Administrative coordinator jobs in Tulsa, OK - 232 jobs

**Best People + Right Culture. These are the driving forces behind JE Dunn's success.** **By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company's rewards, we've found a sustainable way to grow in our industry for the last 100+ years.** **Our diverse teams around the country strive to enrich lives through inspired people and places everyday, and we need inspired people like you to join us in our pursuit of building perfection.** **Role Summary** The Equipment Operations Coordinator will provide support to equipment operations, including creating and reviewing data entry transactions, organizing and distributing goods and services, billings, utilizing data to support efficiency, in the equipment rental business. This position will be responsible for a variety of internal and external customer transactions relating to incoming equipment and material orders, fleet information and billings, data entry, and work orders. All activities will be performed in support of the strategy, vision and values of JE Dunn. + Autonomy & Decision-Making: Follows directions and refers all exceptions to supervisor. + Career Path: Senior Equipment Coordinator **Key Role Responsibilities - Core** _EQUIPMENT OPERATIONS COORDINATOR FAMILY - CORE_ + Performs routine duties and transactions in purchasing, fleet/inventory counter operations, billing, and distribution in support of equipment rental and construction supply business. + Performs accurate data entry utilizing ERP software for rental and material transactions. + Provides timely response via phone calls and emails from internal and external customers and vendors for routine information related primarily to equipment and material transactions. + Provides customers and vendors with pricing, availability, and specification details relating to inventory and equipment questions. + May have responsibility for shipping, receiving, and storing fleet and inventory materials. + Organizes and consolidates incoming and outgoing equipment and inventory loads and validates transfer tickets to ensure accurate transactions. + May provide guidance to drivers on the proper storage locations for equipment and inventory items utilizing thorough knowledge of warehouse organization. + Participates in regularly scheduled safety meetings. + Demonstrates fundamental understanding of the equipment rental business as it applies to company by utilizing key operational reports. + Participates in the continuous improvement plan by identifying opportunities in the current process and voicing potential improvements. + Provides suggestions and participates in drafting Small Win communications. + Writes Purchase Orders as directed for inventory, equipment, and job material needs through the company ERP system. + Provides follow up on submitted purchase orders and communicates with requestor. + Conducts research on equipment and inventory as directed and updates information in logistics catalog. **Key Role Responsibilities - Additional Core** N/A **Knowledge, Skills & Abilities** + Ability to perform work accurately and completely, and in a timely manner + Communication skills, verbal and written + Proficiency in MS Office + Ability to learn the operating systems for data entry + Ability to identify common construction materials and equipment + Ability to provide excellent customer service through positive interaction with customers + Basic understanding of internal equipment management tools + Thorough knowledge of logistics operations including warehouse organization, storage of goods, traffic flow and the fulfillment process from start to finish + Ability to build relationships and collaborate within a team, internally and externally **Education** + High School Diploma or GED (Required) + In lieu of the above requirements, relevant experience will be considered. **Experience** + 2+ years rental, warehouse or construction materials experience (Preferred) **Working Environment** + Must be able to lift up to 25 pounds + Typically travel is not required + Normal office environment, but may be exposed to extreme conditions (hot or cold) + Frequent activity: Standing, Walking, Sitting, Viewing Computer Screen + Occasional activity: Bending, Climbing, Reaching above Shoulder, Pushing, Pulling **Benefits Information** The benefits package aligned to this position is Professional Non-Union. Please click the link below for more details. Click here for benefits details. (************************************************************************************ This role is expected to accept applications for at least three business days and may continue to be posted until a qualified applicant is selected or the position has been cancelled. _JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace._ **_JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to_** **_accommodations@jedunn.com_** _JE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company. Please, no phone calls or emails._ **Why People Work Here** At JE Dunn we offer our employees an inspired place to enrich their life and the lives of those around them **Building on our rich history,** our employee **owners are shaping the future** of JE Dunn. In our team-focused environment **we do life together** and are generously **rewarded for our efforts** **About JE Dunn** For more information on who we are, clickhere. (*********************************** **EEO NOTICES** Know Your Rights: Workplace Discrimination is Illegal (*********************************************************************************************** California Privacy Policy **E-Verify** JE Dunn participates in the Electronic Employment Eligibility Verification Program. E-Verify Participation (English and Spanish) (******************************************************************************************** Right to Work (English) Right to Work (Spanish) (***************************************************************************************************************************** **Nearest Major Market:** Tulsa **Nearest Secondary Market:** Oklahoma

