize and schedule work assignments that impact internal programs. Create and maintain accurate records as assigned by management. Initiate and maintain personnel security clearances for employees and consultants. Process incoming and outgoing classified visit arrangements and facility security verifications as required. Schedule security awareness briefing, indoctrinations, and educational training as required. Participate in government assessments and internal self-inspections as required. Review government and company records and report discrepancies to immediate supervisor. Gain comprehensive knowledge of the National Industrial Security Program (NISP), physical, personnel and information security requirements. This position will be onsite 5 days per week in Pittsfield, Massachusetts. Salary Note This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled. Combined Salary Range USD $22.00 - USD $24.00 /Hr. Company Overview General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 12,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded. If who we are and what we do resonates with you, we invite you to join our high-performance team! Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Job DescriptionSalary: $60-70K cb20 is the Capital Regions solution provider of choice for organizations that value IT and Managed Services expertise and category-leading customer service.We are an organization that puts Customers first, acts with Integrity, embraces innovation and values Self-Development and Contribution to our community. We partner with the worlds leading hardware and software companies to deliver end-to-end consulting, implementation and managed services across the U.S. With world-class engineering talent and 30+ years of experience cb20 delivers confidence, security, a true sense of control and the highest- quality, end-to-end customer experience in the business. Job Summary:The Sales Administration Associate to an IT / AV solution provider, will primarily support the AV sales team with administrative tasks, providing presales support to the AV sales team with the primary objective of offloading sales administrative tasks to the sales admin team. This role is crucial in ensuring the sales team can focus on their core responsibilities by handling various administrative duties efficiently. This role is primarily supporting but not limited to the AV sales team. Responsibilities and Duties: Conscientious approach to job responsibilities and detail oriented. Able to organize and prioritize workloads, responsive, accurate, consistent ability to develop and maintain customer and partner relationships. Provide accurate and timely quotes for the sales team. Handle vendor deal registrations and obtain the best possible pricing. Respond to RFQs (Request for Quotations) and conduct competitive cost analysis. Vendor management includes maintaining positive vendor relationships. Sales Reporting. Receive customer orders and ensure proper ordering and closing out processes. Facilitating delivery and installation of equipment by coordinating efforts of sales, shipping, and service. With the assistance of the Sales Operations Manager, resolve customer crisis, problems, complaints, and issue RMA's, ensuring a high degree of customer satisfaction. Providing a point of contact for clients during the absence of Account Management Team to increase their time resources and ensure prompt response to customer needs. Maintaining client records, processing sales orders, and performing other clerical duties. Qualifications and Skills: Detail oriented, organized, conscientious, and a team player. Good culture fit with our dynamic and collaborative environment. At least a 2-year college degree required. 1-2 years of AV industry experience preferred. Work Environment and Conditions:We have no ordinary workplace. Our people are the best and the brightest, and we equip them with the right training, tools, technologies, and solutions. We nurture a dynamic, challenging, collaborative, supportive, intelligent, curious, and vibrant environment; an environment where every single team member can impact our success and the success of our customers. We have fun, celebrate our wins, and learn from our challenges. Company Overview:By aggressively investing in our team members' careers, we offer far more than a jobwe cultivate retention, long-term stability, and customer satisfaction. We take pride in ensuring cb20 is not just a great place to work, but the best place to work.

