Administrative coordinator jobs in Tulsa, OK - 124 jobs

ABOUT US Oral Roberts University is a Christian University located in Tulsa, Oklahoma. As a globally recognized, Holy Spirit-empowered University, we develop whole leaders for the whole world through a Unique Whole Person education. Students come to ORU not to stay in their faith but to GROW in faith and to become the Spirit-empowered leaders they are called to be. Faculty, staff, and students must adhere to the Code of Honor Pledge for ORU. CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED. JOB DESCRIPTION - FULL TIME This position serves as a central administrative and operational support role for the Enrollment Management division while simultaneously leading front-facing operations within the Welcome Center. The position ensures smooth daily operations, consistent customer service excellence, coordination of visitor experiences, and effective administrative, fiscal, and project support across Enrollment Management. The role requires consistency, high energy, professionalism, proactive communication, and the ability to coordinate multiple operational workflows simultaneously. RESPONSIBLITIES Welcome Center & Visitor Experience Support Serve as the primary Welcome Center representative, greeting all guests promptly and professionally and directing them to appropriate staff or departments. Offer refreshments and maintain a warm and hospitable environment for all prospective families and visitors. Maintain the physical appearance of the Welcome Center, ensuring all areas are clean, tidy, stocked, and guest-ready; includes restroom checks, maintenance requests, and supply inventory management along with ORU s contracted partner, Sodexo. Support campus visits operations and ensure excellent service throughout the visit lifecycle, including pre-visit communication, on-site coordination, and post-visit needs. Assist with management of the Welcome Center Fan Shop, including purchasing, inventory oversight, and restocking. Front Desk, Phone & Email Support Serve as the primary point of contact for incoming calls for the Enrollment Management division; return missed calls promptly and route callers as needed. Assist with outgoing phone outreach to prospective families and visitors as required. Support the Enrollment Management email inbox(es), responding to inquiries and connecting constituents to appropriate departments. Administrative Support for Enrollment Management Provide broad administrative support to all Enrollment Management to ensure efficient daily operations. Prepare communications, memos, spreadsheets, reports, and correspondence. Maintain calendars, schedule meetings, and coordinate travel arrangements for personnel. Create, update, and maintain databases, records, and internal documentation. Assist with coordination of events, programs, and special projects. Manage office supply inventory and support office needs across the division. Finance & Operations Support Submit Banner Finance requisitions and process payments using appropriate financial codes. Assist with budget tracking, invoicing, accounts receivable, and financial documentation. Process travel-related documentation for recruitment staff, including reservation support, pre-approval submissions, and ChromeRiver reimbursements. Special Projects & Cross-Department Collaboration Support special projects, including recruitment initiatives, shipping/receiving for recruitment travel, Advantage program support, and coordination of other activities. Collaborate with multiple departments to advance divisional goals and ensure operational excellence. Provide additional administrative support to the Executive Assistant as needed. REQUIREMENTS Knowledge & Experience Bachelor s degree preferred (or equivalent relevant experience). Minimum 1-2 years of customer service or administrative support experience. Previous admissions experience is a plus. Familiarity with office management procedures, basic accounting principles, and university administrative systems. Strong working knowledge of Microsoft Office; familiarity with Banner, Salesforce, Argos, and ChromeRiver is a plus. Skills & Abilities Excellent communication skills, both verbal and written. Strong interpersonal skills with the ability to work effectively across diverse populations. Proven ability to multitask, prioritize, and manage time in a fast-paced environment. High attention to detail, strong organizational skills, and ability to maintain confidentiality. Ability to work both independently and collaboratively; sound judgment and problem-solving skills. Flexibility regarding schedule changes and shifting priorities. ADDITIONAL INFORMATION Physical and environmental demands will include but not be limited to the following: Sitting, standing, walking, bending, and lifting up to 25 30 lbs. Manual dexterity for office equipment; visual and auditory acuity required. Occasional exposure to noise. Evening/weekend/holiday hours may be required for office and/or phone coverage during ORU closures and/or special events. Equal Employment Opportunity: Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.

