Administrative coordinator jobs in Springfield, IL - 54 jobs

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Full Time, Staff Assistant Day Shift, $24/hour Centurion is proud to be the provider of comprehensive services to the Illinois Department of Corrections. We are currently seeking a Full-time Staff Assistant to join our team at Decatur Correctional Center in Decatur, Illinois. The Staff Assistant is responsible for performing administrative duties and supporting program and staff needs by fulfilling routine clerical, secretarial, and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, creating spreadsheets, and providing information to callers for designated behavioral health units. This professional works extensively with Microsoft Office applications, including Word, Excel, and Access.

Office: Office of Healthcare Regulation Division: Long Term Care Special Investigations Unit Posting ID: 48-25-0162 48897 Class Title: ADMIN ASSISTANT I - 00501 Skill Option: None Bilingual Option: None Salary: Anticipated Starting Salary $5,637/month; Full Range $5,637- $8,026 /month Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 3 Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME Merit Comp Code: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview Assists in maintaining a Statewide 24-hour Long-Term care abuse/neglect hotline. Receives complaints against Long-Term Care facilities, hospitals, home health agencies, ambulatory surgical treatment centers, end state renal disease centers, hospice agencies, rural health clinics, sub-acute facilities, and unlicensed nursing homes. Interviews callers in order to determine if complaint/concerns pertain to regulatory non-compliance for any of the programs served or if caller needs referral to another agency. Enters call information into central database as to type of caller and nature of each allegation. Benefits Statement As a State of Illinois Employee, you will receive a robust benefit package that includes the following: * Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position) * Competitive Group Insurance benefits including health, life, dental and vision plans. * Pension plan through the State Employees Retirement System. * Deferred Compensation Program - voluntary supplemental retirement plan. * Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP) * 10-25 days of paid vacation time annually (10 days for first year of state employment) * 12 paid sick days annually which carryover year to year * 3 paid personal business days per calendar year (pro-rated dependent on start date) * 13-14 paid holidays per year * 12 weeks of paid parental leave * Employee Assistance Program and/or mental health resources These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: ********************************************************* Essential Functions * Assists in maintaining a Statewide 24-hour Long-Term care abuse/neglect hotline. * Serves as Staff Assistant to the Central Complaint Registry Program Administrator. * Completes Complaint Narrative, outlining each allegation. * Conducts ongoing research of State and Federal codes of regulation in order to remain familiar with any changes or updates. * Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications * Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration. * Requires one year of professional experience in a public or private organization, or completion of an agency-approved professional management training program. Preferred Qualifications * Two years' of work experience in Microsoft Word, and spreadsheet applications (i.e., Microsoft Word, Microsoft Outlook, Excel, PowerPoint, Smartsheet). * Two years' of experience preparing complex written and oral reports. * Two years' of experience preparing correspondence in professional manner consistent with applicable policies and procedures. * Extensive knowledge of office practices, procedures, and programs. * One year experience working on a hot line. About the Agency The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of $600 million in state and federal funds, 8 regional offices, 3 laboratories and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury. Work Hours: Monday-Friday 8:30AM-5:00PM Work Location: 525 W Jefferson St, Springfield, Illinois, 62702-5056 Agency Contact: **************************** Posting Group: Health Services This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs). APPLICATION INSTRUCTIONS: Use the "Apply" button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website. The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: ****************************** *************************** Nearest Major Market: Springfield