The Department Assistant II reports to the Director of Campus Recreation. As a key member of the Campus Recreation team, this position serves as point of first contact for the department and performs a wide variety of secretarial duties. Specific responsibilities include maintaining the administration of departmental files; supervising student office staff; answering and directing all incoming phone calls; processing and maintaining Collins Fitness Center memberships, Fitness Class and Intramural support; designing and administering the distribution of all Campus Recreation publicity; maintaining all office equipment and inventories; updating all Campus Recreation publications and various forms such as the Facility Staff Manual, Intramural Policies and Procedures, Recreational Facility Use contracts; handling all daily correspondence and all purchasing and budgets for Campus Recreation Department. Essential Functions (Responsibilities): Customer Service * Greet and assist all members, guests, and visitors in a friendly and professional manner. * Provide information on fitness center programs, membership options, and facility policies. * Handle inquiries, resolve complaints, and address member and guest needs promptly. Membership Management * Process membership applications, renewals, and cancellations. * Assist with managing and updating the membership database. Social Media Management * Manage and update the fitness center's social media accounts (e.g., Instagram, Facebook). * Create and post engaging content to promote fitness center programs, events, and services. Member/Guest Services Operations * Oversee daily operations of member/guest services, including answering phones and managing emails. * Facilitate member check-ins and ensure accurate tracking of facility usage. Supervision of Collins Fitness Center Student Staff * Supervise and mentor Collins Fitness Center student staff in member/guest services and fitness programs. * Assist in recruiting, training, and scheduling student staff. * Provide feedback and conduct performance evaluations for student employees. * Ensure student staff adhere to fitness center policies and deliver excellent customer service. * Oversee recognition programs, celebrating achievements, milestones, and contributions of student staff. Incident Report Review & Escalation * Review incident reports and escalate issues to the Associate Director of Wellness and Recreation or other relevant personnel as needed. Daily Shift Reports & Facility Audits * Review daily shift reports to ensure seamless communication across shifts. * Audit and record daily fitness center usage, including member check-ins and class participation. * Monitor the cleanliness and condition of the Collins Fitness Center and report any maintenance or safety concerns. Inventory Management * Maintain and track inventory of fitness center supplies and equipment. * Ensure inventory levels are sufficient and place orders for supplies as needed. Climbing Wall Operations & Certification * Maintain climbing wall instructor certification. * Assist with the operation of the climbing wall, ensuring adherence to safety protocols. Performs other duties as assigned/needed. Required Qualifications Required Qualifications: Knowledge/Skill/Ability * Strong verbal and written communication skills. * Attention to detail in planning, assessing, and * reporting. * Familiarity with recreation & wellness. * Proficiency in Adobe Photoshop, Power Point, * Microsoft Access, Google docs and social media. Equivalent Education/Experience * Associate's degree * 2-3 years of customer service experience. Note: Work may take place during normal business hours or into the evening or weekends as programmatic needs dictate. Preferred Qualifications Bachelor's degree preferred. Physical Demands Recreational Center Environment

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview Under direct supervision of the Director of Operations, the Operations Administrative Assistant provides a variety of administrative and operational support to the Operations Department of the facility and designated personnel. This role pays an hourly rate of $20.00-$24.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 13, 2026. Responsibilities Draft letters, reports and other correspondence in a timely, accurate manner. Compose routine correspondence not requiring a supervisor's attention. Receive and screen telephone calls and visitors in a professional manner. Provide routine information regarding operations, policies and procedures. Research and prepare information for comprehensive reports. Assist in the drafting, proofreading and processing of these reports and related documents. Process all purchase orders and budget updates relating to capital improvement projects. Report updated budget to General Manager, Assistant General Manager and Director of Finance. Requires extensive use of Microsoft Excel and great attention to detail. Process, route and file incoming and outgoing correspondence and ensure timely replies and/or action. Review all correspondence to remain informed of all activities and pertinent information. Maintain a variety of files and records of information. Plan conferences and meeting, make travel reservations and keep calendar of appointments for the Director of Operations. Maintain and order all necessary supplies and materials for the operations office. Remain informed of company policies and procedures; answering related internal and external questions within authority. Solely manage any special projects assigned by Director of Operations. Work extended and/or irregular hours including nights, weekends and holidays, as needed. Qualifications Type accurately and at a proficient speed. Organize and prioritize work to meet deadlines. Operate a personal computer using Windows and Microsoft Office software. Operate standard office equipment including copier, typewriter and fax machine. Follow oral and written instructions and communicate effectively with others in both oral and written form. Effective written communication very important. Work effectively under pressure and/or stringent schedule and produce accurate results. Work independently, exercising judgment and initiative. Maintain an effective working relationship with clients, employees, exhibitors, patrons and others encountered in the course of employment. Remain flexible and adjust to situations as they occur. Minimum Education & Experience Two (2) years of college level business training and a minimum three (3) years of experience in clerical or secretarial position; or equivalent combinations of education and experience. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