Job DescriptionDescription: REPORTS TO: Chief Executive Officer PURPOSE: Support the work of the organization by providing administrative coordination to the Executive Director, Board of Directors, and operations department. This position will enhance the executive's effectiveness by providing information coordination, project management, strategy execution and general office management. This position requires proficiency across a broad spectrum of skills and abilities. ESSENTIAL FUNCTIONS: Organization Support Complete projects independently, as a member of a team, and as a group leader Monitor upcoming deadlines, track progress, and follow through on necessary details Support the work of the Development Department in conducting fundraisers, securing donations, and stewardship Maintain confidence and protect operations by keeping information confidential Facilitate new employee on-boarding with supplies, serving as a knowledgeable resource, and providing training on IT and office equipment, Outlook usage, telephone system, and emergency procedures Serve as a back-up for other team members Schedule & Meeting Support Planning and scheduling meetings, conferences, teleconferences, and travel Prepare agendas and materials for meetings Support staff events through facility reservations, managing meal service, preparing decorations and/or activities Attend board meetings to record minutes and prepare documentation for official records Office Manager Welcomes office visitors by greeting them, in person or on the telephone; answering or directing inquiries Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Receive and review correspondence for content, determining handling process, and possible sensitivity Reply directly to general inquiries, non-technical topics, and brief correspondence. Also drafts replies for officer signature on similar matters Schedule, monitor, and log usage of technology equipment; coordinate any necessary service of technology Ensure the cleanliness and orderliness of the Camp Fire office entry and shared spaces and oversee the scheduled cleaning by other CFGC team members Keep current staff rosters and information Keep up to date and post appropriate signage around office Update telephone answering system messages for office closings and as needed Communication Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics Prepares reports by collecting and analyzing information Proofread prepared materials before printing or dissemination Finance Prepare regular deposits of all received payments, donations, etc. Process and receipt all cash, check and credit card transactions; Maintain and balance cash box OTHER FUNCTIONS: Perform other tasks as assigned Requirements: DESIRED QUALIFICATIONS: Bachelor's Degree Five years professional office experience Proficiency with project management, execution, and tracking Strong communication skills including the ability to make effective presentations Able to be held accountable for meeting high performance goals; willing to be cross-trained in other program delivery aspects Personal characteristics - willingness to try new ideas and methods; flexible; calm and courteous under stress, and able to deal with a variety of people; enjoys challenge and change; possesses constructive conflict resolution skills; resilient, able to bounce back from failure and disappointment; uses personal initiative and acts pro-actively in the best interest of the organization AmeriCorps experience a plus Bilingual (Spanish/English) a plus REQUIREMENTS: Committed to working as part of a diverse and inclusive team Organized; Dependable and punctual Four years relevant work experience High school diploma or GED 18 years of age Reliable transportation to and from program delivery sites and the Camp Fire office Ability to work in excess of 40 hours per week on occasion, support occasional organizational events outside of normal business hours, including some nights and weekends, approximately 2 - 3 times per month; available for occasional overnight travel Experience and skill effectively utilizing audio-visual technology, databases, computers and software including Microsoft Office Suite High level of skill in project management including process design, training, problem solving, documentation, and communication Demonstrated ability to communicate effectively in writing and speaking Able to balance and prioritize multiple tasks and duties Commitment to excellence in customer service delivery Able to drive 15 passenger van Able to meet org. employment requirements including acceptable outcomes on background & reference checks Able to carry and move objects weighing up to 50 pounds; able to reach, stoop, climb, kneel, and move freely in such locations as outdoor camping sites and storage areas

Who we are For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes. Our Vision Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment. Our Business Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals. Our Value Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world's largest organizations to reimagine waste management for a smarter, more sustainable world. All that we're missing is you. Apply today! About the role Reporting to the Facility Manager, the Facility Administrative Assistant will provide vital support to our management team, Human Resources, and day-to-day operations. This multifaceted role demands self-drive, organization, and proficiency in Microsoft Office suite. Responsibilities include reporting, account reconciliation, supply procurement, and HR assistance. Position Responsibilities: Primary function is HR Administrative tasks including assistance with recruiting, interview coordination, new hires, training increases, benefit updates, etc. Confidential assistance with handling of employee issues when requested Communicates Corporate, Regional and Facility announcements and programs IT and Telephone liaison - communicate with corporate IT with issues and assist office personnel with IT questions/issues as applicable Liaison for Dimensions/timekeeping assistance and resolving issues Liaison with Payroll for Job Status Change processing, recordkeeping of changes Assist with coordinating and communicating meetings and events when requested such as tours, training, meetings, luncheons, and company parties; this may require the Administrative Assistant to adjust their schedule, at times, so they may be present to support these meetings and events Prepare/update excel spreadsheets, power point presentations, reports for management including operations, safety, and environmental, as well as assisting with special projects Maintain facility documents and offsite storage in accordance with the document retention policy Support community relations and other projects Support the Facility Safety Coordinator to manage safety documents and databases, provide updates on the status of safety programs, administer the Medical Surveillance program and track safety training Basic accounting/purchasing duties (AR, data entry) Supports the Facility Manager and other members of the management staff as needed Administrative assistance as necessary ordering supplies, sending and distribution of mail/UPS/packages, organizing meeting requests, travel arrangements, managing schedules, assisting employees with travel and expense reimbursements Preferred shift: 7:30am to 4pm, on-site, occasional overtime Qualifications: GED/HS Diploma Advanced knowledge level in MS Excel, PowerPoint and Outlook At least 5 years of experience in Executive Admin/Office Admin Accounting-based functions or in a related area (preferred) Excellent time management skills and ability to multi-task and prioritize work Physical Demands: While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard. What Reworld Offers You: Health Care Benefits - start 1st day of employment Wellness Program Incentives & Rewards 401k - match up to 7% Paid Time Off (Vacation & Holiday) Paid Parental Leave Short-Term & Long-Term Disability Benefits Tuition Reimbursement Employee Referral Bonus All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities. Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. Our DEI Commitment Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law. Know Your Rights (Click to view poster) If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the ‘Contact Us' button. Under Inquires, select ‘Careers' in the Interest field, fill out all required fields including your message. In the message section, please note this is a ‘Job Application Accommodation Request'. Attention Staffing Agencies & Search Firms Reworld may sometimes selectively collaborate with staffing agencies and search firms (Agencies). Reworld will only consider candidates from Agencies with whom a signed agreement and a duly authorized work order (for a specific role) has been duly executed. Any unsolicited candidate submissions or candidate submissions from Agencies that do not meet these criteria, will be deemed invalid and ineligible for any fees.