Springfield, Illinois SALARY & BENEFITS : Salary range - $18.67 per hour to $28.15 per hour; a benefits summary can be found at ************************************ under Salary & Benefit Summaries, Associate Staff - Grade 2. DEADLINE FOR EXTERNAL APPLICATIONS : January 27, 2026 EFFECTIVE DATE : To Be Determined INTERVIEWS : Candidates who appear to meet the qualifications will be interviewed at a location selected by the IEA-NEA. STAFF AUTHORITY AND RELATIONSHIPS : Directly responsible to the assigned professional staff, Director of Government Relations, and Executive Director. POSITION DESCRIPTION : Performs varied and complex secretarial duties of a highly responsible nature; maintains efficient office procedures and practices designed to offer greatest support to the department and membership; performs some office administrative tasks. RESPONSIBILITIES : Handles and/or assists in handling confidential matters; screens telephone calls and visitors; handles correspondence, filing, messages, calendar, and other secretarial duties. Performs all clerical functions of the office as directed. Creates, stores and maintains legislative user files to track bills introduced in the legislature. Generates user files, queries and customized reports, retrieves committee postings and bill assignments and downloads the daily House and Senate calendars via the Legislative Information System. Downloads, distributes copies and maintains files of the Daily Legislative Reports from the State Capital Information Service. Makes necessary trips to the Legislative Reference Bureau, House and Senate Bill rooms, Teachers' Retirement System, Illinois Office of Education, State Board of Education, State Board of Elections, Secretary of State, Post Office, and various other boards and commissions. Makes necessary arrangements for meetings of committees, commissions, and other groups with which the Department Director and professional staff are associated. Processes incoming and outgoing mail. Maintains an adequate quantity of office supplies. Prepares and distributes materials for internal/external communications for the department. Provides information and/or materials as requested pursuant to departmental procedures and established policy; refers questions to appropriate personnel. Maintains a working knowledge of office machines and PC or similar computer equipment. Acquires an understanding of the structure, operation and function of the IEA-NEA. Utilizes appropriate office procedures as per the IEA-NEA Associate Staff Manual. Demonstrates a high degree of interpersonal skills. Interacts appropriately with staff, members, and the general public. Performs other appropriate duties as directed by assigned professional and management staff. QUALIFICATIONS : Minimum high school diploma, business college or college desirable; Above average ability in keyboarding, spelling, composition, and math skills; Capable of efficiently handling telephone requests; Ability to work independently and in a team environment; Knowledge and ability to perform basic office accounting functions; Personal computer and other basic office machine experience or training, including but not limited to Microsoft Office Suite and web browsers, required; Ability to interact effectively with members, IEA-NEA leadership and staff is essential; Valid driver's license required. IEA IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER AND ENCOURAGES WOMEN, MINORITIES, AND PERSONS WITH DISABILITIES TO APPLY.

Compensation range: $22-$28/hr Are you in search of a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Enhabit Home Health & Hospice. As a national leader in home-based care, Enhabit is consistently ranked as one of the best places to work in the country. We're committed to expanding what's possible for patient care in the home, all while fostering a unique culture that is both innovative and collaborative. At Enhabit, the best of what's next starts with us. We not only make it a priority to maintain an ethical and stable workplace but also continually invest in our employees. By extending ongoing professional development opportunities and providing cutting-edge technology solutions, we ensure our employees are always moving their careers forward and prepared to deliver a better way to care for our patients. Ever-mindful of the need for employees to care for themselves and their families, Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Subject to employee eligibility, some benefits, tools and resources include: * 30 days PDO - Up to 6 weeks (PDO includes company observed holidays) * Continuing education opportunities * Scholarship program for employees * Matching 401(k) plan for all employees * Comprehensive insurance plans for medical, dental and vision coverage for full-time employees * Supplemental insurance policies for life, disability, critical illness, hospital indemnity and accident insurance plans for full-time employees * Flexible spending account plans for full-time employees * Minimum essential coverage health insurance plan for all employees * Electronic medical records and mobile devices for all clinicians * Incentivized bonus plan Responsibilities Enhabit Home Health & Hospice is looking for an Office Coordinator to join our team. The person in this role will provide direct support to the Branch Director and will be cross-trained in several areas of office administration - Medical Records, Billing, Scheduling, Human Resources, and Payroll. Hours: Monday - Friday, 8:00am - 5:00pm * Process and maintain Human Resources documentation. * Conduct new hire orientation for all new employees. * Process payroll and mileage analysis reports for employees. * Order office supplies & medical supplies; maintain inventory. * Assist with scheduling, intake, medical records and all other non-clinical aspects of the back office. * Help to ensure the office runs smoothly on a daily basis and provide suggestions for improved efficiency. * Provided mobile device support and troubleshooting to local office staff and clinical field staff. Qualifications The right person for this role will be outgoing, have a positive attitude, and have exceptional multitasking skills. * Minimum of 6 months of medical records experience in a clinic, hospital, or home health setting. * Previous experience working with an EMR system is strongly preferred. * Experience working with Homecare Homebase (HCHB) is a plus. * Experience working with Sfax is a plus. * Must possess a high school diploma or equivalent. * Excellent customer service skills. * Advanced typing and computer skills. * For employees located in Oregon, requirements related to driving are not applicable unless employee has a clinical license. If you are interested in this position, please APPLY NOW by completing an online application! Additional Information Enhabit Home Health & Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.