Are you our future executive administrator? We're looking for an all-star executive administrator to join our growing team at our headquarters. If you are the one, your goal will be to become the beating heart of our business - to help us keep our office organized and running smoothly as we work to establish our company as the #1 authority in IT as a Service. Our executive administrator must have an eye for detail and anticipate needs around the office. The right candidate will recognize the value in every person on our team and collaborate with departments as needed to ensure seamless internal operations. What your typical week will look like Collect and sort mail. Routine bookkeeping, which may include running bank deposits. Maintain general office files, including vendor files and client files. Oversee maintenance requests for our offices in Pittsfield and Boston, MA, and Asheville, NC. Purchase office supplies and maintain proper stock levels. Assist with bi-monthly company lunches - organizing, pickup, and cleanup. Assist the Chief Executive Officer with tasks to maintain a cohesive office, which may include booking meetings, handling day-to-day work, and anticipating additional needs. Aid with shipping and receiving packages. Ensure all inventory and client equipment are handled, stored, and labeled properly. Properly escalate tickets to the dispatcher for onsite scheduling. Educational background High school diploma or equivalent. Skills and required knowledge Experience managing a professional office environment. Good verbal and written communication skills. Positive attitude towards people and problems. Basic bookkeeping with QuickBooks. Ability to self-start, work independently and achieve high standards to meet multiple deadlines. Work effectively with a staff in a team-oriented environment with a positive, can-do attitude. Adept in developing and maintaining strong relationships with management, staff, vendors, and clients. Exhibit a high degree of professionalism, balanced business judgment, tact, and diplomacy. Excellent problem-solving skills in both mundane and highly sensitive, albeit complex situations. NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Department/Unit: Nursing Resources Work Shift: Day (United States of America) Salary Range: $55,895.80 - $83,843.71Provides administrative support in the Department of Nursing Resources including but not limited to scheduling system administration, maintenance of data integrity in financial and productivity measures, being a liaison among Nursing Organization, Finance, Payroll, Human Resources and Information Services. Essential Duties and Responsibilities Serves as consultant for Shiftwizard Scheduling System/Kronos Enhanced Scheduling System which interface with the payroll system, working with Information Systems and Payroll in the design, development and testing of new program for implementation, the maintenance of current program. Serves as the System Administrator for the scheduling system(s) with assisting system configuration, monitoring system performances, diagnosing/correcting problems, and interacting with the vendors and internal resource groups when needed. Provides training and education about scheduling systems to unit managers and schedulers as necessary. Establish a training/education material to raise user awareness for the scheduling system. Develops and shares best practices in scheduling and staffing management with unit managers and schedulers. Serves as a content expert and leader for Central Staffing Office functions such as establishing schedule templates and balancing schedules based on schedule changes. Works with managers and employees for resolution of time and attendance and scheduling issues. Works in a professional partnership with unit managers, Payroll, HR and IS to ensure pay practice administration compliant with the applicable policies and pay program guidelines and conduct audit as needed. Sets up travelers in Kronos and Shiftwizard system to schedule and to track work hours, distributes reports and oversees timecard and invoice reconciliation process. Processes delegated Workday transactions: Job Requisitions - approves based on the budgetary complement, One Time Payment - approves based on the established pay practice guidelines Produces and distributes various productivity reports on a regular basis and based on ad-hoc requests Assists in annual budget planning for Nursing organization by preparing historical key metrics, benchmark data and tracking budget changes. Assists in tracking Under $50K capital purchases and prepares a quarterly status report for Nursing Leadership. Provides quarterly data for Action OI reporting and distributes department reports quarterly and annually for Nursing organization. Monitors data flow and mapping tables among various systems to ensure integrity of data. Actively participates in establishing goals and strategies annually to enhance the functions and the scopes of the Nursing Resources Department. Maintains strict confidentiality of all employee information. Assists with process improvement activities to maximize efficiencies, effectiveness and quality of work. Acts in accordance with the standards of NYS Department of Health and Joint Commission