Job Description Do you like customer service and administrative work? If so, read this post. I am a Farmers Insurance agency owner in Tulsa, Oklahoma and I'm looking to hire an Administrative Assistant to join our team. Every month, our agency welcomes many new clients, and we need an Administrative Assistant to support our sales team. This role involves managing paperwork and administrative tasks, allowing our sales team to focus on what they do best - acquiring more clients. Benefits Annual Base Salary + Commission + Bonus Opportunities Paid Time Off (PTO) Life Insurance Hands on Training Mon-Fri Schedule Career Growth Opportunities Evenings Off Responsibilities Here's a brief day in the life of an Administrative Assistant: 1) Participate in our team Morning Huddle. 2) Perform administrative tasks for the sales team. 3) Welcome and onboard new clients 4) Process policy changes, take payments, and ensure a top-notch client experience. 5) Enjoys having fun when the team does well. Requirements Heres a little bit about our organization: Our agency is extraordinary. Currently, our agency ranks #1 among all Farmers locations in Oklahoma, a remarkable feat! What's our secret sauce? 1) People Rather than hunting for individuals with insurance backgrounds, we look for people who are coachable, love working with people, and align with our values. We refer to these individuals as A-Players. When A-Players get together, not only do they excel, but they also have a blast doing so. 2) Process Our team is able to perform at a high level largely due to the systems we have. We're continually refining our processes and encourage our team to contribute their ideas for improvement. 3) Professional Growth Our team is dedicated to both personal and professional development. We have professional and ongoing, daily training to become well rounded professionals. We don't just preach about improving by 1% daily; we practice it. 4) Competitive Compensation We believe in paying exceptionally well for outstanding performance. Our compensation structure is unmatched in the marketplace, offering a base salary of $36,000 alongside an attractive bonus system, allowing our team members to earn a remarkable income. Our agency's remarkable journey is a testament to our dedication to excellence, and we're just getting started. If you want to join our team, then apply today! Here are some questions that you might have: 1) Training provided? Yes, it is comprehensive from the start. 2) Need insurance experience? Not at all, we'll teach you everything you need to know. 3) Our culture? A mix of healthy competition and unwavering support. 4) Hours of operation? 8 AM - 5 PM Monday - Friday. Yes, you get weekends and major holidays off. 5) Remote or in-person? This is an in-person role, you will want to work with our team in-person. Are you ready to join our amazing team? Apply today!

Full Job Description: Athletics Administration Specialist Grade: Hourly 15 | H-15 Tulsa Public Schools' existing salary schedules provide career increment adjustments based on education/experience and/or years of creditable service. For more information about the salary for this specific position please review the Salary Schedule for the corresponding Salary Grade (listed above). For more information on our comprehensive benefits packages, please visit: Compensation and Benefits website. Position Summary: The Athletics Administration Specialist provides advanced administrative and operational support for the Athletics and Activities Department. This position supports daily department operations, financial and purchasing processes, communications, and special projects. The role provides direct administrative support to the Executive Director of Athletics and Activities and serves as a central point of coordination for internal departments, external partners, and stakeholders. Work is performed under general supervision and in accordance with established district procedures. Minimum Qualifications: Education: • High School diploma or equivalent • Bachelor's degree preferred Experience: • Five (5) years of progressively responsible administrative support experience • Experience supporting budgets, purchasing, financial tracking, or project coordination preferred Specialized Knowledge, Licenses, Etc.: • Proficiency in Microsoft Office and Google Workspace, including Excel or Google Sheets About Our District: At Tulsa Public Schools, our mission is to inspire and prepare every student to love learning, achieve ambitious goals, and make positive contributions to our world. We are the destination for extraordinary educators and staff who work with our community and families to ignite the joy of learning and prepare every student for the greatest success in college, careers, and life. Our core values of equity, character, excellence, team, and joy guide how we work and interact with each other and our community.