HOURS PER DAY: 8 DAYS PER YEAR: 214 (10 Months, 14 Paid Holidays) REQUIREMENTS/QUALIFICATIONS: Neat appearance - telephone and office etiquette - interest in public schools and children Ability to follow written and oral directions and to complete tasks with a minimum of supervision Ability to supervise and be willing to be involved in some type of cross training program to meet the needs of the office Ability to communicate and maintain good working relationships with principals, teachers, parents, students and general public Working knowledge of business English and accurate spelling Experience in Microsoft Office, Word, Excel, FileMaker, working with live date online Ability to maintain files Accurate typing at a minimum of 45 wpm SPECIFIC RESPONSIBILITIES: Maintain student attendance records Maintain bookkeeping records of Revolving Fund, Instructional Fund and Activities Account, Payroll Prepare monthly substitute rating sheets Type Principal's correspondence Order supplies for office/teachers/building Answer incoming calls Administer minor first aid Perform other duties as assigned

PRIMARY PURPOSE: This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator. PRINCIPAL RESPONSIBILITIES: The successful candidate's responsibilities will include, but not be limited to: Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed Provide general administrative support and projects as directed MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 2-4 years administrative office experience in a fast paced environment Knowledge of administrative and clerical procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrate initiative The salary range for this position is $14.08 - $28.30. Actual compensation within that range will be dependent upon various factors, including an individual's skills, experience, and qualifications.

Full Time, Staff Assistant Day Shift, $24/hour Centurion is proud to be the provider of comprehensive services to the Illinois Department of Corrections. We are currently seeking a Full-time Staff Assistant to join our team at Decatur Correctional Center in Decatur, Illinois. The Staff Assistant is responsible for performing administrative duties and supporting program and staff needs by fulfilling routine clerical, secretarial, and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, creating spreadsheets, and providing information to callers for designated behavioral health units. This professional works extensively with Microsoft Office applications, including Word, Excel, and Access. Qualifications • High school diploma or GED equivalent required • Minimum of one (1) year of secretarial or office experience required • Must have experience with medical terminology • Good communication and organizational skills, professional phone etiquette and accurate typing skills • Demonstrated computer proficiency in Microsoft Office required • Working knowledge of spreadsheets and database programs preferred • Must be appropriately and actively certified in Cardio-Pulmonary Resuscitation (CPR) • Ability to obtain a security clearance, to include drug screen and criminal background check