ABOUT US Oral Roberts University is a Christian University located in Tulsa, Oklahoma. As a globally recognized, Holy Spirit-empowered University, we develop whole leaders for the whole world through a Unique Whole Person education. Students come to ORU not to stay in their faith but to GROW in faith and to become the Spirit-empowered leaders they are called to be. Faculty, staff, and students must adhere to the Code of Honor Pledge for ORU. CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED. JOB DESCRIPTION - FULL TIME This position serves as a central administrative and operational support role for the Enrollment Management division while simultaneously leading front-facing operations within the Welcome Center. The position ensures smooth daily operations, consistent customer service excellence, coordination of visitor experiences, and effective administrative, fiscal, and project support across Enrollment Management. The role requires consistency, high energy, professionalism, proactive communication, and the ability to coordinate multiple operational workflows simultaneously. RESPONSIBLITIES Welcome Center & Visitor Experience Support Serve as the primary Welcome Center representative, greeting all guests promptly and professionally and directing them to appropriate staff or departments. Offer refreshments and maintain a warm and hospitable environment for all prospective families and visitors. Maintain the physical appearance of the Welcome Center, ensuring all areas are clean, tidy, stocked, and guest-ready; includes restroom checks, maintenance requests, and supply inventory management along with ORU s contracted partner, Sodexo. Support campus visits operations and ensure excellent service throughout the visit lifecycle, including pre-visit communication, on-site coordination, and post-visit needs. Assist with management of the Welcome Center Fan Shop, including purchasing, inventory oversight, and restocking. Front Desk, Phone & Email Support Serve as the primary point of contact for incoming calls for the Enrollment Management division; return missed calls promptly and route callers as needed. Assist with outgoing phone outreach to prospective families and visitors as required. Support the Enrollment Management email inbox(es), responding to inquiries and connecting constituents to appropriate departments. Administrative Support for Enrollment Management Provide broad administrative support to all Enrollment Management to ensure efficient daily operations. Prepare communications, memos, spreadsheets, reports, and correspondence. Maintain calendars, schedule meetings, and coordinate travel arrangements for personnel. Create, update, and maintain databases, records, and internal documentation. Assist with coordination of events, programs, and special projects. Manage office supply inventory and support office needs across the division. Finance & Operations Support Submit Banner Finance requisitions and process payments using appropriate financial codes. Assist with budget tracking, invoicing, accounts receivable, and financial documentation. Process travel-related documentation for recruitment staff, including reservation support, pre-approval submissions, and ChromeRiver reimbursements. Special Projects & Cross-Department Collaboration Support special projects, including recruitment initiatives, shipping/receiving for recruitment travel, Advantage program support, and coordination of other activities. Collaborate with multiple departments to advance divisional goals and ensure operational excellence. Provide additional administrative support to the Executive Assistant as needed. REQUIREMENTS Knowledge & Experience Bachelor s degree preferred (or equivalent relevant experience). Minimum 1-2 years of customer service or administrative support experience. Previous admissions experience is a plus. Familiarity with office management procedures, basic accounting principles, and university administrative systems. Strong working knowledge of Microsoft Office; familiarity with Banner, Salesforce, Argos, and ChromeRiver is a plus. Skills & Abilities Excellent communication skills, both verbal and written. Strong interpersonal skills with the ability to work effectively across diverse populations. Proven ability to multitask, prioritize, and manage time in a fast-paced environment. High attention to detail, strong organizational skills, and ability to maintain confidentiality. Ability to work both independently and collaboratively; sound judgment and problem-solving skills. Flexibility regarding schedule changes and shifting priorities. ADDITIONAL INFORMATION Physical and environmental demands will include but not be limited to the following: Sitting, standing, walking, bending, and lifting up to 25 30 lbs. Manual dexterity for office equipment; visual and auditory acuity required. Occasional exposure to noise. Evening/weekend/holiday hours may be required for office and/or phone coverage during ORU closures and/or special events. Equal Employment Opportunity: Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.

Job Description The Food Preparation Coordinator plays a key role in supporting the health and well-being of children by preparing nutritious, age appropriate meals and managing daily kitchen operations. This position is responsible for menu planning, food preparation, manage a budget, inventory and ordering, and maintaining all food safety and sanitation standards. The Food Preparation Coordinator ensures meals meet dietary and allergy guidelines, and reflect a positive food culture for infants through preschool-age children. Duties Performs assigned duties in quality food production following menus and standardized recipes using quality preparation and service methods with safe food handling techniques to ensure Child Nutrition standards of the following: Food quality, palatability and appearance. Correct safe temperatures. Proper utensil portion sizes. Proper and timely storage of deliveries and leftover food. Maintains defined standards of sanitation and safety as outlined by local state health departments. Wears gloves upon arrival and during preparation of food. Maintains clean and organized storage areas, cabinets, countertops, refrigerators and freezers. Post children's allergy requirements. Maintain required departmental records. Prepares grocery list and shops for food and supplies. Keeps and tracks inventory and purchases supplies, food, and necessary equipment. Monitors and maintains child nutrition licensing requirements. Attend workshops and conferences in accordance with licensing standards and requirements per licensed year. Assumes responsibility for checking that all equipment in the cafeteria area is in sage, working condition and notifies the appropriate authority when repairs or replacement are needed. Monitors food budget. Interactswith children. Creates healthy nutritious menus that meet the needs of students. Maintain an approval system to check, inspect and store all incoming food and supplies. Maintains good public relations with customers, co-worker, school staff and supervisors. Professional appearance in accordance with department standards. Perform all other duties as assigned. Requirements 1 - 2 years of professional experience in food service; preferably in child care or institutional setting. Basic math skills for measuring and portioning. Infant/child CPR and First Aid certification. Must clear full background check. Must pass health screening. Must meet all state licensing requirements. Satisfy all district requirements with regards to physical health and citizenship. Early childhood training through credit and/or non-credit classes, workshops, conferences, etc. preferred. Satisfy all district requirements with regard to physical health and citizenship. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Maintain personal professional development plan to ensure continuous quality improvement. Nice To Haves Experience in a childcare, school or healthcare food service setting Knowledge of CACFP (Child and Adult Care Food Program) guidelines Understanding dietary protocols Basic nutrition knowledge Comfort with basic technology Inventory and ordering experience Experience with scratch cooking or fresh/seasonal menu planning Understand how to manage and food budget Willingness to work with a team Open to collaborate with others Benefits Insurance options Teacher's retirement opportunity Paid vacation, personal days, floating holidays and sick days Paid professional development days