A well-established nonprofit organization is seeking a reliable and detail-oriented Bookkeeper/Administrative Assistant to join their small, mission-driven team. This is a full-time, hourly position offering consistent weekday hours and a supportive, community-focused work environment. The role combines day-to-day bookkeeping responsibilities with general administrative support and is ideal for someone who thrives in a collaborative, people-centered workplace. Working closely with the in-house Staff Accountant, this individual will assist in handling financial transactions, preparing reports, and supporting the team with organizational and event-related tasks. While not a high-level accounting role, accuracy, accountability, and professionalism are essential. Pay: $18-$22/hour Schedule: Monday-Friday 8a-5p (some overtime may be required) Key Responsibilities: Bookkeeping: Prepare bank deposits and record them in the membership accounting system Process invoices, prepare checks, and manage payment activity (credit card/ACH) Generate monthly member statements and year-end donor receipts Assist with 1099 preparation and year-end reporting Perform monthly bank reconciliations and create financial reports Maintain updated vendor documentation Attend and support monthly Finance Committee meetings Administrative Support: Provide front office coverage and phone support as needed Manage filing, mailing, and email communication tasks Update weekly emails and the organization's website with events and service info Schedule off-duty officers for events and coordinate custodial services Support staff during holiday celebrations and special events Collect RSVPs and payments for programs and dinners

Responsibilities: Work with HR to maintain a positive on-boarding experience for new and existing team members. Work with the office and store staff to create a smooth processing of deals and internal procedures. Audit deals to ensure that all documents are included and assist with the collection of documents when needed. Requirements: Previous dealership experience Ability to audit deals based on internal checklists Ability to handle confidential information in a professional manner Benefits: Compensation: $16.00 - $18.00 per hour paid bi-weekly About the Company: Patriot CDJR of Tulsa is a premier dealership in Tulsa, OK, dedicated to providing top-notch service to its customers.

FC Tulsa Work Experience ProgramJob Title: Soccer Administration InternPosition Type: Internship - For College Credit Hours OnlySemester or Year-LongLocation: On-Site Overview of FC Tulsa (FCT) FC Tulsa, a professional soccer club competing in the USL Championship, is seeking a highly motivated and detail-oriented intern to join our Soccer Administration department. This internship offers immersive, hands-on experience supporting the daily operations of a professional soccer team. You will gain insight into team administration, logistics, and matchday operations, providing you with a strong foundation for a future career in professional sports. Duties & Responsibilities Daily Operations: Assist with daily roster communications and technical staff updates. Support travel planning, including booking and preparing hotel, meal, and transportation itineraries. Prepare and distribute weekly training schedules, home match timelines, and away match itineraries Meal & Equipment Coordination: Coordinate meal pickups and post-training meal setup for players and technical staff. Assist Equipment Manager with locker room setup, equipment preparation, and inventory as needed. Matchday Operations: Help with locker room and referee room setup, signage, and matchday credential distribution. Support walkout protocol, ball kids, and player ambassador coordination. Assist with post-match duties including cleanup, media coordination, and autograph sessions. Administrative Support: Maintain records and assist with communications between operations, partnerships, and technical staff. Perform additional projects and assignments as directed by Soccer Operations staff. Qualifications Excellent organizational skills and attention to detail with a focus on quality and consistency. Proficiency in Microsoft Office and Google Workspace (Sheets, Docs, Slides). Strong communication and interpersonal skills. Ability to multi-task and adapt in a fast-paced, team-oriented environment. Reliable mode of transportation and a valid driver's license are preferred. Availability to work flexible hours, including some evenings, weekends, and all home matchdays. Positive attitude and strong work ethic are a must. Must have a “team-first” mentality with an eagerness to learn. Ability to work under deadlines and complete tasks in a timely and efficient manner. Knowledge of sports/soccer is preferred, but not required. Ability to lift and carry up to 50 lbs independently. Willingness to stand, walk, and work outdoors for extended periods, including in varying weather. What You'll Gain Practical, hands-on experience in professional team operations. Insight into the inner workings of a USL Championship club. Mentorship and networking opportunities with club staff and league contacts. A meaningful role in helping deliver a first-class player and staff experience. Educational Requirements Currently pursuing a bachelor's degree or higher in Sport Management, Business, Communications, or related field. Must receive academic credit through your college or university for participation. We are an equal opportunity employer and all qualified applicants will receive consideration for the internship without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic prohibited by law.

