Administrative coordinator jobs in The Villages, FL

This role serves as the main point of contact for Specialty Pharmacy partners. You'll support both internal teams and external customers by helping them with onboarding, system access, ordering issues, contract questions, and overall account troubleshooting. You'll work closely with pharmacy representatives to understand their needs, support growth opportunities, and make sure all transactions-like orders, pricing, and contract updates-are accurate and completed on time. A big part of the job is relationship management: keeping existing partners satisfied, resolving issues quickly, and ensuring smooth day-to-day operations. You'll also help analyze reports, support implementation meetings, and provide updates that improve customer experience and partnership performance. Overall, the role blends customer service, account management, technical troubleshooting, and process coordination across multiple departments.

We are seeking a polished and proactive Administrative Assistant to join a well-established professional services office. This role requires someone who takes initiative, brings strong organizational skills, and can support both day-to-day administrative needs and basic accounting-related tasks. The ideal candidate will be dependable, detail-oriented, and able to thrive in a professional office setting with a small, collaborative team. Key Responsibilities Provide general administrative support, including answering phones (light call volume), handling emails, copying, scanning, and filing Greet clients and visitors in a professional manner Manage office supplies and coordinate orders Support mail, FedEx, and Post Office needs Assist with processing tax returns and other clerical accounting tasks Coordinate scheduling and assist with internal office needs Use Microsoft Office Suite to support daily operations Minimum Requirements Prior experience in an Administrative Assistant or Office Support role Strong proficiency in Microsoft Office applications (Word, Excel, Outlook) Excellent communication and customer service skills Strong attention to detail and follow-through Ability to manage multiple tasks in a professional office setting Preferred Qualifications Experience supporting accounting or professional services environments Background in clerical accounting Benefits Competitive pay: $30-$32/hour 100% employer-paid health insurance 2 weeks PTO + standard paid holidays Long-tenured, collaborative team environment

Large Distribution Warehouse in Sanford is looking for an Accounting Clerk/Bookkeeper. Pay: $20-24/hr Hours: M-F 8am-5pm Accounts Payable/Receivables General Ledger - Maintain accurate and up-to-date records of financial transactions. Reconcile vendor statements and resolve any discrepancies Be familiar with all Taxes Collections, identifying delinquent accounts and insufficient payments. Collects revenue by reminding delinquent accounts, notifying customers of insufficient payments Spreadsheets - Monthly accounting reports Invoicing to and from vendors/suppliers Experience/Qualifications: - High school diploma or equivalent required; Minimum 5 years' experience in accounting. - Proven experience as an accounts payable clerk or in a similar role - Strong attention to detail and accuracy in data entry and record keeping. - Proficient in using accounting software and MS Office applications, particularly Excel. - Excellent organizational skills and ability to prioritize tasks effectively. - Strong analytical and problem-solving abilities. - Ability to work independently as well as part of a team. - Excellent verbal and written communication skills Job Type: Full-time

