Administrative coordinator jobs in Spokane, WA

Job Description Per Diem: on call/flexible hours The Corporate Support Assistant is responsible for managing calendars for upper management and Pathologists, coordinating meetings, and providing ancillary support for various high-level projects. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced corporate environment. You Will: Assist with maintaining daily, weekly, and monthly schedules for Executives and Pathologists, ensuring there are no conflicts and adjusting schedules as needed based on priority changes or urgent requests. Coordinate and schedule meetings, appointments, and events, including booking rooms, preparing agendas, distributing materials, setting up necessary technology and equipment, recording sessions, and creating and distributing meeting minutes. Support Executives and Pathologists, handling inquiries and requests promptly. Liaise with internal and external stakeholders to ensure smooth communication and coordination of schedules and commitments. Provide general administrative support, including preparing documents, reports, correspondence, and assisting with travel arrangements and expense reports. Work cohesively with performance improvement specialist(s) to assist in the progress of enterprise-wide goals and projects. Provide backup assistance with contract tracking, insurance applications, and performs other related duties as assigned. Perform other related duties as assigned Qualifications: Education: Bachelor's degree in communication, business, or project management preferred. Certifications in project management or contract management preferred. 4+years of experience required, preferably in a corporate or medical setting Skills and Abilities Excellent verbal and written communication skills Demonstrated ability to make good decisions, act with discretion, and maintain confidentiality Advanced skills in Microsoft Word, Outlook, PowerPoint, and Excel and adept in technology Experience working with virtual meeting systems (Teams, Zoom, and or Webex) Experience with complex calendaring and scheduling required Excellent time management skills with a proven ability to meet deadlines The ability to work in a fast-paced, highly visible, dynamic, and at times stressful environment is crucial Punctuality, reliability, and consistency - a must $24.92-$36.12 USD Hourly Incyte Diagnostics is an EOE. We offer a competitive compensation and benefits package* which includes medical, dental, and vision benefits, life and disability benefits, a retirement plan, paid holidays, PTO/vacation benefits, and floating holidays. Compensation is commensurate with experience and/or education.

Description Provide administrative assistance to the Director of Kiemle Hagood Facility Services and field supervisors. Answer correspondence and assemble confidential and sensitive information. Use data to produce reports, statements, letters and other information. JOB RESPONSIBILITES: Responsibilities include but are not limited to: * Administrative assistance may include writing and preparing correspondence, calendaring, phone calls, meeting coordination, and other items. * Files and retrieves electronic information. Keeps lists updated such as property and facility technician lists and shares that information as necessary. Updates and distributes property allocation list. * Prepares proposal drafts for new field work. * Dispatch calls for KHFS Electrical Division and KHFS accounts. * Prepare and coordinate KHFS forms with Field Supervisors. * Track and coordinate technician vacations and manage the vacation calendar. * Manage support staff's copy of technician on-call calendar. Coordinates it with the Field Supervisors. Sends weekend coverage list to after-hours emergency answering service. * Tracks completed Purchase Order forms. * Attends KHFS staff meetings. * Assist with approval of daily facility technician timesheets. Verifies technician notes are included when needed. * Print Corrigo Work orders and match to corresponding labor in ADP for KHFS accounts. Produces materials invoicing for KHFS accounts matching them to pay period labor for billing. * Organizes and manages technician files. * Provides relief for receptionist when needed. Provides back-up for other assistants in the department when needed, helping with projects, etc. * Completes other duties as assigned. KNOWLEDGE & SKILLS: * Proficient in various office technologies and software, including messaging, databases, and MS Office Suite. * Total customer service mind set. Treating everyone as a customer. * Good organizational and time management skills. * Knows or can learn the organization's business, as well as new software and/or new procedures effectively. Uses new knowledge and tools effectively. * Adjusts work based upon shifting priorities. * Ability to conceptualize, plan and complete assigned projects. Pays attention to detail and is thorough. * Ability to identify problems and collaborate with others to solve them. * Effective written and verbal communication skills. PHYSICAL REQUIREMENTS: * Prolonged sitting at desk or computer terminal. * Writing and keyboarding/typing information. * Occasional bending and reaching. Lifting up to 25#. * Ability to hear and respond to telephone calls and questions. BENEFITS: * Insurance- medical insurance, vision insurance, dental insurance, life and AD&D insurance, and long-term disability insurance. Company provided dollars to use towards medical, dental and vision. * Retirement Plans- eligible after 1000 hours of service. Vested immediately. Company matches up to a set amount each year. * Vacation- lump sum to begin the following moth of hire to equal 10 hours per month. (3 weeks) * Paid Holidays- 9 paid holidays per year. * Sick Pay- 0.038462 hours of sick per hour worked (on average 10 days per year). Up to 80 hours carryover each year. ADDITIONAL COMPENSATION: * Discretionary bonuses Salary19.00 - 23.00 Hour Listing Type Jobs Categories Clerical/Administrative Position Type Full Time Salary Min 19.00 Salary Max 23.00 Salary Type /hr.