**Discover a more connected career** A successful Office Coordinator shall monitor and coordinate the activities of field personnel; shall assist in ensuring that all timekeeping/payroll/project data is processed and accounted for timely and accurately. At a minimum, the position requires a good working knowledge of general office functions; experience working with various software applications including Microsoft/Google suite and similar data management tools; strong problem solving or troubleshooting skills; ability to use a computer and other office related equipment; ability to read, understand, interpret, input, and analyze data with a high degree of accuracy. **Connecting you to great benefits** + Weekly Paychecks + Paid Time Off, Parental Leave, and Holidays + Insurance (including medical, prescription drug, dental, vision, disability, life insurance) + 401(k) w/ Company Match + Stock Purchase Plan + Education Reimbursement + Legal Insurance + Discounts on gym memberships, pet insurance, and much more! **What you'll do** + Completion of low level tasks in support of an assigned department/project. + Receive, organize, file, and maintain documents and/or data for an assigned department/project. + Create, update, validate and forward various forms of communication to internal and external recipients. + Read, interpret, and input data in support of an assigned department/project. + Additional Duties as assigned. **What you'll need** + Prior work related experience. + Proficient in the use of office hardware and software. (PCs, Tablets, Printers, Copiers, Microsoft, Google, etc.) + Excellent Customer Service skills and strong English language skills both oral and written. + Authorized to work in the United States. + Successful completion of pre-employment drug screen, background, and motor vehicle record check. **Why grow your career with us** Your career here is more than just a job - it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind. **Building stronger solutions together** Our company is an equal-opportunity employer - we are committed to providing a work environment where everyone can thrive, grow, and feel connected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Benefits: Opportunity for advancement Paid time off Training & development Why Work for InMotion Wellness Studio: Competitive Hourly Pay and performance reviews with potential pay increases. World Class Training that covers hands-on training regarding the business and our stretch therapy, a mentorship program, and ongoing 1:1 support. Employee discounts: Use our stretching sessions at no cost. Great work/life balance: Schedule flexibility depending on location. Direct career track: Potential to be promoted to corporate positions. Winning company culture: Positive culture helping others, community-building events, and additional perks. Employee recognition incentives: gift cards, employee of the month awards,...etc. Open door policy: an owner who knows your name and is always open to your needs. Job SummaryInMotion Wellness Studio is looking for an outgoing, organized front desk team member to help schedule appointments via phone calls and text messaging. This team member will be the first point of contact for new members scheduling sessions and inquiring about the services we offer. Schedule Monday through Thursday: 8:30 am to 6:00 pm (1 hour lunch break) Friday: 8:30 am to 1pm Responsibilities Schedule appointments over the telephone. On average, there will be ~75 outbound phone calls to prospects and members of our studio. Accommodate members, making them feel relaxed and welcome. Administer studio tours for new guests and assist with intake form completion. Greet and welcome members and schedule their next appointment. Qualifications Professional and friendly phone etiquette. Passion for improving health through exercise and stretching. Proficient with Microsoft Office software and phone systems. About InMotion Wellness Studio InMotion Wellness Studio is the fastest-growing assisted stretching studio in the country. InMotion Wellness Studio provides Assisted Motion and Recovery Therapy. It's a series of one-on-one services and stretches that are custom-tailored to each client's needs. These customized assisted-stretch sessions improve posture, range of motion, and circulation while reducing muscle and joint pain. It's like personal training but for stretching. Culture Is The Key To Our Success Helping people feel better is our goal. We are not in the stretching business, we are in the people business. Every client is part of our family. If you work here then you are also family. Compensation: $15.00 per hour InMotion is a rapidly growing wellness studio whose focus is assisted stretching for the betterment of its client's health and community improvement. We are establishing ourselves as the premier assisted stretching facility in the Nation with over 23 stores and a strong national growth plan. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchise. All inquiries about employment at this franchise should be made directly to the franchise location, and not to InMotion Wellness Studio Corporate.

NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Moran & Goebel Funeral Home in Decatur, IL. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction. Responsibilities * Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.) * Operate a telephone system handling a large call volume * Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department * Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc. Qualifications * 1+ years of administrative support experience * Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software) * Ability to work well in a team-based environment * Ability to learn new software and conduct new tasks * Professional communication and organizational skills * Valid driver's license * High School Diploma or equivalent Compensation * $15.00 to $18.00/hour Benefits * Medical, Dental, and Vision Insurance * Health Savings Account (HSA) * Life Insurance * 401(k) with Employer Matching We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Job Description Administrative Assistant - Decatur, IL This is a permanent, non-exempt level position. Job Summary: ADM is seeking a highly organized and detail-oriented individual to join our Engineering & Projects team as an experienced Administrative Assistant, specializing in Project Accounting. This role will support the team by maintaining accounting systems, managing administrative tasks, and assisting with project-related activities to ensure smooth operations and compliance with company standards. Key Responsibilities: Ajera Accounting Software Management: Maintain and update project information in Ajera for the Engineering & Projects team Generate monthly invoices and reports Assist Project Managers and staff with KPI tracking and report generation Approve Ajera timesheets for all Engineering Service (ES) employees and Tech Services contractors Timekeeping and Payroll: Approve ADM timecards for non-exempt employees. Supervise and approve timesheets for temporary contractors in Fieldglass Purchasing and Vendor Management: Process invoices in Coupa Create and receive purchase orders for ES and Tech Services contractors Provide information and coordinate safety boots/glasses for the team Administrative Support: Organize and maintain project files and employee records Assist with new hire onboarding processes Gather information and complete Tax Credit Questionnaires Coordinate travel arrangements for ES and Tech Services personnel Maintain professional certifications and licenses for ES employees Office and Equipment Management: Maintain copiers, plotters, and ES fleet cars, including oil changes, repairs, and mileage reporting Order office and safety supplies as needed Organize the department library, record new books, and file documentation Event and Meeting Coordination: Organize ES department meetings, including room setup, food, and refreshments Plan and coordinate holiday food days, anniversaries, and retirement celebrations Assist management with meeting setups and miscellaneous tasks Records and Document Management: Manage records retention, including requesting boxes, maintaining spreadsheets, and ensuring proper storage Scan drawings and upload them to ProjectWise Download photos from cameras and organize them in ProjectWise Facilities and Seating Assignments: Assist with in-office seating assignments and workspace organization Accounting and Reconciliation: Interface with the accounting team for reconciliations and financial reporting Support financial analysts with cashflow and net income analysis (profit/loss) reporting Required Qualifications: High school diploma or equivalent required Proven experience in administrative support, project accounting, or a similar role Strong organizational and multitasking skills with attention to detail Excellent communication skills, both written and verbal Ability to work independently and collaboratively in a fast-paced environment Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) Preferred Qualifications: Associates or Bachelor's degree in Business Administration, Accounting, or a related field preferred Prior experience in engineering or technical services environments is advantageous Proficiency in Ajera Accounting software, Coupa, and Fieldglass preferred Familiarity with ProjectWise or similar document management systems is a plus Why Join ADM? At ADM, we value our employees and provide opportunities for growth and development. As part of our Engineering Services team, you'll play a vital role in ensuring operational excellence and contributing to the success of our projects. ADM requires the successful completion of a background check. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours. If hired, employees will be in an “at-will position” and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. The pay range for this position is expected to be between: $35,400.00 - $66,600.00