Job Title: Administrative Assistant The Administrative Assistant performs a variety of administrative tasks to support managers, teams, or executives. Responsibilities include managing schedules, handling communications, organizing files, and performing data entry. The role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Pay Rate - $15-$18 DOE* Key Responsibilities: * Office Support: Answer and direct phone calls, respond to emails, and greet visitors professionally. * Scheduling: Coordinate meetings, appointments, and travel arrangements for staff or executives. * Document Management: Prepare, edit, and distribute documents, reports, and presentations. * Data Entry: Maintain accurate records, databases, and filing systems (physical and digital). * Inventory & Supplies: Monitor and order office supplies, ensuring resources are stocked. * Meeting Support: Arrange meeting logistics, take minutes, and distribute follow-up materials. * Communication Liaison: Act as a point of contact between departments, clients, or external partners. * Project Assistance: Support special projects, research, or event planning as needed. * Confidentiality: Handle sensitive information with discretion. Qualifications: * Education: High school diploma or equivalent; associate or bachelor's degree preferred. * Experience: 1-3 years of administrative or clerical experience (varies by employer). * Skills: * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Strong written and verbal communication. * Excellent time management and multitasking abilities. * Attention to detail and problem-solving skills. * Familiarity with office equipment (e.g., printers, scanners). * Must pass pre employment drug screen. Work Environment: * Typically work in an office setting, full-time (40 hours/week). * May involve occasional overtime or travel, depending on the role. Benefit Packages available after 3 months. * Healthcare, Dental, Eye, Life Insurance, paid holidays. * 401 k after 6 months, with company match program. DFW / EOE Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Job DescriptionSalary: $18 - $21/hour Administrative Assistant (Technical Assistant) Breedlove, Dennis & Associates, Inc. is a science-driven consulting firm providing strategic environmental solutions to clients across Florida and the Southeastern U.S. We are currently seeking an experienced Administrative Assistant to support our scientists and project teams with a range of administrative and project coordination tasks. This role combines administrative precision with technical support, contributing directly to environmental permitting, reporting, and project delivery. Responsibilities include drafting and/or editing proposals, permit applications, reports, and monitoring letters; managing project records and schedules; coordinating with internal teams; and supporting client communications. The ideal candidate is proactive, detail-oriented, and thrives in a dynamic, fast-paced environment. Daily collaboration with project managers, assistance with regulatory research, and oversight of multiple active projects is central to maintaining smooth and efficient operations. Key Responsibilities Draft and/or review proposals, permits, letters, and reports Coordinate with CADD department and manage graphics requests Maintain project schedules and assist with site meetings Monitor inboxes and support client communications Research regulatory issues and compile monitoring data Prepare and/or review billing summaries Support travel arrangements and meeting logistics Provide backup support to other administrative roles Qualifications Minimum 2 years of experience in an Administrative Assistant role Strong communication and organizational skills Familiarity with environmental consulting or scientific services preferred Bachelors degree in Business Administration or related field preferred Idyllic candidate will possess intermediate to advanced level of proficiency in the MS Office Suite Job Conditions Standard office conditions; some overtime required. Light lifting (up to 30 lbs) is required. A valid drivers license and clean driving record. Benefits Health & Dental Insurance Paid Time Off & Company Holidays 401(k) with Employer Match Company-Paid Short-Term Disability & Life Insurance Long-Term Disability Health Savings Account (Company contributes up to $2,000/year)

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Westminster Winter Park, a beautiful lakeside Active Living Community in Winter Park has an open position for a Maintenance Administrative Assistant , full time. We are a church related not-for-profit community service organization dedicated and committed to providing services for older adults. We are an "EOE" and "Honor those who have served." SUMMARY: Schedules appointments, gives information to callers, takes dictation or transcribes, and otherwise assists the Director with clerical work and minor administrative and business deals. Maintain ms2000 preventive maintenance and work request software. ESSENTIAL JOB FUNCTIONS: Performs office and administration duties for the department, including entering work orders into the maintenance tracking software. Keeps track of open and closed work orders. Receive maintenance request via the phone and enter the request into the maintenance tracking software for proper tracking and scheduling. Produce daily, weekly and monthly maintenance reports for review by the department. This includes weekly spend-down reports. Process invoices/receipts according to proper account coding system. Interface with the accounting representative for monthly matching purposes. Keep track of the contractor's insurance information and W9. . ESSENTIAL QUALIFICATIONS: Education and/or Experience: High school diploma or general education degree (GED); and one to three years related experience and/or training; or equivalent combination of education and experience. Computer literate and experience with MS-Office Suite including spreadsheets. Ability to learn the maintenance software, print reports and confirm order status. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Brooksville, Florida. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