Requirements High school diploma required; associate degree or related office experience preferred 2+ years of administrative or receptionist experience; experience supporting sales staff is a plus Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Strong written and verbal communication skills Must be detail-oriented, organized, and able to prioritize multiple tasks Professional appearance and demeanor Ability to work independently and collaboratively across departments Dependable transportation required Advantages Familiar with marketing software like Canva and Constant Contact Other · Must work well with others and maintain a customer-first approach · Ability to handle confidential and time-sensitive information with discretion · Occasional travel or attendance at company events/trade shows may be required Equal Employment Opportunity We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Veteran Friendly Employer: Shredfast & ShredSupply value the leadership, teamwork, and integrity veterans bring to our workplace and encourage veterans to apply.

We are in the process of staffing a Virtual Assistant where a client needs someone to handle the following responsibilities. If you are interested, please complete the Virtual Assistant application. For other job information and updates on Virtual Assistant roles, make sure you follow us at @momtovirtualassistant. Key Responsibilities Manage invoices Manage agreements Send agreements Send reminders Organize and file Escalate if delay / questions to client Make sure all pieces of the package are ordered when someone starts a program Manage assessments Order assessments Track results Send reminders Let client know statuses Manage social media Repurpose content Post and manage engagement on LinkedIn, Meta, and Instagram Create a content calendar Assist with various other projects / tasks Platforms: Google WorkSpace GoHighLevel ClickUp Instagram Meta LinkedIn Canva Telegram Requirements Experience as a Program Manager / Project Manager (a plus) Self-starter and ability to work independently Intuitively organized Deadline oriented Detail oriented Excellent communicator 7-10 hours per week Ideal candidates will be located in the following zip codes: 99001, 99004, 99005, 99021, 99022, 99026, 99036, 99201, 99202 99203, 99204, 99205, 99206, 99207, 99208, 99212, 99217, 99218 99223, 99224, 99251, 99258, 99260, 83854, 83815, 83814 Benefits There are no benefits for this role as it is meant to be performed by independent contractors. Please let me know if you have any questions.

Production Scheduling Assistant Fireclay Tile is here to revolutionize the tile and design industry. By implementing an innovative digital platform paired with unmatched artisan-crafted products and client service, we've made it easier than ever to specify and purchase beautiful, sustainable tile sourced and handcrafted in the US. Our tireless commitment to innovation, transparency, and sustainability has not gone unrecognized. We aim to grow 25-35% annually and are recognized as the first B Corp for how we use Business as a Force for Good. With an innovative product, an ambitious team, and an inspiring mission, we're changing the way you think about tile. Come join the makers who support the dreamers! The Team You'll Work With … As the Scheduling Assistant, you will work directly with our talented Scheduling team to audit, prioritize, monitor product status' and communicate updates between the Production and Sales and Client Support teams. The Scheduling Assistant will support our production teammates ensuring they have the tools and information needed to execute what is scheduled on any given day. In this role, you will take ownership of key scheduling activities that positively impact productivity and profitability. Being a big player in helping to improve existing processes, and brainstorming new ideas to help adapt and improve efficiency between the teams. This role reports to the Production Planning Manager and is located on-site in Spokane, WA. Our culture thrives on professional development, ongoing training, and opportunities for growth within the organization. This is an hourly position with a range of $18.00 - $21.00. The opportunities you will have … We are in need of a Scheduling Assistant who can connect with our teammates through multiple channels including e-mail, phone, slack and in person. In this role, you'll be responsible for: Managing and re-prioritizing SCS priorities for the scheduler. Providing status updates to Sales and Client Support team Managing production priorities in Asana and maintaining a constant communication channel between the production leads and scheduler. Inventory management: Monitor inventory levels of finished products, and supporting materials and ensure proper levels are maintained to avoid shortages or overstocking. KPI Scorecard Reporting: Develop or maintain existing scorecards for the production management. Cross-Functional Collaboration: Collaborate with other departments, such as procurement, logistics, to ensure a seamless flow of materials and information. Technology Utilization: Utilize production planning software (Salesforce) , project management (Asana) , and communication applications (Slack). Asana Task Creation: Create dedicated tasks for each late order in Asana, specifying the order details, required actions and deadlines. Task Tracking: Regularly monitor the status of Asana tasks, and update task progress as actions are taken and milestones are achieved. Communication: Maintain open communication either directly on the plant floor or via channels with stakeholders to address any questions, concerns, or obstacles hindering task completion. Escalation Protocol: Establish an escalation protocol for particularly critical late orders, ensuring that senior management is informed and involved as necessary. Data Analysis and Sorting: Utilize Excel to import and analyze order data, including order due dates, customer priorities, and production lead times. Create or use existing spreadsheets and pivot tables to sort and filter orders based on various criteria, such as urgency, revenue impact, or customer importance. Serving as a Fireclay Tile Brand Ambassador, representing our core values including: Kindness Honesty Tread Lightly on the Earth Measure Twice, Cut Once Ganas (Desire) Accountable to the B Corp standards, we take care of our People and our Planet while turning a Profit. About You … You are an empathetic, kind, and patient person; you are socially conscious, creative, and innovative. You are comfortable working in a collaborative environment but can operate independently and use data to make decisions. You focus on providing best-in-class support & communication between Production teams & Client Support. Take initiative to find solutions A doer, you find areas for improvement, prioritize, and get things done Resilient and determined to ensure project goals are achieved on time Flexible and fun demeanor with the ability to get involved in the details while maintaining a wider view Knowledge in Excel Maintain a communicative disposition with all teams to be able to give & receive feedback on what is working in processes and what may need improvement Meet Erika! (Erika Austin | Linkedin) The total compensation package for this position may also include other elements, stock options, and discretionary bonus in addition to a full range of medical, financial, and/or other benefits including a 4% 401(k) match, PTO (non-exempt) or FTO (exempt), benefits, sick time, and parental leave, and other perks. Details of participation in these benefit plans will be provided if a teammate receives an offer of employment. Fireclay provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Fireclay will ensure that persons with disabilities are provided reasonable accommodations. If you need a reasonable accommodation, please let us know by contacting ***********************.