Secretarial/Clerical Date Available: ASAP Additional Information: Show/Hide TITLE: PreK - 8 Secretary QUALIFICATIONS: * High school diploma or equivalent * Excellent computer, record keeping, and organizational skills * Effective communication and interpersonal skills * Ability to work independently, recognize priorities in work load, and shift between tasks as needed * Ability to maintain confidentiality REPORTS TO: Assistant Principal and/or Principal JOB GOAL: To support the smooth and efficient operation of the school in order to maximize positive educational outcomes for stakeholders. ESSENTIAL FUNCTIONS: The following are the essential functions, including but not limited to, the following job duties as assigned: * Serves as receptionist in person and by telephone * Maintains confidentiality in all situations * Prepares, distributes, and files documents and records * Maintains student information, such as demographics, attendance, discipline, grades, and schedules * Maintains student records, such as registration, lunch forms, bussing, and cumulative folders * Maintains staff records, such as substitutes * Receives and processes school mail * Maintains office equipment, building inventory, and storeroom * Assists with care of sick and injured children as appropriate for the position * Performs other job-related duties as directed TERMS OF EMPLOYMENT: 4 or 8 hours per day for 190 in accordance with the collective bargaining agreement CLASSIFICATION: A EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Professional Personnel. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. * Environment The noise level in the work environment is usually moderate. The job is performed inside under minimal temperature variations and a generally hazard free environment. The noise level in the work environment is usually moderate. * Physical While performing the duties of this job, the employee is regularly required to use motions with their wrists, hands, and/or fingers, including prolonged use of a computer terminal. The employee is frequently required to sit for prolonged periods, see, talk, and hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 20 pounds. * Vision Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus with or without correction. * Hearing The employee is required to hear in the normal audio range, with or without correction. * Mental Demands While performing the duties of this job, the employee regularly is required to compare, analyze, communicate, coordinate, instruct, synthesize, evaluate, use interpersonal skills, compile, and negotiate. The employee frequently is required to compute. The employee occasionally is required to copy. This position falls under the DECATUR EDUCATIONAL SUPPORT PERSONNEL ASSOCIATION Contract - JULY 1, 2021 - JUNE 30, 2025. The Salary Schedule is attached above. Benefit information can be found HERE. Attachment(s): * DESPA Salary Schedule 2025-2028.pdf * PreK - 8 Secretary JD