In business since 2000, LanceSoft is a nationally certified Minority Business Enterprise (MBE) that has established itself as a pioneer in providing highly scalable, cost-effective workforce solutions to a diverse set of customers across various industries in the United States. Headquartered in Virginia, LanceSoft currently operates out of several locations in the US and Canada. Job Description General administrative responsibilities include preparation of reports/presentations using various software packages and databases, compilation of information from various sources, and handling small scale projects. Performs audits of various types. Individuals at this level may still perform office functions outlined in the first two levels but these are not the primary focus of the position. Individuals may deal with confidential material on a regular basis. Qualifications Additional Job Details: Setting up interviews and scheduling tours for helpers and insiders for the OK East Division. Additional Information

Job Posting Title Administrative Assistant II Agency 452 MENTAL HEALTH AND SUBSTANCE ABUSE SERV. Supervisory Organization COCMHC - Administrative Support Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Job Type: FLSA Status: Non-Exempt Full-time position Annual salary is $38,500.00 ($18.51/hr) + Benefits! Job Description Central Oklahoma Community Mental Health Center (COCMHC), located in Norman, Oklahoma, is seeking a full-time Administrative Assistant to join their team. This role will provide administrative support to the designated department. This work involves understanding of modern office equipment such as a copier, printer, scanner, multiline phone system, and computer. The position entails servicing walk-in consumers, arranging appointments, managing provider appointment schedules, and performing other activities as assigned. Job Type: * FLSA Status: Non-Exempt * Full-time position * Annual salary is $38,500.00 ($18.51/hr) + Benefits! Why Join Us?: * Generous Benefits: Annual base salary is $38,500.00, plus a generous benefits allowance. * Comprehensive Health Coverage: A wide choice of health insurance plans with no pre-existing condition exclusions. * Flexible Spending Accounts: Options for healthcare and dependent care expenses. * Ample Time Off: 11 paid holidays, 15 days of vacation, and 15 days of sick leave in the first year. * Retirement Savings Plan: With a generous company match to help secure your future. * Employee Assistance Program: Support when you need it. * Longevity Bonuses: For years of dedicated service. * Training Opportunities: Continuous learning and development for CEU requirements. Minimum Qualifications and Experience: * Bachelor's degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience. * Applicants must also be willing and able to fulfill any job-related travel normally associated with this position and as such have a valid driver's license. About the facility: Central Oklahoma Community Mental Health Center (COCMHC) is a Certified Community Behavioral Health Clinic offering integrated, trauma-informed, and culturally competent mental health, substance abuse and primary care services to children, youth, adults, and families. COCMHC is committed to its consumers' overall health and wellness and is excited to partner to find ways to enhance wellbeing in every facet of life. COCMHC staff are highly qualified mental health and substance use disorder treatment professionals. COCMHC therapists, case managers, nurses, peer specialists, psychiatrists, administrative and support staff partner with consumers in their path to recovery. Drug and Alcohol Pre-employment and Preplacement Testing: Upon a conditional offer of employment, applicants for safety sensitive positions shall be required to submit to urinalysis to test for drugs. Appointment to a safety sensitive position shall be contingent upon a negative drug test result. THIS AGENCY REQUIRES COVERAGE 24 HOURS, 7 DAYS PER WEEK. WORK HOURS AND LOCATION MAY VARY DEPENDING ON BUSINESS NECESSITY. EMPLOYEES MAY BE REQUIRED TO WORK WEEKENDS AND OVERTIME. Reasonable accommodation to individuals with disabilities may be provided upon request. An Equal Opportunity Employer. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

Job Description Provide the following administrative duties for the property management team and Tulsa office: . Front Desk/Receptionist - Front Office Point Person; Must possess a professional presence and telephone voice Sort and distribute mail on daily basis. Order and stock supplies, as needed. Excellent typing, grammatical, writing and proofing skills are required. Prepare and send correspondence (tenants, vendors, owners): insurance letters, delinquent letters. Maintain database for tenant insurance verification. Compare certificates to requirements in lease. Request updated information or certificates, as necessary. Update and record documentation in IMPAK or other software Call insurance companies to request new certificates as needed. Maintain and update all tenant lease files, including filing of correspondence and other information. Scan leases into Yardi and contracts to Sharepoint; update Sharepoint. Develop and maintain tenant rosters, vendor lists, insurance lists, HVAC lists, maintenance contracts, etc Take maintenance calls. Input Work Orders. Work with managers/tenants to resolve work orders/calls. Assist with any reporting requirements of the property owner, including compiling, assembling, supervision of the final product, copying, distributing and mailing. Coordinate special events and documents, i.e., fire drills, newsletters, tenant surveys, welcome packages. Gain knowledge of the tenants, location in each building, contact persons, the nature of their business, etc. Attend and complete required safety training Other Duties as Assigned.