Provide administrative assistance to the Director of Kiemle Hagood Facility Services and field supervisors. Answer correspondence and assemble confidential and sensitive information. Use data to produce reports, statements, letters and other information. JOB RESPONSIBILITES: Responsibilities include but are not limited to: Administrative assistance may include writing and preparing correspondence, calendaring, phone calls, meeting coordination, and other items. Files and retrieves electronic information. Keeps lists updated such as property and facility technician lists and shares that information as necessary. Updates and distributes property allocation list. Prepares proposal drafts for new field work. Dispatch calls for KHFS Electrical Division and KHFS accounts. Prepare and coordinate KHFS forms with Field Supervisors. Track and coordinate technician vacations and manage the vacation calendar. Manage support staff's copy of technician on-call calendar. Coordinates it with the Field Supervisors. Sends weekend coverage list to after-hours emergency answering service. Tracks completed Purchase Order forms. Attends KHFS staff meetings. Assist with approval of daily facility technician timesheets. Verifies technician notes are included when needed. Print Corrigo Work orders and match to corresponding labor in ADP for KHFS accounts. Produces materials invoicing for KHFS accounts matching them to pay period labor for billing. Organizes and manages technician files. Provides relief for receptionist when needed. Provides back-up for other assistants in the department when needed, helping with projects, etc. Completes other duties as assigned. KNOWLEDGE & SKILLS: Proficient in various office technologies and software, including messaging, databases, and MS Office Suite. Total customer service mind set. Treating everyone as a customer. Good organizational and time management skills. Knows or can learn the organization's business, as well as new software and/or new procedures effectively. Uses new knowledge and tools effectively. Adjusts work based upon shifting priorities. Ability to conceptualize, plan and complete assigned projects. Pays attention to detail and is thorough. Ability to identify problems and collaborate with others to solve them. Effective written and verbal communication skills. PHYSICAL REQUIREMENTS: Prolonged sitting at desk or computer terminal. Writing and keyboarding/typing information. Occasional bending and reaching. Lifting up to 25#. Ability to hear and respond to telephone calls and questions. BENEFITS: Insurance- medical insurance, vision insurance, dental insurance, life and AD&D insurance, and long-term disability insurance. Company provided dollars to use towards medical, dental and vision. Retirement Plans- eligible after 1000 hours of service. Vested immediately. Company matches up to a set amount each year. Vacation- lump sum to begin the following moth of hire to equal 10 hours per month. (3 weeks) Paid Holidays- 9 paid holidays per year. Sick Pay- 0.038462 hours of sick per hour worked (on average 10 days per year). Up to 80 hours carryover each year. ADDITIONAL COMPENSATION: Discretionary bonuses