Join the American Leadership Academy (ALA) family. We are looking for passionate, knowledgeable, driven candidates to partner with us and put our students on the road to success so that they can reach their full potential. Our ideal candidate for this position is an experienced K-12 grade English. Math, Science, History Teacher, and School Administrator. School Admin is responsible for coordinating with staff members/students/parents. They must also maintain accurate records and ensure compliance with state and federal guidelines. Additionally, you will build strong relationships that benefit the ALA educational community. If you are an experienced FT or substitute teacher in Public School system with experience teaching at Islamic School, we would love to hear from you. What We Offer Flexible Schedule (Average 25-40 hours per week approximately) K - 12th grade students that fit your expertise Ongoing office support and access to resources Minimum Qualifications: College grad preferred Previous experience in teaching/tutoring, School Operations required, and strong organizational skills Previous experience in Islamic K-12 School or Masjid Operations Preferred Ability to build rapport with students/parents/teachers and ALA School partner organizations Experience of teaching K-12 school grade subjects Excellent written and verbal communication skills Experience with Microsoft Office365, Microsoft Teams, Student Information System, Learning Management System Admin Responsibilities: Support administration, management and teachers with organizing school schedules and events Support the admission process for parents/students in coordination with ALA Administration Communicate with parents, community members, school partners regarding school activities and educational opportunities Manage student enrollment, attendance, and disciplinary records Travel to ALA School sites in the area as necessary Assist with the hiring and training of school staff Ensure school is compliant with Cognia, federal and state guidelines and regulations Coordinate with outside organizations and businesses to provide resources and support for students Develop and maintain partnerships with local community leaders and organizations Evaluate and implement new educational programs or initiatives Provide leadership and mentoring to students and staff members Take on other administrative tasks related to running the school Teaching Responsibilities: Manage and educate students in a semi-classroom setting Design and implement lesson plans at varying academic levels Establish academic goals and milestones with students Document and communicate progress reports Provide constructive feedback for students Job Type: Part-time on contract basis Schedule: Weekdays + Some Weekends Mon-Fri - 8:00am-3:00pm Sat-Sun - Some weekend time would be required for school events and activities Reporting Structure: School Principal Job Types: Part-time, Temporary, Contract COVID-19 considerations: Social distancing + mask requirements. Common surfaces are sanitized.

WED Small Business and Entrepreneurship Coordinator JobID: 846 Professional Support Additional Information: Show/Hide Status: Full-Time / Exempt Shift: Days Description: Responsible for developing, coordinating, and delivering training and coaching programs that help new and aspiring entrepreneurs launch and grow successful small businesses. This role supports clients through all stages of entrepreneurship, from idea development to full business operations, while advancing Tulsa Tech's mission to strengthen workforce and economic development. Essential Functions: * Develop and deliver entrepreneurship education, workshops, and certificate programs that align with workforce and economic development priorities. * Design curriculum and learning experiences that address key business competencies such as business planning, financial literacy, marketing, operations, and leadership. * Integrate practical, real-world applications, including case studies, simulations, and project-based learning. * Evaluate program effectiveness and continuously improve instructional content and delivery methods. * Provide one-on-one and small group coaching to aspiring and existing entrepreneurs, guiding them through all phases of business development from idea validation and market research to business launch, growth, and hiring. * Assist clients with developing business plans, securing financing, establishing legal structures, and understanding operational requirements. * Connect participants to campus resources, mentors, and external partners such as the Small Business Development Center (SBDC), APEX, chambers of commerce, and financial institutions. * Cultivate partnerships with local businesses, economic development organizations, and industry professionals to enhance entrepreneurship training opportunities. * Represent Tulsa Tech at community events, business expos, and partner meetings to promote entrepreneurship programs and services. Evening or weekend hours may be required. * Collaborate with faculty and staff across departments to integrate entrepreneurship education into technical programs and career pathways. * Maintain accurate records of program participation, coaching sessions, and client outcomes. * Prepare reports on program performance, success stories, and impact metrics for internal stakeholders and funding partners. * Assist with grant proposals, compliance reporting, and resource development related to small business and entrepreneurship initiatives. * Perform all other duties as may be assigned by supervisor. Job Requirements: * Five (5) years' experience as an entrepreneur or small business mentor/coach. (OR) * Bachelor's degree in Business Administration, Entrepreneurship, Economic Development, Education, or a related field (Master's degree preferred) AND three (3) years of experience in small business development, entrepreneurship training, or business consulting. * Knowledge of small business operations, financing, and regulatory compliance. * Proficiency with Microsoft Office Suite, business planning software, and online learning tools. * Experience in adult education or technical training environments preferred. * Bilingual (English and Spanish) preferred. * Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Education: High School Diploma or equivalent. Salary Schedule: SPMS Hiring Range: $57,537 to $73,448 dependent on experience, plus additional $9,600 annual compensation for salary-in-lieu of dependent benefit coverage. Benefits: Employee Health, Dental, Vision, Life, Disability, Sick Leave, Vacation, Personal Leave, Pension Plan, 457 Savings Plan, and 25 paid holidays Closing Date: For maximum consideration, receipt of application material is December 5th. However, the position will remain open until filled. Note: Tulsa Tech is an Equal Opportunity Employer