Description Reporting to the Director of Operations, the Administrative Specialist oversees all administrative and office support activities for Shady Hills Energy Center. Responsibilities include office management, contract administration, purchasing coordination, budget and accounting support, scheduling, and serving as the primary liaison with Seminole Headquarters (HQ). The role requires advanced organizational, communication, and problem-solving skills and a comprehensive understanding of Seminole's operational and administrative processes. Essential Functions * Oversee daily administrative operations, establishing work priorities and resolving issues related to office and facility administration. * Develop, implement, and maintain office procedures, policies, and filing systems in accordance with Seminole standards. * Serve as the primary point of contact between facility personnel and Seminole HQ for matters involving procurement, accounts payable, receiving, invoicing, IT, budget, travel, training, and other administrative support functions. * Coordinate and schedule meetings, travel, special projects, and facility events. * Manage on-site inventories of office, administrative, and general-use consumables. * Support monthly accruals, annual budget preparation, and employee evaluation cycles. * Assist with planning and execution of O&M budget reviews and train site staff on budget input and recordkeeping processes. * Enter reimbursable expenses and perform local accounting functions, including invoice processing, petty cash management, and expense report reconciliation. * Administer Purchase Card (P-Card) transactions, reconcile statements, and review site-issued P-Card reconciliations for accuracy and compliance. * Perform as site administrator for financial and procurement systems and maintain supporting documentation in audit-ready form. * Monitor and manage site service and supply contracts, ensuring timely renewals and vendor compliance. * Oversee consumable and spare-part inventories, working with warehouse personnel to maintain adequate stock levels and accurate records. * Coordinate with Seminole's Supply Management team and other site administrators to benchmark and standardize procurement policies and procedures. * Prepare correspondence, reports, presentations, and documentation in support of O&M activities, capital projects, board materials, and administrative requests. * Serve as the facility liaison for review, coordination, and delivery of board presentations, reports, and formal submissions in coordination with Seminole HQ departments (Finance, Accounting, HR, Legal, Engineering, Member Services, etc.). * Develop and implement procedures, ensuring proper document control and record archiving. * Maintain the care, custody, and confidentiality of sensitive company records. * Serve as the site administrator for web-based training platforms; monitor employee completion and distribute training status reports to supervisors. * Coordinate with HR on employee recordkeeping, well-being initiatives (e.g., Seminole Strong program), and onboarding documentation. * Support development and distribution of training materials, schedules, and event logistics. * Perform other related duties as assigned to support plant operations and corporate initiatives. * NERC Compliance: Performs NERC Compliance Program roles if/as designated in Seminole's Standard Ownership Matrix (SOM) including ongoing evidence retention in "audit-ready" form. You should also be familiar with Seminole's Enterprise Internal Compliance Program (ENT-GCD-RGC-EP-054) to further your understanding of Seminole's compliance program and your duties and responsibilities in the SOM. Qualifications and Education Requirements High School Diploma is required. Bachelor's degree in business management or related discipline is preferred. Five (5) years of administrative experience is required. Experience in power generation and/or heavy industrial operations with an emphasis on office administration, procurement, contract management, inventory control and accounting is strongly preferred. Core Competencies: Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven and Professional Technical Competencies/Skills: * Office administrative functions * Accounting, reconciliation, and inventory control * Contract management * Purchasing and budget management * Presentations and reporting * Information management systems (e.g., WACS, Locus, SharePoint) * High proficiency with Microsoft Office (e.g., Word, Excel, PowerPoint, Outlook) and other Windows based software applications Soft Competencies/Skills: * Effective verbal/nonverbal, listening and written communications * Organizing, prioritizing, planning and scheduling * Team coordination and initiative * Discretion and confidentiality * Customer service Physical Requirements Must be able to follow established protective measures including wearing required personal protective equipment (PPE). Must be capable of walking, reaching, climbing, stooping, and lifting up to 20 pounds. Must possess a valid driver's license and acceptable Motor Vehicle Report. Working Conditions Some travel and work outside of normal business hours. While working in certain areas of the facility there is the potential for exposure to hazards typical of an industrial working environment. "Disclaimer - Management may modify this job description at any time and may require the performance of additional duties, or modification of physical requirements, with or without advance notice."