ACD Evening Secretary RESPONSIBLE TO: Adult Career Development Specialist, Tahlequah Campus Full Time (ICTC Personnel) or Part Time (Express Personnel) QUALIFICATIONS: EDUCATION: High School Diploma; Prefer Technical Business and Office Training CERTIFICATION: Not required SKILLS: * Excellent human relations and communication skills. * Excellent organizational skills with ability to perform responsibilities on own initiative with minimal supervision including: planning, executing, and completing assignments. * Must be able to manage multiple tasks. * Skills in proofreading, word processing, and composition of various forms of business communications. * Ability to learn in a range of computers applications; specifically, word processing, spreadsheet, and database management. Competence in Microsoft Office Suite (Word, Excel, Access, etc). * Type at least 50-60 wpm with minimal errors. * Basic math, bookkeeping and /or cashiering skills. * Records maintenance and management. OTHER: Mature, discreet, responsible, and able to maintain issues of confidentiality. DEPENDABILITY: * Punctual and regular attendance following a designated work schedule. * Ability to work extended hours and additional days/evenings as required by position responsibilities. * Must be willing to travel as required. PHYSICAL STANDARDS: * Ability to read and comprehend varied documents. * Ability to stand for extended periods of time and move around campus. * Requires stooping, bending, and pulling. * Must be able to lift and carry articles related to the job such as books, course equipment, and manuals up to thirty-five (35) lbs. * Ability to operate a 4-wheel vehicle in order to perform job related travel. EMOTIONAL EFFORT: * Moderate to extreme. * Frequent deadlines requiring concentrated effort and some overtime work. * Must be a self-starter. * Must have the ability to manage job functions, while providing services to customers at the same time. * Manage high stress at peak periods. PERSONNEL CLASSIFICATION: Support Personnel; Non-Exempt LENGTH OF CONTRACT: Twelve (12) months; SB12 PRIMARY FUNCTION: Provide secretarial support for the Adult Career Development Specialist in maintaining quality service staff and customers in a congenial, professional manner. ESSENTIAL JOB FUNCTIONS: * Be knowledgeable regarding services and classes available. * Act as receptionist for ACD and assist internal and external customers as needed. * Efficiently manage inquiries from current and potential clients in a timely and congenial manner. * Maintain professional appearance of office area. * Organize and maintain an efficient filing system of departmental files. * Respect and maintain the confidentiality of appropriate departmental files and sensitive student information. * Assist in maintaining inventory of equipment and supplies within area of responsibility. * Prepare orders and requisitions for supplies, equipment, and services within the designated area of responsibility. Follow-up on all incomplete orders. * Enter, update, maintain, and submit appropriate electronic student/ department data as required by the Oklahoma State Department of Career and Technical Education. * Compile information and assist in the preparation of departmental reports as required. * Perform word processing, formatting, and copying of training materials and departmental forms. * Maintain class file for each program containing all pertinent data. * Prepare certificates, course rosters, and transcripts. * Develop and maintain computer-based program mailing lists; prepare and mail notices and materials to promote programs. * Enroll adult students in short-term training; receipt and track all fees collected for tuition, books, and supplies. * Handle incoming and outgoing mail. * Maintain, compose, type, and file client/student correspondence and information. * Assist in the development of printed materials (i.e. brochures, press releases, fliers, etc.) * Assist in schedule development for courses and instructors. * Provide clerical support to Adult Career Development instructors as required. * Schedule training rooms, seminar center, media needs, etc. ensuring policies and procedures are observed. * Coordinate, complete, and submit the following within the specified time frame: * Monthly Board Submissions * Instructor Time Sheets/Payroll Requisitions * Purchase Orders * Agency Invoices * Handle non-routine assignments from the Specialist, utilizing time management, initiative and self-direction. * Assume responsibility for personal professional development and seek learning opportunities for increased program knowledge. * Perform other duties assigned to accomplish the essential job functions as directed by the Adult Career Development Specialist. * It is expected for employee to be on time each workday as this is essential to the employee\'s job. RELATIONSHIPS: Internal: Build a good harmonious rapport and work cooperatively with all district personnel while achieving the duties, responsibilities and objectives of the job. External: Assist and communicate with students, community members, and other customers in a pleasant, friendly and sociable manner. "Indian Capital Technology Center does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability, marital or veteran status."

N99910 Administrative Assistant Continuing Education - Broken Arrow Campus provides administrative support for assigned university operations. Prepares a variety of correspondence. Attends meetings and records minutes; prepares meeting agenda and supporting documents. Makes travel arrangements for assigned personnel. Researches and prepares a variety of reports. Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel. Maintains office supply inventory; reorders as needed. Sorts and distributes mail. Makes appointments and manages calendars. Processes purchase orders; processes purchase card statements. Assists in the development and management of assigned budgets. Designs and prepares marketing and promotional materials. Maintains website and social media accounts. Maintains a variety of documents and forms. Directs the work of student employees as assigned. Enters information to computerized databases. Prepares a variety of schedules and calendars. Maintains a variety of files and records. Assists in the coordination of conferences, programs and special events. Performs related duties. And other duties as assigned. KNOWLEDGE REQUIRED BY THE POSITION Knowledge of university policies and procedures. Knowledge of university purchasing policies. Knowledge of modern office practices and procedures. Knowledge of computers and job-related software programs. Skill in the provision of customer services. Skill in oral and written communication. SUPERVISORY CONTROLS The supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results. GUIDELINES Guidelines include department and university policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application. COMPLEXITY/SCOPE OF WORK The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position. The purpose of this position is to provide administrative support for assigned university operations.Success in this position contributes to the efficiency and effectiveness of those operations. CONTACTS Contacts are typically with co-workers, other college personnel, students, faculty, vendors, and members of the general public. Contacts are typically to provide services, to give or exchange information, or to resolve problems. PHYSICAL DEMANDS/ WORK ENVIRONMENT The work is typically performed while sitting at a desk or while intermittently sitting, standing, walking, bending, crouching or stooping. The employee frequently lifts light and occasionally heavy objects. The work is typically performed in an office. SUPERVISORY AND MANAGEMENT RESPONSIBILITY This position may have direct supervision over assigned personnel. MINIMUM QUALIFICATIONS Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with an Associate's degree. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. Annual salary $28,188.00 with excellent benefits, including generous leave time. Anticipated hire date: 02/02/2026 Applications will be accepted until: 01/25/2026 NOTE: Posting will close to applicants at 11:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted. To complete the application process, it is critical to create a profile. Notice to applicants It is Northeastern State University's policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment. Applicants must be currently authorized to work in the United States on a full-time basis.