of Accreditation Hospitals. Evaluates own performance in relation to role responsibilities in conjunction with supervisor. Qualifications Associate's Degree of an approved business or healthcare management college - required 4-6 years of business office and payroll experience - required Demonstrated knowledge and understanding of Management Information Systems, Data Processing and the ability to use related software applications. Demonstrated effective interpersonal and communication skills. Demonstrated organizational skills with attention to detail. Physical Demands Standing - Occasionally Walking - Occasionally Sitting - Constantly Lifting - Rarely Carrying - Rarely Pushing - Rarely Pulling - Rarely Climbing - Rarely Balancing - Rarely Stooping - Rarely Kneeling - Rarely Crouching - Rarely Crawling - Rarely Reaching - Rarely Handling - Occasionally Grasping - Occasionally Feeling - Rarely Talking - Constantly Hearing - Constantly Repetitive Motions - Frequently Eye/Hand/Foot Coordination - Frequently Working Conditions Extreme cold - Rarely Extreme heat - Rarely Humidity - Rarely Wet - Rarely Noise - Occasionally Hazards - Rarely Temperature Change - Rarely Atmospheric Conditions - Rarely Vibration - Rarely Thank you for your interest in Albany Medical Center! Albany Medical Center is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Medical Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Job Title: Credit Administration Specialist Reports to: Credit Administration Manager FLSA Status: Non-Exempt Salary Grade: NE12 ($18.00 - $22.00 per hour) Supervisory Responsibility: No It is the Credit Coordinator's duty to represent the company to facilitate the fulfillment of all regulatory requirements and Loan Policy and Procedures requirements. Confidentiality is a vital component of any credit administration employee's job function. Credit coordinators are exposed to sensitive financial, operational, and have a fiduciary duty to keep this information private during and after their employment. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned by supervisor. Review, maintain, and report on risk rating data as it pertains to lending. * Review, maintain, and report on HECL end of draws. * Track exceptions to ensure they are addressed in a timely manner. * Responsible for the daily completion of multiple tasks relating to managing the critical work flow across the Credit Administration Department * Coordinate between all areas of credit administration to ensure reporting, compliance and alignment objectives are all achieved in a detailed, accurate and punctual manner for internal and external purposes. * Compliance with all policies and procedures associated with credit risks and internal controls, etc. * Adhere to the confidentiality policy, code of ethics and follow all policies and procedures related to the consumer compliance laws and regulations * Compliance with Loan Policy and Procedures REQUIRED EDUCATION/EXPERIENCE: * High School Diploma or equivalent education or experience. * Effective verbal and written communication skills. * Well organized with the ability to manage multiple tasks and work to time sensitive deadlines. * Ability to work well independently and in groups. * Working knowledge with Microsoft Office Programs; Excel and Word. PREFERRED EDUCATION/EXPERIENCE: * A bachelor's degree in a business-related field POSITION TYPE/EXPECTED HOURS: This is a full-time position. Office hours Monday - Friday 8:30am - 5:00pm. Occasional evening and weekend work may be required as job duties demand. TRAVEL: No travel required. LANGUAGE SKILLS: Must be able to speak, read, write, and understand the primary language(s) used in the workplace; bilingual skills a plus. Ability to read, analyze, and interpret general business information, including but not limited to company policies and procedures. Ability to effectively present information and respond to questions from groups of managers and customers. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * This is largely sedentary role, requiring use of typical office equipment such as a computer, laptop and phone. * Ability to communicate both in person and/or by telephone. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For the most part, ambient room temperatures, lighting and traditional equipment as found in a typical office/retail environment. OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. EEO Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT: Trustco Bank is an equal opportunity. It is the policy of Trustco Bank to have equal employment opportunities to all qualified persons without regard to race, color, religion, sex, national origin, age, marital status, genetic information, disability or protected veteran status. This includes, but is not limited to, the following: * Hiring, placement, upgrading, transfer, demotion or promotion * Recruitment, advertising or solicitation for employment * Treatment during employment * Rates of pay or other forms of compensation * Selection for training, including apprenticeship * Layoff or termination It is the policy of Trustco Bank to cooperate to the fullest extent with the applicable regulations of the Civil Rights Act and any legislation on Equal Employment Opportunity.