Job Function: Performs administrative level secretarial work, including administrative support to the Department. Key responsibility will be the information/membership desk of the new Resource and Recreation Center and assist in the daily operations of the facility. Responsible secretarial and record keeping requiring considerable judgment in the daily activities of the Parks & Recreation Department. Receive calls and give information to callers, screen and route calls to appropriate destinations in a professional and courteous manner. Assists with filing and monitoring of administrative files, publicize, market and brand special events and recreational programs related to the Resource and Recreation Center. Position employees in this classification function at a complex clerical capacity and create complex documents and reports, maintain filing systems, as well as provide general office management support. Responsible for assisting in the PO, P-card, and billing of the department. Performs other related duties as required or assigned. Career Path: Administrative Coordinator Essential Duties: The essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required. Administrative assistance to the Director, departmental senior staff and staff of the Resource and Recreation Center. Manage daily operations of the information/membership desk of the Resource and Recreation Center. Assist lead staff in the overall operations of the Resource and Recreation Center facility. Assist in creating and implementing rules of the Resource and Recreation Center. Research, compose and type effective correspondence and memorandums, charts, reports and other departmental forms and materials independently or from general instructions. Establish and maintain filing system/records for the Department. Follow retention schedules according to the State Records Retention Standards. Answer incoming phone lines, screen and route telephone calls, handle calls when possible, provide information, and take complete and concise messages. Requisition materials and supplies and enter coded invoices for payment, maintain open purchase orders, prepare check requests and if necessary; budget transfers and amendments. Give out information according to department rules, regulations and policies. Assist with updating departmental Web Pages, City Calendar. Researching and reports for various Parks & Recreation related issues. Create presentations in power point as necessary. Creation and publishing of promotional material and digital content for the promotion of Parks & Recreation events and programs related to Resource and Recreation Center. Coordinates and schedules City Parks & Recreation Facilities, meetings, meeting rooms and required equipment for internal meetings and those with other departments, vendors, Departmental programs, and business community. Assists customers with facility rentals online, collecting payment as needed, making changes and cancelling reservations on a daily basis. Assists customers with registrations, transfers, etc. for activities and programs on a daily basis. Perform other related functions as required. Knowledge, Skills, and Abilities: Excellent knowledge of business English, punctuation, mathematics and spelling. Specific knowledge in how a City, County, or Government operates. Excellent verbal and written communication skills. Excellent customer service skills. Excellent team player. Exceptional knowledge of modern office practices and procedures. Exceptional ability to maintain files and records. Knowledge in budget processes. Knowledge of working with boards/committees and taking notes. Exceptional computer skills in Windows, Ms Office, Canvas, Adobe. Ability to maintain confidentiality. Ability to work some evenings/weekends/holidays and overtime work as required. Spanish language ability is a plus but not required. Bilingual candidates are encouraged to apply. Required Qualifications: High School graduation or GED required. One (1) year training or course work in business executive secretarial or related field preferred. Or equivalent of work experience. Must have at least one (1) year responsible secretarial experience in the public or private sector. A comparable amount of education and/or experience can be substituted for the minimum qualifications. Complete the required National Incident Management System (NIMS) training within 6 months of completion of probationary period. Must possess a valid Florida Driver's License. Essential Physical Skills: Ability to clearly communicate verbally. Acceptable eyesight (with or without corrections). Acceptable hearing (with or without hearing aid). Able to lift and /and or carry weight up to ten (10 lbs.) pounds. Walking or standing for periods of time. Able to exert up to ten pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Must be physically able to operate a variety of office machines and equipment including computer, copier, telephone, calculator, etc. Equipment: Computer system and components. Multi-line telephone Copier Fax machine Calculator Environmental Conditions: Works inside in an office environment. (Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.) Note: Job Descriptions are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. E-Verify Works for Everyone For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS. The City of Mount Dora is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Mount Dora will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Mount Dora is a drug-free, smoke-free, EOE.

We are seeking a highly organized and detail-oriented Retail Office Administrator to join our team. In this role, you will support the daily operations of our HVAC office by managing administrative tasks, coordinating schedules, and ensuring smooth communication between departments. This position requires strong multitasking skills and the ability to work efficiently in a fast-paced retail environment. Key Responsibilities Oversee daily office operations to support retail store functions. Manage inventory records, process purchase orders, and track shipments. Handle customer inquiries, resolve issues, and provide exceptional service. Process payroll, employee schedules, and timekeeping records. Maintain accurate sales reports, financial records, and store documentation. Assist with onboarding new employees, including training and paperwork. Coordinate store meetings, vendor communication, and office correspondence. Ensure compliance with company policies and retail regulations. Assist with marketing efforts, promotions, and social media updates as needed. Support store leadership with administrative tasks and special projects. Qualifications High school diploma or equivalent (Associate's or Bachelor's degree preferred). Previous experience in office administration, retail management, or customer service preferred. Proficient in Microsoft Office (Word, Excel, Outlook) and point-of-sale (POS) systems. Excellent written and verbal communication skills. Bilingual in English and Spanish is a plus. Strong organizational, problem-solving, and time-management abilities. Ability to multitask and work in a fast-paced environment. Knowledge of retail operations and inventory management is a plus. Benefits Competitive salary and benefits package. Opportunities for professional development and career growth. A dynamic and supportive work environment. Apply Today! If you are an organized and detail-oriented professional with a passion for retail HVAC operations, we encourage you to apply!