ABOUT US Oral Roberts University is a non-profit organization whose staff and faculty actually make a difference in the lives of its students. We pride ourselves on our culture and the values we uphold. Our team is passionate about what we do, and we want you to make us even better! CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED. JOB DESCRIPTION - FULL TIME Assist the Theatre and Dance Directors and faculty in administrative/secretarial duties, create and maintain a positive atmosphere, and serve as liaison between the faculty and students. RESPONSIBILITIES Type correspondence, requisitions, department meeting agendas and minutes; update student files and budget reports; order supplies and forms. Reception duties: answer phone calls, take messages, answer questions from students and other relevant parties, direct students to proper advisor, schedule appointments for Directors and faculty, distribute forms, keep track of the office hours of faculty to assist students, assist student workers as needed, prepare and receive faxes, and answer email inquiries. Mail duties: deliver and pick up mail, sort mail, prepare and send out mailings, prepare postage/mailing request forms, prioritize mail for Directors, prepare material to be reproduced. Prepares and coordinates Box Office materials for Theatre and Dance productions. After production closes, tallies final bank, makes vault deposit, and prepare/submits Box Office report to ORU accounting office. Special hooding and departmental reception duties: set up and decorate rooms for homecoming and other departmental receptions, coordinate production of department reception/event posters and artworks, type reception programs and initiations, organize food items, hostess reception, supervise student help. Syllabi preparation: distribute syllabi to faculty for corrections; edit on department drive; incorporate new procedures; submit final version to Directors for review, make correction, upload to ORU website. Budget procedure: transfer theatre production budget from production budget format to required ORU format and make month budget reports for the Dean. Dictation duties: take minutes in department meetings from Directors and faculty members; transcribe and type the information, submit for review and make corrections. Update degree plan sheets and make catalog revisions and requisition supplies needed for department including textbooks for instructors. Create files for applicants for full-time and adjunct faculty positions and independent contractors; assist in arranging interviews for new instructors. Work with Directors and full-time faculty to schedule each semester's course offerings and establish faculty's office hours. Prepare adjunct faculty appointment and assignment forms; make sure adjunct contracts and other assignment forms are signed and delivered to Dean; prepare summer payroll schedule as requested. Assist faculty with travel requests. Atten required meetings for administrative secretaries, including training sessions as needed. Other project as requested by the school Directors or college dean. COMPETENCIES Knowledge & Experience Requires a High School Diploma or GED Skills & Abilities: Secretarial or clerical experience required, including accurate keyboarding skills. Must be computer literate with proficiency in using Microsoft Office software. Must be willing to learn the Banner system and any other applications as they are introduced to the office. Good reading, mathematical, oral, written, grammatical, organizational, and interpersonal skills a must. Must be able to articulate information clearly and distinctly for the purpose of disseminating information to constituencies. Must be self-motivated, flexible, ability to multi-task, and attentive to details. Must maintain a professional demeanor. Must maintain a high level of confidentiality of information. Maintains compliance with the Family Educational Rights and Privacy Act (FERPA). Equal Employment Opportunity: Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.

At HoganTaylor , we're not just about numbers; we're about people. Our firm stands tall on the principles of unity, service, and dynamic, reflecting in everything we do. We are on the lookout for an Administrative Assistant for our Client Accounting & Advisory Services (CAAS) team. We are looking for someone who's passionate about making a meaningful impact on our clients, our communities, and our team.