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Bilingual (Korean/English) Admin Support Associate (Entry Level) Industry: Food Manufacturing We are seeking two bilingual KoreanEnglish Admin Support Associates to join a growing food manufacturing business based in Troy, NY. This role is ideal for candidates with 0 to 2 years of experience who are eager to gain hands-on experience in business operations and administrative coordination. Role Snapshot: Provide day-to-day administrative and office support Manage scheduling, meeting coordination, and documentation Support reporting and vendor communications Assist with interpretation and translation (Korean and English) Maintain organized records and facilitate internal communication Qualifications: Bilingual proficiency in Korean and English (verbal and written) Strong organizational and communication skills Detail-oriented, proactive, and reliable Bachelors degree preferred (Business, Administration, or related field) Work authorization: US Citizen, Permanent Resident, EAD, or OPT acceptable Why Join: You will be part of a collaborative team supporting international operations and cross-cultural business growth in the food manufacturing industry. This is an excellent opportunity to build your career in a stable and expanding company with global reach. Interested candidates may apply directly or contact us to learn more.

This position requires an organized, detail-oriented and personable applicant who wants to work with a first class professional baseball organization in hosting 51 regular season home games and a variety of special events. The candidate should be a hardworking, team-player who is seeking an opportunity for growth. The Box Office Coordinator will work with the Ticket Operations Manager to execute the day-to-day operations of our ticketing department and box office. Additionally, the candidate will help oversee the distribution and fulfillment of all tickets pertaining to plans, groups, individuals, etc. Responsibilities include, but are not limited to: Achieve an established revenue goal by selling ticket plans (season, mini, flex) and group tickets through a combination of outbound calls, prospecting, lead generation, inbound traffic, and in-person meetings. This role will have a significant focus on sales and revenue generation prior to the start of the season in May. Assist in the supervision of a 10-15 person part-time staff. Acquire a working knowledge of the team's ticketing system. Assist the Ticket Operations Manager in running all aspects of the day to day operations of the ticket office, including taking orders, fulfillment, printing and distributing tickets (Full Season, Mini Plans, Flex, Group, Picnic, and Single Game tickets). Fulfill individual game ticket orders in person, on the phone, and online. Fulfill and update Group Contracts accurately as they are submitted. Help in the adherence of Ticket Office policy with respect to customer service and other ticketing issues. Answer incoming calls regarding ticket sales and general information. Maintain an account database utilizing the team's ticket or CRM system. Manage data entry and database management for specific ticket promotions. Identify and execute marketing strategies using database of consumers Identify & reach out to potential/new plan holders based on data collected. Completing all other duties as assigned by the President, General Manager, Assistant General Manager, Director of Hospitality, and Ticket Operations Manager. Qualifications: Bachelor degree . Previous Ticket Office experience is preferred. Previous experience in a sports, entertainment, or live event setting is preferred. Ability to effectively multi-task in a fast paced environment. Strong customer service skills. Ability to maintain calm and professional demeanor in the face of adversity. Ability to be at the stadium long hours including night, weekend and holiday events. Self-motivated without needing constant direction. An organized and goal oriented individual. Must have basic computer skills (Excel, Word, PowerPoint, etc.) Strong communication and organizational skills. Must be enthusiastic with a desire to learn through hands on experience. Must be a team player with leadership skills. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Employment Type: Full-Time, Entry Level Department: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: * A Paralegal/Administrative Specialist performs, but is not limited to the following duties: * Provide Apprentice examination of legal instruments * Review legal instruments (completeness of information, proper execution) * Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed * Determine correctness of action (per Government regulations, procedures, etc). * Research records (to ascertain conditions that might preclude action) * Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions * Assist with the preparation of trial and hearing presentations and demonstratives * Collects and compiles statistical data as necessary for various reports * Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations * Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications: * Attention to detail and the ability