Job DescriptionDescription: REPORTS TO: Chief Executive Officer PURPOSE: Support the work of the organization by providing administrative coordination to the Executive Director, Board of Directors, and operations department. This position will enhance the executive's effectiveness by providing information coordination, project management, strategy execution and general office management. This position requires proficiency across a broad spectrum of skills and abilities. ESSENTIAL FUNCTIONS: Organization Support Complete projects independently, as a member of a team, and as a group leader Monitor upcoming deadlines, track progress, and follow through on necessary details Support the work of the Development Department in conducting fundraisers, securing donations, and stewardship Maintain confidence and protect operations by keeping information confidential Facilitate new employee on-boarding with supplies, serving as a knowledgeable resource, and providing training on IT and office equipment, Outlook usage, telephone system, and emergency procedures Serve as a back-up for other team members Schedule & Meeting Support Planning and scheduling meetings, conferences, teleconferences, and travel Prepare agendas and materials for meetings Support staff events through facility reservations, managing meal service, preparing decorations and/or activities Attend board meetings to record minutes and prepare documentation for official records Office Manager Welcomes office visitors by greeting them, in person or on the telephone; answering or directing inquiries Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Receive and review correspondence for content, determining handling process, and possible sensitivity Reply directly to general inquiries, non-technical topics, and brief correspondence. Also drafts replies for officer signature on similar matters Schedule, monitor, and log usage of technology equipment; coordinate any necessary service of technology Ensure the cleanliness and orderliness of the Camp Fire office entry and shared spaces and oversee the scheduled cleaning by other CFGC team members Keep current staff rosters and information Keep up to date and post appropriate signage around office Update telephone answering system messages for office closings and as needed Communication Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics Prepares reports by collecting and analyzing information Proofread prepared materials before printing or dissemination Finance Prepare regular deposits of all received payments, donations, etc. Process and receipt all cash, check and credit card transactions; Maintain and balance cash box OTHER FUNCTIONS: Perform other tasks as assigned Requirements: DESIRED QUALIFICATIONS: Bachelor's Degree Five years professional office experience Proficiency with project management, execution, and tracking Strong communication skills including the ability to make effective presentations Able to be held accountable for meeting high performance goals; willing to be cross-trained in other program delivery aspects Personal characteristics - willingness to try new ideas and methods; flexible; calm and courteous under stress, and able to deal with a variety of people; enjoys challenge and change; possesses constructive conflict resolution skills; resilient, able to bounce back from failure and disappointment; uses personal initiative and acts pro-actively in the best interest of the organization AmeriCorps experience a plus Bilingual (Spanish/English) a plus REQUIREMENTS: Committed to working as part of a diverse and inclusive team Organized; Dependable and punctual Four years relevant work experience High school diploma or GED 18 years of age Reliable transportation to and from program delivery sites and the Camp Fire office Ability to work in excess of 40 hours per week on occasion, support occasional organizational events outside of normal business hours, including some nights and weekends, approximately 2 - 3 times per month; available for occasional overnight travel Experience and skill effectively utilizing audio-visual technology, databases, computers and software including Microsoft Office Suite High level of skill in project management including process design, training, problem solving, documentation, and communication Demonstrated ability to communicate effectively in writing and speaking Able to balance and prioritize multiple tasks and duties Commitment to excellence in customer service delivery Able to drive 15 passenger van Able to meet org. employment requirements including acceptable outcomes on background & reference checks Able to carry and move objects weighing up to 50 pounds; able to reach, stoop, climb, kneel, and move freely in such locations as outdoor camping sites and storage areas