In business since 2000, LanceSoft is a nationally certified Minority Business Enterprise (MBE) that has established itself as a pioneer in providing highly scalable, cost-effective workforce solutions to a diverse set of customers across various industries in the United States. Headquartered in Virginia, LanceSoft currently operates out of several locations in the US and Canada. Job Description General administrative responsibilities include preparation of reports/presentations using various software packages and databases, compilation of information from various sources, and handling small scale projects. Performs audits of various types. Individuals at this level may still perform office functions outlined in the first two levels but these are not the primary focus of the position. Individuals may deal with confidential material on a regular basis. Qualifications Additional Job Details: Setting up interviews and scheduling tours for helpers and insiders for the OK East Division. Additional Information

We are looking for a dependable and detail-oriented Part-Time Administrative Assistant to provide general office and administrative support. The ideal candidate will be organized, professional, and comfortable handling a variety of daily office and accounting tasks. Pay: $13-$15 per hour Schedule: 24-32 hours per week | Flexible schedule (for example, 8:00 a.m.-2:00 p.m. or 9:00 a.m.-3:00 p.m.) Key Responsibilities Assist with invoicing, payroll, and data entry. Create and maintain job files and related documentation. Answer phones, respond to emails, and assist with general office communications. Perform filing, scanning, and other administrative duties to keep records organized. Support accounting and operations functions as needed. Maintain confidentiality and accuracy in all administrative work.

Job Posting Title Administrative Assistant I Agency 131 DEPARTMENT OF CORRECTIONS Supervisory Organization DOC JDCC Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $38,328.16 Basic Purpose Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. Typical Functions * Trains other staff * Assigns projects to staff as needed; develops and places in operation special procedures. * Initiates correspondence requiring knowledge of agency or program procedures and policies. * Develops and maintains confidential or complex files. * Interprets and advises internal and external customers on departmental or program rules, regulations, and laws. * Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties. * May supervise subordinate staff. * Represents agency, supervising official, or program area at meetings, conferences, or civic organizations. * Coordinates activities with internal and external customers. * May establish educational and/or training programs. * Interviews callers, arranges appointments, and handles office details. * Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections. Level Descriptor This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others. Education and Experience Education and Experience requirements at this level consist of four years of technical clerical office work; or an equivalent combination of education and experience. Knowledge, Skills, Abilities and Competencies Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. Additional Job Description Jess Dunn Correctional Center This position works in the Law Library. This is not a remote position. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

ABOUT US Oral Roberts University is a non-profit organization whose staff and faculty actually make a difference in the lives of its students. We pride ourselves on our culture and the values we uphold. Our team is passionate about what we do, and we want you to make us even better! CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED. JOB DESCRIPTION * FULL TIME Assist the Theatre and Dance Directors and faculty in administrative/secretarial duties, create and maintain a positive atmosphere, and serve as liaison between the faculty and students. RESPONSIBILITIES * Type correspondence, requisitions, department meeting agendas and minutes; update student files and budget reports; order supplies and forms. * Reception duties: answer phone calls, take messages, answer questions from students and other relevant parties, direct students to proper advisor, schedule appointments for Directors and faculty, distribute forms, keep track of the office hours of faculty to assist students, assist student workers as needed, prepare and receive faxes, and answer email inquiries. * Mail duties: deliver and pick up mail, sort mail, prepare and send out mailings, prepare postage/mailing request forms, prioritize mail for Directors, prepare material to be reproduced. * Prepares and coordinates Box Office materials for Theatre and Dance productions. After production closes, tallies final bank, makes vault deposit, and prepare/submits Box Office report to ORU accounting office. * Special hooding and departmental reception duties: set up and decorate rooms for homecoming and other departmental receptions, coordinate production of department reception/event posters and artworks, type reception programs and initiations, organize food items, hostess reception, supervise student help. * Syllabi preparation: distribute syllabi to faculty for corrections; edit on department drive; incorporate new procedures; submit final version to Directors for review, make correction, upload to ORU website. * Budget procedure: transfer theatre production budget from production budget format to required ORU format and make month budget reports for the Dean. * Dictation duties: take minutes in department meetings from Directors and faculty members; transcribe and type the information, submit for review and make corrections. * Update degree plan sheets and make catalog revisions and requisition supplies needed for department including textbooks for instructors. * Create files for applicants for full-time and adjunct faculty positions and independent contractors; assist in arranging interviews for new instructors. * Work with Directors and full-time faculty to schedule each semester's course offerings and establish faculty's office hours. Prepare adjunct faculty appointment and assignment forms; make sure adjunct contracts and other assignment forms are signed and delivered to Dean; prepare summer payroll schedule as requested. * Assist faculty with travel requests. * Atten required meetings for administrative secretaries, including training sessions as needed. * Other project as requested by the school Directors or college dean. COMPETENCIES Knowledge & Experience * Requires a High School Diploma or GED Skills & Abilities: * Secretarial or clerical experience required, including accurate keyboarding skills. * Must be computer literate with proficiency in using Microsoft Office software. * Must be willing to learn the Banner system and any other applications as they are introduced to the office. * Good reading, mathematical, oral, written, grammatical, organizational, and interpersonal skills a must. * Must be able to articulate information clearly and distinctly for the purpose of disseminating information to constituencies. * Must be self-motivated, flexible, ability to multi-task, and attentive to details. * Must maintain a professional demeanor. * Must maintain a high level of confidentiality of information. * Maintains compliance with the Family Educational Rights and Privacy Act (FERPA). Equal Employment Opportunity: Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.