to read and follow directions * Good oral and written communications skills * Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package. * Health, Dental, and Vision * Life Insurance * 401k * Flexible Spending Account (Health, Dependent Care, and Commuter) * Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: ***************** Email: [email protected] #CJ $45,000 - $55,000 a year We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Who we are Founded in 1824, Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, RPI Forward, charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ↗︎ Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world's fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth. Job Summary The Administrative Specialist works closely with the Department Head and Administrative Coordinator to provide administrative and operational support to faculty, staff and students. The Administrative Specialist plans and organizes special events, manages the Mechanical, Aerospace, and Nuclear Engineering (MANE) website and social media, provides support for the Invent@Rensselaer and other special programs, assists the department head with correspondence with donors and maintaining records, and provides support for the graduate programs. The Administrative Specialist reports to the Department Head and is expected to work independently and as part of a team. Minimum Qualifications High school diploma or GED required. Three years of related experience Relevant combinations of education, training and experience may be considered. Preferred Qualifications Prior experience in higher education Representative Job Duties Provide general administrative support for Department faculty, staff, and students. Welcome on-site visitors; answer and route phone inquiries to appropriate personnel; distribute daily mail. Ensure conference rooms and public areas are organized and well presented. Organize and facilitate meetings, seminars, and special events; schedule and coordinate dates and times, venues, attendance, agendas, food orders, and facilities; assist visitors with travel, parking, and reimbursement; attend meetings and take/distribute minutes; and provide administrative support and follow-up on matters arising from meetings. Manage website, social media, and internal media for MANE. Take pictures at events and maintain repository. Prepare and update content on the MANE website. Manage LinkedIn account, making posts and responding to inquiries. Update announcements on department TVs. Ensure common message communicated across platforms. Provide support to special programs including the Invent@Rensselaer Program and summer programs. Assist with Inventor's Studio courses supporting special events and awards. Assist with summer programs including student registration, preparing schedule, managing communications, reserving venues, placing food orders, and other logistics. Compose correspondence, announcements, and reports. In particular, prepare correspondence to donors and maintain records regarding donors and donations. Provide support, as needed, to the Graduate Program Senior Student Services Administrator including: assisting with special event planning, scheduling, developing agendas, food orders, arrivals, travel, parking, and reimbursements; provide administrative support and follow-up on matters arising from events; provide clerical support as needed - data entry, maintain email lists, supply orders, etc. Use confidential records management system to ensure availability of information for all parties; handle incoming issues and concerns as they arise. Other duties as assigned Shift Business Hours with weekends or evenings occasionally required Starting Salary/Rate Expected hiring range: $19.00 Pay transparency disclosure: The selected candidate's salary will be determined based on factors that include the available budget, internal equity, and the final candidate's qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer's good faith estimate of the expected hiring range at the time of posting. Application instructions Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter. If you need assistance with the online application process, please contact ***************. Job Posted Date Applications will be accepted until the position is filled. Total Compensation and Benefits Information Rensselaer's Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu). Rensselaer Polytechnic Institute is committed to the cultivation of a community that is welcoming, inclusive, and above all values learning. We welcome candidates who bring a variety of perspectives to Rensselaer Polytechnic Institute's work and campus communities. Rensselaer Polytechnic Institute is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or other characteristic protected by law.