POSITION DESCRIPTION SUMMARY: The administrative assistant for faith formation enhances administrative effectiveness by providing clerical support to the department and the pastor for duties associated with the parish programs for Baptism, First Communion, Confirmation and Marriage (including annulments). The Diocese of Orlando four core values lay the foundation for the work performed by employee. 1. Authenticity : Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living 2. Respect: Affirming each person's God-given dignity and uniqueness. 3. Courage : Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly. 4. Commitment : Individually and collectively, we are steadfast to the team and its purpose. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. 1. Parishioner engagement: Greets, informs, refers visitors and parishioners seeking sacramental preparation to the appropriate clergy, ministers and programs (parish/diocese), including phone calls/emails to sacrament candidates and faith formation families. Responsible for assisting candidates in the process for obtaining proper records needed for sacramental rites within parish or from other parishes, Dioceses, the Tribunal, etc. 2. Parish inter-department coordination: Maintains the sacramental calendar, working with clergy and ministers in faith formation and liturgy regarding scheduling. 3. Sacramental record keeping: Develops and maintains effective records and information management systems. This includes sacramental records in the sacramental ledger books and on Parish Data System (PDS). Provides sacramental certificates when requested. Sends notification to the baptismal parish of record of those receiving the sacraments within 30 days of sacrament. Provides sacramental record statistics annually. 4. Business matters: Assures fees, donations or stipends for programs are requested at the appropriate time in the process as well as tracking and recording with the parish finance office. 5. Communication: Communicates in a timely, accurate and courteous manner, in writing and verbally, with internal and external customers, including the Spanish-speaking community. Maintains parishioner and pastoral trust by keeping information confidential. 6. Clerical effectiveness: Continually monitors administrative processes to achieve timely and accurate completion of work. 7. Parish staff collaboration: Participates as a member of the parish clerical services team. Performs other duties as assigned. Collaborates with other parish ministries, organizations, and individuals. Participates in staff meetings and retreats. Requirements QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Skills and abilities fort this role includes: · Ability to demonstrate high level of organizational and interpersonal /relational skills. · Ability to effectively present reports and information. Ability to read and analyze routine correspondence and compose appropriate responses to communicate in writing or verbally in English and Spanish. Ability to maintain confidentiality. Ability to use personal computers and software for record keeping, word-processing and other parish projects. CATHOLIC FAITH Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese. EDUCATION and/or EXPERIENCE High school diploma or equivalent supplemented by two (2) or more years of previous progressively responsible clerical / record-keeping experience in an office environment. Proficiency in Microsoft Office, especially Word, Excel, PowerPoint, and Outlook. WORKING CONDITIONS The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed. Must be willing to work in conditions of stress and function well under pressure. PHYSICAL REQUIREMENTS Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form.

✨Join a group of passionate advocates on our mission to improve the lives of youth! Rite of Passage Team is hiring for an Administrative Assistant at Cypress Creek Youth Academy, in Lecanto, FL ✨ Cypress Creek is a residential commitment program located in Citrus County Florida. It serves high-risk and max-risk youth ages 15 to 21. The goal of the program is to provide services utilize evident-based practices to provide comprehensive care, treatment and supervision. ************************************************* Under direction of The Assistant Program Director performs administrative and clerical functions to include telecommunications, personal computer operations, incoming and outgoing mail and acts as liaison between department personnel and provides administrative and clerical support; You will report directly to the Assistant Program Director or Program Director and assist as needed with all needs of the facility.. High school diploma or equivalent and successful completion of a required training program. Rite of Passage is a leading national provider of programs and opportunities for troubled and at-risk youth from social services, welfare agencies and juvenile courts. With an emphasis on evidence-based practices and positive skill development, combined with our supportive and therapeutic approach, our organization is respected by industry experts as a highly effective solution for our youth. Since 1984, over 70,000 youths have entered and completed our programs. ROP has built its reputation on running life-changing educational treatment programs that positively contribute to the community. Apply today and Make a Difference in the Lives of Youth! After 40 years of improving the lives of youth, we are looking for passionate advocates to continue the legacy of helping young people become successful adults. As a Administrative Assistant , you will have the unique opportunity to create a positive, safe and supportive environment for the youth we serve while building a career rich in growth opportunities and self-fulfillment. Follow us on Social! Instagram / Facebook / Linkedin / Tik Tok / YouTube