Job DescriptionBenefits: 401(k) 401(k) matching Competitive salary Paid time off Job Type: Seasonal Pay: $15.50 - $17.00/hour Hours: Monday-Friday 8am 5pm Saturdays 8am 1pm Opportunity for Overtime Experience & Requirements Minimum of a High School Diploma. Must be able to multitask, stay organized, and communicate professionally with clients and team members. Must demonstrate respect for client privacy and adhere to confidentiality protocols. Must pass a background check. Minimum 2 years of office experience, including answering phone calls and direct client interaction. Basic understanding of business operations. Proficiency in Microsoft Word, Excel, Outlook, Zoom. Bonus: Experience with QuickBooks, tax software, or familiarity with the tax industry. Comfortable using office technology (scanners, printers, copiers). Must have reliable transportation. General Duties Handle phone calls, emails, and other basic office communications. Maintain a clean and organized workspace, ensuring sensitive documents are secured daily. Tasks Answer and manage phone calls for both Gillespie and Carlinville offices. Schedule client appointments and manage the calendar. Facilitate client appointments related to tax return preparation, document drop-offs, and pick-ups. Learn the basics of tax return processing. Support small business services during downtime to aid in tax preparation. Train to manage client interactions, primarily with small business clients. Organize and process incoming/outgoing client documents. Ensure all documentation is scanned and uploaded into client software. Assist with bookkeeping, payroll, and sales tax services. Occasional travel to the Carlinville Office to work or check the mailbox.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Centurion is proud to be the provider of comprehensive services to the Illinois Department of Corrections. We are currently seeking a Full-time Staff Assistant to join our team at Lincoln CC in Lincoln, Illinois. The Staff Assistant is responsible for performing administrative duties and supporting program and staff needs by fulfilling routine clerical, secretarial, and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, creating spreadsheets, and providing information to callers for designated behavioral health units. This professional works extensively with Microsoft Office applications, including Word, Excel, and Access. Available Shift: 8:00am to 4:00pm / 40 hours per week Pay rate: $24/hr

Springfield, Illinois SALARY & BENEFITS: Salary range - $18.67 per hour to $28.15 per hour; a benefits summary can be found at ************************************ under Salary & Benefit Summaries, Associate Staff - Grade 2. DEADLINE FOR EXTERNAL APPLICATIONS: January 27, 2026 EFFECTIVE DATE: To Be Determined INTERVIEWS: Candidates who appear to meet the qualifications will be interviewed at a location selected by the IEA-NEA. STAFF AUTHORITY AND RELATIONSHIPS: Directly responsible to the assigned professional staff, Director of Government Relations, and Executive Director. POSITION DESCRIPTION: Performs varied and complex secretarial duties of a highly responsible nature; maintains efficient office procedures and practices designed to offer greatest support to the department and membership; performs some office administrative tasks. RESPONSIBILITIES: Handles and/or assists in handling confidential matters; screens telephone calls and visitors; handles correspondence, filing, messages, calendar, and other secretarial duties. Performs all clerical functions of the office as directed. Creates, stores and maintains legislative user files to track bills introduced in the legislature. Generates user files, queries and customized reports, retrieves committee postings and bill assignments and downloads the daily House and Senate calendars via the Legislative Information System. Downloads, distributes copies and maintains files of the Daily Legislative Reports from the State Capital Information Service. Makes necessary trips to the Legislative Reference Bureau, House and Senate Bill rooms, Teachers' Retirement System, Illinois Office of Education, State Board of Education, State Board of Elections, Secretary of State, Post Office, and various other boards and commissions. Makes necessary arrangements for meetings of committees, commissions, and other groups with which the Department Director and professional staff are associated. Processes incoming and outgoing mail. Maintains an adequate quantity of office supplies. Prepares and distributes materials for internal/external communications for the department. Provides information and/or materials as requested pursuant to departmental procedures and established policy; refers questions to appropriate personnel. Maintains a working knowledge of office machines and PC or similar computer equipment. Acquires an understanding of the structure, operation and function of the IEA-NEA. Utilizes appropriate office procedures as per the IEA-NEA Associate Staff Manual. Demonstrates a high degree of interpersonal skills. Interacts appropriately with staff, members, and the general public. Performs other appropriate duties as directed by assigned professional and management staff. QUALIFICATIONS: Minimum high school diploma, business college or college desirable; Above average ability in keyboarding, spelling, composition, and math skills; Capable of efficiently handling telephone requests; Ability to work independently and in a team environment; Knowledge and ability to perform basic office accounting functions; Personal computer and other basic office machine experience or training, including but not limited to Microsoft Office Suite and web browsers, required; Ability to interact effectively with members, IEA-NEA leadership and staff is essential; Valid driver's license required. IEA IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER AND ENCOURAGES WOMEN, MINORITIES, AND PERSONS WITH DISABILITIES TO APPLY.