Are you the Front Office Management Intern who embraces a service with twist, has a passion for people, and who enjoys the vibrant atmosphere of nhow Amsterdam RAI, 'the cultures hub'? social hub. design hotel. the place to be. nhow Amsterdam RAI is a social and multicultural hub for globetrotters, business travelers, and Amsterdam locals. The iconic building, facing the various wind directions, symbolizes the melting pot the city of Amsterdam has always been and continues to be. The impressive 91-metre-tall building is in the Zuidas district, right next to the RAI Amsterdam Convention Centre, offering its guests a dynamic headquarters and home base. For this iconic social hub, we are looking for a Front Office Management Intern who is enthusiastic, energetic, and proactive, and who is ready to take part in a dynamic design hotel. You will be the memory-maker by creating elevated stay of our guests. What's in it for you (spoiler: a lot!) * Compensation of € 750 gross per month for all your hard work, based on full-time hours; * Free online & offline training organized by our own University; * Refer-a-friend bonus (500 EUR); * Employee rates differing from 36 euros in all our hotels worldwide, 30% discount in the F&B outlets, and Friends & Family discount up to 25%. Various discounts in (web)shops; * Welcome @ Work; dine, spend the night, and have breakfast in your own hotel for 2; * Team building events, trips and holiday parties; * The opportunity to grow within our company worldwide. What makes you the perfect fit for this bold journey? * You are currently studying a bachelor's degree in hospitality, tourism or similar; * You have worked in hotel reception before for at least 6 months; * You are available for at least 6 months; * You can work independently, without the need for close supervision; * You get energy from working with (international) guests and colleagues; * You have a good command of the English language. What part will you play in creating the unforgettable? As a Front Office Management intern you will learn all there is to learn about the following departments: reception, guest relations, and duty management. This position will be a combination of hands-on operational duties such as supporting colleagues from these departments on the floor. You will also learn the back-of-house and supervisory tasks such as handling complaints, answering guests' reviews, doing inventories, monitoring quality, monitoring work of the team, etc. On top of that, you will be actively brushing up on your leadership skills by learning to give constructive feedback, working across departments, participating in the manager's meetings and much more. Are you looking for a new challenge? Apply now! Minor Hotels Europe & Americas is dedicated to fostering an inclusive working environment where every individual is valued and equally encouraged. We warmly welcome individuals from all backgrounds and abilities.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Department/Unit: Nursing Resources Work Shift: Day (United States of America) Salary Range: $55,895.80 - $83,843.71 Provides administrative support in the Department of Nursing Resources including but not limited to scheduling system administration, maintenance of data integrity in financial and productivity measures, being a liaison among Nursing Organization, Finance, Payroll, Human Resources and Information Services. Essential Duties and Responsibilities * Serves as consultant for Shiftwizard Scheduling System/Kronos Enhanced Scheduling System which interface with the payroll system, working with Information Systems and Payroll in the design, development and testing of new program for implementation, the maintenance of current program. * Serves as the System Administrator for the scheduling system(s) with assisting system configuration, monitoring system performances, diagnosing/correcting problems, and interacting with the vendors and internal resource groups when needed. * Provides training and education about scheduling systems to unit managers and schedulers as necessary. * Establish a training/education material to raise user awareness for the scheduling system. * Develops and shares best practices in scheduling and staffing management with unit managers and schedulers. * Serves as a content expert and leader for Central Staffing Office functions such as establishing schedule templates and balancing schedules based on schedule changes. * Works with managers and employees for resolution of time and attendance and scheduling issues. * Works in a professional partnership with unit managers, Payroll, HR and IS to ensure pay practice administration compliant with the applicable policies and pay program guidelines and conduct audit as needed. * Sets up travelers in Kronos and Shiftwizard system to schedule and to track work hours, distributes reports and oversees timecard and invoice reconciliation process. * Processes delegated Workday transactions: Job Requisitions - approves based on the budgetary complement, One Time Payment - approves based on the established pay practice guidelines * Produces and distributes various productivity reports on a regular basis and based on ad-hoc requests * Assists in annual budget planning for Nursing organization by preparing historical key metrics, benchmark data and tracking budget changes. * Assists in tracking Under $50K capital purchases and prepares a quarterly status report for Nursing Leadership. * Provides quarterly data for Action OI reporting and distributes department reports quarterly and annually for Nursing organization. * Monitors data flow and mapping