Nations Roof is seeking an Office Support Assistant join our team. This position is based in Winter Garden, FL and will be 100% in office with a Monday-Friday schedule 7:00 am to 3:30 pm. Nations Roof is one of the largest and fastest growing commercial roofing contractors, ranked #4 in 2021 Top Roofing Contractors in the US. Our projects range in scope from large scale new commercial construction, industrial, hospitality, distribution centers, retail centers, office buildings, multifamily, residential, and green roofs to large renovations of existing buildings. Purpose: Take direction and clerical support of a general nature; provides independent office support assistance with emphasis on the full range of clerical duties. Responsibilities: Answer phones Data entry Plan travel arrangements Expense reports and other reporting Email correspondence Other administrative projects and duties as assigned by manager Excellent verbal and written communication required Skills/Qualifications: High School degree or equivalent 2 years' experience in an office support position Must have exceptional computer skills including Microsoft Excel, Word, Outlook Must be team orientated and be willing to perform based on the company's Core Values Benefits Include: Full Time, Starting: $15/hr. Medical, Dental and Vision Benefits Accident and Disability Insurance Life Insurance Paid Holiday and Vacation 401(K) with employer match The preceding job description has been designed to indicate the general nature and level of work to be performed. We are an Equal Employment Opportunity and E-Verify compliant Employer. Our company is a Drug Free Workplace. NO RECRUITERS. All candidates must be authorized to work in the U.S. APPLY

Full-time Description The administrative assistant performs parish-based duties associated with front office secretarial functions, provides administrative support to the Pastor, coordinates schedules and meetings, creates complex documents and reports, maintains filing systems, as well as provide general office support. Serve visitors by greeting, welcoming, and directing them; notifies parish personnel of visitors' arrival; maintains security and telephone system. May act as bilingual contact, may provide support to parish staff. The Diocese of Orlando four core values lay the foundation for the work performed by employees: Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living Respect: Affirming each person's God-given dignity and uniqueness. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly. Commitment: Individually and collectively, we are steadfast to the team and its purpose. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Accepts all phone calls and walk-ins as a warm and welcoming representative of the parish, answering questions, and directing inquiries appropriately. Treats every visitor, caller, or service person with courtesy, cheerfulness, and respect. Receives, opens, and distributes daily mail. Receives and signs for specially delivered packages. Provides receptionist services for the parish office including the recording of clear and accurate messages and the handling of routine questions about policies, events, etc. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Responds to internal and external customers in a timely, accurate, courteous, and empathetic manner representing the parish in a positive light. Professionally communicates and interacts with staff members, volunteers, and diocesan officials. Provides secretarial and clerical services to the pastor, schedule pastor's appointments and maintains pastor's calendar. Maintain the parish calendar, mass intentions, and weekly bulletin and posting on website. Manage the schedule for internal meetings only if using the parish facilities and equipment. Develops and maintains effective records and information management systems (Parish Data System), entering new parishioners and updating system as needed. Prepare reports by collecting information and data as needed. Enters contributions into computer program and reconcile with the deposit. Prepares year end contributions statements for parishioners, and donation letters required by the IRS. Makes necessary arrangements for funerals. Maintain a current and accurate filing system for marriage and Sacramental records. Maintains “customer” confidence and protects operations by keeping information confidential. Responsible for organizing and utilizing volunteer services. Attends required meetings and gatherings. Contributes to team effort by accomplishing related results as needed. Continually monitors timeliness to achieve timely completion of all jobs. Keeps lobby and reception area neat and orderly. Performs all other duties as assigned. Requirements QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. CATHOLIC FAITH Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese. EDUCATION and/or EXPERIENCE High school diploma or equivalent supplemented by two (2) or more years of previous progressively responsible experience in an office environment. Proficiency in Microsoft Office, especially Word, Excel, PowerPoint, and Outlook. OTHER SKILLS and ABILITIES A high level of organizational and interpersonal skill is required. Ability to apply basic mathematical concepts such as adding, dividing, and multiplying. Ability to read and analyze routine correspondence and compose appropriate responses. Must have excellent command of the English language. Ability to record and compose minutes. Ability to respond to common inquiries from diocesan entities, parishioners, or members of the business community. Confidentiality is essential. WORKING CONDITIONS The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed. Must be willing to work in conditions of stress and function well under pressure. PHYSICAL REQUIREMENTS Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Requirements are representative of the minimum level of knowledge, skills, and ability.