Administrative Assistant 3 | Associate Superintendent Full Time | Permanent Salary Range: $4,632 - $6,200 Monthly is represented by the Teamsters 117 bargaining unit. Are you an organized, detail-oriented, and dependable team player looking to make a difference in public service? If so, consider joining the Airway Heights Corrections Center (AHCC) as an Administrative Assistant 3 (AA3) for one of the Associate Superintendents. As the Administrative Assistant 3, you'll provide executive-level administrative and technical support to ensure efficient management of communications, documentation, and institutional records for the Associate Superintendent's Office. In this key role, you'll maintain confidentiality, streamline workflows, and promote organizational excellence aligned with the Department of Corrections' mission to improve public safety by positively changing lives. The candidate of choice will use their strong communication and writing skills to coordinate operational memos and correspondence, while confidently engaging with leadership at all levels. Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Outlook, OneNote, and Visio) will help you organize and enhance daily operations. Reporting to the Associate Superintendent, you'll perform executive administrative functions requiring professionalism, accuracy, and discretion. The ideal candidate is a motivated self-starter who thrives in a dynamic environment, values integrity and confidentiality, and takes pride in delivering high-quality work. If you're ready to make an impact, build systems that matter, and support a mission-driven team-we'd love to have you join us! A completed application packet will include: * A cover letter regarding your interest in this position with our agency * A detailed resume * Three professional references We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community. As an Administrative Assistant 3, some of your duties will include: * This position represents the Associate Superintendent goals/interests and provides interpretation and/or explanation of DOC/AHCC policies and viewpoints. * Provides confidential administrative, secretarial support and office management functions to the Associate Superintendent of operations. * Prioritizes, coordinates, and monitors complex work assignments or projects assigned to the executive team. * Schedules appointments/meetings, maintains calendar, and conference rooms and organizes daily duties to ensure deadlines are met * Uses intermediate skill of computer programs to include MS Word, Excel, PowerPoint and all applicable DOC programs. * Maintains inventory for the ICP cabinets, updates EMP manuals and assists during ICP activation * Participates on facility wide programs and committees. * Completes NCIC requests, prepares for audits, Critical Incident Reviews, arranges travel and distribution of assignments. * Maintains the Approved Facility Access Log. * Ensures quarterly reports are completed and submitted on time. * Coordinates, tracks and distributes facility cell phones. * Assists other clerical staff during peak periods. * Manages and reports staff attendance. What we need (required qualifications): * High School Diploma or Equivalent * Three years of increasingly responsible office experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work. * Strong organizational skills and the ability to prioritize work and work independently * Ability to maintain strict confidentiality and meet deadlines in stressful situations * Computer proficient/knowledge to include but not limited to work, excel and PowerPoint * Strong written and verbal communication skills at all levels * Skilled in English grammar, punctuation, and use of vocabulary What will make your application stand out (preferred qualifications): * Proficiency utilizing business analytics and data visualization tools such as: Tableau, Microsoft Power BI, Looker or similar platforms * Ability to type 40 per minute Vision: Working together for safer communities. Mission: Improving public safety by positively changing lives. Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington. DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability. IMPORTANT NOTES: * This recruitment may be utilized to fill more than one position. * Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. Please note: Phone number AND email address are required for all professional references. * A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. * Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply. * We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration. * Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. * Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. * Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results. * Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from *********** and ****************** Until this documentation is provided, you will not be selected to move forward in the hiring process. * DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. *************************************************************** * DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit ************** Telework Details This position is not allocated for telework. What We Offer: As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include: * Remote/telework/flexible schedules (depending on position) * Up to 25 paid vacations days a year * 8 hours of paid sick leave per month * 12 paid holidays a year * Generous retirement plan * Flex Spending Accounts * Dependent Care Assistance * Deferred Compensation and so much more! PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site. For questions about this recruitment, or to request reasonable accommodation in the application process, please email *************************. For TTY service, please call the Washington Relay Service at 7-1-1 or **************.

Summary: Responsible for general reception and answering telephones as well as greeting customers and visitors. Provides assistance to the on-site Team Leader with necessary administrative activities, including vendor relationships, record retention, office organization, and general office operations. Essential Duties and Responsibilities include the following. Other duties may be assigned. Answers incoming telephone calls, determines purpose of callers, provide customer assistance if necessary and forwards calls to appropriate personnel or department. Receives and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Maintain office appearance, including cleanliness of closing rooms after each transaction. Maintain, order and receive all office supplies, including organization and neatness of supply area and inventory. Coordinate maintenance and repairs of all office equipment. Code and review all office related bills for accuracy, contact vendors with discrepancies. Prepare daily deposit and ensure delivery to the bank. Other duties may include typing correspondence, performing light data entry and facilitating incoming/outgoing mail. Assist on-site Team Leader in scheduling, coordinating, and follow-through on all new hire orientation and training plans. Establish tickler-system for PerformanceOne tasks such as playbooks, 90-day reviews, and annual appraisals. Assist on-site Team Leader in timely completion of applicable PerformanceOne activities. Troubleshoot and assist with office day-to-day issues. Qualifications/Experience: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Three to five years experience in an office environment. Pleasant phone voice. Excellent computer proficiency, including Word, Excel, Outlook, and Internet Ability to work independently as well as in a team environment. Strong written, oral communication and proofreading skills. Ability to manage multiple tasks simultaneously. Strong organizational skills. Proficient at word processing, E-Mail and data entry. Self-motivated, detail oriented and able to complete projects independently. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee is frequently required to lift up to 10 pounds. The employee is occasionally required to lift up to 25 pounds. The vision requirements include: close vision.