tables among various systems to ensure integrity of data. * Actively participates in establishing goals and strategies annually to enhance the functions and the scopes of the Nursing Resources Department. * Maintains strict confidentiality of all employee information. * Assists with process improvement activities to maximize efficiencies, effectiveness and quality of work. * Acts in accordance with the standards of NYS Department of Health and Joint Commission of Accreditation Hospitals. * Evaluates own performance in relation to role responsibilities in conjunction with supervisor. Qualifications * Associate's Degree of an approved business or healthcare management college - required * 4-6 years of business office and payroll experience - required * Demonstrated knowledge and understanding of Management Information Systems, Data Processing and the ability to use related software applications. * Demonstrated effective interpersonal and communication skills. * Demonstrated organizational skills with attention to detail. Physical Demands * Standing - Occasionally * Walking - Occasionally * Sitting - Constantly * Lifting - Rarely * Carrying - Rarely * Pushing - Rarely * Pulling - Rarely * Climbing - Rarely * Balancing - Rarely * Stooping - Rarely * Kneeling - Rarely * Crouching - Rarely * Crawling - Rarely * Reaching - Rarely * Handling - Occasionally * Grasping - Occasionally * Feeling - Rarely * Talking - Constantly * Hearing - Constantly * Repetitive Motions - Frequently * Eye/Hand/Foot Coordination - Frequently Working Conditions * Extreme cold - Rarely * Extreme heat - Rarely * Humidity - Rarely * Wet - Rarely * Noise - Occasionally * Hazards - Rarely * Temperature Change - Rarely * Atmospheric Conditions - Rarely * Vibration - Rarely Thank you for your interest in Albany Medical Center! Albany Medical Center is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Medical Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

cb20 is the Capital Region's solution provider of choice for organizations that value IT and Managed Services expertise and category-leading customer service. We are an organization that puts Customers first, acts with Integrity, embraces innovation and values Self-Development and Contribution to our community. We partner with the world's leading hardware and software companies to deliver end-to-end consulting, implementation and managed services across the U.S. With world-class engineering talent and 30+ years of experience cb20 delivers confidence, security, a true sense of control and the highest- quality, end-to-end customer experience in the business. Job Summary: The Sales Administration Associate to an IT / AV solution provider, will primarily support the AV sales team with administrative tasks, providing presales support to the AV sales team with the primary objective of offloading sales administrative tasks to the sales admin team. This role is crucial in ensuring the sales team can focus on their core responsibilities by handling various administrative duties efficiently. This role is primarily supporting but not limited to the AV sales team. Responsibilities and Duties: Conscientious approach to job responsibilities and detail oriented. Able to organize and prioritize workloads, responsive, accurate, consistent ability to develop and maintain customer and partner relationships. Provide accurate and timely quotes for the sales team. Handle vendor deal registrations and obtain the best possible pricing. Respond to RFQs (Request for Quotations) and conduct competitive cost analysis. Vendor management includes maintaining positive vendor relationships. Sales Reporting. Receive customer orders and ensure proper ordering and closing out processes. Facilitating delivery and installation of equipment by coordinating efforts of sales, shipping, and service. With the assistance of the Sales Operations Manager, resolve customer crisis, problems, complaints, and issue RMA's, ensuring a high degree of customer satisfaction. Providing a point of contact for clients during the absence of Account Management Team to increase their time resources and ensure prompt response to customer needs. Maintaining client records, processing sales orders, and performing other clerical duties. Qualifications and Skills: Detail oriented, organized, conscientious, and a team player. Good culture fit with our dynamic and collaborative environment. At least a 2-year college degree required. 1-2 years of AV industry experience preferred. Work Environment and Conditions: We have no ordinary workplace. Our people are the best and the brightest, and we equip them with the right training, tools, technologies, and solutions. We nurture a dynamic, challenging, collaborative, supportive, intelligent, curious, and vibrant environment; an environment where every single team member can impact our success and the success of our customers. We have fun, celebrate our wins, and learn from our challenges. Company Overview: By aggressively investing in our team members' careers, we offer far more than a job-we cultivate retention, long-term stability, and customer satisfaction. We take pride in ensuring cb20 is not just a great place to work, but the best place to work.