CarepathRx transforms hospital pharmacy from a cost center into an active revenue generator through a powerful combination of technology, market-leading pharmacy services and wrap-around services. Job Details: Responsibilities Understand Third Party Billing Triage incoming correspondence Process claims by mail or fax Ensure the timeliness and accuracy of billing Meet quality assurance, benchmark standards and maintain productivity levels as defined by management. Processes Home Infusion/Nursing claims Able to identify billing trends Communicate with partners on weekly basis Performs other duties as assigned Skills & Abilities Ability to communicate with patients, payors, outside agencies, and public through telephone, electronic and written correspondence. Effectively communicate in English; both oral and written, with physicians, location employees and patients to ensure questions and concerns are processed in a timely manner. Helpful, knowledgeable, and polite while maintaining a positive attitude Interpret a variety of instructions in a variety of communication mediums Knowledge of Home Infusion Knowledge of insurance policies and requirements Knowledge of medical billing practices and of billing reimbursement Maintain confidentiality and practice discretion and caution when handling sensitive information. Multi-task along with attention to detail Must be able to accurately perform simple mathematical calculations using addition, subtraction, multiplication, and division Self-motivation, organized, time-management and deductive problem-solving skills Work independently and as part of a team Collections or medical billing experience with basic understanding of ICD9, CPT4, HCPCS, and medical terminology is preferred. Familiarity with third party payor guidelines and reimbursement practices and available financial resources for payment of balances due is beneficial Basic knowledge of Microsoft Office Knowledge of HCN 360 and/or CPR+ preferable CarepathRx offers a comprehensive benefit package for full-time employees that includes medical/dental/vision, flexible spending, company-paid life insurance and short-term disability as well as voluntary benefits, 401(k), Paid Time Off and paid holidays. Medical, dental and vision coverage are effective 1st of the month following date of hire . CarepathRx provides equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status, or other legally protected classification in the state in which a person is seeking employment. Applicants encouraged to confidentially self-identify when applying. Local applicants are encouraged to apply. We maintain a drug-free work environment. Applicants must be eligible to work in this country.

Job Description We're seeking a proactive, detail-oriented Office Administrator to keep our Red Bug Casselberry campus running smoothly. You'll be the hub for front office operations, family and staff support, and daily compliance. This role is ideal for someone eager to grow into a future Assistant Director (AD). Preferred start: ASAP. Key Responsibilities Front Desk & Phones: Greet families/visitors, manage multi-line calls, route messages, and maintain a warm, professional lobby. IKS & Daily Operations: Handle calls/IKS updates; coordinate with classrooms and support bus runs, dismissal, and arrival procedures. Attendance & Ratios: Track daily attendance, maintain classroom ratios, and communicate coverage needs in real time. Student Records: Create and maintain accurate files, emergency contacts, health forms, and permissions in line with regulatory requirements. ProCare Engage Monitoring: Review/monitor activity posts, attendance logs, and messages; support staff with usage and parent communications. Lunch-Break Coverage: Coordinate and assist with staff lunch coverage to keep ratios compliant. Family Communication: Draft and send updates, reminders, and announcements; respond to inquiries promptly and professionally. Event & Calendar Support: Schedule meetings, tours, and events; prepare sign-in sheets, materials, and reminders. Supplies & Vendors (light): Track office/classroom supplies, submit requests/POs, and receive deliveries. Required Qualifications Early Childhood background with at least 3 years of experience. Florida DCF 45-Hour training (completed or within mandated timeframe). Strong customer service and communication skills (phone, email, and in-person). Proficiency with office software (Google Workspace or MS Office) and comfort with SIS/childcare platforms (e.g., ProCare Engage). High attention to detail, organization, and confidentiality. Preferred Qualifications CDA credential preferred. Experience in childcare center, preschool, or school office administration. Bilingual (English/Spanish or English/Creole) a plus. Compensation $16.00-$17.50 per hour (commensurate with experience and credentials).