The HealthySteps Administrative Assistant provides comprehensive administrative, logistical, and coordination support to ensure the efficient and compliant operation of the HealthySteps program. This role supports program leadership and staff by managing documentation, scheduling, purchasing processes, memberships, compliance tracking, and logistical coordination for meetings and outreach activities. This position plays a critical enabling role by supporting internal operations and providing logistical support for outreach and community engagement activities. The Administrative Assistant may represent the HealthySteps program and PCCT at designated outreach events, particularly those connected to clinic-based outreach efforts, using approved messaging and materials. PRIMARY RESPONSIBILITIES Administrative & Operational Support Provide administrative support to the HealthySteps Director and Program Manager, including scheduling, calendar coordination, correspondence, and meeting preparation. Prepare agendas, take meeting notes, and distribute summaries or follow-up documentation as requested. Coordinate logistics for program meetings, including room reservations, A/V setup, materials preparation, and attendance tracking. Support onboarding and offboarding logistics for new HealthySteps staff, including documentation coordination, scheduling, and system access requests. Fiscal, Purchasing & Compliance Coordination Coordinate agreements, purchasing and vendor-related processes, including collection of W-9s, insurance certificates, purchase orders, and invoice processing. Track and maintain records related to program supplies, materials, and inventory. Assist with budget support tasks such as compiling expense documentation, tracking spending against budget categories, and preparing materials for leadership review. Maintain organized records related to program compliance, certifications, audits, and national reporting requirements. Track deadlines, renewals, and required documentation to support national HealthySteps and agency compliance. Memberships, Endorsements & Professional Development Coordination Manage administrative processes related to professional memberships, endorsements, certifications, and continuing education for HealthySteps staff. Coordinate registrations, enrollments, and renewals with organizations such as ZERO TO THREE, National HealthySteps, and OK-AIMH. Maintain accurate records of staff certifications, endorsements, and professional development activities. Serve as the administrative point of contact for professional development logistics and documentation. Outreach, Event & Clinic-Based Representation Provide logistical and administrative support for HealthySteps outreach and community engagement activities. Coordinate materials, supplies, promotional items, and vendor support for outreach events, clinic events, and lunch-and-learn sessions. Represent the HealthySteps program and PCCT at designated outreach events, particularly those associated with clinic sites, using approved messaging and materials. Share information about HealthySteps services and community resources with families and partners at outreach events. Support clinic partners' outreach efforts through preparation, attendance, and follow-up coordination. Refer partnership inquiries, media requests, or strategic conversations to the HealthySteps Director or Program Manager as appropriate. Assist with the distribution of outreach materials, newsletters, and informational resources in coordination with leadership. Other Responsibilities Uphold PCCT's values of compassion, integrity & transparency, collaboration & respect, learning & adaptability, and excellence. Perform other administrative or support duties as assigned to ensure the effective functioning of the HealthySteps program. Requirements REQUIRED QUALIFICATIONS Minimum of 5 years of experience providing administrative, operational, or program support in a nonprofit, healthcare, or human services environment. Strong organizational skills with the ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. High level of attention to detail and follow-through. Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and OneDrive. PREFERRED QUALIFICATIONS Experience supporting early childhood, healthcare, or prevention-focused programs. Familiarity with data tracking systems, compliance documentation, or professional credentialing processes. Experience supporting events, training, or community-based activities in a logistical capacity. CORE COMPETENCIES Administrative excellence and reliability Organization and time management Professional discretion and confidentiality Clear communication and responsiveness Team-oriented and service-minded approach Salary Description $17 -$24/hour

Who we are For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes. Our Vision Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment. Our Business Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals. Our Value Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world's largest organizations to reimagine waste management for a smarter, more sustainable world. All that we're missing is you. Apply today! About the role Reporting to the Facility Manager, the Facility Administrative Assistant will provide vital support to our management team, Human Resources, and day-to-day operations. This multifaceted role demands self-drive, organization, and proficiency in Microsoft Office suite. Responsibilities include reporting, account reconciliation, supply procurement, and HR assistance. Position Responsibilities: Primary function is HR Administrative tasks including assistance with recruiting, interview coordination, new hires, training increases, benefit updates, etc. Confidential assistance with handling of employee issues when requested Communicates Corporate, Regional and Facility announcements and programs IT and Telephone liaison - communicate with corporate IT with issues and assist office personnel with IT questions/issues as applicable Liaison for Dimensions/timekeeping assistance and resolving issues Liaison with Payroll for Job Status Change processing, recordkeeping of changes Assist with coordinating and communicating meetings and events when requested such as tours, training, meetings, luncheons, and company parties; this may require the Administrative Assistant to adjust their schedule, at times, so they may be present to support these meetings and events Prepare/update excel spreadsheets, power point presentations, reports for management including operations, safety, and environmental, as well as assisting with special projects Maintain facility documents and offsite storage in accordance with the document retention policy Support community relations and other projects Support the Facility Safety Coordinator to manage safety documents and databases, provide updates on the status of safety programs, administer the Medical Surveillance program and track safety training Basic accounting/purchasing duties (AR, data entry) Supports the Facility Manager and other members of the management staff as needed Administrative assistance as necessary ordering supplies, sending and distribution of mail/UPS/packages, organizing meeting requests, travel arrangements, managing schedules, assisting employees with travel and expense reimbursements Preferred shift: 7:30am to 4pm, on-site, occasional overtime Qualifications: GED/HS Diploma Advanced knowledge level in MS Excel, PowerPoint and Outlook At least 5 years of experience in Executive Admin/Office Admin Accounting-based functions or in a related area (preferred) Excellent time management skills and ability to multi-task and prioritize work Physical Demands: While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard. What Reworld Offers You: Health Care Benefits - start 1st day of employment Wellness Program Incentives & Rewards 401k - match up to 7% Paid Time Off (Vacation & Holiday) Paid Parental Leave Short-Term & Long-Term Disability Benefits Tuition Reimbursement Employee Referral Bonus All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities. Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. Our DEI Commitment Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law. Know Your Rights (Click to view poster) If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the ‘Contact Us' button. Under Inquires, select ‘Careers' in the Interest field, fill out all required fields including your message. In the message section, please note this is a ‘Job Application Accommodation Request'. Attention Staffing Agencies & Search Firms Reworld may sometimes selectively collaborate with staffing agencies and search firms (Agencies). Reworld will only consider candidates from Agencies with whom a signed agreement and a duly authorized work order (for a specific role) has been duly executed. Any unsolicited candidate submissions or candidate submissions from Agencies that do not meet these criteria, will be deemed invalid and ineligible for any fees.