CrossCountry Mortgage (CCM) is the nation's number one distributed retail mortgage lender with more than 7,000 employees operating over 700 branches and servicing loans across all 50 states, D.C. and Puerto Rico. Our company has been recognized ten times on the Inc. 5000 list of America's fastest-growing private businesses and has received many awards for our standout culture. A culture where you can grow! CCM has created an exceptional culture driving employee engagement, exceeding employee expectations, and directly impacting company success. At our core, our entrepreneurial spirit empowers every employee to be who they are to help us move forward together. You'll get unwavering support from all departments and total transparency from the top down. CCM offers eligible employees a competitive compensation plan and a robust benefits package, including medical, dental, vision, as well as a 401K. We also offer company-provided short-term disability, an employee assistance program, and a wellness program. Position Overview: The Branch Administrator supports to Spokane, WA office of CrossCountry Mortgage. The Branch Administrator is responsible for entering data from incoming leads, providing high-level support including heavy calendar management with excellent communication skills. Job Responsibilities: Manage branch calendar and schedule a variety of business meetings, including initial consultations. Handle incoming and outgoing phone and electronic communications. Work with various software tools to perform daily tasks, including spreadsheet programs and Salesforce. Accurately enter data from incoming leads for the branch. Complete and maintain branch-assigned checklists, prospect follow up and file set up. Handle gifting programs for the branch. Qualifications and Skills: High School Diploma or equivalent. 1+ year of banking, financial services or mortgage experience, preferred. Skilled in working independently with advanced skill in self-motivation. Excellent communication and organization skills. Proficient in Microsoft Excel, Word, PowerPoint and Outlook. This is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. Pay Range: Hourly Rate: $22.00 - $24.00 The posted pay range considers a wide range of compensation factors, including candidate background, experience and work location, while also allowing for salary growth within the position. #LI-CCMREC CrossCountry Mortgage, LLC offers MORE than a job, we offer a career. Apply now to begin your path to success! careersatccm.com CrossCountry Mortgage, LLC strives to provide employees with a robust benefit package: ********************************** California residents: Please see CrossCountry's privacy statement for information about how CrossCountry collects and uses personal information about California applicants. CrossCountry Mortgage supports equal employment opportunity in hiring, development and advancement for all qualified persons without regard to race, color, religion, religious creed, national origin, age, physical or mental disability, ancestry, marital status, uniformed service, covered veteran status, citizenship status, sex (including pregnancy, childbirth, and related medical conditions, and lactation), sexual orientation, gender identity, gender expression, transgender status, domestic violence victim status (where applicable), protected hair style or texture, genetic information (testing or characteristics), or any other protected status of an individual or because of the individual's association with a member of a protected group or any other characteristic protected by federal, state, or local law (“Protected Characteristics”). The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation. The Company is committed to fostering, cultivating and preserving a culture that welcomes diversity and inclusion. CrossCountry Mortgage, LLC (NMLS3029) is an FHA Approved Lending Institution and is not acting on behalf of or at the direction of HUD/FHA or the Federal government. To verify licensing, please visit ***************************

Scope of Work Greet visitors, Answer, Screen and field telephone calls, respond to requests for information, and provide assistance Publications: assist in the maintenance of operating instructions (OI) and standard operating procedures (SOP). Assist with the administration of various tracking systems. Enter IT Service Catalog requests, and submit IT help desk trouble calls Maintain bulletin boards, displays, and announcements Process lost/found, and office calendar Schedule/escort sensitive document delivery/pickup Provide distribution and transmittal system for all correspondence and incoming and outgoing mail Copying/Scanning/Faxing/Shredding Type letters, memoranda, reports, presentations, graphics, correspondence, and other documentation, including those for decision management, for signature or review by Government personnel Review, finalize, and check correspondence, records, reports, and forms for accuracy, completeness, and conformance to applicable formatting guidelines. Assist in setting up meetings and events which includes agenda and slides, opening and setting up the conference room, preparing and distributing materials, and securing the room after the meeting. Assist in establishing and maintaining file plans for Government approval Data Entry responsibilities Assist Office Manager with reporting (Fuel, Usage, Costs, and Mileage) Oversee Reservations/Key distribution Coordinate and assist with in/out processing for new/departing employees SUSPENSE MANAGEMENT SUPPORT Assist with the administration of suspense tracking system. This includes appropriate tasking, tracking, follow-up, and closeout of required actions. Track suspense for tasks assigned to the designated area, to ensure suspense dates and deliverables are met. DATABASE MANAGEMENT Assist in maintaining databases for tracking status of suspense associated with training, customer feedback, and other administrative or personnel programs. Provide assistance in processing and tracking database entries with internal and external customers and organizations. !!!Benefits!!! **Generous Vacation package after 1 year **Eligible for full benefits from DAY 1!!