Class Title: ADMINISTRATIVE ASSISTANT II - 00502 Skill Option: None Bilingual Option: None Salary: Anticipated Starting Salary $6,242 monthly; Full Range: $6,242.00 - 9,021.00 Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME Merit Comp Code: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview Under administrative direction of the Chief Fiscal Officer (CFO) for the Department of Human Rights, functions as staff assistant for the Springfield operations for the Department. The work duties and responsibilities of this position are of a sensitive and confidential nature. Perform special project data gathering and analysis, developing reports to advise the CFO and Director of results and recommend a cause of action. Benefit Statement As a State of Illinois Employee, you will receive a robust benefit package that includes the following: * A Pension Program * Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance * 3 Paid Personal Business Days annually * 12 Paid Sick Days annually (Sick days carry over from year to year) * 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) * Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) * 13 Paid Holidays annually, 14 on even numbered years * Flexible Work Schedules (when available dependent upon position) * 12 Weeks Paid Parental Leave * Deferred Compensation Program - A supplemental retirement plan * Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) * GI Bill Training/Apprenticeship Benefits eligibility for qualifying Veterans * 5% Salary Differential for Bilingual Positions * Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: ********************************************************* Essential Functions * As staff assistant to the Chief Fiscal Officer conducts and directs a variety of studies projects and investigations to advise superior on budgetary personnel and general operational issues. * Administratively responsible for the development and implementation of the agency payroll and timekeeping functions. Receives weekly timekeeping reports from the two Agency locations. Develop and maintain master timesheets for each employee. Receive and maintain data from the Human Resources Program regarding promotions, hiring, separations, LOA's, etc. in order to develop the payroll. Act as Agency liaison to Comptroller's Office. * Prepares and compiles all relevant information documentation and supporting material on administrative matters which are the subjects of inquiries and questions to the Directors Springfield Office. * Perform liaison work between other state agencies, private organizations, special interest groups with authority to interpret agency policy and provide information about agency procedures. * Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications * Requires knowledge skill and mental development equivalent to completion of four years of college preferably with courses public or business administration. * Requires two years of professional experience in a public or private organization. Preferred Qualifications * Two (2) years of professional experience interpreting timekeeping rules, regulations, processes and policies to provide advice and guidance to management and staff. * Two (2) years of professional experience with timekeeping related systems such as Central Time & Attendance System (CTAS) and eTIME or similar automated timekeeping processing and management systems. * One (1) year of professional experience auditing or analyzing timekeeping data for accuracy, compliance or reporting purposes to advise superior on budgetary personnel and general operational issues. Conditions of Employment * Requires completion of a background check and self-disclosure of criminal history. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. About the Department of Human Rights The Illinois Department of Human Rights ("IDHR") is a state agency charged with the enforcement of the Illinois Human Rights Act ("Act"). The Act prohibits unlawful discrimination in Illinois with respect to employment, real estate transactions, financial credit, and public accommodations (including education). IDHR protects and guarantees the rights of all Illinoisans to be free from unlawful discrimination by receiving and investigating claims of unlawful discrimination. Moreover, the Act prohibits retaliation against a person who has opposed that which is reasonably and in good faith believed to be unlawful discrimination; prohibits the aiding, abetting, compelling or coercion of a person to commit a violation of the Act; and prohibits the willful interference with the performance of a duty or the exercise of a power by the Department or one of its officers or employees. At the forefront of protecting civil rights, IDHR welcomes all candidates for employment to apply for any position for which they are qualified. Join IDHR in its mission to secure an Illinois free from discrimination. Work Hours: Monday - Friday, 8:30am - 5:00pm Headquarter Location: 524 S 2nd St, Springfield, Illinois, 62701 Work County: Sangamon Agency Contact: Shawna Lamsargis Email: ***************************** Phone #: ************ Posting Group: Office & Administrative Support; Fiscal, Finance & Procurement This title is within the Upward Mobility Program (UMP). General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Titles. To utilize upward mobility contractual rights for this position, employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application. This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the "Apply" button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website. The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: * ****************************** * *************************** Nearest Major Market: Springfield

Job Description NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Moran & Goebel Funeral Home in Decatur, IL. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction. Responsibilities Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.) Operate a telephone system handling a large call volume Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc. Qualifications 1+ years of administrative support experience Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software) Ability to work well in a team-based environment Ability to learn new software and conduct new tasks Professional communication and organizational skills Valid driver's license High School Diploma or equivalent Compensation $15.00 to $18.00/hour Benefits Medical, Dental, and Vision Insurance Health Savings Account (HSA) Life Insurance 401(k) with Employer Matching We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.