The Dental Office Business Assistant is the welcoming face and voice of our clinic, providing exceptional customer service and administrative support. You will greet patients warmly, manage phone and email communications, coordinate appointment scheduling and confirmations, and handle insurance claims and payments with accuracy. In addition to managing business operations, you'll support Dentists by maintaining a comfortable and safe environment for patients. Your professionalism, respect, and genuine care will set the tone for a positive experience for both patients and the entire dental team. Schedule Enjoy a healthy work-life balance with a consistent schedule Monday - Thursday 7:45 AM - 4:00 PM and Friday 7:45 AM - 1:00 PM| No late evenings, No weekends Benefits We value your hard work and commitment-so we've designed a benefits package that truly supports you both professionally and personally: Generous Paid Time Off and Paid Holidays to recharge and spend time doing what you love Comprehensive Health Coverage, including medical, dental, and vision insurance Life Insurance for peace of mind 401(k) Retirement Plan with employer support to help you build your future A positive, team-oriented environment where your skills are appreciated and your well-being matters Requirements Qualifications High school diploma or equivalent (required) 1 to 2 years of dental front office experience (preferred) Experience with dental software such as Dentrix, Eaglesoft, Fuse, Open Dental, or similar platforms is a plus Salary Description Commensurate with Experience

We are currently looking to fill an Administrative Assistant/Customer Service position with a Tulsa area Jeweler. Ideal candidates will have 2-3 years in a customer service/office assistant role with high attention to detail and computer proficiency. This retailer has multiple locations in the Tulsa area. Candidates must be willing to work where needed and as scheduled. Hours: 9:30am-6:30pm with Saturdays required Pay: $15-$16/hr Candidates can expect to work in a professional office handling administrative responsibilities. Hoping to hire a career driven individual that will see this as a long term position offering growth. Candidate will assist with inventory check in, and sales processing, and needs to have a high level of accuracy, attention to detail, and be good with numbers as it relates to very basic accounting. Essential Job Responsibilities: Greet customers warmly and assist them in finding the perfect jewelry pieces or gifts. Provide product information, answer inquiries, and address customer concerns in a friendly and professional manner. Assist customers with jewelry fittings and ensure their comfort and satisfaction during the process. Process sales transactions accurately and efficiently using our point-of-sale system. Handle phone calls, emails, and other forms of communication promptly and courteously. Maintain and update the inventory database, ensuring accuracy and organization of product information. Keep the store clean, presentable, and well-organized, adhering to visual merchandising standards. Assist with visual displays and arrangement of products to enhance the store's aesthetics. Stay up-to-date with industry trends and product knowledge to better assist customers and provide exceptional service. Work as part of a close-knit team to achieve sales targets and contribute to the overall success of the store.

Job Description Do you like customer service and administrative work? If so, read this post. I am a Farmers Insurance agency owner in Tulsa, Oklahoma and I'm looking to hire an Administrative Assistant to join our team. Every month, our agency welcomes many new clients, and we need an Administrative Assistant to support our sales team. This role involves managing paperwork and administrative tasks, allowing our sales team to focus on what they do best - acquiring more clients. Benefits Annual Base Salary + Commission + Bonus Opportunities Paid Time Off (PTO) Life Insurance Hands on Training Mon-Fri Schedule Career Growth Opportunities Evenings Off Responsibilities Here's a brief day in the life of an Administrative Assistant: 1) Participate in our team Morning Huddle. 2) Perform administrative tasks for the sales team. 3) Welcome and onboard new clients 4) Process policy changes, take payments, and ensure a top-notch client experience. 5) Enjoys having fun when the team does well. Requirements Heres a little bit about our organization: Our agency is extraordinary. Currently, our agency ranks #1 among all Farmers locations in Oklahoma, a remarkable feat! What's our secret sauce? 1) People Rather than hunting for individuals with insurance backgrounds, we look for people who are coachable, love working with people, and align with our values. We refer to these individuals as A-Players. When A-Players get together, not only do they excel, but they also have a blast doing so. 2) Process Our team is able to perform at a high level largely due to the systems we have. We're continually refining our processes and encourage our team to contribute their ideas for improvement. 3) Professional Growth Our team is dedicated to both personal and professional development. We have professional and ongoing, daily training to become well rounded professionals. We don't just preach about improving by 1% daily; we practice it. 4) Competitive Compensation We believe in paying exceptionally well for outstanding performance. Our compensation structure is unmatched in the marketplace, offering a base salary of $36,000 alongside an attractive bonus system, allowing our team members to earn a remarkable income. Our agency's remarkable journey is a testament to our dedication to excellence, and we're just getting started. If you want to join our team, then apply today! Here are some questions that you might have: 1) Training provided? Yes, it is comprehensive from the start. 2) Need insurance experience? Not at all, we'll teach you everything you need to know. 3) Our culture? A mix of healthy competition and unwavering support. 4) Hours of operation? 8 AM - 5 PM Monday - Friday. Yes, you get weekends and major holidays off. 5) Remote or in-person? This is an in-person role, you will want to work with our team in-person. Are you ready to join our amazing team? Apply today!