Job Description Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today! Responsibilities • Be energetic and professional in a large office environment. • This position will help gather electronic records requests received from clients • Serve as primary administrative support to Pharmacy Director and management staff • Provide administrative and clerical support in a variety of areas • Enter information into database as needed. Type memos, reports, correspondence, newsletters and any other communication as directed. • Separate and distribute mail to appropriate personnel. Scan all accounts payable into system • Keep kitchen stocked and cleaned up - reorder kitchen items from approved list and submit to purchasing department • Other duties as assigned Qualifications • High School Diploma required. Previous experience working in an office environment a plus • Excellent communication and phone skills with ability to adapt within our diverse customer base • Be able and comfortable in making a high volume of outbound calls daily • Proficient in computer and typing skills with the ability to multitask using different programs simultaneously • Excel knowledge a plus

Preparation of complex reports/presentations and analysis using various software packages and databases Will be considered a specialist in the department or division---responsible for a complete process of complex nature Determining methods and procedures used to accomplish tasks Qualifications Strong MS Office Suite Knowledge is a must! 2+ yrs of Administrative Assistant position Previous work in a warehouse environment is a plus but not required High school diploma or equivalent Legal authorization to work in the US Additional Information Pay: DOE Shift: Mon-Fri, 8am-5pm 3 Month Contract +/-

Join the Nwestco Revolution! At Nwestco LLC, we don t just work in the Petroleum and Car Wash Equipment industry we lead it. For over 25 years, we ve set the standard across the Northwest and Rockies, delivering innovation, reliability, and excellence to our customers. We're on the hunt for a highly skilled Administrative Assistant to join our growing team in Spokane, WA. If you re driven, safety-focused, and ready to grow with a company that values your experience, this is your moment. Pay Range: Starts at $20/hr and increases based on experience. Includes full benefits, PTO, and 401(k). Your Mission Serve as the first point of contact for incoming calls, delivering professional and efficient support. Create, assign, and track work orders in Fieldpoint or other dispatching software, ensuring service requests move smoothly from start to finish. Coordinate daily dispatching, scheduling technicians, and prioritizing field activities in collaboration with managers. Assist in building out and tracking service orders, from initiation through completion, ensuring accuracy in billing, materials, and documentation. Review, code, and reconcile credit card receipts accurately and on time. Manage accounts payable, invoicing, accounts receivable, and credit applications. Track customer payments, deposits, and monthly statements. Maintain branch records, purchase orders, and office supplies. Support managers and field teams with administrative and project-related tasks that keep operations running efficiently. What You Bring to the Table High school diploma or equivalent (some college or business coursework preferred). 1 3 years of administrative, AP, or office support experience construction, service, or petroleum industry background strongly preferred. Experience with dispatching or coordinating field service operations, including tracking and managing work orders. Strong system learning capabilities you pick up new tools and processes quickly. Familiarity with dispatching or field management software (e.g., Fieldpoint, ServiceTitan, or similar) preferred. Introductory Service Manager or Project Manager skills the ability to think ahead, support field teams, and understand project flow. Experience with NetSuite or other ERP/accounting platforms a plus. Excellent communication, organization, and problem-solving skills, with the ability to handle multiple priorities calmly and efficiently. Reliable, consistent, and drama-free someone who brings stability and professionalism to the office environment. Proficiency in Google Docs, Sheets, and Drive. Before You Leap: Some positions require travel and overnight stays. Travel expenses will be covered by Nwestco, LLC All job offers are contingent upon successful completion of the following: Ability to pass pre-employment drug-screening and background check. If the position is classified as safety-sensitive, it requires the applicant to pass a comprehensive drug test, including screening for marijuana, as a condition of employment. A valid driver's license with a clean driving record over the past 5 years required. Why Join Nwestco? When you join our ranks, you're not just getting a job; you're igniting a career with purpose. We're all about diversity, valuing our people, and a culture of relentless excellence. Here s what s in it for you: Competitive compensation that appreciates your experience and potential. A treasure chest of benefits: 401(k) (with matching!), medical, dental, vision, life insurance, disability coverage, generous PTO, clothing allowance, paid holidays, and more. Unparalleled opportunities for career growth your horizon is limitless. Nwestco, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, military service, genetic information, or any other characteristic protected by federal, state, or local laws. If you meet the qualifications and are excited about this opportunity, we encourage you to apply and take the next step in your career with Nwestco LLC. To learn more about Nwestco, LLC, please visit our website at ****************