Who We Are Nexus Water Group is a leading regulated water and wastewater utility serving more than 1.3 million people across 20 U.S. states and 2 Canadian provinces. "Nexus" means connection. Through the essential water and wastewater services we deliver, we have a very personal connection to the people, businesses, and communities we serve. This is why our operations are locally led and managed. Every day, over 1,300 professionals deliver vital, safe, and reliable service through over 670 water systems and 360 wastewater systems. What We Offer * Paid Time Off: Starting at 3 weeks annually along with 11 company-paid holidays * Health and Wellness Benefits: The first day of the month after your start, you'll have access to your health, dental, prescription and vision benefits to help you stay well. * 401(k) Program with Matching Contribution: We offer a 100% match on contributions up to 4% of your salary, plus an additional 3% employer contribution. * Grow With Us: Professional development opportunities through training, professional certifications, and education allowance. * Additional Benefits: Other great benefits include company provided life insurance and Employee Assistance Program just to name a few. * Employee Resource Groups (ERG): ERGs are voluntary employee groups that form based on shared characteristics or backgrounds and are sponsored by the organization. Overview The Nexus team has an opportunity for an Administrative Assistant . This position is responsible for providing administrative support and clerical services to an assigned area or team, in order to ensure effective and efficient administrative operations. Work Location and Schedule This position is located in Altamonte Spring, FL. What You'll Do * Coordinate and perform a wide range of staff and/or operational support activities for the region; assists visitors, resolves and/or refers administrative problems and inquiries. * Schedule and organize meetings, conferences, interviews and/or other events; distributes information or invitations; prepares agendas, notices, minutes and resolutions for meetings. * Perform complex and confidential administrative functions, including written correspondence, reports, spreadsheets and other documents. Responds to routine external correspondence. * Establish, maintain and update files, databases, reports, and/or other documents. * Perform routine analyses and calculations in the processing of data for recurring internal reports. * Prepare or assist with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed. * Sort, review and distribute incoming and outgoing mail; composes, prepares and ensures timely responses to a variety of routine written inquiries. * Serve as liaison with regional companies in the resolution of day-to-day administrative and operational problems. * Use the internet and historical documents to perform research. * Maintain office supplies, maintenance of office equipment and other services. * Assist management and staff in problem solving, project planning and development and execution of stated goals and objectives. * Assist with special projects as needed. * May assist other operational staff depending on workload. * Perform other related duties as assigned. What you bring Experience * A minimum of 1-2 years previous experience in an administrative role or similar position. Education and Certifications * HS Diploma or GED * Valid Driver's License Nice to Have * Associates or Bachelor's Degree in communication, business, or related field is preferred Knowledge, Skills, and Abilities * Must have high level of interpersonal skills to handle sensitive and confidential information and situations. Position continually requires demonstrated poise, tact and diplomacy. * Adapts to changes in work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. * Ability to multitask in a fast-paced environment. * Ability to communicate and work professionally with senior level management and external contacts. * Demonstrates accuracy and thoroughness and monitors own work to ensure quality. * Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. * Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. * Ability to develop a working knowledge of regulations, policies and procedures involved in the administration of the utility systems. * Familiarity with MS Office, Internet Explorer; ability to learn internal software programs Work Environment * Normal office setting * Light to moderate physical activity, requires normal hearing and vision. About Our Company We are a proud Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any characteristic or condition protected by Federal, state, or local law. We are an E-Verify participating employer.

Job Description Bayonet Plumbing, Heating, and Air Conditioning, a division of IES, is looking for an Office Assistant in our Clermont location. This position will provide high-level administrative support to multiple departments within the company. Qualified candidates will be friendly, team-oriented, and have the following skills: Excellent interpersonal skills to build strong relationships with colleagues Effective communication, including speaking, writing and active listening Extremely proficient with Microsoft Office, with a heavy emphasis on Excel Good phone presence Attention to detail Accurate work production Time management, prioritization, organization and multitasking abilities Ability to work independently, self starter works well with little supervision Highly organized These additional skills are not required but are beneficial Bilingual Benefits: Medical, Dental, Vision, and supplemental insurance Company-paid life insurance and short term disability insurance 401K plan Paid Holidays Powered by JazzHR ir Wt6kga0n