TheraEx Therapy is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Bristow, Oklahoma. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Physical Therapy Assistant - HIRING! Job Details: Weekly Gross: $1,456.00 Bristow, OK 13-week contract Setting: SNF Requirements: Active Physical Therapy Assistant License Completion of credentialing checklist, background checks, and Covid test prior to start Education: Associate's Degree in Physical Therapist Assistant from an accredited program TheraEx Therapy Job ID #25-60596. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About TheraEx Therapy TheraEx Staffing Services is a leading name in healthcare staffing solutions. We enroll talented professionals to provide temporary staff to fill the needs of healthcare facilities across the nation. Benefits Medical benefits Dental benefits Vision benefits Health Care FSA 401k retirement plan Life insurance Sick pay Holiday Pay

Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Bristow, Oklahoma. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in OK seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1348711. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

PCN#: N/A Contract Type: Administrator N/A Site: Unknown Salary: Based on Degree and Years of Experience Union Public Schools job descriptions are available at ***********************************

**Current Saint Francis Employees - Please click HERE (*************************************************************** **to login and apply.** Full Time Evenings Full-Time 3:30pm-11:30pm Job Summary: The department coordinator is responsible for ensuring the overall day- to-day operational success of the office. Minimum Education: High School Diploma or GED. Licensure, Registration and/or Certification: None. Work Experience: 1 - 2 years related experience. Knowledge, Skills and Abilities: Knowledge of Excel, Word, Access and ERP applications. Effective written, hearing and interpersonal skills to effectively meet the public and express facts clearly and concisely. Ability to utilize organizational skills and be self-motivated with the ability to function independently. Essential Functions and Responsibilities: Provides receptionist type duties utilizing effective and courteous phone, written, and verbal communications, greets and provides assistance to employees and other internal/external customers. For the department processes incoming/outgoing mail, cleaning requests, furniture moves, and repair requests. For the hospital, coordinates lost and found items by inventorying items, storing them in an organized manner, and disposing of them after 30 days. Coordinator works with patients, staff, and families to return items in a timely manner. Monitors Epic housekeeping discharge/transfer activity making sure all room requests are being addressed in a timely manner. In conjunction with Bed Access, prioritizes room cleans based on patient needs. Keeps supervisor informed of any immediate employee concerns or backlogs. Responsible for clerical and secretarial support: schedules and coordinates meetings and appointments; prepares correspondence; prepares meeting minutes; reports; and spreadsheets. This position performs timekeeping responsibilities for agency staff. Coordinator maintains department manuals, policies and procedures, and other regulatory materials. Provides support for projects, i.e. preparing information for budgeting process and/or reports, preparing forms for performance evaluations, and other as assigned. Maintains a clean and orderly environment, maintaining supplies, inventories, and ensuring office equipment is in working order within the office/department. Decision Making: Independent judgment in making decisions involving non-routine problems under general supervision. Working Relationships: Works directly with patients and/or customers. Works with internal/external customers. Works with other healthcare professionals and staff. Special Job Dimensions: None. Supplemental Information: This document generally describes the essential functions of the job and the physical demands required to perform the job. This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties. Housekeeping Patient Rooms - Yale Campus Location: Tulsa, Oklahoma 74136 **EOE Protected Veterans/Disability**

Full Job Description: Athletics Administration Specialist Grade: Hourly 15 | H-15 Tulsa Public Schools' existing salary schedules provide career increment adjustments based on education/experience and/or years of creditable service. For more information about the salary for this specific position please review the Salary Schedule for the corresponding Salary Grade (listed above). For more information on our comprehensive benefits packages, please visit: Compensation and Benefits website. Position Summary: The Athletics Administration Specialist provides advanced administrative and operational support for the Athletics and Activities Department. This position supports daily department operations, financial and purchasing processes, communications, and special projects. The role provides direct administrative support to the Executive Director of Athletics and Activities and serves as a central point of coordination for internal departments, external partners, and stakeholders. Work is performed under general supervision and in accordance with established district procedures. Minimum Qualifications: Education: • High School diploma or equivalent • Bachelor's degree preferred Experience: • Five (5) years of progressively responsible administrative support experience • Experience supporting budgets, purchasing, financial tracking, or project coordination preferred Specialized Knowledge, Licenses, Etc.: • Proficiency in Microsoft Office and Google Workspace, including Excel or Google Sheets About Our District: At Tulsa Public Schools, our mission is to inspire and prepare every student to love learning, achieve ambitious goals, and make positive contributions to our world. We are the destination for extraordinary educators and staff who work with our community and families to ignite the joy of learning and prepare every student for the greatest success in college, careers, and life. Our core values of equity, character, excellence, team, and joy guide how we work and interact with each other and our community.

Responsibilities: Work with HR to maintain a positive on-boarding experience for new and existing team members. Work with the office and store staff to create a smooth processing of deals and internal procedures. Audit deals to ensure that all documents are included and assist with the collection of documents when needed. Requirements: Previous dealership experience Ability to audit deals based on internal checklists Ability to handle confidential information in a professional manner Benefits: Compensation: $16.00 - $18.00 per hour paid bi-weekly About the Company: Patriot CDJR of Tulsa is a premier dealership in Tulsa, OK, dedicated to providing top-notch service to its customers.