Job Description Join the Nwestco Revolution! At Nwestco LLC, we don't just work in the Petroleum and Car Wash Equipment industry-we lead it. For over 25 years, we've set the standard across the Northwest and Rockies, delivering innovation, reliability, and excellence to our customers. We're on the hunt for a highly skilled Administrative Assistant to join our growing team in Spokane, WA. If you're driven, safety-focused, and ready to grow with a company that values your experience, this is your moment. Pay Range: Starts at $20/hr and increases based on experience. Includes full benefits, PTO, and 401(k). Your Mission Serve as the first point of contact for incoming calls, delivering professional and efficient support. Create, assign, and track work orders in Fieldpoint or other dispatching software, ensuring service requests move smoothly from start to finish. Coordinate daily dispatching, scheduling technicians, and prioritizing field activities in collaboration with managers. Assist in building out and tracking service orders, from initiation through completion, ensuring accuracy in billing, materials, and documentation. Review, code, and reconcile credit card receipts accurately and on time. Manage accounts payable, invoicing, accounts receivable, and credit applications. Track customer payments, deposits, and monthly statements. Maintain branch records, purchase orders, and office supplies. Support managers and field teams with administrative and project-related tasks that keep operations running efficiently. What You Bring to the Table High school diploma or equivalent (some college or business coursework preferred). 1-3 years of administrative, AP, or office support experience-construction, service, or petroleum industry background strongly preferred. Experience with dispatching or coordinating field service operations, including tracking and managing work orders. Strong system learning capabilities-you pick up new tools and processes quickly. Familiarity with dispatching or field management software (e.g., Fieldpoint, ServiceTitan, or similar) preferred. Introductory Service Manager or Project Manager skills-the ability to think ahead, support field teams, and understand project flow. Experience with NetSuite or other ERP/accounting platforms a plus. Excellent communication, organization, and problem-solving skills, with the ability to handle multiple priorities calmly and efficiently. Reliable, consistent, and drama-free-someone who brings stability and professionalism to the office environment. Proficiency in Google Docs, Sheets, and Drive. Before You Leap: Some positions require travel and overnight stays. Travel expenses will be covered by Nwestco, LLC All job offers are contingent upon successful completion of the following: Ability to pass pre-employment drug-screening and background check. If the position is classified as safety-sensitive, it requires the applicant to pass a comprehensive drug test, including screening for marijuana, as a condition of employment. A valid driver's license with a clean driving record over the past 5 years required. Why Join Nwestco? When you join our ranks, you're not just getting a job; you're igniting a career with purpose. We're all about diversity, valuing our people, and a culture of relentless excellence. Here's what's in it for you: Competitive compensation that appreciates your experience and potential. A treasure chest of benefits: 401(k) (with matching!), medical, dental, vision, life insurance, disability coverage, generous PTO, clothing allowance, paid holidays, and more. Unparalleled opportunities for career growth - your horizon is limitless. Nwestco, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, military service, genetic information, or any other characteristic protected by federal, state, or local laws. If you meet the qualifications and are excited about this opportunity, we encourage you to apply and take the next step in your career with Nwestco LLC. To learn more about Nwestco, LLC, please visit our website at ****************

Job Details Entry ID - The Renaissance - Coeur d Alene, ID Full Time High School $17.75 Hourly None Day Business OfficeDescription A CAREER WITH PURPOSE! Come join an awesome team! We strive to maintain a care-centered culture that begins with caring for you in the same way we care for our residents. Each individual member of our team plays an extremely valuable role in our community as they use their cheerfulness, enthusiasm, and kindness to care for and brighten the daily lives of the seniors we serve. WAYS WE CARE FOR YOU Competitive wages with increased wage scale - Have experience? Find out what you can start at! Generous benefits package including medical, dental, vision, and supplemental insurance PTO Referral bonus program Flexible Spending Accounts 401(k) PERKS Enjoy “Perks at Work” which offers access to 30,000+ national and local employee discounts, online classes, and personal development Use earned Radiant Bucks to purchase special items Monthly all-staff meetings with fun events and great prizes GROWTH Opportunities for career advancement and promotion Online and in-person education and training Education Reimbursement Program Ongoing training programs and services THE DIFFERENCE YOU WILL MAKE: Provide administrative support to the members of the management team Answer the telephones in a polite and courteous manner Maintain office systems Perform administrative tasks using software programs WHAT MAKES YOU A GREAT CANDIDATE: Experience in faxing, filing, scanning, and collecting reports is a plus Compassionate, patient, and kind, and have a heart for working with senior adults Must be at least 18 years of age Be able to read, write, speak and understand the English language. If you have a heart to serve, a positive attitude, and the desire to learn & grow we would love to talk to you!

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Newport, Washington. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants. Estimated compensation for this position in the states of BC, CA, CO, IL, MA, MD, MN, NJ, NY, VT and WA is: Hourly: $17.50 - $18.50 The salary listed is an estimate and not guaranteed. A salary offer will vary based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data. In addition to the base pay and our benefits, some positions are eligible for bonuses, sales commissions, or incentive pay.

Job Description Primary Location District Wide Substitute Salary Range Per Hour Shift Type Substitute

Per Diem: on call/flexible hours The Corporate Support Assistant is responsible for managing calendars for upper management and Pathologists, coordinating meetings, and providing ancillary support for various high-level projects. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced corporate environment. You Will : Assist with maintaining daily, weekly, and monthly schedules for Executives and Pathologists, ensuring there are no conflicts and adjusting schedules as needed based on priority changes or urgent requests. Coordinate and schedule meetings, appointments, and events, including booking rooms, preparing agendas, distributing materials, setting up necessary technology and equipment, recording sessions, and creating and distributing meeting minutes. Support Executives and Pathologists, handling inquiries and requests promptly. Liaise with internal and external stakeholders to ensure smooth communication and coordination of schedules and commitments. Provide general administrative support, including preparing documents, reports, correspondence, and assisting with travel arrangements and expense reports. Work cohesively with performance improvement specialist(s) to assist in the progress of enterprise-wide goals and projects. Provide backup assistance with contract tracking, insurance applications, and performs other related duties as assigned. Perform other related duties as assigned Qualifications : Education: Bachelor's degree in communication, business, or project management preferred. Certifications in project management or contract management preferred. 4+years of experience required, preferably in a corporate or medical setting Skills and Abilities Excellent verbal and written communication skills Demonstrated ability to make good decisions, act with discretion, and maintain confidentiality Advanced skills in Microsoft Word, Outlook, PowerPoint, and Excel and adept in technology Experience working with virtual meeting systems (Teams, Zoom, and or Webex) Experience with complex calendaring and scheduling required Excellent time management skills with a proven ability to meet deadlines The ability to work in a fast-paced, highly visible, dynamic, and at times stressful environment is crucial Punctuality, reliability, and consistency - a must $24.92-$36.12 USD Hourl y Incyte Diagnostics is an EOE. We offer a competitive compensation and benefits package* which includes medical, dental, and vision benefits, life and disability benefits, a retirement plan, paid holidays, PTO/vacation benefits, and floating holidays. Compensation is commensurate with experience and/or education.