Salary: $25 - $30/hr Are you our future executive administrator? Were looking for an all-star executive administrator to join our growing team at our headquarters. If you are the one, your goal will be to become the beating heart of our business to help us keep our office organized and running smoothly as we work to establish our company as the #1 authority in IT as a Service. Our executive administrator must have an eye for detail and anticipate needs around the office. The right candidate will recognize the value in every person on our team and collaborate with departments as needed to ensure seamless internal operations. What your typical week will look like Collect and sort mail. Routine bookkeeping, which may include running bank deposits. Maintain general office files, including vendor files and client files. Oversee maintenance requests for our offices in Pittsfield and Boston, MA, and Asheville, NC. Purchase office supplies and maintain proper stock levels. Assist with bi-monthly company lunches organizing, pickup, and cleanup. Assist the Chief Executive Officer with tasks to maintain a cohesive office, which may include booking meetings, handling day-to-day work, and anticipating additional needs. Aid with shipping and receiving packages. Ensure all inventory and client equipment are handled, stored, and labeled properly. Properly escalate tickets to the dispatcher for onsite scheduling. Educational background High school diploma or equivalent. Skills and required knowledge Experience managing a professional office environment. Good verbal and written communication skills. Positive attitude towards people and problems. Basic bookkeeping with QuickBooks. Ability to self-start, work independently and achieve high standards to meet multiple deadlines. Work effectively with a staff in a team-oriented environment with a positive, can-do attitude. Adept in developing and maintaining strong relationships with management, staff, vendors, and clients. Exhibit a high degree of professionalism, balanced business judgment, tact, and diplomacy. Excellent problem-solving skills in both mundane and highly sensitive, albeit complex situations. NOTE: This job description is not intended to be all-inclusive.Employeemay perform other related duties as negotiated to meet the ongoing needs of the organization.

Job DescriptionParalegal Admin SpecialistEmployment Type: Full-Time, Entry LevelDepartment: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:· A Paralegal/Administrative Specialist performs, but is not limited to the following duties:· Provide Apprentice examination of legal instruments· Review legal instruments (completeness of information, proper execution)· Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed· Determine correctness of action (per Government regulations, procedures, etc).· Research records (to ascertain conditions that might preclude action)· Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions· Assist with the preparation of trial and hearing presentations and demonstratives· Collects and compiles statistical data as necessary for various reports · Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations· Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications:· Attention to detail and the ability to read and follow directions· Good oral and written communications skills· Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.· Health, Dental, and Vision· Life Insurance· 401k· Flexible Spending Account (Health, Dependent Care, and Commuter)· Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: *****************Email: ******************* #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Department/Unit: Health Information Services Work Shift: Day (United States of America) Salary Range: $47,921.64 - $71,882.46The Administrative Coordinator utilizes collaboration and project management skills to assist with assessment, planning, implementation and evaluation of the Cancer Program contributing to the success of the program. The administrative coordinator is responsible for performing and coordinating a variety of administrative and office related tasks, completing several projects, and providing support to the Cancer Registrars within AMHS Health Information Management departments. Education: High school diploma or equivalent required. Associates degree in Office Administration or related field required. Licensure, Certification & Registration: RHIA, RHIT preferred. Experience: 2 or more years of experience in administrative support role or related work environment required. Skills, Knowledge & Abilities: Working knowledge of computer-based applications and strong PC/ keyboard skills. Knowledge of medical terminology. Strong attention to detail and demonstrated ability to use sound judgment in decision making. Excellent organizational skills with demonstrated time management skills. Ability to handle high workload volume with many variables, demonstrating flexibility and adaptability. Excellent customer service skills (written and verbal), demonstrate the ability to work effectively and efficiently with a diverse population. Requires strong multi-tasking capabilities. Ability to work well independently and within a team. Position Summary: The Administrative Coordinator utilizes collaboration and project management skills to assist with assessment, planning, implementation and evaluation of the Cancer Program contributing to the success of the program. The administrative coordinator is responsible for performing and coordinating a variety of administrative and office related tasks, completing several projects, and providing support to the Cancer Registrars within AMHS Health Information Management departments. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Paralegal Admin SpecialistEmployment Type: Full-Time, Entry LevelDepartment: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:· A Paralegal/Administrative Specialist performs, but is not limited to the following duties:· Provide Apprentice examination of legal instruments· Review legal instruments (completeness of information, proper execution)· Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed· Determine correctness of action (per Government regulations, procedures, etc).· Research records (to ascertain conditions that might preclude action)· Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions· Assist with the preparation of trial and hearing presentations and demonstratives· Collects and compiles statistical data as necessary for various reports · Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations· Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications:· Attention to detail and the ability to read and follow directions· Good oral and written communications skills· Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.· Health, Dental, and Vision· Life Insurance· 401k· Flexible Spending Account (Health, Dependent Care, and Commuter)· Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: *****************Email: ******************* #CJ