Description Description If you are looking for employment with a purpose where you can help improve the daily lives of the members of your community, then consider a career with Pioneer Human Services! We are currently looking for an Administrative Assistant I with a passion for human services. This is an exciting opportunity to be involved with an organization focused on a transformative path towards social change, creating pathways for rehabilitation, reintegration, and redemption. Who we are - Our Mission We empower justice-involved individuals to overcome adversity and reach their full potential. For over 60 years, we have proudly serviced our clients with professionalism and empathy. We are a nationally recognized non-profit with 35+ locations across Washington state that provided a chance for change to over 9,500 individuals in 2024. What We Offer At Pioneer, our employees are our most valuable asset. That's why we're proud to offer a comprehensive Total Rewards package designed to support your health, security, and work-life balance. Compensation: New hires for this position typically start between $17.00 and $20.78 hourly, depending on factors such as work location, experience, qualifications, skills, competencies, internal equity, and market conditions. While the full pay range is provided to support pay transparency, individual compensation will vary within the range based on these factors. Benefits: Eligible after 30 days of full-time employment (minimum of 30 hours/week): * Medical * Flexible spending * Dental * Vision Additional coverage after 60 days: * Life * AD&D * Disability Other benefits: * Dependent Daycare Flexible Spending * Tuition assistance (100% for bachelor's, 50% for graduate programs) * Retirement plan (3.5% annual compensation contribution, plus 3.5% match for 6% individual contribution) * Employee recognition programs * Public transportation discount * Employee assistance program (EAP) Join Pioneer and be part of a team that values and invests in you. What you'll do The Administrative Assistant supports the assigned group with administration duties, they will assist with contract and insurance billing, fee collections, client scheduling and database management. As the Administrative you will ensure provision of quality and cost effective services. Primary/essential duties and responsibilities are but not limited to: * Preparing monthly invoices and reports as requested for all contract providers * Creating and distributing, prior to designated deadlines, all contractual deliverables * Collecting required data for all quarterly deliverables * Assisting with insurance and private pay billing * Database entry and management including running reports * Developing and maintaining internal tracking systems and reports for QA purposes * Preparing professionally written documentation and correspondence * Copying and maintaining forms/documents/new client files * Filing of agency correspondence and assisting with maintenance of clinical records * Performing general offices tasks including; answering phones, ordering office supplies, distributing mail, light cleaning, and maintaining and operating copier, fax machine, phone/voice mail systems, and document shredder * Assists Director in gathering and analyzing data related to Quality Assurance activities to maintain quality of care consistent with or exceeding Washington State standards * Analyzes data from multiple data sources as directed * Prepares and assists in the preparation of data reporting as directed * Providing excellent customer service to staff, clients and community partners. * Scheduling client appointments * Making appointment reminder calls as needed * Engages in clear, consistent, and professional communication with clients, program staff, service providers and community members * Will perform/observe UA screens periodically What you'll bring * High School Diploma or GED * At least one year of clerical/office experience * Proficient with Microsoft Excel in addition to other Microsoft Office Suite applications * Excellent oral and written communication skills * Employees who operate their own or PHS vehicles on PHS business, must have a safe driving record as defined by PHS * Employees who operate their own vehicle(s) on PHS business must carry auto liability insurance that complies with the requirements of PHS Preferably you'll bring * AA degree in office administration, business, or healthcare field * Previous experience dealing with medical claims to insurance carriers Previous experience working in healthcare office or similar setting preferred EEO Pioneer human services is an equal opportunity employer of minorities/women/individuals with disabilities/protected veterans and does not unlawfully discriminate under federal, state, or local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status. EEOC is the Law/EEO Policy Statement Pioneer Human Services is a Drug-Free Company Pioneer Human Services is a drug free company. This position has been deemed safety sensitive under RCW 49.44.240(3) and is subject to both pre-employment drug testing and drug testing during employment, to include testing for marijuana. Salary17.00 - 20.78 Hour Listing Type Jobs Categories Clerical/Administrative Position Type Full Time Salary Min 17.00 Salary Max 20.78 Salary Type /hr.